Database Design for Mang Inasal, Robinson Lipa

__________

A Project Submitted to the College of Information Technology and Engineering

in partial fulfillment of the requirements

for the course

INFOMAN (Information Management)

__________

Submitted by:
Michael Joshua Sollestre
Kean Velasquez
James Gabriel

June 1, 2023
I. Company Profile
<Include a description of the company which includes, but not limited to:

Company Name, Size, Type of Business, Year Started, Number of Employees,

Nature of Business, etc)>

Company Name: Mang Inasal

Size: 570 stores nationwide

Type of Business: Restaurant

Year Started: December 12, 2003

Number of Employees:

Nature of Business: Fast-Food Chain

Founder: Edgar “Injap” Sia II

II. Functional Area

<Identify the functional area of the selected company that will be used in your final

project>

Functional Area: Food Service

Business Process/Flow in Inasal

1. Order Placement:

○ Customers place their food orders either through the counter, drive-thru, or online

platforms.

○ Cashiers or order takers receive the orders and enter them into the point-of-sale

(POS) system.
2. Food Preparation:

○ Kitchen staff receives the order details from the POS system.

○ Cooks and food preparation staff prepare the food items according to the order

specifications.

○ Quality control personnel ensure the food meets Jollibee's standards.

3. Order Assembly:

○ Once the food items are ready, they are passed to the assembly area.

○ The assembly staff checks the orders, adds condiments, and packages them for

delivery or pickup.

4. Delivery/Pickup:

○ For delivery orders, delivery riders are assigned to deliver the orders to

customers' addresses.

○ For pickup orders, customers collect their orders either at the counter or the

designated pickup area.

5. Payment:

○ Customers pay for their orders at the counter or through the designated payment

methods for online orders.

○ Cashiers or order takers handle the payment transactions and issue receipts.

6. Customer Service:

○ Frontline staff provide customer assistance, handle inquiries, and resolve any

concerns or complaints.
Personnel Involved in Inasal:

1. Cashiers/Order Takers: Responsible for taking customers' orders, handling

payments,

and issuing receipts.

2. Kitchen Staff: Cooks, food preparation staff, and quality control personnel involved in

food preparation.

3. Assembly Staff: Responsible for checking orders, adding condiments, and packaging

them for delivery or pickup.

4. Delivery Riders: Assigned to deliver orders to customers' addresses for delivery

orders.

5. Frontline Staff: Provide customer service, assist with inquiries, and handle

complaints.

Forms and Reports Used in Mang Inasal:

1. Order Slip: Used by cashiers or order takers to record customers' orders.

2. Receipts: Generated for each transaction as proof of payment.

3. Production Sheets: Used by kitchen staff to track food preparation requirements and

inventory.

4. Quality Control Checklists: Used by quality control personnel to ensure food quality

meets standards.

5. Delivery Log: Used to track delivery orders, assign riders, and record delivery details.

6. Complaint Forms: Used to document and track customer complaints or concerns.

7. Sales Reports: Generated to track sales performance, revenue, and other key

metrics.
8. Inventory Reports: Generated to track food and supplies inventory levels.

9. Customer Feedback Forms: Used to gather customer feedback and suggestions.

Functional Area

<Name and description>

Process Flow
 Organizational Chart

Forms and Reports Used

III. System Development Life Cycle

<Conduct a study on the existing process on the selected functional area>

Planning:

The Employee Management System will be designed to have a better management

system and database.

System Design:

- Create a database schema to specify the structure of the Employee database, which

includes tables, relationships, and attributes.

- Determine the best database management system (DBMS) for storing and

retrieving employee data, taking into account issues such as scalability, security,

and performance.

- Define the user interface design while keeping usability and accessibility in mind.

Development:

- Create the necessary tables, columns, and relationships depending on the

design to implement the database structure.

- Create backend logic for data validation, storage, and retrieval.

- Create APIs or middleware components to connect the Employee database to

other systems, such as time and attendance or payroll management.

Testing:
- Unit test the separate components of the Employee database to ensure they

work properly.

- Conduct integration testing to ensure that the Employee database interacts with

other systems or modules.

- Perform system testing to assess the Employee database's overall functioning,

data integrity, and performance.

- Conduct user acceptance testing (UAT) with stakeholders to ensure that the

system satisfies their needs.

