TITP Guidelines NSDC Mar 2023

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GUIDELINES

For

For Japan’s
Technical Intern Training Program (TITP)

By

NATIONAL SKILL DEVELOPMENT CORPORATION (NSDC)

Updated on 5th March 2023


Table of Contents
ABBREVIATIONS AND ACRONYMS .............................................................................................................................................................. 3

DISCLAIMER ........................................................................................................................................................................................................... 4

1. BACKGROUND ............................................................................................................................................................................................ 5

2. OBJECTIVES OF THE TITP GUIDELINES .............................................................................................................................................. 6

3. KEY FEATURES OF TITP ............................................................................................................................................................................ 7

4. KEY STAKEHOLDERS ................................................................................................................................................................................. 8

5. TYPES OF TITP .......................................................................................................................................................................................... 11

6. TITP WORKFLOW .................................................................................................................................................................................... 11

7. ROLES AND RESPONSIBILITIES OF SENDING ORGANIZATION ........................................................................................... 12

8. TITP CONTRACT RENEWAL, FEES AND INCENTIVES ................................................................................................................ 16

9. MONITORING OF TITP ......................................................................................................................................................................... 17

10. CONSEQUENCES OF NON-COMPLIANCE TO GUIDELINES................................................................................................... 21

ANNEXURE 1: APPROVING STANDARDS FOR SENDING ORGANIZATIONS AS PER THE MOC ........................................ 22

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ABBREVIATIONS AND ACRONYMS
All information contained in these guidelines for the Technical Intern Training Program is in good interest and
faith.

COE Certificate of Eligibility

GoI Government of India

IO Implementing Organization

JITCO Japan International Trainee & Skilled Worker Cooperation Organization

MoC Memorandum of Cooperation

MSDE Ministry of Skill Development and Entrepreneurship

NSDC National Skill Development Corporation

OTIT Organization of Technical Intern Training

RFP Request for Proposal

SO Sending Organization

SVO Supervising Organization

TITP Technical Intern Training Program

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DISCLAIMER
All information contained in these guidelines for the Technical Intern Training Program is in good interest and
The guidelines provide a framework for Sending Organizations that are responsible for training and sending
the Indian youth to Japan for internships. The Sending Organizations are empaneled under this program by

National Skill Development Corporation. The Memorandum of Cooperation on the Technical Intern Training

Program was signed between the Ministry of Skill Development and Entrepreneurship, the Government of India
and the Ministry of Justice, the Ministry of Foreign Affairs, and the Ministry of Health, Labour and Welfare of

Japan, the Government of Japan in October 2017.

Sending Organizations and all other concerned stakeholders shall abide by these guidelines. They shall also

make their independent investigation about any additional information required related to the implementation

of TITP. The guidelines are effective with immediate effect and supersede all previous policies, guidelines, or

any other communication related to TITP.

National Skill Development Corporation solely and exclusively owns all content in this document. It reserves

the right to amend, delete, or add any information mentioned in the guidelines at any stage and at any time
without any liability, obligation, or prior notification to anyone/any entity. The changes (if any) in the guidelines,

as and when done by National Skill Development Corporation will be binding on all Sending Organizations.
The guidelines will be available on www.nsdcindia.org.

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1. BACKGROUND
1.1. ABOUT TECHNICAL INTERN TRAINING PROGRAM (TITP)
Skills and knowledge are the motivating forces for the economic and social development of any country.
As India moves towards becoming a global knowledge-based economy, equipping its workforce with skills

required for today's jobs and those of the future is a strategic concern for India's development outlook.

India is one of the youngest nations in the world, with more than 62% of its population in the working-
age group (15-59 years) and more than 54% of its total population below 25 years of age 1. Given India's
favourable demographic dividend coupled with the aging population in other parts of the world, several

international markets, including Japan, are vying for skilled Indian workers. To reap the demographic

dividend and meet the demand of countries for a skilled workforce, the Government of India (hereafter
referred to as ‘GoI’) is equipping the Indian youth with employable skills and knowledge. To further this

cause and amplify the impetus for making India the world's skill capital, GoI has initiated several measures.

One such noteworthy step is signing of the Memorandum of Cooperation (hereafter referred to as

‘MoC’) on the Technical Intern Training Program (hereafter referred to as ‘TITP’ or ‘Program’)
between the Ministry of Skill Development and Entrepreneurship of India (hereafter referred to as
the ‘MSDE’) and the Ministry of Justice, the Ministry of Foreign Affairs, and the Ministry of Health, Labour

and Welfare of Japan. The MoC was signed on October 17, 2017, to significantly expand the bilateral

cooperation between India and Japan in the field of skill development. The Program aims to transform the

skill ecosystem in India by sending and accepting technical interns from India to Japan, thereby enabling

Indian industries to imbibe the best practices of Japanese industries. National Skill Development

Corporation (hereafter referred to as ‘NSDC’) has been monitoring the Program since 2018.

