Exercise 6-1 Illustrative Problem
Exercise 6-1 Illustrative Problem
Exercise 6-1 Illustrative Problem
Objective: To be able to determine and prepare the required records or forms in the purchase,
receipt and issue of purchased property and equipment to SK Officials.
Instructions:
1. This is a group activity.
2. Read the problem carefully and prepare all the required records or forms.
3. Use the blank forms attached together with this exercise.
4. After preparing all the required records and forms, the group leader shall submit the
accomplished records and forms through the GAS E-Learning platform not later than
11:59 PM today.
Total 48,850
HFTSK Session 6: Supplies and Materials and Property and Equipment Page 1 of 3
Exercise 6-1
02/04/19 Based on the approved PR No. 2019-01-001 and after accomplishing the 48,000
required procedures in procurement in accordance with RA 9184, Rene
Santos, SK Treasurer, prepared PO No. 2019-02-001 and other supporting
documents to purchase office supplies and one computer set to Hidalgo
Enterprises charged to General Administration Program. Additional
information are as follows:
03/01/19 Rene Santos received office supplies and one computer set from Hidalgo
Enterprises per IAR No. 2019-03-001 and other supporting documents. The
specifications and quantity of the office supplies and computer are in
conformity with the PO. Additional information are as follows:
Invoice No : 190228-002
Invoice date : February 28, 2019
Head, Inspection and : Josby Cruz, SK Member
Appraisal Committee
HFTSK Session 6: Supplies and Materials and Property and Equipment Page 2 of 3
Exercise 6-1
Based on the IAR No. 2019-03-001, Rene Santos recorded the receipt of the
office supplies and computer set in the Stock Card and Property and
Equipment Card, respectively. Informed Maria Reyes about the availability of
the items. Additional information are as follows:
03/02/19 Rene Santos issued the office supplies and computer set per RIS No. 2019-
03-001 dated March 2, 2019 and PAR No. 2019-03-001 dated March 2, 2019,
respectively, to Maria Reyes.
Requirement:
Prepare the following:
1. Purchase Request
2. Purchase Order
3. Inspection and Acceptance Report
4. Stock Card
5. Property Equipment Card
6. Requisition and Issue Slip
7. Property Acknowledgement Receipt
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