Deployment:

- Prepare the infrastructure for hosting the Employee database, such as servers,

network setups, and security measures.

- Transfer any current employee information to the new database.

- In the production environment, deploy the database system.

- Users should be given the required training and instructions on how to use the

employment database efficiently.

Maintenance and assistance:

- Create mechanisms for ongoing maintenance, such as backups, monitoring, and

security upgrades.

- Fix any difficulties or bugs discovered after deployment with bug fixes or system

updates.

- Collect user and stakeholder feedback to identify areas for improvement or new

features.

- Plan for future upgrades and scalability in response to changing business

Analysis:

Determine the Project Scope and Objectives:

- Define the personnel database system's purpose and goals.

- Determine the project's scope, including the exact functionalities and features

that will be included.

- Determine key stakeholders and learn about their requirements and

expectations.

Conduct a Needs Analysis:

- To gather requirements, and interview HR department representatives and other

stakeholders.

- Identify the present personnel management process's pain spots and

inefficiencies.

- Determine the new system's intended features, functions, and performance

requirements.

Define User Roles and Use Cases:

- Recognize the many user roles in the employee database system, such as HR

administrators, managers, and employees.

- Define use cases to record each user role's interactions and activities.

- Determine the permissions and access levels required for various user roles.
Data Analysis:

- Examine the data types that must be recorded in the Employee database, such

as personal information, job history, skills, certificates, and performance records.

- Determine the dependencies, relationships, and limitations of the data.

- Identify any data privacy or security concerns, and ensure compliance with

applicable legislation.

Risk Evaluation:

- Determine potential hazards and roadblocks to the development and

implementation of the Employee database system.

- Determine the repercussions of each risk and propose mitigation strategies.

Document the Analysis Results:

- Complete documentation documenting the analytical process, including

requirements, use cases, data analysis, integration needs, and dangers, should

be prepared.

- Share the analysis results with stakeholders for review and approval

Detailed System Design:

- Create a database schema to specify the structure of the employee database,

which includes tables, relationships, and attributes.

- Determine the best database management system (DBMS) for storing and

retrieving employee data, taking into account issues such as scalability, security,

and performance.
- Define the user interface design while keeping usability and accessibility in mind.

Implementation

Database Design and Development:

- Create the database schema that determines the structure of the employee

database based on the findings of the investigation.

- Choose the best database management system (DBMS) and configure the -

database environment.

- Based on the design, create the relevant tables, columns, and constraints, and

connections.

Development of the backend:

- Create the logic for the backend to manage data validation, storage,

retrieval, and manipulation.

- Apply business principles and algorithms to the processing of personnel

data.

- Create APIs or middleware components to allow data to be exchanged

with other systems or modules.

User Interface Design:

- Create the user interface (UI) for the employee database system.

- Use screens, forms, and interactive features to collect and present

personnel data.

- Ensure that the UI is user-friendly and intuitive and that it corresponds to

Integration Improvement:

- Integrate with other systems or modules, such as time and attendance

monitoring or payroll management.

- Create data sharing protocols and APIs to facilitate smooth integration.

- Thorough testing is required to assure data consistency and dependability during

integration.

Implementation of Security:

- Implement suitable security measures to secure employee data while adhering to

applicable rules.

- Configure access controls and permissions according to user roles and

responsibilities.

- To protect sensitive information, use encryption, authentication, and authorisation

systems.

Deployment:

- Prepare the infrastructure for hosting the employee database system,

such as servers, networks, and security measures.

- Transfer any current employee information to the new database.

- Deploy the system to production, ensuring seamless integration with

current systems and minimal downtime.

- Users should be given the appropriate training and instructions on how to

use the personnel database system efficiently.

- Create monitoring systems to track system performance, detect problems,

and maintain data consistency.

- Maintain and support the system on an ongoing basis, addressing any

bugs, issues, or enhancement requests.

- To ensure data security and system stability, update the system on a

regular basis with security patches and upgrades.

- Gather user feedback to identify areas for improvement and future

additions

IV. Database Design

<Based from the Design of your Information System, design your Database using the

Database Life Cycle as your guide.>

Database Initial Study

Database Design

Implementation and Loading

Testing and Evaluation

Operation

Maintenance and Evolution