Introduction to Microsoft PowerPoint

Microsoft PowerPoint is a commercial presentation application written and distributed by Microsoft for
Microsoft Windows and Mac OS X. The current versions at the time of writing this tutorial are 2010 for
Microsoft Windows and 2011 for Mac OS X. Microsoft PowerPoint is a presentation tool that supports
text, shapes, graphics, pictures and multimedia along with integration with other Microsoft Office
products like Excel. By default, documents saved in PowerPoint 2010 are saved with the .pptx extension
whereas, the file extension of the prior PowerPoint versions is .ppt.

What is PowerPoint?

First things first. PowerPoint is a presentation software that is part of the Microsoft Office suite. Chances
are that you probably already have PowerPoint installed on your computer, even if you have never used
it before. So why not take advantage of it?

PowerPoint is an incredible tool to design not only presentations but many other things. Info graphics,
videos, business cards, you name it! However, it’s most extended use is definitely to create
presentations. Whether it is for your client, your boss, or your team, PowerPoint allows you to create a
customized audiovisual aid to accompany you while you’re speaking in public. What you want to include
in your PowerPoint slides it’s up to you. Images? Graphs, diagrams, charts? A summary? A bullet-point
checklist? There are unlimited options, and it’s up to you and your imagination to figure out what you
can do!

Just a quick note before we start with the PowerPoint basics. In this tutorial, I’ll be using PowerPoint
2016 as an example. However, this 101 guide is useful for both older and newer versions. While certain
elements might not be in the exact same order, everything has remained pretty much the same, so don’t
worry about it. Even if you’re using PowerPoint for Mac, all the features are still the same.

8 types of presentation styles

The following is a list of eight presentation styles:

1. Visual style

The visual style of presentation incorporates many graphic elements to support the topic and discussion
points. Presenters provide high-quality graphics to support their discussion points, including charts,
images, graphs, icons, and diagrams. A balance between text and visuals in the slides facilitates viewer
comprehension. Using a visual style can help the audience better understand complex and in-depth
talking points. You can also use this style when speaking to a large audience or preparing a presentation
in a short period.

2. Coach style

Coach style of presentations is ideal for speakers who are enthusiastic about their topic. Through
listener interaction or role play, you can engage the audience. This style of presentation is effective
when speaking at a conference or selling an idea to an audience.

3. Storyteller style
Presenters use the storytelling style of presentation style when they have an adequate amount of time
to present their topics. When a presentation doesn't require a lot of data, statistics, or numbers,
presenters use the storyteller style to connect with their audience and pique their interest. The
anecdotal style of this presentation uses examples, case studies, and stories to engage the audience
emotionally.

4. Connector style

The purpose of connector presentations is to allow the speaker to connect with their audience. You may
use this style of presentation if you wish to make your presentation more interactive rather than a one-
sided lecture. Presenters actively involve their audiences with questions and requests for feedback. This
presentation style is ideal for salespeople who are presenting at the beginning of a sale.

5. Freeform style

Speakers with extensive knowledge of a topic area may choose to present their presentations in a
freeform style. Speakers who use this style rarely rely on slides or statistics. They emphasize each point
with stories. Rather than rehearsing every step or following a defined structure, the freeform style of
presentation helps the speaker to appear more spontaneous, creative, and personal. The freeform
approach is appropriate for salespeople who work in casual settings. The freeform style is also ideal for
unplanned meetings, networking events, and persuasive sales pitches because it's less formal and more
conversational.

6. Instructor style

Presenters may employ an instructor style when presenting complex or high-level material to their
audiences. The instructor style involves using familiar terms, metaphors, and visuals to simplify a
complex topic into terms that the audience can comprehend. This style is ideal for presenting large
amounts of statistical data or information unknown to the audience, such as new product features or
software updates.

7. Lessig style

The Lessig style involves spending a maximum of 15 seconds on each slide during the presentation.
There's text on each slide that corresponds directly to the speaker's exact words. The Lessig style of
presentation focuses on keeping the presentation lively and positive to maintain the audience's interest.
This style is beneficial if there are several points to discuss in a limited amount of time. People who have
extensive experience presenting typically use the Lessig style of presentation.