1.2. TITP COMMENCED IN 1993 IN JAPAN


TITP was commenced in Japan in 1993 to contribute to developing countries by accepting people from

these countries through on-the-job training (internship). The purpose was to promote international
cooperation by transferring skills, techniques, and knowledge developed by technical interns in Japan to

developing regions and contributing to the human resource development that will be the driving force

1
National Policy of Skill Development & Entrepreneurship 2015, Ministry of Skill Development and Entrepreneurship
(https://msde.gov.in/en/reports-documents/policies/national-policy-skill-development-and-entrepreneurship-2015)
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behind the economic development of the said developing regions. More than 30 countries have been
sending interns to Japan through the TITP route. There are 2,76,123 technical interns in Japan as of end of

2021 (Figure 1). The data represents the number of technical interns staying in Japan sent by various
countries. India commenced its operations in 2018 for TITP after the MoC signing in October 2017.

FIGURE 1: Number of Technical Intern Trainees whose Status of Residence was Technical Intern Training,

by Nationality (as of the end of 2021)

Source: Organization for Technical Intern Training (OTIT)

2. OBJECTIVES OF THE TITP GUIDELINES


This document (hereafter referred to as ‘TITP Guidelines’ OR ‘Guidelines’) lays down structures and
processes for seamless implementation and monitoring of TITP. The key objectives of TITP Guidelines are to:

a) detail the roles and responsibilities of Sending Organizations (hereafter referred to as the ‘SO’).

b) establish the monitoring framework for TITP, and mitigate risks by course correction(s), if any, to be

implemented by the SOs.

c) incorporate insights gained through monitoring efforts into recommendations to enhance Indian

stakeholders’ effectiveness, capacities, and systems and promoting learning from experience.

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The Guidelines may undergo modification(s) at any point in time without any prior notification to the SOs or
any other stakeholder. It is the responsibility of the SOs and other concerned stakeholders to keep themselves

abreast of any such modifications in the TITP Guidelines through the NSDC website or by contacting NSDC.

3. KEY FEATURES OF TITP


TITP aims to empower the Indian youth by providing them with career advancement opportunities. Candidates2,

after receiving training in India, are sent to Japan up to five (5) years, and the Program offers various benefits
to them such as:

a) FINANCIA BENEFITS:

o Attractive compensation

o Health insurance during the training in Japan

o Welfare pension after completing the training in Japan

b) OTHER BENEFITS:
o Opportunity to work as Specified Skilled Worker (SSW)3 in Japan after completing three (3) years of

TITP successfully.

o Exposure to Japanese work culture, quality management, and innovation techniques.

o Personality development by interacting with people of various nationalities.

o Increase in the societal status on return to India.

o Increase in work productivity on return to India.


o Probability of exposure to higher-paying jobs on return to India.

c) JOB CATEGORIES:

Candidate can pursue TITP in Japan under specific sectors and job categories. The list of all sectors and the
related job categories are available on https://www.otit.go.jp/files/user/200303-6.pdf. SOs are advised to

stay abreast of the updates in the list of sectors and job categories through the information available on
www.otit.go.jp.

2
The terms ‘candidate’, ‘technical interns’, and ‘interns’ have been used interchangeably.
3
Specified Skilled Worker (SSW) is a new residency status introduced by the Government of Japan in April 2019, with the objective of
addressing severe skilled workers’ shortages by accepting foreign workers with specific expertise and skills in Japan. The Governments of
India and Japan signed a MoC on SSW in January 2021.
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d) RETURN TO INDIA:
After completing the training in Japan, the interns may return to their home country and utilize the skills

acquired in Japan. The interns are also allowed to apply for SSW residency status in Japan, after completing
their TITP tenure and continue their stay in Japan. This is permissible, provided all the regulations of Japan
are followed. Further, the concerned Sending Organization shall keep NSDC informed of any such
developments where the TITP intern gets converted to SSW and provide the necessary supporting

documents to NSDC for that intern, which proves that the intern has got a job under SSW and all the
required formalities as per the rules and regulations of the employers/ concerned authorities are fulfilled.

For any clarifications, please connect with NSDC.

4. KEY STAKEHOLDERS

4.1. STAKEHOLDERS IN INDIA


a) Ministry of Skill Development and Entrepreneurship (MSDE): MSDE is focusing on enhancing the
employability of the youth through skill development, removal of disconnect between demand and
supply of skilled human resources, building the vocational and technical training framework, skill up-

gradation, and building of new skills. MSDE offers strategic guidance related to TITP and facilitates

coordination amongst various stakeholders such as the relevant Ministries of Japan.

