Project Management Contract Adminstration EEIG
Project Management Contract Adminstration EEIG
Project Management Contract Adminstration EEIG
Contract Administration
May, 2021
Outline
Introduction
Project Management
Contract Administration
1
Introduction
2
Project Management
Project Management
Achieving Objectives
Client Objective
Company’s objective
Exceeding Expectations
Ultimate measure – Profit
Everyone's objectives
need to be met !
Key Contributors
Communication
Clear plan
Information / resources
Relationships with
Clients
Consultants
Staff
Subcontractors
Money
Delivery against committed obligations
Safety plan
QA/QC plan
Timely execution plan
Successful Execution
Definition
Key Attributes & Behaviors of Competent Leadership
Key Attributes & Behaviors of Great Teamwork
?
Key Attributes
Experience in MC2
• IFT V IFC ( Involve all the team – Draftsman, QA/QC, Site Engineer, QS. To
understand scope – and pick changes (T+C impact).
• The time at the start of a project – is Key. That’s where you want to know
everything about your project . Your work starts now. You won’t get the time later.
• Raise RFI – close design issues as early as possible. Workshop.
• PEP. PQP – get it approved. HSE Plan – get it approved. MSRA.
• Procurement. ( Package it – around 20). Strip the bill – and have the allowable.
Appoint Suby. Execute.
• Before placing a single block – all things were completed on paper.
Project Execution Strategy
Logistic Engineer Heavy Machineries Logistic Coordinator Fleet Officer Facilities Manager
site based Supervisor
Data Capturer
Fuel Operator
Site access, layout & establishment
Design Department
Project BIM
Manager
Procurement Manager
Procurement Assistant –
Support Staff
Key Attributes : Knowledge
Procurement Schedule
Project: 4B+G+M+30 FLOORS EEIG HQ
PROCUREMENT SCHEDULE
MAS Program
Duration for Approval Preparatio PO to be Lead time Material to Preparatio Appointed
S.No Materials Description Submital activity start Remarks
Approval Required n of PO placed duration be on site n to start Supplier/Suby
Date date
1 Substructure waterproofing & Blinding
5 Masonry works
6 Plastering works
QA QC Manager
HSE Manager
Security Supervisor
HSE Compliance Site Nurse Construction Risk
HSE Inspector
Officer Auditor
Security Guard
Permit
Coordinator Nurse Assistant
Key Attributes : Knowledge
Planning Manager
Project Planner Senior Planning Engineer Junior Planning Engineer Data Capturer
Commercial Department
Commercial Manager
Project
Formwork strategy
Slabs - PERI Skydeck
Column & shear walls - PERI Vario System
Jump form- Core walls- Peri Vario System
Scaffold strategy
Columns & shear walls – Cuplock
Core walls – not required. Jump form have its own working platform
Staircase access to every floor
Tower crane
ZTM 8 T capacity.
