Hse Procedures
Hse Procedures
Hse Procedures
TABLE OF CONTENT
1. INTRODUCTION
2. REPORTING AND FOLLOW UP
2.1. Reporting
2.2. Follow up
3. AUTHORITY TO STOP UNSAFE WORK
4. MONTHLY HSE MEETING PROCEDURE
5. MINUTE OF MEETING/ FOLLOW UP PROCEDURE
6. COMMUNICATION
7. PROCEDURE FOR RECORD/ATTENDANCE MAINTENANCE
8. MOBILIZATION/DEMOBILIZATION PROCEDURE
8.1. Certification of Personnel
8.2. Pre-mobilization Inspection
8.3. Visit to Hose Community
8.4. Site Office Construction
8.5. Mobilization
8.6. Cordoning-off of Project Site
8.7. HSE Deliverables
8.8. Housekeeping/Demobilization
9. TRNASPORTATION PROCEDURE
10. JOURNEY MANAGEMENT PROCEDURE
10.1. Road Transportation
10.2. Pre-mobilization Procedure
10.3. Light/Heavy Vehicle Inspection Procedure
10.4. Journey Management Slip
10.5. Journey Management Requirements
10.6. End-Journey Analysis Report
11. HAZARD IDENTIFICATION AND ASSESSMENT PROCEDURES
11.1. Checklist
11.2. Experience and Awareness
11.3. Risk Assessment Matrix Procedure
12. EMERGENCY PREPAREDNESS PROCEDURE
12.1. Role of Emergency Response Team
12.1.1. Fire Warden/Team
12.1.2. Medical Team
12.1.3. Security Team
13. EQUIPMENT INSPECTION PROCEDURES
14. CONTINGENCY MANAGEMENT PROCEDURES
14.1. Contingency Plan and Procedure
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14.2. Emergency Telephone Numbers
15. ACCIDENT/INCEDENT REPORTING PROCEDURE
15.1. Accident Reporting
15.2. Accident / Incident Investigation Procedures
15.3. Accident Control Analysis
15.3.1. Safety Performance
15.3.2. Mental Condition of Personnel
16. WASTE MANAGEMENT PROCEDURE
16.1. MONITORING AND RESTORATION PROCEDURE
16.1.1. Solid Waste
16.1.2. Fluid/Liquid Waste
17. INSPECTION AND AUDIT PROCEDURE POLICY
18. AUDIT FOLLOW UP PROCEDURES
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1. INTRODUCTION TO HSE PROCEDURE: ENHANCING SAFETY AND SECURITY IN THE
WORKPLACE
Safety and Security are paramount in any workplace, as they ensure the well-being of employees, protect the
environment, and safeguard the assets of an organization. To achieve these goals, the implementation of a robust
Health, Safety, and Environment (HSE) procedure is essential. This comprehensive set of guidelines and
protocols serves as a blueprint for identifying potential hazards, preventing accidents, and mitigating risks
across various operational processes.
The Brain Dee Technik HSE procedure is not just a document but a living framework that fosters a culture of
safety consciousness among all stakeholders. From top management to frontline personnel, every individual
plays a crucial role in upholding the principles of HSE. By adhering to these standardized procedures,
organizations can not only comply with legal regulations and industry standards but also create a workplace
where employees feel protected, valued, and motivated to perform at their best.
This introduction to the HSE procedure provides an overview of its key elements, the importance of its
implementation, and the significant impact it can have on the overall success of an organization. Through
continuous improvement and the collective efforts of all personnel, we can create an environment where
accidents and incidents are minimized, productivity soars, and the organization as a whole thrives in a
sustainable and responsible manner.
In the following sections, we will delve into the core components of the HSE procedure, highlighting the key
roles played by management and employees, exploring the benefits of compliance, and addressing ways to
integrate safety measures seamlessly into daily operations. Let us embark on this journey to embrace the HSE
procedure and cultivate a safer, more secure future for everyone involved.
2.2 Follow up
After the issuance of the final report, the recommendation made will be reviewed. A program will be put in
place for implementing the agreed recommendation. Implementation shall be closely monitored and actions
taken and publicized for the benefit of all involved parties.
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3. AUTHORITY TO STOP UNSAFE WORK
The management of Brain Dee Technik Nig Ltd, has empowered the key personnel, line supervisors to stop
any work that has an eminent hazard to persons, property and the environment. Only on the basis that all the
associated risk involve has been identified and analyzed and the risk has been reduced to the barest minimum
and control measures are in place can such a work be commence again.
6. COMMUNICATION
BRAIN DEE TECHNIK HSE related activities will be communicated to all personnel through the use of Memo,
newsletters, toolbox meeting, and other means of communication. The HSE department will make sure that all
monthly HSE meeting, craft specific meeting and program are consistent with the rest of management structure.
