ACADEMIC VISITOR (VAF1E OCT 2011)

This form is for use outside the UK only.

This form is provided free of charge.

READ THIS FIRST

This form must be completed in English. You may use blue or black ink.
Please follow the guidance notes carefully and complete all questions as indicated. If you run out of space, please use
Part 9 – Additional Information.
The UK Border Agency may take a decision on your application based on the information contained here without interviewing
you. Therefore please ensure you submit all relevant original documents (please see supporting documents guidance).
It is better to explain why you do not have a document than to submit a false document. Your application will be automatically
refused and you may be banned from coming to the UK for 10 years if you use a false document, lie or withhold relevant
information. You may also be banned if you have breached immigration laws in the UK.

You should complete this form if you are visiting the UK as an Academic Visitor.
If the main reason you are applying to come to the UK is as: a tourist or to visit friends you must complete VAF1A; a family visitor you must
complete VAF1B; a business visitor/prospective entrepreneur you must complete VAF1C; a student visitor, you must complete VAF1D;
an academic visitor, you must complete VAF1E; to get married or register for marriage/civil partnership, you must complete VAF1F; if you
are a visitor in transit, you must complete VAF1H; a sports visitor, you must complete VAF1J; an entertainment visitor, you must complete
VAF1K. If you are visiting the UK for any other reason then please complete VAF1A.

What is the main purpose of your visit to the UK? >>>>> How long do you intend to stay in the UK?

Travel Dates
On which date do you wish to travel to the UK? >>>>>>>>>>> On which date will you leave the UK?

D D M M Y Y Y Y D D M M Y Y Y Y

Part 1 About You Read Guidance, Part 1

1.1 Given name(s) (as shown in your passport) >>>>>>>>>>>>> 1.2 Family name (as shown in your passport)

1.3 Other names (including any other names you are known >>>> 1.4 Sex Put a cross (x) in the relevant box
by and/or any other names that you have been known by)
Male Female

1.5 Marital status?

Single Married/ Civil Partner Unmarried Partner
Put a cross (x) in the relevant box
Divorced/Dissolved Partnership Separated Widowed/Surviving Civil Partner

1.6 Date of Birth >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 1.7 Place of Birth

D D M M Y Y Y Y
1.8 Country of Birth > >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 1.9 Nationality

1.10 Do you hold, or have you ever held, any other nationality or nationalities? Put a cross (x) in the relevant box
Yes No If ‘Yes’ please provide details >>>>>>>>>>>>>>

01 ACADEMIC VISITOR (VAF1E OCT 2011)

 Part 2 Passport Information Read Guidance, Part 2

Enter details of the passport or travel document that you will use to travel to the UK.

2.1 Current passport or travel document number > >>>>>>>>> 2.2 Place of Issue

2.3 Issuing Authority >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 2.4 Date of Issue

D D M M Y Y Y Y
2.5 Date of Expiry >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 2.6 Is this your first passport? Put a cross (x) in the relevant box

D D M M Y Y Y Y Yes No If ‘Yes’ go to Part 3

2.7 Please give details of any previous passports, covering the last 10 years, including where these passports are now.

Part 3 Your Contact Details Read Guidance, Part 3

3.1 Your full residential address and postal code >>>>>>>>>>> 3.2 How long have you lived at this address?

3.3 Home (landline) telephone number

3.4 Your mobile telephone number

3.5 Email address >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 3.6 Contact details if different from those given in question 3.1

Part 4 Your Family Read Guidance, Part 4

4.1 Father’s given name(s) >>>>>>>>>>>>>>>>>>>>>>>>>> 4.2 Father’s family name

4.3 Father’s date of birth >>>>>>>>>>>>>>>>>>>>>>>>>>>> 4.4 Father’s place and country of birth

D D M M Y Y Y Y
4.5 Father’s nationality/nationalities >>>>>>>>>>>>>>>>>>>> 4.6 Mother’s given name(s)