CONCRETE
C40 For Slabs. C50 for Columns
Shell & Core Organogram
EEIG Construction
Project Manager
Quantity Safety
Time Keeper Store Keeper Lab. Technician
Surveyor Supervisor
Specialty
Fit Out Fit Out Fit Out Fit Out
MEP Works Package
Coordinator1 Coordinator 2 Coordinator 3 Coordinator 4
Coordinator 1
Aluminum &
Glazing Works
MEP execution methodology
HVAC System
Smoke management system- basement parking
Air conditioning
Ventilation - extract fan-kitchen
Fire Fighting System
Fire alarm
Sprinkler system/fire extinguisher
Fm-200/pre-action
Water supply and drainage system
Hot & cold water
Common riser system
Rain, soil & waste
Electrical system
CCTV / BMS system
MEP Organogram
• The scope of works consists of the construction of the retail mall, multi storey car
park facility as well as a state of the art entertainment facility. ( 400 Shops, 100
Dinning outlets, Cinemas )
• Built up area: 574,000 m2
• Value: QAR 1.960 Billion
• Contract period: 29 months
• Client: BASREC
Key Attributes : Setting Clear Direction
Key Attributes : Setting Clear Direction
Key Attributes : Setting Clear Direction
Key Attributes : Setting Clear Direction
Key Attributes : Setting Clear Direction
Experience in DFC
• Introduction
• Overview of site & maincontractor site management structure
• Overview of subcontractor site management structure
• Contractual issues
• Communication plan
• Quality requirements
• Safety requirements
• Information required from maincontractor
• Construction programme
• Subcontractor mobilisation / site establishment
Key Attributes : Setting Clear Direction
Attention :Mr. Pierre Smit – Manager
Sub Date
SI.No. Corridor Area Finish Items Status
contractor 26-Oct 27-Oct 28-Oct 29-Oct 30-Oct 31-Oct
1 Corridor, Part 13, Ground Floor, 110-113/BP Wall Power Marking Vafe Closed
2 Corridor, Part 13, Ground Floor, 110-113/BP Wall Power Conduit Vafe Closed
3 Corridor, Part 13, Ground Floor, 110-113/BP Wall Fire Alarm Marking Vafe Closed
4 Corridor, Part 13, Ground Floor, 110-113/BP Wall Fire Alarm Conduit Vafe Closed
5 Corridor, Part 13, Ground Floor, 110-113/BP Wall HC Indicator Marking Vafe Closed
6 Corridor, Part 13, Ground Floor, 110-113/BP Wall HC Indicator Conduit Vafe Closed
7 Corridor, Part 13, Ground Floor, 110-113/BP Ceiling MEP 1st Fix HVAC Vafe Open
8 Corridor, Part 13, Ground Floor, 110-113/BP Ceiling MEP 1st Fix FireFighting Vafe Open
9 Corridor, Part 13, Ground Floor, 110-113/BP Ceiling MEP 1st Fix CHW Vafe Open
10 Corridor, Part 13, Ground Floor, 110-113/BP Ceiling MEP 1st Fix Drainage/Plumbing Vafe Open
11 Corridor, Part 13, Ground Floor, 110-113/BP Ceiling MEP 1st Fix Electrical Vafe Open
12 Corridor, Part 13, Ground Floor, 110-113/BP Ceiling MEP 1st Fix ELV Vafe Open
13 Corridor, Part 13, Ground Floor, 110-113/BP Ceiling MEP 1st Fix Fire Sealant Vafe Open
14 Corridor, Part 13, Ground Floor, 110-113/BP Ceiling MEP 1st Fix HVAC Plenums Vafe Open
15 Corridor, Part 13, Ground Floor, 110-113/BP Ceiling MEP 1st Fix FF Sprinklers Vafe Open
16 Corridor, Part 13, Ground Floor, 110-113/BP Ceiling MEP 1st Fix Grills Vafe Open
17 Corridor, Part 13, Ground Floor, 110-113/BP Ceiling MEP 1st Fix Lights Vafe Open
18 Corridor, Part 13, Ground Floor, 110-113/BP Ceiling MEP 1st Fix FA Devices Vafe Open
19 Corridor, Part 13, Ground Floor, 110-113/BP Ceiling MEP 1st Fix Speaker Vafe Open
20 Corridor, Part 13, Ground Floor, 110-113/BP Ceiling MEP 1st Fix Sprinklers Vafe Open
21 Corridor, Part 13, Ground Floor, 110-113/BP Ceiling MEP 1st Fix Fire Sealant Vafe Open
3. Where a Sub-contractor fails to deliver and
either completion of a section of his Works o
rectifying a defect ; the JV will put the neces
Key Attributes : Setting Clear Direction material to complete and close out and deliv
Client handover and All associated costs for
charged to the defaulting Sub-contractor’s a
RE: Daily Subcontractors Meeting @ 5 Pm - Close out Main building / Spa - 13 Jan 16 Attendees from Subcontractors:-
We will have our next close out meeting on 14 Jan 16 @ 5 Pm in the meeting room.
Experience in PH
Woke up early / and stay late.
• Catchup with mails , plan the day, the week, as throughout the day – the time is
focused on closing critical challenges for the project.
