Central Luzon Doctors’ Hospital Educational Institution, Inc.

Romulo Highway San Pablo, Tarlac City

Department of Graduate Studies
Master of Science in Nursing

Course Title:NURSING ADMINISTRATION

Topics: CHAPTER VI
Practicing as an Ethical Administration
Staffing
Influencing
Controlling

Reporter:
Jennifer Buan Palos RN
MSN-1D
Staffing: Definition, Meaning, and Functions
Staffing is the process of hiring eligible candidates in the organization or company for specific
positions. In management, the meaning of staffing is an operation of recruiting the employees
by evaluating their skills, knowledge and then offering them specific job roles accordingly. Let
us find out more about what is Staffing and what it entails along with its functions and
characteristics.

What is Staffing?

Definition: Staffing can be defined as one of the most important functions of management. It
involves the process of filling the vacant position of the right personnel at the right job, at right
time. Hence, everything will occur in the right manner.

It is a truth that human resource is one of the greatest for every organization because in any
organization all other resources like- money, material, machine etc. can be utilized effectively
and efficiently by the positive efforts of human resource.

Therefore it is very important that each and every person should get right position in the
organization so as to get the right job, according to their ability, talent, aptitude, and
specializations so that it will help the organization to achieve the pre-set goals in the proper
way by the 100% contribution of manpower. Thus it can be said that it is staffing is an
essential function of every business organization. From this, we can understand what is
Staffing?
What is staffing in management?
What is staffing management? Staffing management consists of the processes, tactics,
and strategies that are needed to identify, recruit, and retain employees within an
organization. This includes everything from sourcing candidates, recruiting talent,
onboarding new hires, and retaining employees.
What is effective staffing?
Effective staff management simply means consistently having the right employees – and
enough of them – in the right positions.
What is the importance of staffing?
In other words, staffing is a process of keeping the best resources in an organisation that
will result in accomplishing the objectives of the business. Staffing is essential as without
proper human resources, the organisation will not perform as effectively and business will
witness downfall.
What is staffing meaning importance?

Staffing is the process of hiring eligible candidates in the organization or company for
specific positions. In management, the meaning of staffing is an operation of recruiting the
employees by evaluating their skills, knowledge and then offering them specific job roles
accordingly.
What you learned about nature of staffing?
ADVERTISEMENTS: Staffing function is concerned with training and development of
human resources. Every manager should use human relations skill in providing guidance
and training to the subordinates. Human relations skills are also required in performance
appraisal, transfer and promotion of subordinates.
Staffing is the process of finding the right worker with appropriate qualifications or
experience and recruiting them to fill a job position or role.

Functions of Staffing

1. The first and foremost function of staffing is to obtain qualified personnel for different
jobs position in the organization.
2. In staffing, the right person is recruited for the right jobs, therefore it leads to maximum
productivity and higher performance.
3. It helps in promoting the optimum utilization of human resource through various
aspects.
4. Job satisfaction and morale of the workers increases through the recruitment of the
right person.
5. Staffing helps to ensure better utilization of human resources.
6. It ensures the continuity and growth of the organization, through development
managers.

Importance of Staffing

Efficient Performance of Other Functions

For the efficient performance of other functions of management, staffing is its key. Since,  if
an organization does not have the competent personnel, then it cannot perform the functions
of management like planning, organizing and control functions properly.

Effective Use of Technology and Other Resources

What is staffing and technology’s connection? Well, it is the human factor that is instrumental
in the effective utilization of the latest technology, capital, material, etc. the management can
ensure the right kinds of personnel by performing the staffing function.

Optimum Utilization of Human Resources

The wage bill of big concerns is quite high. Also, a huge amount is spent on recruitment,
selection, training, and development of employees.  To get the optimum output, the staffing
function should be performed in an efficient manner.

Development of Human Capital

Another function of staffing is concerned with human capital requirements. Since the
management is required to determine in advance the manpower requirements. Therefore, it
has also to train and develop the existing personnel for career advancement. This will meet
the requirements of the company in the future.

The Motivation of Human Resources

In an organization, the behaviour of individuals is influenced by various factors which are

involved such as education level, needs, socio-cultural factors, etc. Therefore, the human
aspects of the organization have become very important and so that the workers can also be
motivated by financial and non-financial incentives in order to perform their functions properly
in achieving the objectives.
Building Higher Morale

The right type of climate should be created for the workers to contribute to the achievement
of the organizational objectives. Therefore, by performing the staffing function effectively and
efficiently, the management is able to describe the significance and importance which it
attaches to the personnel working in the enterprise.

Characteristics of Staffing

People-Centered

Staffing can broadly view as people-centered function and therefore it is relevant for all types
of organization. It is concerned with categories of personnel from top to bottom of the
organization.

 Blue collar workers (i.e., those working on the machines and engaged in loading,
unloading etc.) and white collar workers (i.e., clerical employees).
 Managerial and Non Managerial personal.
 Professionals (eg.- Chartered Accountant, Company Secretary)

Responsibility of Manager

Staffing is the basic function of management which involves that the manager is continuously
engaged in performing the staffing function. They are actively associated with the
recruitment, selection, training, and appraisal of his subordinates. Therefore the activities are
performed by the chief executive, departmental managers and foremen in relation to their
subordinates.

