Emergency Response Plan
Emergency Response Plan
Emergency Response Plan
Vantage Tower, 623 Pyay Road, University P.O., Kamaryut Township, Yangon, Myanmar
Tel: ( 95 -1 ) 230 7722 ( Pilot Line ) Fax: ( 95 -1 ) 230 7720
Email : [email protected]
Website : www.myintassociates.com.mm
Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
DOCUMENT DISTRIBUTION
Table of Contents
1. INTRODUCTION ................................................................................................ 5
1.1 HSE Objectives ........................................................................................................................ 5
1.2 Scope of this Document ........................................................................................................... 5
2. IMPLEMENTATION OF EMERGENCY RESPONSE PLANS ........................... 6
2.1 The Definitions of Emergency Response Plans ...................................................................... 6
2.2 Existing Emergency Response Plans ...................................................................................... 6
2.3 Emergency Response Planning .............................................................................................. 6
2.4 Test Emergency Response Plans ........................................................................................... 7
3. EMERGENCY RESPONSE PLANS .................................................................. 7
3.1 Chemical Spill ........................................................................................................................... 8
3.2 Forces of Nature ( Earthquake / Cyclone ) ............................................................................... 9
3.3 Fire .......................................................................................................................................... 10
3.4 Medical Emergency..................................................................................................................12
3.5 Traffic Accident (Minor)............................................................................................................13
3.6 Traffic Accident (Major) ...........................................................................................................14
4. EMERGENCY RESPONSE MANAGEMENT TEAM. .................................... .15
4.1 Roles and Responsibilities ..................................................................................................... 15
4.2 M&A Representations ............................................................................................................ 18
4.2.1 Group General Manager – U Myo Tin .................................................................................... 18
4.3 Emergency Response Center, Yangon ................................................................................. 18
4.3.1 Emergency Response Team Commander (ERTC) – U Myo Tin ........................................... 18
4.3.2 Deputy Emergency Response Team Commander (DERTC) – U Soe Khine ........................ 19
4.3.3 Emergency Response Team Scribe (ERTS) – U Zaw Min Soe/ Daw Sandar ....................... 19
4.3.4 Emergency Response Team Logistics Coordinator (ERLC) – U Ko Ko Naing/ U Myo Win .. 20
4.3.5 Emergency Response TeamHSE Manager - U Nay Myo Aung............................................. 20
4.3.6 Emergency Response CenterSupplies .................................................................................. 21
4.4 M&AS Work Site ..................................................................................................................... 21
4.4.1 Field Emergency Response Team Commander (FERTC) - U Soe Lwin ............................... 21
4.4.2 Deputy Field Emergency Response Team Commander (DFERTC) –U Myint Kywe Oo /
U Myo Myint Lay ……………………………..................................................................................22
4.4.3Field HSE Officer (FHSEO) – Dr. Tin Ko Lwin / U Ye Win Htut .................................................. 22
5. ATTACHMENTS .............................................................................................. 23
ATTACHMENT 1 M&A INCIDENT REPORT FORM ........................................................................... 23
ATTACHMENT 2 EMERGENCY RESPONSE TEAM CONTACT
DETAILS.........................................................................................................29
ATTACHMENT 3 EMERGENCY SERVICE
CONTACTDETAILS.......................................................................................29
Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
1. INTRODUCTION
At the outset of any emergency it is critical to identify the body/organization which has
overallresponsibility for the execution of whole or part of the immediate response in the protection
ofpersonnel, the environment and property during an emergency.
The design scope of this Emergency Response Plan, HSE-ERP Issue: 2.0, is;
Identifies the major risks potentially impacting business operations and local communities.
Describes the response strategies and the management organization.
Sets out the roles and responsibilities of the key personnel
Identifies internal and external notification procedures
Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
Emergency Response Team Commander shall define the coverage of Emergency Response Plans
( ERPs ) for any particular operations applicable to M&A’s scope of work. The coverage of
emergency response plans shall address as a minimum, but not limit to, the following scenarios;
In most cases, existing emergency response plans will be in place. These existing emergency
response plans have been reviewed, and where appropriate, translated into the Myanmar language
to ensure the objectives and goals described in Section 1.1 are achieved.
