KOLEHIYO NG COLLEGE OF

LUNGSOD NG Arts and Sciences

  
REVOLUTIONIZING LIBRARY OPERATIONS:
IMPLEMENTATION OF A STREAMLINED MANAGEMENT
SYSTEM

 
 
 
A System Analysis and Design Project Presented to the Faculty of  
Information System 
Kolehiyo ng Lungsod ng Dasmariňas 
City of Dasmariňas 

 
 
 
In Partial Fulfillment of the Requirement for the Degree of 
Bachelor of Science in Information System 
 
 
 

 
 
 
MONTEMAYOR, JEFFERSON
STA.ROMANA, AUBREY S. 
ALUMNO, JOSE RAFAEL
MERCADO, JAZZEL

 
 
 
June 2023 
 
 
 KOLEHIYO NG COLLEGE OF
LUNGSOD NG Arts and Sciences
DASMARIÑAS

CHAPTER 1 

INTRODUCTION 

PROJECT CONTEXT 

PURPOSE AND DESCRIPTION 

The aim of this research is to develop a comprehensive e-library management

system that can enhance the quality and efficiency of library services, especially at the

Kolehiyo ng Lungsod ng Dasmariñas library. The objective is to address the library's

specific problems and challenges and provide a solution that can improve user

satisfaction, resource utilization, and research productivity. This study's data will be

gathered from both primary and secondary sources. Interviews, surveys, and observations

of library operations will be used to collect primary data. Secondary data sources will

include published literature, academic journals, and relevant online resources.

OBJECTIVE OF THE STUDY 

General Objective: To design and develop a comprehensive e-library management

system that can enhance the quality and efficiency of library services in the Kolehiyo ng

Lungsod ng Dasmariñas library.

Specific Objectives 

a) To conduct a needs assessment to identify the specific problems

and challenges faced by the Kolehiyo ng Lungsod ng Dasmariñas

library. 

b) To design a comprehensive e-library management system that

addresses the identified problems and challenges. 

c) To develop the library management system using appropriate

technology and software tools.

d) To assess and evaluate the effectiveness and efficiency of the

developed system. 

e) To implement the e-library management system in the Kolehiyo ng

Lungsod ng Dasmariñas library and assess its impact on library

services. 
 KOLEHIYO NG COLLEGE OF
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DASMARIÑAS

SCOPE AND LIMITATION 

The objective of this project is to enhance library services, user satisfaction, and

research productivity at the Kolehiyo ng Lungsod ng Dasmariñas library by developing an

e-library management system. The study will investigate the needs of the library staff and

users, and then design, develop, assess, and evaluate the system's effectiveness.

The timeframe for the research will depend on the project's requirements and

resource availability. The aim is to produce a library management system that meets the

specific needs of the Kolehiyo ng Lungsod ng Dasmariñas library, increasing its

efficiency and effectiveness. This system will also serve as a model for other libraries

facing similar challenges. 

 
 KOLEHIYO NG COLLEGE OF
LUNGSOD NG Arts and Sciences
DASMARIÑAS

CHAPTER 2

REVIEW OF THE RELATED LITERATURE AND STUDIES

TECHNICAL BACKGROUND

The development of electronic libraries has completely changed how information

is accessed, kept, and shared in the current digital era. E-libraries offer users the

convenience of anytime, anywhere access to huge collections of digital resources,

including books, journals, articles, and multimedia content. In the digital age, e-libraries

are extremely important, and ongoing research can help with content optimization. This

technical background explores the idea of reviewing related literature and related studies

in the context of an e-library, analyzing their importance and implications for the field.

RELATED LITERATURE

Library Management Systems in Academic Libraries

According to Aharony (2019), he emphasizes the importance of library

management systems (LMSs) in academic libraries, highlights their ability to enhance

user experience, streamline resource management, and improve library services. This

study underscores the significance of implementing a robust LMS at Kolehiyo ng

Lungsod ng Dasma (KLD) to meet the needs of its academic community effectively.
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Challenges and Opportunities for Digital Transformation

According to Johnson and Thomas (2020), they discuss the challenges and

opportunities faced by libraries during the process of digital transformation. They

emphasize the role of an effective LMS in supporting this transformation, highlighting the

need for KLD to adapt to the changing needs of library users in the digital age.

Comparative Analysis of Library Management Systems

Patel and Sharma (2021) conduct a comparative analysis of various LMSs,

providing insights into their features, functionalities, and performance. This analysis can

assist KLD in making an informed decision when selecting a suitable LMS that aligns

with its specific requirements and budgetary considerations.

User Satisfaction with Library Management Systems

Ojedokun and Owolabi (2022) investigate user satisfaction with LMSs in

academic libraries. Their study identifies factors that contribute to a positive user

experience. Understanding user satisfaction is crucial for KLD to ensure that the

implemented LMS meets the needs and expectations of its users.

Implementation Case Study

Turner and Gifford (2019) present a case study on the implementation of LMSs in

public libraries, discussing the challenges faced and lessons learned during the process.
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This case study can provide valuable insights for KLD, enabling them to anticipate

potential challenges and plan accordingly during the implementation phase.

Security and Privacy Issues

Al-Shboul and Alsmadi (2020) address security and privacy concerns in LMSs.

Their study offers recommendations to protect user data and ensure system integrity.

Considering the importance of data security and privacy, KLD can implement appropriate

measures to safeguard sensitive information and maintain user trust.

Impact on Library Staff

Wang and Li (2021) conduct a qualitative study on the impact of LMSs on library

staff. They explore changes in job roles, skills, and work processes. Understanding the

implications for library staff during the implementation of a new system can assist KLD

in providing necessary training and support, ensuring a smooth transition, and maximizing

staff efficiency.