(http://msde.gov.in/)
b) National Skill Development Corporation (NSDC): NSDC is a not-for-profit public limited company
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incorporated on July 31, 2008, under section 25 of the Companies Act, 1956 (corresponding to section
8 of the Companies Act, 2013). NSDC aims to create genuine Public-Private Partnerships to catalyze

the skills landscape in India. The GoI, through the MSDE, holds 49% of the share capital of NSDC, while
the private sector has 51% of the share capital. NSDC is monitoring TITP on behalf of the MSDE. A brief
on the roles of NSDC under TITP is given below:
I. Empaneling SOs: NSDC identifies and empanels suitable firms as SOs, which are entrusted with

the responsibility of mobilizing and training desired candidates of India and placing 4 them in
Japan as interns to pursue TITP. The empanelment process includes evaluating proposals of

applicants desirous of becoming SOs, conducting due diligence, and subsequent appointing of

suitable applicants as SOs. Only such organizations, which NSDC empanels are authorized to

send the candidates from India to Japan under TITP.

II. Marketing and Promotional activities: NSDC supports the SOs in engaging with SVOs/IOs for

apprising the stakeholders about India’s value proposition as a Sending Country. NSDC has

conducted several workshops and seminars to provide Indian stakeholders with a deeper insight

into the Program and disseminate the best practices by inviting Japanese knowledge partners.
NSDC shall continue to support SOs through such promotional events.

III. Providing Program advisory services: NSDC coordinates with various Governments and private

stakeholders such as OTIT, Embassy of Japan in India, Embassy of India in Japan, JITCO, and

others to disseminate important information about TITP to Sending Organizations, such as:

i. List of licensed Supervising Organizations approved by OTIT


ii. Updated job sectors list under TITP

iii. Disseminating other important information related to the Program


c) Sending Organization (SO)5: SO is responsible for mobilizing and training the candidates in India and
placing them as technical interns in Japan. SOs in India for TITP, are empaneled by NSDC, and only

such firms are called ‘Sending Organizations’ of India. The list of SOs is available on the NSDC website

(http://nsdcindia.org/). The roles and responsibilities of SOs are given in section 6.

4
‘Placement’ refers to the internship of the Indian candidate(s) in Japan under TITP. The term ‘placement’ and ‘internship’ has been used
interchangeably in the TITP Guidelines.
5
A Sending Organization or SO represents ‘Approved Sending Organization’ in this document.
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4.2. STAKEHOLDERS IN INDIA
a) The Ministry of Justice, the Ministry of Foreign Affairs, and the Ministry of Health, Labour, and
Welfare of Japan (hereafter referred to as ‘the Government of Japan’): The Ministry of Justice6 is

one of the cabinet-level ministries of Japan. It is responsible for the judicial system, correctional services,
household, property, and corporate registrations and serves as the government legal representative.

The Ministry of Foreign Affairs7 is a cabinet-level ministry in Japan responsible for the country's foreign
relations. The Ministry of Health, Labour and Welfare8 is a cabinet-level ministry in Japan containing

sections and bureaus, including health policy bureau, labour standards bureau, human resources

development bureau, children and families bureau, etc.

b) Organization for Technical Intern Training (hereafter referred to as ‘OTIT’): It is a legal entity

approved by the Government of Japan. OTIT aims to promote international cooperation by transferring

skills, technologies, or knowledge of Japanese industries to developing countries through human

resource development while ensuring proper training and protection of technical interns.

(http://www.otit.go.jp/)
c) Supervising Organization (hereafter referred to as ‘SVO’) 9: It is an organization in Japan responsible

for accepting technical interns under its supervision and is required to ensure that the technical intern
training by the employer or the Implementing Organization (explained below) is performed

appropriately. SVO includes organizations such as Chamber of Commerce and Industry, Society of

Commerce, and Industry, Medium and Small Sized Business Association, Agricultural Cooperative,

Fisheries Cooperative, Public Interest Incorporated Association, Public Interest Incorporated

Foundation, and other organizations. OTIT regulates all SVOs in Japan.

d) Implementing Organization (hereafter referred to as ‘IO’): It is a company in Japan that accepts

technical interns and provides technical intern training based on an employment engagement under
the SVOs’ responsibility and supervision.