Prior to the commencement of any new operations, the Emergency Response Team Commander
shall be responsible for completing the following tasks;
Establishing an Emergency Response Centersuitably equipped to support any emergency
that may occur. This Emergency Response Center shall be capable of providing technical
support to the affected facility and the Emergency Response Management Team in M&AS
Office if required
Establishing and maintaining a duty roster and call out procedures as describe in the
approved Emergency Response Plans
Ensuring a full set of Emergency Response Plans and any other emergency response
documentation is provided to the work site, is available in the Emergency Response Center
in Yangon for daily operations / reference
Ensuring that Operations Team ( staff, contractors, and allied partners ) has a work
familiarity of the defined operation’s Emergency Response Plans.
Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
The Emergency Response Team Commander is accountable that there is an effective emergency
response process applied to M&A’s operations.
One part of this accountability includes ensuring that the preparedness and competency of ERP
Team is tested by conducting regular training exercises, in conjunction with the Emergency
Response Center in Yangon.
It is the responsibility of the Emergency Response Team Commander and M&A HSE Department
to reviewthese emergency response exercises to identify lessons learned to carry forward to the
next planned exercise.
Guard House
CONTACT Management ( Ext : 2513 )
U Soe Khine, General
Manager
( 95-9 ) 43200699
4 Daw Nu Nu Lwin, Dy.
General Manager
( 95-9 ) 540 5716
U Zaw Min Soe, ADM
( 95-9 ) 507 6054
3.3 Fire
REMAIN CALM and RAISE ALARM (break glass of Guard House ( Ext : 2513 )
1 call point, call Guard House, or shout for help
U Soe Khine,General
Notify Management Manager
( 95-9 ) 43200699
4 Daw Nu Nu Lwin, Dy.
General Manager
( 95-9 ) 540 5716
U Zaw Min Soe, ADM
( 95-9 ) 5076054
U Soe Khine,General
Notify ERP Management. Manager
Follow orders by MTO and Management. ( 95-9 ) 43200699
4 Daw Nu Nu Lwin, Dy.
General Manager
( 95-9 ) 540 5716
U Zaw Min Soe, ADM
( 95-9 ) 5076054
The primary role and responsibility of the Emergency Response Management Team formed under
the guidance of this Emergency Response Plan is to provide for the safe and efficient evacuation
of all personnel during an emergency situation. The secondary responsibility will be to manage the
mitigation of the emergency whether it is within the capabilities of the Team or outside help is
needed. The core team will be comprised of the following members:
Group General
Manager
U Myo Tin
Emergency Response
Center
M&AS Yangon Office
Emergency Response
Deputy ERTC Emergency Response Emergency Response
Team Logistic Field ERT
( Planning Team Scribe Team
Coordinators Commander,
Coordinator ) U Zaw Min Soe / HSE Manager
U Ko Ko Naing / U Myo U Soe Lwin
U Soe Khine Daw Sandar U Nay Myo Aung
Win
The Emergency Response Team Commander ( ERTC )shall be located in Yangon and upon
activation of the Emergency Response System will assume overall command of the emergency.
His duties include but are not limited to:
Under the direction of the Emergency Response Team Commander ( ERTC ), the Deputy
Emergency Response Team Commander ( DERTC ) shall:
Assume Team Leader for planning and overseeing the planning activities of the M&A
resources and outside resources.
Assist the ERT Commander as directed.
Assume interim command and responsibility for ERT Commander Duties when the ERT
Commander is not available.
Verify execution of the ERT Commander's directives.
Appoint department personnel as representatives to be located at the command centers
of outside agencies.
Review situation reports, journals, and other reports for completeness.
4.3.3 Emergency Response Team Scribe ( ERTS ) –U Zaw Min Soe / Daw Sandar
Scribes shall try to answer who, what, when, where, how, and why on the command side. They
write down any specific instructions that were given by or to the ERT Commander.
Scribes shall document anyone whom the ERT commander talked to over the phone outside the
chain of command. This helps eliminate having to ask dispatch for the same information or asking
them to have someone call you back.
