PMBok Short Guide

The five process groups are:
1. Initiating: processes performed to define a new project or a new phase of an existing

project by obtaining authorization to start the project or phase.
2. Planning: Those processes required to establish the scope of the project, refine the
objectives, and define the course of action required to attain the objectives that the project
was undertaken to achieve.
3. Executing: Those processes performed to complete the work defined in the project
management plan to satisfy the project specifications
4. Monitoring and Controlling: Those processes required to track, review, and regulate the
progress and performance of the project; identify any areas in which changes to the plan are
required; and initiate the corresponding changes.
5. Closing: Those processes performed to finalize all activities across all Process Groups to
formally close the project or phase.
Knowledge areas
The ten knowledge areas, each of which contains some or all of the project
management processes, are:
1. Project Integration Management : the processes and activities needed to identify, define,
combine, unify, and coordinate the various processes and project management activities
within the project management process groups.
2. Project Scope management : the processes required to ensure that the project includes all
the work required, and only the work required, to complete the project successfully.
3. Project Schedule Management : the processes required to manage the timely completion of
the project. Until the 6th edition of the PMBOK Guide this was called "Project Time
Management"
4. Project Cost Management : the processes involved in planning, estimating, budgeting,
financing, funding, managing, and controlling costs so that the project can be completed
within the approved budget.[citation needed-ጥቅስ ያስፈልጋል]
5. Project Quality Management : the processes and activities of the performing organization
that determine quality policies, objectives, and responsibilities so that the project will satisfy
the needs for which it was undertaken.
6. Project Resource Management : the processes that organize, manage, and lead the project
team. Until the 6th edition of the PMBOK Guide this was called "Project Human Resource
Management"
7. Project Communications Management : the processes that are required to ensure timely
and appropriate planning, collection, creation, distribution, storage, retrieval, management,
control, monitoring, and the ultimate disposition of project information.
8. Project Risk Management : the processes of conducting risk management planning,
identification, analysis, response planning, and controlling risk on a project.
9. Project Procurement Management : the processes necessary to purchase or acquire
products, services, or results needed from outside the project team. Processes in this area
include Procurement Planning, Solicitation Planning, Solicitation, Source Selection, Contract
Administration, and Contract Closeout.
10. Project Stakeholder Engagement : the processes required to identify all people or
organizations impacted by the project, analyzing stakeholder expectations and impact on the
project, and developing appropriate management strategies for effectively engaging
stakeholders in project decisions and execution.
11. Claim Management (as per ECWC)
Each of the ten knowledge areas contains the processes that need to be
accomplished within its discipline in order to achieve effective project management.
Each of these processes also falls into one of the five process groups, creating a
matrix structure such that every process can be related to one knowledge area and
one process group.
_____//_____
What do project managers do?

In short, project managers are responsible for the planning, executing,
monitoring, controlling, and completion of projects, so they must have a
complete understanding of project management. However, that is just the
tip of the project management basics iceberg. Here are a few of the main
project manager responsibilities:
Ø Build the plan: Project managers are in charge of plotting out the most
realistic course for the project. The plan must include the project scope,
timeline, and budget. This can also include identifying the right tools for the
job.
Ø Assemble the team: Identifying the proper team is critical to the basics of
project management. Every project team will vary depending on the scope of
the initiative and the functions needed to complete the project. Finding
specialists and subject matter experts for each of the necessary tasks is ideal.
Ø Assign tasks: Project managers must provide their team with a clear
definition of specific tasks and timeline for every part of the project. Although
each team member will be responsible for their own assignments, many tasks
will require collaboration from both internal and external team members.
Ø Leading the team: Now that the team has been assembled and their tasks
have been assigned, the project manager must keep the machine well-oiled,
covering the project management basics and beyond. This will include
checking in on individuals for status updates, identifying and clearing
roadblocks, negotiating disagreements, keeping team morale high, and
providing training and mentoring.
Ø Managing budget: Most projects will require some expenses, which means
understanding how to put together a project budget and managing cost is
critical for success. This will involve comparing real-life expenditures to
estimates, and adjusting the project plan if necessary.
Ø Managing timelines: As with the budget, project managers are tasked with
keeping everything on schedule so the team is meeting their projected
deadlines for completion. This will require setting realistic deadlines
throughout the lifecycle of the project, communicating consistently with their
team for status updates, and maintaining a detailed schedule.
Ø Engaging stakeholders: Stakeholders play a large role in your project. They
are typically influential people who are affected by the project. An essential
part of project management basics, project managers need to maintain a
good relationship and an open line of communication with stakeholders who
can not only help clear roadblocks and empower your team, but also create
unnecessary bottlenecks and derail a project if they become unhappy with
the direction.
Ø Handover the project: Just because the project’s objectives have been
delivered doesn’t mean a project manager’s job is over. The project manager
must now deliver the project to the team who will be managing, maintaining,
and operating it moving forward. At this point, the project manager will no
longer be the “go to” person, and will be assigned to a new project.
Ø Document the process: Identifying and documenting “lessons learned” is

not only a good practice for personal project manager growth, but also for
relaying that experience to other teams around the organization for future
use. This will help others avoid making the same mistakes, or advantage of
shortcuts discovered.
______//______
Why is project management important?

Project managers will help your organization:
• have a more predictable project planning and execution process( የበለጠ ሊገመት
የሚችል የፕሮጀክት እቅድ እና አፈፃፀም ሂደት ይኑርዎት)
• adhere to project budgets, schedules, and scope guidelines( የፕሮጀክት

በጀቶችን፣ መርሃ ግብሮችን እና የስፋት መመሪያዎችን ማክበር)
• resolve project roadblocks and escalate issues quicker and easier( የፕሮጀክት
መንገዶችን እንቅፋት መፍታት እና ችግሮችን በፍጥነት እና በቀላል መፍታት)
• identify and terminate projects that do not have relevant business

value(ተዛማጅ የንግድ ሥራ ዋጋ የሌላቸውን ፕሮጀክቶች መለየት እና ማቆም)
• become more efficient
• improve collaboration across and within teams
• identify and plan for risks
_____//_____
Certified Project Management Specialist (CPMS) by Cambridge Academy of
Professionals - UK.
Features:
Duration: 4 Months
Course Descriptions:
M-1: Project Management Basics
M-2: Project Management Approach
M-3: Strategic Management
M-4: Project Planning
M-5: Project Scheduling
M-6: Project Implementation
M-7: Project Quality
M-8: Project Economics and Finance
M-9: Project Ethics
M-10: International Project Management

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The five process groups are:

1. Initiating: processes performed to define a new project or a new phase of an existing

What do project managers do?

Ø Document the process: Identifying and documenting “lessons learned” is

Why is project management important?

• adhere to project budgets, schedules, and scope guidelines( የፕሮጀክት

• identify and terminate projects that do not have relevant business

• become more efficient

• improve collaboration across and within teams

• identify and plan for risks

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