4.7 Mother’s family name > >>>>>>>>>>>>>>>>>>>>>>>>>>> 4.8 Mother’s date of birth

D D M M Y Y Y Y
4.9 Mother’s nationality/nationalities> >>>>>>>>>>>>>>>>>>> 4.10 Mother’s place and country of birth

4.11 Full name of spouse/partner (If single go to 4.16)>>>>>>>> 4.12 Spouse/partner’s nationality/nationalities

4.13 Spouse/partner’s date of birth >>>>>>>>>>>>>>>>>>>> D D M M Y Y Y Y

02 ACADEMIC VISITOR (VAF1E OCT 2011)

4.14 Does your spouse/partner currently live with you at the >>>> 4.15 Will your spouse/partner be travelling with you?
address given in Question 3.1? Put a cross (x) in the relevant box Put a cross (x) in the relevant box
If ‘No’, please provide full details of where your
Yes No Yes No
spouse currently lives.

4.16 Do you have any children? Put a cross (x) in the relevant box
Yes No If ‘No’, please go to question 4.20

4.17 Please provide full details for each of your > >>>>>>>>>> 4.18 Do all your children currently live with you at the address
dependant children given in Question 3.1? Put a cross (x) in the relevant box
Name Date of Birth If ‘No’, please provide full details of where your
Yes No
children currently live.

4.19 Please list any of your children who will be travelling>>>>> 4.20 Will any other children be travelling with you?
with you to the UK? Put a cross (x) in the relevant box
Yes If ‘Yes’ go to 4.21 No If ‘No’ go to Part 5.

4.21 If yes please provide full details about the child/children

Full Name, Date of Birth, Passport Number, Address, Place of Birth, Nationality, Your Relationship to Child, Your Relationship to their Parents

Please note: If a child is travelling without their parents, he/she should present written notification from the child’s parent
or legal guardian that they consent to the child’s visit.

Part 5 Finances and Employment Read Guidance, Part 5

TO BE COMPLETED BY ALL APPLICANTS - Dependent children should enter parents’ details.

5.1 What are your current personal circumstances? Put a cross (x) in the relevant box

Employed full time, please go to 5.2 Retired, please go to 5.9

Employed part-time, please go to 5.2 Supported by spouse / partner / other family member,
please give full details in the box, including their relationship
to you; then go to 5.9
Self-employed, please go to 5.2
Other, please give details, then go to 5.2
Unemployed, please go to 5.9

Student, please give details of the course and institution you

attend in the box provided; then go to 5.2

Employment

5.2 What is your present work or job or occupation? >>>>>>

If you are a student and you also work, please give details of
your work. If you are a student and you do not also work, please
go to 5.9.
5.3 What is the name of the company or organisation you >>
work for?

5.4 When did you start this job? >>>>>>>>>>>>>>>>>>>>>> D D M M Y Y Y Y

03 ACADEMIC VISITOR (VAF1E OCT 2011)

5.5 What is your work address? >>>>>>>>>>>>>>>>>>>>>> 5.6 What are your employer’s telephone numbers?

5.7 What is your employer’s email address?

5.8 Please give details of any additional job(s) or occupation(s) you have

5.9 Have you ever worked for any organisation of a type (state or non-state) listed below? Put a cross (x) in the relevant box

Armed forces (including national service) Yes No Media Yes No

Government (central or local) Yes No Public or civil administration Yes No

Security (including police and private
Judiciary Yes No Yes No
security companies)
If you have ticked ‘yes’ to any of the above, please provide details for every organisation that you have worked for that is of a type in the
list. Include name of organisation, job title or rank and dates (year to year). Please enter details in Part 9, Additional information.

Income and Expenditure

5.10 What is your total monthly income from all sources >>>
of employment or occupation after tax?

5.11 Do you receive income from any other sources,

including friends or family? Put a cross (x) in the relevant box
Yes No If ‘Yes’ please provide full details >>>>>>>>>>>>

5.12 Do you have savings, property or other income (for example

from stocks and shares)? Put a cross (x) in the relevant box
Yes No If ‘Yes’ please provide full details >>>>>>>>>>>>

5.13 How much of your total monthly income is given to>>>>

your family members and other dependants?

