Omsim
Omsim
Omsim
MODULE 7
WORKING WITH TABLES
Objectives
By the end of this module, the learner should be able to:
1. Insert, draw and modify a table using the different options.
2. Convert text to table and vice versa
3. Use the excel spreadsheet and formulas.
Creating Table
Tabular presentation is another essential tool that must be learned.
Data that are presented in tables are more organized and are convenient
to use in statistical reports, scientific researches, inventory systems and
many more.
Customizing Table
By default, while the Table is currently selected, the Table Tools
appears and displays the Design tab and Layout tab for customization.
To use these options, follow the procedures:
Step 1. Click the Table Style button to display all the available
styles. Whenever the mouse cursor hovers over any of the
styles, the selected table automatically reflects the design
as the preview of the actual effect.
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Step 2. Click any of the built – in styles. The selected style will be
automatically applied to the table.
To select a table:
Step 1. Whenever a cursor hovers over a table, a cross icon called
Move Handle appears at the top left corner of the table.
Click the Move Handle to select the entire Table, or,
Step 2. Click the topmost cell, hold down the Left button and drag
over the last row. The entire table will be highlighted.
To select a column:
Step 1. Hover mouse pointer over the edge of the topmost cell
where the cursor transforms into a small black arrow
pointing downward.
Selected Column
Step 2. Click the Left button to select and highlight the entire
column or,
Step 3. Hold down the Left button and drag the cursor to highlight
the desired number of columns to select.
To select a row:
Step 1. Position the mouse pointer near the outer edge of the
leftmost cell of the row to be selected. The cursor
transforms into a small black arrow leaning to the right.
Step 2. Click the Left button to select and highlight the entire row
or hold down the Left button and drag the cursor to
highlight the desired number of rows to be selected.
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Selected Row
To select a cell:
Step 1. Point the mouse cursor over the left border of the target
cell. The cursor will transform into a small black arrow
leaning to right.
Step 2. Click to highlight the cell or hold down the left button and
drag over the cells to be selected.
Selected Cell
Moving Table
A table can be moved from one section to another within a word
document or to another document.
Apply the following procedure to move a table:
Step 1. Click Move Handle. The entire table will be selected.
Step 2. Click Cut button in the Clipboard group of Home tab or
just press Ctrl + X keys to cut the table.
Step 3. Click the location where the table will be moved.
Step 4. Click Paste button or press Ctrl + V to paste the table to
the new location.
Resizing Table
A TABLE in MSWORD are resizable. It can be increased or
decreased in size according to the need. Looking on the table sample,
there is a small white box in the bottom right corner called Resize Handle
which is used in resizing tables.
To resize the table by the use of the handle, the procedure is:
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Step 3. Drag the mouse cursor by 1.5 inches towards the center.
The table width is reduced.
Step 4. Drag the mouse cursor 3 inches downward. The table
height will be increased and will look similar below.
Splitting Table
A TABLE can be split into two or more tables. Splitting can be done
while there are two or more rows in a table. The procedure is:
Step 1. Click the Insertion Point anywhere in the row that will
become the first row of the second table to be created.
Step 2. From the Layout tab of the Table Tools, click the Split
Table button. The table will be divided into two tables.
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Split table
Adding Columns
4 x 4 Table – Column
Inserted Columns
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Adding Rows
To add a row or several rows, follow the procedure below:
Step 1. Click a Row where to add one or more rows. In the
example below, the row 2 is selected.
Adding Cells
Step 1. Click a Cell where to add one or more cells. In the example
below, the cursor is in cell 6.
Merging Cells
Two or more cells can be merged to create larger cell. Usually, titles
or headers used more than one cell. Merging cells can be done either
by rows or columns.
Highlighted Cell
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Splitting Cell
There are instances that a cell should be divided into two or multiple
sub – cells. Division can be done either by row or column or both. Below
are the simple steps to follow:
Step 1. Click the cell to be divided.
Step 2. From the Layout tab, click the Split Cells button to display
the dialog box.
Addressing Cell
Each cell in a table has its own unique name called Cell Address.
Each column is represented by a letter where A is the first column, B for
the second column and so on and each row is represented by a number
such as Row 1, Row 2 and so on. See the illustration below:
Cell Address
Reference Description
Single cell A1 or D4
Range of cells A1:A4 or C1:C3
Series of cells B2, C3, A2, D4
All cells in column above the current cell ABOVE
All cells in column under the current cell BELOW
All cells to the left of the current cell LEFT
All cells to the right of the current cell RIGHT
Formula button
Resizing Cells
Modifying Cell size vertically and horizontally with precision is
possible in MSWORD through the use of the Cell Size group in the
Layout tab. Just follow the procedures:
Step 1. Insert 4 x 4 table and then input cell address of each cell.
The table should look similar to the example below.
Cells to be resized
Step 3. Select Layout tab from the Table Tools to display tools or
commands available.
Step 4. From the Cell Size group, click Autofit button to display
Pull Down menu that contains resize options.
Step 5. Click Autofit content. Selected option will be applied to the
selected cells as show below.
Column B – 0.5”
Column C – 0.6”
Column D – 0.8”
The table should be similar to the image below:
Step 11. Click Distribute Columns button, the widths will be equally
resized as shown above.
Step 7. Click Cell B3 and then click Align Bottom Center button.
Step 8. Click Cell C3 and then click Align Bottom Right button.
The result should look similar to the sample below.
Step 2. Select C1, C2 and C3 and then click Text Direction button
to set to downward direction. The result should look similar
to the above image.
To add Borders:
Step 1. Use the table above.
Border Options
Step 2. On the Home tab, click the Border button. The pull down
menu will display border options list.
Step 3. Add or remove borders by clicking any of the options.
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Border shading
Shading tab
Step 3. Click Yellow from the color palette of the drop down menu.
Step 4. Check Preview section to see the expected effect.
Step 5. Apply to Cell.
Step 6. Click OK button. The expected result is: