Landlord Declaration Form

DECLARATION
EXPATRIATES UNIT
LANDLORD DECLARATION FORM
To be used when a person is no longer residing at the address shown hereunder
which s/he has registered with Identity Malta Agency
1. DETAILS OF THE LESSE (PERSON WHO RENTED THE PROPERTY)

Name
Surname
ID Card
/ Passport No. Tel. No.
Address
Email
I hereby declare1 that the person whose details appear above, had rented the above-mentioned property which is owned/managed
(delete as applicable) by the undersigned. I hereby declare further that the said person is not residing thereat and s/he is no longer
payingany rent in accordance with the relative rental agreement.
Signature Date
2. DETAILS OF THE OWNER OF THE PROPERTY
Name
Surname
ID Card No. Tel. No.
Address
Email
You are kindly requested to submit the originals at IMA offices in Msida or send to Landlords@IMA, Identity Malta Agency, Valley
Road, Msida MSD9020
1
You are being reminded that if any declaration or statement or information provided is false or incorrect, you will be liable to criminal responsibil-
ity in accordance with Articles 188 and 189 of the Criminal Code (Chapter 9 of the Laws of Malta) and Article 32 of the Immigration Act (Chapter 217
of the Laws of Malta) as well as any other law or regulation which may be in force at the time of the unlawful declaration.
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PRIVACY POLICY
By submitting the Rental Declaration Form (the “Form”) to the Identity Malta Agency (“IMA”), you provide IMA with personal data
(the “Personal Data”) and thus qualify as data subject.
The aim of this Privacy Policy (the “Policy”) is to comply with our transparency and fairness obligations under GDPR and to inform
you about who will be processing your Personal Data, for what purpose(s) and legal basis, for how long it will be kept, with whom
it will be shared and on your rights as a data subject under GDPR.
You may submit personal data of individuals other than yourself in this Form. IMA has assessed that, in said cases, informing these
individuals under Article 14 GDPR proves impossible and would involve a disproportionate effort. Nevertheless, IMA commits to
take appropriate measures to protect the rights, freedoms and legitimate interests of these individuals.
1. Data Controller and Data Protection Officer

IMA is the data controller, meaning the entity that defines the purposes and means for collecting and processing your Data
in relation to this Form.
IMA is an Agency of the Government of Malta, delivering services related to Identity Cards, Passports, Visas, Expatriates and
Public Registry.
IMA’s Data Protection Officer is responsible to attend any query related to this policy and in general to personal data
processing activities conducted by IMA. The Data Protection Officer may be contacted using the details below.
Postal Address:
Data Protection Officer
Identity Malta Agency
Valley Road, Msida. MSD 9020, Malta
E-mail: [email protected]
2. Purposes and legal basis

The purposes for processing Personal Data by IMA under this Form are to be officially informed by the owner of a property
that the individual(s) who had previously registered at IMA using the address of the property are no longer residing at the
said property, and to take the necessary measures by IMA.
Processing of Personal Data is necessary for the performance of a task carried out in the exercise of official authority vested
in IMA.
3. Recipients of personal data

Personal Data will be accessed by IMA employees in charge of processing the Form and will populate IMA information
systems. Personal Data may also be accessed by IMA suppliers in charge of maintaining these systems. This will be done
in line with data protection legislation, and arrangements are in place in order to guarantee the security and lawfulness of
these transfers. If necessary and proportionate for lawful and specific purposes, IMA may disclose Personal Data to other
third parties (such as other Government entities or law enforcement authorities). Personal Data will not be transferred to
third countries or international organizations.
4. Storage period
Personal Data will be retained for the same duration of the type of permit applied by the person(s) who had rented property.
5. Your rights
You can contact the Data Protection Officer in order to exercise your right to access, rectify and, as the case may be, erase
the Data, in compliance with applicable laws.
You also have the right to object to the processing of Data at any time, on grounds relating to your particular situation.
If you feel that Identity Malta has infringed your data protection rights, you may submit a complaint to the supervisory
authority of the Member State of your habitual residence or place of work, or, alternatively, to the supervisory authority of
the Member State where the alleged infringement has taken place.
IDENTITY MALTA AGENCY

Head Office, EXPATRIATES UNIT
Valley Road, Msida MSD 9020, MALTA Valley Road,
T: +356 2590 4900 Msida MSD 9020, MALTA
W: www.identitymalta.com T: +356 2590 4500
E: [email protected] W: www.identitymalta.com
E: [email protected]
Version 1.2 dated 01.08.2019
IDENTITY MALTA / EXPATRIATES UNIT
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Landlord Declaration Form

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DECLARATION

1. DETAILS OF THE LESSE (PERSON WHO RENTED THE PROPERTY)

2. DETAILS OF THE OWNER OF THE PROPERTY

ID Card No. Tel. No.

1. Data Controller and Data Protection Officer

2. Purposes and legal basis

3. Recipients of personal data

IDENTITY MALTA AGENCY

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