Project Management

Project Management
Assignment 1
Submitted By
Muhammad Ali (18514)
Submitted To
Shamsa Mansab
BS (IT)
6th Semester
Spring-2023
Riphah International University,

Faisalabad Campus
Project Management Process
The 5 basic phases in the project management process are:

1. Project Initiation
2. Project Planning
3. Project Execution
4. Project Monitoring and Controlling
5. Project Closing
1: Project initiation
The project initiation phase is the first stage of turning an abstract idea into a meaningful
goal. In this stage, you need to develop a business case and define the project on a broad
level. In order to do that, you have to determine the need for the project and create a
project charter.
The project charter is an important document consisting of details like the project
constraints, goals, appointment of the project manager, budget, expected timeline, etc.
Once you have the project goals and project scope, identify key project stakeholders–the
people who are to be involved in the project. Create a stakeholder register with the roles,
designation, communication requirements, and influence.
While a clear goal of the project is established in this phase, a project charter does not
contain any technical details that happen in the planning stage.
Consider the example of an automobile manufacturer assigned to develop an electric
vehicle. The selection of the design, capacity, and battery power of the vehicle will not be
a part of the initiation phase. The only certainty would be that an electric vehicle will be
developed within the given timeframe and budget.
2: Project planning
Project planning is a discipline addressing how to complete a project in a certain
timeframe, usually with defined stages and designated resources. One view of project
planning divides the activity into these steps:
 setting measurable objectives
 identifying deliverables
 scheduling
 planning tasks
The project planning stage requires complete diligence as it lays out the project’s
roadmap. Unless you are using a modern project management methodology like agile
project management, the second phase of project management is expected to take almost
half of the entire project’s timespan. In this phase, the primary tasks are identifying
technical requirements, developing a detailed project schedule, creating a communication
plan, and setting up goals/deliverables.
3: Project execution
The project execution stage is where your team does the actual work. As a project
manager, your job is to establish efficient workflows and carefully monitor the progress
of your team.
Another responsibility of the project manager during this phase is to consistently maintain
effective collaboration between project stakeholders. This ensures that everyone stays on
the same page and the project runs smoothly without any issues.
You can take help from the best project collaboration tools that are available in the
market. They’ll not only make your life easier but also improve efficiency and increase
the productivity of your team.
4: Project monitoring and controlling
In the project management process, the third and fourth phases are not sequential in
nature. The project monitoring and controlling phase run simultaneously with project
execution, thereby ensuring that objectives and project deliverables are met.
As a project manager, you can make sure that no one deviates from the original plan by
establishing Critical Success Factors (CSF) and Key Performance Indicators (KPI).
During the monitoring phase of project management, the manager is also responsible for
quantitatively tracking the effort and cost during the process. This tracking not only
ensures that the project remains within the budget but also is important for future projects.
5: Project closing
This is the final phase of the project management process. The project closure stage indicates
the end of the project after the final delivery. There are times when external talent is hired
specifically for the project on contract. Terminating these contracts and completing the
necessary paperwork is also the responsibility of the project manager.
Most teams hold a reflection meeting after the completion of the project in order to
contemplate their successes and failures during the project. This is an effective method to
ensure continuous improvement within the company to enhance the overall productivity of
the team in the future.
The final task of this phase is to review the entire project complete a detailed report that
covers every aspect. All of the necessary data is stored in a secure place that can be accessed
by project managers of that organization.
Simplify your project management process

Nowadays, using cloud-based project management software is a common way of storing all
of the documents related to the project.
Dividing a project into multiple phases gives the project a semblance of predictability. It
gives a framework to operate, making it easier to plan and execute. While spreadsheets and
post-it notes sufficed in the past, the requirement of digital project management is completely
different.
You need the right tools to plan, organize, and track projects. You need an online project
management software to simplify the project management phases for each project.

Project Management

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Project Management

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Project Management

Riphah International University,

The 5 basic phases in the project management process are:

4: Project monitoring and controlling

Simplify your project management process

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