Tender 247
Tender 247
Tender 247
Dated: 26-11-2021
Bid Document
Bid Details
Department Name Na
Bid to RA enabled No
EMD Detail
Required No
ePBG Detail
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Advisory Bank State Bank of India
(a). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable.
Beneficiary:
UNDER SECRETARY
New Delhi, NA, N/A, Ministry of Home Affairs
(Sanjay Kumar)
Splitting
1. If the bidder is a Micro or Small Enterprise as per latest definitions under MSME rules, the bidder shall be
exempted from the requirement of "Bidder Turnover" criteria and "Experience Criteria". If the bidder is OEM of the
offered products, it would also be exempted from the "OEM Average Turnover" criteria. In case any bidder is
seeking exemption from Turnover / Experience Criteria, the supporting documents to prove his eligibility for
exemption must be uploaded for evaluation by the buyer.
2. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st
March of the previous financial year, should be as indicated above in the bid document. Documentary evidence in
the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant /
Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the
date of constitution / incorporation of the bidder is less than 3-year-old, the average turnover in respect of the
completed financial years after the date of constitution shall be taken into account for this criteria.
3. Years of Past Experience required: The bidder must have experience for number of years as indicated above in
bid data sheet (ending month of March prior to the bid opening) of providing similar type of services to any
Central / State Govt Organization / PSU / Public Listed Company. Copies of relevant contracts / orders to be
uploaded along with bid in support of having provided services during each of the Financial year.
4. Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as
defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued
by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned
Ministry. If the bidder wants to avail the Purchase preference for services, the bidder must be the Service
provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the
bid in respect of the offered service. If L-1 is not an MSE and MSE Service Provider (s) has/have quoted price
within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, then 100% order
quantity will be awarded to such MSE bidder subject to acceptance of L1 bid price.
5. Past Experience of Similar Services: The Bidder must have successfully executed / completed at least one
single order of 80 % of the Estimated Bid Value or 2 orders each of 50 % of the Estimated Bid Value or 3 orders
each of 40 % of the Estimated Bid Value for similar service(s) in last three years to any Central / State Govt
Organization / PSU / Public Listed Company. Copies of contracts / work orders and documentary evidence of
successful execution / completion in support of Past Experience of Similar Services along with names, address
and contact details of clients shall be uploaded with the bid for verification by the Buyer.
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If you want to add additional conditions in addition to standard SLA then please upload approval
from competent authority:1637927291.pdf
Technical Specifications
Specification Values
Core
Addon(s)
Total number
of
Consignee/Reporti Additional
S.No. Address images(page
ng Officer Requirement
s) scanned
and digitized
110023,NATIONAL HUMAN
RIGHTS COMMISSION, MANAV
1 Sanjay Kumar 2500000 N/A
ADHIKAR BHAWAN, C-BLOCK,
GPO COMPLEX, INA, NEW DELHI
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Note: The bidders are requested to go through
Additional terms & conditions carefully before
participating in tender. The service provider
should ensure set-up required mechanism
(manpower and apparatus) in order to start of
work after successful award & acceptance,
before date of starting of contract. In case of
any delay or failure in executing the contract,
appropriate action as decided by the
Competent Authority including black-listing of
firm will be initiated.
ii. The contractor / firm shall provide their own equipment and
manpower to carry out the work entrusted to them. The scanning
equipment to be provided by the successful bidder should be of
good quality and renowned brand. The equipment should either
be new or not more than one year old.
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of the Commission throughout the year.
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scanned files on NIC server using NHRC net portal ,
liaison with staff and officers of the NHRC as and when
needed and any other related work as may be assigned to
them. Therefore, apart from technical work, provision may also be
made for a person to carry out Helper (Peon) duties, as the
Commission shall not provide any office staff for this job.
xii. The firm shall provide full details of themselves e.g. full name
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of the firm / address of Head Office / Branch Offices, Contact Nos.
(Phone / Mobile / Fax / e-mail) of their representative responsible to
deal with NHRC as well of Owner / CEO and Senior Managers of the
firm. The firm shall depute at least one person as the Customer
Relations Executive who shall be responsible for their liaison and
business relations with NHRC. The phone number and mobile No. of
such executive shall be provided to enable the office to interact
with him / her at all times.' He / She shall ensure that the monthly
bills of each month are prepared, checked and presented to the
office by the 10th of each succeeding month. For this purpose, it is
expected from them to maintain close liaison with the firm’s other
staff and keep accurate records / registers etc. of the work done for
proof of amount claimed;
xiv. The firm / Contractor awarded the contract shall install the
equipment with manpower within five working days of issue of
letter awarding contract to them;
xv. The Commission will not bear any responsibility for any
unforeseen event including damage / loss of equipment and all
expenses would have to be borne by the firm to make good of the
loss, if any;
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xviii. Immediately after award of the contract, the contractor shall
be required to furnish Performance Guarantee in the form of Bank
Guarantee or Security Deposit (DD/Bankers’ cheque) @ 3% of
contract value drawn in the name of ‘National Human Rights
Commission. The Performance Guarantee may ordinarily be
released within 90 days of the satisfactorily completion of the
contract.
xxi. The rates quoted by the vendor will be remain valid for a
minimum period of one year from the date of award of contract
and during the extended / renewed period of the contract;
For fulfilling the experience criteria any one of the following documents may be considered as valid proof
for meeting the experience criteria:
a. Purchase Order copy along with Invoice(s) with self-certification by the bidder that supplies against the
invoices have been executed.
b. Execution certificate by client with order value.
c. Any other document in support of order execution like Third Party Inspection release note, etc.
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Disclaimer
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization. Buyer organization is solely responsible for the impact of these clauses on the
bidding process, its outcome and consequences thereof including any eccentricity / restriction arising in the
bidding process due to these ATCs and due to modification of technical specification and / or terms and
conditions governing the bid. Any clause incorporated by the Buyer such as demanding Tender Sample,
incorporating any clause against the MSME policy and Preference to make in India Policy, mandating any Brand
names or Foreign Certification, changing the default time period for Acceptance of material or payment timeline
governed by OM of Department of Expenditure shall be null and void and would not be considered part of bid.
Further any reference of conditions published on any external site or reference to external documents / clauses
shall also be null and void. If any seller has any objection / grievance against these additional clauses or
otherwise on any aspect of this bid, they can raise their representation against the same by using the
Representation window provided in the bid details field in Seller dashboard after logging in as a seller within 4
days of bid publication on GeM. Buyer is duty bound to reply to all such representations and would not be
allowed to open bids if he fails to reply to such representations.
This Bid is governed by the General Terms and Conditions, conditons stipulated in Bid and Service Level
Agreement specific to this Service as provided in the Marketplace. However in case if any condition specified in
General Terms and Conditions is contradicted by the conditions stipulated in Service Level Agreement, then it will
over ride the conditions in the General Terms and Conditions.
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action
in accordance with the laws.
---Thank You---
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