AV Installation Bulletin NOV/DEC 2022

Table of Contents
2022 AV Installation Rollout Budget: Estimated at $75,000 + 8,000 .............................................................................2
Rooms Updates: NOV/DEC 2022 .................................................................................................................................3
Equipment Update – NOV/DEC 2022 ..........................................................................................................................5
List of Ongoing Installation Projects: as of NOV/DEC 2022 ...........................................................................................6
2022 Installation Complete: Ready for Commissioning .............................................................................................. 11
2022 Commissioning Complete:................................................................................................................................ 11
AV Procurement Update: ......................................................................................................................................... 12
Extron GVE Update: ................................................................................................................................................. 12
Training ................................................................................................................................................................... 12
Contact Personnel from Other Departments: ............................................................................................................ 13

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2022 AV Installation Rollout Budget: Estimated at $75,000 + 8,000
Information gathered at the Rollout Meeting on May 12,2022.

AV Upgrade: Rough Estimates

Theatre
➢ Complete System Re-Design: +$75,000
➢ Temporary Solution Using Existing System: +/- $25,000
o New Control System, Speakers and conduit, Programming, Projector, Contractors
➢ Cost-Effective Solution: $15,000
o Replace Projector only: New Proj Flange, Pair of Speakers and Conduit, and Update Drivers

Lab & Classroom

➢ Complete System Re-Design
Single Projector $17,000 - 25,000
Dual Projector $25,000 – 27,000

[1]. Equipment paid in FY21-22 / Infrastructure for FY22-23:

• NE01-338: 2021 DTP TouchPanel Computer LAB – New Install Req #1510922
• SW01-2055: 2021 DTP TouchPanel Classroom - New Install Req #1514089
• SW09-206: Relocate projector, screen, and cabling. - New Install Req #15100928
• NW03-104: 2021 DTP TouchPanel Classroom - New Install Req #1528091
• SE12-311: 2021 DTP TouchPanel Computer LAB - New Install Req # (No Need)
o 5x Infrastructure = $25,000-30,000

[2]. POSSIBLY Equipment Order and Infrastructure for FY23-24:

• NE01-284/285: Combinable Classroom
• NE12-201: DTP TouchPanel Classroom (Design identical to NE12-202).
• SE12-322: Computer LAB
• NE01-327: Computer LAB
• SW01-2060: Computer LAB
• SW01-1045: Computer LAB
• NE01-347: Computer LAB

• AV Upgrade Estimates:
o 5x Computer LAB Equipment = $39,000-45,000
o 5x Computer LAB Infrastructure = $15,000-20,000
o 1x Combinable Classroom = $27,000

FY 2021-2022 $75,000 Projection:

• 15x New Standard Small Laser Projector: $45,000 at $3,000/ea
• Infrastructure for all [1] rooms: $30,000

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Rooms Updates: NOV/DEC 2022

SW05 – Theatres
AUGUST 2022

John and I will work on a possible interim solution for these theatres and design a more permanent solution to send to
Janice for a Business Case. We will keep you posted.

1. There is no replacement projector that could simulate the drivers of the current one installed.
2. We will have to replace it with our two only Panasonic PT-MZ570 spares, one is with Behzad for RMA.
a. End-User will need to use Remote Controller to turn projector(s) ON/OFF
b. We will schedule a nightly shutdown to preserve projectors’ lifespan.
3. The goal is to create a business case and get funds for a new system design with Extron replacing the old Creston
system

NOVEMBER 2022

4. Currently, we only have one PTMZ570 projector.

5. The second PTMZ570 is broken and came from SE01-109:
a. This second projector was sitting at the AV Office waiting for RMA since Sept 2022 right after J&B
removed it from SE01-109.
b. Behzad sent it to RMA on Oct 25, 2022.
i. @Behzad Any news from Panasonic? Could you follow-up? Many thanks!
6. Facilities needs to install two CMA110 projector flanges to accommodate the Panasonics’ extra weight.
a. Project Services is currently taking over 8 months to assign a FCD Project Coordinator/Manager for any
new infrastructure work.
b. I talked to Joe Cosh (Project Services Director) and there is no way to expedite this because they are
understaffed. SE12/SW03/HSC/DTC Tech Collider and other projects are taking a big part of Project
Services’ manpower.
c. As for the in-house Facilities team, from what I have heard: they decide their own battles as they see fit.
i. I will meet with Janice and see if she can do anything to help get Facilities onboard.
7. Joe and Benson are fully booked until the second week of January.
a. In December, they will be working through their flex days to accommodate the high demand of
installations.

