Safety 

Managment Manual
SQEMS Documentation PAGE : 1 of 6
Safety management system
Document may not be disclosed to Document: Revision:
any third party without the prior SMM-Safety management system 12
approval of the management

1 Purpose

The purpose of this procedure is to describe how and where the Company addresses the requirements of the
IMO's International Safety Management (ISM) code under IMO Res.A.741 (18).

2 Scope

To cover procedures, related to all important safety aspects of shipboard operations and what to do in the
event of mishap, for the guidance of the Master and senior officers.

3 Responsibilities

3.1 The Chairman is ultimately responsible for the Company's Safety, Quality and Environmental Management
System (SQEMS) and the implementation of the Company's Safety and Environmental Protection Policy.

3.2 The QAR is responsible for implementation of Company's Safety, Quality and Environmental Management
System (SQEMS) and controlling any changes considered necessary by him, recommended by the Designated Person,
Fleet Safety Officer or any Head of the Department.

3.3 The Designated Person ashore is responsible to the Chairman for monitoring and verification of the
effectiveness of the SQEMS. The Designated Person is given the independence and authority for reporting any
deficiencies and recommending any changes , considered necessary , to the SQEMS and to provide a linkage between
Senior Management and ship staff.

3.4 The Fleet Safety Officer is responsible to ensure safe operation and compliance with all International,
National and company safety rules / regulations / procedures of each vessel.

3.5 The Master of the vessel is the ultimate authority on matters effecting the safety of the crew , the ship , its
cargo and the protection of the environment . For further details of Master's responsibility please refer to Master's
Responsibility and Authority.

Created by: Checked by: Instructed by: 

Sahar Zamani Fariborz Kia Fariborz Kia

Date: 2016‐11‐21 Date: 2016‐11‐23 Date: 2016‐11‐23

 Safety Managment Manual
SQEMS Documentation PAGE : 2 of 6
Safety management system
Document may not be disclosed to Document: Revision:
any third party without the prior SMM-Safety management system 12
approval of the management

3.6 The Technical Managers and Technical Superintendents are responsible for ensuring that the SQEMS
Procedures are followed and maintained in conformity with the Company's Safety & Quality standards and the
provisions of the relevant rules and regulations.

3.7 Fleet Personnel Manager is responsible for ensuring that the vessels are manned with qualified , medically fit
and suitably experienced seafarers.

4 Procedures – The ISM Code

4.1 Preamble

4.1.1 The purpose of this Code is to provide an international standard for the safe management and operation of
ships and for pollution prevention.

4.1.2 The Assembly adopted the Resolution A.443 (XI) by which it invited all Governments to take the necessary
steps to safeguard the shipmaster in the proper discharge of his responsibilities with regard to maritime safety and the
protection of the marine environment.

4.1.3 The Assembly also adopted resolution A.680(17) by which it further recognized the need for appropriate
organization of management to enable it to respond to the need of those on board ships to achieve and maintain high
standards of safety and environmental protection.

4.1.4 Recognizing that no two shipping companies or ship owners are the same , and that ships operate under a
wide range of different conditions , the Code is based on general principles and objectives.

4.1.5 The Code is expressed in broad terms so that it can have a widespread application . Clearly, different levels
of management , whether shore - based or at sea , will require varying levels of knowledge and awareness of the items
outlined.

4.1.6 The cornerstone of good safety management is commitment from the top. In matters of safety and pollution
prevention it is the commitment, competence, attitudes and motivation of individuals at all levels that determines the
end result.

Created by: Checked by: Instructed by: 

Sahar Zamani Fariborz Kia Fariborz Kia

Date: 2016‐11‐21 Date: 2016‐11‐23 Date: 2016‐11‐23

 Safety Managment Manual
SQEMS Documentation PAGE : 3 of 6
Safety management system
Document may not be disclosed to Document: Revision:
any third party without the prior SMM-Safety management system 12
approval of the management

4.1.7 The Company is committed to promote the concepts of safety and environmental excellence, therefore
strong, effective and visible leadership is needed to establish and sustain long-term improvements towards safety and
environmental excellence and this need to be demonstrated at every level, from the most senior manager down to line
supervisors.

4.1.8 All vessel and shore personnel demonstrate their commitment to safety and environmental excellence.
Managers and superiors give clear directions and, by their behavior, demonstrate commitment to safety and
environmental excellence. Evidence should be available of positive reinforcement being applied through the
company's established recognition system in accordance with “ Regulations Encourage System” approved by
company’s Administrative Council.

5 Records

5.1 A Technical reference Library is maintained ashore. one set in custody of Technical Director and in ERT
room and one set on board each vessel to enable all employees, both ashore and at sea, to familiarize with the major
international Shipping Conventions and Recommendations including latest editions of the following publications.
Publications flagged with "*" are for ships use only :

Technical reference Library is updated in accordance with the contract made between the supplier of charts &
publications and Technical Department.

The index of latest edition of publication of external origin will be provided to the vessel as well as head
office by supplier on 6 monthly basis.

PUBLICATION OF EXTERNAL ORIGIN

1. ANNUAL SUMMARY OF NOTICES TO MARINERS *

2. ADMIRALTY CHART CATALOGUE

3. CODE OF SAFE WORKING PRACTICE FOR MERCHANT SEAMAN

4. COLLISION REGULATIONS

5. CRUDE OIL WASHING SYSTEMS

Created by: Checked by: Instructed by: 

Sahar Zamani Fariborz Kia Fariborz Kia

Date: 2016‐11‐21 Date: 2016‐11‐23 Date: 2016‐11‐23

 Safety Managment Manual
SQEMS Documentation PAGE : 4 of 6
Safety management system
Document may not be disclosed to Document: Revision:
any third party without the prior SMM-Safety management system 12
approval of the management

6. IMO GMDSS HAND BOOK

7. GUIDE TO PORT ENTRY

8. GUIDE TO HELICOPTER /SHIP OPERATIONS

9. ICS BRIDGE PROCEDURES GUIDE

10. IMDG CODE

11. IMO SHIPS ROUTING

12. IMO EMERGENCY PROCEDURES FOR SHIPS CARRYING DANGEROUS GOOD

13. IMO MEDICAL FIRST AID GUIDE FOR USE IN ACCIDENT INVOLVING DANGEROUS GOOD

14. RADIO AIDS TO NAVIGATION

15. IMO PORT STATE CONROL PROCEDURE

16. INERT GAS SYSTEMS

17. STAR FINDER AND IDENTIFIER*

18. INTERNATIONAL CONFERENCE ON LOAD LINES

19. INTERNATIONAL CODE OF SIGNALS

20. IMPA CATALOGUE

21. LIST OF LIGHTS AND FOG SIGNALS *

22. LIST OF RADIO STATIONS *

23. MARINERS HAND BOOK

24. MARPOL 73/78

25. IAMSAR MANUAL (Volume 3)

26. HOW TO KEEP YOUR ADMIRALTY PRODUCTS UP TO DATE.

27. NAUTICAL ALMANAC

28. NAVIGATION CHARTS*

29. NORIES TABLES

30. OCEAN PASSAGES FOR THE WORLD

31. ICS/OCIMF CLEAN SEA GUIDE FOR OIL TANKERS

32. ROUTING CHARTS

33. OCIMF EFFECTIVE MOORING

34. SAILING DIRECTIONS (not required for office Technical library)

35. SHIP CAPTAIN'S MEDICAL GUIDE

36. SHIP TO SHIP TRANSFER GUIDE (PETROLEUM)

37. CUMULATIVE LIST OF ADMIRALTY NOTICE TO MARINERS

38. SHIP STABILITY FOR MASTERS AND MATES (DERRT)

Created by: Checked by: Instructed by: 

Sahar Zamani Fariborz Kia Fariborz Kia

Date: 2016‐11‐21 Date: 2016‐11‐23 Date: 2016‐11‐23

 Safety Managment Manual
SQEMS Documentation PAGE : 5 of 6
Safety management system
Document may not be disclosed to Document: Revision:
any third party without the prior SMM-Safety management system 12
approval of the management