Human Skills

Staffing function is mainly concerned with different types of training and development of
human resource and therefore the managers should use human relation skill in providing
guidance and training to the subordinates. If the staffing function is performed properly, then
the human relations in the organization will be cordial and mutually performed in an
organized manner.

Continuous Function

Staffing function is to be performed continuously which is equally important for a new and
well-established organization. Since in a newly established organization, there has to be
recruitment, selection, and training of personnel. As we compare that, the organization which
is already a running organization, then at that place every manager is engaged in various
staffing activities.

Therefore, he is responsible for managing all the workers in order to get work done for the
accomplishment of the overall objectives of an organization.

Staffing

o Process of assigning competent people to fulfill the roles designated for the
organizational structure through recruitment, selection and development, induction
and orientation of the new staff of the goals, vision, mission, philosophy etc.
Staffing Process

1. Preparing to Recruit – types and number of personnel

2. Attracting a Staff – formal advertisement
3. Recruiting and Selecting a Staff – interview ►induction ►orientation ►job order
►pre-employment testing ►signing of contract
Staffing Pattern – plan that articulates how many and what kind of staff are needed/shift or
per day in ►unit or in ►department.

Two Ways of Developing a Staffing Pattern

1. Determine the # of nursing care hours needed/patient

 Generating the full time equivalents of an employee
2. Determine the nurse-patient ratio in providing nursing care
 FTE – measure of work committed of full time employee
 1.0 FTE = works 5 days/week, 8 hours/day
 0.5 FTE = part time employee who works 5 days/2 weeks

Solved Example for You

Q1. Staffing is concerned with _________.

1. plans
2. policies
3. procedures
4. management of managers
Sol. The correct answer is the option ”d”. Staffing is concerned with the management of
managers as staffing is performed by every manager of the enterprise as he is actively
associated with the recruitment, selection, training, and appraisal of his subordinates.

What do we mean by influencing?

As a verb, influence typically means "to affect or change someone or something in an
indirect but usually important way." Something or someone that influences a person or
thing, then, has an influence on that person or thing.
What is the other word for influencing?
 effect, sway. pressure, guidance. impress, move, bias, direct, control. 8incite, rouse,
arouse, instigate, induce, persuade.

Why is influencing important?

Influence is an important leadership quality because it means people will listen to and
follow you. This, in turn, means you are more effective as a leader. Influence also allows
your opinion to be seriously considered by your team, peers and senior management.
What does influencing work mean?
HAVING INFLUENCE AT WORK: A DEFINITION
 Knowing how to position your interpretation of the facts, your opinions and/or your beliefs
with your colleagues so that what they say or do or think is developed as a result of your
input.
What is influencing at work?
Influencing at work refers to the ability to guide people around to your way of thinking
about a specific topic without force or coercion while acknowledging and valuing their
opinions. It can be beneficial for leaders to develop influencing skills to motivate their
teams and make them more productive.
What is the value of influencing?
The Value of Influence

Good leaders use their influence to get behind their team, to motivate, encourage and
ultimately drive them forward together to their ultimate destination, which is being
influential.
What makes a good influence?
Influential people have success routines, or things they can do to pump themselves up and
feel confident. Research shows that confidence is what makes people influential, and
having a success routine is part of building up that confidence.

How to influence others?

1. Build trust and be consistent. One crucial mistake people often make is thinking that
influence can be episodic. ...
2. Be present and connect. ...
3. Ask to understand. ...
4. Educate and encourage. ...
5. Confirm suspicions and acknowledge objections. ...
6. Praise lavishly but sincerely. ...
7. Challenge and encourage.
What is the benefit of influencing others?
Benefits of influence

Helping you develop strong relationships built on trust. Making it easier to achieve long-
term goals. Improving your ability to lead an organization. Increasing your confidence and
self-esteem.
What is a influential person?
Definitions of influential person. a person whose actions and opinions strongly influence
the course of events. synonyms: important person, personage.
What does positive influential mean?
There is more to being a Positive Influence than just “looking on the bright side.” It
means taking an active role in helping others solve problems and grow their confidence
levels. Positive Influence is about empowering others to do their best through consistent
feedback, recognition, and support

What is controlling and its purpose?

Controlling detects any kind of deviation and accordingly corrective actions are
implemented. This helps in reducing the gap between expected and actual results and in
this way helps in achieving the organisational objectives.
What are the skills of controlling in management?
Controlling consists of three steps, which include (1) establishing performance standards,
(2) comparing actual performance against standards, and (3) taking corrective action when
necessary.

Signs of Controlling Behavior

Some of the signs are: They insist on having things their way. Controlling people often
insist everyone do things their way, even when it comes to small issues that are a matter
of personal choice. Your partner might insist you change clothes if you're wearing
something they don't like
What is controlling the situation?
If someone tries to control situations or other people to an unhealthy extent, others may
describe them as a controlling person. They may try to control a situation by taking charge
and doing everything themselves or control others through manipulation, coercion, threats,
and intimidation.

Why is controlling important in management?

Control management is a process as it helps your business to check errors and put the
right corrections in place and keeps your project management on track. With control
management in place, your company increases its chances of achieving its goals.

What are the benefits of controlling?

It improves efficiency by saving time, money and energy. It aids coordination among all
activities by regulating them. It helps in forward looking to achieve goals. It leads to greater
organizational effectiveness by contributing to the achievement of goals.