CSU2021 Audit Report

Republic of the Philippines
COMMISSION ON AUDIT
Commonwealth Avenue
Quezon City
ANNUAL AUDIT REPORT
on the
CARAGA STATE UNIVERSITY

Ampayon, Butuan City
For the Year Ended December 31, 2021

The Chairperson, Appropriations Committee
House of Representatives
Constitutional Hills, Quezon City
The Secretary
Department of Budget and Management
Gen. Solano St., San Miguel, Manila
The Secretary
Presidential Management Staff
4/F New Executive Building
J.P. Laurel St., San Miguel, Manila
The Director
Malacañang Records Office
Malacañang Complex
The Assistant Commissioner

National Government Sector
Commission on Audit
Commonwealth Avenue, Quezon City
The Cluster Director

Cluster 5 – Education and Employment
Commission on Audit
The Chairperson, Appropriations Committee
House of Representatives
Constitutional Hills, Quezon City
The Secretary
Department of Budget and Management
Gen. Solano St., San Miguel, Manila
The Secretary
Presidential Management Staff
4/F New Executive Building
The Director
Malacañang Records Office
Malacañang Complex
The Assistant Commissioner

National Government Sector
Commission on Audit
The Cluster Director

Cluster 5 – Education and Employment
Commission on Audit
AGENCY ACTION PLAN AND STATUS OF IMPLEMENTATION

Audit Observations and Recommendations
For the Calendar Year 2021
As of ___________
Agency Action Plan

Target Reason for Action
Person/ Status of
Ref. Audit Observations Audit Recommendations Implementation
Implementation
P/D/ N-I *, Taken/To
Action Plan Department
Date if applicable Be Taken
Responsible
From To
AAR CY 2021
AAR The accuracy, validity, and existence • Send confirmation letters to
2021 of the Guaranty/Security Deposits the payees listed in Annex A
page Payable account were deemed to ascertain the existence of
38 doubtful due to the inclusion therein the balances and determine
of: (a) unsubstantiated balances the nature of the transactions;
aggregating ₱824,327.30; (b)
balances totaling ₱3.909 million • Review and analyze the
which remained outstanding for more validity of the balances in
than two years to over 10 years; and Annex B and return the
(c) security deposits adding up to amounts that are already due
₱85,100.00 made by customers for to the payees; and
availing the rental services of the
University, not in accordance with • Reclassify the balances listed
Sections 111(2) and 112 of P.D. No. in Annex C from the
1445, thus affecting the fair Guaranty/Security Deposits
presentation of the said account in the Payable account to the
financial statements. Customers’ Deposit Payable
account. Likewise, review
and analyze the validity of
the balances and return the
1
Agency Action Plan
Person/ Status of
Implementation
Responsible
From To
amounts that are already due
to the payees.
AAR Various maintenance and other • Direct the CSU, Cabadbaran

2021 operating expenses incurred by the Campus to stop the practice
page Cabadbaran Campus in CY 2020 of charging expenditures in
40 totaling ₱1.193 million were the previous year against the
inappropriately recorded in the books budget of the current year
of accounts as expenses in CY 2021 without legal basis or
while ₱242,350.97 of the said amount authority. Likewise, only
was inadvertently charged against current and valid expenses
their budget for CY 2021, contrary to shall be taken up in the books
Section 119 of P.D. No. 1445 and of accounts using the
Section 6(b) under Chapter 2 of the appropriate expenses
GAM for NGAs, Volume I; thus, the accounts and be recorded in
expenses incurred in the previous the period to which these
year but charged against the budget expenses relate to.
for the current year were considered
irregular; and the affected expenses
accounts were deemed overstated,
thereby affecting the fair presentation
of the said accounts in the financial
statements.
AAR Honoraria for teaching overload • Stop the practice of charging

2021 incurred in CYs 2019–2020 totaling prior years’ expenditures
page ₱6.145 million were charged against against the current year’s
43 the appropriations and budget of the appropriations and budget
University for CY 2021 and were without legal basis or
inadvertently recorded as current year authority.
expenses in the books of accounts,
2
Agency Action Plan
Person/ Status of
Implementation
Responsible
From To
inconsistent with Sections 4(1) and
119 of P.D. No. 1445 and Section 6,
Chapter 2 of the GAM for NGAs,
Volume I, thus, the Honoraria and
Other Professional Services accounts
were overstated by ₱3.646 million
and ₱2.498 million, respectively, and
the payment of honoraria for teaching
overload, net of taxes, totaling ₱5.028
million were considered irregular
expenditures disallowable in audit.
AAR Payment for the audit service • Instruct the Accountant to

2021 rendered by a foreign company called review the said transactions
page Quacquarelli Symonds and the QS and prepare the necessary
47 Stars ratings subsequently awarded to adjusting entries to correct
the University were inadvertently the balance of the Other
treated as outright expenses in CY Professional Services
2021 despite future economic account and recognize the
benefits and/or service potential were intangible asset under the
to be expected in three years from the Other Intangible Assets
said audit and ratings, inconsistent account with the
with Section 112 of P.D. No. 1445 corresponding amortization.
and Section 4 under Chapter 12 of the
GAM for NGAs, Volume I, thus
resulting in the overstatement of the
Other Professional Services account
by ₱1.846 million and
understatement of the Other
Intangible Assets and Amortization-
Intangible Assets accounts by ₱1.367
million and ₱478,800.44,
3
Agency Action Plan
Person/ Status of
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Responsible
From To
respectively, thereby affecting the
fair presentation of the said accounts
in the financial statements.
AAR Liquidated damages were not • Collect the amount of

2021 appropriately imposed against five ₱293,230.00 from the
page suppliers for the late delivery of concerned suppliers if the
49 goods with an aggregate contract cost related request for time
of ₱2.471 million despite the extension in the delivery of
circumstances warranting the goods was submitted beyond
imposition thereof, contrary to the original date of delivery
Section 68 of the Revised IRR of or if no request was made.
R.A. No. 9184 and the provisions of
the Government Procurement Manual • Instruct the concerned
Volume 2, thus resulted in the personnel to properly impose
overpayment of delivered goods, liquidated damages against
which is disallowable in audit, and defaulting suppliers in
deprived the CSU, Cabadbaran accordance with the
Campus of the additional income of provisions of the revised IRR
₱293,230.20 that could have been of R.A. No. 9184 and
derived from the appropriate Government Procurement
imposition of liquidated damages. Manual.
AAR The delay in both the submission of • Direct the Project Leader to
2021 the required terminal audited hasten the preparation of the
page financial report and refunding of the required report and
53 unexpended budget of the immediately submit the same
“Strengthening Urban Agriculture: A to DOST-PCAARRD; and
Strategy for Ensuring Food
4
Agency Action Plan
Person/ Status of
Implementation
Responsible
From To
Availability Amidst the Threat of • Instruct the Accountant to
CoViD-19 in the Caraga Region” return the unexpended
project, which is contrary to Section budget of the project totaling
1(c) under Part VIII of DOST ₱114,754.87 as soon as the
Administrative Order No. 009, series funds requested from DBM
of 2017 and Section 6 under Part V of becomes available.
the memorandum of agreement of the
project, precluded the funding agency
from recognizing the project
expenditures totaling ₱905,891.13 in
their financial statements in a timely
manner and deprived the same from
the utilization of the unexpended
budget of ₱114,754.87.
AAR Disbursement vouchers associated • Direct the Accountant to

2021 with two COVID-19 related projects immediately submit the
page for disbursements aggregating identified DVs as soon as the
55 ₱1.539 million were not submitted to required supporting
the Office of the Auditor, contrary to documents and signatures
Section 7.2.1(a) of the 2009 Rules are obtained to avoid the
and Regulation on the Settlement of transactions from being
Accounts, thus casted doubts on the suspended in audit.
validity and propriety of the
transactions and impeded the prompt
communication of audit results.
AAR Disbursements of CSU aggregating • Instruct the concerned

2021 ₱68.917 million were not supported personnel to ensure that the
page with complete documentation which disbursement vouchers are
57 deviates from Sections 4(6) and 124 supported with complete and
of P.D. No. 1445, Section 54.3 of appropriate documents to
5
Agency Action Plan
Person/ Status of
Implementation
Responsible
From To
2016 Revised IRR of RA9184 and substantiate the validity and
COA Circular 2021-001, thus correctness of the claims and
manifesting weak internal controls to avoid the suspension of
over disbursement process and transactions.
casting doubt on the validity and
propriety of claims, and to avoid the
suspension of transactions.
AAR The limitations imposed by the • Instruct the GAD Focal