At the direction of the ERT Commander, the Scribe shall record information from all incident
message forms with reference to time, message and action taken. Responsibilities include:
Maintaining and periodically distributing a situation report.
Ensuring that all messages are appropriately routed.
Ensuring that the incident communications and messages are established.
The ERT Logistical Resource Coordinator is responsible for coordinating providing facilities,
services, and materials for the incident response and provides all incident support needs such as:
Facilities
Transportation
Communications
Supplies
Equipment Maintenance
Provides logistical input to the ERT Commander in preparing the Emergency Response
Plan.
Identify anticipated and known logistical service and support requirements impacting
incident.
Request additional logistical resources as needed.
Health, Safety and Environment Manager ( HSEM ) role is to develop and recommend measures
to the ERMT and / or FERT for assuring personnel health and safety and to assess and/or
anticipate hazardous and unsafe situations. Health, Safety and Environment Manager ( HSEM )
also develops the Site Safety Plan, reviews the Emergency Response Plan for safety implications,
and provides timely, complete, specific, and accurate assessment of hazards and required
controls. His duties include but are not limited to:
Participate in planning and strategy and meetings providing HSE input as necessary.
Periodic assessment and identification of hazardous situations associated with the
incident and prevent accidents.
Assign assistants qualified to evaluate special hazards.
Review the Emergency Response Plan for safety implications and prepare specific safety
message or plan based on hazards and problems.
Exercise emergency authority to stop and prevent unsafe actions.
Initiate preliminary investigation of accidents that have occurred within the incident area.
Ensure safety messages and briefings are made as needed.
Conduct risk assessments on activities associated with response to incident.
Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
The Emergency Response Center will serve as the nucleus for response to an emergency
situation. As such it is important that it contain the necessary resources, equipment, supplies,
personnel, etc. The following is a list of basics that should be used as a minimum guideline:
The Field Emergency Response Team Commander ( FERTC ) is responsible for all aspects of
the response, including developing incident objectives and managing all incident operations.
The FERT Commander is faced with many responsibilities when he / she arrives on scene. Unless
specifically assigned to another member of the ERT, these responsibilities remain with the FERT
Commander. Some of the more complex responsibilities include:
Establish immediate priorities especially the safety of responders, other emergency
workers, bystanders, and people involved in the emergency.
Stabilize the incident by ensuring safety of life and managing all resources efficiently and
cost effectively.
Determine incident objectives and coordinate strategy with ERT Commander to achieve
the objectives.
Establish and monitor incident organization in accordance with this emergency response
plan to achieve objectives.
Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
4.4.2 Deputy Field Emergency Response Team Commander ( DFERTC ) – U Myint Kywe Oo / U
Myo Myint Lay
In addition to being prepared to assume the duties of the FERT Commander, the following is a list
of responsibilities that the Deputy Field ERT ( DFERTC ) Commander should perform or assign
to appropriate members of the Command as directed by the FERT Commander:
4.4.3 Field HSE Officer ( FHSEO ) – Dr. Tin Ko Lwin / U Ye Win Htut
The Field HSE Officer ( FHSEO ) role is to develop and recommend measures to the ERT and /
or FERT for assuring personnel health and safety and to assess and/or anticipate hazardous and
unsafe situations. The Field HSE Officer ( FHSEO ) also develops the Emergency Response
Plan and provides timely, complete, specific, and accurate assessment of hazards and required
controls. His duties include but are not limited to:
Participate in planning and strategy and meetings providing HSE input as necessary.
Initiate preliminary investigation of accidents that have occurred within the incident area
Ensure safety messages and briefings are made as needed.
Conduct risk assessments on activities associated with response to incident.
Conduct safety meetings and toolbox talks using relevant topics to activities associated
with the incident.
5. ATTACHMENT
M&A Emergency Response Team shall utilize the following attachments as reference. The M&A Incident
report shall be filled out as necessary after any accident, incident, near-miss or emergency. ERP Team and
emergency service contact details will be periodically reviewedand updated and changes will be recorded
with the revised version of this document and redistributed to all head of departments. ERP procedures will
be posted in visible areas of every department and site locations.
