BOOKS OF ACCOUNTS TO BE MAINTAINED BY UNIVERSITY,

CHARITABLE/MEDICAL INSTITUTIONS

CBDT notifies Income tax rules 17AA. Books of account and other documents to be kept and maintained
by institution or trust or any university or other educational institution or any hospital or other medical
institution u/s 10(23C) or Sec 12A vide Notification No. 94/2022-Income Tax Dated: 10th August, 2022 –
Income-tax (24th Amendment) Rules, 2022.
MINISTRY OF FINANCE
(Department of Revenue)
[CENTRAL BOARD OF DIRECT TAXES]
New Delhi

Notification No. 94/2022-Income Tax | Dated: 10th August, 2022

1. Short title and commencement. (1) These rules may be called the Income-tax (24th Amendment) Rules,
2022.

(2) They shall come into force from the date of their publication in the Official Gazette.

2. In the Income-tax Rules, 1962, after rule 17A the following rule shall be inserted, namely: –

“17AA. Books of account and other documents to be kept and maintained.— (1) Every fund or institution or
trust or any university or other educational institution or any hospital or other medical institution which is
required to keep and maintain books of account and other documents under clause (a) of tenth proviso to clause
(23C) of section 10 of the Act or sub-clause (i) of clause (b) of sub-section (1) of section 12A of the Act shall
keep and maintain the following, namely:-

(a) books of account, including the following, namely: –

(i) cash book;

(ii) ledger;

(iii) journal;
 (iv) copies of bills, whether machine numbered or otherwise serially numbered, wherever such bills
are issued by the assessee, and copies or counterfoils of machine numbered or otherwise serially
numbered receipts issued by the assessee;

(v) original bills wherever issued to the person and receipts in respect of payments made by the
person;

(vi) any other book that may be required to be maintained in order to give a true and fair view of the
state of the affairs of the person and explain the transactions effected;

(b) books of account, as referred in clause (a), for business undertaking referred in sub-section (4) of
section 11 of the Act;

(c) books of account, as referred in clause (a), for business carried on by the assessee other than the
business undertaking referred in sub-section (4) of section 11 of the Act;

(d) other documents for maintaining, –

(i) record of all the projects and institutions run by the person containing details of their name, address and
objectives;

(ii) record of income of the person during the previous year, in respect of, –

(I) voluntary contribution containing details of name of the donor, address, permanent account
number (if available) and Aadhaar number (if available);

(II) income from property held under trust referred to under section 11 of the Act along with list of
such properties;

(III) income of fund or institution or trust or any university or other educational institution or any
hospital or other medical institution other than the contribution referred in items (I) and (II);

(iii) record of the following, out of the income of the person during the previous year, namely: –

(I) application of income, in India, containing details of amount of application, name and address of
the person to whom any credit or payment is made and the object for which such application is
made;

(II) amount credited or paid to any fund or institution or trust or any university or other educational
institution or any hospital or other medical institution referred to in sub-clause (iv) or sub-clause (v)
or sub-clause (vi) or sub-clause (via) of clause (23C) of section 10 of the Act or other trust or
institution registered under section 12AB of the Act, containing details of their name, address,
permanent account number and the object for which such credit or payment is made;

(III) application of income outside India containing details of amount of application, name and
address of the person to whom any credit or payment is made and the object for which such
application is made;

(IV) deemed application of income referred in clause (2) of Explanation 1 of sub-section (1) of
section 11 of the Act containing details of the reason for availing such deemed application;
 (V) income accumulated or set apart as per the provisions of the Explanation 3 to the third proviso
to clause (23C) of section 10 or sub-section (2) of section 11 of the Act which has not been applied
or deemed to be applied containing details of the purpose for which such income has been
accumulated;

(VI) money invested or deposited in the forms and modes specified in sub-section (5) of section 11
of the Act;

(VII) money invested or deposited in the forms and modes other than those specified in subsection
(5) of section 11 of the Act;

(iv) record of the following, out of the income of the person of any previous year preceding the current
previous year, namely: –

(I) application out of the income accumulated or set apart containing details of year of accumulation,
amount of application during the previous year out of such accumulation, name and address of the
person to whom any credit or payment is made and the object for which such application is made;