5.14 How much do you spend each month on living costs? >

5.15 What money is available to you for your trip?>>>>>>>>>

5.16 Who will pay for your travel to the UK? >>>>>>>>>>>>>

5.17 Who will pay for your expenses such as >>>>>>>>>>>>>

accommodation and food?

5.18 If someone other than yourself is paying for all or >>>>

any part of this visit, how much money will they give you?
Please also explain why they are paying for all or part of your visit

5.19 What is the cost to you personally of your stay in >>>>>>

the UK?

Part 6 Previous Applications And Travel History Read Guidance, Part 6

6.1 Have you travelled to the UK in the last 10 years? Yes No
If ‘Yes’ please provide details of any
Put a cross (x) in the relevant box trips to the UK

Date Destination Purpose Duration

04 ACADEMIC VISITOR (VAF1E OCT 2011)

6.2 Have you travelled outside your country of residence, Yes No If ‘Yes’ please provide details of these trips
excluding to the UK, in the last 10 years?
Put a cross (x) in the relevant box
Date Destination Purpose Duration

6.3 Have you ever been refused a visa for any country, Yes No If ‘Yes’ please provide full details
including the UK? Put a cross (x) in the relevant box
Date Country Reason Reference number (for UK)

6.4 Have you been granted any UK visas in the last 10 years? Yes No If ‘Yes’ please provide details
Put a cross (x) in the relevant box
Date Purpose Duration Reference number

6.5 Have you been refused entry on arrival to the UK in the Yes No If ‘Yes’ please provide details
last 10 years? Put a cross (x) in the relevant box
Date Reason Reference number

6.6 Have you ever been deported, removed or otherwise Yes No If ‘Yes’ please provide details
required to leave any country, including the UK in the last
10 years? Put a cross (x) in the relevant box
Date Country Reason Reference number (for UK)

6.7 Have you made an application to the Home Office to Yes No If ‘Yes’ please provide details
remain in the UK in the last 10 years?
Put a cross (x) in the relevant box
Date Reason for Application Granted/Refused
If refused give reason Reference number

6.8 Do you have a UK National Insurance number? Yes No If ‘Yes’ please provide details
Put a cross (x) in the relevant box
National Insurance number Reason for getting a National Insurance number

6.9 Do you have any criminal convictions in any country Yes No If ‘Yes’ please provide details
(including traffic offences)? Put a cross (x) in the relevant box
Date Country Offence Sentence

6.10 Have you ever been charged in any country with a Yes No If ‘Yes’ please provide details
criminal offence for which you have not yet been tried in court
(including traffic offences)? Put a cross (x) in the relevant box
Date Country Offence

05 ACADEMIC VISITOR (VAF1E OCT 2011)

6.11 In times of either peace or war have you ever been >>> Yes No
If ‘Yes’ please provide details in Part 9,
involved in, or suspected of involvement in, war crimes, crimes Additional Information
against humanity or genocide? Put a cross (x) in the relevant box
6.12 Have you ever been involved in, supported, or >>>>>>> Yes No
If ‘Yes’ please provide details in Part 9,
encouraged terrorist activities in any country? Have you, ever Additional Information
been a member of, or given support to an organisation that has
been concerned in terrorism? Put a cross (x) in the relevant box
6.13 Have you ever, by any means or medium, expressed >> Yes No
If ‘Yes’ please provide details in Part 9,
views that justify or glorify terrorist violence or that may Additional Information
encourage others to terrorist acts or other serious criminal
acts? Put a cross (x) in the relevant box
6.14 Have you engaged in any other activities that might >>> Yes No
If ‘Yes’ please provide details in Part 9,
indicate that you may not be considered a person of good Additional Information
character? Put a cross (x) in the relevant box

Part 7 Travellers under the age of 18 Read Guidance, Part 7

ONLY TO BE COMPLETED BY APPLICANTS UNDER 18 (or parent/guardian on behalf of applicant)