Open-Source Library Management Systems

Kumar and Singh (2022) provide an overview of open-source LMSs, discussing

their features, benefits, and potential drawbacks. This overview can inform KLD's

decision-making process regarding proprietary versus open-source systems.

Accessibility and Usability for Users with Disabilities

Nwachukwu and Onyebinama (2023) examine the accessibility and usability of

LMSs for users with disabilities. Their study offers recommendations for improving the

experience of users with disabilities. This research can guide KLD in ensuring inclusivity

and accessibility within the implemented LMS.

The Role of Artificial Intelligence

Artificial intelligence is one of the prominent technologies that are arising in

today’s world. Chen and Zhang (2023) explore the role of artificial intelligence (AI) in

LMSs. Their article discusses the potential applications of AI in enhancing library

services and user experience. Understanding the potential of AI can assist KLD in

leveraging emerging technologies to improve their LMS.

RELATED STUDIES

ILMS is based on deep learning and big data analytics.

According to Xiao L., Ying Z., Jiangong W. (2022), their research on deep

learning-based text classification in digital libraries holds significant implications for

library management systems. Efficient organization and retrieval of library resources

hinge on the effective classification of textual information. By incorporating their deep

learning model into a digital library information integration system, the authors display

the possibility of enhancing the precision and recall of text classification. This progress

can aid library management systems by boosting the intelligence and effectiveness of

internal processes, resulting in better information services, optimized resource

management, and more successful user engagements within the library system.
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Integrated library management systems

According to Adebayo A. (2020), the adoption of Integrated Library Management

Systems (ILMS) in Nigerian university libraries is growing, but challenges in

transitioning between systems have led to the loss of important records. The study

evaluated ILMS usage in Nigerian university libraries and found positive results in system

quality, content quality, and support services. Librarians showed self-regulated learning,

preparedness, and satisfaction with ILMS usage. The study recommends that library

management should maintain and enhance ILMS quality by benchmarking with systems

in developed countries' universities to ensure continuous improvement.

Cloud computing and its application in library management

According to Swain D. (2020), cloud computing is a transformative technology

that has had a significant impact on library and information services. Cloud computing

can help libraries to improve information access, storage, dissemination, reduce costs, and

improve efficiency. However, there are several factors that libraries need to consider

before adopting cloud computing, such as security, privacy, and data ownership. Cloud

computing can be a valuable tool for library management systems. It can help libraries to

improve information access, storage, dissemination, reduce costs, and improve efficiency.

IOT Based Smart Library Using Android Application

Ramkumar R., Rajkumar A., et al. (2021) proposed a library management system

that aims to automate library operations and improve user experience by integrating voice
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control, Google Assistant notifications, and RFID technology. The system allows for

automatic updating of user information into the database through RFID tags embedded in

student identity cards when borrowing books from the library. Additionally, the system

updates book details into the database by scanning their barcodes using a barcode scanner.

The proposed system also includes an Android application that serves as a monitoring

tool, providing real-time information on borrowed books and their corresponding users,

with the ability to update the database as needed. This integrated system streamlines

library operations, improves efficiency, and enhances user satisfaction by leveraging

technology to automate various tasks and ensure accurate data management.

Adoption and challenges

Abdullah (2022) highlights the significant role of university e-library resources in

supporting research by providing accessible and retrievable information for users. These

resources enable users to access electronic articles and books remotely. However,

according to Pontes (2018), users do not fully benefit from the e-library due to a lack of

awareness and confidence in utilizing technology. The author emphasizes that the primary

purpose of libraries is to meet the needs of users and align with the organization's mission

and vision, but users' limited technological knowledge can hinder their effective

utilization of the e-library.

Impact of e-libraries on Academic Performance

Dos et al. (2022) discuss the advantages of digital libraries in terms of information

access and delivery. They highlight the global accessibility of digital library contents,

which can be accessed from any location with power and an active Internet connection.
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Unlike traditional libraries, digital libraries do not require human interaction for everyday

operations and instead deliver services through computers. This shift to digital platforms

has made information more easily accessible and convenient for users.

The Impact of E-Libraries on Reading Habits

During the COVID-19 pandemic, Parikh, and Vyas (2020) conducted a survey to

study the impact of E-Libraries on reading habits. The findings revealed that a

considerable number of users, including students and faculty, showed a strong interest in

reading eBooks during the lockdown. Approximately 70% of student users and 53% of

faculty users reported an increase in consuming e-content such as books, magazines, and

research papers. This indicates a growing preference for digital reading materials during

the pandemic-induced restrictions. The study highlights the relevance and importance of

E-Libraries in providing accessible resources and meeting the reading needs of individuals

during times of limited physical access to traditional libraries.

E-Library Services

Dahiru and Adamu (2021) emphasize the crucial role of incorporating Internet and

web 2.0 technologies in e-libraries to effectively provide users with information about

newly acquired resources. This service aims to keep users informed and updated about the

latest additions to the library. By leveraging these technologies, e-libraries enhance their

capacity to deliver this service efficiently and effectively.

DEFINITION OF TERMS
 KOLEHIYO NG COLLEGE OF
LUNGSOD NG Arts and Sciences
DASMARIÑAS

CHAPTER 3

METHODOLOGY

In this project, we used Waterfall methodology because of its iterative

development and collaboration between us, the developers, and the administration as our

stakeholders. Agile allows for continuous improvement and addressing changing

requirements. We ali8so used the User-centered design (UCD) methodology by involving

end-users in the design and evaluation process to create an intuitive and user-friendly

system. By combining Agile and UCD, we created a responsive and effective asset

management solution that meets the specific needs of KLD administration.