• Minutes of meetings, issue letters, study details drawings etc…
I was lucky with an inspirational Leader.
• Leadership by example. He was humble and approachable.
• Challenged-Supported-Trusted me.
Behaviors of Great teams
Behaviors of Great Teams
• Delighting the client comes from a personal conversation – not only a set of
specifications.
• Sort the GC out with submittals compliance – payment, material , shop drawing
authorities approval..
• Grand Mosque project – lead to German Embassy
• Experience in Dubai Airports
• PM’s office Renovation – lead to Mayor’s Office Renovation
Behaviors of Great Teams
• The scope of works involved demolition of the existing Mosque and construction
of a new Grand Mosque and Sablah.
This was ALEC Oman's first project as Main Contractor. The Project Team made
use of our own form-work and scaffold, raise our tower crane and let the MEP
package to ALEMCO with ALEC precast supplying GRC cladding. ALEC FITOUT
assisted with their local supply chain including joinery, cast gypsum and finishes.
• Contract Value : AED 33 Million
• Contract Period : 12 months
Behaviors of Great Teams
Behaviors of Great Teams
Behaviors of Great Teams
Avoid Liabilities - Pay Penalties - Bear the Cost of Rectifications - Carry out missing items
without getting paid - Bear 3rd Party Damages.
Definition
Employer’s Contract Administration is the process by which the Employer’s in-house team
and/or its consultants (Engineer) ensure the protection of Employer’s interests through
timely and proper discharge of obligations, and securing of rights, in order to avoid
liabilities, under the Contract or otherwise.
Contract Agreement
This Agreement made the Eleventh day of April 2021
Between M/s. Development and Leasing Company LLC, P.O. Box 1234, Addis Ababa, Ethiopia, (hereinafter
referred to as “the Employer”) of the one part
And M/s. Construction Contracting International LLC, P.O. Box 5678, Addis Ababa, Ethiopia, (hereinafter
referred to as “the Contractor”) of the other part
Whereas the Employer is desirous that certain Works should be executed by the Contractor, viz. Park View
Tower and Multi-storey Car Park at Outer Road, Addis Ababa, Ethiopia and has accepted a Tender by the
Contractor for the execution and completion of the Works and the remedying of any defects therein:
2. The Employer hereby covenants to pay the Contractor in consideration of the execution and completion of the Works
and remedying of any defects therein the Contract Price of ETB 100,000,000/= (ETB One Hundred Million) or such
other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by
the Contract
3. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz. :-
a) The Letter of Acceptance;
b) The said Tender;
c) The Particular Conditions of Contract;
d) The General Conditions of Contract;
e) The Specification;
f ) The Drawings;
g) The Bill of Quantities
…Contract Agreement
In witness whereof the Parties hereto have caused this Agreement to be executed the day and year first before written.
……………………………………….. …………………………………..
Name:- Name:-
In the presence of :- In the presence of :-
……………………………… ……………………………………..
Name:- Name :-
Address:- Address:-
Conditions of Contract
Time :
- Commencement - Time Control
- Time for Completion - Taking Over
- Extension of Time
- Penalties
Price :
Lump sum / Re-measure - Cost Control
Certificates / Payments - Final Accounts
Variations / Provisional Sums
Additional Costs
Quality:
Samples / Tests - Quality Control
Inspection - Defects Liability Period
Approval / Rejection
Remedying Defects
Others :
Insurance / Bonds - Contract Administration
Sub-Contractors - Dispute Resolution
Language / Law
Termination
How to Administer Contracts
Contract Administration is a manifold human endeavor among mixed disciplines. Addition of various cultures and
languages to this already complex practice makes it dispute prone unless each and every individual engaged in
Contract Administration bears sound interpersonal skills. Dealing with human beings is a stressful occupation which
needs proper training, and developed skills.
• Effective communication
• Knowledge of contract law
• Remaining in good temper at all times
• Art of negotiating and reaching agreements
• Able to focus on issues & not personalities
• Relationship builder/good interpersonal skills
• Keeping promises
• Ability to see the ‘’big picture’’
• Respecting other religions and cultures
Publicity Development