Instruction / vrf:nÏefcsuf
01. This form should be completed as much as possible and sent to the HSE and / or
AdministrationDepartment within twenty-four (24) hours of the occurrence.
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02. The supervisor or other authorized personnel should complete the form if the injured person is unable to
do so.
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03. The completed form must have all the required signatures.
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Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
DETAILS OF CASE
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Time of incident: Was a third party involved? Yes No
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Precise location: Were there any pictures taken of the Yes No
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Was there anyone injured? Yes No
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Treatment provided:
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None First Aid Doctor Hospital Other (specify) …………………………………
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Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
EMPLOYEE / (0efxrf:)
Describe the incident as detailed as possible (Use additional sheets if necessary and staple at the back of this form ).
Notify supervisor and provide any pictures and / or evidence recorded during incident:
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WITNESS / (todoufao)
Witness statement
Witness Name Job title(\mxl:) Company(ukrE
í )D attached
(oufao>trnf) (oufaoxGufcsufy:l wGJyg\Srd )ë
Describe the incident as detailed as possible ( Attach additional sheets if necessary and staple at the back of this form ).
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Name of witness: Signature:Date:
(oufaotrnf) (vufrSwf) (aehp)GJ
Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
Describe the incident as detailed as possible ( Attach additional sheets if necessary and staple at the back of this form ).
SUPERVISOR / (juD:juyfol)
Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
Describe the incident as detailed as possible (Use additional sheets if necessary and staple at the back of this form ).
Provide any pictures and / or evidence recorded during incident:
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Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
Emergency Response Center M&AS Head Office Tel: ( 95-1 ) 230 7722 / 230
Vantage Tower,623 Pyay Road, 7721~9
University P.O., Kamaryut
Township, Yangon, Myanmar
Emergency Response Team U Myo Tin ( GXM ) Mob: ( 95-9 ) 508 2428
Commander (ERTC) E-mail:
[email protected]
Deputy Emergency Response U Soe Khine ( GMS ) Mob: ( 95-9 ) 43200699
Team Commander (DERTC)
Emergency Response Team Scribe U Zaw Min Soe ( ADM ) Mob: ( 95-9 ) 507 6054
( ERTS ) Daw Sandar ( ADO ) Mob: ( 95-9 ) 515 6483
Emergency Response Team HSE U Nay Myo Aung ( HSEM ) Mob: ( 95-9 ) 4318 2225
Manager
Field Emergency Response Team U Zaw Min Soe ( ADM ) Mob: ( 95-9 ) 507 6054
Commander (FERTC)
Deputy Field Emergency Response U Myint Kywe Oo Mob: ( 95-9 )862 4503
Team Commander ( DFERTC) U Myo Myint Lay Mob: ( 95-9 ) 862 4487
Field HSE Coordinator ( FHSEC ) Dr. Tin Ko Lwin Mob:( 95-9 ) 517 9842
U Ye Win Htut Mob:( 95-9 ) 975 489271
Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
POLICE
Hlaing Police Station No. 218, Yangon – Insein Road, Tel: (95-1)519531, 519 532,(95-
Hlaing Township, Yangon. 9) 730 88550
FIRE STATION
Hlaing Fire Station Bata Bus Stop, Ward ( 12), Tel: (95-1) 519 578
Hlaing Township, Yangon –
Insein Road, Hlaing Township,
Yangon.
HOSPITAL
Thukhagabar Hospital 615(E), Marlar Street, Pyay Rd, Tel: (95-1) 504 545, 526 329, 500
Kamayut Township, Yangon. 100
Green Cross Hospital 101, Lan Thit Street, Lanmadaw Tel: (95-1) 286863 / 286864
Township, Yangon.
New Yangon General Hospital Bogyoke Aung San Road and Tel: (95-1) 283022 / 283455
Pyay Road Junction, Yangon.
