November 2017

WATER, SANITATION
AND HYGIENE SECTOR

EMERGENCY TECHNICAL
GUIDELINES FOR SUDAN

A MANUAL FOR FIELD STAFF

AND PRACTITIONERS
Table of Contents
Table of Contents ....................................................................................................................2
Introduction ............................................................................................................................5
Overview of this Guideline......................................................................................................6
1 Emergency WASH Fundamentals ........................................................................7
2 Hygiene Promotion in Emergencies ....................................................................9
3 Emergency Excreta Management .....................................................................12
3.1. Management Decision Tree ..............................................................................13
3.2. Basic considerations for vulnerable groups’ use of latrines ............................. 15
3.3. First Phase Emergency Options .........................................................................16
3.3.1 Open Defecation Fields .....................................................................................16
3.3.2 Shallow Trench Latrines ......................................................................................16
3.3.3 Communal Deep Trench Latrines .....................................................................17
3.3.4 Shallow Family Latrines .....................................................................................18
3.3.5 Bucket Latrines ..................................................................................................19
3.3.6 Packet Latrines (such as Pee-poo bags) ............................................................ 19
3.3.7 Handwashing Facilities ......................................................................................20
4 Hygiene Facilities ............................................................................................... 22
5 Wastewater Disposal .........................................................................................23
6 Emergency Water Supply ..................................................................................24
6.1 Emergency Water Supply ..................................................................................24
6.1.1 Water Requirements and Standards .................................................................24
6.2 Emergency Water Source Selection ..................................................................30
6.2.1 Site Selection and Water Sources .....................................................................30
6.2.2 Identifying Water Sources .................................................................................30
6.3 Water Safety Plans ............................................................................................ 34
6.3.1 Risk Management – Water Safety Plans ........................................................... 34
6.3.2 Key water safety planning principles ................................................................ 34
6.3.3 Water Safety Plan – 6 Tasks ..............................................................................35
6.4 Water Trucking in Emergencies.........................................................................46
6.4.1 Rationale............................................................................................................46
6.4.2 Quantities and Quality of Water for Trucking ...................................................48
6.4.3 Planning Water Trucking ...................................................................................49
6.4.4 Resources required: ..........................................................................................50
6.4.5 Implementation and Monitoring.......................................................................52
 6.4.6 Coordination ......................................................................................................54
6.4.7 Exit strategy .......................................................................................................54
6.5 Rehabilitation & Operation, and Maintenance of Water Supplies ...................56
6.5.1 Wells........................................................................................................................56
6.5.2 Handpumps .......................................................................................................60
6.5.3 Boreholes...........................................................................................................61
6.5.4 Pumps ................................................................................................................64
6.5.5 Spring box maintenance ....................................................................................72
6.6 Solar Pumping....................................................................................................74
6.6.1 Introduction .......................................................................................................74
6.6.2 Effective Solar Pumping Range..........................................................................76
6.6.3 Community Participation ..................................................................................77
6.6.4 Security ..............................................................................................................77
6.6.5 Components of a Solar Powered Pumping System ...........................................78
6.6.6 Demand .............................................................................................................81
6.6.7 Design ................................................................................................................82
6.6.8 Maintenance......................................................................................................83
6.7 Emergency Water Treatment ............................................................................85
6.7.1 Water Quality ....................................................................................................85
6.7.2 Emergency Priorities .........................................................................................86
6.7.3 Bulk Water Treatment Methods .......................................................................87
6.7.4 Household water treatment (HHWT) ................................................................ 96
6.7.5 Household Water Storage and usage – hygiene promotion ................................103
6.7.6 Water quality monitoring ...............................................................................106
6.8 Water Distribution ...........................................................................................108
6.8.1 First Phase Emergency ....................................................................................108
Annex 2.1 Basic Hygiene Kit and Full Hygiene Kit ...............................................................114
Annex 3.1 Bill of Quantities for Communal Pit latrine (4 block) .......................................115
Annex 3.2 Handwashing Options ........................................................................................116
Annex 3.3 Soakaway ..........................................................................................................117
Annex 4.1 WASH Slabs and Showers .................................................................................119
Annex 4.2 Shower Details ...................................................................................................120
Annex 4.3 Screened Hygiene Unit - Private Latrine and Shower Block ............................121
Annex 4.4 Bill of Quantities for Women’s Hygiene Unit ....................................................122
Annex 5.1 Wastewater Facilities ........................................................................................123
Annex 6.1: Key Information Checklist Regarding the Water Source ..................................124
Annex 6.2: Catchment Mapping .........................................................................................132
Annex 6.3 Sanitary Survey Forms for Rural Water Supplies: ..............................................133
Annex 6.4: Sanitary Investigation .......................................................................................149
Annex 6.5 Water Safety Plan Team Responsibilities and Authorities ................................151
Annex 6.6 Worked Example of a Tankering Schedule ........................................................152
Annex 6.7 Water Truck Checklist ........................................................................................154
Annex 6.8 Accessibility and safety audit: water point ........................................................155
A. Allocation of tasks ...........................................................................................155
B. Water point - general details ..........................................................................155
C. Accessibility and safety ...................................................................................156
D Interviews ........................................................................................................158
Annex 6.9 Maintenance schedule for India MkII in a hand dug well .................................159
Annex 6.10 Maintenance schedule for India MkII in a borehole .......................................161
Annex 6.11 Disassembly, inspection and reassembly of hand pump ................................163
Annex 6.12 Maintenance schedule for boreholes with motor pumps...............................166
Annex 6.13 Sample O&M activity checklist format – example for India MkII in Hand-dug
well ..................................................................................................................168
Annex 6.14 Checklist for Community Participation and Responsibility to be used before
deciding on Solar Powered Water Supply Systems .........................................172
Annex 6.15 Example calculations for Solar Pumping .........................................................173
Annex 6.16 Using the JRC Photovoltaic GIS Website to get Average Daily Solar Irradiation
(also known as Daily Solar Peak) .....................................................................175
Annex 6.17 Maintenance for Solar Powered System ........................................................177
Annex 6.18 Infiltration Galleries .........................................................................................179
Annex 6.19 Jar Tests for Alum Coagulation and Chlorination Dosing ................................180
Annex 6.20 Oxfam Slow Sand Filter Kit...............................................................................184
Annex 6.21 Microbiological Testing of Water Quality ........................................................186
Annex 6.22 Types of water tank for emergencies ..............................................................187
Annex 6.23 Bladder/Onion tank and Tapstand Construction.............................................188
Annex 6.24 Construction stages of Oxfam type tanks ........................................................191
Introduction
This companion manual is written to supplement but not replace existing WASH 1 manuals
written by the Ministry of Health and the Drinking Water and Sanitation Unit of the Ministry
of Water Resources, Irrigation and Electricity.

The Ministry of Health’s (MoH) Manual for Environmental Health in Emergencies covers the
following:
 Water Quality and Disinfection
 Sanitation – basic Excreta Management
 Solid Waste Management
 Vector Control
 Food Safety in Emergencies

The Drinking Water and Sanitation Unit (DWSU) of Ministry of Water Resources, Irrigation
and Electricity has developed manuals for technical guidance for the following long term
water supply and sanitation facilities:
 High Capacity Water Yard
 Low Capacity (Mini) Water Yard
 Hand Dug Well with Motor Pump
 Hand Dug Well with Handpump
 Drinking Water Distribution Network
 Water Treatment Facility
 Spring Development & Roof Water Harvesting
 Slow Sand Filtration
 Improved Hafir
 Improved Small dams
 Borehole with Handpump
 Household Latrines
 School Latrines
 Latrines for Rural Health Institutions

The premise of this manual is to provide a good grounding in emergency water supply for
people working in the humanitarian sector in Sudan, principally providing an emergency
supplement to the DWSU manuals. A second aim was to address gaps in the MoH manual,
specifically around emergency excreta management options, hygiene facilities and
wastewater disposal. Solid waste and vector control are already addressed in the MoH
manual.

1 *WASH - Water, Sanitation and Hygiene

Overview of this Guideline
The following sections 1 to 5 provide a basic overview of hygiene promotion and sanitation in
emergencies
Section 1 Emergency WASH Fundamentals
Section 2 Hygiene Promotion in Emergencies
Section 3 Emergency Excreta Management
Section 4 Hygiene Facilities
Section 5 Wastewater Disposal

Section 6 provides more detail on water supply in emergencies, covering

6.1 Emergency Water Supply Requirements and Standards
6.2 Water Source Selection
6.3 Water Safety Plans
6.4 Water Trucking in Emergencies
6.5 Rehabilitation & Operation and Maintenance of Water Supplies
6.6 Solar Pumping of Water Supplies
6.7 Emergency Water Treatment
6.8 Emergency Water Distribution

These sections provide a more in depth look at water supply in emergencies and should
augment the longer term nature of the series of Technical Guidance Manuals on Water
Supplies from the Ministry of Water Resources, Irrigation & Electricity.
1 Emergency WASH Fundamentals
Access to safe water and sanitation is a fundamental human right and is essential to any
humanitarian response. The SPHERE Handbook states that: “the main objective of WASH
programmes in disasters is to reduce the transmission of fecal-oral diseases and exposure to
disease-bearing vectors through the promotion of:

 good hygiene practices

 the provision of safe drinking water
 the reduction of environmental health risks
 the conditions that allow people to live with good health, dignity, comfort and
security.”

The main routes of fecal-oral transmission of diarrheal disease and the barriers to prevent
or reduce this transmission are shown in the following diagram:

F-Diagram of Fecal-Oral Routes of Diarrhoeal Transmission

Water related classifications of transmission route:

• Water-borne – diarrhoeas, dysenteries

• Water-washed – infectious skin and eye diseases
• Water-based – schistosomiasis, guinea worm
• Water-related insect vector – filariasis, malaria, river blindness, yellow fever
• Soil based (in addition to water related classifications) – ascaris worms

When water and sanitation systems are destroyed or disrupted by disasters, the likelihood of
pathogens being transmitted through the chain increases. Protecting water sources,
installing suitable latrines, treating water and storing it safely, encouraging the use of latrines,
hand washing with soap and the washing of food before consumption are all examples of
aspects of WASH programming that act as barriers to transmission.

It is important that with the physical repairs and improvements to WASH facilities, good
hygiene practices are also promoted to reduce the transmission of faecal-oral diseases. Hand
washing (with soap and water) alone can bring about a 45% decrease in the occurrence of
diarrhoea in emergency contexts (Fewtrell et al., 2005).

Water, sanitation, and hygiene interventions to reduce diarrhoea in less

developed countries: a systematic review and meta-analysis, Fewtrell et al (2005)

Hand washing

Sanitation

Water Quality Household

Water Quality Source

Water Supply (quality &

quantity)

0 10 20 30 40 50
% reduction in diarrhoea
2 Hygiene Promotion in Emergencies
Hygiene promotion activities will increase the likelihood of WASH facilities being accepted,
used and maintained by the community. It needs to be initiated at the start of any emergency
response to promote key behaviors to reduce diarrheal diseases and the scope broadened as
the response develops.

The Sphere standard for Hygiene Promotion states that:

Affected men, women and children of all ages are aware of key public health risks
and are mobilized to adopt measures to prevent the deterioration in hygienic
conditions and to use and maintain the facilities provided

Hygiene Promotion Assessment, Planning and Implementation Steps

Step Key issues/activities

Step 1 Assessment  What is the current WASH situation?

Conduct rapid assessment to identify risk  Which specific practices allow diarrheal
practices and get an initial idea of what the microbes/other diseases to be transmitted?
community knows, does, and understands Which practices are the most harmful?
about water, sanitation, and hygiene.  Identify needs of vulnerable groups
Step 2 Initial consultation  What specific hygiene needs do men,
Consult women, men, and children on women, and children have e.g. sanitary
contents of hygiene kit & possible locations towels, razors, potties?
and designs of latrines and bathing facilities
for safety, privacy and usability
Step 3 Planning  Which risk practices are most widespread?
Select practice(s) and hardware for  Which will have the biggest impact on public
intervention (define objectives and indicators) health?
 Which risk practices are alterable?
 What can be done to enable alteration of
risky practice?
Step 4 Target Audience  Who employs these practices?
Define target audiences (this may be all the  Who influences the people who employ
affected community with priority focus on these practices? E.g. teachers, community
those who care for young children) and leaders, Traditional Birth Attendants etc.
identify stakeholders
Step 5 Priority methods  What mass media methods are available?
Define initial mode of intervention E.g. 60% of people have radios but they are
often used only by men
 What methods do the target audiences
Determine initial key messages and channels trust? E.g. traditional healer, discussions at
of communication women’s group meetings
 Where/how can men and women be
accessed? E.g. distribution queue, water
Determine advocacy and training needs for point
stakeholders
 Step 6 Recruit and train What capacity (systems, skills, and approaches)
Recruit/identify and start to train fieldworkers already exists in government/national NGOs?
and establish outreach system
Step 7 Implementation  Distribute hygiene kits
Begin implementation and continue assessing  Emphasis initially on providing information
situation and use of mass media e.g. radio spots,
campaigns, and home visits by volunteers
 Organize group meetings/interviews and
discussions with key informants and
stakeholders to initiate a more interactive
approach.
Step 8 Ongoing assessment  Obtain quantitative data where feasible.
Develop baseline  Carry out systematic collection of qualitative
data using participatory methods (co-
ordinate with others and be careful not to
overwhelm communities with over
questioning)
Understand motivational factors/ refine key  What motivates those who currently use
messages safe practices?
 What are the advantages of the safe
practices?
 What differences in need and priorities are
there for vulnerable groups?
Step 9  Are hygiene kits being used/are people
Monitor satisfied with them?
 Are toilets being used/are people satisfied
with them?
 Do men and women feel safe when
accessing facilities?
 Are people washing their hands?
 Is drinking water in the home free from
contamination?
Step 10 Implementation  Emphasis more on interactive methods e.g.
Refine communication plan group discussions using mapping, three pile
Rapidly adapt intervention according to sorting etc.
outcome of monitoring
 Identify and train (with engineers) longer
Continue training term structures e.g. committees
Continue monitoring
(Adapted from Hygiene Promotion in Emergencies, a Briefing Paper, Global WASH Cluster, 2007)

Steps 1 to 7 need to be done rapidly to ensure basic hygiene kits are distributed as soon as
possible (see Annex 2.1 for basic hygiene kit details and also for a fuller list of hygiene
materials that can be distributed, according to people’s needs and preferences).

Include key initial hygiene messages such as:

• the importance of hand washing,
• no open defecation and safe disposal of child feces
• the need for water treatment at HH level
This can be disseminated quickly, using mass media and then expanded later as part of a
phased approach.

It is important that vulnerable people are sought out and their views elicited proactively. They
typically will have less of a voice and power in decision-making; they will have different needs
in using WASH facilities and they are more vulnerable to violence and discrimination.
Identifying who is vulnerable is important as different people will be vulnerable in different
circumstances.

Not all individuals within a disaster-affected population have equal control of resources
and power. People are, therefore, impacted differently on the basis of their ethnic origin,
religious or political affiliation. Displacement may make vulnerable certain people who in
normal situations would not have been at risk. Women, children, older people, persons
with disabilities or people living with HIV may be denied vital assistance or the opportunity
to be heard due to physical, cultural and/or social barriers. Experience has shown that
treating these people as a long list of ‘vulnerable groups’ can lead to fragmented and
ineffective interventions, which ignore overlapping vulnerabilities and the changing
nature of vulnerabilities over time, even during one specific crisis

The SPHERE Project – Humanitarian Charter and Minimum Standards of Humanitarian

Response 2011

It is also important that they are part of promotion activities, children especially can become
strong proponents of behavior change once they understand the reasons why and how to
change. Working with children requires staff who are background checked to ensure the
children will be safe, and staff also need special training to make sure the activities are
suitable and engaging to children of different ages.

For more details, see WASH Cluster materials on hygiene promotion:

http://www.unicefinemergencies.com/downloads/eresource/docs/WASH/WASH%20Introd
uction%20to%20Hygiene%20Promotion.Tools%20and%20Approaches.pdf
3 Emergency Excreta Management

Of primary concern, in the earliest stages of an emergency is the safe disposal of excreta to
prevent or reduce the transmission of diarrheal disease. There has to be a balance between
the very rapid setting up of excreta disposal facilities, with ensuring that the facilities meet
people’s need for privacy, dignity and safety whilst using them. In the earliest days of the
emergency, the facilities are likely to be very basic and may not adequately cater for privacy
and dignity. Through consultations with community leaders and with vulnerable groups, an
understanding of the socio-cultural needs can help to improve the initial facilities or to
underpin designs of more acceptable facilities.

Because of the additional costs of upgrading facilities at a later date, wherever possible
facilities designed for the early stages of an emergency should consider issues related to
privacy, dignity, safety and on-going operation and maintenance. Household latrines or
latrines shared by 2-3 families maximum are much preferable instead of communal latrines,
in terms of on-going operation and maintenance as well as safety of the users.

The following page has a decision-tree for excreta management with options for first phase
emergencies, longer term emergency options and options for difficult soil or flooded areas.

Considerations for vulnerable groups – women and adolescent girls, elderly, children,
disabled and people living with HIV/AIDS are outlined in section 2.

First phase emergency options are considered in detail in section 3.

Later emergency options for excreta management are discussed more fully in the Ministry of
Health Manual – Technical Guidelines for Construction of Latrines.

Similar guidelines from the Ministry of Water Resources define latrines for schools and rural
health centers – Technical Guideline and Manual for School Latrines; and Technical Guidance
and Manual for Latrines for Rural Health Institutions
3.1. Management Decision Tree
(adapted from Excreta Disposal in Emergencies, P Harvey, 2007 WEDC Publications)

What technology/practice is the population used to?

Is it appropriate and can it be implemented fast enough?

Implement existing Yes No

solution
Is there a need for immediate, emergency action?
i.e. do facilities need to be provided within hours or days?

Select 1st phase No Yes

emergency
option that is
Is water table high where groundwater sources are used?
closest to
OR is excavation of the ground difficult?
current
OR is the areas subject to flooding?
practice

No Yes

Select 2nd phase Select option for

emergency option relevant difficulty
that is closest to that is closest
current practice current practice

Should family or communal latrines be constructed? – see

table on next page

See 1st phase emergency options in following pages

For 2nd phase emergency options, see Ministry of Health Technical Guidelines for
Construction of Latrines.

For latrines in high water tables, flooding or difficult soils, see Ministry of Water Resources,
Irrigation and Electricity Manual on Household Latrines, figures 5 to 9.

For all options, handwashing facilities are needed close to the latrine with soap and water
available (see Section 8 for more details)
Comparison of Communal and Family Latrines for Emergencies
Taken from Excreta Disposal in Emergencies, P Harvey, 2007 WEDC Publications
3.2. Basic considerations for vulnerable groups’ use of latrines
It is vital that that the community participation is an integral part of selection, design and
siting of latrines. Views of vulnerable groups, especially women and adolescent girls, the
elderly, children, disabled people and people living with HIV/AIDS should be taken in to
account. Similarly, cultural considerations are important to understand – how people use
latrines, which groups can use the latrines that other groups use, who cleans latrines and
how.

 Siting of latrines to minimize the risk of women and adolescent girls being sexually
attacked, or not using latrines because of the fear of attack is important. Consider,
where feasible lighting of latrine areas and routes to latrines as well as the surrounding
camp areas. If lighting is only focused on the latrine blocks, men and boys can end up
hanging around the women’s blocks which will make women and girls feel less safe
when using them.

 Separating communal male and female latrines is a must. Women, adolescent girls,
men and adolescent boys should be consulted on whether they would prefer to have
screens around their latrine units. Adding screens can increase the level of privacy and
dignity for the users. Similarly make sure walls of latrines are built of materials that
are robust, to prevent holes or slits occurring.

 Ensure all latrines have locks on the inside of doors, have hooks (a nail at least) to hang
clothes or bags. Also a shelf in each unit can also allow the users to put down small
items such as soap, a sanitary pad or cloth or a school book and pencil, while using the
latrine, keeping these items off of dirty floors. Wherever possible also consider
including a full length mirror in a block of latrines, in particular to enable women and
girls to check their clothes for menstrual stains and for added dignity.

 Ensure women have a dignified way to manage their menstrual hygiene. This will be
dependent on what materials they use for menstrual hygiene and the culture and
taboos surrounding menstruation. They must be able to either dispose of menstrual
hygiene materials or wash and dry them in privacy. Space to do this, with a water
supply and soap when necessary is required.

 People with incontinence or their helpers will also need space or non-food items such
as extra soap, rope and pegs, to wash and dry re-usable incontinence pads or
materials.

 Build latrines for disabled people, with extra wide doors for access, space to
manoeuver wheelchairs or for a helper, with handles and bars to help a disabled
person use the latrine. Raised seating will also help. It is vital though to talk to
disabled people about how they use latrines and design accordingly. A blind person
will have different needs than a person in a wheelchair or a person missing a limb. See
the Compendium of Accessible Technologies from WaterAid for more details:
http://www.wateraid.org/what-we-do/our-approach/research-and-
publications/view-publication?id=aff6d098-00f2-42e5-b9a0-22ec2b264a5e
3.3. First Phase Emergency Options
3.3.1 Open Defecation Fields

For situations where there is an immediate need for excreta management for disaster
affected populations and before latrines have been built, open defecation areas could be used
only as an extreme short-term measure.

Set up a defecation areas surrounded by screening, with segregated sites for each sex. People
should be encouraged to use one strip of land at a time and used areas must be clearly marked
or shut off. It is also possible to use internal partitions to provide more privacy and encourage
greater use.

Each defecation area needs monitoring and handwashing facilities with a water supply set up
nearby. Strong hygiene messaging, sometimes backed up by monitors to reduce
indiscriminate open defecation is important.

It is essential that defecation areas are:

• far from water storage and treatment facilities;
• at least 50m from water sources;
• downhill of settlements and water sources;
• far from public buildings or roads;
• not in field crops grown for human consumption;
• far from food storage or preparation areas.

Advantages: Rapid to implement; minimal resources required; minimizes indiscriminate open

defecation.

Constraints: Lack of privacy for users; considerable space required; difficult to manage;
considerable potential for cross-contamination of users; better suited to hot, dry climates.

3.3.2 Shallow Trench Latrines

An improvement of defecation fields, where a shallow trench (150 to 250 mm deep) is dug in
each strip of the defecation area. The area of trenches are screened off; separate male and
female trench fields are set up. Management of the strips would mean that the trenches are
used effectively and the bottom of a small part of the trench covered with excreta before a
new part is made available for use. Rule of thumb suggests 0.25m 2 of land per person per
day.

Advantages: Rapid to implement (one worker can dig 50m of trench per day); feces can be
covered easily with soil.

Constraints: Limited privacy; short life-span; considerable space required.

Trench Latrines – from Excreta Disposal in Emergencies, P Harvey, 2007 WEDC Publications

3.3.3 Communal Deep Trench Latrines

These are often constructed in the early stages of an emergency where the soil is suitable. A
large construction programme is required to ensure adequate numbers are constructed
quickly. Many local laborers, working in teams to dig latrines with carpenters to set up the
superstructure are needed; as are digging and carpentry tools.

They are typically constructed in rows of up to 6 latrines over 1 pit. The latrine blocks need
to be separated into male and female. Smaller holes and lower superstructure walls can be
built for children, reducing their fear of using latrines. Vulnerable groups need to be
consulted as to how they can access and use latrines with dignity.

The latrine slabs are often plastic slabs that humanitarian agencies have stocked regionally
for emergencies. Otherwise planks can be placed across the pit with a gap in the middle
between two planks, allowing people to defecate into the pit (See diagram below). The top
50cm of the pit should be lined, more if the soil is unstable. The superstructure can be made
of plastic sheeting or local materials, built to ensure privacy.

Advantages: Cheap; quick to construct; no water needed for operation; easily understood.
Constraints: Unsuitable where water-table is high, soil is too unstable to dig or ground is very
rocky; often odor problems; cleaning and maintenance of communal trench latrines are often
poorly carried out by users.
See Annex 3.1 for Bill of Quantities

Communal deep pit latrines - from Excreta Disposal in Emergencies, P Harvey, 2007 WEDC
Publications

3.3.4 Shallow Family Latrines

Where communities express a strong preference for family latrines, especially where there
are difficult soul conditions – rocky soil or high water table, shallow family latrines can be an
option. A shallow pit of approximately 0.3m x 0.5m x 0.5m depth may be excavated. Wooden
foot-rests or a latrine slab (approximately 0.8m x 0.6m) can be placed over this, overlapping
by at least 15cm on each side. This latrine a short term measure only and should be filled in
when the pit is full to within 0.2m of the slab. A simple superstructure for privacy can be made
from local materials.

Advantages: Increased privacy; rapid to implement; reduced labor input from agency; allow
people to actively participate in finding an appropriate solution.

Constraints: Community must be willing and able to construct family latrines; difficult to
manage siting and back-filling of pits; large quantity of tools and materials required.
Taken from Excreta Disposal in Emergencies, P Harvey, 2007 WEDC Publications

3.3.5 Bucket Latrines

Where there is limited space and no other immediate option is feasible, it may be appropriate
to provide buckets or containers in which people can defecate. Users must be willing to find
this option acceptable for it to be effective. The buckets should have tight-fitting lids and
should be emptied daily. Containers can be emptied into a sewerage system, a landfill site or
waste-stabilization ponds.

Advantages: Defecation containers can be easily procured and transported; once containers
are provided only the final disposal system need be constructed; can be used in flooded areas
or where the water-table is very high.

Constraints: Many people find the method unacceptable; large quantities of containers and
disinfectant are required; extensive education regarding final disposal is required; disposal it
must be fairly close to homes to minimize transportation needs; containers may be used for
alternative purposes.

3.3.6 Packet Latrines (such as Pee-poo bags)

In some emergency situations relief agencies have provided disposable packet latrines. These
are plastic packets (similar in appearance to a plastic bag) in which the user can defecate; the
packets contain a blend of enzymes which assists the breakdown of the excreta, and must be
collected safely and disposed of in a safe place. There are various commercial options
available containing different chemicals to absorb liquids, aid organic decay and neutralize
odors. Recent advances use biodegradable bags and state that the pathogens are neutralized
after two weeks, allowing the bags to be disposed of in landfill.

Pee-poo bags (image courtesy of Peepoople)

Effective management of a system using packet latrines is crucial, and requires ongoing
monitoring and appropriate hygiene promotion. Appropriate collection and disposal sites
must be developed immediately and an active campaign initiated to inform community
members. Basic consultation with the community is necessary before implementing such a
system.

As the bags are normally fitted in a small container to use, they are not very suitable for the
elderly, disabled, pregnant women. Other options such as a seated toilet over a bucket might
be more suitable.

Advantages: Lightweight and easy to transport; may be used where space is severely limited
or in flooded areas.

Constraints: Method may not be acceptable to affected population; final disposal site must
be clearly marked, accessible and used.

3.3.7 Handwashing Facilities

It is vital that all latrines have handwashing facilities with water and soap nearby. The most
effective is a tap connected to the water supply, with adequate drainage. This should be the
long term option.