2021 COVID-19 pandemic were not taken Committee to enhance the
page into consideration in the formulation GAD Plan and Budget by
59 of 10 GAD activities and its setting reasonable and
combined budget of ₱2.410 million realistic targets and activities
as only ₱197,809.00 thereof was that are attainable within the
utilized by the University since the implementation period while
activities were either conducted taking into consideration
virtually or compromised by the outside factors that could
challenges brought upon by the greatly affect the
pandemic, inconsistent with the implementation of the
provisions of the PCW-NEDA-DBM activities.
Joint Circular No. 2021-01; thus, the
budget utilization for each of the said
activities was significantly low and
the identified gender issues may not
have been substantially addressed.
AAR Five percent of the annual basic • Direct the GAD Focal
2021 salaries of the members of the GAD Committee to revise the
page Focal Point System in CY 2021 GAD Accomplishment
61 aggregating ₱12.153 million were Report by ensuring that the
attributed as GAD-related expenses salaries used as bases for the
instead of attributing only the attribution to the GAD
6
Agency Action Plan
Person/ Status of
Implementation
Responsible
From To
proportionate amount of salaries budget are proportionate to
related to the actual number of hours the actual number of hours
spent by the said members on GAD- spent by the concerned
related activities, contrary to the personnel on GAD-related
provisions of the PCW-NEDA-DBM activities.
Joint Circular No. 2012-01 and COA
Circular No. 2014-001, thus affecting • Likewise, provide an
the correctness of the data presented explanation on the identified
in the GAD Accomplishment Report discrepancies in the number
of the University for FY 2021. of male, female and total
members of the GAD Focal
Point System.
AAR Efforts in the collection of loans • Instruct the Office of

2021 granted through the SAFE Loan Admission and Scholarship
page program were deemed lacking and of the Main Campus to
64 ineffective as ₱1.804 million or 96 strictly exhaust all
percent of the total amount loaned out administrative efforts in the
to students have remained collection of the outstanding
uncollected for five years to over 10 loan balances from the
years from the year that the said loans concerned students,
were supposed to be repaid, contrary including, but not limited to,
to the guidelines of CHED sending billing statements
Memorandum Order No. 25, series of and demand letters.
2008; thus, government funds were
unnecessarily wasted for being idle in
the hands of the grantees for a long
period and the objectives of the said
program were defeated as the loans
that should have been refunded could
have been loaned out again to other
financially needy students.
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Agency Action Plan
Person/ Status of
Implementation
Responsible
From To
AAR Due to the late implementation of the • Direct the Accountants to
2021 updated tax rates prescribed in the always withhold the correct
page CREATE law and the erroneous amount of taxes from the
66 computation of business taxes payments the University
withheld against non-VAT registered makes in compliance with
businesses, withholding taxes from existing Philippine tax laws,
the payments made for 85 rules, and regulations.
transactions with various non-VAT
registered businesses were over-
withheld, contrary to Item 1(b) under
Section II of Revenue Memorandum
Order No. 8-2003, thus defeated the
purpose of the CREATE law and
resulted in an over-withheld taxes
aggregating ₱123,052.07.
AAR CY 2020
AAR The RPCI as of December 31, 2020 • Instruct the Accounting and
2020 which reported a balance of Supply Offices to always
page ₱552,394.37 was submitted to the reconcile the RPCI with the
37 Office of the Auditor despite the non- records maintained by both
reconciliation of records between the offices before its submission
Accounting and Supply Offices, to the Office of the Auditor,
inconsistent with Section C, pursuant to Section C,
Appendix 66 of the GAM for NGAs, Appendix 66 of the GAM for
Volume II, thus, existence and NGAs, Volume II, in order to
accuracy of the inventory accounts present fairly the inventory
totaling ₱5,066,905.51 in the accounts in the financial
financial statements were deemed statements.
doubtful.
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AAR Requests for relief from • Direct the accountable
2020 accountability were not filed by the officers concerned to
page concerned accountable officers immediately present the
39 despite the knowledge of 10 missing PPEs that were not verified
equipment with a total cost of during the physical count. If
₱344,868.00 and 109 equipment the said PPEs could not be
aggregating ₱4,271,470.80 of which presented, have them, as well
existence were unverified, contrary to as those accountable officers
Sections 73(1) and 105(1) of P.D. No. who are accountable for the
1445, depriving the government of missing equipment with a
the proper custody and protection of total cost of ₱344,868.00,
its resources against loss, misuse or prepare an RLSDDP listing
wastage. Likewise, the related losses the equipment and submit
and its corresponding receivables the same to the Accounting
were not taken up in the books of Office to properly recognize
accounts, inconsistent with Section the loss and set up the
41, Chapter 10 of the GAM for receivables in the books; and
NGAs, Volume I, thus the PPE and
Due from Officers and Employees • Instruct the accountable
accounts were deemed doubtful and officers concerned to
unreliable, thereby affecting the fair immediately file a request
presentation of the said accounts in for relief from accountability
the financial statements. if the loss is caused by fire,
theft, or other casualty or
force majeure. Otherwise,
require them to pay for the
missing equipment at its
depreciated replacement cost
or replace the item with new
ones of which specifications
are not inferior to the units
being replaced.
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AAR The accuracy, validity, and existence • Instruct the Accountant to
2020, of the Accounts Payable totaling investigate the validity and
page ₱9,948,723.89 were deemed doubtful existence of the 26 accounts
42 due to: (a) long outstanding balances listed in Annex C as well as
of accounts aggregating ₱610,653.00, those accounts that had been
and (b) undocumented accounts outstanding for more than
totaling ₱263,186.57, contrary to two years and prepare the
Section 2 of E.O. No. 87 dated necessary adjusting entries to
August 13, 2019, and Sections 15 and correct any misstatements.
37, Chapter 2 of GAM for NGAs,
Volume I, thus casting doubts on the
reliability of the Accounts Payable
account and ultimately affecting the
fair presentation of the said account
in the financial statements.
AAR The balances of the Due to NGAs • Direct the Accountant to

2020, account totaling ₱110,637,580.49 hasten the reconciliation
page and Other Payables account process and immediately
43 aggregating ₱6,740,464.27 which, submit the updated
when combined, constituted 66.25 subsidiary ledgers and aging
percent of the total liabilities of the schedules of the Due to
University were not substantiated NGAs and Other Payables
with complete subsidiary ledgers and accounts to the Office of the
other supporting documents, Auditor.
inconsistent with Section 111 of P.D.
No. 1445, rendering the said account
doubtful and unreliable.
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AAR The Due to NGAs account included • Instruct the Accountant to
2020, 28 projects with balances totaling examine and validate the
page ₱4,885,277.10 which have remained existence of the non-
45 dormant for three to six years, four moving and abnormal
projects with negative balances balances of the above-
aggregating ₱414,916.42, and 11 mentioned projects in
projects with a combined balance of coordination with the
₱2,624,409.80 that were funded by respective Project Leaders.
LGUs, contrary to Section 6.7 of Moreover, immediately
COA Circular No. 94-013 and return or remit any unused
Section 15, Chapter 2 of the GAM for balances to the Source
NGAs, Volume I, thereby, casting Agency or the Bureau of
doubts on the reliability of the Due to Treasury, whichever is
NGAs and Due to LGUs accounts appropriate; and
and ultimately affecting the fair
presentation of the said accounts in
the financial statements.
AAR The University did not fully • Fully implement the