DECEMBER – 2022

8. Meeting scheduled with Brian Hosier

9. SW05 First Test scheduled for Dec 8, 2022
10. Separate e-mail (subject: SW05 Theatres Upgrade) sent to LTC-AVS + Brian Hosier.

SE16 - Summit Centre

1x Shure Wireless Mic to be connected to the existing MPA Amp connected to the built-in ceiling speakers for small
conferences and events.

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AV Workshop
Janice Baldry and Space Planning would like to install extra shelves in the AV Workshop to help mitigate our current lack
of storage. She requested that AV organize the workshop test bench/table and remove the equipment and boxes all
around, so logistics can move it to SE30. Further organization of the AV Workshop will be necessary in the foreseeable
future in order to clear the space for these new shelves. We think this may be a good conversation for you to be
involved, it would also be great to have Behzad as he also uses that space.

1. Benson and Pablo cleaned and sorted everything we use for AV installations, and labelled with green tape “NO
USE” what we don’t need or have never used.
a. I quickly showed them to Behzad yesterday (Nov 22nd ).
b. There are lots of VGA, Cat5, DVI cables, OHP roll holders, and things that haven’t been used since the
last ice age (lol) that we can certainly recycle.
c. Feel free to dispose everything labelled NO USE, please keep the crates and bins.

2. As you may have heard, there are lots of power extension cords and power bars available for grabs on the big
test bench table.
a. Feel free to take as many as you’d like. The left overs will be disposed.
b. Glen and Behzad, got a box for circulation.
c. AV Techs, have a look if you’d like to get some for events and leave them at staging, other storages
across BBY, and/or satellite campuses.
d. Let me know once you are done and I will recycle the rest.

3. This week we’ll do a logistics request to remove the big bench/table.

a. That will free up some space for receiving equipment.

4. Benson is currently sorting the projector cages. The excess will go to SW03 storage with the others. Keep in mind
they are still usable and valuable to us.
a. Once Benson is done, the right hand small test bench with peg board will be removed so we can move
the black giant rolling tools box there.

5. Janice is aware we have a preferred design. I am working with her in other projects and will schedule a site
visitation to go over the scope of work once the AV workshop is ready.
a. Thanks to Joe, Benson, Behzad, Hugh, Kelly, John for attending the last walk through and brainstorming
great ideas for our limited space.

6. Kelly scheduled a big clean up for Dec 6 to clear out the old stock in preparation for the new shelving.
a. Thanks to everyone involved in this!

CARI -2018B
• There is a strange problem occurring currently with the AV Processor in CARI-2018B, in drop F-213. The
processor appears to be set correctly, and the network port appears to be active, however the device does NOT
register in Periscope. Additionally, the device cannot be connected to via a web browser, using either IP or
hostname.
• TechHelp Ticket 1 #664353 created by Pablo in 2021.
• TechHelp Ticket 2 #698035 created by Joe 2022.

CARI -2018 A,B

• These rooms are also unreachable via the web browser; however, these devices can be reached wirelessly via
our proprietary software, but we still cannot reach CARI-2018B.

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Town Square AB
Update: June 28, 2022 – Joe, Pablo, Benson
Currently waiting on Brian Hosier’s response. Please check previous Bulletins for complete update.

Equipment Update – NOV/DEC 2022

We ordered two small laser projectors for testing:

1. Panasonic PT-VMZ50U: $3,500.00

a. Weight: 15.2lbs
b. Lumens: 5,000
c. Fit in the cage with small adjustment
d. Slower switching inputs when using EBP108/MLC
e. Faster ON/OFF than EB-LB530U

2. Epson EB-L530U: $2,600.00

a. Weight: 18.1lbs
b. Lumens: 5,200
c. Fit in the cage but needs adjustments
d. Faster switching inputs when using EBP108/MLC
e. ON/OFF Feedback is slower than PT-VMZ50U

More updates and details to come. Overall, it’s best to have a slower ON/OFF and faster input switching than otherwise.
EB-LB530U is so far the preferred option.