For emergencies, a raised water container, allowing a small flow of water (ideally via a tap)
for handwashing will suffice if there is an attendant who will make sure the container
constantly has water and there is soap. There are many options possible, some made locally.
It is important that people do not dip their hands into the water, contaminating it for others
and that there is drainage to prevent standing water and further disease transmission (e.g. of
hookworm). See Annex 3.2 for diagrams. The soakaway is detailed in Annex 3.3.
4 Hygiene Facilities
Washing areas in camps for clothes and food dishes is necessary for basic hygiene. Through
washing of clothes and personal hygiene, louse borne diseases such as typhus and relapsing
fever can be almost eliminated (Cairncross & Feachem, 1983), other water washed disease
transmissions are minimized, therefore it is important that the provision of wash slabs is
backed up by hygiene promotion measures, especially the provision of laundry soap and clean
water. Washing areas need to be positioned close to water supplies. See Annex 4.1 for details

When building communal latrines, shower blocks and washing slabs should also be
constructed if space is available and with proper drainage and waste water disposal. Their
design should promote privacy and incorporate wastewater design aspects. They should be
built close to water supplies and for both females and males, screened blocks with toilets and
washing facilities for clothes could be built. Women should and adolescent girls should be
consulted to see if they would like any modification for washing menstrual materials or need
additional non-food items for this purpose. For example they may like some larger shower
units to enable them to do private clothes washing inside the shower unit, or may like a
washing slab within the screened unit. It is important to note that women and girls are often
shy for other women and girls to know they have their menstrual period, so consultation is
essential if the facilities may not be used. Covered waste bins for discrete disposal of menstrual
materials (if applicable) should be made available inside the facility, but it is essential that a
sustainable operation and maintenance system is in place for the management and disposal of
such materials and that those who are to dispose of these materials know how to do so safely.
See Annex 4.1 and 4.2 for details.

A screened latrine, shower and menstruation washing and drying area for women was a
solution in Pakistan for dignity issues for women – see Annex 4.3 and 4.4 for details.

Screened Latrine and Shower Block - Separate Units Provided for Females and Males
Photo credit: Sarah House/Oxfam-GB
5 Wastewater Disposal
The lack of proper wastewater disposal and treatment can cause serious health risks
including:

 Breeding of insect vectors (e.g. mosquitoes);

 Spread and multiplication of pathogenic agents, such as, cholera vibrios and
schistosomonas, etc.;
 Chemical contamination of water (e.g. laboratory chemicals, detergents) and
ecological disturbance / pollution of aquatic environments (ground and surface
water);
 Production of noxious and corrosive gases;
 Flooded latrines will spread faecal pollution widely;
 In addition flooding can also result in wastewater and runoff water entering shelters
and waste pits

In camps and rural areas, wastewater is normally from water collection, washing areas and
showers, unless latrines overflow due to flooding or being overfull. Careful construction of
latrines with ditches to divert rainfall and monitoring to ensure they are closed and filled in
before overflowing will prevent this.
Grease traps are important to put in place after washing areas to minimize the flow of soap
and cooking fats into soakaways. Otherwise the grease will clog up the pores in the soil
surrounding soakaways very quickly and cause local flooding.
See Annex 5.1 for details of drainage designs.
6 Emergency Water Supply

6.1 Emergency Water Supply

The provision of water is a critical element of any emergency response and as part of a wider
water, sanitation and hygiene programme is fundamental for survival in the earliest staged of
a disaster. People affected by disaster, especially women and children, are more vulnerable
to diseases related to poor sanitation and water supply and poor hygiene.

The provision of water by itself will not produce a marked reduction in the transmission of
fecal-oral diseases or other water related diseases. The Emergency WASH overview will
provide outlines of other WASH aspects and guidance manuals from the Ministry of Health
concentrate in more detail on aspects of emergency sanitation:

 Environmental Health in Emergencies (including Food Safety)

 Construction of Latrines in Emergencies
 Solid Waste Management in Emergencies
 Medical Waste
 Water Chlorination

This guidance manual will concentrate on the provision of safe drinking water, but will also
include references to sanitation and hygiene where necessary to ensure such linkages are
there.

6.1.1 Water Requirements and Standards

The 2015 Draft WASH Sector Coordination Humanitarian Strategy has defined several
contexts which would determine the affected population’s water supply requirements, these
are:

 New Internally Displaced People (IDPs) and new refugees;

 Disaster Affected populations (flood or outbreak especially) in first phase response;
 Permanent IDPs (settled for more than 5 years) and permanent refugees;
 Settled Communities and Returnees;
 Nomads: Moving nomads and settled nomadic tribes.

UNHCR has defined WASH indicators for refugees for the following emergency phases:

 Emergency phase – first three months of the emergency

 Transition phase – period above three months and under 1 year
 Long term phase – period above 1 year

The SPHERE handbook has 3 standards for water supply – access and quantity; quality and
water facilities, these are:
Water supply standard 1: Access and water quantity
All people have safe and equitable access to a sufficient quantity of water for drinking,
cooking and personal and domestic hygiene. Public water points are sufficiently close to
households to enable use of the minimum water requirement.

Water supply standard 2: Water quality

Water is palatable and of sufficient quality to be drunk and used for cooking and
personal and domestic hygiene without causing risk to health.

Water supply standard 3: Water facilities

People have adequate facilities to collect, store and use sufficient quantities of water for
drinking, cooking and personal hygiene, and to ensure that drinking water remains safe
until it is consumed.

A summary table of the water supply requirements for different phases and contexts can be
found below. These water supply requirements are generally strongly related to the
SPHERE manual and the same as the indicators in SPHERE, with some exceptions such as the
minimum Free Residual Chlorine level (see the note at the end of the table). Where there is
more than one indicator that relates to the specific issue (such as the maximum distance to
water points from households for long term IDPs and refugees, both are presented):
Phase Context Water Requirement Source of
indicator
Emergency New IDPs, Water trucking 7.5l/person/day (refugees, 1 1,2,3
0 – 3 new month only)
months refugees,
disaster Other water supplies at least 15 l/person/day 1, 3
affected
populations Maximum distance from water point to 1,2,3
household 500m

0 fecal coliforms/100ml sample water 1,3

Free Residual Chlorine 0.2 mg/l at the household 4,5

after 24 hours; and 0.5 – 1.0 mg/l at any point of
distribution (tapstand, from a tanker or donkey
cart) – both before and during an outbreak (see
note at the end of the table)

250 people/tap 1,3

 500 people/handpump 3
400 people/open well 3
Transition New IDPs, Water supply 15 to 20 l/person/day 1
3 months – new
1 year refugees Maximum distance from water point to 1,2
household 250m (refugees, UNHCR), 500m
(WASH Sector)

0 faecal coliforms/100ml sample water 1,3

Free Residual Chlorine 0.2 mg/l at the household 4,5

after 24 hours; and 0.5 – 1.0 mg/l at any point of
distribution (tapstand, from a tanker or donkey
cart) – both before and during an outbreak (see
note at the end of the table)

250 people/tap 1,3

500 people/handpump 3
400 people/open well 3
Long term Refugees, Water supply >20l/person/day 1
over 1 year IDPs
Maximum distance from water point to 1,2
household 200m (Refugees, UNHCR), 500m
(WASH Sector)

0 fecal coliforms/100ml sample water 1,3

Free Residual Chlorine 0.2 mg/l at the household

after 24 hours; and 0.5 – 1.0 mg/l at any point of
distribution (tapstand, from a tanker or donkey 4,5
cart) – both before and during an outbreak (see
note at the end of the table)

250 people/tap 1,3

500 people/handpump 3
400 people/open well 3

Phase Context Water Requirement Source of

indicator
Non- Settled At least 15 l/person/day 3
Emergency populations
and Maximum distance from water point to 2
Returnees household 1500m

0 fecal coliforms/100ml sample water 3

 Free Residual Chlorine 0.2 mg/l at the 4, 5
household after 24 hours; and 0.5 – 1.0 mg/l at
any point of distribution (tapstand, from a
tanker or donkey cart) – both before and during
an outbreak (see note at the end of the table)

250 people/tap
500 people/handpump 3
400 people/open well 3
3
Moving Maximum distance from water point to 2
Nomads and household 1500m
Settled
Nomads

Source of Indicator:
1 –Sudan WASH Sector and Sudan Refugee Multi-Sector Refugee Response Strategy (August
2015 – December 2016) UNHCR
2- Draft WASH Humanitarian Strategy 2015, WASH Sector
3 – Manual of Environmental Health in Emergencies – Ministry of Health
4 – WHO Guidelines for Drinking Water Quality incorporating the first Addendum, 2017
5 – Sudan Drinking Water Safety Strategic Framework, 2017 (final draft)

Note on FRC:
During the process to develop the Sudan Drinking Water Safety Strategic Framework, 2017 it
was agreed2 to:
1. Maintain a free chlorine residual of 0.2 mg/l at the household level after 24 hours.
2. Increase the chlorine residual to leave at least 0.5-1.0 mg/l residual at public
standposts in any hot climate condition, irrespective of outbreak or normal conditions,
and to monitor the effects along the water chain to check: a) residuals in households,
as well as checking b) the community acceptance of the chlorine taste/rejection levels;
and then to adjust accordingly.

Guidance Notes from SPHERE

The quantity of water needed for domestic use is context based, and may vary according to
the climate, the sanitation facilities available, people’s habits, their religious and cultural
practices, the food they cook, the clothes they wear, and so on.

In a disaster, the priority is to provide equitable access to an adequate quantity of water even
if it is of intermediate quality. Disaster affected individuals are significantly more vulnerable
to disease; therefore, water access and quantity indicators should be reached even if they are
higher than the norms of the affected or host population. Particular attention should be paid

2 This update in level for FRC at distribution points is to take into account the hot climate and the high risk of contamination in Sudan from
issues such as open defecation and old piped networks with intermittent supply. The changes have been based on recent learning from
research in South Sudan and elsewhere. The recommendation has been discussed with WHO Geneva and it has been agreed that the
increased levels are in alignment with the principles of the WHO Guidelines for DWQ 2017 with the main priority for chlorination to have a
residual of 0.2 mg/l in the household.
to ensure the need for extra water for people with specific health conditions, such as HIV and
AIDS, and to meet the water requirement for livestock and crops in drought situations. To
avoid hostility, it is recommended that water and sanitation coverage address the needs of
both host and affected populations equally

Queueing for more than 30 minutes is an indicator of insufficient water availability due to not
enough water points or inadequate yields at water sources. This can result in people taking
less water or not getting water from the water point but taking water from an unprotected
source.

Even if a sufficient quantity of water is available to meet minimum needs, additional measures
are needed to ensure equitable access for all groups. Water points should be located in areas
that are accessible to all, regardless of, for example, gender or ethnicity. Some hand pumps
and water carrying containers may need to be designed or adapted for use by people living
with HIV and AIDS, older people, persons with disabilities and children. In situations where
water is rationed or pumped at given times, this should be planned in consultation with the
users including women beneficiaries.

For livestock needs, it is important to identify the water needs through assessment (see
Livestock Emergency Guidelines and Standards, LEGS 2nd edition 2015 for details). For
planning figures, the following can be used:

Cattle, horses, mules and large animals 20-30 litres per head
Goats, sheep, pigs 10- 20 litres per head
Chickens 10-20 litres per 100

(from WHO: How much water is needed in emergencies, Technical Notes On Drinking-Water,
Sanitation and Hygiene in Emergencies no. 9 (2011))

SPHERE also defines water requirements for institutional and other users:

Health centres and 5 litres per outpatient

hospitals 40-60 litres per inpatient per day
Additional quantities may be needed for laundry equipment,
flushing toilets, etc.
Cholera centres 60 litres per patient per day
15 litres per carer per day
Therapeutic feeding 30 litres per inpatient per day
centres 15 litres per carer per day
Reception/transit 15 litres per person per day if stay is more than one day
centres 3 litres per person per day if stay is limited to day-time
Schools 3 litres per pupil per day for drinking and hand washing
(Use for toilets not included: see Public toilets below)
Mosques 2-5 litres per person per day for washing and drinking
Public toilets 1-2 litres per user per day for hand washing
 2-8 litres per cubicle per day for toilet cleaning
All flushing toilets 20-40 litres per user per day for conventional flushing toilets
connected to a sewer
3-5 litres per user per day for pour-flush toilets
Anal washing 1-2 litres per person per day
Livestock 20-30 litres per large or medium animal per day
5 litres per small animal per day
6.2 Emergency Water Source Selection
Typical water sources in Sudan are as follows:

 Open wells,
 Closed wells with handpumps
 Closed wells with motorized pumps (submersible or with surface mounted motor)
 Hafirs (traditional or improved)
 Borehole with handpump
 Borehole with motorized pump (submersible or with surface mounted motor and/or
solar system)
 Rainwater roof catchment
 Springs
 Surface water (rivers and lakes)
 Dams

6.2.1 Site Selection and Water Sources

Selection of water sources is often the most important factor in whether populations can
reside at any one site for any length of time. Without the possibility of a reliable water supply
that can provide the minimum amount of reasonable water quality, a site should not have
people located there. Even if there is a possibility of a temporary solution, such as water
trucking or a seasonal water source, it is important to ensure a longer term supply is possible.
Once populations are settled on a site, even if it had been planned for a short period, it is
likely they will be there for longer than anticipated. Sites with no permanent water supply,
where people have self-settled, are very difficult to sustain in the long-term; the absence of
a water supply has to be weighed against the real difficulties of moving them to a preferable
site.

Adequate amounts of water need to be available to the population so that they need not walk
more than 500m to collect it. They should also not have to queue for more than 30 minutes
to get the water: an adequate number of taps (250 people/tap) and a minimum flow rate of
0.125 litres/sec from each tap should ensure this.

It is vital to set a defined maximum population a site can hold due to water supply
considerations, based on the figures set out in 1.1 Emergency Water Requirements.

6.2.2 Identifying Water Sources

In identifying possible water sources for emergency use, the priority for investigation should
be in the following order:

1. Existing water supply systems that are fully functioning – do they have spare capacity
either for short or long term use?
 2. Existing water supply systems that are not fully functioning – what needs to be done
to repair these sources? How quickly can this be done? What is the capacity of supply
if fully functioning?
3. Water sources that have not yet been exploited to provide a water supply – what
needs to be done to make this supply drinking water? How quickly can this be done?
What is the capacity of the source once functioning?

Method
1. For each settlement collect as much information as possible to determine the
population’s water supply needs and most suitable water supplies. For Water Supply
Needs see Module on Water Requirements. A Checklist on water supplies information
requirements can be found in Annex 6.1.

The following flowchart identifies a process for deciding the most suitable water supply in
emergencies:
Figure from Emergency Water Sources: Guidelines for Selection and Treatment, S. House and R. Reed,
WEDC 2004

2. Where possible draw a Catchment Map (see Annex 6.2 for an example) which is a
useful method to show a range of issues, such as ownership, distance to settlements
etc. for the water source and can identify major pollution risks.

3. For rural water supplies, carry out a sanitary survey to identify pollution risks for the
source. Annex 6.3 has sanitary survey forms for most water rural supplies. These can
be adapted for local conditions.
4. For larger water supplies, a sanitary investigation might be a better assessment of risk.
A sanitary investigation form is in Annex 6.4

5. Follow the Flowchart to identify the most suitable source in terms of:

a. Security, access, political and socio-cultural considerations

b. Yield, both present short term and longer term/seasonal yields
c. Pollution risks and treatment options
d. Speed, cost and resources required for set up or rehabilitation of water supply
system

6. A temporary quick solution such as water trucking is possible, but it is vital that longer
term options are also identified (that might take longer to set up) and assessed. Water
trucking should never be used in the longer term, as it is an expensive system that will
easily break down and can rarely deliver enough water for the population’s needs. See
Module 6.4 on water trucking for more details.
6.3 Water Safety Plans
Rehabilitating water supply schemes will ensure targeted populations have access to
adequate safe water to meet their WASH needs. This is rarely a first phase emergency option
but will promote a good level of sustainability of water supply. Improved water sources can
reduce the distance walked to collect water, enabling people to collect more water; allow
them time for other livelihood activities; open economic opportunities for women; and
enable children to continue schooling.

Water sources are often in poor condition because they have not been maintained. Increased
population pressures can exacerbate the situation, putting greater stress on a poorly
maintained system.

A key strategy for setting out priorities for rehabilitation and operation maintenance is Water
Safety Planning (WSP). This identifies risks to health from the water source to household use
of water and plans remedial and preventative measures to minimize those risks.

Alongside reconstruction efforts, setting up or supporting a water management committee

to ensure operation and maintenance is key to a sustainable water supply.

6.3.1 Risk Management – Water Safety Plans

The Water Safety Plan approach is considered preventive risk management. Risks to drinking-
water safety are identified, prioritized and managed to protect drinking-water quality before
problems occur. Water safety planning also requires regular monitoring of control measures
and checking of water quality. The WSP itself documents the process and practice of providing
safe water at the community level, but dedicated implementation of the plan is key. The aim
of employing a WSP approach is to consistently ensure the safety and acceptability of a
drinking-water supply in a practical manner.

Where all risks cannot be immediately minimized because of limited resources, a WSP is
implemented to make prioritized, incremental improvements over time.

Setting up and carrying out a WSP requires both time and genuine commitment at all levels
among key members within the community. Water safety planning should be viewed not as
a one-time undertaking, but as part of the day-to-day operation, ongoing maintenance and
management of the water supply.

6.3.2 Key water safety planning principles

 Understanding and committing to achieving drinking-water safety are prerequisites to

the implementation of any effective WSP.
 Water safety can be effectively and sustainably improved through the use of a
preventive risk management approach.
 The WSP approach is meant to be flexible and adapted as needed.
 The greatest risk to drinking-water safety is contamination with disease-causing
 microorganisms.
 Risks to the safety of drinking-water are best controlled using a multiple-barrier
approach.
 Incremental improvements to the water supply system can be made over time, with
the aim to eventually achieve water quality targets or objectives.
 Any (sudden) change in the local environment should result in investigative action to
confirm that drinking water is safe or to provide information on how to undertake
corrective actions.
 Any complaints about illness, taste, color or smell require follow-up to ensure that the
drinking-water continues to be safe.
 Regular review of the WSP (including newly identified risks) is critical to ensure that
water safety planning remains up to date and effective.

6.3.3 Water Safety Plan – 6 Tasks

Task 1 – Engage the Community

1.1 Engaging the community and assembling a WSP team are an essential means to:
  identify the community’s ideas and needs about their water supply, through an
inclusive process that considers women, men and children as well as elderly and
vulnerable community members;
 work with local knowledge and experience in the identification, assessment and
management of risks;
 identify resources within the community that can be called upon when needed;
 start discussions between the community and other stakeholders (government,
NGOs, water service delivery and public health agencies) on the benefits and
requirements of a well-functioning water supply;
 raise awareness of the role that community members can play in protecting and
improving their water supply.

A successful WSP will have involved the community throughout the entire process and,
ideally, is led at the community level.

1.2 Assemble a WSP team

The WSP team will be responsible for developing, implementing and maintaining the WSP.
The team is also needed to help the community to understand and accept the WSP approach.
When choosing WSP team members, it is best to consult community leaders, such as elders,
elected officials, Water User Committees and other persons who know the community well.
Ideally, team members will have varying backgrounds. Individuals who have one or more of
the following characteristics should be considered for team membership:
 is familiar with, and uses water from, the water supply, women and children will often
be most familiar with the water supply as they will use it daily, it is therefore important
that there are women in prominent roles in the water safety planning team, older
children can also have a role in the Water Safety Plan Team. Ways of engaging younger
children in the plan in ways that are relevant to them are important to ensure their
needs are incorporated. They will also need someone to represent their views to the
Water Safety Plan team and report back to the children of decisions and progress
made.
 is responsible for the day-to-day operations of the water supply or has helped during
construction or earlier repairs;
 has the authority to make decisions about spending money, training, recruiting staff
and/or making changes to the water supply;
 has respect and trust of the community
 has the knowledge and capacity to identify potential risks to the water supply from
the catchment to the consumer;
 is responsible for or has the capacity to help manage and prevent those risks;
 is influential and interested, at both the community level and at least one
administrative level up, in representing water quality concerns and investment needs
at the district level or higher.

If there is a Water User Committee set up, running well and respected by the community,
there are good reasons to use this as the basis of a Water Safety Plan team. It is important to
identify if they can take on the extra commitment and duties of a WSP team.
Annex 6.5 has details of skills useful in a large scale water supply WSP team

Task 2 - Describe the Water Supply

Diagram from WHO: Water Safety Planning for small rural communities

A community water supply system may be made up of a number of connected components,

as illustrated for a piped scheme above. Alternatively, a community may have several point
water sources (e.g. protected springs, wells, boreholes, rainwater harvesters) serving tens or
hundreds of households. The WSP team should check all of these sources and include them
in the community WSP.

Picture from Tearfund: WSP for Communities

2.1 Draw a Map

This is done to understand what is in place. An easy way to do this is to make a map/flow
diagram of the water supply, including relevant elements of the catchment area and the
community served. A great deal of information can be recorded and presented in a drawing.
Such mapping of the community water supply from catchment to consumer is an essential
part of the water supply description.

Maps should be sufficiently detailed to easily identify hazards to the water supply. Therefore,
when a community water supply is made up of a number of connected components, it may
be helpful to develop an overview map of the entire community supply as well as detailed
maps/ schematics of each water supply component.

Photo from WHO: Water Safety Planning for small rural

communities

For example, a catchment map should include human activities and land uses (e.g. agriculture,
sanitation) that may contribute to microbial and/or chemical contamination of the water
source, whereas a treatment map should provide details on the treatment processes used,
where particular chemicals are added, etc.

Involving the widest range of people in mapping, especially ensuring the views of women,
adolescent girls and children about where water points are situated and access to them in
terms of their security is important.
Water supply system in Mele, Efate, Vanuatu
Diagram from WHO: Water Safety Planning for small rural communities

2.2 Gather supporting information

Information needs to be gathered to describe the water supply and its management, including
the various sources in use.
The type of information collected should include, but is not limited to:

 water quality standards;

 known or suspected changes in source water quality relating to weather or other
conditions;
 land uses in the catchment and who are the riparian users (users of the land on river
banks);
 treatment, distribution and storage of the water;
 who uses the water supply and for what purpose;
 who is responsible for operating the system and what education and training they
received;
 what financial and human resources are available for managing and operating the
supply;
 management procedures (e.g. operations, maintenance, inspection), if they exist;
 the legal ownership of land used and other properties in the catchment;
 details on existing sanitation facilities, including their location.

2.3 Check the map and water supply description

It is important for the WSP team to physically check the description of the water supply
system through a walk or site inspection (e.g. by following the “flow of water” through the
water supply system). Taking photos and reviewing related documentation can also be useful.
The water supply map and description should be updated based on this check. This activity
could also be conducted as part of 2.1 (drawing a map).
2.4 Discuss and identify community water supply objectives

The following questions can help in developing community water supply objectives:

 What do we want and need from our water supply?

 What are our current water supply and sanitation systems, and how are they
operated?
 What problems are there with the water supply?
 Who is involved, and who should be involved, in ensuring that we have the water we
need and want?
 What else, other than the water supply, is needed for a healthy and sustainable
community?
 What other water supply aspects should/can be considered (e.g. other activities for
which water is needed, such as fruit and vegetable gardening, growing rice seedlings
for transplanting, domestic livestock)?

Using different forums for discussing these questions – school hygiene promotion clubs,
different focus group discussions for women and men, key informant interviews with MoH
and WES staff will all help to identify priorities.

Task 3 – Identify Hazards and Risks and existing control measures

3.1 Identify Hazards

Some hazards and risks will likely have been identified during the mapping process and during
any visits to the water supply. This process allows for more discussion of those hazards that
are less likely to be identified immediately:

 Besides identifying hazards affecting hardware, WSPs are concerned with social and
behavioral risks. The effects of gender, vulnerable groups, children, conflict, security
and, in particular, poor hygiene practices should therefore be discussed. Women and
children will be aware of water points and routes to collect water where natural
hazards and threats of violence are likely.
 The community should be aware of both existing and potential hazards, including
seasonal or event-related hazards (eg flooding). As the community assimilates what
can happen to their water supply, some members may helpfully be able to relate to
things that happened in the past which affected their water quality.

The best way to go about this is to look at each part of the water supply from source to
drinking water use in the house (the water journey) and identify the hazards and risks for
each stage. Working with the WSP team – people willing to take time to investigate this,
alongside experts (water supply staff, health workers etc.) will bring together local
understanding of the geography, climate and culture with expert knowledge of water supply
and health risks. Depending on how literate the community is, who is involved in the
discussions and how well they know the water supply system and the risks, different
methodologies can be used.
Problem Areas Hazard Mapping

Using pictures to illustrate the risks (open defecation, dirty water containers, animals drinking
close to the water source etc.) might work well with people with little formal education. The
pictures of possible risks can then be put on a picture or map of the water journey so that it
is clear where the risks might occur.

Ways of engaging younger children in the plan: mapping the route they collect water, looking
at areas that they are frightened to go when collecting water and drawing pictures of how
they might be made safer is important to ensure their needs are incorporated.

Another way to identify the risks is by using a sanitary survey form – these can easily be
modified for the particular situation. Sanitary Surveys are discussed in more detail in Annex
6.3 of Module 2: Water Source Selection.

3.2 Analysis of Risks

Looking at each part of the water supply journey, it is possible to quantify risks by giving a
score from low to high (1 to 5 possibly) for the likelihood of a hazard happening, and doing
the same for the impact or severity the hazard would have if it occurred.
Multiplying the two together would give an idea of which are the biggest risks.

Example of scoring likelihood and severity of hazards from Water Safety Plans for Small
Community Supplies, WHO
Example Risk Matrix from Water Safety Plans for Small Community Supplies, WHO

Example Diagram to prioritize risks from Water Safety Plans for Small Community Supplies,
WHO

With communities, this can be quite complex and it is easier to identify weak spots in the
system through which contaminants could potentially enter the supply. Referring to the
‘Problem areas’ activity above, the facilitator should ask the community participants how they
would prioritize any particular problems, and why they would do so. Agreement on the
prioritization of particularly problematic or vulnerable areas should be sought, and the
specific pictures to which they relate can be circled with a red marker pen.

Where existing risk control measures (such as fencing to keep animals away from the water
source) are in place and working well, these can also be highlighted in a different color.

Task 4 – Develop an improvement plan

Having identified what are the priority risks for the water supply, the next step is to identify
what control measures can be implemented easily to reduce the risks. This is again best done
with the community and experts from the water supply organization and/or health workers
discussing together to identify what measures are the most effective and what measures are
easy to do. It is important to note how it will be done, who is responsible and when it should
be done; costs are a useful input as well.
Example improvement plan, taken from from Water Safety Plans for Small Community Supplies, WHO

Again, working with prepared pictures of improvement measures can help with communities
with low levels of literacy. A useful way of prioritizing what measures should be done is to
look at what would be most effective and what would be the easiest to do.

Taken from Tearfund: WSP for Communities

 Task 5 – Monitoring the Water Safety Plan (and
carrying out preventative maintenance)

The Water Safety Plan is nothing without it being

implemented and monitored by the community. The
monitoring and maintenance process must be clear,
practical and easily understandable. Therefore, the
community must be guided in drawing-up a design
and format which they own, and which they can later
adapt by themselves if they wish.
Monitoring and preventative maintenance have been
grouped together so as to cause simple, preventative
action to be carried out as routinely as observation
and checking. This approach increases responsibility –
the person who monitors a particular component of
the water supply system is the same person who
learns how best to maintain it, and who learns what
the signs are that their maintenance is effective or
Taken from Tearfund: WSP for Communities)
not.

