ARC483 Project Management & Feasibility Studies

ARC483 Project Management & Feasibility Studies

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Project integration management
Project integration management

Rania El Tahan
Rania El Tahan
Agenda
• Project integration management

• Integration management overview

• Integration management process

• Create a project charter

• Develop a project management plan
• Manage project execution
• Manage project knowledge
• Monitor and control project work
• Integrated change control
• Project closure
What is project integration management?

According to PMI, “Project Integration Management helps to identify,

define, combine, unify, and coordinate different processes and
activities with project management process groups.”

Integration Management is the process, where the project

manager, is handed the authority to monitor and coordinate the
functions and activities taking place at various levels of the
organization.
Importance of Project Integration Management
Projects are highly complex, with a lot of different parts to handle. For
example, a project manager needs to oversee all of the following:

• Scope Management
• Time Management
• Cost Management
• Risk Management
• Human Resource Management
• Communication Management
• Change Management
• Quality Management
• Stakeholders Management
 Importance of Project Integration Management
With an integrated project management strategy, managers can track everything to
understand how one aspect affects the other. For example, the proposed project
schedule may be affected by a shift in scope. It raises the chances of not having the
resources you need, budget overruns, delivery delays, or all three.

• Provides coordination and organization throughout the entire project

• Ensures everyone understands their responsibilities

• Keeps project on track

• Maintains smooth communication with stakeholders

• Makes decisions more clear

7 Steps in Project Integration Management (PIM)
1.Create project charter

Projects typically start out with the creation of a project charter, a short document that provides an overview
of the project and identifies the project manager and key stakeholders.

A project charter includes the following:

• Scope
• Objectives and deliverables
• Project team members
• Project risks
• Benefits or returns on investment
• Budget
• Business case

A project charter essentially acts as a foundation on which you can further plan your project. It also helps
you gain buy-in from stakeholders, which enables you to move forward quickly and autonomously within
the project scope.
 2. Develop project management plan
Developing a more detailed project plan, which specifies the project scope statement,
deliverables, timeline, milestones, and metrics to evaluate success.

The project plan is used to direct the execution of the project to meet overall requirements and objectives.
Here are the steps to creating a project management methodology:

• Meet with stakeholders to set project requirements, deliverables, and objectives.

• Define the project scope.
• Create a work breakdown structure (WBS) to delegate tasks and assign resources.
• Create a project schedule.
• Conduct a risk assessment and develop contingency plans.
• Come up with a performance measurement baseline to assess project performance.
• Develop additional plans for any of the following: scope management, cost management, resource
management, change management, stakeholder management, or risk management.

To help you with this process, you can use a project planning template as a starting point to build your plan.
 3.Direct and manage project work
The next phase is project execution, in which the project manager takes charge of the day-to-day work that
must be done, such as:

• Directing the project team

• Holding stakeholder meetings
• Tracking project progress

This phase ensures that tasks are being carried out effectively according to the project plan and scope
statement.
 4. Manage project knowledge
Project knowledge management refers to the process of using existing information or obtaining additional
knowledge to reach project goals. This step ensures team members have all the information they need to
produce the required deliverables.

Any knowledge or expertise gained during this step contributes to the company’s overall body of
knowledge, which is useful for future strategic endeavors.
 5. Monitor and control project work
The purpose of this step is to keep the project on track. If there are any deviations from the project plan,
they need to be identified and corrected.

There are three approaches to this:

1. Preventive action: an action performed to reduce the negative impact of project risks
2. Corrective action: an action performed to bring the future project performance back in line with the
project plan
3. Defect repair: an action to repair or replace a documented project defect

A common technique to measure performance is to do an earned-value analysis to assess the current

status of the project’s budget and schedule. If project changes need to be made and are approved, project
documents such as the work performance report may need to be updated.
Monitoring the project ensures that it is on track to meet objectives.
 6. Perform integrated change control

Changes to projects can sometimes be stressful if not handled properly, but with a change control processin
place they don’t have to be.

That’s why change requests must be assessed to ensure they don’t exceed the scope or approach scope
creep, which refers to the increase in requirements during the project lifecycle. Some companies even have
a dedicated change control board to review change requests related to budget, timelines, and resources, for
example.

An example of project change is if the client asks for additional assets, in which case you’ll need to evaluate
the level of impact on the project.

Use a change control log to document all change requests, including which ones were approved, the
associated costs and resources, and how they impact the project timeline. Smooth integration of change
requests to current project activities is crucial for the success of the overall project.
.
 7. Close out the project
After all project work is complete and deliverables are shipped and approved by the client, it’s time to close
the project.

Project closure involves processes such as:

• Holding a final stakeholder meeting

• Conducting a formal review of the project

• Closing the contract

• Organizing and archiving project materials for future use

Project closure serves as a reference for future endeavors and provides insight on how to improve the
project integration management system.
Integrated project management
involves a process, phase, and output