6
Ministry of Justice of Japan (http://www.moj.go.jp/ENGLISH/preface.html)
7 Ministry of Foreign Affairs of Japan (https://www.mofa.go.jp/about/index.html; https://www.mofa.go.jp/files/000290287.pdf)
8 Ministry of Health, Labour and Welfare of Japan (https://www.mhlw.go.jp/english/;

https://www.mhlw.go.jp/english/org/pamphlet/dl/pamphlet-about_mhlw.pdf)
9
As per the ‘‘Act on Proper Technical Intern Training and Protection of Technical Intern Trainees’ of Japan,
(http://www.mhlw.go.jp/english/policy/employ-labour/human-resources/dl/2-00.pdf) Article 2 (10) (Pg. no. 4), a Supervising
Organization refers to ‘a Japanese non-profit juridical person that engages in the business of supervision of training by obtaining a license
to supervise.’
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5. TYPES OF TITP
The acceptance of a candidate as a technical intern under TITP is of two types:
a) Individual-enterprise-type technical intern training: A system wherein an IO accepts employees of local
overseas companies, joint venture companies, or companies with which it has financial dealings, etc., and

conducts technical intern training of said employees.

b) Supervising-organization-type technical intern training: A system wherein an SVO accepts technical


interns, and the training is conducted by IOs affiliated with it. As per the TITP MoC signed, the candidate's

acceptance as a technical intern from India shall be ‘Supervising-organization-type technical intern

training.’

6. TITP WORKFLOW
Successful TITP implementation is grounded in the effective enforcement of various activities carried out by

SOs, from suitable candidates' enrolment and adequate training in the Japanese language & domain (as

applicable). before sending them to Japan. The TITP workflow is outlined below. SOs shall follow this workflow,
and the detailed roles and responsibilities are given in section 7.

Identification/selection Training of candidates


Enrolment of suitable
of SVO by the SO, in the Japanese
candidates as per the
where candidates shall language and domain
demand in Japan (by
be placed as interns in skills in India (as per
SVO/IO)
Japan SVO/IO requirement)

Submit required
Receiving Certificate of
documents to Japan for Interview/selection of
Eligibility (COE) from
OTIT training plan the trained candidates
Japan for the selected
approval with support by SVO/IO
candidate
of SVO

Training Candidate's return to


Candidate lands in
commencement by India post completion
Japan
SVO and IO in Japan of TITP training

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7. ROLES AND RESPONSIBILITIES OF SENDING ORGANIZATION
The empaneled SO must understand all relevant requirements of the SVO/ IO pertaining to the desired technical
interns before commencing their training in India. The roles and responsibilities of an SO are stated below, but
not limited to:

7.1. ESTABLISHING TITP INTERNSHIP LINKAGES IN JAPAN BEFORE COMMENCING TRAINING


IN INDIA
a) SO shall identify a suitable SVO/IO and secure interns’ internship requirements in Japan before starting
the candidates’ training in India. It is mandatory for the SO to sign an agreement with the SVO with

whom it plans to enter in a relationship for placing its candidates as interns under TITP.

b) SO shall ensure that any agreement or contract signed between itself and the SVO shall not have any

clause that imposes monetary penalties on technical interns or any clause that requires payments/

transfer of money from the candidate or their family in the event of a violation of training contract by

them.
c) SO shall not deal with any SVO whose license is revoked or subjected to administrative penalties by

OTIT. The list of approved SVOs is available on the OTIT website and circulated by NSDC to all SOs
from time to time.

d) It is recommended that the SO has an office and a competent representative in Japan to interact with

the SVOs, IOs, and other stakeholders in Japan to build business relationships seamlessly and manage

any issues involving TITP implementation.

e) It is the responsibility of the SO to get TITP internship linkages from SVO/IO for sending its candidates
as TITP interns.

7.2. MOBILISATION OF SUITABLE CANDIDATES


a) The success of TITP lies in the desirable attributes and motivation of candidates selected to be placed

as technical interns. Therefore, SO must target appropriate candidates for training who understand
the objectives of TITP. Some of the eligibility criteria for candidates who can work as interns under

TITP are given below:

I. The technical intern shall be 18 years of age or above.


II. The technical intern shall be of Indian nationality.

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III. The technical intern shall be a person who intends to engage in the technical intern training,
having understood the purpose of the Program.

IV. The technical intern should plan to engage in work requiring the skills etc. acquired in Japan after
returning to the home country (India).
In addition to the above parameters, SO is advised to go through the link
(https://www.otit.go.jp/files/user/docs/291113-3-Operational%20Guidelines.pdf) for detailed

understanding.
b) The details about the eligible sectors and job categories under TITP are given in the link

(https://www.otit.go.jp/files/user/200303-6.pdf). SO is advised to check the same from time to time.

SO shall also consult the SVO/IO regarding the desired sector and the job category before enrolling

candidates and commencing their training in India to ensure that candidates are imparted training as

per the demand in Japan.

c) As per the MoC signed between India and Japan, SO shall clearly communicate the total fee to be

charged from the candidates, and must declare this information on their website. This is one of the

parameters given by Japan under the ‘Approving Standards of Sending Organization’, shown in
Annexure 1.

d) SO shall disseminate the information concerning the IO, the SVO, salary details, working and living

conditions in Japan to the candidates before their departure to Japan.