2020, implement the Modified Direct Modified Direct Payment
page Payment Scheme mandated by DBM Scheme by using the existing
55 as 242 Modified Disbursement LDDAP-ADA and SLIIE to
System checks aggregating settle all accounts payable
₱41,344,466.43 were still issued to and only issue MDS checks
payees who were not among those to those creditors/payees
listed in Section 3.4 of DBM Circular identified in Section 3.4 of
Letter No. 2018-14, thus, the DBM Circular No. 2018-14.
University was deprived of the
benefits of a more transparent,
accountable, and efficient payment
system.
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AAR Disbursement Vouchers, together • Direct the Accountants to
2020, with its supporting documents, of the immediately submit the
page CSU, Main and Cabadbaran identified 762 DVs, together
58 Campuses aggregating with its supporting
₱172,570,715.87 and ₱6,189,108.32, documents, to the Office of
respectively, were not submitted to the Auditor.
the Office of the Auditor within the
prescribed period, contrary to Section
7.2.1(a), Chapter I of the 2009 Rules
and Regulations on the Settlement of
Accounts (RRSA), thereby
precluding the Audit Team from the
timely audit of the documents and
communication of its results, and
casting doubts on the validity and
propriety the transactions.
AAR The return services required under the • Send a demand letter to the
2020, scholarship contracts of two scholars employee concerned for the
page were not fully enforced by the restitution of the amount of
62 University while the collection of ₱784,997.97 and enforce the
penalties totaling ₱784,997.97 for the collection thereof in
breach of the scholarship contract by accordance with the FTDC
another scholar was not immediately Resolution No. 31, series
done by the University and receivable 2019. Likewise, require the
account was not set up in the books of identified scholars to render
accounts to recognize the said the mandatory return service
penalties, inconsistent with Sections as stipulated in the
6 and 8 of the said contract, thus scholarship contracts; and
prevented the University from
capitalizing on the return services,
precluded the utilization of the
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amount of ₱784,997.97 for other
prioritized expenditures of the
University, and also affected the fair
presentation of the receivables
account in the financial statements.
AAR CY 2019
AAR The balance of the Construction in • Direct the General Services
2019, Progress (CIP) - Buildings and Other Office to hasten the retrieval
page Structures account amounting to of the related certificate of
38 ₱297,231,599.21 included four acceptance and immediately
completed infrastructure projects furnish a copy thereof to the
totaling ₱59,664,742.35 which were Accounting Office to
not reclassified to its appropriate PPE facilitate the reclassification
accounts. Moreover, PPE ledger of the completed
cards for the CIP - Buildings and infrastructure projects to its
Other Structures account were appropriate PPE accounts;
unreconciled with the records of the
General Services Office, deviating • Instruct the Accountant to
from pertinent sections of the GAM, recognize the necessary
Volume I, thus casting doubt on the amount of depreciation
correctness of the balance of the said expenses after reclassifying
CIP account, understating the related the completed infrastructure
PPE and Depreciation Expense sub- projects to its appropriate
accounts, and ultimately affecting the PPE accounts; and
fair presentation of the said accounts
in the financial statement. • Submit the updated PPELCs
for the CIP - Buildings and
Other Structures account and
its supporting documents to
the Auditor’s Office after
records of the Accounting
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and General Services Offices
have been reconciled.
AAR Twelve personnel of the Caraga State • Submit a legal basis on the
2019, University (CSU) Main and grant of foreign travel
page Cabadbaran Campuses were granted authority to the 12 CSU
40 the authority to travel abroad to personnel. Likewise, submit
participate in the Business of documents to support that the
Intellectual Property Asia Forum foreign travel urgent,
2017 in Hong Kong despite the extremely necessary and
suspension of foreign travels in beneficial to the agency
Section 1 of A.O. No. 103. Further, concerned and/or the country
the purpose of the trip was not among as provided under Section 2
those enumerated under Section 7 of of EO No. 248; and
E.O. No. 248-A and was not
supported with documents to validate
its urgency and extreme necessity,
and whether substantial benefits
where brought to the concerned
university/country, thus, foreign
travel expenditures amounting to
₱249,580.91 were considered
irregular and unnecessary therefore
disallowable in audit.
AAR Had there been prudent planning and • Strictly observe prudence in
2019, budgeting, and strong internal control the use of government funds
page in place over the disbursement of to avoid incurrence of
46 agency funds, the following irregular, unnecessary and
deficiencies relating to expenses for extravagant expenses which
the Geo-SAFER Mindanao: Agusan could lead to issuance of
project could have been avoided: notice of disallowance; and
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payment for certain expenses during • Instruct the Director of the
the culmination activity of the Geo- Internal Audit Services to
SAFER Mindanao program totaling revisit the internal control of
₱304,350.00 could have been the University over the
dispensed with while procurement of assessment and approval of
cultural decors costing ₱230,000.00 disbursements and determine
for the Office of the University why the existing internal
President would not have been control system was not able
inadvertently charged against the said to detect the above
trust fund, inconsistent with Sections deficiencies as this would
2 and 4(3) of P.D. No. 144 and COA then serve as a guide in
Circular No. 2012-003, thus, said strengthening the internal
expenditures were irregular, control system.
extravagant, and unnecessary thereby
AAR Payments of per diems/honoraria • Require the BOR members

2019, totaling ₱129,750.00 to the Board of involved to refund the per
page Regents of CSU during board diems totaling ₱129,750.00
52 meetings in CYs 2016–2019 were in view of the order in the
inadvertently charged against the IGF said Supreme Court
instead of the General Appropriation Decision.
Act (GAA), inconsistent with Section
4(d) of Republic Act (R.A.) No.
8929, Section 1 of the Special
Provisions applicable to State
Universities and Colleges (SUCs)
under the GAA of FYs 2016–2019,
Section 5.1 of Department of Budget
and Management (DBM) Budget
Circular (BC) No. 2003-6, and the
Supreme Court Decision on the case
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docketed under G.R. No. 211999,
thus, payments of the per
diems/honoraria were deemed
irregular.
AAR Notices of Disallowance (NDs) • Strictly follow Section 7.1,

2019, totaling ₱696,175.38 remained Chapter II of the 2009 Rules
page unsettled for one month to four years and Regulations on the
58 from the date of issuance of the NFDs Settlement of Accounts so as
due to Management’s inaction to to avoid taking on possible
enforce settlement thereof, contrary administrative cases due to
to Section 7.1, Chapter II of the 2009 non-compliance with the
RRSA, thus, such delay in complying decisions of the
or refusal to comply by the liable Commission.
persons with the order or decision of
the Commission constitutes a ground
for contempt, and/or administrative
disciplinary action against them.
AAR Usage of the SMS 100 Mercury • Provide the Audit Team of
2019, Analyzer with an acquisition cost of Management’s action plan to
page ₱2,148,368.00 in the “Responsible address the matter at hand in
69 Mining - Contamination Pathway and view of Section 105(1) of
Pollution Management of Mining” P.D. No. 1445.
project was not maximized and was
left unrepaired, not in consonance
with Sections 2 and 105(1) of P.D.
No. 1445, thus resulted to the
inefficient use of government
resources and wastage of government
funds. Likewise, incurrence of
laboratory expenses for outsourcing
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the needed mercury analysis service
totaling ₱79,790.15 could have been
avoided had the project team exercise
due care and proper maintenance of
the equipment.
AAR CY 2018
AAR Undisposed unserviceable properties • Instruct the Supply Officer to
2018, aggregating ₱7.152 million were coordinate with the
page allowed to further deteriorate and University’s Disposal
39 were not dropped from the books of Committee to immediately
accounts, contrary to Section 79 of conduct the disposal of
P.D. No. 1445 and Section 40 of the unserviceable PPE in
GAM, Volume I, thus depriving the accordance with the Manual
University of the opportunity to earn on the Disposal of
additional income had the said Government Property to
properties been sold through public avoid further deterioration
auction or negotiated sale, as the case and in order to realize
may be, resulting in unrecorded income from the sale of said
impairment loss and overstatement of properties.
the affected PPE and related
Accumulated Depreciation accounts. • Likewise, instruct the
Accountant to fast tract the
reconciliation process to
establish the corresponding
accumulated depreciation
balance in order to properly
drop the unserviceable
properties included in the
IIRUP from the books of
accounts.
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AAR Loans receivable amounting to • Strictly enforce collection
2018, ₱1.845 million remained uncollected efforts by regularly sending
page for two to seven years due to the lack billing statements and
85 of collection efforts and leniency in demand letters to student-
the enforcement of remedies on borrowers;
delinquent accounts under the
Student Assistance Fund for
Education for Loan program,
contrary to Section 2 of P.D. No.
1445 and Section B, Part IX of CHED
Memorandum Order No. 25, s. 2008,
thus, the government was deprived of
the resources from proceeds of loan
repayments that could have been used
for other beneficial programs.
Collection efficiency is computed at
2.25% only.
AAR CY 2017
AAR The reported balance of Property, • Instruct the Inventory
2017, Plant and Equipment (PPE) account Committee to complete the
page with net amount of ₱428,909,374.10 report on physical count of
37 as of year-end is unreliable due to: a) all Property, Plant and
Report on Physical Count of Equipment of the University.
Property, Plant and Equipment Direct the inventory
(RPCPPE) was not completed and committee in coordination
only ₱28,282,366.12 was accounted with the Supply Officer and
for as of year-end; b) non- the Accountant to reconcile
reconciliation of the accounting and the records of both offices.
supply records; and c) unreliable Finally, require the
accumulated depreciation balance. Accountant to exert effort to
trace all the recorded PPE
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and prepare lapsing schedule
for the provision of
depreciation.
*P = Partial; D= Delay; N-I=Non-Implementation