8. Takahashi style

There are only a few slides in the Takahashi style, which feature large and bold text. The Takahashi style
of presentation relies more on text and speech than on visuals and graphics. Throughout the slides, the
bold text emphasizes keywords that highlight the focal point of the presentation. Presenting in the
Takahashi style is appropriate for brief presentations.

View Tab
If you want to Zoom in and out on your slides as you edit, you can use the Zoom Tools in the botto

You can also use the PRESENTATION VIEWS:

 Normal (editor view)
 Slide Sorter (click and drag slides into a different order)
 Notes Page (view each slide and the notes that go with each slide)
 Reading View (view slides in a slideshow that fits in the window)

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The RULER, GUIDELINES, and GUIDES can help you align objects on your slides more

precisely.

Transitions Tab
This is where you will add slide transitions (how slides transition from one to the next), and you ca
click).

Activity: Select a transition and click APPLY TO ALL so that all of your slide transitions will be

Click the SAVE button on the Quick Access Toolbar to update your changes.

Animations Tab
Activity: Add animation to one object on a slide of your choice:

 Click on the object to select it

 Click one of the BASIC ANIMATIONS to apply it to the object you selected
 Click the SAVE button on the Quick Access Toolbar

Slide Show Tab

Activity: Click the SLIDE SHOW Tab and view your Quiz Show presentation from the beginning by
 Beginning")

Tips for showing slide shows:

 Press the F5 key on the keyboard to start your slide show from the beginning

 Press the ESC key on the keyboard to exit out of full screen mode

 On the keyboard use the Enter key, Space Bar, or Right Arrow key to advance through your

 If you are on an interactive white board, tap the board with the ActivPen (Promethean) or w
through your slide show.

 To run a slide show in a loop, click SET UP SLIDE SHOW

Slide Master view is a special feature in PowerPoint that allows you to quickly modify the slides and slide
layouts in your presentation. From here, you can edit the slide master, which will affect every slide in
the presentation. You can also modify individual slide layouts, which will change any slides using those
layouts.

For example, let's say you find a theme you like but you don't like a few of the slide layouts. You could
use Slide Master view to customize the layouts to look exactly the way you want.
In Slide Master view, the Slide Master tab will appear first on the Ribbon, but you'll still be able to access
commands on different tabs as you normally would.

Using Slide Master view

Whether you're making significant changes to your slides or just a few small tweaks, Slide Master view
can help you create a consistent, professional presentation without a lot of effort. You could use Slide
Master view to change just about anything in your presentation, but here are some of its most common
uses.

Modify backgrounds:

Slide Master view makes it easy to customize the background for all of your slides at the same time. For
example, you could add a watermark or logo to each slide in your presentation, or you could modify the
background graphics of an existing PowerPoint theme.

Rearrange placeholders:

If you find that you often rearrange the placeholders on each slide, you can save time by rearranging
them in Slide Master view instead. When you adjust one of the layouts in Slide Master view, all of the
slides with that layout will change.

Customize text formatting:

Instead of changing the text color on each slide individually, you could use the Slide Master to change
the text color on all slides at once.

Create unique slide layouts:

If you want to create a presentation that looks different from regular PowerPoint themes, you could use
Slide Master view to create your own layouts. Custom layouts can include your own background
graphics and placeholders.

Some overall presentation changes—like customizing the theme fonts and theme colors—can be made
quickly from the Design tab. Review our lesson on Modifying Themes to learn more.

How to Insert a Picture in MS Powerpoint?

How to Insert Clip Art on a Microsoft PowerPoint Slide?

Clip Art is a collection of media files (images, videos, audio, and animation files) that Microsoft includes
with the PowerPoint application. If your computer has an Internet connection, then you can also access
Bing.com to search for images. To insert clip art on a PowerPoint slide, follow the steps below.

This feature works the same in all modern versions of Microsoft PowerPoint: 2010, 2013, and 2016.

1: Click in the slide where you want to insert a clip art file.

2: On the Insert tab, in the Images group, click Online Pictures. (In PowerPoint 2007/2010, this option is
called Clip Art.)Online Pictures
3: In the Insert Pictures dialog box (Clip Art task pane in PowerPoint 2007/2010), enter your search
terms in the Bing.com field and press Enter.Bing Field Search

4: Your search results load in the task pane.

