INVITATIONS/REPLIES

Invitations
Invitations are of two kinds:
Formal -> Invitation card/letter In a fixed format
Informal >A letter or a note > Free hand writing
Guidelines for Writing Formal Invitations
Do not include the name of the addressees.
The occasion, name of invitee, name of host, day, date, time, venue should be in this
order.
Details like name, address of organiser, sponsor, host must be included.
I f a VIP is invited, then the name of the VIP should appear prominently.

Formal Invitations
In a formal invitation card:
Start with the designation of the organiser.
Followed by name and address of the host.
Details of date, time, venue of the even/function.
The name of the chief organiser with R.S.V.P on the right/left hand (bottom) corner of
the card.
{R.S.V.P is a French word "Repondez s'il vous plait" meaning "please respond".}

Value Points
Simple and elegantly printed
Formal invitations are in 3rd person [she, he, they]
Do not use abbreviations for the guest names, titles, days and dates.
Write the subject matter in the centre. Other details like dress code may be put on the
bottom corner Lor R.
A route map at the back, if required.
Sample Invitations
Formal Invitation (5 mark

Mr& Mrs N.K. Khanna request the pleasure

the occasion of the Marriage of
their daughter
of your benign presence on

Mditi with
Mehul
(S/o Mr.& Mrs. Rajeev Arora, Chandigarh

On 20th of October 20XX at 10 a.m.

Hotel Vikram
Lajpat Nagar, New Delhi
RS. VP
N.K. Khanna 101, Kailash Colony, New Delhi
Ph. 9812115230

Informal Invitation (5 marks

76-B,
Bank Colony,
Mandoli,
New Delhi.

October 2, 20XX

Dear Vipin,
You will be glad to know that Aditi's edding has been fixed, and the
big occasion will take place on the 20th of October 20XX at Hotel
Vikram, Lajpat Nagar. We look foward to your presence along
with your family at the wedding. Rest when we meet.

Yours affectionately
Nirbhay and Mita
FormalInvitation
(5 marks)

www wwwwe
Mr &Mrs J.P. Mehra
request the pleasure of your benign presence on the
auspicious occasion of the

BST BIRTHDAY PARTY of their daughter

Manika
SHaBH BANQUET HALL
at

21, Model Town, New Delhi, at 5.00

p.m.
00000
000000 On January 18, 20XX
AAAAAAA
Informal Invitation
(5 marks)

765,
Rahat Colony,
Hoppy
Mandi House,
New Delhi.

January 2, 20XX

Dear Vipin
Bothday
You will be pleased to know that our Mahika has turned one. To celebrate this
occasion, we have organised a paty on January 18, 5.00 p.m. at Shubh Banquet
Hall, 21, Model Town, New Delhi. We will be gladifyou come along with Mita
and the kids. No regrets, no excuses and of course no gifts.

Yure affeetionately
day and Amita
Formal Invitation (Letter
Format) (5 mar
3.
Inviting a Person as a Judge
St. Martins School
Ram Mandir Road
Vir Park
Mumbai: 4000XX
6th September 20XX

Mr Rahul Sudama
Principal
Stephen's School
Mumbai
20XX"
Sub: Invitation to Judge 'Inter School Debate
Respected Sir
this year's "Inter School Debate
St.Martins has been given the privilege of hosting
20XX"
schedule and be
Wewould be greatly obliged ifyou could spareistime from your busy between
on 25th September 20XX,
the Chief Judgefor the event. The programme
9.30 a.m. - 3.30p.m.in the schoolauditorium.
email to
earliest and oblige. Please send a n
Kindly confirm your availability at the
[email protected].

Yours Sincerely
inmal Kaur
HOD. Dept. of English

Informal Invitation (5 marks

765, Rahat Colony,

New Delhi.
January 17, 20XX

Dear Bhaveen
You have always wanted to see my school. Here is an occasion where you can
see it in all its grandeur-come andjoin usfor the Annual Day function of my
school on 1 February, 20XX at 10 am. I am sure you will have a great time.
Do bring along Aunty, Uncle and littleShloka.

Your Aunt
Kdhima
ormalInvitatior

(5 marks)

O77s linae tashion

announces the
opening of its
at
new showroom
45, M-Block Mkt.,
Mayur Vihar-11, New
Delhi
Inauguration on 8 February,
20XX at ll a.m.
by Ritu Sharma
All are
cordially invited.
Inaugural discount of
15% on all purchase RPVP
Elinae Shah

Informal Invitation

(5 marks)
Var idhi

Finally, my dream to open an exclusive fashion house has

inauguration is on 8 February, 20XX. Remember how wecome true. The
about Ritu Sharma's style sense, the used to talk
renowned stylist. Well, guess what!
She is the Chief Guest. We will have an
exclusive photograph with her. Do
come to 45, M-Block Mkt., Mayur Vihar-ll at 11
a.m., well that is where my
dream project (M/s Elinae Fashions) is.
Ilook forward to your presence at
the inaugural function.