Note: Status of Implementation may either be (a) Fully Implemented, (b) Ongoing, (c) Not Implemented, (d) Partially Implemented, or (e) Delayed
_____________________________ ____________
Name and Position of Agency Officer Date
19
EXECUTIVE SUMMARY
A. Introduction
1. The Caraga State University (CSU), formerly known as the Northern Mindanao
State Institute of Science and Technology, located in Ampayon, Butuan City, was
established through Republic Act No. 9854 on December 16, 2009. The University
also has one satellite campus, the former Northern Mindanao College of Arts,
Science and Technology, which is called the Caraga State University, Cabadaran
Campus in Cabadbaran City, Agusan del Norte.
2. The audit was conducted in accordance with applicable legal and regulatory
requirements, and the International Standards of Supreme Audit Institutions
(ISSAIs). Those standards require that we plan and perform the audit to obtain a
reasonable basis for our conclusions.
3. The audit covered the accounts and operations of the CSU for Calendar Year (CY)
2021 and was aimed at ascertaining the propriety of financial transactions,
Management’s compliance to prescribed rules and regulations and the fairness of
the presentation of the financial statements. Value for money audit was also
conducted on the implementation of the infrastructure projects as to whether the
objectives of the program were attained in the most efficient, effective and
economical manner.
B. Financial Highlights
4. The financial condition, results of operations and the sources and applications of
funds for CY 2021 with comparative figures for CY 2020 are shown below.
a. Comparative Financial Position and Results of Operations:
Increase
Particulars CY 2021 CY 2020
(Decrease)
Financial Position
Assets ₱ 1,905,394,511.82 ₱ 1,236,796,807.14 ₱ 668,597,704.68
Liabilities 279,193,762.92 177,176,492.83 102,017,270.09
Net Assets/Equity 1,626,200,748.90 1,059,620,314.31 566,580,434.59
Results of Operations
Revenue ₱ 215,008,623.54 ₱ 180,252,388.87 ₱ 34,756,234.67
Current Operating Expenses 571,743,464.03 390,483,778.56 181,259,685.47
Deficit from Current Operations (356,734,840.49) (210,231,389.69) (146,503,450.80)
Net Financial Subsidy/Assistance 913,254,431.26 495,569,685.90 417,684,745.36
Non-Operating Losses (361,354.00) (5,750.00) (355,604.00)
Surplus for the Period 556,158,236.77 285,332,546.21 270,825,690.56
i
b. Comparative Sources and Applications of Funds
Increase
Particulars CY 2021 CY 2020
(Decrease)
Regular Agency Fund
Appropriations ₱ 875,560,983.00 ₱ 638,973,466.00 ₱ 236,587,517.00
Allotment 874,560,983.00 638,973,466.00 235,587,517.00
Obligations 869,617,724.41 636,798,960.96 232,818,763.45
Unobligated Balance 4,943,258.59 2,174,505.04 2,768,753.55
Internally Generated Fund and Business Related Fund
Budgeted Revenue ₱ 295,253,187.17 ₱ 243,781,082.73 ₱ 51,472,104.44
Budget Utilization 214,202,980.22 180,709,997.46 33,492,982.76
Unutilized Budget 81,050,206.95 63,071,085.27 17,979,121.68
Other Sources
Funds from Other NGAs ₱ 187,332,385.74 ₱ 153,360,618.12 ₱ 33,971,767.62
C. Audit Opinion
5. The Auditor rendered a qualified opinion on the fairness of the presentation of the
financial statements for the year ended December 31, 2021 due to the following
matters:
a. The accuracy, validity, and existence of the Guaranty/Security Deposits Payable

account were deemed doubtful due to the inclusion therein of:
(a) unsubstantiated balances aggregating ₱824,327.30; (b) balances totaling
₱3.909 million which remained outstanding for more than two years to over 10
years; and (c) security deposits adding up to ₱85,100.00 made by customers for
availing the rental services of the University.
b. Various maintenance and other operating expenses incurred by the Cabadbaran

Campus in CY 2020 totaling ₱1.193 million were inappropriately recorded in
the books of accounts as expenses in CY 2021 while ₱242,350.97 of the said
amount was inadvertently charged against their budget for CY 2021; thus, the
expenses incurred in the previous year but charged against the budget for the
current year were considered irregular; and the affected expenses accounts were
deemed overstated.
c. Honoraria for teaching overload incurred in CYs 2019–2020 totaling

₱6.145 million were charged against the appropriations and budget of the
University for CY 2021 and were inadvertently recorded as current year
expenses in the books of accounts; thus, the Honoraria and Other Professional
Services accounts were overstated by ₱3.646 million and ₱2.498 million,
respectively, and the payment of honoraria for teaching overload, net of taxes,
totaling ₱5.028 million were considered irregular expenditures.
ii
d. Payment for the audit service rendered by a foreign company called
Quacquarelli Symonds and the QS Stars ratings subsequently awarded to the
University were inadvertently treated as outright expenses in CY 2021 despite
future economic benefits and/or service potential were to be expected in three
years from the said audit and ratings, thus resulting in the overstatement of the
Other Professional Services account by ₱1.846 million and understatement of
the Other Intangible Assets and Amortization-Intangible Assets accounts by
₱1.367 million and ₱478,800.44, respectively.
6. For the foregoing audit observations which have caused the issuance of a qualified
opinion, we recommended that Management:
a. Send confirmation letters to the payees listed in Annex A to ascertain the

existence of the balances and determine the nature of the transactions;
Review and analyze the validity of the balances in Annex B and return the
amounts that are already due to the payees; and
Reclassify the balances listed in Annex C from the Guaranty/Security Deposits

Payable account to the Customers’ Deposit Payable account. Likewise, review
and analyze the validity of the balances and return the amounts that are already
due to the payees.
b. Direct the CSU, Cabadbaran Campus to stop the practice of charging

expenditures in the previous year against the budget of the current year without
legal basis or authority. Likewise, only current and valid expenses shall be taken
up in the books of accounts using the appropriate expenses accounts and be
recorded in the period to which these expenses relate to.
c. Stop the practice of charging prior years’ expenditures against the current year’s
appropriations without legal basis or authority. Moreover, only current and valid
expenses shall be taken up in the books of accounts using the appropriate
expenses accounts and be recorded in the period to which they relate to.
d. Instruct the Accountant to review the said transactions and prepare the
necessary adjusting entries to correct the balance of the Other Professional
Services account and recognize the intangible asset under the Other Intangible
Assets account with the corresponding amortization.
iii
D. Summary of Significant Observations and Recommendations
7. The other significant audit observations and recommendations are as follows:
a. Liquidated damages were not appropriately imposed against five suppliers for
the late delivery of goods with an aggregate contract cost of ₱2.471 million
despite the circumstances warranting the imposition thereof, thus resulted in the
overpayment of delivered goods, which is disallowable in audit, and deprived
the CSU, Cabadbaran Campus of the additional income of ₱293,230.20 that
could have been derived from the appropriate imposition of liquidated damages.
We recommended that Management collect the amount of ₱293,230.00 from the

concerned suppliers if the related request for time extension in the delivery of
goods was submitted beyond the original date of delivery or if no request was
made.
Henceforth, instruct the concerned personnel to properly impose liquidated

damages against defaulting suppliers in accordance with the provisions of the
revised IRR of R.A. No. 9184 and Government Procurement Manual.
b. The delay in both the submission of the required terminal audited financial
report and refunding of the unexpended budget of the “Strengthening Urban
Agriculture: A Strategy for Ensuring Food Availability Amidst the Threat of
CoViD-19 in the Caraga Region” project precluded the funding agency from
recognizing the project expenditures totaling ₱905,891.13 in their financial
statements in a timely manner and deprived the same from the utilization of the
unexpended budget of ₱114,754.87
We recommended that Management direct the Project Leader to hasten the

preparation of the required report and immediately submit the same to DOST-
PCAARRD.
We also recommended to instruct the Accountant to return the unexpended

budget of the project totaling ₱114,754.87 as soon as the funds requested from
DBM becomes available.
c. Disbursement vouchers associated with two COVID-19 related projects for

disbursements aggregating ₱1.539 million were not submitted to the Office of
the Auditor, thus casted doubts on the validity and propriety of the transactions
and impeded the prompt communication of audit results.
We recommended that Management direct the Accountant to immediately

submit the identified disbursement vouchers as soon as the required supporting
documents and signatures are obtained to avoid the transactions from being
suspended in audit.
iv
d. Disbursements of CSU aggregating ₱68.917 million were not supported with
complete documentation, thus manifesting weak internal controls over
disbursement process and casting doubt on the validity and propriety of the
claims.
We recommended that Management instruct the concerned personnel to ensure

that the disbursement vouchers are supported with complete and appropriate
documents to substantiate the validity and correctness of the claims and to avoid
the suspension of transactions.
e. The limitations imposed by the COVID-19 pandemic were not taken into
consideration in the formulation of 10 GAD activities and its combined budget
of ₱2.410 million as only ₱197,809.00 thereof was utilized by the University
since the activities were either conducted virtually or compromised by the
challenges brought upon by the pandemic; thus, the budget utilization for each
of the said activities was significantly low and the identified gender issues may
not have been substantially addressed.
We recommended that Management instruct the GAD Focal Committee to

enhance the GAD Plan and Budget by setting reasonable and realistic targets
and activities that are attainable within the implementation period while taking
into consideration outside factors that could greatly affect the implementation of
the activities.
f. Five percent of the annual basic salaries of the members of the GAD Focal
Point System in CY 2021 aggregating ₱12.153 million were attributed as GAD-
related expenses instead of attributing only the proportionate amount of salaries
related to the actual number of hours spent by the said members on GAD-
related activities, thus affecting the correctness of the data presented in the GAD
Accomplishment Report of the University for FY 2021.
We recommended that Management direct the GAD Focal Committee to revise

the GAD Accomplishment Report by ensuring that the salaries used as bases for
the attribution to the GAD budget are proportionate to the actual number of
hours spent by the concerned personnel on GAD-related activities.
Likewise, provide an explanation on the identified discrepancies in the number

of male, female and total members of the GAD Focal Point System.
g. Efforts in the collection of loans granted through the SAFE Loan program were
deemed lacking and ineffective as ₱1.804 million or 96 percent of the total
amount loaned out to students have remained uncollected for five years to over
10 years from the year that the said loans were supposed to be repaid; thus,
government funds were unnecessarily wasted for being idle in the hands of the
grantees for a long period and the objectives of the said program were defeated
v
as the loans that should have been refunded could have been loaned out again to
other financially needy students.
We recommended that Management instruct the Office of Admission and