7.3. TRAINING IN INDIA


SO shall conduct training of its enrolled candidates addressing the following aspects:

a) Japanese language training up to the level as desired by the SVO/IO. For Care workers, the minimum

level required is N4 as per the guidelines by Japan. For other sectors, SO should consult SVO and train
the candidates accordingly.

b) Japanese lifestyle and etiquettes to impart the required knowledge essential for living in Japan.
c) Requisite domain training, if required

d) Any other relevant aspects, as deemed fit.

7.4. SELECTION OF CANDIDATES BY SVO/IO IN JAPAN


SO shall arrange interviews of the trained candidates with SVO/IO. Further, SO shall not make any false
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promises to candidate on matters concerning salary / stipend / location of internship / travel
reimbursements / holidays etc., without any written confirmation by the SVO/ IO on job details in Japan.

7.5. ARRANGING CERTIFICATE OF ELIGIBILITY (CoE)


Post selection of the candidate by the SVO/IO, SO shall extend support to the concerned Japanese

stakeholders and the candidates in arranging the Certificate of Eligibility (hereafter referred to as
‘COE’) and subsequently the VISA of the candidate. The OTIT website may be referred to for the updated

formats/ forms required to obtain the COE. The number of forms, formats, or requirements may change

from time to time, and thus, the SO should consult its SVO for guidance.

7.6. SUPPORT IN JAPAN DURING INTERNSHIP


SO shall stay abreast of the status of the technical interns during their stay in Japan and resolve any issues

that may arise. SO shall make best efforts to help the intern in settling down and completing the training

in Japan. For this purpose, SO shall undertake the below-mentioned activities (but not limited to):
a) Remain in close coordination with its interns, respond to their health and safety concerns (if any), and
provide proper support. In critical incidents related to interns such as depression, feeling uneasy due

to any circumstance, harassment, or abuse10 by the employer or any other person/entity, SO shall

coordinate with the candidate and the concerned stakeholders involved to resolve the issue on

priority. SO shall notify the concerned intern’s family and NSDC within 48 hours of the incident in case

of any critical matter.

b) Remain in close communication with the SVO/IO to obtain regular feedback on the performance of
its interns and resolve concerns (if any). NSDC shall periodically communicate with the SVOs/ IOs of
the candidate at any point of time to seek the feedback of Indian youth placed as interns under TITP,

and the SO shall facilitate the meetings as and when requested by NSDC.

c) Assist its intern in case of a fatal accident or injury of any kind. In such cases, the SO shall immediately

contact the family member of the intern and resolve the issue in the best possible manner.

d) Take effective measures to prevent the disappearance of its interns pursuing training in Japan. To
minimize such incidents, the SO shall brief all candidates on salary details, working conditions, cultural

10
Abuse or harassment can be of any kind but not limited to physical/sexual/verbal in nature.
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orientation to Japanese lifestyle, and other relevant aspects before their enrolment in the batch and
placement in Japan, so that the candidates’ expectations after arriving in Japan match with the

information conveyed to them during training. SO shall seek from the SVO information relevant for
such briefing and remain in close contact with the interns after placement in Japan for any support
required. If the SO receives notification from an SVO regarding the disappearance of its intern, it shall
notify the same to NSDC and the concerned intern’s family within 48 hours of the incident.

e) Coordinate with the SVO/IO to provide the best possible legal support to the intern (as per the case),
if he/she is charged with any criminal offense while undergoing training in Japan. SO shall also inform

NSDC and the concerned intern’s family within 48 hours of such incident. NSDC shall not be liable for

the intern’s involvement in any such criminal offense(s) or as the case may be.

7.7. COMPLETION OF TITP IN JAPAN AND RETURN TO INDIA


SO shall help in the smooth return of its interns after completion of their training in Japan. Any intern who

returns to India without completing the training in Japan should be brought to the notice of NSDC through
an email/letter to NSDC stating the reasons for return. SO shall inform NSDC within 48 hours of such an

incident. However, suppose an intern gets a job within the SSW residency status in Japan, after completing
his/her TITP. In that case, the intern has the freedom to work under SSW without coming back to India

and continuing his/her stay in Japan. This is permissible, provided all the regulations of Japan are followed.

Further, the concerned Sending Organization shall keep NSDC informed of any such developments where

the TITP intern gets converted to SSW and provide the necessary supporting documents to NSDC for that

intern, which proves that the intern has got a job under SSW and all the required formalities as per the

rules and regulations of the employers/ concerned authorities are fulfilled. For any further clarifications,

NSDC may be contacted.

7.8. EMPLOYMENT SUPPORT TO THE INTERN AFTER RETURN TO INDIA


Upon return of the intern to India after completing TITP in Japan, SO shall provide the necessary support,

such as finding employment opportunities for them to utilize the acquired technical skills etc.,
appropriately.