39. SOLAS & AMENDMENTS

40. STCW CONVENTION

41. ADMIRALTY TIDE TABLES

42. Guidelines for the implementation of MARPOL Annex v (IMO publication- 2006)
43. W.H.O. INTERNATIONAL HEALTH REGULATIONS

44. BRIDGE TEAM MANAGEMENT

45. PASSAGE PLANNING GUIDELINES

46. OCIMF ANCHORING SYSTEM & PROCEDURES

47. IALA MARITIME BUOYAGE

48. THE SHIP MASTER'S BUSINESS COMPANION

49. ITU SHIP STATION AND MARITIME MOBILE SERVICE CARRIED IN BULK

50. ITU LIST OF COAST STATION

51. ITU LIST OF RADIO DETERMINATION & SPECIAL SERVICE STATIONS

52. ITU MARITIME MANUAL

53. METEOROLOGY FOR SEAFARER

54. INTERNATIONAL MEDICAL GUIDE

55. GUIDELINES FOR CONTROL OF DRUG AND ALCOHOL ON BOARD OF SHIPS

56. GUIDANCE ON FATIGUE

57. IAPH/ICS/OCIMF INTERNATIONAL SAFETY GUIDE FOR OIL TANKERS &TERMINALS

58. OCIMFMOORING EQUIPMENT GUIDELINE

59. BMP4

60. ICS/OCIMF PREVENTION OF OIL SPILLAGE THROUGH PUMP ROOM SEA VALVES .

61. RECOMMENDATIONS FOR OIL TANKER MANIFOLDS AND ASSOCIATED EQUIPMENT.

62. LSA &FSS CODE

63. ISPS CODE

64. ISM CODE

65. OCIMF/ICS GUIDANCE MANUAL FOR TANKER STRUCTURES

66. PROVISION CONCERNING THE REPORTING OF INCIDENT INVOLVING HARMFUL SUBSTANCES UNDER
MARPOL 73/78
67. RECOMMENDATIONS FOR EQUIPMENT EMPLOYED IN THE BOW MOORING OF SHIPS AT SEA

68. Maritime Labour Convention 2006

69. Company MLC booklet Guideline – Revision 5

Created by: Checked by: Instructed by: 

Sahar Zamani Fariborz Kia Fariborz Kia

Date: 2016‐11‐21 Date: 2016‐11‐23 Date: 2016‐11‐23

 Safety Managment Manual
SQEMS Documentation PAGE : 6 of 6
Safety management system
Document may not be disclosed to Document: Revision:
any third party without the prior SMM-Safety management system 12
approval of the management

5.2 The following publications to be provided on board chemical / oil product tankers only:
1. International Code for Construction & Equipment of Ships Carrying Dangerous Chemicals in Bulk (IBC
Code)
2. ICS Tanker Safety Guide (Chemicals)
3. Chemical Data Guide (USCG 1990 CIM 16616.6A)
4. Cargo Record Book
5. Tank Cleaning Guide (Dr. Werwey's)

5.3 The following publications to be provided on board Gas carrier only (not required for office Technical
library):
1. GC code
2. Tanker safety guide (liquefied gas)
3. Ship to ship transfer guide (liquefied gas)
4. Liquefied gas handling principles on ship's and terminals.
5. An introduction to the design and maintenance of cargo system pressure relief valves on board gas tankers

5.4 Following log books to be provided on board as per Master request

1- Compass Observation Book
2- GMDSS Radio Log Book
3- MARPOL Annex VI 2009
4- NP 133A (Paper chart correction log)
5- Oil Record Book Part I & II
6- Ozone Depleting Substances Log Book (OSD)
7- Radar Log book

Created by: Checked by: Instructed by: 

Sahar Zamani Fariborz Kia Fariborz Kia

Date: 2016‐11‐21 Date: 2016‐11‐23 Date: 2016‐11‐23