7.1 Please provide full details about your parent(s)/guardian(s) in your home country
Name Address Telephone Number Email Address Relationship

7.2 Will you be travelling to the UK alone? >>>>>>>>>>>>>> Yes No If ‘No’ please complete 7.3. If ‘Yes’ please
Put a cross (x) in the relevant box go to 7.4
7.3 If accompanied, please provide full details of up to two adults who will accompany you, including their passport numbers and
your exact relationship to them
1) 2)

7.4 Is the address you will be staying at a private address? >

Yes No If ‘No’ go to Part 8
Put a cross (x) in the relevant box
7.5 Please provide full details about the person you >>>>>> 7.6 If the person named in 7.5 is not a British Citizen or
will be staying with European Economic Area Citizen, please give details about
Name Address Nationality Relationship what permission they have to be in the UK

7.7 How long will you stay with this person?

Please note: If a child is travelling without their parents, he/she should present written notification from the child’s parent or
legal guardian that they consent to the child’s visit.

06 ACADEMIC VISITOR (VAF1E OCT 2011)

 Part 8 Your Visit Read Guidance notes, at the end of this form

8.1 If you are not a national of the country in which you are >>>
applying, what permission do you have to stay in that country?

8.2 Are you travelling with anyone? Put a cross (x) in the relevant box
Yes No If ‘Yes’ please provide details of the people you are travelling with. If ‘No’, go to question 8.4

Full name Date of birth Nationality

8.3 Do they already have a visa for the UK? >>>>>>>>>>>>>

Put a cross (x) in the relevant box Yes No They don’t need one

8.4 What will you do in the UK? Put a cross (x) in the relevant box
Research Teaching Clinical Practice Formal Exchange

Other (Please specify) >>>

8.5 Who invited you to the UK? 8.6 Where will you stay in the UK?
Full Name Address Job title

8.7 Email address of the person who has invited you to the UK

8.8 Which institution or facility will you be based at in the UK?

8.9 What is your field of expertise? >>>

8.10 What specific benefits will going to the UK bring to you?

8.11 What exactly do you intend to do when you have finished your visit to the UK?

8.12 Do you have any friends or family in the UK? >>>>>>>>

Yes No If yes, please provide details
(Definition of ‘family member’ can be found in the
guidance notes) Put a cross (x) in the relevant box
Full Name Nationality Address Telephone Number Exact Relationship

Reminder: If the main purpose of your visit is to visit family then you should have completed VAF 1B

8.13 Do you intend to visit any of these family members? >>>

Yes No
Put a cross (x) in the relevant box

07 ACADEMIC VISITOR (VAF1E OCT 2011)

 Part 9 Additional Information Read Guidance, Part 9
9.1 Is there any other information you wish to be considered as part of your application?

If you run out of space please use additional sheets of paper to provide us with all the relevant information required as part of your application.

9.2 Have you ever received medical treatment in the UK? >> Yes No If ‘Yes’ go to question 9.3
Put a cross (x) in the relevant box

9.3 Did you have to pay for the treatment? >>>>>>>>>>>>>> Yes No
Put a cross (x) in the relevant box

9.4 Where did you receive the treatment?

Address: >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Name of hospital/clinic/Doctor’s surgery:

Telephone number:

08 ACADEMIC VISITOR (VAF1E OCT 2011)

 Part 10 Declaration

I hereby apply for a transfer of a visa/entry clearance to the United Kingdom. The information I have given is complete and true to the best of
my knowledge. I also declare that the photograph submitted with this form is a true likeness of me. I confirm that if, before this application is
decided, there is a material change in my circumstances or new information relevant to this application becomes available, I will inform the
United Kingdom Diplomatic Mission handling my application.
I am aware that it is an offence under the Immigration Act 1971 (as amended) to make a statement which I know to be false, or not believe to be true, in
order to obtain a visa/entry clearance to the UK. I am also aware that my application will be automatically refused and I may be banned from going to the
UK for 10 years if I use a false document, lie or withhold relevant information. I may also be banned if I have breached immigration laws in the UK. I am
further aware that should I use a false document, lie or withhold relevant information my details may be passed to law enforcement agencies.
I declare that the documents that I have supplied with this application are genuine and the statements I have made with this application are truthful.
I understand that UK Border Agency (or a trusted third party) may make reasonable checks to confirm the accuracy and authenticity of evidence I have
provided and documents I have submitted with this application. I further understand that UK Border Agency (or a trusted third party) may also make
reasonable checks on any sponsors to my application to verify statements contained in the application and establish that I will comply or have complied
with the terms of any visa granted.
I understand that I may be required to provide a record of my fingerprints and a photograph of my face (“biometric data”) as part of my application. If I refuse
to do so, my application may be treated as invalid and, if so, will not be considered further. (See Statutory Instrument 2006 No 1743 - The Immigration
(Provision of Physical Data) Regulations 2006, Regulation 7(1)).
I understand that UK entry clearance applications may be handled by British Missions in other locations, including outside the country in which I have
applied for entry clearance and that this may involve the transferring of my application and supporting documents to and from another Mission. I understand
that the UK Border Agency will be responsible for transferring my application and supporting documents safely. I understand in these circumstances my
application will still be handled in line with UK Border Agency published customer service standards.
I understand that the fee payable is for an application processing and entry clearance decision-making service, not for the guaranteed delivery of a visa,
therefore I will not be entitled to a refund should my application for entry to the UK or Commonwealth and Overseas Territories be refused or granted for
a shorter time period than I applied for. I also understand that my visa application fee will be refunded only if the application is withdrawn in writing within
3 months and 7 days of the original date of application and prior to the submission of biometric data or any processing taking place.
I am aware that I may be billed for any medical treatment undertaken in the UK and that I do not have recourse to public funds during my stay in the UK.
I understand that all information provided by me will be processed by the UK Border Agency in accordance with the Data Protection Act 1998. I am aware
that the UK Border Agency is the data controller in relation to the information provided by me in this application form. I am aware that the information
I provide, including biometric data, will be treated in confidence, but it may be disclosed to other government departments, agencies, local authorities,
foreign governments, and other bodies, to enable the UK Border Agency or those bodies to perform their functions. Any disclosures will be in accordance
with the Data Protection Act 1998. I also understand that the information provided by me may also be used for staff training purposes.
I also understand that the information provided by me, or information made available to UK Border Agency during the processing of my application, may be
shared with my sponsor(s) or any person(s) acting on their behalf or any applicant linked to my application (for example to my spouse / partner if we apply
for visas for a trip together) for the sole purpose of considering my application. I am aware that if there is any information I do not want you to disclose to
them I will tell you by enclosing a letter with my supporting documentation. If such requests prevent you from making legitimate inquiries, my application
may be refused.
I understand that my details may in certain circumstances be passed to fraud prevention agencies to prevent and detect fraud and money laundering.
I also understand that such agencies may provide the UK Border Agency with information about me. Further details explaining when information may be
passed to or from fraud prevention agencies and how that information may be used can be obtained from the UK Border Agency website. I declare that
the information given on this form is correct to the best of my knowledge and belief. I also consent to the processing of information provided by me by the
UK Border Agency.

Applicant’s signature Date

D D M M Y Y Y Y

Have you used an agent or representative to complete this

application? Put a cross (x) in the relevant box
If ‘Yes’ please give details of >>>>>>>>>>>>>
Yes No agent/representative’s name and address

What language did you communicate in with the >>>>>>>>>>

agent/representative to complete the form?

09 ACADEMIC VISITOR (VAF1E OCT 2011)

 Part 11 Supporting Documents

Please ensure you submit all the relevant original documents that you want the Entry Clearance Officer to see when considering
your application. The UK Immigration Rules make it clear that it is your responsibility to satisfy the Entry Clearance Officer that you
are genuinely seeking entry to the UK for the purpose and duration that you have stated. Submission of particular documents does
not guarantee that your visa will be issued. It is your decision how you satisfy the Entry Clearance Officer that your intentions are
as you state in your application. It is your choice which documents you submit. Further guidance on supporting documents can
be found on the UKBA web pages.