Scholarship of the Main Campus to strictly exhaust all administrative efforts in
the collection of the outstanding loan balances from the concerned students,
including, but not limited to, sending billing statements and demand letters.
h. Due to the late implementation of the updated tax rates prescribed in the
CREATE law and the erroneous computation of business taxes withheld against
non-VAT registered businesses, withholding taxes from the payments made for
85 transactions with various non-VAT registered businesses were over-
withheld, thus defeated the purpose of the CREATE law and resulted in an
over-withheld taxes aggregating ₱123,052.07.
We recommended that Management direct the Accountants to always withhold

the correct amount of taxes from the payments the University makes in
compliance with existing Philippine tax laws, rules, and regulations.
E. Summary of Total Suspensions, Disallowances, and Charges
8. The Statement of Audit Suspensions, Disallowances, and Charges, which

summarizes the total audit suspensions, disallowances, charges, and settlements
issued by the Commission, showed a balance of ₱3,541,714.89 for unsettled
suspensions and a balance of ₱8,811,635.47 for unsettled disallowances as of
December 31, 2021.
9. Moreover, the Report on Notices of Suspension, Notices of Disallowance, and

Notices of Charge issued prior to the 2009 Rules and Regulations on Settlement of
Accounts (Annex 9, COA Circular 2009-006) showed a balance of ₱936,504.62.
F. Statement on the Quantity/Number of Audit Recommendations Implemented,

Partially Implemented and Not Implemented for the Current Year.
10. Out of the 43 audit recommendations embodied in the CY 2020 and prior years’
Annual Audit Reports, 21 were fully implemented, 21 were partially implemented,
and one was not implemented.
vi
TABLE OF CONTENTS
Page
Part I AUDITED FINANCIAL STATEMENTS
• Independent Auditor’s Report 1
• Statement of Management’s Responsibility for Financial 4

Statements
• Statement of Financial Position 5
• Statement of Financial Performance 6
• Statement of Changes in Net Assets/Equity 7
• Statement of Cash Flows 8
• Statement of Comparison of Budget and Actual Amount 9
• Notes to Financial Statements 10
Part II AUDIT OBSERVATIONS AND RECOMMENDATIONS 38
Part III STATUS OF IMPLEMENTATION OF PRIOR YEARS’ 72

UNIMPLEMENTED AUDIT RECOMMENDATIONS
Part IV ANNEXES 93
PART I
AUDITED FINANCIAL STATEMENTS

REPUBLIC OF THE PHILIPPINES
COMMISSION ON AUDIT
INDEPENDENT AUDITOR’S REPORT
Hon. JO MARK M. LIBRE, DPA

Chairperson, Board of Regents
Caraga State University
Qualified Opinion
We have audited the financial statements of the Caraga State University (CSU),
Ampayon, Butuan City which comprise the Statement of Financial Position as at
December 31, 2021, and the Statement of Financial Performance, Statement of Changes
in Net Assets/Equity, Statement of Cash Flows and Statement of Comparison of Budget
and Actual Amounts for the year then ended, and Notes to the Financial Statements,
including a summary of significant accounting policies.
In our opinion, except for the effects of the matter described in the Bases for Qualified
Opinion section of our report, the accompanying financial statements present fairly, in all
material respects, the financial position of CSU as at December 31, 2021, and its
financial performance, its cash flows, and its comparison of budget and actual amounts
for the year then ended in accordance with International Public Sector Accounting
Standards (IPSAS).
Bases for Qualified Opinion
The following matters formed part of the bases of our opinion:
• The accuracy, validity, and existence of the Guaranty/Security Deposits Payable

account were deemed doubtful due to the inclusion therein of: (a) unsubstantiated
balances aggregating ₱824,327.30; (b) balances totaling ₱3.909 million which
remained outstanding for more than two years to over 10 years; and (c) security
deposits adding up to ₱85,100.00 made by customers for availing the rental services
of the University.
• Various maintenance and other operating expenses incurred by the Cabadbaran
Campus in CY 2020 totaling ₱1.193 million were inappropriately recorded in the
books of accounts as expenses in CY 2021 while ₱242,350.97 of the said amount was
inadvertently charged against their budget for CY 2021; thus, the expenses incurred
in the previous year but charged against the budget for the current year were
considered irregular; and the affected expenses accounts were deemed overstated.
• Honoraria for teaching overload incurred in CYs 2019–2020 totaling ₱6.145 million
were charged against the appropriations and budget of the University for CY 2021
and were inadvertently recorded as current year expenses in the books of accounts;
thus, the Honoraria and Other Professional Services accounts were overstated by
₱3.646 million and ₱2.498 million, respectively, and the payment of honoraria for
teaching overload, net of taxes, totaling ₱5.028 million were considered irregular
expenditures.
• Payment for the audit service rendered by a foreign company called Quacquarelli
Symonds and the QS Stars ratings subsequently awarded to the University were
inadvertently treated as outright expenses in CY 2021 despite future economic
benefits and/or service potential were to be expected in three years from the said audit
and ratings, thus resulting in the overstatement of the Other Professional Services
account by ₱1.846 million and understatement of the Other Intangible Assets and
Amortization-Intangible Assets accounts by ₱1.367 million and ₱478,800.44,
respectively.
We conducted our audit in accordance with International Standards of Supreme Audit

Institutions (ISSAIs). Our responsibilities under those standards are further described in
the Auditors Responsibilities for the Audit of the Financial Statements section of our
report. We are independent of the agency in accordance with the ethical requirements that
are relevant to our audit of financial statements, and we have fulfilled our other ethical
responsibilities in accordance with these requirements. We believe that the audit evidence
we have obtained is sufficient and appropriate to provide a basis for our qualified
opinions.
Key Audit Matters
Except for the matter described in the Basis for Qualified Opinion section, we have
determined that there are no other key audit matters to communicate in our report.
2
Statement of Financial Position
All Funds
As at December 31, 2021
(with comparative figures for CY 2020)
Note 2021 2020
ASSETS
Current Assets
Cash and Cash Equivalents 6 207,629,388.24 ₱ 148,036,794.49
Receivables 7 127,453,279.41 99,133,381.63
Inventories 8 2,608,945.36 5,066,905.51
Other Current Assets 9 31,775,268.77 17,091,042.17
Total Current Assets 369,466,881.78 269,328,123.80
Non-Current Assets
Property, Plant and Equipment 10 1,532,936,713.04 965,660,016.70
Biological Assets 11 2,418,909.00 1,500,240.00
Intangible Assets 12 572,008.00 308,426.64
Total Non-Current Assets 1,535,927,630.04 967,468,683.34
Total Assets 1,905,394,511.82 1,236,796,807.14
LIABILITIES
Current Liabilities
Financial Liabilities 13 24,942,563.64 12,517,506.91
Inter-Agency Payables 14 156,914,600.30 115,808,540.06
Intra-Agency Payables 15 59,070.00 -
Trust Liabilities 16 88,857,290.97 42,109,981.59
Other Payables 17 8,420,238.01 6,740,464.27
Total Current Liabilities 279,193,762.92 177,176,492.83
Total Liabilities 279,193,762.92 177,176,492.83
Total Assets less Total Liabilities 1,626,200,748.90 1,059,620,314.31
NET ASSETS/EQUITY
Accumulated Surplus/(Deficit) 1,626,200,748.90 1,059,620,314.31
Total Net Assets/Equity ₱ 1,626,200,748.90 ₱ 1,059,620,314.31
(0.00) #REF!
(This statement should be read in conjuction with the accompanying notes)
5
Statement of Financial Performance
All Funds
Note 2021 2020
Revenue
Service and Business Income 18 ₱ 213,742,085.62 ₱ 171,374,476.17
Shares, Grants and Donations 18 250,000.00 8,427,968.40
Gains 18 636,273.00 385,880.00
Miscellaneous Income 18 380,264.92 64,064.30
Total Revenue 215,008,623.54 180,252,388.87
Less: Current Operating Expenses