In addition to the above-mentioned roles, SO is also advised to go through the below-given


documents/links for a more detailed understanding and updates on TITP.
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a) Website of OTIT http://www.otit.go.jp/about_en/,https://www.otit.go.jp/files/user/210316-5.pdf
b) Website of NSDC (https://www.nsdcindia.org/)

c) ‘Act on Proper Technical Intern Training and Protection of Technical Intern Trainees’
(http://www.mhlw.go.jp/english/policy/employ-labour/human-resources/dl/2-00.pdf)
d) ‘Ordinance for enforcement of the Act on Proper Technical Intern Training and Protection of Technical
Intern Trainees’ of Japan (http://www.moj.go.jp/content/001223426.pdf)

e) ‘Operational Guidelines for the Technical Intern Training Program Relating to Specific Occupations
and Operations - Regarding the Standards for the Occupation ‘Care worker’

(https://www.mhlw.go.jp/file/06-Seisakujouhou-12000000-Shakaiengokyoku-

Shakai/0000184414.pdf)

8. TITP CONTRACT RENEWAL, FEES AND INCENTIVES


8.1. TITP CONTRACT RENEWAL
Under TITP, 34 SOs are empaneled as of September 2022. Based on the SO’s performance, its contract for
empanelment (hereafter referred to as ‘Contract’) shall be renewed according to their due date. SO must

give yearly projections in the beginning of the Financial Year (hereinafter referred to as FY). The SO’s
performance shall be evaluated basis number of interns placed in Japan on yearly basis.

8.2. YEARLY LICENSE FEE


All the SOs shall pay Annual License Fee of INR 2,00,000/- (Indian Rupees Two Lakh Only) starting from

1st October 2022. The fee must be paid in the beginning of the Annual cycle.

8.3. PLACEMENT FEE FOR INTERNSHIP LINKAGES ESTABLISHED BY NSDC


It is the responsibility of SO to develop the internship linkages in Japan for their trained candidates and

place them as technical interns. NSDC may also provide the platform to SOs for TITP internship linkages.
If any SO places its candidates through the linkages established by NSDC, it shall pay a one-time, non-

refundable fee per candidate to NSDC. The fee amount shall be decided between NSDC and the SO on a

case-to-case basis.

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8.4. INCENTIVES FOR SO
To encourage SOs, following incentives have been introduced for the SOs:
A. Incentives for the Performance Period (number of candidates sent and reported) between 1st Oct ’22

~ 30th Sep ‘23:


a. 25% of yearly fee for the subsequent year is waived off if the SO sends 30 candidates to Japan.

b. 50% of yearly fee for the subsequent year is waived off if the SO sends 60 candidates to Japan.
c. 75% of yearly fee for the subsequent year is waived off if the SO sends 90 candidates to Japan.

d. 100% of yearly fee for the subsequent year is waived off if the SO sends 120 candidates to Japan.

B. Incentives for the Performance Period (number of candidates sent and reported) between 1st Oct ’21

~ 30th Sep ‘22:

a. If the SO sends minimum 50 candidates in a year, 25% of the Yearly License Fee will be waived off

for the subsequent year.

b. If the SO sends minimum 100 candidates in a year, then 50% of the Yearly License Fee will be
waived off for the subsequent year.

The number of candidates sent must be reported to NSDC, as per the prescribed monitoring formats

within the reporting timelines.

9. MONITORING OF TITP
NSDC shall monitor TITP through appropriate mechanisms as stated below (but not limited to) and deemed fit
by NSDC. Considering the importance of TITP in strengthening bilateral cooperation between India and Japan
towards skill development, SO shall ensure to adhere to the TITP Guidelines failing which, it may invite

disciplinary action by NSDC as deemed fit by NSDC.

9.1. TIMELY AND CORRECT SUBMISSION OF DATA


TITP involves multiple important stakeholders from Japan and India such as MSDE, the Embassy of India

to Japan, and others. SO shall furnish the data related to TITP pertaining to the details of its candidates
being trained, placed in Japan, the SVO/IO involved, the agreement signed with the SVO, candidate’s

employment letter, or any other details as and when requested by NSDC as per the prescribed formats.

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Data should be correct, complete, and should be submitted as per the due submission date.
Delay in providing the data or any other information directly impacts the progress of the Program and

shall be considered as non-compliance to the Guidelines. Further, SO shall inform NSDC (through email/
letter) within 48 hours of the key events such as:
a) Return of the intern to India after or before completing the TITP in Japan.
b) The disappearance of an intern OR his/her involvement in any criminal offense.

c) Any other mishappening with the intern in Japan.


d) Any work-related achievement of the intern in Japan.

e) Any critical changes such as opening or closure of a training center OR change in the office address

in India / Japan Or a change in the management / authorized signatory etc.