This is to avoid derailment from structured consistency.
Record keeping is a vital instrument used to determine past occurrences, therefore, we maintain a high level of
record keeping and documentation ethics for future references. This is aimed at reviewing the past order to
improve in the future.
Also the HSE department will make sure that all health related matters will be differentiated from HSE and
environmental issues for proper discussion, understanding and implementation.
“Date:
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SUMMARY OF ATTENDANCE:
8.5 Mobilization
Mobilization shall include but not limited to movement of personnel, materials and equipment to site in
readiness to commencing proper project execution.
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Temporary taped fence will be constructed to cordon off the site from third party. (When applicable)
9. TRANSPORTATION PROCEDURE
BRAIN DEE TECHNIK NIG LTD shall ensure safe movement of its personnel, equipment and material
resources from one point to another. To achieve these policy’s objectives,
The company shall make use pre-commissioned and certified vehicle for the intended purpose.
Statutory HSE regulations including “No Night Driving” rule shall be complied with. Trained, competent
and certified operating crew shall be provided to handle transportation equipment.
Regular and routine inspections/checks of transport equipment, its accessories and other facilities shall be
carried out to re-affirm their technical integrity.
The use of corporate journey management guide shall be used for all movements.
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Vehicle condition: The vehicles must have a pre-mobilization certificate issued, after inspection, from our
CLIENT (NAOC).
- Seat belt for all occupants, except in trucks and buses where it is provided only in the front seats.
- One side mirror on each side.
- One fire extinguisher.
- A first aid box.
- Indication of current tyre pressure.
- Reverse alarm for trucks and buses.
- Vehicle must be inspected daily by drivers before use using inspection checklists.
Vehicle loads: All loads shall be adequately placed and well secured. Any vehicle carrying an abnormally
large and heavy load shall be so marked in front and rear to warn other road users. Loads protruding
beyond the rear of the vehicles shall be marked by a red flag by day and red light at night. No load shall
exceed the width of the vehicle unless the vehicle is provided with an escort, who shall be giving on-
coming vehicles advance warning of the loaded vehicle. Personnel shall not be carried in the load carrying
area of goods vehicle.
CAB YE YE
S NO NA S NO NA
REAR WINDSHIELD
NONNET/LOCK HORNS
BATTERY CONDITION
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SEAT ADJUSTER
ITEM
YE
COOLING SYSTEM S NO NA SUSPENSION SYSTEM
WATER HORSE
COOLANT LEVEL
ENGINE TEMPERATURE
A/C BELT
TRANSMISSION
TRIANGULAR REFLECTOR
NUMBER PLATE
A/C SYSTEM
HOUSEKEEPING
INSURANCE CERTIFICATE
HACKNEY CARRIAGE
HIGHLIGHTS OF INSPECTION
ACCEPTED
NOT ACCEPTED
CONCLUSION……………………………………………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………………………………………………………………
…………………..
SIGNATURE……………………………………….. SIGNATURE…………………………….
………………..
INSPECTED BY…………………………………….. INSPECTED
BY…………………………………….…….
DATE………………………………………………… DATE…………………………..….
……………………...
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USER’S NAME: ……………………………………………………………………………….……….
………………
ID NO: …………………………………………………………………………………………………….…………….
…..
TEL:
……………………………………………………………………………………………………………………………
…………………..……
…….
……………………..….
………
…….
……………………………………………….
ORIGINATOR
(Name/Signature):_______________________________________________________________
APPROVED
(Name/Signature):_________________________________________________________________
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Journey
Manager:____________________________________________________________________________
(Section Head)
RELEASED:
____________________________________________________________________________________
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MAX. SPEED 100 (Express way) 45 KPH(Urban/Built-up Areas)
SAFETY HAZARD
ENVIRONMENT HAZARD:
HEALTH HAZARD:
SECURITY HAZARD:
COMMUNITY THREAT:
** PRECAUTIONS ADVISED: BUILD YOUR DEFENSE AGAINST ALL RELATED HAZARDS OBEY ALL
TRAFFIC RULE
SIGNATURE:
APPROVED BY (TRANSPORT OFFICER):
NO NIGHT DRIVING:
DATE: INSTRUCTIONS:
DISPATCHER/SIGN:
DISPATCH DATE: TIME: SPEED:
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Note:
1) All journeys that will exceed 18:00hrs must be approved by Brain Dee Managing Director
2) Journey Management (J/M) slips must accompany all trips.
3) Dispatchers should physically check the speedometer reading before dispatch.
4) Journey Management (J/M) slips must be submitted to the supervisor on return after completing the end
journey Analysis report.
The aim of these is to provide structural approach towards the analysis of hazards throughout the project. This is
achieved through the use of tools and techniques that allow hazards to be identified, accessed and understood as
to be controlled and if necessary, recovered from if control is lost.