Personal Services 19 258,814,091.32 208,529,626.43
Maintenance and Other Operating Expenses 20 274,912,907.33 152,793,682.43
Financial Expenses 21 12,875.00 24,305.00
Non-Cash Expenses 22 38,003,590.38 29,136,164.70
Total Current Operating Expenses 571,743,464.03 390,483,778.56
Deficit from Current Operations (356,734,840.49) (210,231,389.69)
Net Financial Assistance/Subsidy 23 913,254,431.26 495,569,685.90

Non-Operating Income, Gain or Losses 24 (361,354.00) (5,750.00)
Surplus for the period ₱ 556,158,236.77 ₱ 285,332,546.21
(This statement should be read in conjunction with the accompanying notes.)
6
Statement of Changes in Net Assets/Equity
All Funds
Accumulated Surplus/(Deficit)
Note 2021 2020
Balance at January 1 ₱ 1,059,620,314.31 ₱ 764,821,285.00

Add/(Deduct):
Prior period errors 5 10,597,069.55 9,794,260.01
Restated Balance 1,070,217,383.86 774,615,545.01
Add/(Deduct):
Changes in Net Assets/Equity for the Calendar Year
Surplus for the period 556,158,236.77 285,332,546.21
Adjustment of net revenue recognized directly
in net assets/equity (174,871.73) (327,776.91)
555,983,365.04 285,004,769.30
Balance at December 31 ₱ 1,626,200,748.90 ₱ 1,059,620,314.31
7
Statement of Cash Flows
All Funds
Note 2021 2020

Cash Flows From Operating Activities
Cash Inflows
Receipt of Notice of Cash Allocation 1,051,697,487.00 ₱ 656,059,553.00
Collection of Income/Revenues 75,951,918.85 85,557,903.40
Collection of Receivables 123,831,652.31 8,626,172.20
Receipt of Inter-Agency Fund Transfers 187,332,385.74 153,360,618.12
Receipt of Trust Liabilities 36,820,803.50 16,248,516.94
Other Receipts 857,631.53 3,707,139.65
Adjustments 5,668,509.40 765,393.06
Total Cash Inflows 1,482,160,388.33 924,325,296.37
Cash Outflows
Remittance to National Treasury 2,948,622.13 327,776.91
Payment of Expenses 464,359,709.76 466,207,337.16
Purchase of Inventories 12,783,744.93 2,844,705.94
Purchase of Consumable Biological Assets 1,505,000.00 -
Grant of Cash Advances 42,261,397.61 42,354,378.89
Prepayments 33,625.71 -
Payment of Accounts Payable 95,496,964.38 60,722,985.06
Remittance of Personnel Benefit Contributions
and Mandatory Deductions 73,705,103.22 65,844,142.54
Release of Inter-Agency Fund Transfers 57,444,305.08 -
Other Disbursements 4,281.04 77.35
Reversal of Unutilized NCA 122,423,737.01 93,507,951.86
Adjustments 450,341.27 11,902.41
Total Cash Outflows 873,416,832.14 731,821,258.12
Net Cash Provided by Operating Activities 608,743,556.19 192,504,038.25
Cash Flows from Investing Activities

Cash Inflows
Proceeds from Sale of Other Assets - 39,000.00
Total Cash Inflows - 39,000.00
Cash Outflows
Purchase/Construction of PPE 549,150,962.44 231,297,078.61
Total Cash Outflows 549,150,962.44 231,297,078.61
Net Cash Used In Investing Activities (549,150,962.44) (231,258,078.61)
Increase in Cash and Cash Equivalents 25 59,592,593.75 (38,754,040.36)

Cash and Cash Equivalents, January 1 148,036,794.49 186,790,834.85
Cash and Cash Equivalents, December 31 ₱ 207,629,388.24 ₱ 148,036,794.49

8
Statement of Comparison of Budget and Actual Amount
All Funds
Budgeted Amount Actual Amounts on Difference Final

Particulars
Comparable Basis Budget and Actual
Original Final
Note
RECEIPTS
Services and Business Income ₱ 219,468,906.01 ₱ 219,468,906.01 ₱ 187,968,035.40 ₱ 31,500,870.61
Trust Receipts 77,488,596.94 77,488,596.94 223,623,110.16 (146,134,513.22)
Other Non-operating Receipts
Refund of Advances 562,443.54 (562,443.54)
Others 50,911,985.41 (50,911,985.41)
Total Receipts 26 296,957,502.95 296,957,502.95 463,065,574.51 (166,108,071.56)
PAYMENTS
Personnel Services 282,275,403.46 293,319,820.94 255,268,610.91 38,051,210.03
Maintenance and Other
448,596,822.29 430,235,756.06 224,515,275.68 205,720,480.38
Operating Expenses
Capital Outlay 647,107,539.46 655,190,314.46 419,673,011.42 235,517,303.04
Financial Expenses 58,100.00 58,100.00 6,930.00 51,170.00
Others
Trust Liabilities 109,416,179.58 (109,416,179.58)
Total Payments 27 1,378,037,865.21 1,378,803,991.46 1,008,880,007.59 369,923,983.87
NET RECEIPTS/PAYMENT ₱ (1,081,080,362.26) ₱ (1,081,846,488.51) ₱ (545,814,433.08) ₱ (536,032,055.43)
9
Notes to Financial Statements
For the year ended December 31, 2021
1. General Information/Agency Profile
The financial statements of Caraga State University (CSU) were authorized for issue
on March 15, 2022 as shown in the Statement of Management Responsibility for
Financial Statements signed by our President, Dr. Anthony M. Penaso.
Caraga State University was established through the enactment of Republic Act
(R.A.) No. 9854, “An Act Establishing the Caraga State University in the Caraga
Region by integrating the Northern Mindanao State Institute of Science and
Technology (NORMISIST) in Ampayon, Butuan City and the Northern Mindanao
College of Arts, Science and Technology (NMCAST) in Cabadbaran, Agusan del
Norte and Appropriating Funds Thereof.” It was formerly known as NORMISIST and
the latter was established through the passage of Batas PambansaBilang 241, which
converted Northern Mindanao National Agricultural College (NORMINAC) into
NORMISIST. Tracing back further, NORMINAC was converted from the original
root of CSU, the Agusan Agricultural High School which was established in 1946, by
virtue of R.A. No. 3604.
The University, per R.A. 9854, is mandated to primarily provide advanced education,
higher technological, professional instruction and training in the fields of agriculture
and environmental studies, fishery, engineering, forestry, industrial technology,
education, law, medicine and other health related programs, information technology,
arts and sciences and other related courses. It shall undertake research and extension
services, and provide progressive leadership in its areas of specialization.
Its vision is to be a premier university known for academic excellence in science and
technology, agriculture, environment and natural resources, engineering, education
and the arts towards the sustainable development of Caraga Region.
The Agency's Main Campus registered office is located in Ampayon, Butuan City
while the Cabadbaran Campus is located in T. Curato St. Cabadbaran City.
Dr. Penaso is assisted by four Vice Presidents duly designated by the Board of
Regents, namely: Dr. Rolando N. Paluga, Vice President for Academic Affairs,
Dr. Rowena P. Varela,Vice President for Research, Innovation and Extension,
Dr. ArmieLeila M. Mordeno, Vice President for Administration and Finance, and
Dr. Luisito I. Tabada, Vice President for Executive Operations and Auxiliary
Services.
10
The Caraga State University, Main Campus is composed of seven colleges and one
graduate school program headed by its respective deans while the Cabadbaran
Campus has four colleges and one graduate school program headed by its respective
deans with the Chancellor, Dr. Marilyn B. Castillo, as the officer directly in charge.
The profile of Caraga State University personnel is reflected in the table below:
Particulars Main Cabadbaran Total

Permanent
Administration 46 23 69
Higher Education 176 71 247
Casual 4 - 4
Non-Permanent
Contract of Services 342 58 400
Lecturers 37 39 76
Total 605 191 796
Below are the actual accomplishments of Caraga State University relative to then
FY 2021 Performance Targets/Outcome/Output Indicators:
FY 2021 Performance Targets/