Thukhagabar Hospital Green Cross Hospital Hlaing Fire Station HlaingPolice Station
2km 5km 5 km 5 km
5 minutes 25 minutes 13 minutes 13 minutes
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Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
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Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
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Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
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Issue Date:
02 February 2016
M&A-HSE-PO-002
Myint& Associates Co., Ltd. Effective Date:
Issue: 3.0
09 February 2016
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256 123
M&AOSB will put in place appropriate management of spills to minimize any risk to the
environment from pollution. M&AOSB has developed this plan to formalize the
processes required to ensure that there are adequate resources available and
procedures in place to ensure that all spills are cleaned up immediately and reported
promptly.
In the event of an oil release, the staff of M&AOSB shall carry out the procedures
outlined herein.
M&AOSB Staff will respond to any emergency situation in accordance with their
knowledge and skills.
Staff shall insure that M&AOSB Supervision is notified immediately, and may be
required to assist with follow up response actions as instructed by M&AOSB
Supervision/ HSE Team/ Management.
M&AOSB personnel are responsible for reporting all spills to the M&AOSB Supervisor/
Client Supervisor/ HSE Team immediately.
ERC - Emergency Response Committee (Team). Includes Chief Fire Wardens, Fire
Wardens and First Aid Officers
Incident - An unplanned event that has or could have caused personal injury or damage
to property, equipment, the environment or a loss of business
Worker - Employees of M&AOSB
M&AOSB will put in place appropriate management of spills to minimize any risk to the
environment from pollution. M&AOSB has developed this plan to formalize the
processes required to ensure that there are adequate resources available and
procedures in place to ensure that all spills are cleaned up immediately and reported
promptly.
A small spill is considered to be a spill of 5 litres or less, providing the product is not
concentrated. For concentrated products of any quantity, the spill must be treated as a
large spill. The following steps will be taken in the event of a small spill:
Assess safety - Make sure that people are kept clear, and that you have the right
training and equipment to deal with the spill.
Stop the source - Providing it is safe to do so, stop the spill at its source. This
may involve righting an overturned container or sealing holes or cracks in
containers.
Contain and clean up the spill - The spill should be mopped up immediately
Record the spill - Record when, what, how and where the spill occurred, clean up
measures undertaken and the names of any witnesses. Also make note of what
changes can be made when handling, transporting or storing chemicals to
ensure a similar incident does not happen again.
Assess safety - Make sure that people are kept clear, and that you have the right
training and equipment to deal with the spill.
Consult the Safety Data Sheet (SDS) - The SDS will have instructions on how to
deal with specific spills.
Put on protective clothing - If necessary, put on gloves and goggles, a mask and
an apron.
Stop the source - Providing it is safe to do so, stop the spill at its source. This
may involve righting an overturned container or sealing holes or cracks in
containers.
Contain and control the flow - The spill should be prevented from filtrating into the
ground or entering the storm water system. The outer edge of the spill should be
dammed with rags, blankets, sand, sands bags, mops and/or absorbent booms.
Clean up the spill - Promptly cover the spill using absorbent materials such as
the correct absorbent granules for the product (note that some strong acids will
react with some types of granules and sawdust), sand and rags, being mindful
not to splash the spill. Using a dustpan or spade, the absorbent granules or sand
must then be scooped up and placed into a container.
Record the incident - Record what, how and where the spill occurred and the
names of any witnesses. Also make note of what changes can be made when
handling, transporting or storing chemicals to ensure a similar incident does not
happen again.
In an emergency situation the ERC must be notified (i.e. Chief Fire Warden).
Refer to relative emergency response plan.
All uncontrolled spills on a site, requires an Incident Report to be generated. For all
spills occurring outside of an M&AOSB facility, regardless of volume, requires an
incident report to be generated. The report must be completed within 24 hours of the
incident. Clean-up of the spill must not occur until the BU Manager /or HSEQ Advisor
are notified and an appropriate response initiated.
A basic general purpose spill kit must contain at least three components. Personal
protective equipment (PPE) must be supplied to enable employees to mop up spillage
safely. The extent of the PPE must be suitable for the spillages likely to be encountered.
Small spill kits should contain safety gloves, while larger kits for dealing with spillages of
solvents.