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Employee Master File Creation Form

This document is an employee master file creation form used to record personal and employment details of a new employee. It collects information such as personal details, family details, organizational assignment, bank details, leave balances, and recurring payments/allowances and deductions. The form is used to create an employee record in the payroll or general provident fund system upon hiring a new staff member.

Uploaded by

Burhan Khan
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
Download as docx, pdf, or txt
134 views3 pages

Employee Master File Creation Form

This document is an employee master file creation form used to record personal and employment details of a new employee. It collects information such as personal details, family details, organizational assignment, bank details, leave balances, and recurring payments/allowances and deductions. The form is used to create an employee record in the payroll or general provident fund system upon hiring a new staff member.

Uploaded by

Burhan Khan
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
Download as docx, pdf, or txt
Download as docx, pdf, or txt
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Employee Master File Creation Form FORM: PAY01

(Applicable for both Payroll and GP Fund) Employee ID (To be assigned by office)

01 OFFICE OF THE
02 FOR THE MONTH OF_____________________________20
03 DDO Code Description
(Old or new Cost Center) 04

PERSONAL ACTIONS - INFO TYPE 00


05 Date of Entry (DD/MM/YYYY) 06 Current Govt.
/ /
07 Employee Group 08 Employee Grade (Sub group)

09 Employee NIC 10 DOB (DD/MM/YYYY)


Number
/ /
11 Date of Entry into Govt Service 12 Reason for action
/
(DD/MM/YYYY) /

PERSONAL DATA - INFO TYPE 0002


13 Title o Mr. o Miss o Ms o Mrs.
14 Last Name Enter the title in this field

15 First Name

16 Father/Husband Name

17 District of Domicile 18 Marital Status

19 City of Birth 20 Date of Marriage/since (if applicable) Dd/MM/YYYY


/ /
21 Province of Domicile 22 No. of dependants

23 Nationality 24 Religion

ORGANIZATIONAL ASSIGNMENT - INFO TYPE 0001


25 DDO Code (Old or new Cost Center) 26 DDO Code (Fund Centre)

27 District (Sub area) 2 Contract Government


8 AKJ Government o Balochistan
29 Position o Govt. Federal Govt. o KPK Govt.
o Gazatted o Non Gazatted Punjab Govt. o Sind Govt.
30 Designation o Ministry (Organizational Unit)

o
3
1

32 Fund Section 33 Payroll Section

Buckle No. (If any)

PERMANENT ADDRESS - INFO TYPE 0006


35 Care of

36 House No. / Street

37 Postal Code 38 City 39 District


40 Province 41 Contact No. 42 Company Housing
o Yes o No

BASIC PAY - INFO TYPE 0008


43 Pay Scale type 4 BPS 45 Grade (Payscale group) 4 Payscale
4 year 6 level

47 Pays
Wage Type Description Amount Wage Type Description Amount

48 LEAVES - INFO TYPE 2001


Code Description Balance Code Description Balance

BANK DETAIL - INFO TYPE 0009


49 Bank Branch (Bank key)

50 Postal Code 51 Cit


y

52 Bank Account No. 53 Payment Method

GP FUND SUBSCRIPTION - INFO TYPE 0057


54 Wage Type 55 GPF
Subscription

56 Interest Applied 57 GPF Balance


o Yes o No
58 GPF Balance Date (DD/MM/YYYY) 59 Old GP Fund Account No.
/ /

CREATE DATE SPECIFICATION - INFO TYPE 0041


60 Date appointed as Gazatted Officer 61 Suspension Date (DD/MM/YYYY)
(DD/MM/YYYY)
/ / / /
62 Expiry of Adhoc / Contract Date
/ /

67 FAMILY INFORMATION - INFO TYPE 0021


S.N Relation Name Gender DoB City of birth Nationality %of Share
o

68 RECURRING PAYMENTS (ALLOWANCES) INFO TYPE 0014


Wage Type Description Amount Wage Type Description Amount

69 RECURRING PAYMENTS (DEDUCTIONS) INFO TYPE 0014


Wage Type Description Amount Wage Type Description Amount
Prepared by Audited/Checked by Entered / Verified by Employee Signature

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