Target Accomplishments
Outcome/Output Indicators
I. Higher Education Program
Output 1: Percentage of undergraduate students
70.43%
enrolled in CHED-identified and RDC-identified 65%
(7,690/10,918)
priority programs
Output 2: Percentage of undergraduate programs with 96.30%
20%
accreditation (26/27)
135.26%
Outcome 1: Percentage of first-time licensure exam- (Ave. Passing % of CSU =
101.10%
takers that pass the licensure exams 76.59% / Nat'l Ave. Passing
% = 56.62%)
Outcome 2: Percentage of graduates (2 years prior) that 72.44%
65%
are employed (1067/1473)
II. ADVANCED EDUCATION PROGRAM
Output 1: Percentage of graduate students enrolled in 100%
70%
research degree programs (433/433)
81.82%
Output 2: Percentage of accredited graduate programs 20%
(9/11)
Outcome: Percentage of graduate school faculty
engaged in research work applied in: actively pursuing
69.86%
in the last three (3) years (investigative research, basic 50%
(51/73)
and applied scientific research, policy research, social
science research)
III. RESEARCH PROGRAM
Output 1: Number of research outputs completed
55 64
within the year
Output 2: Percentage of research outputs published in 50% 79.34%
11
FY 2021 Performance Targets/
Target Accomplishments
Outcome/Output Indicators
internationally-refereed or CHED recognized journal (73/92)
within the year
Outcome: Number of research outputs in the last three
9 25
years utilized by the industry or by other beneficiaries
IV. Extension Program
Output 1: Number of trainees weighted by the length of
1,500 9,318
training
Output 2: Number of extension programs organized
and supported consistent with the SUC's mandated and 10 31
priority programs
Output 3: Percentage of beneficiaries who rate the
99.07%
training course/s and advisory services as satisfactory 70%
(6,608/6,670)
or higher in terms of quality and relevance
Outcome: Number of active partnerships with LGUs,
industries, NGOs, NGAs, SMEs, and other 9 48
stakeholders as a result of extension activities
2. Statement of Compliance and Basis of Preparation of Financial Statements
The financial statements have been prepared in accordance with and comply with the
International Public Sector Accounting Standards (IPSAS).
The financial statements have been prepared on the basis of historical cost, unless
stated otherwise. The Statement of Cash Flows is prepared using the direct method.
3. Summary of Significant Accounting Policies
3.1. Basis of accounting
The University uses the accrual basis of accounting in accordance with the
IPSAS. All expenses are recognized when incurred and reported in the financial
statements in the period to which they relate. Income is on accrual basis except
for transactions where accrual basis is impractical or when other methods are
required by law.
The Modified Disbursement Systems is used to record allotments received and

obligations incurred. Separate registries are maintained to control allotments
and obligations for each class of allotment.
Petty Cash Fund (PCF) account is maintained under the Imprest System. All
replenishments are directly charged to the expense account. The PCF is not used
to purchase regular inventory/items for stock.
Payable accounts are recognized and recorded in the book of accounts only
upon acceptance of the goods/inventory/other assets and rendition of services to
the University.
12
Accounts were prepared in conformity with the IPSAS and generally accepted
state accounting principles, and reflect amounts that are based on the best
estimates and informed judgment of management with an appropriate
consideration to materiality.
3.2. Consolidation
The financial statements reflect the assets, liabilities, revenues, and expenses of
the CSU Main and its Cabadbaran Campus.
Trusts administered by Caraga State University are consolidated in the financial

statements.
3.3. Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and cash in bank, deposits on
call and highly liquid investments with an original maturity of three months or
less, which are readily convertible to known amounts of cash and are subject to
insignificant risk of changes in value. For the purpose of the statement of cash
flows, cash and cash equivalents consist of cash and short-term deposits as
defined above, net of outstanding bank overdrafts.
3.4. Inventories
Inventories are recognized as an expense when issued for utilization or

consumption in the ordinary course of operations of the Caraga State
University.
3.5. Property, Plant and Equipment
Recognition
An item is recognized as property, plant, and equipment (PPE) if it meets the

characteristics and recognition criteria as a PPE.
The characteristics of PPE are as follows:
• tangible items;
• are held for use in the production or supply of goods or services, for rental
to others, or for administrative purposes; and
• are expected to be used during more than one reporting period.
13
An item of PPE is recognized as an asset if:
• It is probable that future economic benefits or service potential associated

with the item will flow to the entity; and
• The cost or fair value of the item can be measured reliably.
Measurement at Recognition
An item recognized as property, plant, and equipment is measured at cost.
Cost includes the following:
• Its purchase price, including import duties and non-refundable purchase

taxes, after deducting trade discounts and rebates; and
• expenditure that is directly attributable to the acquisition of the items
Measurement after Recognition
After recognition, all property, plant and equipment are stated at cost less
accumulated depreciation and impairment losses.
When significant parts of property, plant and equipment are required to be

replaced at intervals, the Caraga State University recognizes such parts as
individual assets with specific useful lives and depreciates them accordingly.
Likewise, when a major repair/replacement is done, its cost is recognized in the
carrying amount of the plant and equipment as a replacement if the recognition
criteria are satisfied.
All other repair and maintenance costs are recognized as expense in surplus or
deficit as incurred.
Depreciation
Each part of an item of property, plant, and equipment with a cost that is
significant in relation to the total cost of the item is depreciated separately.
The depreciation charge for each period is recognized as expense unless it is

included in the cost of another asset.
Initial Recognition of Depreciation
Depreciation of an asset begins when it is available for use such as when it is in

the location and condition necessary for it to be capable of operating in the
manner intended by management.
14
Depreciation Method
The straight line method of depreciation is adopted unless another method is

more appropriate for agency operation.
Estimated Useful Life
The Caraga State University uses the Schedule on the Estimated Useful Life of
PPE by classification prepared by COA.
3.6. Intangible Assets
Recognition and Measurement
Intangible assets are recognized when the items are identifiable non-monetary
assets without physical substance; it is probable that the expected future
economic benefits or service potential that are attributable to the assets will flow
to the entity; and the cost or fair value of the assets can be measured reliably.
Intangible assets acquired separately are initially recognized at cost.
If payment for an intangible asset is deferred beyond normal credit terms, its
cost is the cash price equivalent. The difference between this amount and the
total payments is recognized as interest expense over the period of credit unless
it is capitalized in accordance with the capitalization treatment permitted in
IPSAS 5, Borrowing Costs.
3.7. Provisions
No provisions were recognized during the year.
Contingent liabilities
The Caraga State University does not recognize a contingent liability.
Contingent assets
The Caraga State University does not recognize a contingent asset.
3.8. Changes in accounting policies and estimates
The Caraga State University recognizes the effects of changes in accounting

policy retrospectively. The effects of changes in accounting policy were applied
prospectively if retrospective application is impractical.
15
The Caraga State University recognizes the effects of changes in accounting
estimates prospectively by including in surplus or deficit.
The Caraga State University correct material prior period errors retrospectively
in the first set of financial statements authorized for issue after discovery by:
• Restating the comparative amounts for prior period(s) presented in which

the error occurred; or
• If the error occurred before the earliest prior period presented, restating the
opening balances of assets, liabilities and net assets/equity for the earliest
prior period presented.
3.9. Revenue from non-exchange transactions
Recognition and Measurement of Assets from Non-Exchange Transactions
An inflow of resources from a non-exchange transaction, other than services in-

kind, that meets the definition of an asset were recognized as an asset if the
following criteria were met:
• It is probable that the future economic benefits or service potential

associated with the asset will flow to the entity; and
• The fair value of the asset can be measured reliably.
An asset acquired through a non-exchange transaction is initially measured at its

fair value as at the date of acquisition.
Recognition Revenue from Non-Exchange Transactions
An inflow of resources from a non-exchange transaction recognized as an asset

is recognized as revenue, except to the extent that a liability is also recognized
in respect to the same inflow
Measurement of Revenue from non-exchange transactions
Revenue from non-exchange transactions is measured at the amount of the

increase in assets recognized by the entity, unless a corresponding liability is
recognized
Transfer from other government entities
Revenue from non-exchange transactions with other government entities and the
related assets were measured at fair value and recognized on obtaining control
of the assets (property) if the transfer is free from conditions and it is probable
16
that the economic benefits or service potential related to the asset will flow to
the Caraga State University and can be measured reliably.
3.10. Revenue from exchange transactions
Measurement of Revenue
Revenue was measured at the fair value of the consideration received or

receivable.
Sale of Goods
Revenue from the sale of goods is recognized when the significant risks and
rewards of ownership have been transferred to the buyer, usually on delivery of
the goods and when the amount of revenue can be measured reliably and it is
probable that the economic benefits or service potential associated with the
transaction will flow to Caraga State University.
Interest income
Interest income is accrued using the effective yield method. The effective yield
discounts estimated future cash receipts through the expected life of the
financial asset to that asset’s net carrying amount. The method applies this yield
to the principal outstanding to determine interest income each period.
Rental income
Rental income arising from operating leases on investment properties is

accounted for on a straight-line basis over the lease terms and included in
revenue.
3.11. Budget information
The annual budget is prepared on a cash basis and is published in the website of
the University.
A separate Statement of Comparison of Budget and Actual Amounts (SCBAA)