9.2. COMPLIANCE TO THE APPROVED STANDARDS OF SO


SO may charge a suitable amount as the fee from the candidates for their training in India and placement

in Japan. However, the total fee should be publicly displayed on the website of the SO. Further, SO shall

adhere at all times to the ‘Approving Standards for SOs as per the MoC’ (As per Annexure 1).

9.3. WITHDRAWAL OF ANY OF THE CONSORTIUM MEMBERS


In the case of any Consortium, the SO gets empaneled basis on the competency of all the Consortium

members. Thus, if any Consortium member of the SO withdraws from the Consortium for any reason

(whether due to its own act or by operation of law) during the TITP Contract validity period, the concerned

SO shall notify NSDC through a formal email/ letter within ten calendar days of such incident. Post

notification, Consortium shall be de-empaneled as SO, and the Contract will stand terminated, however,
the concerned consortium members may re-apply to become SO through the ongoing RFP (if any) process
of NSDC. SO not informing within the stipulated time shall be construed as hiding the information from

NSDC / misleading NSDC. In such cases, the concerned SO shall face suitable disciplinary action.

9.4. TRAINING WITHOUT INTERNSHIP LINKAGES OR PROVIDING MISLEADING INFORMATION


TO CANDIDATES
SO should commence the training in India only after finding the TITP internship linkages for candidates as
explained in its role and responsibilities. Furthermore, SO shall not mislead the candidate at any point in

time, with respect to expected salary emoluments, working candidates, or any other benefits regarding
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the training in Japan. Any dispute between SO and candidate shall be resolved amicably between
themselves in the candidate's best interest. NSDC shall have no liability in incidents of disputes arising

between SO and the candidate related to (but not limited to) fees, placements promised, or any financial
or other matter between them. However, NSDC shall investigate the matter in case it receives a grievance
from a candidate or any other stakeholder. SO shall fully cooperate with NSDC in the investigation and, if
it is found that SO made false promises to candidates, the SO may invite disciplinary action from NSDC as

stated in section 9.

9.5. ABIDING BY THE LAWS OF THE LAND


SO shall not perform any activity inconsistent with India and Japan's laws applicable to TITP.

9.6. SUB-CONTRACTING
SO may subcontract and engage service provider(s) for one or more of the activity required to be

performed under the Contract. However, Second Party shall:

a) Promptly provide the details of all such subcontracts and service providers to NSDC for record
purposes.
b) Remain liable for the performance of all subcontracted activities/obligations.

c) Indemnify NSDC for all damages and costs of any kind incurred by NSDC or any third party and caused

by the acts and omissions of Second Party’s subcontractors.

d) Make all payments to its subcontractors.

9.7. CENTER INSPECTION


NSDC may conduct surprise inspections of SO’s training centers to interact with the trainers, candidates
etc. Observations after such inspection shall be communicated to the SO to improve the Program
implementation (wherever required). SO shall be given 30 calendar days to rectify the problem (as the

case may be).

9.8. OTHER COMPLIANCES


In addition to the above-stated parameters, SO shall ensure to comply with the below-stated points:
a) In the case of any incident/aspect which is not covered or is not a part of the TITP Guidelines but

concerns the implementation of TITP in any manner and at any stage, SO is advised to resolve the
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same in the most appropriate manner keeping NSDC informed, in the best interest of the candidate
and maintaining an amicable bilateral relationship between India and Japan. If appropriate corrective

measures are not taken by the SO to resolve such incidents, NSDC shall investigate the incident and
may take suitable action on the concerned SO, which shall be final and binding on it and all concerned
stakeholders.
b) The responsibility to ensure the authenticity and accuracy of the details submitted by the SO rests

solely with it. At any point in time, if the information is found to be forged or manipulated or
incomplete or hidden or incorrect, the SO is liable to disciplinary action(s) by NSDC. Further, SO shall

furnish the information/documents within the stipulated timeframe as requested by NSDC.

c) SO shall seek the written approval of NSDC before using the logo of NSDC, MSDE, or Skill India.

d) Share any information/document within the stipulated timeframe as requested by NSDC.

e) Unethical, Fraud and Corrupt Practices:

Corrupt practice means behavior on the part of officials of the SO in the public or private sectors by

which they improperly and unlawfully enrich themselves and/or those close to them, or induce others

to do so, by misusing the position in which they are placed, and it includes the offering, giving,
receiving, or soliciting of anything of value to influence the action of any such official in the

procurement process, or in the procurement or execution of the Contract.

Fraudulent practice means a misrepresentation of facts at any stage during the execution of TITP, in

order to influence the process of evaluation or in the procurement or the execution and performance

of the Contract.
SO shall not undertake any activity that may undermine or tarnish India’s image and, at all times shall

uphold the national interest of India. SO shall ensure that it is not involved in any Unethical, Fraud,
and Corrupt practices, including the below points but not limited to, failing which NSDC may
permanently de-empanel the SO or may take any other suitable action as deemed fit by NSDC.