(II) application out of the deemed application of income referred to in clause (2) of Explanation 1 of
sub-section (1) of section 11 of the Act, for any preceding previous year, containing details of year
of deemed application, amount of application during the previous year out of such deemed
application, name and address of the person to whom any credit or payment is made and the object
for which such application is made;

(III) application, other than the application referred in item (I) and item (II), out of income
accumulated during any preceding previous year containing details of year of accumulation, amount
of application during the previous year out of such accumulation, name and address of the person to
whom any credit or payment is made and the object for which such application is made;

(IV) money invested or deposited in the forms and modes specified in sub-section (5) of section 11
of the Act;

(V) money invested or deposited in the forms and modes other than those specified in subsection (5)
of section 11 of the Act;

(v) record of voluntary contribution made with a specific direction that they shall form part of the corpus,
in respect of-

(I) the contribution received during the previous year containing details of name of the donor,
address, permanent account number (if available) and Aadhaar number (if available);

(II) application out of such voluntary contribution referred to in item (I) containing details of
amount of application, name and address of the person to whom any credit or payment is made and
the object for which such application is made;

(III) amount credited or paid towards corpus to any fund or institution or trust or any university or
other educational institution or any hospital or other medical institution referred to in sub-clause (iv)
or sub-clause (v) or sub-clause (vi) or sub-clause (via) of clause (23C) of section 10 of the Act or
other trust or institution registered under section 12AB of the Act, out of such voluntary contribution
received during the previous year containing details of their name, address, permanent account
 number and the object for which such credit or payment is made;

(IV) the forms and modes specified in sub-section (5) of section 11 of the Act in which such
voluntary contribution, received during the previous year, is invested or deposited;

(V) money invested or deposited in the forms and modes other than those specified in subsection (5)
of section 11 of the Act in which such voluntary contribution, received during the previous year, is
invested or deposited;

(VI) application out of such voluntary contribution, received during any previous year preceding the
previous year, containing details of the amount of application, name and address of the person to
whom any credit or payment is made and the object for which such application is made;

(VII) amount credited or paid towards corpus to any fund or institution or trust or any university or
other educational institution or any hospital or other medical institution referred to in sub-clause (iv)
or sub-clause (v) or sub-clause (vi) or sub-clause (via) of clause (23C) of section 10 of the Act or
other trust or institution registered under section 12AB of the Act, out of such voluntary contribution
received during any year preceding the previous year, containing details of their name, address,
permanent account number and the object for which such credit or payment is made;

(VIII) the forms and modes specified in sub-section (5) of section 11 of the Act in which such
voluntary contribution, received during any previous year preceding the previous year, is invested or
deposited;

(IX) money invested or deposited in the forms and modes other than those specified in subsection
(5) of section 11 of the Act in which such voluntary contribution, received during any previous year
preceding the previous year, is invested or deposited;

(X) amount invested or deposited back in to such voluntary contribution (which was applied during
any preceding previous year and not claimed as application) including details of the forms and
modes specified in sub-section (5) of section 11 in which such voluntary contribution is invested or
deposited;

(vi) record of contribution received for the purpose of renovation or repair of temple, mosque, gurdwara,
church or other place notified under clause (b) of sub-section (2) of section 80G which is being treated as
corpus as referred in Explanation 1A to the third proviso to clause (23C) of section 10 or Explanation 3A
to sub-section (1) of section 11, in respect of,-

(I) the contribution received during the previous year containing details of name of the donor,
address, permanent account number (if available) and Aadhaar number (if available);

(II) contribution received during any previous year preceding the previous year, treated as corpus
during the previous year, containing details of name of the donor, address, permanent account
number (if available) and Aadhaar number (if available);

(III) application out of such voluntary contribution referred to in item (I) and item (II) containing
details of amount of application, name and address of the person to whom any credit or payment is
made and the object for which such application is made;
 (IV) amount credited or paid towards corpus to any fund or institution or trust or any university or
other educational institution or any hospital or other medical institution referred to in sub-clause (iv)
or sub-clause (v) or sub-clause (vi) or sub-clause (via) of clause (23C) of section 10 of the Act or
other trust or institution registered under section 12AB of the Act, out of such voluntary contribution
received during the previous year containing details of their name, address, permanent account
number and the object for which such credit or payment is made;