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List of Ongoing Installation Projects: as of NOV/DEC 2022
❖ Current Projects: 59 | Total Ongoing Projects: 95+/-

NW06
114/116 (Equipment Relocation): Installation Scheduled

School of Energy Project 1

3500 (Digital Signage Identical to SW03-3700): Phase 1 – Waiting on Facilities

3075 (Classroom Upgrade): Phase 1 – DONE

3575 (Classroom Upgrade): Phase 1 – DONE

2750 (Classroom Upgrade): Phase 1 – DONE

3620 (Classroom Upgrade): Phase 1 – Waiting on Facilities

3790 (Classroom Upgrade with additional displays and equipment): Phase 1 – DONE

HSC Project – BNS Expansion

412 (NW04 Type LAB): Work In Progress

413 (NW04 Type LAB): Work In Progress

416B (NW04 Type LAB): Work In Progress

416C (NW04 Type LAB): Work In Progress

NW03
104 (Classroom Upgrade): Phase 2: Waiting on Facilities

107A (Projector Screen install): Waiting on Facilities

111 (Audio System Upgrade): Work in Progress

TownSquare A, B
Repair Scheduled for June 28, 2022: Waiting on Brian Hosier

SW03
Lobby (Student Booths): Waiting on Janice Baldry (Parts)

4710 (Classroom Upgrade to 2021 TouchPanel DTP Classroom): Waiting on Janice Baldry

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4720 (Classroom Upgrade to 2021 TouchPanel DTP Classroom): Waiting on Janice Baldry

3750 (Classroom Full Upgrade to Extron System): Waiting for Funds

SW05
1840 and 1850 (Theatre Upgrade): Planning in Progress

SE01
140C (SOCE Boardroom): Waiting on Douglas Woodley

SE06 – Space Planning Project

102 (LAB Upgrade): Phase 2 – Installation Scheduled

103 (LAB Upgrade): Phase 2 - Installation Scheduled

104 (LAB Upgrade): Phase 2 - Installation Scheduled

105 (CISA Computer LAB): Phase 2- Installation Scheduled

106 (LAB Upgrade): Phase 2- Installation Scheduled

107 (LAB Upgrade): Phase 2 - Installation Scheduled

DTC
635 (Single Projector Room): Installation Scheduled

362 (Single Projector Room): Waiting on WR and Equipment

Lobby (Media Wall): Work in Progress

270B (DTC Tech Collider Meeting Room): Work in Progress

GYM (New Lounge 70” TV, Speakers, ShareLink: Waiting for Funds

ATC
R# TBC (Classroom Upgrade to Extron System): Waiting for funds

311 (Standard Dual Projector Room): Waiting for funds

343 (Classroom Upgrade to Extron System): Phase 2: Waiting for funds

➢ Next Steps: New Install Req for Dual Projector Room

NE12
201 (Classroom Upgrade to Extron System or IR): FY23-24
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NE01
338 (Classroom Full Upgrade to Extron System): Waiting on Facilities

