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CHAPTER 1

INTRODUCTION

Currently, most libraries in public schools in Lanao del Norte, including

the library at Mindanao State University- Lanao del Norte Agricultural College

(MSU-LNAC), follow traditional registry-based techniques. Entering and exiting

the library, cataloging, circulation book search, record verification, and report

preparation are recorded manually.

The software that indexes, tracks library visits, searches for book

availability, and allows users to borrow books is known as a library computerized

management system. It was created for MSU-library LNAC's to make searching

for book availability, borrowing books, and registering for library membership

easier.

In a lecture to the New Zealand Library Association in 1911, Arthur E.

Bostwick advocated for the use of management principles in the proper operation

of libraries.

People in the United States did not begin to pay more attention to how

scientific management could be applied to libraries until the 1930s. Following

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WWII, management theory became the standard for library administrators in the

United States. In the January 1934 issue of Library Quarterly, J.Periam Danton

wrote an article emphasizing the importance of analyzing the human element of

library management, where "personnel administration" became crucial to the

democratization of the library. In 1953 research by Amy Winslow, the importance

of staff engagement in "democratic organizations" was emphasized. In addition,

an essay published in the 1971 edition of Library Trends reveals some more

"avant-garde" library management ideas at the time, with the dilemma of: "How

can we best integrate the technological and human resources that we manage

toward achieving the library's service goal while also managing working

arrangements and role relationships to ensure that people's needs for self-worth,

growth, and development are addressed in our libraries?" A 1975 article titled

"Effective resource allocation in library management," for example, was

published by H. The prominent publication Library Trends highlighted William

Axford.
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1.1 Statement of the Problem

This study investigates the current library manual system at MSU-LNAC, and

this type of process run into this issue.

1. The present scheme in monitoring the visits in MSU-LNAC library is still

using logbook-based system.

2. It’s inefficient and time-consuming to look for book’s availability.

3. The catalog is still based on paper.

4. Visiting hours logbook has no permanent storage.

1.2 Objectives of the Study

The study's general goal is to design, develop, and implement, a computerized

Library Management System for the Lanao del Norte Agricultural College of

Mindanao State University. The specific objectives are as follows:

1. To develop computerized library management system and to avoid losing

the book borrower’s lists.

2. To keep the library cataloging database safe.

3. To keep track of the records of the number of people who come to the

library.
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1.3 Theoretical Framework

A web application that refers to a library system is called Library

Management System. It is used by librarians to manage the library using a

computerized system in which they may record transactions such as book issue,

return, adding of new books, addition of new students, and so on. This system

also includes book and student search modules for keeping track of users who use

the library. There will be no loss of book or member records with this

computerized method, which is common with non-computerized systems. In

addition, the Library Management System includes report modules such as view

returned books and borrowed books. In comparison to non-computerized library

systems, all of these modules can assist librarians in managing the library with

more ease and efficiency.

According to UNESCO, an integrated library management system (ILS) is "an

automated library system capable of managing the operations of more than one

basic library function." An integrated library management system (ILS) is a

system that can keep track of all aspects of a library's operation, including items,

billing, tracking various items owned by the library, such as books, journals,

magazines, DVDs, and so on, orders placed by various faculty members and

students, and patron management. However, as the internet becomes more

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powerful and libraries want more and more automated services, several

companies have begun to develop new and powerful ILSs.

1.4 Conceptual Framework

The input process model is the foundation of this study's computerized

library management system.

Fig. 1 Conceptual Framework Diagram

The study's conceptual framework and flow are depicted in Figure 1 The

input box is the first box. The term "input" refers to something that is fed into the

system from the outside world. The inputs to an information system can be raw

data acquired in some way or pre-existing data provided by an external system.

The following inputs were required for this study: information about books,

information about book check-in and check-out, and information about library

visitors. The process is the second box. The translation of incoming data into

output is referred to as a process. In this study, the researcher processed the data

using the System Development Life Cycle (SDLC) – Spiral model. The researcher

began examining the information acquired by converting the need specification

into a design tool such as a context diagram or a use case diagram. When the
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designs were complete, they were coded into existence. The integrated

development environment employed by the researcher was MySQL, and

PhpMyAdmin. Each unit was put through its paces. A series of tests were carried

out to ensure that the system met the client's requirements for reliability. The

system was deployed and reviewed once it had been tested. This is to guarantee

that all inputs are properly handled to obtain the desired result. The Output is the

third box from the top. Reports generated by an information system, a visual on a

computer monitor, or even data sent into another external system are examples of

output from an information system.  One of the most essential goals of this

research is to develop a system that the MSU-LNAC library can use in all

transactions, particularly in library management. The outcome of processing the

input is output. The study's outputs include inventory, circulation, patron

management, reports on books with no check outs, and due notices.

1.5 Delimitation of the Study

This work is designed and developed in accordance with the school's

library rules, and to librarian’s need and the present needs of the MSU-LNAC

Library. The effort focuses on computerizing the Input & Output System (I/0),

recording, cataloging, and managing books searches for availability.

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The computerization of the Entry/Exit System solely affects patrons' log in

and log out when they enter and exit the library. Visitors to the library, such as

alumni, residents, and others, are not included in the study. This module generates

a list of students who only visit the library at a specific time.

Only minimal ledger information based on user-supplied and specified

fields is required for registration. CDs, eBooks, and other library assets, such as

web pages, are not included in the research.

The study only looked at circulating materials, namely books. Book and

issue details, as well as book detail solely, can be checked out. Staff at the library

can search for and create data on books that have been issued and returned. The

study does not cover the legal issues.

Cataloging entails categorizing books according to title, author, publisher,

copyright year, number of copies. The bookshelf is not included in the study.

Users of the library can look up the availability of books. If they want to

borrow or read a book, they need make a personal request for it from the library

staff or librarian head. Users can only look up book availability, renew borrow

book, request to return book, request to borrow and transaction history in the

library. The study does not include a book reservation. Only the local area

network was used for this research, which was led by the library. It is not linked

to other school systems, and network configuration is not included in the research.
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Other unavoidable circumstances such as power outages, misplaced books, access

speed, stolen or abused ID cards, or student accounts are not included in the

research.

1.6 Significance of the Study

The development on the computerized Library Management System is

expected to assist MSU-LNAC librarians and library employees in meeting their

goal of providing better service to library users. The system's results should help

libraries improve their offerings. Beneficiaries:

Librarian- The research will be beneficial these users profit from our effort since

it allows them to transact in the library in a more convenient and speedier manner.

Library staff- The research will aid them in documenting, categorizing,

managing books, and visiting information, among other things.

Library Users- The study results will assist library users in borrowing books in a

timely manner and searching for book availability in a timely manner, as well as

giving them more time to study.

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1.7 Definition of Terms

 Availability- In this study, this term refers to the ease of use, learnability,

effectiveness, efficiency, and satisfaction that users experience with the

product.

 Catalog/cataloging- A complete list of items, typically one in alphabetical

or other systematic order.

 Librarian- is a person who oversees a library or who has been specially

trained to work in a library.

 Library- In this study, this term is used for books, periodicals, etc., for

people to read, borrow or refer to. It refers to a building or room

containing its collection.

 Library Patrons- In this study, this term refers to the students, staff and

faculty members visiting the library.

 Library Staff- In this study, term covers the activities of lending materials

to library users and delivering returned materials.

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