Structural
Review
Technique
Standards
Check
List
Experience
Judgment
Identify Hazards and IDENTIFY ASSESS Evaluate Risks
effects
Record Hazards and
Established risk HEMP Effects
Reduction
Measure. RECOVERY CONTROL Compare with objective
and Performance criteria
Experience / Judgment
The knowledge of experience personnel provides a sound basis for hazard identified and assessment. They can
be drawn on experience gained from different aspects of the activities.
11.1. Checklists
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Checklists are normally drawn up from standards and operational experience and focus on area where the
potential for mistakes is high. They are useful ways of ensuring that hazards and threats have been identified and
assessed.
Standards usually contain information on hazard applicable to a particular type of operation. These reflect
corrective knowledge and experience, accumulated on national or international operation and compliance with
standards that will reduce risk as low as reasonably practicable.
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11.3. Risk Assessment Matrix Procedure
LEDEND: LOW RISK MEDIUM RISK LOW FREQUENCY HIGH RISK HIGH RISK
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EMERGENCY RESPONSE PLAN
PERSONNEL ON SITE
TEL: EXT
ASSEMBLE AT THE MUSTER
POINT AND TAKE ROLL
CALL
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12. EMERGENCY PREPAREDNESS PROCEDURE
Drills and exercises performed/carried out shall be fully documented and sent to the disaster control council for verification
and approval before finally publicized at the work site offices for the benefit of all.
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In the event of any incident/Accident beyond the capability of the site medical facilities, the victim shall be evacuated to
the retainer ship clinics for further attention. PALMARS HOSPITAL LIMITED 5/7 Agip Road, Mile, Rumueme, Port
Harcout, Tel; +234 (0) 803 340 6076 / GBEYE HOSPITAL & MATERNITY – 16 Ahoada Road,Omoku Onelga,
Rivers State, +234 (0) 803 873 6693
In the event of fire outbreak, we shall contact NOAC Fire Department.
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Confer with interested persons about possible solutions. The problem may have been solved by someone else.
Write up a report.
Public corrective actions taken to the benefit of all employees.
Follow up to make sure conditions are corrected if not immediate.
We have two types of wastes that will be generated on site. They are:
16.1.1.Solid Waste
This sort of waste shall be generated within the camp and work area. The following method shall be used to cart the waste
away:
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Sewage system to convey the waste to the provided SAP and ST.
Dustbins to contain all generated solid waste, which shall later be disposed of by the approved authority at an approved
area.
All spoils from excavation shall either be backfilled or (if found to be of approved standard) or shall be disposed at an
approved location.
Dangerous / toxic materials shall be disposed and handled at an approved location under supervision.
Spoils from our kitchen and other particles that may be produced in the camp / work area shall be carted away by tipper to
CLIENT (NAOC) designated dump.
16.1.2.Fluid/Liquid Waste
This shall be disposed off through a proper water discharge channel or drainage into the ST located within the site area and
discharged into an approved drain.
HSE committee and inspection team will ensure that operating environment is properly protected.
In all operating sites, BRAIN DEE TECHNIK NIG LTD shall ensure that diesel and petrol tanks are stored in bonded areas
with caution sign placed to alert other users of the hazards that could be expected.
Drivers, operators and other staff involved in construction activities and properly briefed so as to avoid damage to Client
property, such as oil pipeline, well heads etc.
Condemned diesel will be used for greasing form works.
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HSE WASTE MANAGEMENT REGISTER / TRACKING FORM CONTRACT SERVICE ORDER NO:
PROJECT:
LOCATION:
Waste Categorization: Industrial (Hazards) Industrial non-hazards
Others (Specify)…………………………………………………………………………………………………………………………………………………………………………………
Waste Disposal Method:………………………….………………………………………….………………………………………………………………………………………………..
DETAILS OF
WASTE DESCRIPTION INCLUDING SITE FOCAL APPROVED BY
S/ N DATE QTY/VOL SOURCE/LOCATION DISPOSAL SITE DISPOSAL COLLECTED BY
GENERATION PROCESS POINT (SITE MANAGER)
PROCESS
Summary statement
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17. INSPECTION AND AUDIT PROCEDURE POLICY
1. Conduct an audit once every month.
2. Get a copy from the previous audit conducted.
3. Check whether all findings from the previous audit (marked No) have been corrected.
4. Go through all the questions on the questionnaire and mark Yes, No or N/A (Not applicable).
5. Explain to the person your findings and why it is a bad practice.
6. Complete the form and file it.
7. Give copies to the responsible parties and the Client representatives
8. When actions items cannot be closed out, include the action item in the BRAIN DEE TECHNIK NIG LTD audit tracking
system.
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