284/285 (Combinable Classroom under AV Rollout): Waiting for Funds

327 (DTP LAB under AV Rollout): FY23-24

SE01 – School of Construction Project - Phase 2

114 (Standard SoC DTP Lab): Waiting on Facilities

116 (Standard SoC DTP Lab): Waiting on Facilities

117 (Standard SoC DTP Classroom): Waiting on Facilities

141 (Standard SoC DTP Lab): Waiting on Facilities

145 (Standard SoC DTP Classroom): Waiting on Facilities

218 (Standard SoC DTP Classroom): Waiting on Facilities

219 (Standard SoC DTP Classroom): Waiting on Facilities

220 (Standard SoC DTP Classroom): Waiting on Facilities

SE01 – School of Construction - Phase 3

119 FY2023

142 FY2023

143 FY2023

144 FY2023

146 FY2023

147 FY2023

148 FY2023

210 FY2023

221 FY2023

222 FY2023

223 FY2023

118a FY2023

118b FY2023

201a FY2023

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202 FY2023

SE12
322 (Computer LAB under AV Rollout): Installation Scheduled

311 (Computer LAB under AV Rollout): DONE

203C (AV Installers Office/Test Area): Work in Progress

BMC
138 (Single Projector Room): Work in Progress

150 (Single Projector Room): Work in Progress

SW09
106 (TV on wall for trades class): Waiting on Equipment Arrival

206 (AV System Relocation): Waiting on Facilities

SW01
1045 (IR Classroom under AV Rollout): Phase 1 - DONE

2055 (DTP Classroom Upgrade under AV Rollout): Waiting on Facilities

2057, 2060 (TBD and TBC)

CARI
2000 (Curved Screens for CARI Digital Media Wow): Work in Progress

NE20
105 (Classroom Upgrade to Extron System and Interactive ShortThrow Projector): Waiting on Equipment Arrival
System will be similar to NE20-111 and 221.

SE16
171 Activity Room (Hybrid Fitness Classes): Work in Progress

185 Spinning Room (Hybrid Fitness Classes): Work in Progress

186 Mind & Body (Hybrid Fitness Classes): Work in Progress

Lobby (Digital Signage): Waiting on Behzad

Lobby (Digital Signage): Waiting on Behzad

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SE14
207 (Meeting Room System): Waiting on Facilities

SE40
111 (Meeting Room): FY2023

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2022 Installation Complete: Ready for Commissioning
SE06: 233 – Pending commission spreadsheet

ATC: 152, 212, 221, 282,

SE01: 102, 103, 104, 106

SW01: 2540, 2560, 1045

SE12: 311,

2022 Commissioning Complete:

Royal Oak SE40-120

SW03: 3700

SW05: 2825, 2895

DTC: 470, 472, 288

ATC:266

NE24: 101, 102, 103, 104, 105

NE25: 104, 105

NE10: 107, 114, 115

ATC: 321, 342, 231, 322, 324, 266

NE16: 130

NE18: 104

SW01: 1045, 1075, 1090, 1455, 3585, 2302

NE20: 111, 221,

BMC: 142a, 232, 245, 255, 260, 238, 110, 142B

SE01: 210, 221, 222, 223, 201A, 230, 148, 142, 143, 147, 144,

SW09: 206 Phase 1, 177, 121, 122

SW03: 3790, 3675

SW05: 2875,

NW01: 147

CARI: 2026

SW01: 1050, 1080, 3080

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AV Procurement Update:
Brian Hosier will submit the procurement on this Fall. He expects to receive an answer by April 2023.

Background: BH is leading the nRFP for all AV equipment, requirements for standard small laser projector for circulation
and smaller classrooms.

Extron GVE Update:

• DTC Campus Services have begun working implementing GVE for DTC rooms with IPCP Pro 250
o Walked through using Toolbelt
o Walked through editing GCP programs following the GVE guideline documents
• John has reached out to various High Ed. Organisations who had existing GVE experience (Douglas College, VCC,
Langara College)
o Would anyone from AV Services with Extron Control Specialist/Professional (i.e. can actually update GCP
programmes, want to visit these organisations to see how GVE is used and implemented and research
their lessons learnt before we undertake this at BCIT?
• Extron and AVI-SPL should now have access to GVE server to add devices for the HSC Building.

Training
Fall Protection Training: Thanks to all attendees for participating: Joe, Benson, Colin, Hugh, Lane, Robert, John, Pablo

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Contact Personnel from Other Departments:

HSE – Health Safe Environment Group

• Yolanda Su –HSE Coordinator

Purchasing
• Cheu Oui – AV Buyer in Purchasing
• Calvin Tam – Backup AV Buyer in Purchasing

IT Network Team (Drops Assignment/Configuration/Activation)

• No named person, just direct tickets to IT Network Team for VLAN assignments or patching in to switch.

IT Physical Infrastructure Team (Drops New Installation/Replacement/Relocation)

• @Gurdial Singh and @Colin Schmutter

IT Desktop
• Gilbert Ma

IT Apple TVs, Ipads, Ipods, etc.

• Luke Cater
• Gavin Yuan

BCIT Keys and Lock Box

• Sheila Mann – Security Coordinator

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