Yours
lnae S h a
Informal Invitation
examination. She/H.
le
6. Namita Namit has successful in the XII class
come out
invitation, in
about 50 wn
friends. Draft an
decided to have a party for her/his 5 mar
givingdetails of venue, time and date. CBSE Sample Paper 20,

Ans.

27, Elizabeth Road

Firozshah Road
Delhi-110005

May 29, 20XX

Dear friends,
Board Exam with a small puja followe
in the Class XII
will be glad if you come alon
success
I a m celcbrating my at 5 p.m. I
home, starting
food, loads of games, music a
31 at my
by a party o n May will have great fun (yummy
with your family. We time with you.
forward to spending good
dance). Looking

Yours
Namita International School. Draft
Sunshine
7.
7. You are the President, Literary Society of
her to conduct a workshop o n creati
invitation to author, Ms Manjul Bajaj requesting (5 marks
writing in your sechool. You are Romi Rohit.
Ans.
Dear Ms Manjul Bajaj
school is celebrating Tolstoy Weet
To encourageliterary skills among students, o u r
if you could grace the occasion
from August 1-August 7, 20XX. We would be grateful
and conduct a workshop on creative writing in our school.

For any further clarification, please contact: Mr Ramakant Mishra, The Principal a
9543210671.
Venue:
School Conference Hall,
Sunshine International School,
Dwarka, New Delhi
Time: 10 a.m.
Date: 3 August, 20XX
Romi
President
Literary Society
Sunshine International School
Dwarka, New Delhi
 8. oth
On 30th November your school is
going hold its Annual Sports
to
Dhanraj Pillal, a noted
hockey player Day. You want
enersons of the school. Write give away the prizes to the budding
to
a formal invitation, in about 50
Sp
spo

him to
the occasion. You are
race the
grace words, requesting
School, Agra.
Karuna/Karan, Sports Secretary, lobal
Sunrise Glou
(5 marks) [CBSE (A1) 2016]
Ans The Principal, Staff and Students of
Sunrise Global School
cordially invite
MR DHANRAJ PILLAI
grace us on our Annual
to
Sports Day and give away the prizes the
sportsperTSons
of our school., to
budding
further clarihcation, please contact: Mr
For any
Ramakant Mishra, The Principal
at9543210671.
Venue: School Ground
Time: 10 a.m.
Date: 30th November, 20XX
R.S.V.P
Karuna
Sports Secretary
Sunrise Global School

Agra
0Sunrise Global School, Agra is going to organise a one-act play competition in the
echool auditorium. You have decided to invite noted
stage artiste, Nalini to grace the
occasion. Draft a formal invitation for her, in about 50 words. You are
Karuna/Karan,
Cultural Secretary. 5 marks)
[CBSE Delhi 2016]
Ans.
The Cultural Club
Sunshine Global School
cordially invites
Padmashri Ms. Nalini (Danseuse)
To grace the "TAGORE WEEK Celebrations"
"One-Act Play Competition'"
Venue: School Auditorium
Time: 10 a.m
Date: 3 April, 20XX
R.S.V.P.
Karuna
Cultural Secretary
Sunshine Global School
AgTa. 984XXXX001
 10. You are Dhruv/Deepa Your father, Shri Dheeraj Garg o f Gurugram wants you to d. to dra
the occasion of your elder
aninvitation to be sent to friends and relatives on
sister
50 wo
in not m o r e than
50
siste
marriage. Prepare the invitation giving necessary details, word
(5 marks) [CBSE (1/2/1)
Ans.
Mr and Mrs Dheeraj Garg
of your company
request the pleasure
of their daughter
on the auspicious occasion

KANIKA4
(D/o Mr and Mrs Dheeraj Garg, Gurugram)
With
KUNAL
(S/o Mr and Mrs Amber Sharma, Gurugram)
On Saturday, February 22, 20XX
At
Tivoli Gardens, Gurugram

PROGRAMME

Saturday, February 22, 20XX

Reception of Baraat: 8 p.m.

R.S. V.P With best compliments from

Mr and Mrs Dheeraj Garg All relatives and
Contact no: 98XXXXXXXX friends