Your photograph must be:

• Colour
• Passport style and size (45mm high x 35mm wide)
• A recent and true likeness, showing full face, with no hat, helmet or sunglasses, although you can wear everyday glasses
• Original - that is not digitally or optically altered (for example it must not be ‘photoshopped’ or ‘touched-up’)
• Taken against an off-white, cream or light grey background so that your features are clearly distinguishable against the background
• Printed on low-gloss, plain-white photo-quality paper (with no watermarks or embossing)
Photographs that do not conform to these standards will be rejected and may cause a delay in processing your application.

Advisory:
To know your Customs obligations when travelling to the UK, please consult Notice 1, found at www.hmrc.gov.uk.

10 ACADEMIC VISITOR (VAF1E OCT 2011)

 Guidance for Part 8: Your Trip
8.1 If you are not a national of the country in which you 8.11 What exactly do you intend to do when you have finished
are applying, what permission do you have to stay in that your visit to the UK?
country? Please explain what you will do once your visit to the UK has been
Please provide evidence of your immigration status if you are not completed.
a national in the country where you are applying, e.g. a residence 8.12 Do you have any friends or family in the UK?
permit, visa, green card. Answer Yes/No. If ‘Yes’, please provide the full name, nationality,
8.2 Are you travelling with anyone? address, telephone number , their permission to stay in the UK
Answer Yes/No. Please provide the full name, date of birth and and explain how they are related to you e.g. “My mother’s brother’s
nationality of the people you are travelling with. If you are travelling son”
in a large group please just give the details of the group leader.
8.3 Do they already have a visa for the UK? Definition of a family member
Answer Yes/No/They don’t need one. A “member of the applicant’s family” is any of the following persons
8.4 What will you do in the UK? (a) the applicant’s spouse, father, mother, son, daughter, grandfather,
Put a cross(x) in the relevant box. If other, please explain in box grandmother, grandson, granddaughter, brother, sister, uncle,
provided. aunt, nephew, niece or first cousin; (NB: “first cousin” means, in
8.5 Who has invited you to the UK? relation to a person, the son or daughter of his uncle or aunt);
Please give full name, job title and full address, including the postal (b) the father, mother, brother or sister of the applicant’s spouse;
code, of the person who has invited you to the UK.
(c) the spouse of the applicant’s son or daughter;
8.6 Where will you stay in the UK?
(d) the applicant’s stepfather, stepmother, stepson, stepdaughter,
Please state the address of where you will be staying in the UK. If
stepbrother or stepsister; or
your accommodation is being arranged by the institution, please
provide contact details of the person arranging this. (e) a person with whom the applicant has lived as a member of an
unmarried couple for at least two of the three years before the
8.7 Email address of the person who has invited you to the
day on which his application for entry clearance was made.
UK
Please note this person may be contacted by email to provide In addition:
consent for their personal details to be checked.
• Children adopted under an adoption order recognised in UK
8.8 Which institution or facility will you be based at in the law are treated as if they are the natural children of the adoptive
UK? parents; and,
Please give the full name and full address, including the postal code,
• The Immigration Appeals (Family Visitor) Regulations 2003
of the institution or facility.
pre-date The Civil Partnership Act (2004). Civil partners are
8.9 What is your field of expertise? considered “a member of the applicant’s family” in the same way
Please provide evidence that you have been working as an academic as a spouse for the purposes of the Family Visitor Regulations
in an institution of higher education overseas, or in the field of your
academic expertise (e.g. medicine), immediately prior to seeking
entry clearance. 8.12 Do you intend to visit any of these family members?
Answer Yes/No.
8.10 What specific benefits will going to the UK bring to you?
Please explain how your visit to the UK will benefit you in your field
of expertise.

11 ACADEMIC VISITOR (VAF1E OCT 2011)