Refer to section 9 to know details about the consequences.

I. Offering any undue favor in cash or kind to any stakeholder in India or Japan to influence the

implementation of TITP.

II. Forging/manipulating any information/document concerning the implementation of TITP.


III. Providing any misleading information to the candidate or other concerned stakeholders in India,

Japan OR the public in general. Misleading information shall include (but not limited to) making

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false promises about job offers in Japan, wages, perks, and benefits, telling the candidate that
internship linkages are with the SO when there is none, and so on.

IV. Harassing or abusing the candidate in any manner, either by itself or other representing members
of the SO.
V. Providing any monetary kickbacks, etc., to SVO regarding the transfer of funds between a SO and
the SVO.

VI. Concluding a second agreement/contract with the SVO separately to the original agreement
(submitted to the OTIT), to conceal deposits or penalties imposed on the interns, or to hide any

kick-back/cash backs from the SVOs, or to hide from NSDC regarding the management fees or

any other fee paid by the SVOs.

10. CONSEQUENCES OF NON-COMPLIANCE TO GUIDELINES


In case of non-compliance to the TITP Guidelines or the Contract or hiding from NSDC any kind of information
that is important to TITP, the SO may face disciplinary action including the following, at the discretion of NSDC:

a) A financial penalty of INR 20,000/- to INR 100,000/- (Indian Rupees Twenty Thousand to One lakh only)

depending on the severity of the situation.

b) De-empanelment from the status of being a SO either temporarily or permanently, depending on the

severity of the case.

c) Blacklisting from participating in TITP or any Japan-related programs managed by NSDC, or any other

programs /schemes (national or international) managed by NSDC. Blacklisting is applicable wherever


mentioned above in the guidelines. NSDC may also provide the information to other government bodies of

concern.

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ANNEXURE 1: APPROVING STANDARDS FOR SENDING ORGANIZATIONS
AS PER THE MOC
SO shall meet all the approved standards given below, as per the MoC signed between India and Japan:
1) To appropriately select and send to Japan only those who are motivated to engage in Technical Intern

Training with the understanding of the objectives of the TITP and to contribute to the economic

development of the Republic of India (hereinafter referred to as “India”) by making use of the achievement
through the Technical Intern Training after returning to India.
2) To clearly specify the calculating criteria of commissions and any other fees to be collected from ‘Technical

Intern Trainees and/or Technical Intern Trainee candidates’ and make the criteria publicly available, and to

explain the details of such commissions and other fees to Technical Intern Trainees and candidates in order
to obtain their understanding sufficiently.

3) To provide the Technical Intern Trainees who returned to India after completing the Technical Intern

Training with necessary support, such as finding occupations for them to appropriately utilize the acquired

technical skills, etc.


4) With respect to the appropriate implementation of the TITP as well as the protection of Technical Intern
Trainees, to respond the requests from the Minister of Justice of Japan, the Minister of Health, Labour and

Welfare of Japan or the OTIT. Such requests include cooperation on follow-up surveys on the Technical

Intern Trainees who returned to India after completing the Technical Intern Training.

5) As for SO and its board members, if they had been sentenced to imprisonment or more severe penalty in

Japan, India or any other country/ies, at least five years have elapsed after the penalty had been completed

or the penalty had been exempted from the execution.

6) To carry out any projects in accordance with the laws and regulations of India.
7) As for SO and its board members, to have never conducted any of the following acts within the preceding

five years:
I. In connection with Technical Intern Training, managing money or other properties of Technical Intern

Trainees and candidates, their relatives or other persons concerned, regardless of any reasons such as

collecting deposits or any other purposes.


II. Concluding any contracts that impose monetary penalties or that expect undue transfer of money or

other properties, for the violation of the contracts in relation to Technical Intern Training.

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III. Human rights infringements against Technical Intern Trainees and candidates such as assaults,
intimidations, and restrictions of freedom.

IV. With regards to the procedures of TITP as well as the immigration program in Japan, to use or provide
forged, altered or false documents, pictures or drawings with the intention of obtaining permissions
fraudulently.
8) In coordinating applications for Technical Intern Training to Japanese SVO, to confirm that Technical Intern

Trainees and candidates, their relatives or other persons concerned have never been involved in the acts
set out in (I) and (II) of (7).

9) Acknowledging the importance of addressing disappearance of Technical Intern Trainees, to cooperate

with Japanese SVO and to make efforts in order to prevent Technical Intern Trainees from disappearing.

10) To have the necessary capacities to appropriately coordinate applications for the Technical Intern Training

to Japanese SVO.

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