5: Locate the clip art you want to insert in your slide and double-click on it or click the item and select
Insert. Locate Clip Art
Creating a photo album
PowerPoint allows you to import a set of pictures into a photo
album presentation. With the photo album feature you can select,
rearrange, adjust, and add text to your pictures. By default, one
picture will appear on each slide, but you can adjust the slide
layout to include multiple images if you want.

To create a photo album:

1. Select the Insert tab.
2. Click the Photo Album command in the Images group, then
select New Photo Album.
3. The Photo Album dialog box appears. Locate and click on
the File/Disk... button.

4. Select the desired image file(s). Click Insert.

o To select all images in your folder, click the first image,
then press and hold the Shift key and select the last image.
o To select multiple nonadjacent images, press and hold
the Control key while clicking the desired images.
5. The Photo Album dialog box provides several options for moving,
adjusting, and changing the layout of pictures. Edit as needed, then
click Create to insert pictures into the photo album.
6. A separate presentation will be created for the photo album. By
default, it will include a title page and one picture per slide.
What is a PowerPoint theme?

A theme is a predefined set of colors, fonts, and visual effects that you apply to your slides for a unified,
professional look.

Using a theme gives your presentation a harmonious appearance with minimal effort. For example:

 When you add graphics (tables, shapes, and so on) to your slides, PowerPoint applies theme
colors that are compatible with other slide elements.

 Dark-colored text is shown on a light background (and vice versa), so that contrast is strong for
ease of reading.

To choose a theme for your presentation

PowerPoint offers several preset themes. They are on the Design tab of the Ribbon on the left side.

Open a slide. On the Design tab, point at a Theme thumbnail to get a preview of how it would affect the
look of your slide.

To see the full gallery of themes, click the More button:

Click the 'More' button

When you find a theme you want, click its thumbnail to apply it to all slides in your presentation.
To customize a theme, see Create your own theme in PowerPoint.

PowerPoint Background

PowerPoint backgrounds are often overlooked when designing PowerPoint presentations, but they are a
crucial element for creating an engaging slide presentation.

That’s because they bring your content to life by adding texture and depth, and they keep things
interesting which draws your attention in and keeps their attention.

The question becomes: How do I create my own PowerPoint background? What are PowerPoint
backgrounds?

PowerPoint backgrounds are images or design elements that are placed on your slides behind whatever
text, charts, images, or other objects you are presenting. In short, it is the presentation background that
you use to build all of your slides. As such, they backgrounds can have any number of different
attributes:

Solid colors, images, shapes, graphics, and any combination thereof.

Part of a standalone or custom PowerPoint theme (see details here)

They can be the same for all the slides in a presentation, or they can be different for each slide.

They can be placed on a slide itself in the Normal view, or on all your slides in the Slide Master view in
PowerPoint.

Adding a Design
Design templates are the fancy backgrounds you may have seen on other presentations. Generally,
you want to use the same design for all of the slides in your presentation.
By clicking on the Design Ribbon, and moving your mouse over the different images in the Themes
Group, you will see what that design would look like on your slides. Click on the design image to
actually apply it.
Click on the More icon to see other options. If you don’t like any of the designs, you can just change
the background color by clicking on Format Background.

Once you’ve chosen a general look from the Themes Group, you can customize it further by using
built-in color or font schemes (the Colors and Fonts icons next to the theme images).
  In PowerPoint, Colors, Fonts, Effects, and Background Styles can be accessed by clicking on
the More button in the Variant group in the design ribbon.

Notes Page view is one of ten views available in PowerPoint 2019 for Windows. This view shows you
how your printed notes pages will appear.

First of all, the Notes page shows the speaker notes that you add to the Notes pane for each slide.
Secondly, these speaker notes are visible in three distinct places within PowerPoint, depending on the
view you choose:

1. Within the Notes Page view that we discuss on this page. You see the notes while printing slides.

2. Within the Notes pane in Normal view. You see the notes while editing slides.

3. Within the Notes area of Presenter view. You see the notes while presenting slides.

The Notes Page view enables you to view your speaker notes in a page view (see Figure 1). Each slide
created contains its own Notes Page. You can print these pages out to use as a reference while
delivering the presentation. These notes do not show on the screen during Slide Show view.

To access the Notes Page view (without having to print them), select the View tab on the Ribbon, and
click the Notes Page button (highlighted in red within Figure 2). This brings up the Notes Page view.