(V) the forms and modes specified in sub-section (5) of section 11 of the Act in which such corpus,
received during the previous year, is invested or deposited;

(VI) money invested or deposited in the forms and modes other than those specified in subsection
(5) of section 11 of the Act in which such corpus, received during the previous year, is invested or
deposited;

(VII) application out of such corpus, received during any previous year preceding the previous year,
containing details of amount of application, name and address of the person to whom any credit or
payment is made and the object for which such application is made;

(VIII) amount credited or paid to towards corpus any fund or institution or trust or any university or
other educational institution or any hospital or other medical institution referred to in sub-clause (iv)
or sub-clause (v) or sub-clause (vi) or sub-clause (via) of clause (23C) of section 10 of the Act or
other trust or institution registered under section 12AB of the Act, out of such voluntary contribution
received during any year preceding the previous year, containing details of their name, address,
permanent account number and the object for which such credit or payment is made;

(IX) the forms and modes specified in sub-section (5) of section 11 of the Act in which such corpus,
received during any previous year preceding the previous year, is invested or deposited; money
invested or deposited in the forms and modes other than those specified in sub-section (5) of section
11 of the Act in which such corpus, received during any previous year preceding the previous year,
is invested or deposited;

(vii) record of loans and borrowings,-

(I) containing information regarding amount and date of loan or borrowing, amount and date of
repayment, name of the person from whom loan taken, address of lender, permanent account
number and Aadhaar number( if available) of the lender;

(II) application out of such loan or borrowing containing details of amount of application, name and
address of the person to whom any credit or payment is made and the object for which such
application is made;

(III) application out of such loan or borrowing, received during any previous year preceding the
previous year, containing details of amount of application, name and address of the person to whom
any credit or payment is made;

(IV) repayment of such loan or borrowing (which was applied during any preceding previous year
and not claimed as application) during the previous year;

(viii) record of properties held by the assessee, with respect to the following, namely, –
 (I) immovable properties containing details of,

(i) nature, address of the properties, cost of acquisition of the asset, registration documents of
the asset;

(ii) transfer of such properties, the net consideration utilised in acquiring the new capital asset;

(II) movable properties including details of the nature and cost of acquisition of the asset;

(ix) record of specified persons, as referred to in sub-section (3) of section 13 of the Act,-

(I) containing details of their name, address, permanent account number and Aadhaar number (if
available);

(II) transactions undertaken by the fund or institution or trust or any university or other educational
institution or any hospital or other medical institution with specified persons as referred to in sub-
section (3) of section 13 of the Act containing details of date and amount of such transaction, nature
of the transaction and documents to the effect that such transaction is, directly or indirectly, not for
the benefit of such specified person;

(x) any other documents containing any other relevant information.

(2) The books of accounts and other documents specified in sub-rule (1) may be kept in written form or in
electronic form or in digital form or as print-outs of data stored in electronic form or in digital form or any other
form of electromagnetic data storage device.

(3) The books of account and other documents specified in sub-rule (1) shall be kept and maintained by the fund
or institution or trust or any university or other educational institution or any hospital or other medical institution
at its registered office:

Provided that all or any of the books of account and other documents as referred to in sub-rule (1) may be kept at
such other place in India as the management may decide by way of a resolution and where such a resolution is
passed, the fund or institution or trust or any university or other educational institution or any hospital or other
medical institution shall, within seven days thereof, intimate the jurisdictional Assessing Officer in writing
giving the full address of that other place and such intimation shall be duly signed and verified by the person
who is authorised to verify the return of income under section 140 of the Act, as applicable to the assessee.

(4) The books of account and other documents specified in sub-rule (1) shall be kept and maintained for a period
of ten years from the end of the relevant assessment year:

Provided that where the assessment in relation to any assessment year has been reopened under section 147 of
the Act within the period specified in section 149 of the Act, the books of account and other documents which
were kept and maintained at the time of reopening of the assessment shall continue to be so kept and maintained
till the assessment so reopened has become final.”.

[Notification No. 94/2022/ F. No. 370142/34/2022-TPL]

Note: The principal rules were published in the Gazette of India, Extraordinary, Part-II, Section-3, Sub-section
(ii) vide number S.O. 969 (E) dated the 26th March, 1962 and last amended vide notification number G.S.R. 610
dated 1st August, 2022.