Explanation of the monitoring and preventative maintenance procedure follows on from the
previous exercise of identifying what activities can be done to protect the water supply in the
various stages of the system. It is useful to link the monitoring process with the question of
‘Who does what?’. This raises awareness of the responsibility on the community as a whole,
and on specific members too. Monitoring then becomes personal and social, and it is typically
at this stage that community ownership starts. Reporting progress to village authorities
and/or local water supply officials periodically will help recognise the community’s efforts and
encourage continued commitment.

In addition, the advantage ‘Who does what?’ is that it becomes natural and straightforward
to consider the role of men, women and children in maintaining a safe water supply system.
Hence, a gender-sensitive and inclusive monitoring and maintenance procedure can be drawn
up.

Again how best to decide what is done and who does it depends on the community and how
they can most easily understand the process. Tearfund’s process, with less literate
communities, pictures can be drawn to represent the operation or maintenance or
monitoring job to be carried out and then WSP team decide who in the community will be
responsible for taking each action that they have identified. The name of the person is then
written beneath the specific action-picture. The group also decide when that action will be
carried out (taking account of the gender roles agreed earlier), and this too is written on the
picture.

A table for monitoring and maintenance activities, suitable for literate communities is below,
which comes from the World Health Organisation.
6.4 Water Trucking in Emergencies
6.4.1 Rationale

The delivery of water by truck to populations is a very expensive and unsustainable option
that should only be undertaken in the short term, where there is no other option. Sites should
not be planned where a long-term water supply is unfeasible. Sites where people have self-
settled, with no permanent water supply, are very difficult to sustain in the long-term; the
absence of a sustainable water supply has to be weighed against the real difficulties of moving
them to a preferable site. Water trucking operations will rarely provide adequate amounts
for the populations’ water needs and it is the most vulnerable people, with greater water
needs, who will suffer most. The hygiene and health of the population are likely to
deteriorate over time.

It also requires a great deal of monitoring to ensure the water is received by the people who
need it most.

Where there are no better options to supply water, such as groundwater, treated surface
water or an extension of piped water supplies, it is an appropriate solution to save lives and
sustain livelihoods. It is not a standalone option, but it can provide time to plan and set up a
more permanent and sustainable supply to replace it.

Justification for water trucking interventions:

(1) People’s lives and livelihoods are at risk because of a severe reduction in access to
safe water, resulting in:
 significantly more time spent collecting water from distant sources; and
 a marked reduction in the amount used for drinking, cooking and essential hygiene
(2) Attendance is significantly reduced or schools are closing because children and staff
are forced to spend school hours collecting water, or tend to out-migrate without
intervention;
(3) There is heightened risk of epidemic resulting from a concentration of people;
(4) There is no other short term solution, for example, by rapid repair or rehabilitation of
local water points, or the rapid development of a new water supply scheme.

The context is very important, for example, the ‘trigger’ for water trucking in a peri-urban
area would be quite different compared to a trigger used for pastoralist areas.

It is very rare to truck water to sustain livestock as the replacement cost of the livestock is
usually lower than the cost of water trucking. They will also need fodder to survive, which if
there is not enough water for drinking, it is unlikely that there is enough fodder. An
awareness of the community priorities is also important as they might still use the trucked
water for animals.

It is vital to have a defined exit strategy before starting any water trucking so that the water
trucking does not drag on beyond what is essential.
 Is there a critical water
shortage, people with less than
7.5l/p/d

*Capacity refers to: number, condition and capacity of water trucks available in the market; yield and expandability of water points to be utilized for water trucking; capacity
of water trucks to access targeted communities. For further information on market capacity assessment, see the Emergency Market Mapping & Analysis (EMMA) Toolkit and
the report Water Trucking Market System in Harshin, Ethiopia (see References section).
6.4.2 Quantities and Quality of Water for Trucking

It is extremely difficult to deliver enough water by truck to meet people’s total water needs
(SPHERE indicator of 15 liter/person/day). For this reason, the Sudan WASH Sector
Humanitarian Strategy 2015 defines the indicator for water trucking as 7.5 liters/person/day
for the first three months of an emergency. After this, water trucking is not considered an
option in the strategy; if water trucking has to continue, the quantity should be reconsidered
to reflect the longer term water demands of the affected population.

Water quality standards should be the same as for any other protected water source for large
numbers of people (see Ministry of Health Environmental Health in Emergencies Guidelines),
as it is a short-term measure, it might be permissible to relax certain of the longer term
chemical water quality parameters, but the microbiological quality of the water is important.
Therefore, the water needs to be chlorinated to provide a free chlorine residual of 0.5mg/l at
the point of delivery.

Chlorination at filling station

If there is storage for clean water at the water filling point, chlorination can happen here,
allowing for sufficient contact time. The amount of chlorine will need to be adjusted to allow
for 0.2 mg/l at the household after 24 hours; and hence 0.5 – 1.0 mg/l at any point of
distribution (tapstand, from a tanker or donkey cart) – both before and during an outbreak3.
This means that the chlorine dose in the storage at the filling point for the tanker needs to be
high enough that by the time the tanker has been filled and has reached its destination and
empties its contents, there will still be between 0.5-1.0 mg/l FRC in the drinking water.

Chlorination in the water tanker

Allows for good contact time during transportation of the water. Some water tanker
operators are reluctant for chlorination to happen in the water tanker as it they fear it would
cause localized oxidation of their tankers when the chlorine is added. This depends very much
on the materials, construction and condition of the tanks. Mild steel does oxidize, but
minimally, so does stainless steel to a much lesser degree, the extent to which it does depends
on the quality of the steel. As far as published evidence4 goes, short term exposure at low
concentrations does not pose a risk to water quality but might possibly cause localized pitting

3During the process to develop the Sudan Drinking Water Safety Strategic Framework, 2017 it was agreed3 to: 1) Maintain a free chlorine
residual of 0.2 mg/l at the household level after 24 hours; 2) Increase the chlorine residual to leave at least 0.5-1.0 mg/l residual at public
standposts in any hot climate condition, irrespective of outbreak or normal conditions, and to monitor the effects along the water chain to
check: a) residuals in households, as well as checking b) the community acceptance of the chlorine taste/rejection levels; and then to
adjust accordingly. This update in level for FRC at distribution points is to take into account the hot climate and the high risk of
contamination in Sudan from issues such as open defecation and old piped networks with intermittent supply. The changes have been
based on recent learning from research in South Sudan and elsewhere. The recommendation has been discussed with WHO Geneva and it
has been agreed that the increased levels are in alignment with the principles of the WHO Guidelines for DWQ 2017 with the main priority
for chlorination to have a residual of 0.2 mg/l in the household.
4 Effect of Chlorine on Common Materials in Fresh Water, Tuthill A et al, Materials Performance, Vol. 37, No. 11, pp. 52-56 (1998), NACE
International;
Localised corrosion of stainless steels depending on chlorine dosage in chlorinated water Mameng, S et al, Acom Magazine (2011),
.

Outokumpu, Sweden, www.outokompu.com

48
of the tank. Reducing the risk further is possible by venting of gases in moist areas: ensure
that tanks have air vents open, especially when not completely full. This is not the same as
leaving water tanker covers open, which could allow airborne contaminants into the water. If
water tanker operators still do not want to transport chlorinated water, extra storage at the
distribution point, allowing for sufficient contact time before distribution would work as well.

Chlorination at the distribution point

Chlorination can be done at the distribution point where Water Monitors add chlorine to the
water as it is pumped from the truck to the local storage tank prior to distribution. The main
difficulty is adding the appropriate amount of chlorine to the volume of water delivered: if
the storage tank is not completely empty when the water is delivered or the amount of water
delivered is not a complete full tank then the volume of water delivered needs to be
measured and the amount of chlorine calculated to treat this volume. The water then has to
be stored for 30 minutes contact time before distribution, which could frustrate people
queuing for water.

Chlorination at the household level

This is typically accomplished through the provision of Aquatabs or a similar chlorine product
which is capable of treating one 20-liter jerry can of water. This has worked where
chlorination of water at the source was not possible or during major outbreaks of diarrhea. It
is not always culturally acceptable and should be assessed before implementation.
Chlorination at the water source or in the water tanker is preferred as chlorination at the
household level requires additional activities and resources:
 Distribution of Aquatabs to households

 Sensitization on the use of Aquatabs (including safe use and storage);

 Post-distribution monitoring on proper use and chlorine residuals at household level.

6.4.3 Planning Water Trucking

If water trucking is justified, the following information is needed to inform a plan:

(1) Prioritised locations where water is needed – drop off points would typically be at the
village level, serving the local community, health post and school. Locations should be
fenced off and/or kept secure to ensure the safety of the drinking water and facilities.
It is important to include women and children in the agreement of siting of drop-off
points as they will not collect water if they feel insecure on their route, or at the water
point;
(2) The minimum amount of water needed at each drop off point per day, based on (as a
minimum) 7.5 litres per person per day, and an accurate estimate of the local
population that is critically short of water (the target population);
(3) Available water storage, if any, at each intended drop off point;
(4) A route map, indicating prioritised drop off points, distances, road conditions and
travel times;

49
 (5) The location of operational water points that can be used to fill trucks, and their filling
capacity (metres cubed per hour, based on the storage and pumps available). Filling
of water trucks should not affect people living around water points;
(6) Communications available in each village – landline, mobile phone, radio.

This information is best shown on a simple, schematic map. It does not have to be accurately
scaled, as long as the information shown on the map is correct. An example is shown:

Schematic for Water Trucking Distributions

Distance 62 kms
Village Village‘B”
‘C’ 1,000 tgt
1,250 tgt pop
pop Time: 90 mins

Distance 16 kms
Distance 18 kms

Time: 30 mins
Time: 40 mins

Distance 56 kms

Water Village ‘A”

Source 850 tgt
pop
Time: 75 mins

A water trucking plan can then be developed, taking into account the volume of water
needed, travel time, fill-up time, drop-off time, the capacity of water filling points and truck
volumes. Over time this can be adapted to make it more efficient and to reflect changing
demands. The resulting plan is basically a day-by-day schedule, prepared for each truck. An
example of a calculation outlining how long the water delivery will take is shown in Annex 6.6.

It is very important that the water users know when the water will be delivered. This means
that the supply must be regular and when something disrupts this schedule, changes can be
communicated to the users in good time.

6.4.4 Resources required:

Water Trucks or Trucks with Bladder Tanks

In an emergency, one of the issues is the availability of water tankers. Finding an adequate
number that are roadworthy and that are safe for trucking water (were not previously a fuel
tanker) is vital. Other options are flatbed trucks with plastic tanks or bladder tanks secured to
the flatbed. Special water trucking bladders are available with internal baffles to minimize
movement of water whilst the truck is driving. See Annex 6.7 for a checklist on water trucks.
Water trucks should carry small pumps to speed up transfer of water.

50
 Bladder tank secured on the back
of flat bed trailer

From Engineering in Emergencies, J Davis and R Lambert, 2002 Practical Action Publishing

Distribution Points

A water storage tank with enough capacity to store water between water trucking trips for
the number of users to draw 7.5/person/day. Consideration must be given to peak demand –
typically people want to draw more water especially in the morning and also in the evening
so there is greater volume needed at these times. The storage tank at the distribution point
allows for effective use of the water truck, as it can pump water in to the tank and then leave
directly, otherwise it has to wait whilst each user fills their water container individually. The
storage tank has to be elevated at least 1 to 1.5m above the taps used to allow the water to
flow by gravity.
Bladder tanks can be used for storage in the short term (but they are not very robust), other
options are plastic roto-tanks or similar. The storage tank must be accessible for the water
truck to deliver its water. It is a good idea to ensure the access and turning area (if needed) is
well surfaced as over time it will get muddy and rutted.

A tap or tapstand (one tap per 250 people) is also required, a short distance from the tank,
connected to the storage tank by a pipe (typically 32mm MDPE), allowing people to draw
water. Drainage is needed around the tapstand to minimize health risks to the people
collecting water, and to safely divert the overflow.

The water point must be secured, managed, monitored and maintained by community
representatives, if there is an operational Village Health Committee (VHC) then a member of
that can carry out these activities (see Section on Monitoring below for details)

Filling Points

51
The same measures apply to water filling points. Adequate storage at the filling point can help
manage demand which is normally concentrated at particular times of day or night. Water
filling points may also need policing, especially if truck operators are being paid per volume
of water delivered rather than per day, irrespective of what they delivered. The needs of the
local population who use the water source must also be safeguarded. And water truck
operators normally sign (and pay for) the water they take, the money collected being used to
pay for diesel and routine maintenance.
It is important that the organization operating water trucking
(i) establishes a good relationship with the water point operator,
(ii) assesses the condition of the water supply and
(iii) ensures its continued operation, taking into account the increase in water
demand, and the impact that increased pumping hours has on the pump and
the generator in terms of consumables and spare parts.

If the filling point is a surface water source, then it is possible that a water treatment plant of
some sort is required. To ensure effective chlorination of the water, the turbidity and pH need
to be assessed and regularly monitored and where outside limits of effective chlorination
(turbidity <5NTU, pH <8.5) then the water will need some level of pretreatment. This might
only be storing the water overnight in a tank to reduce the turbidity, but then a second tank
is required for chlorination as the addition of chlorine and stirring to ensure a thorough mixing
would disturb the settled solids.

Good Access Roads

Water tankers are heavy vehicles and can quickly damage poorly constructed roads. Make an
assessment of the roads before starting to use them and reinforce them if necessary.

Household level collection and Storage Containers

Each household must have adequate containers to safely collect and store the water. SPHERE
indicators state each household should have 2 containers of 10 to 20 liters, one for collecting
water, one for storing it. Smaller containers of 10 to 13 liters could be distributed for children
collecting water.

6.4.5 Implementation and Monitoring

Water trucking usually contracted to one or more truck companies/owners. To get this right,
it is important to coordinate with other organizations contracting out water trucking in the
area to ensure clear and consistent conditions. When contracting out, consider the following:

 Base contract fees on the quantity and quality of water delivered not on operating
time;
 Agree on a method for appraising contractor performance;
 Clarify responsibility for consumables such as the provision of fuel, insurance,
maintenance, the wages of drivers, etc.;
 Frequent spot checks are useful, particularly at the start of a tankering programme.

52
Carefully monitoring the operation is absolutely essential. It is strongly recommended to use
‘waybill’ systems of monitoring. Such systems are based on a job card, which is maintained
by the truck driver. These record, on a trip by trip basis, where and when water was collected,
the distance travelled, and how much water was delivered to each drop off point. The card is
countersigned by representatives of each village receiving water. The completed card is then
checked and endorsed by an authorizing authority. If necessary, it can be used to inform spot
(verification) checks.

One important aspect not to overlook is to ensure that water trucks have adequate local
stocks of fuel. This may be included in the contract, or external too it. Either way, trucks
should remain operational in the trucking area, without interruption caused by a lack of fuel.

If necessary, monitoring is helped by placing a field monitor with each driver. This person can
also help loading and unloading, help with disinfection, and check water quality. It also helps
ensure that the driver does not get lost, deal with breakdowns, or fall asleep on the road. The
field monitor can also play an important role in verifying that the need for water remains, and
report back important changes that may affect subsequent operations. The monitor also
verifies that the driver delivers the amount of water to the village that is contracted. Finally,
he or she can advise households collecting water, or Health Extension Worker, on issues of
safe storage and water handling, including the proper use of household water treatment
chemicals such as WaterGuard, Aquatab, Pur and Bishangari.

Reporting is an important part of monitoring – much of the information collected is vital to

inform the coordination mechanism. Reporting systems and checklists are included in the
later section on coordination.

Water trucking targeting settlements (free water)

This involves water trucking to established population centers which have no permanent
water supply. In this type of intervention water tankers/trucks are directly contracted to
deliver specified quantities of water to specified distribution points. The organization pays for
the water (usually purchased from boreholes) and also pays for the transport (water
tankers/trucks) to deliver the water. Water is provided at no charge to the beneficiaries.
Regular focus group discussions with targeted beneficiaries are required to ensure that access
is free.

Water Provision through Vouchers

Water provision through vouchers is an option that can be utilized in areas where a
commercial water trucking market exists. Pre-printed cash vouchers are distributed to
targeted beneficiaries, which are then redeemed with their normal water suppliers for a
specified quantity of water. Vouchers can be single-use or multiple-use. Cash transfer
payments are then made to the commercial suppliers against the submitted vouchers.

Advantages of a voucher system include:

53
  Use of the existing commercial market – by using the existing commercial vendors
that the population normal utilizes, local water tanker businesses are supported and
reinforced. Exit from the intervention is easier, as the commercial water tankers are
still available in the area for those who would like to continue purchasing water.
 Improved targeting – in interventions where blanket targeting is not desired, only
targeted beneficiaries are given vouchers. In a direct water trucking intervention, it is
very difficult to ensure that only the targeted beneficiaries are the ones who are
accessing the delivered water. In times where the voucher is either lost or stolen, a
verification system can be put in place, by asking the targeted beneficiary one of their
preset secret questions (e.g. case of Turkana targeted communities have three secret
questions).
 Cost Effectiveness – voucher beneficiaries receive water at the current market rates.
Direct water trucking interventions, in which NGOs directly contract a large number
of water tankers, often times distort the market rates for water and drives up prices
for those who would normally like to continue purchasing water.
 Improved & Simplified Monitoring – the number of vouchers collected shows how
the water is being collected. The vouchers themselves can contain beneficiary
information to further monitor individual collection of water. Monitoring of water
quality (free residual chlorine levels) still needs to be fully monitored and must not be
forgotten.
 Increased Choice for the Beneficiaries –beneficiaries can also choose how they want
to utilize or distribute their water – give to family members, animals, neighbors, etc.

6.4.6 Coordination

It is vital to coordinate water trucking between organizations carrying it out. Reliable, up to

date information on water trucking is an essential input for coordination.

Serial Information Required – for Remarks

each affected District
Target Village Names and GPS coordinates
1 Volume of water delivered m3, over reporting period
2 Population Reached Both number and % of target population
3 No of trucks operational Operation means on the ground, working, not
just under contract
4 Average cost, SDG/m3/km Includes cost of water
5 Water Source(s) used GPS coordinates if possible
6 Water Source condition State if maintenance support is needed
7 Water Safety Whether or not all trucked water is chlorinated
8 Funding Source
9 Expected end date Due to funding limitations etc
10 Additional remarks Reports of gaps, overlap, rainfall, etc

6.4.7 Exit strategy

54
For effective emergency water trucking interventions, there should be a concrete and well-
defined exit strategy which has been planned before the beginning of any water trucking
intervention and includes associated costs.

Different exit strategies exist for different locations of water trucking interventions. It can
range from minor repair, rehabilitation, supporting the existing operation and maintenance
structures, supporting the existing community’s coping mechanism to new water scheme
establishment, expansion from the existing schemes and considering rainwater harvesting
structure development.

Effective exit strategies require longer time to address and water trucking projects should
consider the timing related to exit strategy activities during planning.

55
6.5 Rehabilitation & Operation, and Maintenance of Water
Supplies
Carrying out a risk assessment such as a Water Safety Plan (see Module 4) will help identify
the measures that have to be taken to rehabilitate the supply, it will also help identify what
has to be done regularly to maintain the supply. The risks identified will mainly be about
contamination of the supply and a reduction in the amount of water being delivered but also
should consider the structural integrity of the water system.

A useful tool to promote access to water points for more vulnerable groups is an Accessibility
Audit (see Annex 6.8) where a child, pregnant woman, elderly or disabled person attempts to
get to and use the water point and any problems or obstacles that prevent them or make it
difficult are written down and photos or diagrams drawn to illustrate them. Identify what can
be done to minimize or eliminate these. These adaptations then can be made to the water
point.

It is useful to develop an O&M checklist format for each specific water source and technology
– that can be completed by the operator or person responsible for maintenance. This helps
to keep a track of when checks and maintenance have been undertaken and when it has been
omitted. See Annex 6.13 for an example of an O&M checklist.

Water Supplies components and their rehabilitation, operation and

maintenance

6.5.1 Wells

Rehabilitation

It is often better to rehabilitate existing wells than dig new ones as the ownership and
management is already in place, there is or was a water source there and a large part of the
work has been done – the digging and lining of the well. This might need to be deepened to
reach the aquifer if it has lowered over time.

The majority of work to be carried out is likely to be:

 to reduce the likelihood of contamination of the water from either surface pollutants
(surface water entering through cracks in the well apron), airborne pollutants
(windblown fecal matter or feces from birds), or from shallow groundwater pollution
(such as from nearby latrines);
 to improve the structural integrity of the well – lining some or all of the well will
reduce well collapse but can also reduce pollution pathways;
 to increase the volume of the well, deepening the well is the easiest way to do this.

Establishing safety procedure

56
Technical Guideline and Manual for Hand Dug Wells with Hand Pumps for Field Staff and
Practitioners (PWC, 2009) set out the following on Safety of Well Construction:
Before any work is initiated on the construction of a hand dug well, the implementing
organization should be aware of the safety measures that will need to be taken. Careful
preparation of the well diggers and their equipment is a primary importance in order to avoid
accidents that may occur during hand dug well construction such as: lack of knowledgeable
supervision, careless workers and work methods, tiredness and lack of concentration, faulty
equipment, falling materials, collapsing soil, poisonous gases from pump engines, explosives
and naturally occurring gases, incoming water, excessive dust, interference by casual
onlookers, and animals and children playing on unattended well sites.

Proper safety measures need to be in place to mitigate the possible dangers that may occur
during well construction. Some of these safety measures include:

 Ensuring that competent staff is supervising the construction,

 Agreeing on signaling arrangements between diggers and the surface,
 Ensuring that a minimum of four people work on a well at any one time and no person
should dig alone,
 Providing safe and easy access to the well,
 Having available an additional standby method of well entry and exit,
 Protecting the hole when digging is in progress and making it safe when workers are not
on site in order to prevent people, animals and materials falling in,
 Regular checking of equipment like ropes, ladders, tripods, lifting gears, buckets, pick-axe
and hammer handles and heads etc,
 Providing and using essential safety equipment like safety helmets, protective footwear,
gloves, and goggles. Goggles should be worn when breaking rock,
 Providing first aid training and equipment as part of the overall safety measures,
 Using safe and suitable dewatering equipment;
 No lowering of combustion engine, petrol or diesel-powered pumps into wells for
dewatering as exhaust gases are heavier than air and will sink to the lower levels,
 Ensuring petrol or diesel engines are positioned downwind of the well site at ground level,
 Keeping onlookers far away from the excavation, and
 Securing the site during non-working periods, especially at night. Additional safety
measures may be necessary depending on the situation.

Rehabilitate well linings

Under normal circumstances, a reinforced concrete lining of a well should age well, unless
the construction of the lining was very poor, and small cracks can be repaired with mortar.
Masonry linings must be carefully inspected, and the mortar joints checked to ensure sealing
of the lining, especially the upper part.

57
Diagram from Water, Sanitation and Hygiene for Populations at Risk, Action Contre la Faim

New well linings

If the sides of a well have collapsed, then it is possible to reline the well, typically with
concrete, either reinforced concrete placed in-situ (built in the well) or precast rings lowered
down the well and then earth backfilled afterwards. It might be possible to only line the part
that has collapsed if the underlying rock is stable. The backfill around the concrete well rings
should be brought up to 50cm below the top of the well and then topped off with concrete
as normal for a well. It is very important to compact the backfill properly as subsidence due
to later natural compaction will crack or destroy the wellhead.

Repairs to the wellhead and apron

The apron needs to be of a sufficient size to prevent easy ingress of runoff back into the well
through the surrounding soil (Sudan Technical Guidelines and Manual for Hand Dug Wells
with Handpump or Motorised Pump states the apron is to extend 1.5 to 2m from the edge of
the wellhead). It also needs to be free from cracks, pay special attention to the joint between
the well head (vertical walls of the well above the apron) and the apron for cracks.

Adaptations to the well head

To help children, women and people with mobility difficulties, a concrete pedestal about 45
cm high can be added to the apron to allow people to lift their water container half way and
rest it before lifting it all the way up to their head or wheelchair.

Access to the well needs to be free from standing water or mud. If the access is too narrow
(such as on stepping stones or a narrow path) then women or adolescent girls might be

58
harassed by men whilst on them and elderly and disabled people would find them difficult to
access. An accessibility audit (Annex 6.8) would highlight this.

Deepening a well

Deepening a well normally increases the flow unless the bottom of the aquifer has already
been reached.

Deepening wells near the sea can cause saltwater intrusion below the unconfined freshwater
aquifer. Re-digging beyond this level should not take place to avoid risk of contamination of
the well by salt water.

There are several options for deepening techniques, depending on the nature of the well:

 for masonry intakes, a column of pre-cast well rings of a smaller diameter than those
already existing in the well can be sunk, or the masonry lining can be extended as re-
digging progresses (shallow depths);
 for reinforced concrete intake-lining sections, an independent intake column is sunk
inside the old lining;
 for existing independent intakes, re-digging is easy since it is sufficient to dig and add
new well rings to deepen the intake column.

See Section 5 of Technical Guideline and Manual for Hand Dug Wells with Hand Pumps for
Field Staff and Practitioners (PWC, 2009) for more details on well linings, apron and well
construction.

Completion of a hand dug well

It should be noted that the Guideline and Manual for Hand Dug Wells has the following on
completion of wells which should also be followed for rehabilitating wells:

When a hand dug well is completed, it must have the following components/parts:
 A sanitary seal at the surface to prevent pollution by surface water and seepage flowing
into the well.
 A concrete apron and effective drainage which carries waste water away and does not
leave pools of water around the well.
 A concrete cover slab with pump stand casted on it and a manhole sealed with manhole
cover.

Cleaning/chlorination of a well

After disasters such as floods, high winds or conflict where the well is likely to have had
accumulated large amounts of sediment or objects, it will be necessary to clean the well.
Cleaning a well should also be an annual maintenance activity to be carried out by the
community at the end of the dry season when the water level will be the lowest.

Emptying the well, if it is not too productive, may be carried out by hand using a bucket. In

59
the case of higher-yielding wells, pulleys and animal traction or a dewatering pump may be
required. Chlorination of the well is set out on p 29 of Technical Guideline and Manual for
Hand Dug Wells with Hand Pumps for Field Staff and Practitioners (PWC, 2009)

Operation and maintenance of a hand dug well

The daily, Monthly and Annual activities should include the following O&M activities:

(i) Daily Activities

• Check for any debris in the well by regular visual inspection
• Clean the concrete apron
• Clear the drains
• Check that the gate is closed

(ii) Monthly activities

• Replace the bucket and other parts as needed
• Check the concrete apron and well seal for cracks and repair them with cement
mortar
• Record the water level with a rope-scale Village Health Committee
• De-silting of dug wells periodically as required

(iii) Annual activities

• Dewater the well and clean the bottom
• Inspect the well walls and lining and repair as needed
• Check the water level and deepen the well as needed
• Record the depth of water level & depth of well with a rope scale

O&M Resources for a Dug Well are as follows:

Unskilled labor is required for daily tasks. Semi-skilled labor (well caretaker) is needed to carry
out weekly and monthly O&M tasks. Skilled labor (mason) is needed to work with the
caretaker on yearly O&M tasks and to repair the concrete apron.

Materials and equipment include fencing, support posts, brush, digging and hand tools,
cement, pulley and pulley shaft and bearings, and masonry tools to be provided to the
caretakers.

6.5.2 Handpumps

Rehabilitation/repairs & operation and maintenance of handpumps

As handpumps are mainly made up of mechanical parts, then repairs or rehabilitating the
mechanical part of a handpump are the same maintenance procedures. The National
Standard for handpumps both shallow and deep wells and boreholes is the India MkII
handpump and will be the pump detailed here. Maintenance can be carried out at two levels
– minor repairs carried out at village level by a caretaker or Village Health Committee Member

60
and major repairs carried out by technicians from WES Rural Council Unit or similar.

Minor repairs

The repairing of hand pump which does not requires lifting of hand pump assembly is treated
as minor repair. The minor repairs of hand pump may be made by a semi-skilled care taker or
Village Health Committee (this type of repairing involves replacement of handle nut & bolts,
repairing of chain, bearing etc.)

Major repairs

The repairing of hand pump which involves raising of the hand pump rods and cylinder is
treated as major repairs; this type of repair is not likely to be made by local VHC and will be
carried out by Rural WES Units.

See Annex 6.9 for details of India MkII Handpump in hand dug wells maintenance schedule
and Annex 6.10 for details of India MkII Handpump in borehole maintenance schedule
See Annex 6.11 for disassembly, inspection and reassembly of hand pump

Adaptations to handpumps

After carrying out an accessibility audit (see Annex 6.8), specific changes to the handpump
might include adapting the handle, lengthening it or adding a T at the end for easier use by
children or people in a wheelchair.

Photo courtesy of WaterAid/Jane Wilbur

6.5.3 Boreholes

Borehole performance

61
It is important to monitor the yield of the borehole over time, a drop of about 10 to 15% of
yield needs to be investigated further and rehabilitation should be carried out before the yield
has decreased by 25%. The performance of the borehole can be investigated thoroughly by
checking the following:
i) Static water level
ii) Pumping rate after a specific period of continuous pumping
iii) Specific yield after a specified period of continuous pumping
iv) Sand content in a water sample after a specified period of continuous pumping
v) Total depth of the well
vi) Position and depth of the screens in the well
vii) Efficiency of the well
viii) Normal pumping rate and hours per day of operation
ix) General trend in water levels in wells in the area
x) Draw down created in the production well because of pumping of nearby wells.

Causes of failure or reduction of yield of a borehole

The borehole might fail to inadequate design, faulty construction and operation or lack of
timely maintenance. The main causes for source failure are:
• Incorrect design: for instance, use of incorrect size of screen and gravel pack,
wrong siting of well site resulting in interference.
• Poor construction e.g. the bore may not be vertical; the joints may be leaky, wrong
placement of well screen, non-uniform slots of screen, improper construction of
cement slurry seal to prevent inflow from Saline aquifer.
• Corrosion of screens due to chemical action of water resulting in rupture of
screens.
• Faulty operation e.g. over pumping, may causes the rupture of screen casing due
to piping action of water, poor maintenance.
• Adverse aquifer conditions resulting in lowering of the water table and
deterioration of water quality.
• Mechanical failure e.g. falling of foreign objects including the pumping assembly
and its components.
• Incrustations due to chemical action of water.
• Inadequate development of wells.
• Placement of pump sets just opposite the screens, causing entry of silt by
rupturing screen slots.

Monitoring of silt coming out with water during pumping from source

Indication for silting

(i) Appearance of fine silt with water is an early indication of silting.
(ii) Reduction in depth of bore well
(iii) Reduction in yield of bore well.

Causes for silting

(i) Over pumping.

62
 (ii) Improper sitting of casing pipe and/or screens.
(iii) Improper jointing of casing pipes.
(iv) Placement of pump sets just opposite the screens.
(v) Poor development of bore wells.

Suggestions to overcome silting

(i) Periodical inspection of bore well.
(ii) Additional length of casing pipe and/or pump pipe may be inserted in the case of
improper bore well assembly installation.
(iii) Flushing of bore well.
(iv) Re-development of bore well
(v) Replacement of pump sets with proper duty condition, with respect to the safe
yield of the tube well.

Rehabilitation/repairs and operation and maintenance of boreholes

(Adapted from: Operation and Maintenance Manual for Rural Water Supplies, Ministry of Drinking
Water, Government of India, 2013)

Issue Probable Cause Maintenance/Rehabilitation

Silting Over pumping, • Inspection of the borehole to assess the performance of
. reduction of yield, yield.
improper sitting of • Replace the pump-set to match its proper duty-condition
casing pipe etc. with the yield of the borehole.
• The appearance of fine silt with water is also an early
indication of silting.
• Further pressing of the whole pipe assembly in the case
of shallow
• casings will arrest the silting.
• In the case of hard rock borehole, flushing with
compressor from the bottom will arrest/remove the silt
Decrease Adverse seasonal • Periodical flushing is essential for free flow of water
in Yield conditions, clogging of • Adhering to strict spacing norms to avoid interference of
pores, parallel pumping wells.
exploitation in the • Removal of silt and clay through chemical/acid wash
neighboring well, sinking
of new well in close
proximity.
Drying up -As above- • Periodical flushing,
(very low • Hydro-fracturing etc.
yield) of • Resetting the depth of the pump
bore well • In case of defunct even after flushing it can be used as
recharge well
Mechanical Falling of foreign objects, • Mechanical devices to lift the objects.
Failure pump assembly etc. • Bore hole camera can also help inform the cause and
remedy.
• Removal of silt and clay through chemical/acid wash.
• Sometimes re-drilling may also prove to be successful
• In case no remediation it is possible the borehole may be
utilized for recharge

63
 Failure of Corrosion or encrustation • Removal of incrustation through Acid wash
screens to screens • Replacement of screens with stainless or PVC
Salinity Overpumping or water • Monitoring of water salinity through time and seasons
depletion

See Annex 6.9 for Maintenance Schedule for a borehole fitted with a handpump and Annex
6.12 for the Maintenance Schedule for a borehole fitted with a motor pump.

Re-development of boreholes

Without proper supervision at the time of construction full development of the borehole
might not be done, resulting in constant inflow of fine sand particles and choking of the
filtering media and strainers. Such boreholes need re-development.

Re-development of a well involves the removal of finer material from around the well screen,
thereby enlarging the passages in the water-bearing formation. It increases the porosity and
permeability of the water-bearing formation in the vicinity of the well. It stabilizes the
formations around the well screen so that the well will yield sand-free water. Re-development
increases the effective radius of the well and, consequently, its yield.

The most common method to redevelop a borehole is to use compressed air – surging and
pumping with a compressor to flush out the fine material.

6.5.4 Pumps

Manufacturer’s recommendations

Pump manufacturers always provide a manual for the operation and maintenance of their
pumps. The instructions in these manuals, including the recommended maintenance
schedule, should be the first point of information and should be followed. The instructions
will include greasing, oil inspection, checking of voltage at power source, adjustments and
repairs.

If during inspection a defect is found, it should be repaired immediately. The operator should
pay attention even to small defects, and not wait for them to worsen, as these could cause
other parts or units to fail, resulting in larger damage and costlier repairs.

Pump/borehole information

Each pump and borehole should have the following information:

Station or Borehole No:

Location Coordinates
Date Filled
Borehole or Source Data Pump data
Well Casing Diameter Type: Type:
Well Depth: Brand Model:
Well SWL: No. of Stages:

64
 Specific Capacity: Pump Setting Depth:
Water Quality: Column Assembly Size:
Year Drilled: Discharge Head (m):
Driller: Supplier:
Remarks: Remarks:
Motor Data
Type:
Brand/Model:
Rated HP @ rpm:
Volts/Amperes:
Hollow Shaft Diameter:
Year Installed:

Pump log

A log of hours run, fuel or power consumption, flow readings etc. should be kept by the pump
operator and recorded daily.

Date Time Tie Pressure Flow reading Power* Remarks

Started Stopped Reading Start Final Start Stop

* If a generator is used then Power could be changed to fuel consumption

Pump operation

Pumps will normally work automatically, starting and stopping with low and high level
pressure switches. To stop the pump manually, it is important to carry the following
instructions:

1) Gradually turn the discharge valve until it is only about 1/4 open. Do not close the
valve suddenly, as sudden shut-off could create back pressure and flow surges.
2) Use the “Stop” push button to stop the motor.
3) Totally close the discharge gate valve to prevent possible back flow.

Pump troubleshooting

The pump manufacturer or supplier will provide a pumping curve graph which is used to
evaluate the pump’s actual performance. The following are also indications of pump
problems:
1. Excessive heating of the motor;
2. Noisy bearings;
3. Increased oil consumption of the motor;
4. Excessive vibrations;
5. Change in amperage or voltage load;
6. Cavitation noise or other unusual noise;

65
 7. Presence of cracks or uneven settlement of the pad or ground around the
pump.

Specifics for centrifugal pumps

Operation:
1. Before starting the motor, make sure that the discharge gate valve is closed.
2. If the pump is not self-priming or has defective suction line or foot valve, add priming water.
Priming displaces the air in the suction line or drop pipe of the pump with water.
3. Allow the pressure to build up, and then slowly open the discharge valve. Doing this slowly
avoid water hammer, which could destroy the pipes and valves.
4. Start the pump motor.
5. After the pressure has built up, slowly open the discharge gate valve. In case the pump has
been primed with water, waste the water pumped during the first 1-2 minutes by opening
the drain valve.
6. Make a routine check for faults in the operation of the system (abnormal noise, vibration,
heat, and odor).

66
From: Rural Water Supply Operation and Maintenance Manual, World Bank, Philippines, 2012

Maintenance & repair

Lubricate all moving parts on the regular schedules, using the lubricants recommended by the
supplier. The following are specific actions to remedy centrifugal pump problems.

a. Low pump efficiency

If the pump performance tests reveal that the pump is operating at significantly lower

67
efficiency, the pump should be pulled out, inspected and repaired or reconditioned.
This work is best referred for servicing to the manufacturer or a pump repair specialist.

b. Packing adjustment
The water flowing through the stuffing box should be maintained at a level just enough to
prevent overheating. The gland nuts should be loosened or tightened one-quarter turn only
to allow the packing to equalize against the pressure.

c. Checking and adjusting misaligned head shaft

Pump vibrations could indicate a misalignment of the head shaft. This can be checked by the
following procedure:
1. Remove the motor dust cover, motor head nut and key, and take out the motor
drive flange.
2. Check if the head shaft is concentric with the motor hollow shaft bore.
3. If needed, adjust by using shims.

Other common problems are shown in the table on the next page:

68
Common problems in operating centrifugal pumps

From: Rural Water Supply Operation and Maintenance Manual, World Bank, Philippines, 2012

69
Submersible pumps

Operation:
Submersible pumps may be operated manually with a switch located above ground level
or automatically with a pressure switch, electrodes or float control devices.

Submersible pumps should always be operated below the water level. The pump should
be installed higher than the well screen to prevent pump break suction which will lead
to a burned pump motor.

From: Rural Water Supply Operation and Maintenance Manual, World Bank, Philippines, 2012

70
Maintenance of submersible pumps

From: Rural Water Supply Operation and Maintenance Manual, World Bank, Philippines, 2012

71
6.5.5 Spring box maintenance

If a spring box is well constructed, maintenance is easy, as are repairs.

Compacted clayey soil Minimum static

Ventilation water level
Manhole

Overflow pipe

Pervious formation

Outlet pipe
Gravel pack
Drainage
ditch

Impervious stratum

Dry masonry wall Drainage pipe

Schematic section of spring development with spring box

Taken from Technical Guideline and Manual of Spring Development and Roof Water Harvesting,
MIWR, Sudan, 2009

Basic repairs to spring boxes5.1: Common Spring Box Failures and their Remedies
Defect Remedy
Fault Repair
Crack or leak Plug crack or leak with Portland cement mortar.
Damaged overflow and screen vents. Replace damaged screen with a new one.
Clogging of drainage canal Clean drainage canal from all obstruction and
check its slope.
Dilapidated fence Replace all worn-out posts and repair fence.
Reduction of spring discharge due to clogging Clean the “eye” of the spring

Spring maintenance
1. Water quality should be checked at least once a year, more often if needed.
2. The uphill diversion ditch should be inspected to ensure that it is not eroding and that it
is adequately diverting surface runoff away from the spring box.
3. For hillside collection boxes, the uphill wall should be periodically inspected to ensure
that it is not eroding and its structural integrity is maintained.
4. The animal fence should always be kept in good repair. If animals are allowed to get close
to the spring, they could contaminate the water and ground surrounding the spring, and
cause the compacting of soil, which in turn could lead to decreased flow rates.
5. The cover should be checked frequently to ensure that (a) it is in place and watertight
(b)water is not seeping out from the sides or from underneath the spring box, and (c) the
screening is in place on the overflow pipe.

72
6. If the concrete sides of the spring box are damaged, they will need repair. Drain the spring
box. If it has a drain pipe and valve use these. If the box does not have a drain pipe or if
the leaks are below the water level of the drain pipe, you must siphon the water out. If
the volume of water is too great for a water hose to siphon the water out, you will have
to use a water pump. Mix an appropriate amount of water and concrete. Trowel the
concrete onto the spring box's cracks and damaged areas on both the inside and outside
of the box. Ensure the water level in the box is kept below the newly patched concrete
to keep water from damaging it, which usually takes 5 to 6 hours to cure.
7. Once a year, the system should be disinfected and the sediment removed from the spring
box. Drain the spring box. Remove any sediment from the box and wash the interior walls
with a chlorine solution. The solution for washing the spring box should be mixed at a
ratio of 10 L water with 0.2 L chlorine bleach. Wear protective clothing and equipment
such as gloves and safety glasses when dealing with chlorine. After the spring box has
been cleaned, 100 mg/l chlorine should be added directly to the water in the spring box,
followed by a second application after 12 hours these consecutive applications should
provide for adequate disinfection. If possible, water samples should be analyzed
periodically for contamination.

73
6.6 Solar Pumping
6.6.1 Introduction

Solar pumps are seen as a long-term replacement for fuel-powered pumps as they are
typically more cost-effective, require less operation and maintenance and are more
environmentally sustainable. They are designed for a future water demand of up to 25 years
(includes population growth for 25 years) and pumps, solar arrays and electronics have a
lifespan of about 10 years before needing replacement.

74
A schematic of a typical solar pumping set up for a borehole and water tank (from: Solar
Pumping Systems (SPS) Introductory and Feasibility Guide, Green Empowerment, 2007)

The advantages and disadvantages of various pumping options are set out below.

Comparisons of Pumping Techniques (from Solar (PV) Water Pumping, Technical Brief,
Practical Action, 2010)

For larger installations, solar powered pumps are less effective than fuel powered ones. As a
rough guide, multiplying the head (m) by the demand (m3) will give an indication of the
effective range of a solar powered pump. As it is a rough guide, the friction losses in the pipe
can be ignored:
Hydraulic duty = head x demand
If hydraulic duty < 20 then handpumps are the most effective solution,
if hydraulic duty > 2000 then a diesel generator powered pump is more effective.

75
6.6.2 Effective Solar Pumping Range

(from: Solar Pumping Systems (SPS) Introductory and Feasibility Guide, Green Empowerment, 2007)

76
6.6.3 Community Participation

As this is a long term measure, that can have a lifespan of 25 years or more, it is vital that the
community is involved from the start in the planning, siting, management and operation and
maintenance of the solar water supply. A survey and assessment should be conducted among
the village health committee (VHC), leaders and households to determine if the villagers will
be willing to embrace the technology (Annex 6.14 has a checklist for community
participation). The assessment should consider local skills, materials, and labor in order to
estimate how the community could be involved in the installation, operation, and
maintenance of the system. Also important to assess the availability and cost of spare parts
and skills for O&M – whether WES at State level can take this on, whether it is done by the
private sector and if so, how this would the fee structure cover this. It is also generally a good
idea for the community representatives such as the VHC to visit an existing community with
a solar supply to discuss how an existing system is operated, managed and paid for. It is vital
to plan this with the local WES officials so that the system relies on technologies that WES
agrees with.

Solar-powered water supply systems are gaining ground in developing countries, but rarely
are they installed without the funds and supervision of NGOs. There are significant upfront
costs and community training required for the successful implementation. NGOs will usually
be involved in the initial phases of the project including design, installation, and training
needed to operate and maintain the systems.

Community ownership is key to the longevity of the system. The community should have a
strong sense of ownership in it. There needs to be a tariff system set up to pay a water system
manager in the village and to maintain and upgrade the system as needed. The NGO needs
to arrange the training of villagers, such as representatives from the VHC to install the system
and to understand its basic operation and maintenance.

6.6.4 Security

Another important aspect to consider is security. Can the PV array be secured properly or will
it be stolen or vandalized? It is obvious that without a functioning PV array, a SPPS is
worthless. The PV array is one of the most expensive components of the system (~50-75%)
and should be protected from theft, vandalism, and livestock. It is important to conduct a
security survey, looking at the risks in siting a solar system in the village and weighing them
up against the cost of the system. As part of the agreement with the community to install a
solar system, an agreement with all the stakeholders about who is able to use it and for what
purposes; where will it be sited to ensure equitable access; and who will manage both the
system and the money from tariffs is important to set out.

It is strongly recommended that provisions be made to put a fence with a lockable gate
around the array. The fence needs to have enough set-back that it does not cast a shadow on
the array.

77
6.6.5 Components of a Solar Powered Pumping System

Solar (Photo Voltaic) Cells

When light falls on the active surface of the solar cell, the electrons in it become energized,
in proportion to the intensity and spectral distribution (wavelength distribution) of the light.
When their energy level exceeds a certain point a potential difference (or voltage) is
established across the cell. This is then capable of driving a current through an external load.
Typically photovoltaic cells are about 15cm diameter and connected in series to get the
desired voltage and then these strings of cells are connected in parallel to increase the current
available. This produces typically a group of 30 cells which are then protected by a glass front
and a metal or fiberglass back and sides to make one module or solar panel. These panels or
modules may be connected in series or parallel to increase the voltage and current, providing
the required solar array characteristics that will match the load.

from: Guide to Solar-Powered Water Pumping Systems in New York State, New York State Energy
Research and Development Authority (NYSERDA)

All modern, commercial photovoltaic (PV) devices use silicon as the base material for the solar
cell. There are three types of PV used commercially:

 Mono-crystalline cell modules: the highest cell efficiencies of around 15% -18% are
obtained with these modules;
 Multi-crystalline cell modules. The cell manufacturing process is lower in cost but cell
efficiencies of only around 15% are achieved;
 Amorphous silicon modules. These are made from thin films of amorphous silicon
where efficiency is much lower (10% - 12%) but the process uses less material. The
potential for cost reduction is greatest for this type and much work has been carried
out in recent years to develop amorphous silicon technology. Unlike mono-crystalline
and multi-crystalline cells, with amorphous silicon there is some degradation of power
over time.

An array can vary from one or two modules with an output of 10W or less, to a vast bank of
several kilowatts or even megawatts.

 Flat plate arrays fixed at a tilted angle and facing towards the equator, are most
common. The angle of tilt should be approximately equal to the angle of latitude for
the site. A steeper angle increases the output in winter; a shallower angle - more
output in summer. It should be at least 10 degrees to allow for rain runoff.

78
  Tracking arrays follow the path of the sun during the day and thus capture more sun.
However, the increased complexity and cost of the equipment rarely makes it
worthwhile.
 Mobile (portable) arrays can be of use if the equipment is required in different
locations such as with some lighting systems or small irrigation pumping systems.

Pump

(from: Solar Pumping Systems (SPS)

Introductory and Feasibility Guide, Green
Empowerment, 2007

Solar (Photo Voltaic) power can power

several different types of pumps, the most
typical ones are small submersible multistage centrifugal pumps which are reliable, can start
at low torques and can be matched to the solar array without electronic controllers, they are
however not very efficient.

They can run on alternating current AC which require batteries (costly and more likely to be
stolen), an inverter and a larger solar array to run. They can also run on direct current, DC.
Older DC motors have carbon brushes to supply electricity to the motor which need replacing
(by pulling the pump out of the hole) every 2 years. Newer DC motors for centrifugal pumps
are brushless and use electric circuits to supply power to the motor. Both inverters and
batteries significantly reduce the efficiency of an Solar Powered Water Supply. Batteries
along with the charge regulator can produce a power loss of up to 25% of the total array
output. If plenty of water storage is available, the batteries may not be necessary. The initial
cost of an efficient DC pump (designed for PV power) is usually greater than an equivalent AC
pump and AC pumps are often more easily available. It is usually better to pay the extra initial
cost and use a DC pump.

Positive displacement helical pumps

(from: Solar Pumping Systems (SPS)

Introductory and Feasibility Guide, Green
Empowerment, 2007)

Positive displacement helical pumps have the

best efficiency and the smallest PV panel for

79
the same specs of water delivery volume pressure and head. They have low rotational speed.
The pump is made up a metal helical rotor which rotates in a rubber casing. Suitable for bigger
heads. A Mono solar pump will slow down when it is cloudy, but because it has no minimum
speed (unlike a centrifugal pump) it will keep delivering water.

Submerged pump with surface mounted motor

Solar Pumping Systems (SPS) Introductory and Feasibility Guide,

Green Empowerment, 2007
The main advantage is the easy access to
the motor for maintenance.
The low efficiency from power losses in
the shaft bearings and the high cost of
installation has been disadvantages. In
general this configuration is largely being
replaced by the submersible motor and
pumpset.

Sizing the pump is very important, as the

cost of the solar panels is typically
between 50 to 75% of the total cost, a
more efficient but more expensive pump
will reduce the number or panels and
hence the total project cost.

A good sub-system (that is the motor,

pump and any power conditioning)
should have an electrical to hydraulic
efficiency of around 70% using positive
displacement pumps; centrifugal pumps
might only have an efficiency of 20%.

Pump Controller

The pump controller is a highly specialized item and can vary significantly between pump
manufacturers. It is also called a linear current booster. It is therefore important to match the
controller to the pump and use the same supplier for both. The purpose of the pump
controller is to regulate and match the flow of DC electricity from the solar array to the needs
of the pump. The pump controller also contains the recognition components for the storage
tank floatation switch and the low-well switch. The controller should be expected to last
approximately 10 years.

Storage Tank

The storage tank should have enough volume to hold three to five days’ worth of average
demand. This is not only to account for peak demands, but primarily to compensate for nights
and cloudy days, especially when other backup systems (such as storage batteries) are not
used. It will also be raised to a height that allows for gravity flow to the taps.

80
Additional Components

There can be several additional components to a SPPS that can enhance the performance of
the system or add backup energy reserves:

Batteries

Deep-cycle batteries can be used as a power backup. They are recharged during the day
through the PV array and drained at night or during cloudy days. The batteries should be lead-
acid so they can be trickle charged indefinitely once they reach full charge. The pump
controller is usually installed after the batteries. The addition of batteries requires a charge
regulator between the batteries and the PV array. The charge regulator needs to monitor the
battery voltage to prevent over-charging because the DC solar energy fluctuates throughout
the day. It is also recommended to install blocking diodes before the charge regulator. A diode
in the system should prevent the PV array from draining the batteries in low light conditions.

Low Well Switch

In low yield wells, where the drawdown of the well exceeds the pumping capacity, the
addition of a shutoff switch is needed in the well to keep the pump from running dry. Some
pumps advertise they can run dry without damage to the pump, but allowing any pump to
continually run dry is a bad idea. Ideally, the pump should shut off when the water level gets
within 0.5m of the pumps intake to reduce air intake and turbulence. Most pumps come pre-
installed with a safety shut-off switch, but it is important to check when procuring that this is
the case.

Sand Shroud

A sand shroud may be needed around the intake zone of the pump. Sand shrouds are
recommended for use in wells that have high sediment loads or that were not properly
developed. They are particularly recommended in open boreholes which are not screened
through the saturated zone of the well. The pump manufacturer can usually provide a
compatible sand shroud.

6.6.6 Demand

The output of a solar pumping system is very dependent on good system design derived from
accurate site and demand data. It is therefore essential that accurate assumptions are made
regarding water demand/pattern of use and water availability including well yield and
expected drawdown. Domestic water use per capita tends to vary greatly depending on
availability.

SPHERE suggests an emergency supply of 15 liters per person per day, the Sudan WASH Sector
and Sudan Refugee Multi-Sector Refugee Response Strategy (August 2015 – December 2016)
suggests for long term refugees who have been in the camp for over a year, a supply of more
than 20 liters a person a day is required. WHO guidelines aim for a per capita provision of 40

81
to 50 liters per day for domestic use only. Most villages have a need for combined domestic
and livestock watering which will require much greater amounts of water (see Module 1
Water requirements for more details of both domestic and livestock requirements).

If there are irrigation requirements, they will depend upon crop water requirements, effective
groundwater contributions and efficiency of the distribution and field application system.
Irrigation requirements can be determined by consultation with local experts and
agronomists.

6.6.7 Design

Several water source parameters need to be taken into account and where possible
measured. These are the depth of the water source below ground level (standing water level),
the height of the storage tank or water outlet point above ground level and seasonal
variations in water level. The drawdown or drop in water level after pumping has commenced
also needs to be considered for well and borehole supplies. This will depend on the ratio
between pumping rate and the rate of refill of the water source, and should be measured
and/or provided by those who drill the borehole. In addition, there is usually a seasonal
variation in the water level, and a long term trend in the water table level dropping.

This will give the total static head (or total vertical lift) of the supply, added to this would be
any friction losses in pipes and fittings to between the pump and tank to give the total
dynamic head (TDH). These friction losses are usually calculated as equivalent pipe lengths,
or for initial design costing calculations can be taken for short lengths of pipe as 10% of the
total static head which should give a conservative estimate of friction.

Solar Pumping Systems (SPS) Introductory and Feasibility Guide, Green Empowerment, 2007

Having got a clear idea of both present and

future demand, it is important to size the
system for maximum efficiency, this depends
on the amount of sunlight available to fall on
the solar array.

At this point, a solar pump manufacturer would

give you good advice on the size of pump,
controller and number of panels needed in the
array. Generally, these are matched by the
manufacturer to produce the most efficient
solar pumping system, it is worth getting
quotes from more than one supplier. Providing
them with details of the static head (m), total
dynamic head (m), demand (m3/day) and the
position of the site (latitude and longitude)
should be enough for them to give you a quote.
One of the biggest factors is the type of pump
and pump controller used, different types will

82
have efficiencies that vary from 20% to 70%, which obviously affects the calculations
immensely.

It is also worth working out the calculations for a specific pump (once you have an idea of that
pump’s efficiency) yourself as a check, an example is in Annex 6.15.

Obviously the solar array has to be pointing in the best direction, both horizontally and
vertically to catch the most solar energy. Depending on where the site is latitudinally (how far
north or south from the equator) the amount of peak sunlight will vary. Various websites can
be used to get a good idea for the number of hours of peak sunlight.

A good website is the European Commission’s JRC Photovoltaic Geographical Information

System webpage for Africa & Asia :

http://re.jrc.ec.europa.eu/pvgis/apps4/pvest.php?map=africa&lang=en

The calculations are well set out, and you can change the variables to get a good idea of what
you might change in terms of slope of the solar arrays to get the optimum result. See Annex
6.16 for details on how to fill in the webpage.

Example Results for Khartoum

6.6.8 Maintenance

This is dependent on being maintained (kept clean and securely mounted) and protected from
strong winds, lightning and hail storms, and falling objects such as tree branches. The solar

83
pumps should be expected to last about 10 years. The other electronics and controls should
be designed to last at least 10 years with little electrical maintenance. The overall lifetime of
the complete system should be designed and maintained to last 25 years taking into account
the community’s future growth projections. The system should be inspected at least once per
week checking the pumping rate, operation of controller, condition of PV modules, tanks,
wires, and pipes (for leaks/corrosion).

See Annex 6.17 for Maintenance Schedule

84
6.7 Emergency Water Treatment
6.7.1 Water Quality
Water quality is a vital factor in reducing the incidence of diarrheal disease, along with the
promotion of handwashing, safe excreta disposal and provision of sufficient amounts of water.
Water quality is defined in terms of microbiological, chemical and physical parameters. In the
early phases of emergencies, microbiological contamination, leading to diarrheal disease, is
the most important to eliminate through disinfection. Highly turbid water (a physical
parameter) will prevent effective disinfection. Some chemical parameters are important for
long term health but generally not considered in first phase emergencies unless an assessment
suggests these would be a high risk (e.g. through existing health concerns or identification of
chemical pollution risks such as nearby industries). The relative risks of short term use of
chemically contaminated water needs to be balanced with providing populations with an
adequate amount of water.

The Ministry of Health’s Manual of Environmental Health in Emergencies and WHO’s

Guidelines on Drinking Water Quality provide guidance for long term effects on health, some
of these, especially the chemical parameters, are less relevant for short term use of water.
The table below compares water quality parameters from the Ministry of Health guidance for
emergencies and the SPHERE manual indicators and guidance for emergencies:

Water Ministry of Health SPHERE Handbook, WASH Chapter

quality Environmental Health
Parameter Guidelines in Emergencies and
Sudanese DWQ standards
Microbiological 1. (0-10) E.coli/100ml of water There are no faecal coliforms per 100ml at the
quality: considered good point of delivery (0 E.coli/100ml of water)
2. (10-100) E.coli/100ml of water For piped water supplies, or for all water supplies
considered contaminated at times of risk or presence of diarrhea epidemic,
3. More than 100 E.coli/100ml of water is treated with a disinfectant so that there
water is considered very is a free chlorine residual at the tap of 0.5mg per
contaminated it is better to be liter.
chlorinated and if there is no If any fecal coliforms are present the water should
chlorine should be boiled be treated. However, in the initial phase of a
disaster, quantity is more important than quality
Physical Physical quality: Turbidity is below 5 NTU
Quality:  Turbidity not more than 5
NTU
 No odor
 No taste
 Should be without color
Chemical Monitoring chemical indicators No negative health effect is detected due to short-
quality: mentioned above for drinking water term use of water contaminated by chemical
according to Sudanese standards. (including carry-over of treatment chemicals) or
1. Arsenic radiological sources, and assessment shows no
2. Fluoride significant probability of such an effect. Where
3. Iron hydrogeological
records or knowledge of industrial or military
4. Manganese
activity suggest that water supplies may carry
5. Nitrate chemical or radiological health risks, those risks

85
 6. Total dissolved solid should be assessed rapidly by carrying out
7. Hardness chemical analysis. A decision that balances short-
8. pH term public health risks and benefits should then
be made.
A decision about using possibly contaminated
water for longer-term supplies should be made on
the basis of a more thorough professional
assessment and analysis of the health
implications.

Table 1: Comparison of water quality parameters from the Ministry of Health guidance and the
SPHERE manual indicators and guidance

Hardness or Total Dissolved Solids (TDS) can also be measured as it could indicate a high level
of salts in the water and make it taste salty.

6.7.2 Emergency Priorities

At the very first stages of an emergency, water quantities are more important than good
water quality; the SPHERE handbook states:
In many emergency situations, water-related disease transmission is due as much to insufficient
water for personal and domestic hygiene as to contaminated water supplies. Until minimum
standards for both quantity and quality are met, the priority should be to provide equitable access
to an adequate quantity of water even if it is of intermediate quality, rather than to provide an
inadequate quantity of water that meets the minimum quality standard.

Treatment at source (bulk water treatment) or treatment at household

In emergencies, an early decision is whether treatment is best carried out at or near the
source, in a centralized treatment plan (bulk treatment) or at point-of-use (household level).
Advantages and disadvantages are set out below.

Advantages Disadvantages

Bulk water  Can supply to large numbers o Often communal therefore low
treatment of people levels of ownership
 Can provide drinking water o Not useful for dispersed
quickly populations
 Can control water quality o High O&M inputs
 Can monitor changing water o Water can be contaminated
needs post-supply
Household  More cost-effective o Water quantity not addressed
water  Less risk of contamination o Training needed for effective
treatment post treatment use
 Private ownership = more o More difficult to supply large
control for householders & numbers of people
o Limited control on effective use

86
 more sustainable (if
appropriate to situation)
 Good for dispersed
populations
Table 2: Comparison of Bulk and Household Water Treatment Options

The most important considerations in emergencies are:

o Density of populations – with dispersed populations or small numbers of people, bulk
water treatment is not a good option;
o Pace of response – the need for a quick response will favor bulk water treatment,
unless populations already are able to effectively use the type of household water
treatment and do not require training in its use.

The following sections explain bulk water treatment in more detail, the later section details
household water treatment.

6.7.3 Bulk Water Treatment Methods

Bulk water treatment – the process of treating water centrally and distributing it, is carried
out when there is a need for a speedy response and where there are large numbers of people
requiring water, in densely populated areas. The provision of water to large displaced people
camps often uses bulk water treatment.

Similarly, mobile treatment plants can be set up very quickly to supply smaller populations
affected by rapid onset disasters or who are not likely to stay in one place long.

The factors determining which type of treatment to use are outlined in the diagram on the
next page. Decisions are typically also influenced by the type of water treatment technology
available and the experience and capacity of the organization deploying it.

87
Factors affecting water treatment technology selection – taken from Problems of treatment process selection for
relief agency water supplies in an emergency Andre Steele and Brian Clarke, Journal of Water and Health, 2008,
IWA Publishing

A typical bulk water treatment set up is shown below:

Stages Water Raw Pre- Coagulation Chlori- Storage Distribu-

abstraction water treatment / nation tion
and storage (such as Flocculation
pumping roughing / Sedimen-
filtration) tation or
Sand
filtration

Adapted from Engineering in Emergencies, Davis and Lambert, Practical Action Publishing, 2002

Figure 1: an overview of bulk water treatment methods

Chlorination is detailed first as this is always carried out for large/dense populations, other
treatment methods are there to reduce turbidity to ensure effective chlorination.

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Chlorination – see MoH Manual of Environmental Health in Emergencies for more details

The Ministry of Health states it is important to chlorinate water for emergency populations
if:
 Water is trucked to the population;
 There are large numbers of people, or densely populated areas;
 There is a safe drinking water resource but the water is transported by donkey cart
and containers;
 There is no safe solid waste disposal system;
 Unorganized residential areas or camps;
 Watery diarrhea is prevalent in the area;
 The area is close to an area with a diarrhea epidemic.

Chlorine is the normal disinfectant used in emergencies. Treating water with enough chlorine
will kill off the pathogens in the water and allow residual free chlorine to form in the treated
water. This then can disinfect pathogens from recontamination that might happen during
collection, household storage and use. There are no other easily obtainable disinfectants with
the residual effect. Chlorine does not kill off all pathogens at doses that are acceptable to
people’s taste though: cysts, eggs of protozoa and helminthes are resistant to chlorine at all
but very high doses and contact times. Nevertheless, chlorine is a very effective, easily
obtainable and easy to use disinfectant.

Key factors to ensure chlorine is effective are:

 Turbidity of water – large amount of suspended solids in the water will ‘hide’ the
pathogens from the chlorine. The turbidity should be less than 5NTU (MoH and
SPHERE);
 pH of the water – the pH range for effective chlorine disinfectant is 6.5 to 8, outside
of this, a higher dosage of chlorine or a longer contact time between the chlorine and
water is required;
 Temperature – the water temperature needs to be between 10 and 20oC, or a longer
contact time is required.

Higher doses of chlorinate in water can be leave an unacceptable taste for populations
unused to chlorinated water. This might lead them to use other water sources with inferior
quality or to worry that the water has been tampered with.

Disinfection is discussed further in the Ministry of Health Manual of Environmental Health in

Emergencies, and covering especially:
 Different types of chlorination;
 Preparation or a 1% chlorine solution for carrying out disinfection;
 Chlorine dosage and carrying out disinfection using chlorine;
 Disinfection of wells.

Refer to the new FMoH chlorination protocol being developed in 2017/18 for more details.

89
Processes and Measures to reduce turbidity

Especially with surface water, the turbidity of the water can be the biggest barrier to effective
chlorination. Therefore, reduction of turbidity to 5 NTU is often an important pre-treatment
before chlorination. The use of some other treatment methods (filtration methods especially)
with chlorine will also reduce the presence of protozoa and helminth eggs which chlorine is
less effective in killing.

Below is a table outlining the main treatment methods, with those in grey used more often
in humanitarian emergencies. Ceramic candles and membrane filtration are included, even
though they are a household or health center treatment option. Ceramic candles are
discussed in more detail later in this module. After that, several measures to reduce turbidity
are explained, including physical measures such as intake structures which have not been
included in the table.

Table 3: Summary of main bulk water treatment methods used in emergencies. From Public Health
Engineering in Precarious Situations – Médicins Sans Frontières, 2010

90
Physical measures – Intake and pre-treatment
 Designing the water intake to reduce turbidity (such as an infiltration gallery – see
Annex 6.18 for details) - this could take time to construct so is rarely a first phase
emergency action
 Placing the intake in the most suitable point of the water source. An intake in a lake
that is several meters from the shore and neither resting on the bottom nor floating
on the top will take less turbid water from the lake.

Figure 2: Floating Inlet in lake to reduce turbidity

From: First Draft of UNHCR WASH Manual, Tools and Guidance for Refugee Settings, UNHCR 2014

 Natural sedimentation – (see figure 1) allowing enough storage time in tanks for the
sediment to settle out from the raw water, see 3.2.1.2 from Technical Guideline for
Slow Sand Filtration System by the Ministry of Water for more details. If, when
assessing the water quality, more than 80% of sediment settles in a clear 2 litre bottle
in less than 30 minutes, it is likely that natural sedimentation is feasible.

Chemical measures – Coagulation and Flocculation

 adding a coagulant to the brings suspended particles together into flocs or large
clumps, making them settle faster as they are larger and have greater density.
Coagulants also neutralize the mild electro-repulsive forces between particles,
allowing them to join together more effectively.

The process of coagulation and flocculation is carried out either in:

o bulk water treatment
o as a pre-treatment to reduce turbidity before chlorination or
o as a pre-treatment before rapid gravity filtration (which becomes inefficient
with turbidities >300NTU) and then chlorination
o household water treatment
o as part of a combined flocculent/disinfectant in packet form added to raw
water

In emergencies, the coagulant is typically one of three types: aluminum sulphate (alum), ferric
chloride or a polymer of some sort, the advantages and disadvantages of each are listed in
the table

91
From Public Health Engineering in Precarious Situations – Médicins Sans Frontières, 2010
Table 4: Comparison of common coagulants

Unless another option is imported by an agency, alum is typically used as it is readily available.
Correct dosing of alum coagulant can be determined empirically by carrying out Jar Tests (see
Annex 6.19 for details). It should be noted that the most common coagulant used in Sudan in
2017 is Poly Aluminum Chloride (PAC) which has replaced Aluminum Sulphate which was
previously more commonly used.

The coagulant is added to the water and requires rapid mixing to ensure it is effective and
then slow mixing to form the flocs and allow the flocs to settle without being disturbed. The
mixing can be done in a couple of ways:

Diagram A) Coagulant dropped into the raw water at the inlet of the flocculent tank
where the turbulence of the water ensures mixing, the slow turning of the water in
the tank encourages the formation of flocs;

Diagram B) Coagulant injected into the suction side of the pump by an inline doser,
the rapid mixing occurs in the pump housing, flocs then form in the pipeline to the
tank and in the tank as the in it water turns slowly. The inline doser allows for a better
dosing of the coagulant so that it can be added proportionately to the filling of the
tank

Diagram C) The settlement tanks should be at least 1m high to ensure an adequate

amount of water is drawn off the top above the settled flocs on the tank bottom.

92
From Public Health Engineering in Precarious Situations – Médicins Sans Frontières, 2010

93
As the settlement time of the flocs can be several hours, it is typical to have at least two tanks
running in parallel so that when one tank’s flocs are settling, the other tank is emptying to
the chlorination tanks, this will also allow for cleaning of the tanks to get rid of the buildup of
flocs over time.

This system, if using emergency kit from aid agencies can be quick to set up: the MSF
flocculation kit can be set up in less than half a day, using an inline doser and onion tanks for
settlement. Oxfam kit, with steel sheet and a rubber liner tanks (see Annex 6.20 of
Distribution Module for details) will take longer – up to 3 to 5 days to set up (depending on
the number of tanks) as the tanks take between ½ to 1 day to build.

Filtration – Pressurized sand filters

Emergency water filtration is usually done through agency specific emergency water
treatment kit, using pressurized sand filters. These are combined with other processes,
typically coagulation and flocculation (as filtration of the larger flocs is easier than sediment),
activated carbon (for taste issues) and chlorination. The water treatment mobile units are
relatively small scale with a maximum output of between 3 to 5,000litres/hour, with high
capital and operation costs and the need for skilled operators. Nevertheless, they can be
rapidly deployed and set up and are a strong first phase emergency option.

Depending on how turbid the water is, they will need regular cleaning through backwashing
(pumping a small volume of treated water back through the sand filter to dislodge the
sediment or flocs from the filter media). Backwashing is a frequent process so two filters are
usually run in parallel so that one is cleaned whilst the other operates.

See Section 8.5.2 of the Ministry of Water Resources Technical Guideline and manual of
Drinking Water Treatment Facilities (2009) for more details on pressurized sand filters. See
the next section in this module for how the pressure filters are incorporated and used in
mobile water treatment units for emergencies.

Filtration – Slow Sand Filters

Slow sand filters can be used to reduce the turbidity and pathogen load of water in longer
term emergencies, see the Ministry of Water Resources Technical Guideline and manual of
Slow Sand Filters (2009) for more details. Oxfam has produced a slow sand filter kit, using its
steel sheet and rubber liner tanks – see Annex 6.20 for more details.

Filtration – Membrane Filtration

Membrane filtration have modules with membranes typically with a nominal pore size of
around 10-7m, preventing the passing of bacteria, helminthes, protozoa, cysts to 99.99% or
more, viruses are also significantly reduced. The water is passed through the membrane at
low pressure (about 3m head) and requires an initial turbidity or around 50NTU to work
efficiently (a pre-filter might be needed to reduce turbidity to this level). Turbidity is reduced
from 50NTU to about 0.1NTU. The membrane surfaces are agitated and backwashed to clean.

94
For emergency use, it is vital to chlorinate after membrane filtration, to ensure residual
disinfection.

The SkyHydrant model as used by Oxfam in Sri Lanka are illustrated but other models are
available. These units provide about 500 to 700 liters/hour of treated water but can be used
in parallel for larger volumes.

Diagram and photo courtesy of SkyHydrant

Emergency Mobile Water Treatment Units

These units are typically made up of several components discussed in previous sections:

A) Pump with foot valve to take water from source and to pressurize system to allow
flow of water through plant
B) Coagulation/flocculation set up (using ferric chloride or alum)–
o usually suction side doser so that coagulant is added before the pump and flash
mixed in the pump
o long length of flexible hose to allow flocculation to start
C) Pressurized sand filters to remove the flocs and turbidity – two in parallel to allow
one to be backwashed
D) Possibly activated carbon to get rid of taste
E) Chlorination – in line dosing of chlorine to disinfect the water and leave residual
chlorine

The water then flows to tanks to allow for adequate contact time of the chlorine before
distribution.

95
 Skid mounted water
treatment unit, in Ethiopia,
showing pump in background
with suction side coagulant
dosing, flexible pipe for
flocculation, pressurized sand
filters in foreground and
chlorine doser at front, (IFRC
LMS Unit – capacity 4,000
liters/hour)

Trailer-mounted water
treatment unit (IFRC SETA unit –
capacity 3000litres/hour) this
set up also has activated carbon
filters to remove any odors

Photos courtesy of IFRC

These units are quickly set up

but require skilled operators
to operate and maintain
them and high levels of
consumables.

6.7.4 Household water treatment (HHWT)

Material is adapted from IFRC Household water treatment and safe storage in emergencies

Household water treatment (HHWT) uses a variety of methods to reduce the pathogens in
the water when stored in the house. Some methods also reduce the turbidity of the water.
HHWT will also treat pathogens that are introduced during collection and transport of the
water (such as from dirty water containers or dirty taps or environment around the water
source), which bulk water treatment should also do if enough chlorine is added to the water.
If HHWT is combined with strong messages on water storage and use, it can be a major factor
in reducing diarrheal disease.

96
For any HHWT, it is important that people are trained in both how to do it and why it is
important so that they can reliably carry it out. It is also vital that hygiene staff carry out follow
up visits and education to ensure the water treatment is carried out properly as it has been
shown this can dramatically increase its effectiveness in the household.

The effectiveness of a variety of HHWT methods is shown below. Not all of these are relevant
to typical households in Sudan:

Porous ceramic filtration

Protozoa
Settling/sedimentation
Free chlorine disinfection Viruses
Solar disinfection
Bacteria
UV irradiation
Thermal treatment
Diatomaceous earth filters
Fiber and fabric filters
Household slow sand filtration
Disinfection/coagulation

0 1 2 3 4 5 6 7 8 9
Log(10) reduction of microbes

Sources: Souter et al. 2003, Lantagne 2001, Sobsey 2002, Hijnen et al. 2004, Timms et al., Kaiser et al.
2002, Colwell et al. 2003, Huq et al. 1996, Logsdon 1990, Schuler et al. 1988, NAP 1997, Sobsey 1989,
Batchley and Peel 2001, Walker et al. 2004, Meyer and Reed 2001, Reed 1996, Wegelin et al. 1994,
Mendez-Hermida et al. 2005, CDC 2001, CDC.gov 2005, Brown and Sobsey 2005, Sobsey and Brown
2006

Note: a Log(10) reduction – log (10) reduction is a 10 times smaller number i.e. 10-1 so:
o 1 on the graph is 1/10 of the original amount, or a reduction in amount of 90%
o 2 on the graph is a reduction in amounts of 99%
o 3 on the graph is a reduction in amounts of 99.9%
o 4 on the graph is a reduction in amounts by of.99%
o etc.

So for example, Household slow sand filtration,

o the reduction in protozoa is 99% to 99.99% (i.e. 0.01% to 1% protozoa remain),
o reduction in viruses is between 99% to 99.9% (i.e. 0.1% to 1% remain) and
o reduction in bacteria is between 99% to 99.99% (i.e. 0.01% to 1% remain)

The different methods outlined here are:

o Disinfection – making sure water is free from disease causing germs. This may be done
by chemicals, heat, or even sunlight.
o Sedimentation – allowing dirt to fall to the bottom of a water container over time.
o Filtration – physically removing dirt by passing the water through a material such as
ceramic or sand.

97
Household Water Treatment Decision Tree

Is the source contaminated?

YES NO. Promote safe water

storage and handling
Are products from outside the community available in the
market or through a humanitarian response?

NO YES

Is the water Is the water

muddy? muddy?

NO YES: Promote three pot YES: Promote straining, NO

method or solar disinfection three pot method,
and safe storage and handling chemical sedimentation,
until source water quality can or filtration with
be improved or other method frequent cleaning. Also
Is wood or another becomes available. promote safe water
heat source available? storage and handling. Is the water
cloudy?

NO: Promote straining, YES: Promote boiling NO: Use a normal YES: Use a double
three pot method, or and safe water storage dose of chemical dose of chemical
basic filtration with and handling. Also disinfection. Also disinfection. Also
frequent cleaning. Also promote responsible promote safe promote safe
promote safe water wood collection and water storage water storage and
storage and handling. reforestation. and handling. handling.
98
Simple filtration - Straining

Straining water, if done correctly, will improve the effectiveness of all the other methods
discussed in the rest of this section.

Pouring dirty water through a piece of fine, clean cotton cloth will often remove a certain
amount of the suspended solids and insect larvae contained in the water. In Bangladesh,
folding a cotton cloth in four and straining water through that, reduced the cholera bacilli by
90% and in the villages where this was promoted, cholera rates reduced by 50% (New York
Times, 2011).

Washing the cloth between uses will make straining more effective.

Straining alone is unlikely to make water from a contaminated source completely safe to
drink. But by reducing the turbidity, it makes further household water treatment more
effective.

Boiling – thermal treatment

Boiling, if done properly can provide safe water for a household with no other alternatives.
Boiling on a rolling, bubbling boil will kill all pathogens. At sea level 1 minute of a rolling boil
is sufficient; at 2,500m, the rolling boil has to be kept going for 5 minutes.

Advantages:
o Boiling will kill all pathogens.
o Boiling water is something people can do themselves.

Disadvantages
o It takes 1kg of firewood to boil I liter of water for one minute. Boiling should not be
promoted in areas where wood is scarce and no other heating options are available.
o Boiling will not reduce turbidity.
o Boiling has no residual effect, so improper storage can lead to re-contamination.
o Boiled water should be stored safely and used within a few days.

Boiling is only effective if the temperature is high enough. Water that is simply steaming has
not been boiled.

Solar disinfection

Exposing water to sunlight will destroy most pathogens. This is even more effective at higher
temperature (although the temperature of the water does not need to rise much above 50°C).
An effective method is to put clear plastic or glass bottles of water to the sun. In tropical
regions, a safe exposure period is about five hours, centered around midday. For greater
effectiveness place the bottle on a corrugated-iron roof.

99
The amount of time the bottle is exposed to the sun will need to be doubled (two days instead
of one) when the water is turbid. On cloudy days, the length of time will also need to be
increased.

Advantages:
o Solar disinfection will kill most pathogens if exposed to the sun long enough.
o Solar disinfection easily done at household level with widely available materials (clear
bottles or clear plastic bags).

Disadvantages
o Solar disinfection has no residual effect, so improper storage can lead to re-
contamination. Water treated by this method should be stored safely and used within
a few days.
o Solar disinfection takes more time than other methods and requires sunny weather.

Free Chlorine disinfection

As with bulk water treatment, chlorine will provide a residual disinfectant.

Make sure all people who receive chemicals are trained how to use them. Because of quality
control concerns and the wide range of concentrations, common household chemicals such
as laundry bleach should not be utilized as a chemical disinfectant unless no other options are
available and careful training and monitoring is carried out.

Chemical disinfection, especially a double dose, can leave a taste that people do not like. This
could cause them to stop treating water. The problem of chemical taste can be removed by
using the correct amount of chemical and by shaking the water in a bottle to increase the air
content.

Advantages:
o These products are easy and safe to use.
o There is a residual effect of disinfection, which gives some protection against
contamination after treatment.

Disadvantages:
o These products must be brought from outside the community; it is not something they
can do with local resources.
o Chemical disinfection will not get rid of all germs that cause disease. Water should be
strained prior to use of chemical disinfection in order to ensure all risks are eliminated.

100
How to treat water with chlorine tablets such as Aquatabs:

Coagulation/Disinfection

These are usually provided in sachets for treating a container of water (typically for 10 or 20
liters). They have a coagulant to produce flocs and a slow release chlorine product that will
start disinfection after the flocs have settled. The actual ingredients and the processes of how
they work in detail are often a commercial secret.

They are typically only used for turbid water as they are more expensive than chlorine tablets.

The water is stirred for 5 minutes once the product is added and then left for a further 5
minutes for the flocs to form. The water should be filtered through a cloth and then left for
at least 20 minutes before drniking.

101
Examples of commercial water treatment sachets used in emergencies.

Candle filters

Candle filters are made of ceramic.

Water is poured into one container and slowly
passes through the ceramic candle into another
container.

The filter is scrubbed clean with a brush

whenever it begins to be clogged and the flow
rate between the containers becomes slow. If
possible, the filter should also be boiled to kill
germs that cause disease that are caught in the
filter.

The dirtier the water is the more frequently the

filter will need to be cleaned. Eventually the
candle will be worn away from scrubbing and
must be replaced.

Advantages:
o These products are easy and safe to use.
o If properly maintained, this product can
be used to produce clean water for a long time

Disadvantages:
o These products are expensive and often fragile.
o It can take a great deal of time to treat water, especially when the water is very dirty.

102
 o There is no residual effect of disinfection, the clean water container must be covered
to protect against contamination.
o These products need regular maintenance and require more training and follow up.
o If produced locally, the quality of the ceramic candle might not be good enough for
effective filtration

Household Slow Sand Filter

Although not commonly used in

emergencies, slow sand filters are an
effective and long lasting method of
household water treatment. They filter
water through the sand and the biological
material that grows on the top of the filter.
The filter is cleaned when it becomes
clogged.

Because the biological layer needs time to

grow, the filter will not treat water
properly when it is first put into use and
after cleanings.

Although these filters are simple to use,

they require hands on training when they
are distributed.

Advantages:
o If properly maintained, this filter can treat water for a long time

Disadvantages
o It can take a great deal of time to treat water, especially when the water is very dirty.
o There is no residual effect of disinfection, the clean water container must be covered
to protect against contamination.
o These filters need regular maintenance and require more training and follow up.

6.7.5 Household Water Storage and usage – hygiene promotion

Improvements in water quality due to household water treatment or bulk water treatment
are lost if the water is not stored and used properly.

This means that the population must have access to sufficient suitable storage containers:
either wide-necked containers that are easily cleaned and which should be kept covered or
narrow necked containers that are less easily polluted but more difficult to clean.

103
It also means that people need to understand and try out new methods of treating water,
especially if chemicals are involved – hygiene education is an important part of a successful
household water treatment programme.

Four basic steps in hygiene promotion for household treatment and storage are:

1 Conduct an assessment of current hygiene practices and identify high risk

practices. The table on the next page identifies key WASH practices that can be
promoted in emergencies.
2 Select target groups for directing the specific messages and behavior changes. For
example, children can be targeted about how best to collect and transport water
as they are often the ones that collect the water.
3 Develop hygiene messages - These should focus on a few key practices: initially
no more than 3 to 5 maximum. Present these in a positive light and make use of
humor wherever possible, using simple locally understood words. If possible pre-
test the messages with a group of similar age, educational level and culture to
those the message is trying to reach.
4 Select communication methods: The choice of communication method depends
on the nature of the audience and the resources available. In an emergency, mass
media is the most commonly used method for the rapid spread of messages to the
widest audience at the lowest cost.
Distribution points or water collection points are good places to disseminate
messages: conduct different activities using popular media like drama, songs,
puppets, and story-telling, etc. (they combine entertainment with practical advice)
or mass media delivering through loudspeakers, posters, leaflets, notice boards,
stickers, t-shirts, etc.
Messages delivered through mass media can be reinforced by face-to-face
activities. These activities, like house to house visits might be conducted in parallel
with the NFI distribution activities.
House to house visits offer an opportunity for the hygiene promoters to assess the
domestic environment and tailor hygiene messages to the specific needs of the
family.

Monitoring

For behavior change to sustain, follow up training and monitoring should be carried out after
the initial training.

Hygiene promoters should be able to track changes in the community in relation to:
o People’s satisfaction regarding the product selected
o Correct use of the products
o People’s hygiene practices at household level in relation to water handling and
storage.

104
Summary of Assessment of WASH practices for hygiene messaging

Water Sanitation Hygiene

Water source Water Water storage Water Water use Latrine use Hand washing
collection and treatment
transport
1)Water sources 3)Drinking 5)Water should be 7)Water 8)Drinking 1)Latrines 1)Homes should
should be used water should stored in clean treatment water should should be used have soap and
with care and be collected vessels which procedures be taken instead of water for
maintained in good in clean are covered and should be from the open washing
condition. vessels, regularly carried out storage defecation. hands.
without cleaned. at vessel with a
2)There should be no 2)Latrines 2)People should
coming into household dipper or
risk of 6)Drinking water should be be washing
contact with level if the ladle so that
contamination should be stored located away their hands at
hands. source is not hands, cups
from nearby in a separate from water critical times.
clean and or other
latrines, 4)Water should container from sources and be
water is not objects can
wastewater be other domestic kept clean.
stored not
drainage, animals, transported water, wherever
properly. contaminate 3)Pits need to be
or objects falling in covered possible.
water. emptied or
into the well. containers.
replaced
regularly.

105
6.7.6 Water quality monitoring

If a Water Safety Plan (WSP) has been developed, then the monitoring process should
come from that process (see Module 3 Water Safety Plans for more details).

Assessing the water quality when planning a water supply should be the starting point
for long term water quality monitoring – see module 2 Water Source Selection for
more details on the selection of water sources.

Water quality monitoring serves two purposes:

o to ensure that the quality of the water distributed to users or used by users,
(depending on whether monitoring is carried out at the water point or at
household level), is safe;
o to adjust water treatment processes for effective treatment as the water
quality changes (due to increased turbidity during the rainy season for
example) or as there is a change in the requirements for water quality (such
as an increased chlorine residual during a diarrheal outbreak).

Tests for long term water supplies

Test the water comprehensively at a laboratory for the chemical and microbiological
parameters listed below if the water is going to be used beyond 6 months to a year.

Refer to the Sudanese Drinking Water Quality Standards, 2016 for the maximum
permissible levels.

More details on microbiological quality (testing for fecal coliforms) can be found in
Annex 6.21.

Daily monitoring of treated supplies

If the water is being chlorinated then daily test for free residual chlorine in the taps,
and monthly testing in representatively sampled households of stored water (see
Annex 6.21 for testing details). Adjust the amount of chlorine used to treat the water
according to the daily tests at taps. The amount of chlorine will need to be adjusted
to allow for 0.2 mg/l at the household after 24 hours; and hence 0.5 – 1.0 mg/l at any
point of distribution (tapstand, from a tanker or donkey cart) – both before and during
an outbreak5.

5 During the process to develop the Sudan Drinking Water Safety Strategic Framework, 2017 it was agreed5 to: 1) Maintain a
free chlorine residual of 0.2 mg/l at the household level after 24 hours; 2) Increase the chlorine residual to leave at least 0.5-1.0
mg/l residual at public standposts in any hot climate condition, irrespective of outbreak or normal conditions, and to monitor
the effects along the water chain to check: a) residuals in households, as well as checking b) the community acceptance of the
chlorine taste/rejection levels; and then to adjust accordingly. This update in level for FRC at distribution points is to take into
account the hot climate and the high risk of contamination in Sudan from issues such as open defecation and old piped
networks with intermittent supply. The changes have been based on recent learning from research in South Sudan and
elsewhere. The recommendation has been discussed with WHO Geneva and it has been agreed that the increased levels are in
alignment with the principles of the WHO Guidelines for DWQ 2017 with the main priority for chlorination to have a residual of
0.2 mg/l in the household.

106
If pre-treatment is required to reduce turbidity (and possibly change pH) of the water
to ensure effective chlorination, then the raw water will have to be tested daily for
these turbidity and pH to ensure the correct dosage. Jar tests will need to be carried
out for determining the amount of chemical needed for pre-treatment and for
chlorination (See Annex 6.19 for details).

It is important to also verify the piped water supply does not have fecal contamination
and so microbiological testing is required according to the table from WHO below.

Monitoring of non-treated small scale water supplies

Initially, carry out a sanitary survey or sanitary investigation to identify pollution risks
and carry out field-testing of the microbiological quality of the water.

Carry out regular field-testing of the microbiological water quality according to the
table below for point sources, depending on risk analysis.

Refer to the recommended schedule for sanitary surveys and water quality testing
sampling for both the drinking water supplier and the surveillance agency, that is
included in the Annexes of the Sudan Drinking Water Safety Strategic Framework
(SDWSSF) (final draft 2017).

107
6.8 Water Distribution
It is important to get water close to where people live and use the water. The graph
below, from a 1993 study, suggests that people will not take more than 20 liters of
water per person per day if they have to walk more than 30 minutes to collect it. More
than 30 minutes will dramatically reduce the amount collected. 30 minutes’ collection
time translates to about 1km distance without waiting time for filling containers or
500m with a waiting/filling time of up to 20 minutes.

SPHERE standards indicate a maximum distance of 500m between supply and

household, WASH Sector standards suggest 500m in the first 3 months of an
emergency, increasing to 1km for longer term situations.

6.8.1 First Phase Emergency

In first phase emergencies, getting water supplies close to people is vital.

Assessing existing working water supplies is the first activity, and where these are not
adequate, other solutions need to be identified and exploited as soon as possible.
Negotiate with water owners/producers for short or long term use of the supply,
ensuring existing users have continued access.

A short term option would be to use water tankers to transport water closer to the
population (see Water Trucking module for details). Water points used for collecting
water from water trucking operations will require storage capacity and a small
distribution pipeline to taps. See Annex 6.23 for details of installing a bladder tank for
storage and tapstands. It is vital though that an alternative supply that might take
108
longer to set up is found, otherwise water trucking will continue indefinitely and will
be costly and susceptible to breakdown.

A - If initial water supply is by trucking carry out the following:

1. Map population locations and identify sites appropriate for distribution (and
storage if using water trucking), ensuring households are within 500m of taps
and that access is possible by truck if water trucking is the initial option for
water supply. Sites should also allow easy access for the population and take
into consideration issues that could impact vulnerable groups in the siting of
water points (not just technical issues) i.e. protection concerns, ease of
collection for elderly, disabled, children, women, equity, etc. It is important not
just to consider where the water point is sited but also the route that people
(especially women and adolescent girls) have to take to collect water and their
views on its safety.

2. Consult population on collection times, quantities of water required and

preferred siting of water points, ensuring space for drainage of wastewater.

3. Identify key public institutions that would require water storage and
distribution – health facilities, schools, day care or early child care centers, etc.

4. Calculate number of taps required at each location (considering maximum flow

rate at peak hours, and ratio of 250 people per tap)

5. Calculate storage required between refills, assuming peak demand of up to 60%

of total daily demand in 4 morning hours.

6. Design water points and storage, using Annex 6.23 to define construction
details.

7. Set up water quality monitoring and testing at distribution points. Train

operators to measure the level of chlorination to ensure that the water supply
meets the water quality standards of 0.2 mg/l at the household after 24 hours; and
0.5 – 1.0 mg/l at any point of distribution (tapstand, from a tanker or donkey cart) –
both before and during an outbreak6 (using a pool tester or similar) and to record
the amount of water supplied.

8. For each water point, there needs to be a Water Management Committee

(WMC) to operate and maintain the water point, record deliveries and to help

6 During the process to develop the Sudan Drinking Water Safety Strategic Framework, 2017 it was agreed6 to: 1) Maintain a
free chlorine residual of 0.2 mg/l at the household level after 24 hours; 2) Increase the chlorine residual to leave at least 0.5-1.0
mg/l residual at public standposts in any hot climate condition, irrespective of outbreak or normal conditions, and to monitor
the effects along the water chain to check: a) residuals in households, as well as checking b) the community acceptance of the
chlorine taste/rejection levels; and then to adjust accordingly. This update in level for FRC at distribution points is to take into
account the hot climate and the high risk of contamination in Sudan from issues such as open defecation and old piped
networks with intermittent supply. The changes have been based on recent learning from research in South Sudan and
elsewhere. The recommendation has been discussed with WHO Geneva and it has been agreed that the increased levels are in
alignment with the principles of the WHO Guidelines for DWQ 2017 with the main priority for chlorination to have a residual of
0.2 mg/l in the household.

109
 in hygiene promotion. The Village Health Committee, if operational, would be
a good option.

9. Carry out hygiene promotion including focus on safe water chains (collection,
handling or transport, storage). Place signage that water is safe for drinking
around water points. Hygiene promotion could also address issues of odour,
taste and color of water if people are not used to changes in these.

B - If water supply for a camp is from another source and a piped network
is required:

1. Where there is an ability to be part of the planning stage of a camp (i.e. site
has not yet been selected) it is important that WASH considerations are some
of the key parameters of selection.
Of prime importance is the availability of water that is:
 reliable - throughout the year;
 adequate - enough water to meet the water supply needs of the planned
population and possible camp extensions at 15l/c/d plus existing water
users’ needs;
 treatable – either direct chlorination or simple treatment to reduce
turbidity to levels where chlorination is effective (<5NTU);
 and at a distance and elevation that can be effectively transmitted by
pipeline through gravity or pumping.

Also important are:

 the slope of the site of between 1% and 6% to allow for drainage of
surface water
 soil conditions suitable for digging latrines – not hard rock, not
collapsing soils, some level of permeability
 no risk of major flooding, landslides or other natural disasters
 if populations have moved from areas free of vector-borne diseases
such as malaria or dengue, then they should not be moved to areas
where these are endemic

2. Working with site planners, map camp and identify sites for water points,
ensuring households are within 500m of taps and that access is possible by
truck if water trucking is the initial option for water supply. Sites should also
allow easy access for the population and take into consideration issues that
could impact vulnerable groups in the siting of water points (not just technical
issues) - see point A1 on the previous page.

3. If population is present or can be contacted, consult population on collection

times, quantities of water required and preferred siting of water points,
ensuring space for drainage of wastewater.

4. Identify key public institutions that would require water storage and
distribution – health facilities, schools, day care or early child care centers, etc.

110
5. Depending on water quality, define water treatment process for the camp,
using the module on Water Treatment and Ministry of Health Guidelines for
Water Quality.

6. Using the design parameters and instructions of the Technical Guideline for
Drinking Water Distribution Networks, sections 2 to 5, design a distribution
network. Coordinate with the site planners to ensure that where people will
be initially settled, the water points are available first, so that the water supply
can be rolled out, matching the setting out of the camp.

7. For a long-term camp, the pipes will need to be trenched. All pipework will
need to be protected, especially for road crossings. Ensure plans are drawn of
the as-built water supply so that any further work to the camp (such as new
buildings for schools, new roads etc.) do not cut pipelines.

8. Design the system as far as possible to be fed by gravity. This could mean all
the supply is gravity fed from a supply above the camp (such as a spring) or,
the water should be pumped from the water source to water tanks set at the
highest point in the camp and gravity fed to the water points. The worst case
would be where some parts of the camp have water pumped to them from
storage tanks. See figure below:

Stages Water Raw Pre- Coagulation Chlori- Storage Distribu-

abstraction water treatment / nation tion
and storage (such as Flocculation
pumping roughing / Sedimen-
filtration) tation or
Sand
filtration

Adapted from Engineering in Emergencies, Davis and Lambert, Practical Action Publishing,
2002

9. It is important that the treatment process is defined at this stage so that the
number of treatment tanks is designed for. Remember that the treatment is
not instantaneous and will take time, both for the treatment process (up to 8
to 12 hours for flocculation and 30 minutes for chlorination) and for allowing
the treated water to flow by gravity between treatment processes e.g. from
flocculation to chlorination.

10. Calculate number of taps required at each location (considering maximum flow
rate at peak hours, and ratio of 250 people per tap)

111
11. Ensure storage has a volume to store a minimum of 1 day’s supply, if the supply
is likely to be unreliable, a larger storage of up to 3 days might be more suited.
Calculate volume available at final treated water storage to allow for peak
demand of up to 60% of total daily demand in 4 morning hours.

12. For installation of bladder or onion tanks see Annex 6.23, for setting up Oxfam
tanks and similar longer term storage see Annex 6.24.

13. Ensure all tapstands have drainage and soakaway pits designed for them,
ensuring the pits are adequate for the permeability of the soil. Access to the
tapstands for people with restricted mobility, children and women needs to be
considered. Where there are steep slopes, steps would be important to put
in, ensure they are not too narrow. Access for wheelchair users is also
important to consider. Narrow access paths should be avoided, such as
stepping stones over areas of poor drainage which can be an area where
women and adolescent girls are harassed by men as they pass by each other.
It is important to discuss with women, adolescent girls, children and disabled
people their concerns about access.

Consider the height of the tapstands and the type of taps for children to use
them. Taps should be positioned a little higher than the tallest water container
used, but need also to be a height that children and people with reduced
mobility can also use them easily. Using more robust taps (3/4” rather than ½”
taps) also reduces the likelihood that they will get broken. Some taps,
especially under high water pressure, are difficult for children to open and this
must be checked and rectified.

A pedestal, about 45cm high, built close to the tapstand will allow children and
others to lift their full water container half way and rest, before putting it on
their head or wheelchair.

14. Set up water quality monitoring and testing at distribution points. Train
operators to measure the level of chlorination to ensure that the water supply
meets the water quality standards of 0.2 mg/l at the household after 24 hours;
and hence 0.5 – 1.0 mg/l at any point of distribution (tapstand, from a tanker
or donkey cart) – both before and during an outbreak (using a pool tester or
similar) and to record the amount of water supplied.

15. For each water point, there needs to be a Water Management Committee
(WMC) to operate and maintain the water point, record deliveries and to help
in hygiene promotion. The Village Health Committee, if operational, would be
a good option.

16. Carry out hygiene promotion including focus on safe water chains (collection,
handling or transport, storage). Place signage that water is safe for drinking
around water points. Hygiene promotion could also address issues of odor,
taste and color of water if people are not used to changes in these.

112
Annexes

113
Annex 2.1 Basic Hygiene Kit and Full Hygiene Kit
Basic Hygiene Items

(taken from SPHERE Handbook 2011)

Full Hygiene Kit for family of 5 for 2 months

(taken from Save the Children – Standard Products Catalogue, December 2013)

114
Annex 3.1 Bill of Quantities for Communal Pit latrine (4 block)
from Excreta Disposal in Emergencies, P Harvey, 2007 WEDC Publication

115
Annex 3.2 Handwashing Options

Handwashing drawings taken from Excreta Disposal in Emergencies, P Harvey, 2007 WEDC
Publications

116
Annex 3.3 Soakaway
Large stone-filled pit, topped with plastic sheeting and earth to allow wastewater to
percolate into the sides and base of the pit. Useful for water point wastewater or
kitchen, clothes or shower washing wastewater after a grease trap.

From Public Health Engineering in Precarious Situations, MSF, 2010

Calculations for Soakaway Pit:

Calculate the volume of pit required for a soakway pit using the following:

1 - Calculate the surface area of pit wall required to infiltrate the wastewater.
117
 Pit wall area (m2) = daily wastewater flow (litres) / soil infiltration rate (see
table 1)
2 - Choose a pit diameter

3 – Calculate the depth required to dispose of all liquids

Depth of pit required = pit wall area / (π x pit diameter)

4 – Add 0.5m to depth to allow for soil covering above active pit

Table 1: Soil Infiltration rates for clean wastewater – pretreated through grease trap
or septic tank

From Reed, R and Dean, P.T. (1994) Recommended methods for the disposal of
sanitary wastes from temporary field medical facilities. Disasters, Vol 18, No.4

118
Annex 4.1 WASH Slabs and Showers
1 Wash slab

from Public Health Engineering in Precarious Situations – MSF 2010

119
Annex 4.2 Shower Details
From Public Health Engineering in Precarious Situations, MSF 2010

120
Annex 4.3 Screened Hygiene Unit - Private Latrine and Shower
Block
(adapted from Excreta Disposal in Emergencies, A Field Manual, P.Harvey et al, WEDC, 2007)

Notes:
 It is very important to discuss with women and girls if they would like any
modifications to help them wash private items such as underwear or
menstrual hygiene materials, or to make the facility more usable or safer to
use.
 A clothes washing area could be added inside each screened area for both male
and female blocks, large enough to do clothes washing.
 Women and girls may appreciate a larger washing unit to be able to wash
private items including menstrual materials. But also both men and women
may appreciate a larger unit to be able to take in small children to bathe them.
People with disabilities also often find larger units easier to use.

121
Annex 4.4 Bill of Quantities for Women’s Hygiene Unit

122
Annex 5.1 Wastewater Facilities

Grease traps remove floating grease, oil and fats and some solids from the
wastewater which would otherwise clog the soil of the disposal unit. They are typically
placed after the wastewater generating facility (shower etc.) and before any disposal
method. Simple grease traps can be made from oil drums cut lengthwise.

From Public Health Engineering in Precarious Situations, MSF, 2010

123
Annex 6.1: Key Information Checklist Regarding the Water Source
(adapted from Emergency Water Sources, Guidelines for Selection and Treatment, S. House,
R. Reed, WEDC, 2004)

Much of the following information requires a mixture of sources – key informants will include
staff from the Drinking Water and Sanitation Unit (DWSU) and Ministry of Health, teachers,
imams and Mahalia leaders, other development and humanitarian agencies working in the
area as well as university staff.

It is vital to interview the local population, especially women, children, disabled and the
elderly to both ensure their knowledge is included in assessments but also to ensure that
communities are involved from the earliest stages in decision-making, planning,
implementation and monitoring of any water source improvements.

The following figure provides an overview of the considerations that are needed when
selecting a water source. Details of each are elaborated in the checklists which follow.

Figure from Emergency Water Sources: Guidelines for Selection and Treatment, S. House and R. Reed,
WEDC 2004

124
A - Background information
 Maps (topographic, geological, road, hydrogeological, demographic, land-use, rainfall)
 Aerial photographs / Landsat images 

 Regional details
o Climate (including rainfall data) 

o Industrial and agricultural practices 

o Populations (culture, religion) 

o Economy 

o Political situation 

o Exchange rate 

 Previous surveys / studies (organizations’ database or library) 

 Other agencies working in the field 

 Structure of government and local government (including which store information and
which make decisions)
 Contacts in key departments (water and sewerage, water resources, planning,
surveying, meteorological) 

 National policies and development projects 

 Existing national emergency plans 

 Capacity of the government to cope with the water demands of the affected population
 Background to the crisis and projected developments 


B - Settlement orientation
 Boundaries, present sub-divisions (including ethnic or clan divisions), possible areas for
expansion (include distances) 

 Population density where settlements are dispersed or mobile
 Slope of ground (and existing drainage)
 Water sources (and areas susceptible to flooding and other physical threats)
 Areas with buildings / shelters, open spaces and communal areas
 Access roads 

 Sanitation facilities including excreta disposal, 
refuse dumps / collection areas and
graveyards 

 Administration centers
 Chemical stores 

 Lighting 

 Security arrangements 


125
C - Demographics, present water usage and water demands
 Water user numbers — affected population:
o Individuals
o Livestock large and small (and average number per family) 

o Other users / uses if specific supply is within remit: e.g. health centers (in-
patient, out-patient and cholera centers); feeding centers 

 Water user numbers — local population:
o As affected population (above) up and downstream 

o Industries and agriculture 

 Present water source (type, location, level of service, distance to collection point).
 Current water consumption (it is important to ask women (especially pregnant women
and mothers of new-borne children), children, the elderly and disabled people what
their water consumption needs are as these might be larger than other parts of the
community)
 Does the affected population have adequate containers for water collection? Smaller
containers of 10 to 13 liters might be more suitable for children collecting water.
 How long do people take to collect water?
 When are the peak periods for collecting water? Does there need to be extra storage
to ensure the greater demands during peak periods can be met?
 Are the populations static or mobile? 

 Diseases prevalent in the local and affected populations (e.g. cholera, dysentery,
typhoid, malaria, fluorosis, diarrhea to those new to the area, skin diseases) 


D - Features of the source (excluding water safety/quality)

Physical features including yield
 Source name / number, type and location 

 Ground and water level (note instrument used for measurement) 

 Layout / dimensions 

 Yield estimation: (volumes / flows, variation with season, recharge capacity) 

 Discharges (in and out; where are they from and where do they go) 

 Environmental features of the area surrounding the source (river bed materials; plant
and tree cover; activities such as farming or industries) 

 Is the source affected by extreme weather conditions (e.g. below 0oC)? 

Management, legal, security, socio-political and cultural issues
 Present demands (who, what for, how much, is there competition with animals) 

 Are there intermittent users such as nomads 

 Who owns the land and what is the procedure to obtain permission to abstract
 Responsible authority for control and maintenance 

 Is a tariff being charged for using the source (paid to whom and how much) 

 Accessibility at present for water collection (can elderly, children, or those with
disabilities gain easy access to the source?) 

 Security problems at the source (especially consider women and children and opposing
groups in conflict situations)
 Do women, adolescent girls or children feel insecure when collecting water, are there
126
 sources they would prefer to use? 

 Are any areas mined? 

 Socio-political constraints to using the source and 
cultural beliefs re: water provision


 Consider national development objectives 

 What are the affected populations’ and local populations’ priorities for water provision?
 Natural threats within the vicinity of the source (cyclones, earthquakes, mudslides, etc.)
Is there water committee, if yes what is the legal status. Do they collect money, where
they deposit, who audits the account? What is the gender make-up of the water
committee, both in terms of percentage women (and older children) and also of roles
they have?
 How does the committee link to SWC?
 Do SWC regulations allow community participation in water facilities management and
related decision-making?

E - Water Safety/Quality
 The quality of the water at present
 Existing protection and potential for improved protection of the source
 Predicted variations in water quality in the future and pollution risks
 Refer to the SSMO standards 2016 for parameter levels and the Federal Ministry of
Health in the Manual of Environmental Health in Emergencies
 Wherever possible water samples should be taken and sent to water testing
laboratories at State or Federal level for analysis, although this will require appropriate
transport mechanisms to check that the parameters do not change in transit.
 Turbidity, pH, Total Dissolved Solids (TDS) and fecal coliforms can be tested at field level
(see section 7.5 and Annex 6.21 in Water Treatment module for details) but wherever
possible should also be verified by a laboratory.

F - Requirements for development of the source

 Technical requirements:
o Protection requirements 
-
 Protection of source structure from natural hazards (landslides)
 Protection of source from pollution hazards
 Protection of storage and distribution networks from natural hazards
 Protection of storage and distribution networks from
o Abstraction method 

 Groundwater – well, spring, borehole
 Surface water – infiltration gallery, dam intake, lake, river
 Rainwater – roof catchment, rock or artificial catchment, below ground
storage,
o Treatment requirements including storage:
 Infiltration 

 Sedimentation 

 Roughing filtration 

 Assisted sedimentation 


127
  Slow sand filtration 

 Rapid filtration 

 Disinfection 

 Activated carbon
o Transmission distance and means of transmission 

 Pumps (electrical; diesel; petrol; hand pumps) 

 Generators (diesel; petrol) 

 Tanks (galvanized steel / iron; Oxfam tanks) 

 Pipes (cast iron; galvanized steel / iron; asbestos cement; UPVC; MDPE),
diameter, lengths
 Pipe fittings (valves, bends, air valves, couplings, etc.) 


o Supply storage
 Size and type of tanks
o Distribution requirements 

 Service levels – tapstands, yard taps, in house taps
o Subsidiary requirements (e.g. road construction; threat mitigation activities) 

o Consider standardization with existing systems in-country as support to national
development objectives 


 O&M requirements (human and consumables):

o O&M human resources 

o O&M consumables 


 Resources / logistics: 

o Material and equipment requirements 

o Human resource requirements 

o Logistical requirements 


 Costs:
o Costs for capital and O&M (materials, equipment, human resources, logistics)

 Time of set-up:
o Total time for system to be up and running (technical requirements versus
resources / logistics and other constraints)

 Ease of O&M

o O&M requirements versus resources / logistics and other constraints

G - Impacts of development
 Effects of source development on the aquifer and remote sources:
o Location and capacity of aquifers 

o Which sources are fed from the same 
aquifers 


 Effects of development on existing users of the source and local populations at the
point of abstraction and downstream:

128
 o Determine: yield of source at present, existing demands, new abstraction
demand, remaining yield (dry season) and the effects on existing users 

o Possible compensation for local communities up and downstream for the loss
of yield or inconvenience. Also compare local and affected populations’ supplies
and consider upgrading local supplies to prevent friction 

o Consider migration of people and animals / livestock to improved water sources
(may be pronounced with nomadic populations) 

o Effects on community structures / management capacity of organizations and
populations 

o What subsidiary / ancillary activities are required (training, road construction,
sanitation, agricultural extension, hygiene promotion, etc.)? 


 Effects on vegetation and erosion:

o Change in yield 

o Effects of abstraction on vegetation and erosion and potential actions to
minimize effects 

o Effects of migration to improved water sources on vegetation and erosion 


 Effects of water treatment and waste disposal:

o Increase in waste water — how will it affect 
levels of standing water 

o How will chemicals and fuel for water treatment be stored (location, security)?


o How will waste chemicals be disposed of? 

o How will the sludge produced during 
treatment be disposed of?

H - Availability of resources / logistics 


Logistics
 Condition of roads in the dry and rainy seasons (major access roads; minor access roads;
internal settlement roads; road crossings) 

 Flooding and other physical threats (settlement areas; access roads) 

 Security (on access roads and within settlements). Which groups are causing the
security problem? How common are guns in the area? 

 Access to international freight (airstrips; ports; railways; road links) 

 Customs clearance (import taxes, procedures, problems, delays) 

 Availability and reliability of freight transporters 

 Journey time for freight 


Resources
 Materials and equipment (type; make; size; condition; capacity; power consumption;
fuel requirement; cost; volume / number available; availability of drivers / operators):
o Pumps (electrical; diesel; petrol; hand pumps) 

o Generators (diesel; petrol) 

o Tanks (galvanized steel / iron; Oxfam tanks) 

o Pipes (cast iron; galvanized steel / iron; asbestos cement; UPVC; MDPE) 

o Pipe fittings (valves, bends, air valves, couplings, etc.) 



129
 o Construction materials and tools (cement; reinforcement steel and tying
wire; gabion mesh; aggregate; sand; construction hand tools; masonry hand
tools; nails / screws; timber; cement mixer) 

o Drilling rigs (rotary, percussion) 

o Chemicals (chlorine; Polyaluminium Chloride (PAC); aluminum sulphate;
ferric chloride; ferrous sulphate; lime) 

o Fuel / power (diesel; petrol; electricity) 

o General usage transport (pick-ups; small lorries or vans) 


 Human resources (names; point of contact; employer; numbers):

o Tradespeople: plumbers; mechanics; electricians; carpenters 

o General construction personnel and supervisors 

o Water technicians / engineers 

o Hygiene promoters/health educators / community development workers 

o Logisticians 


 Local construction techniques (details):

o Well construction (hand dug well, tube well) 

o Spring tapping 

o Borehole drilling (are the drilling teams available with rigs?) 

o Pipe laying and joining 


 Water treatment processes used locally:

o Infiltration 

o Sedimentation 

o Roughing filtration 

o Assisted sedimentation 

o Slow sand filtration 

o Rapid filtration 

o Disinfection 

o Activated carbon 


130
Key Sources of Information will be as follows:

Information Source of information Method of Collection

Physical State level Government Ministries, Key informant interview (KII),
features, Maps, internet secondary data collection,
settlements Local and affected populations KII
Demographics, Other humanitarian agencies, State KII
water use level Ministries
Local and affected populations, Formal and less formal focus
especially vulnerable groups (elderly, group discussions (FGD), health
disabled, women and children) staff, teachers
Observations
Logistics and Suppliers, Other humanitarian KII
Resources agencies, State level ministries
Water Source Observations, calculations, risk Measuring flow, testing,
physical assessment mapping catchment (see Annex
features 6.2 Catchment Mapping),
sanitary survey
Local population KII
State level ministry records KII
Management of State level ministries KII
water source Observation
Local populations KII

131
Annex 6.2: Catchment Mapping
(taken from Emergency Water Sources, Guidelines for Selection and Treatment, S. House, R.
Reed, WEDC, 2004)

Catchment mapping involves the mapping of all of the features in a catchment area or in a
region which may include several catchment areas. Features to be highlighted by mapping
include:
 Physical features (high and low areas, vegetation, water sources) 

 Human features (settlements, industry, agriculture, roads) 

 Distances between users and water sources 

 Distances and approximate heights between features 

 Rock and soil types (if known) 


The maps are used for orientation in the area, the location of salient features, and the
prediction of potential pollution pathways. 


132
Annex 6.3 Sanitary Survey Forms for Rural Water Supplies:
3.1 Sanitary Survey for Open Well

Note MSD: Minimum Safe Distance – Sudanese standards on water quality define the Minimum Safe
Distance between open wells and latrines as 30m for situations where:
(a) The distance from base of latrine pit to water table is 10m or more, and
(b) Where the soil type is clay, silt, fine sand or weathered basement (non-fissured), and
(c) Where sanitation is dry sanitation or pour-flush with fewer than 10 users, and
(d) Where it is not a densely populated urban area

For all other situations refer to the Sudan guidance on establishing risks of contamination of groundwater
from on-site sanitation (under development 2017). Technical experts in the SWC or MoH may be able to
provide site specific guidance on minimum distances based on the ground conditions.

133
Type of Facility: OPEN DUG WELL
Name of Health Post ------------
Village name and location of well -----------------------
Date of Visit:……………..
Water Sample taken? …… Sample No. …… Thermotolerant Faecal Coliform present?.......

Questions to be asked during survey:

1. Is there a latrine within 30 m of the well? Y/N

2. Is the nearest latrine on higher ground than the well? Y/N

3. Are there any animal excreta or rubbish within 15 m of the well? Y/N

4. Is the drainage poor, causing stagnant water within 2 m of the well? Y/N

5. Is the drainage channel broken allowing a pool of water to form? Y/N

6. Is the wall around the well inadequate, allowing surface water to enter the Y/N
well?

7. Is the concrete floor less than 1.5 m wide all around the well? Y/N

8. Are there any pools of water on the concrete floor around the well? Y/N

9. Does the concrete floor around the well have any cracks that could let Y/N
water in?

10. Are the rope and bucket left in such a position that they may become Y/N
contaminated?

11. Are the walls of the well poorly sealed at any point for 3 m below ground Y/N
level?

Total Score of Risks…..…../11

Contamination Risk Score: 9-11 Very high, 6-8 High; 3-5 Intermediate; 0-2 Low
Results & Recommendations
The following important points of risk were noted …………..……….. (list no.s 1 -11) and the
authorities advised on remedial action.
Name ------------ Signature ------------

134
3.2 – Sanitary Survey for Well with Handpump

Note MSD: Minimum Safe Distance – Sudanese standards on water quality define the Minimum Safe
Distance between open wells and latrines as 30m for situations where:
(a) The distance from base of latrine pit to water table is 10m or more, and
(b) Where the soil type is clay, silt, fine sand or weathered basement (non-fissured), and
(c) Where sanitation is dry sanitation or pour-flush with fewer than 10 users, and
(d) Where it is not a densely populated urban area

For all other situations refer to the Sudan guidance on establishing risks of contamination of groundwater
from on-site sanitation (under development 2017). Technical experts in the SWC or MoH may be able to
provide site specific guidance on minimum distances based on the ground conditions.

135
Type of Facility: DUG WELL WITH HANDPUMP
Name of Health Post ------------
Village name and location of well/handpump -----------------------
Date of Visit:……………..
Water Sample taken? ….. Sample No. …… Thermotolerant Faecal Coliform present?.......

Questions to be asked during survey:

1. Is there a latrine within 30 m of the well and handpump? Y/N

2. Is the nearest latrine on higher ground than the handpump? Y/N

3. Are there any animal excreta or rubbish within 15 m of the handpump? Y/N

4. Does the drainage channel contain stagnant water within 2 m of the Y/N
handpump?

5. Is the drainage channel broken allowing a pool of water to form? Y/N

6. Does the wall or fencing around the handpump have any breaks that Y/N
would allow animals in?

7. Is the concrete floor less than 1.5 m wide all around the handpump? Y/N

8. Are there any pools of water on the concrete floor around the Y/N
handpump?

9. Does the concrete floor around the handpump have any cracks that Y/N
could let water in?

10. Is the handpump loose at the point of attachment to the base which Y/N
could let water enter the casing?

11. Is the cover of the well unhygienic (unclean)? Y/N

12. Are the walls of the well poorly sealed at any point for 3 m below ground Y/N
level?

Total Score of Risks…..…../12

Contamination Risk Score: 9-12 Very high, 6-8 High; 3-5 Intermediate; 0-2 Low
Results & Recommendations
The following important points of risk were noted …………..……….. (list no.s 1 -12) and the
authorities advised on remedial action.
Name ------------ Signature ------------

136
3.3 - Sanitary Survey for Rainwater Collection and Storage

137
138
3.4 - Sanitary Survey for Water Trucking

139
140
3.5 - Sanitary Survey for Deep Borehole with Motorised Pump

Note MSD: Minimum Safe Distance – Sudanese standards on water quality define the Minimum Safe
Distance between open wells and latrines as 30m for situations where:
(a) The distance from base of latrine pit to water table is 10m or more, and
(b) Where the soil type is clay, silt, fine sand or weathered basement (non-fissured), and
(c) Where sanitation is dry sanitation or pour-flush with fewer than 10 users, and
(d) Where it is not a densely populated urban area

For all other situations refer to the Sudan guidance on establishing risks of contamination of groundwater
from on-site sanitation (under development 2017). Technical experts in the SWC or MoH may be able to
provide site specific guidance on minimum distances based on the ground conditions.

141
Type of Facility: DEEP BOREHOLE WITH MECHANICAL PUMP
Name of Health Post/VIllage ------------ Code no./Address -----------------------
Water Authority/Community representative signature………………
Date of Visit:……………..
Water Sample taken? ….. Sample No. …… Thermotolerant Faecal Coliform present?.......

Questions to be asked during survey:

1. Is there a latrine within 30 m of the pumphouse? Y/N

2. Is the nearest latrine a pit latrine that percolates to the soil (i.e. Y/N
unsewered)?

3. Are there any animal excreta or rubbish within 15 m of the borehole? Y/N

4. Is there an uncapped well within 30 m of the borehole? Y/N

5. Is the drainage area around the pumphouse faulty, is it broken, permitting Y/N
ponding and/or leakage to ground?

6. Does the wall or fencing around the pumphouse damaged or have any Y/N
breaks that would allow unauthorised entry or animals to enter?

7. Is the floor of the pumphouse permeable to water? Y/N

8. Is the well seal unsanitary? Y/N

9. Is the chlorination functioning properly? Y/N

10. Is chlorine present at the sampling tap? Y/N

Total Score of Risks…..…../10

Contamination Risk Score: 9-10 Very high, 6-8 High; 3-5 Intermediate; 0-2 Low
Results & Recommendations
The following important points of risk were noted …………..……….. (list no.s 1 -10) and the
authorities advised on remedial action.
Name ------------ Signature ------------

142
3.6 - Sanitary Survey for Protected Spring (Source)

143
144
3.7 Sanitary Survey for Surface Water Abstraction

145
146
3.8 - Sanitary Survey for Piped Water Distribution

147
148
Annex 6.4: Sanitary Investigation
(adapted from Emergency Water Source Selection SJ House & RA Reed, WEDC)

The sanitary investigation highlights risks around the vicinity of the source and so gives an idea
of faecal contamination.
• Use section A for unimproved water sources (e.g. spring cap, borehole) and use sections
A & B for improved sources.

• Any ‘yes’ answers in the high risk section implies the source is high risk
• No ‘yes’ answers in the high risk but some in the medium risk implies the source is
medium risk
• No ‘yes’ answers in the high or medium risk but some in the low risk implies the source
is a low risk
• If there are no ‘yes’ answers in low, medium or high it is likely the risks are negligible

Almost all surface water sources will be high risk and disinfection is useful to reduce these.

Sanitary investigation Yes No N/A

A. Use for a source with or without existing

engineered facilities
High risk of faecal or other pollution

· animals drink near to or from the source

· water is being collected directly from the source in individual

containers

· human defecation occurs in or near the source

· the source is used for bathing or laundry

· the source is used upstream by other communities

· surface run-off from the camp is likely to enter the source

upstream of the abstraction point

Medium risk of faecal or other pollution

· industries or agriculture operate near to the source

· refuse can be found around or in the source

· there is standing water within 2m of the source (i.e. drainage is

inadequate)

· there are latrines less than 30m away from the source (see also
the note for the circumstances in which this is valid)

· the source has a wide boundary (such as a lake, river or

stream) and hence is difficult to protect

149
Sanitary investigation Yes No N/A

B Use for source with existing engineered

facilities
Medium risk of fecal or other pollution

· protection structures are inadequate in design (borehole

capping; drainage curtains or channels well lining; spring box)

· if the source is a borehole it is <100m from uncapped wells or

other sources of pollution such as sewers, septic tanks or
refuse dumps

· if the source is a borehole it is less than 800m from a

graveyard

· if the source is a spring the cut-off drain above the spring is

inadequate

When the source is from an existing piped supply:

· the supply is intermittent

· there is less than 0.5mg/l of residual chlorine at the tapstand /

point of collection or 0.2mg/l of free residual chlorine at the
household

· the treatment systems are unreliable with possible

interruptions

· there are leaks from the pipework or valves

· the pipes are closer than 10m to latrines, sewers or drains

Low (but still possible) risk of faecal or other pollution

· there is inadequate fencing around the source (if it is not

enclosed in a building)

· there is damage or cracks to the abstraction or protection

structures (borehole capping; drainage curtains or channels;
well lining; spring box)

· if the source is a spring then the spring box contains silt or

animals

· if the source is a spring box the overflow pipe or air vents are
damaged or blocked

· the pump sumps are dirty

· the pumps are not in good working order

· the lifting or pumping devices are not secure and well fixed

· storage tanks are uncovered or cracked.

150
Annex 6.5 Water Safety Plan Team Responsibilities and Authorities
Teams for large scale water supplies should include the following skills:
 Appropriate authority to action any changes proposed in the WSP.
 Knowledge of the whole supply chain.
 Expertise in hazard identification and risk assessment.
 A team leader.
 Technical expertise and operational system-specific experience – and identify any
gaps in knowledge/skills available.
 Organizational authority to report through to the relevant controlling authorities such
as the executive of an organization or community leader.
 Understanding of water quality standards to be met.
 Appreciation of the water quality needs of the users.
 Understanding of the practical aspects of implementing WSPs in the appropriate
operational context.
 Understanding of the impact of proposed water quality controls on the environment.
 Familiarity with training and awareness programmes.

Teams for smaller scale water supplies would have similar skills, but the large part would be
understanding the community’s water quality needs of the users.

WSP Team details form:

151
Annex 6.6 Worked Example of a Tankering Schedule
A new camp will serve 10 000 people. There are no immediate sources of water in the camp.
Water will have to be trucked along a rough 10 km track from a single borehole source until
sources can be developed nearby.

Estimate the quantity of water to be tankered.

Population 10 000

Minimum emergency water requirement 7.5 l/person/day

Daily water requirement 75, 000 l

Allow 20% extra for wastage and for new arrivals 15 000 l


Water to be tankered 90 000 l/day

Survey the 10 km route and identify a suitable means of transporting the water. Rigid (5,000-
litre) tankers are found suitable and can be hired. Estimate the journey time from filling point
to distribution point. Do not overestimate speed.

One-way journey time @ 20 km/h is 30 minutes.

The borehole pump discharges at 5 l/s.

Therefore time to fill a 5000 l tanker: 5000/5 seconds = 1000seconds = 17 minutes.

Off-loading is by gravity through a 75 mm (3 in) diameter hose. (Offloading could be increased

by using a small pump mounted on each lorry)

Each distribution site has been chosen to give a 1.5 m head difference between tanker outlet
and receiving tank. This allows a tanker to discharge by gravity in about six minutes.

Calculate the turnaround time (total delivery time plus the return journey) for each site.

Time to fill tanker 17 minutes

Journey time from filling point to
distribution point 30 minutes

Time for off-loading tanker 6 minutes

Return journey time to filling point 30 minutes

Net turnaround time 83 minutes

Add 30% for contingencies 25 minutes

Gross turnaround time 108 minutes = 1.8 hours

152
The number of journeys and tankers required can now be determined. Include a generous
contingency time for rest breaks (for drivers, pump operators and supervisors) and for
refueling, maintenance, breakdowns and punctures. Contingency time is very variable,
particularly if the refueling point is some distance away. In this example, a contingency time
of 30% is taken. The following estimate assumes all the distribution points are approximately
the same distance from the borehole source. This is clearly not always going to be the case.

Number of deliveries/ tanker/ day = working hours in a day / gross turnaround time

= 12/1.8 = 6.7, say 6 = (a)

Total number of deliveries in a day = daily tankered water / volume per tanker

= 90,000/5,000 = 18 = (b)

Number of tankers (b/a) = 18/6 = 3

Summary: A total of three tankers of 5000 l capacity will be required to make six deliveries
each per day to supply enough water at 7.5 l/person/day for 10 000 people.

153
Annex 6.7 Water Truck Checklist
1) Number of Water trucks available:

Condition of the water trucks:

i. Is the tanker safe for potable water storage (not formerly used for petrol; is clean and
not corroded; etc.).
ii. Is the tanker well maintained and able to reliably make deliveries on the roads they
will be expected to drive on?
iii. Is the water trucking operator equipped and able to operate a pump for emptying the
transported water?

2) Number of flat-bed trucks available and their capacity:

Condition of the trucks (same as above);

i. How will they transport water? Plastic tank, bladder, etc.

3) Does the truck possess pumps and hoses to enable pumping? Will these need to be
procured?

4) Legality of the vehicle:

i. Is the vehicle registration complete and up to date?

ii. Does the driver have a legal driving license for this type of vehicle?
iii. Is the vehicle road worthy according to local transportation law (working lights,
sufficient tires, etc.)?

5) Previous experience – has this vehicle worked previously in a water trucking operation?

154
Annex 6.8 Accessibility and safety audit: water point
Taken from Violence, Gender & WASH: A Practitioner's Toolkit – Making water, sanitation and
hygiene safer through improved programming and services. House S. et al (2014) London, UK:
WaterAid/SHARE.

The purpose of the audit is to examine a water facility, and

a) Find out if a physically vulnerable person7 is able to use the facility independently.
b) Identify which features make it easy to use, and which features make it difficult to use by a
physically vulnerable person.
c) Find out if there are any safety concerns around using the facility, particularly for adolescent
girls, women and children of different ages.
d) Make suggestions for changes/improvements to the facility or its surrounds to improve
accessibility and to reduce any safety risks identified.
e) Involve the users in the design of facilities.

A. Allocation of tasks

Appoint a co-ordinator (if you haven’t already). Assign or ask for volunteers for relevant recording
tasks: note-taker, measuring dimensions, drawing diagrams, taking photographs, etc. (Team members
may do more than one task).

Names of team members Equipment needed

Co-ordinator Note-book & pen
Interviewer Note-book & pen
Note-taker Note-book & pen
Measurer Tape measure
Drawer of diagrams Note-book & pencil, eraser
Photographer Camera

B. Water point - general details

1. Type of water point …………………………………………………………………………………..

2. Location /Address …………………………………………………………………………………….
………………………………………………………………………………………………………….......
3. Name of implementing organisation/individual……………………………………………………
4. Accommodation:  owned  rented  other (specify)………………………………..

7This might be a frail elderly woman or man, a small child, a heavily pregnant woman, a wheelchair user or person with difficulty walking,
someone who is visually impaired, with weak grip, a broken leg, a limb amputation, the list is endless.

155
5. Geographic location:  rural  urban  peri-urban  village  farm  flat  hilly 
(Please describe) ………………………………………………………………………..

6. General description of water point, including materials, technology used.

………………………………………………………………………………………………………….....
………………………………………………………………………………………………………….....
………………………………………………………………………………………………………….....

7. Draw a diagram (on a separate sheet) a) from above and b) from the side, to show dimensions of
the facility and surround.

C. Accessibility and safety

Different users now attempt to use the water point. Make a note of who can use it and who cannot,
and what features make it difficult to use. Use the attached checklist to remind you of the kind of
features to look for, ignore any that are not relevant, and add things that are missing.

8. Getting there: …………………………………………………………………………..…………....

………………………………………………………………………………………………………….......
………………………………………………………………………………………………………….......
………………………………………………………………………………………………………….......
Suggested changes: ………………………………………………………………………………………
……………………………………………………………………………………………………………….
……………………………………………………………………………………………………………….
……………………………………………………………………………………………………………….
Checklist
Distance: How far is it from home(s)/classroom to water point?
Access route:
 Is the route outside or inside?
 If used at night, is the path lit?
 What is the path/ access route made of?
 Is the path wide enough for all users? (recommended minimum width 90cm)
 Is the path level and firm, with nothing to trip up? Is the surface of the path slippery when either
dry or wet? Are there obstacles that make it difficult to get past, or easy to trip up, especially
for visually impaired people? (e.g. vegetation, rubbish, up to 2m above floor level).
 Are there any parts of the path which make women or children feel unsafe when using it? If so
why?
 Are there landmarks that a blind/visually impaired person can follow, e.g. clear surface texture,
landmarks or guide rail?
 If there is a slope or ramp, how steep is it? (Recommended maximum 1 in 10)8. Is the surface
of the slope slippery or non-slip?

8 See Jones & Reed (2005, p.48-49) for ramp gradients and lengths.

156
9. Getting in/on/out: …………………………………………………………………………………….....
…………………………………………………………………………………………………………......
…………………………………………………………………………………………………………......
…………………………………………………………………………………………………………......
…………………………………………………………………………………………………………......
Suggested changes: ………………………………………………………………………………………
……………………………………………………………………………………………………………….
……………………………………………………………………………………………………………….
……………………………………………………………………………………………………………….
Checklist
 If there are steps, are they a height that disabled/ elderly people can manage? (recommended
max 15 – 17 cm each step).
 Are the steps even or uneven, firm or broken, non-slip or slippery?
 Is there a hand-rail for support?
 What is the difference in height between surrounding area and platform/ apron? Can a
wheelchair or crutch user easily enter/ get on?
 If there is a door or gate, does it open inwards or outwards?
 How easy is it to unlock and open the door/ gate? e.g. by someone with weak grip?
 If there is an entrance, is it wide enough for a wheelchair user to enter? (recommended
minimum width 80cm)
 If someone faced harassment or other safety risks when using the facility would they be able
to get away safely from the area?

10. Usability: ………………………………………………………………………………………….....

………………………………………………………………………………………………………….......
………………………………………………………………………………………………………….......
………………………………………………………………………………………………………….......
Suggested changes: ………………………………………………………………………………………
……………………………………………………………………………………………………………….
……………………………………………………………………………………………………………….
………………………………………………………………………………………………………….......
Checklist
 What is the floor made of? Is the floor even, or uneven, firm or unstable, slippery or non-slip?
 If there is a concrete surround/ apron, measure the dimensions (width – side to side, length
front to back).
 Can the user get close enough to use the water point?
 Is there a flat platform for the user to sit or stand whilst drawing water?
 Is there something for the user to lean on while drawing water?
 Can the user easily reach the operating mechanism (handle/ tap/ rope/ water surface )? If not
why not?

157
  Is there a place to stand the water container? Can the user easily lift the filled water container
and carry it?

D Interviews

11. Who uses the facility?

…………………………………………………………………………………………………………..
…………………………………………………………………………………………………………..
…………………………………………………………………………………………………………..
12. Can they use it easily?
…………………………………………………………………………………………………………..
……………………………………………………………………………………………………………….
……………………………………………………………………………………………………..
Are there people who would like to use it but cannot, or have difficulty?
…………………………………………………………………………………………………………..
…………………………………………………………………………………………………………..
…………………………………………………………………………………………………………..
13. Have there ever been incidents where women, adolescent girls, children or others have faced
harassment or other safety threats when using the facility? If so describe the problems that have
occurred. Also ask if there are any ideas as to how this could be prevented in the future?
…………………………………………………………………………………………………………..
…………………………………………………………………………………………………………..
…………………………………………………………………………………………………………..

13. Please add any additional information or comments.

This tool is part of the toolkit:

House, Sarah, Suzanne Ferron, Marni Sommer and Sue Cavill (2014) Violence, Gender & WASH: A
Practitioner's Toolkit – Making water, sanitation and hygiene safer through improved programming
and services. London, UK: WaterAid/SHARE.
It has been adapted from: Jones, H (2012) Accessibility Audit: Water Point. WEDC, Loughborough
University, UK. https://wedc-knowledge.lboro.ac.uk/collections/equity-inclusion

158
Annex 6.9 Maintenance schedule for India MkII in a hand dug well

India Mark II and Cylinder Assembly

i) Daily activities
Well
• Check for any debris in the well by regular visual inspection
• Clean the concrete apron
• Clear the drains
• Check that the gate is closed

ii) Weekly
Handpump
• Check the fittings such as nuts, bolts and handle assembly and tighten them.
• Check the axle bolt and tighten as needed.
• Make sure the lock nut is tight.
• Make sure the hand pump is firm on its base.
• Check the flange bolts fastening the water chamber to the pedestal are tight.
• Testing water quality using a Field Test Kit if available.

iii) Monthly activities

Handpump
• Tighten the handle axle nut and lock nut.

159
 • Check for loose or missing flange bolts and nuts and tighten as needed.
• Open the cover and clean inside the pump.
• Check the chain anchor bolt for proper position and tighten if needed.
• Look for rusty patches, clean with a wire brush and apply anticorrosive paint.
• Find out whether the hand pump base is loose and arrange for repair of the
foundation as needed.
• Greasing of all components.
Well
• Check the concrete apron and well seal for cracks and repair them with cement
mortar
• Record the water level with a rope-scale Village Health Committee
• De-silting of dug wells periodically as required

iv) Annual activities

Handpump
• Check discharge is satisfactory.
• Check if handle is shaky.
• Check if guide bush is excessively worn out.
• Check if chain is worn out.
• Check if roller chain guide is excessively worn out.
• Check all parts of the hand pump for wear and tear / damages, replace
damaged parts and reassemble the hand pump.
• Measure the well depth.
• All the components of the hand pump to be checked for wear and
tear/damages and damaged parts replaced and hand pump re-assembled.
• Washing and cleaning of the components of the hand pumps should be done
with water and bleaching powder, if required instead of mixture of water and
kerosene.
• The repairs to the hand pump platforms to be done as and when needed and
need not be on daily basis.
Well
• Dewater the well and clean the bottom
• Inspect the well walls and lining and repair as needed
• Check the water level and deepen the well as needed
• Record the depth of water level & depth of well with a rope scale

160
Annex 6.10 Maintenance schedule for India MkII in a borehole

i) Daily activities
Borehole
• Confirm water is being delivered.
• Check for leaks in the rising main
• Clean the concrete surround
• Clear the drains

ii) Weekly
Handpump
• Check the fittings such as nuts, bolts and handle assembly and tighten them.
• Check the axle bolt and tighten as needed.
• Make sure the lock nut is tight.
• Make sure the hand pump is firm on its base.
• Check the flange bolts fastening the water chamber to the pedestal are tight.
• Testing water quality using a Field Test Kit if available.

iii) Monthly activities

Handpump
• Tighten the handle axle nut and lock nut.
• Check for loose or missing flange bolts and nuts and tighten as needed.
• Open the cover and clean inside the pump.
• Check the chain anchor bolt for proper position and tighten if needed.
• Look for rusty patches, clean with a wire brush and apply anticorrosive paint.
• Find out whether the hand pump base is loose and arrange for repair of the
foundation as needed.
• Greasing of all components.
Borehole
• Check the concrete surround and borehole seal for cracks and repair them with
cement mortar
• Record the water level with a dip meter

iv) Annual activities

Handpump
• Check discharge is satisfactory.
• Check if handle is shaky.
• Check if guide bush is excessively worn out.
• Check if chain is worn out.
• Check if roller chain guide is excessively worn out.
• Check all parts of the hand pump for wear and tear / damages, replace
damaged parts and reassemble the hand pump.
• Measure the well depth.
• All the components of the hand pump to be checked for wear and
tear/damages and damaged parts replaced and hand pump re-assembled.
• Washing and cleaning of the components of the hand pumps should be done

161
 with water and bleaching powder, if required instead of mixture of water and
kerosene.
• The repairs to the hand pump platforms to be done as and when needed and
need not be on daily basis.
Borehole
• Record the depth of water level with a dipmeter & depth of borehole with a
rope scale

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Annex 6.11 Disassembly, inspection and reassembly of hand pump

(i) Disassembly of the hand pump may be required from time to time if major
problems are faced:
1. Loose pump head cover bolt.
2. Remove inspection cover from head assembly.
3. Insert chain coupling supporting tool.
4. Lift the handle to the top position and disconnect chain from handle by
removing the “nylon” nut and bolt (i.e., nylon insert lock nut).
5. Take out handle axle; while removing use the handle axle punch to protect the
axle thread and remove the handle from the head assembly.
6. Remove flange bolts from the head assembly.
7. Remove head assembly from the water tank.
8. Place the connecting rod vice on to the water chamber top flange and tighten
vice against connecting rod and allow the head assembly to sit on the
connecting rod vice.
9. Disconnect the chain assembly from connecting rod.
10. Support connecting rod with connecting rod lifter, loosen connecting rod vice
and remove; gently lower connecting rod to sit on check valve; remove
connecting rod lifter.
11. Loose water tank nuts and bolts and remove water tank bottom flange bolts.
12. Lift water tank by using tank pipe lifter and lifting spanners.

163
 13. Fit self-locking clamp and remove water tank.
14. Join plunger assembly to check valve by turning the rod lifter in clock wise
direction
15. To take out water from the pipe, remove the rod lifter; join the rod lifting
adaptor to the connecting rod; place head assembly over water tank and fix
handle to the lifter
16. Remove water from riser pipe by pushing down handle suddenly.
17. Lift handle upwards slowly and disconnect connecting rod lifting adapter and
take out head assembly.
18. Tighten the connecting rod lifter to the connecting rod and lift the connecting
rod and fix the connecting rod vice.
19. Hold the connecting rod, slowly loosen the rod vice and lift the connecting rod;
tighten the vice and repeat the process until it is possible to remove the
connecting rod; repeat the process until the last connecting rod with plunger
and check valve is pulled out.
20. Separate the check valve from the plunger.
21. Unscrew the plunger from the check valve.
22. Remove all the parts of the check valve and clean them.

(ii) Inspection for reassembly covers the following:

1. Check the water tank for leakage or damage.
2. Wash and clean all parts with a mixture of water and bleaching powder.
3. The stand assembly should be on a perfect level – check with a spirit level
4. Check the coupler for broken threads.
5. Check flanges and spout pipe for cracks and leakage.
6. Check the handle axle, bearings and chain; apply grease to the bearings and
chain.

(iii) Reassembly is as follows:

1. Ensure parts are clean and dry, and moving parts are lubricated with oil and
grease
2. Check ‘O’ ring and cup seal and replace as needed.
3. Remove cover of casing pipe for fixing stand assembly.
4. Place stand assembly over casing pipe and make sure that it is vertical and
check level of flange by spirit level.
5. Fix water tank assembly on the stand flange by tightening the nuts and bolts.
6. Join the check valve and plunger.
7. Connect the plunger to the connecting rod.
8. Insert the plunger assembly connected with the check valve in the riser pipe
and connect the riser coupler to the water tank.
9. Insert the lower end of the connecting rod in the riser pipe, and place the
connecting rod over the water tank and fix it to the vice.
10. Join the connecting rod pieces as per the requirement and insert in the riser
pipe.
11. Remove the connecting rod vice from the water tank by holding the top end of
the connecting rod.
12. Fix the connecting rod lifter to the top end of the connecting rod and rotate in

164
 the direction of the arrow so as to separate the check valve from the plunger
and ensure that it reaches the bottom plate.
13. Make a mark by hack saw on the connecting rod at the level of the water tank.
14. Lift the connecting rod assembly, fix the connecting rod vice and tighten the
connecting rod.
15. Cut the connecting rod as per the marking after removing the connecting rod
lifter.
16. Smoothen with the help of a file the cut surface of the connecting rod.
17. Make necessary threads on the top most end of the connecting rod.
18. Fix the middle flange on the top of the water tank and ensure that all four
corners coincide.
19. Tighten the check nut at the top of the connecting rod.
20. Screw the chain on to the connecting rod.
21. Place the chain coupling supporting tool on the middle flange and remove the
rod vice.
22. Place the middle flange and set flanges with water tank.
23. Place head assembly over the middle flange and tighten by spanner.
24. Place handle assembly and insert the handle axle by handle axle punch.
25. Lift the handle for fixing chain and tighten chain anchor bolt and nylon nut fully
(i.e., nylon insert lock nut); remove chain coupler supporting tool by lowering
the handle
26. Lift handle up and apply grease on the chain.
27. Lower down the handle and fix inspection cover and tighten the cover bolt fully
by the crank spanner.

165
Annex 6.12 Maintenance schedule for boreholes with motor pumps
Submersible or electric centrifugal pump

(i) Daily O&M activities:

• Clean the pump house.
• Check available Voltage in every phase.
• Check reading on ammeter is normal – stop pump if electric motor is drawing
too much current and report problems, open isolation valve.
• Check power factor.
• Confirm water is being delivered.
• Check for leaks in the rising main.
• Continue to check voltmeter and ammeter readings during the day.
 Check external wiring for frayed insulation or loose connections
• Maintain pumping log book and history sheets of tools, plants & equipment’s.
• Observe the abnormal sound of pumping machinery by listening the changes
in noise level.
• Clean the concrete surround
• Clear the drains

(ii) Weekly activities at the tank:

 Testing water quality using a Field Test Kit (for small schemes only).

(iii) Monthly activities:

 Check the concrete surround and borehole seal for cracks and repair them with
cement mortar
 Record the water level with a dip meter

(iv) Annual activities may include:

• Remove the pump and rising main from the well and inspect.
• Check pipe threads and re-cut corroded or damaged threads.
• Replace badly corroded pipes.
• Inspect electric cables and check insulation between cables.
• Check as per Recommendations of manufacturer’s operational manual.

Maintenance of a diesel engine

(i) Every Third Day:

Operate the diesel engine at about 1,000 rpm for at least 5 minutes or until warm.
This would allow the lubricant and coolant to circulate around the engine.

(ii) Every 8 hours Operation:

Check coolant level, sump oil level, oil reservoirs, for oil, water or fuel leaks and
clean oil bath cleaner.

(iii) Every 200 hours of Operation:

166
 1. Drain and renew engine lubricating oil.
2. Renew lubricating oil canisters.
3. Check tension of drive belt
4. Clean fuel water trap.
5. Lubricate dynamo rear brush.
6. Clean air filter element.

(iv) Every 400 hours of Operation:

1. Renew fuel and air filter elements.
2. Check hoses and clips.
3. Clean lift pumps sediment chamber.

(v) Every 2,400 Hours of Operation:

1. Check and adjust valve clearances.
2. Service injector units.

167
Annex 6.13 Sample O&M activity checklist format – example for India MkII in Hand-dug well
Daily activities (1 month O&M activity checklist) Month: _______________ Year: ___________________

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
Well
Check for any debris in the
well by regular visual
inspection
Clean the concrete apron
Clear the drains
Check that the gate is
closed

Weekly activities (1 month O&M activity checklist) Month: ______________ Year: ______________

Week 1 Week 2 Week 3 Week 4 Week 5

Handpump
Check the fittings such as nuts, bolts and handle assembly
and tighten them.
Check the axle bolt and tighten as needed.
Make sure the lock nut is tight.
Make sure the hand pump is firm on its base.
Check the flange bolts fastening the water chamber to
the pedestal are tight.

168
Monthly checks (1 year O&M activity checklist) Year: _____________

Jan Feb March April May June July Aug Sept Oct Nov Dec
Handpump
Tighten the handle axle nut and lock nut.
Check for loose or missing flange bolts and nuts
and tighten as needed.
Open the cover and clean inside the pump.
Check the chain anchor bolt for proper position
and tighten if needed.
Look for rusty patches, clean with a wire brush
and apply anticorrosive paint
Find out whether the hand pump base is loose
and arrange for repair of the foundation as
needed.
Greasing of all components.
Well
Check the concrete apron and well seal for
cracks and repair them with cement mortar
Record the water level with a rope-scale Village
Health Committee
De-silting of dug wells periodically as required

169
Annual checks (10 year O&M activity checklist) 10 year period starting year:
__________________

Year 1 2 3 4 5 6 7 8 9 10
Date of check here
Handpump
Check discharge is
satisfactory.
Check if handle is shaky.
Check if guide bush is
excessively worn out.
Check if chain is worn
out.
Check if roller chain guide
is excessively worn out.
Check all parts of the
hand pump for wear and
tear / damages, replace
damaged parts and
reassemble the hand
pump.
Measure the well depth.
All the components of
the hand pump to be
checked for wear and
tear/damages and
damaged parts replaced
and hand pump re-
assembled.
Washing and cleaning of
the components of the
hand pumps should be
done with water and
bleaching powder, if
required instead of
mixture of water and
kerosene.
The repairs to the hand
pump platforms to be
done as and when
needed and need not be
on daily basis
Well
Dewater the well and
clean the bottom
Inspect the well walls and
lining and repair as
170
needed
Check the water level and
deepen the well as
needed
Record the depth of
water level & depth of
well with a rope scale

171
Annex 6.14 Checklist for Community Participation and
Responsibility to be used before deciding on Solar Powered
Water Supply Systems
(Adapted from Solar Pumping Systems (SPS), Ratterman et al, 2007, Green
Empowerment)

The checklist below can help you to think about the issues that are important in
making sure that the community can accomplish what will be needed to use a Solar
Powered System.

 Complete a survey of all community members regarding water uses. The

purpose of this is to get a better idea of the requirements of a solar pumping
system and the expectations of the community.
 The community already has organizations or groups that meet regularly to
solve problems or make decisions. Do you already have a group to handle
water usage issues? Will you create one?
 What is the proposed legal ownership structure of the project? If this is not
done right at the start, there can be serious problems later on.
 The community leaders have worked with NGOs or other outside
organizations. If not, how can you support them to do so?
 Individuals in the community can step forward to take the roles of: water
steward, security, technical lead, maintenance supervisor, and perhaps more.
 The community can agree to the equitable division of labor necessary for
installing the system. All able members of the community should be willing to
chip in with the required work.
 The community is agreeable to sharing the costs of operating and maintaining
the system. It will be important to go through a process to determine how
much money needs to be charged to each individual or family for use of the
water to pay for the long term maintenance, repair, and equipment
replacement.
 You have considered the possible population increase and other social changes
that may occur from installing a Solar Powered Water Supply System. Make a
plan of action for several scenarios.
 You have considered how to fairly distribute the water resources both
physically and socially.
 You have considered a long-term plan including procedure for emergencies
and component repair and replacement (pumps last 10 years).
 You have considered how your SPS might interact with regional water
authorities. Will they help?

172
Annex 6.15 Example calculations for Solar Pumping

The hydraulic energy required (kWh/day)

= volume required (m³/day) x head (m) x water density x gravity / (3.6 x 106)
= 0.002725 x volume (m³/day) x head (m)

The solar array power required (kWp)

= Hydraulic energy req.d (kWh/day)/Av. daily solar irradiation (kWh/m²/day x
F x E)

where F = array mismatch factor = 0.85 on average

and E = daily subsystem efficiency = 0.25 - 0.40 typically

(from Peter Fraenkel: Water Pumping Devices. A handbook for users and choosers.
ITDG Publishing, 1997)

Example Calulation
Assuming 800 people with a total daily demand of 40l/p/d
Assuming a total dynamic head (distance form water level whilst pumping to top of
tank + friction losses in pipe) = 27m

Then Q = 800 x (40/1000) = 32m3/day

Hydraulic Energy required Ehyd= 0.002725 x 32 x 27 = 2.35kWh/day

Assuming the efficiency of the pump subsystem (conversion of electricity to hydraulic

output)
η=50%
This will vary depending on the pump and pump controller and details need to come
from the pump manufacturer. Newer technologies will have a better efficiency,
therefore this needs to be checked with the manufacturer.

Daily energy demand Ehydeff = Ehyd/ η = 2.35/0.5 = 4.71 kWh/day

Using Annex 6.15, daily solar irradiation/m2 = 5.89 (for worst month August)
Using a safety factor of 0.8 (assuming panels not fully clean, not in optimal position to
the sun, etc.)
Edailysolar = 5.89x 0.8 = 4.7kWh/m2

Approximate peak watt rating Ppeak = Ehydeff/Edailysolar x 1000 W/m2

= 4.71/4.7 x 1000
= 1002 Wp

Calculate number of modules

173
Choose a module – gives a Wp/unit – assume the module chosen has a Wp value of
55Wp/panel

Number of modules = Ppeak/Wp

= 1002/55
= 18.2, say 19 or even 20 to get a useful array.

Storage Tank required, assuming 3 days’ contingency storage (for cloudy days, pump
breakdowns etc.)

Storage Required = 3 x 32 = 96m3, say 100m3

174
Annex 6.16 Using the JRC Photovoltaic GIS Website to get
Average Daily Solar Irradiation (also known as Daily Solar Peak)
Website http://re.jrc.ec.europa.eu/pvgis/apps4/pvest.php?map=africa&lang=en

Website page from : http://re.jrc.ec.europa.eu/pvgis/apps4/pvest.php?map=africa&lang=en

Filling in the webpage:

You need to make sure the Africa-Asia part of the globe in the top left corner is clicked
(otherwise you can only do this for Europe). Put in the town name (or latitude and
longitude) for the place you want results for, check that the map is correct for the
place you want. Click on PV estimation tab on the right side of the webpage.

Radiation database: Keep as climate-SAF PVGIS, this does not affect the outcome
much.
PV technology would be crystalline silicon typically, unless a new technology is used
For this calculation, keep installed peak PV power as 1 kWp as you are trying to get an
idea of the peak solar hours.
Keep estimated system losses around 14 to 18% for monocrystalline cells.

Unless the solar array is going to be mounted on a building, keep this the mounting
position free-standing
Click optimize slope and keep the Azimuth 00 as this is due South (best position for
north of the equator.

175
It is unlikely that you would have a tracking option (this means that a motor would be
fixed to the solar array to move its position so that it always directly faces the sun (this
is expensive and will break down)

Output the results as PDF - easy to save, you can show a graph if you want, but it is
the figures you really want.

For solar pumping, you need Hd – average daily global irradiation per m2 (same as peak
solar hours.

Results

Typically, it is best to use the worst figure, if the pump is to be used year round as this
will allow you to run the pump the whole year through. It would also be possible to
take the average result (it might be worth trying both to see if this would change the
number of panels in the array.

176
Annex 6.17 Maintenance for Solar Powered System
For pump maintenance, see Module 5: Water Source Operation and Maintenance

1. Shade
Do:
• Make sure that all objects that may shade your module are removed.
• Make sure that only direct sunlight falls on your panel.
Do not:
• Concentrate artificial light on your solar module.

2. Cleaning
Your solar module must remain clean at all times.
Do:
• Inspect your solar module regularly for dirt such as dust or bird droppings.
• Clean your solar module once every three months (or when dirty) using clean water
and a soft cloth.
Do not:
• Use soap or detergent.

3. Security
Ensure that a fence with padlocked gate is put around the array, and make sure the
fence is high enough to prevent vandals or thieves but not too high to cast a shadow
on the solar array.

If the solar array is set up on a building, ensure it is well anchored to the building and
access is limited. Do not fix a wire mesh around it as it is already secure. This 'is
because shadows cast by the wire mesh will make it produce less energy.

4. Safety
Your solar module consists of glass which can easily break.
Do not:
• Throw objects at the solar module.
• Stand or step on the module.
• Try to repair your solar module if it breaks because once the module is broken, it
cannot be repaired.
• Carry out modifications on your system without technical guidance from your
system supplier or a qualified technician.

5. The Charge Regulator

Do:
• Ensure connections are firm. In case of a problem, consult your solar installer or
supplier.
Do not tamper with it.

6. Cable Network
• Inspect the cable network every three to five years to ensure there are no exposed
wires.

177
• Protect your solar wiring from damage as this can result in the failure of your system.
• Avoid short circuiting your cables as this can lead to system damage.

7. If a solar battery is installed:

Do:
• Keep the solar battery in a clean environment.
• Place the solar battery on a stable surface to prevent it from falling or tilting.
• Keep the solar battery safely inside a well-ventilated wooden box.
• Always check the level of electrolyte in every cell of your battery. If the level has
gone down, add some distilled (or de-ionized) water.
• Top the solar battery with distilled water from a good source, never use tap or rain
water since they have impurities, which may damage your battery.
• Apply Vaseline, not grease or oil, on both battery terminals to prevent acid mist (a
white substance) forming on them.
• Clean the terminals and battery's top surface regularly with hot water to prevent
accumulation of acid mist which causes batteries to self discharge.

Do not:
• Short -circuit the terminals of your solar battery. Your solar battery stores huge
amounts of energy. If you connect the terminals directly, the stored energy will be
released at one
go causing the wires to melt or fire to occur. All power must be consumed through the
installed regulator. This will protect your solar battery for a long time.
• Pour out the acid and fill with fresh acid as it damages the battery.
• Add acid to your solar battery at any time.
• Accept advice on battery repairs from unauthorized persons. Rather, contact battery
suppliers directly.
• Keep the solar battery near open flames as there is danger of explosion.
• Take your old batteries for repair.

178
Annex 6.18 Infiltration Galleries
They can be constructed on river banks or a stream bed (see diagram below). A slotted
pipe is buried in a trench of gravel in the river bed or bank. This leads to a collection
well where the water is pumped out. Several grades of gravel can be used, the larger
sizes closer to the infiltration pipe

Figure: A river bed infiltration gallery (taken from Engineering in Emergencies, J Davis
and R Lambert, Practical Action Publishing, 2002)

179
Annex 6.19 Jar Tests for Alum Coagulation and Chlorination
Dosing
Water analysis and jar tests for aluminum sulphate:
For pre-tests of raw water
Measure the pH with a pool tester and turbidity with a turbidity tube to
ensure a pH of 6.5 – 7.5

Pool tester and turbidity tube phots courtesy of E. Fewster

Jar tests
1. Prepare a 1% mother solution of aluminum sulphate by dissolving 10 grams
of granular alum into 1 liter of clean water.
2. Use 6 one liter transparent measuring beakers and rinse each one three
times with the raw water to be treated.
3. Fill the rinsed beakers to the one liter mark with the raw water to be treated.
4. With a syringe, inject a dose of the 1% mother solution in the following
quantities, 5 ml, 6 ml, 7 ml, 8 ml, 9 ml and 10 ml and mark each jar with the
dosage injected.
5. Stir the coagulant thoroughly in a circular moment for approximately one
minute
6. Wait approximately 30 minutes, observing forming of flocks and measure
the turbidity of each beaker.
7. Identify which beaker has the clearest water on top, with the greatest
number of settled flocs on the bottom.
8. If there are no beakers with any flocs, repeat the exercise with new dosing
concentrations (10ml, 12ml, 15ml, 20ml, 25ml, 30ml) following the
instructions above.
9. If it is difficult to determine the best result between several jars, use the
one where the least amount of coagulant was injected.
10. Extrapolate how much coagulant is required for the production of a large
volume of water based on the ‘ideal’ dose that has been determined by the
jar test.

180
 Field Jar Test – photo courtesy of S House

Example calculation below:

Calculate the dosage required for a 30,000litre tank if the jar test indicates
3ml of aluminum sulphate per liter of raw water:

 Jar test indicates 3 ml of aluminum sulphate per liter of raw water,

 Aluminum sulphate required for 30,000 liter tank = 3 ml / l x 30,000
l = 90,000 ml/tank

or 90 l of 1% mother solution per batch of 30,000 liters

Based on the active ingredient of Al2(SO4)3 ,

 5kg would be required for 90 l (55.6 g / l x 90l)

181
 Water analysis and jar tests for calcium hypochlorite (HTH):

For Pre-tests of raw water, measure:

o pH with a pool tester for pH of 6.5 – 7.5,
o turbidity with a Turbidity tube for turbidity of < 5 NTU
o water temperature with a thermometer to ensure a water
temperature of 20oC

Jar tests
1. Prepare a 1% mother solution of chlorine by dissolving 14 g,
approximately one soupspoon full) of calcium hypochlorite (HTH) with
65 – 70% active chlorine
2. With 4 x 20 liter buckets rinse each one three times with the water to be
treated
3. Fill the rinsed buckets to the 20 liter mark with the water to be treated
4. With a syringe, inject a dose of the 1% mother solution in the following
quantities, 1 ml, 1.5 ml, 2 ml and 2.5 ml and mark each jar with the
dosage injected
5. Wait approximately 30 minutes. NB. This is the minimum contact time
required for chlorine to react for water that has a pH < 8. If the pH > 8,
contact time is increased to 60 minutes
6. Measure the free residual chlorine of each bucket, choosing the sample
that has a range of 0.5 mg/l
7. If needed, fine tune the dosing following the instructions above and
8. Extrapolate how much HTH is required for the production of a large
volume of water (e.g. 2 m3) based on the ‘ideal’ dose that has been
determined by the jar test

Example calculation: how much HTH is required for a 2000 liter bladder if jar tests
indicate 2ml of 1% solution is required for 20l bucket.

• Jar test indicates 2 ml of 1% mother solution per 20 liter of water,

• means that it needs 100 times as much to chlorinate 2000 liters,
• or 100 x 2 ml = 200 ml of 1% mother solution

182
Water Testing Log / Record

Name of Technician: ________________________________

Location: ___________________________

Date pH Turbidity PAC or Free Fecal Notes /

and (NTU) other Residual Coliforms Problems
Time coagulant Chlorine (# per ml
(mg/l) (mg/l) sampled)

183
Annex 6.20 Oxfam Slow Sand Filter Kit
For complete details of setting up an Oxfam Slow Sand Filter Kit see
http://www.bvsde.paho.org/texcom/desastres/oxfamwfm.pdf

Set up of components of kit: Raw water tank, roughing filter, slow sand filter and chlorination
tank

Plan of set up

184
Roughing Filter construction details

Slow Sand Filter Details

185
Annex 6.21 Microbiological Testing of Water Quality
There are too many pathogenic organisms in water to test each type, almost all are
related to faecal pollution, except Guinea worm. An overall indicator of likely faecal
pollution is the easiest way to assess the microbiological water quality. Escherichia
coliform (E.Coli) is the best indicator organism, more generally thermotolerant coliform
are easily tested in the field (and 80% of thermotolerant coliform are E.Coli). Sphere
refers to thermotolerant coliform as ‘Faecal coliform’.

Microbiological analysis of water quality tests are usually undertaken using either
membrane filtration tests (such as included in the Wagtech/Palintest field kits) or using
the Most Probable Number (MPN) method (which tends to be undertaken in a
laboratory) or testing for hydrogen sulphide (H2S). The H2S tests do not however only
indicate faecal contamination, but can also indicate other environmental based H2S
producers or H2S naturally occurring such as in groundwater. The membrane filtration
and MPN tests are not instant tests and take time to collect samples, process and
incubate. The membrane filtration test requires an experienced operator to take
samples and to filter and incubate the water, all of which can lead to errors. The results
are more precise (when error free) than MPN testing. MPN testing is easier to
perform and less likely to have operator error but is generally undertaken in a
laboratory.

The SPHERE key indicator for microbiological water quality is 0 faecal coliforms/100ml
of water at point of delivery and use.

If using Wagtech/Palintest or Delagua kits or MPN kits, refer to operator’s manuals

for details.

A range of Wagtech/Palintest kits can be found on this link with further links for
brochures on the specific kits pages.
https://www.palintest.com/en/products/categories/drinking-water-wastewater-and-
process-water?category=wagtech-water-safety-kits

For the Delagua kit:

http://www.delagua.org/assets/library/329/DelAgua-Kit-Manual-Version-50-English.pdf

For most probable number (MPN) methodologies, the following provides a link to
Chapter 10 of “Water Quality Monitoring - A Practical Guide to the Design and
Implementation of Freshwater Quality Studies and Monitoring Programmes”. Bartram
J and Balance, R, 1996 UNEP/WHO.
http://www.who.int/water_sanitation_health/resourcesquality/wqmchap10.pdf

The whole book can be found here:

http://apps.who.int/iris/bitstream/10665/41851/1/0419217304_eng.pdf

186
Annex 6.22 Types of water tank for emergencies
Source: Public Health Engineering in Precarious Situations, MSF, 2010

Source: Public Health Engineering in Precarious Situations, MSF, 2010

187
Annex 6.23 Bladder/Onion tank and Tapstand Construction
• Find a position for the water point that allows a flat space for the bladder, onion
or PVC tank at least 1.5 m above the site for the tapstand to allow gravity flow of
water. If the bladder is to be put on a roof, assess the ability of the roof to safely
support that weight of water.

• If necessary, construct a platform for the bladder tank using earth and sandbags
or similar to ensure a stable platform when the bladder is fully loaded. If the
platform is made of compacted earth, it is advisable to allow an extra 0.5m
platform border around each side of the bladder. Lay out the groundsheet before
the bladder is put down, checking the ground for any sharp objects that could
pierce the bladder first.

Bladder on raised earth embankment above tapstand, Afghanistan (photo credit: Eric
Fewster)

• Where water distribution points will be used in the medium to long term, they will
need to be protected, pipes should be laid underground, storage tanks require

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 protection from the elements, either through their materials of construction
(metal with rubber liner or concrete) or with a roof for shade or to prevent
covering with snow, tapstands will require protection from freezing if this is likely.
Where a tank is to be placed on a flat roof, ensure the roof has the strength to
carry it safely.

• Decide on the number of tapstands, for a 10,000 liter bladder tank, 1 or 2

tapstands (6 or 12 taps) is recommended. The SPHERE handbook has an indicator
for adequate water access of 250 people per tap and a distance to collect water of
500m.

• Site the tapstand(s) about 5 to 10m from the tank, close enough to allow a good
flow through the pipes but not too close that people collecting water are likely to
damage the tank. Ensure issues that could impact vulnerable groups in the siting
of the tap stands (not just technical issues) i.e. protection concerns, ease of
collection, equity, elderly, disabled, children etc. are addressed through
discussions with the groups themselves. Child-friendly tapstands would include
ensuring that taps are not too high; that they are robust but easy to operate; that
if there are steps to the tapstand they are not too high; that there is a step or stand
to allow children to lift containers halfway and rest before they lift them up onto
their head.

• The taps on the tapstand should be positioned slightly higher than the height of
the tallest container so that they minimize splashing and wastage. The legs of the
tapstand are longer than the maximum height, to allow them to be dug into the
ground or set in a concrete drainage apron.

• Ensure there is good drainage of wastewater, the best way is to construct a

concrete apron to collect spilt water around the tapstand which is then channeled
off to a dug soakaway pit filled with large stones.

• Fence off the tank to prevent unauthorized access and dig a drainage trench
around the base of the platform or tank site to reduce erosion.

• If the tank is to stay for any length of time, construct a roof from available
materials to prevent UV deterioration of the tank.

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Source: Public Health Engineering in Precarious Situations, MSF, 2010

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Annex 6.24 Construction stages of Oxfam type tanks
From Engineering in Emergencies, J. Davis, R. Lambert, 2002 Practical Action

Preparation of ground for placement of tank:

A circle with a diameter of at least 1m larger than the tank diameter needs to be leveled and
cleared of sharp objects such as stones, roots etc. Where soil is likely to compress under
weight of water (such as black cotton soil), a concrete ring of width 0.3m can be constructed
at least 0.25m deep (with reinforcement for very soft soils) with a smooth top surface for the
steel sheets to sit on.

The tanks can be built on raised earth platforms to provide extra head. These need to be very
well compacted to ensure no further settlement when the tank is full, leading to tank collapse.

Make sure that the ground the butyl rubber liner sits on does not have any oil-based spillages
as these can destroy it.

Dig a 50mm deep trench the diameter of the steel tank sheets so that they sit in the ground,
preventing the butyl rubber liner from bulging out from underneath and bursting.

Similarly constructing an earth bank around the tank will protect the ground at the edge of
the tank from rain erosion. This would lead to the rubber liner bulging out from under the
base of the steel sheets and bursting.

For the taller tanks, it is vital that the tanks are built vertically as any deviation from the
vertical will over time encourage the tank to lean further, and cause a collapse.

It is vital to regularly monitor the tank for:

 signs of soil erosion around its base or erosion from leaking valves;
 any signs of the tank no longer being vertical,
 rust from any treatment chemicals
 tears in the liner

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192
Diagrams are from Engineering in Emergencies J. Davis and R Lambert, IT Publications (2002)
For specific details of setting up Oxfam tanks see:
https://www.oxfam.org.uk/equipment/catalogue/resources-included-available/water-and-
sanitation/water-storage/Water_Storage_Manual.pdf/at_download/file

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