were prepared since the budget and the financial statements were not prepared
on comparable basis. The SCBAA was presented showing the original and final
budget and the actual amounts on comparable basis to the budget.
3.12. Employee benefits
The regular and contractual employees of Caraga State University are member
of the Government Service Insurance System (GSIS), which provides life and
retirement insurance coverage.
17
The Caraga State University recognizes expenses for accumulating
compensated absences when these were paid (commuted or paid as terminal
leave benefits). An unused entitlement that has accumulated at the reporting
date was not recognized as expense. Non-accumulating compensated absences,
like special leave privileges, were not recognized.
3.13. Measurement uncertainty
The preparation of financial statements in conformity with PPSAS, requires

management to make estimates and assumptions that affect the reporting
amounts of assets and liabilities, and disclosure of contingent assets and
liabilities, at the date of the financial statements and the reported amounts of the
revenues and expenses during the period. Items requiring the use of significant
estimates include the useful life of capital assets and estimated employee
benefits.
Estimates were based on the best information available at the time of

preparation of the financial statements and were reviewed annually to reflect
new information as it becomes available. Measurement uncertainty exists in
these financial statements. Actual results could differ from these estimates.
4. Changes in Accounting Policies
Caraga State University adopted the following new accounting policies:
4.1. Philippine Public Sector Accounting Standards
On January 1, 2014, Caraga State University adopted the PPSASs. This

accounting change had no significant impact on Caraga State University’s
financial statements.
5. Prior Period Adjustments
The Caraga State University has determined that some of the revenues and expenses
were either understated or overstated, thus, the necessary adjustments were made to
correct the errors. Breakdown is shown below:
Particulars Amount
Other Receivables (1,792,932.41)
Rent Income 912,400.98
Sales Revenue 37,490.00
School Fees 6,280.00
Other Business Income 420.00
Salaries and Wages 2,506.82
Honoraria (68,300.00)
Travelling Expense (39,130.73)
Scholarship Expense 500.00
Supplies and Materials Expense 647,398.12
18
Particulars Amount
Semi-Expendable – Machinery and Equipment (111,592.05)
Semi-Expendable - Furniture and Fixtures and Books (380,454.00)
Water Expense 512,618.17
Electricity Expense 791,814.14
Internet Subscription Expense 8,783.26
Cable, Satellite, Telegraph & Radio Expenses 590.00
Legal Services 8,000.00
Other Professional Expense 139,622.65
Security Services 30.00
Janitorial Services (8,411.96)
Repairs & Maintenance 118,484.73
Subscription Expense (10,247.56)
Fidelity Bond Premiums 11,250.00
Printing and Publication Expenses 466,990.90
Representation Expense 611,840.00
Other Maintenance and Operating Expenses (73,750.00)
Depreciation Expense (26,623,114.00)
Project Fund Expenses 35,427,982.49
Total 10,597,069.55
6. Cash and Cash Equivalents
Accounts 2021 2020

Cash Collecting Officer 300.00 -
Petty Cash 5,692.00 1,579.50
Cash in Bank-Local Currency Current Account 133,350,555.58 73,881,975.87
Cash in Bank-Local Currency Savings Account 4,236,832.24 3,306,998.49
Cash-Treasury/Agency Deposit, Trust 70,036,008.42 70,846,240.63
Total Cash and Cash Equivalents 207,629,388.24 148,036,794.49
6.1. Petty Cash
It is composed of Advances for specific purpose with the following breakdown:
Petty Cash Fund Custodian Campus Amount

Milagros C. Arante Cabadbaran 5,692.00
Total 5,692.00
6.2. Cash in Bank-Local Currency
Cash in Bank-Internally Generated Fund includes collections from student’s

tuition and other fees. This is also the main source of the University’s Capital
Outlay, such as: construction of a new building and the procurement of
necessary laboratory and information technology equipment.
19
Cash in Bank-Trust Receipts/Inter-Agency Transferred Fund includes receipts
from different National Government Agencies such as Commission on Higher
Education (CHED), DOST and other National Agencies.
Cash in Bank-Business Related Fund includes income from business operations

such as: Farm Rental, Lot Rental, Rice Production, Bookshoppe and Marketing
Center, Dairy Processing and Carabao Center and other business operations of
the University.
Cash in Bank-Local Currency, Current Account

Account No. Campus 2021 2020
Internally Generated Fund
DBP-0805-019713-080 Main 21,526,650.76 18,497,766.16
LBP-3152-1000-93 Cabadbaran 37,022,581.02 30,984,462.96
LBP-3151-0966-02 Cabadbaran 10,459.00 10,418.84
Subtotal 58,559,690.78 49,492,647.96
Trust Receipts/Inter-Agency Transferred Fund
PNB-285952400011 Main - 7,324.39
LBP-0362-1156-12 Main 42,279,195.94 7,757,121.15
LBP-3152-1015-88 Cabadbaran 21,671,803.33 4,031,706.81
Subtotal 63,950,999.27 11,796,152.35
Business Related Fund
DBP-0805-019713-030 Main 9,555,758.54 11,283,013.64
LBP-3152-1026-65 Cabadbaran 1,284,106.99 1,310,161.92
Subtotal 10,839,865.53 12,593,175.56
Grand Total 133,350,555.58 73,881,975.87
Cash in Bank-Local Currency, Savings Account

Regular Agency Fund
DBP- 0805-019713-530 Main 153.97 532,433.33
Subtotal 153.97 532,433.33
LBP-0361-2327-12 Main 4,236,678.27 2,774,565.16
Subtotal 4,236,678.27 2,774,565.16
Grand Total 4,236,832.24 3,306,998.49
6.3. Treasury/Agency Cash Accounts
Cash-Treasury/Agency Deposit, Trust is the amount of trust receipts/collections

and trust funds remitted to the Bureau of the Treasury and adjustments for
lapsed Notice of Cash Allocation (NCA).
Cash-Treasury/Agency Deposit, Trust

Trust Receipts/Inter-Agency Transferred Fund
Bureau of the Treasury Main 70,036,008.42 70,846,240.63
Subtotal 70,036,008.42 70,846,240.63
20
7. Receivables
7.1. Loans and Receivables
Accounts 2021 2020

Accounts Receivable 118,402,917.82 88,372,001.88
Loans Receivable-Others 2,484,418.93 2,508,418.93
Due from Other Fund 15,000.00 -
Receivables-Disallowances/Charges 2,405,116.04 3,233,963.78
Due from Officers and Employees 1,460,131.80 1,692,399.75
Other Receivables 2,685,694.82 3,326,597.29
Total 127,453,279.41 99,133,381.63
Accounts Receivables includes tuition and miscellaneous fees to be collected

from CHED Free Tuition for the summer 2020-2021 and 1st semester of 2021-
2022.
Loans Receivable-Others represents loan extended to CSU students. The fund

used was a grant from the CHED received on July 16, 2008.
Receivables-Disallowances/Charges represent audit disallowances from

different claimants which has become final and executory. Of the amount,
₱756,601.53 from CSU Cabadbaran Campus represents disallowed procurement
of supplies, properties and equipment. The Receivables-Disallowances/Charges
of the Main Campus in the amount of ₱113,668.87 is subject for further
reconciliation. The adjustment will be considered once the reconciliation is
finalized.
Due from Officers and Employees represents part of the collections of our
former Administrative Officer V/Cashier III from October to November 2013
which are not yet deposited, and which was found guilty of administrative case
filed against her and meted penalty in FY 2015.
8. Inventories
Particulars 2021 2020

Inventories Held for Consumption
Office Supplies Inventory 376,497.00 1,155,168.81
Animal/Zoological Supplies Inventory - 30,320.00
Medical, Dental and Laboratory Supplies Inventory - 317,354.00
Agricultural and Marine Supplies Inventory - 49,925.00
Textbooks and Instructional Materials Inventory 494,531.00 -
Construction Materials Inventory 5,500.00 -
Other Supplies and Materials Inventory 791,637.36 1,498,322.55
Subtotal 1,668,165.36 3,051,090.36
Semi-Expendable Machinery & Equipment
Semi-Expendable Office Equipment 71,420.00 17,084.15
Semi-Expendable ICT Equipment 472,774.00 628,528.00
21
Semi-Expendable Communication Equipment 12,300.00 -
Semi-Expendable Medical Equipment 26,800.00 -
Semi-Expendable Technical & Scientific Equipment 13,033.00 315,070.00
Semi-Expendable Other Machinery & Equipment 18,390.00 31,830.00
Subtotal 614,717.00 992,512.15
Semi-Expendable Furniture and Fixtures
Semi-Expendable Furniture and Fixtures 326,063.00 1,023,303.00
Subtotal 326,063.00 1,023,303.00
Grand Total 2,608,945.36 5,066,905.51
9. Other Current Assets

Advances
Advances to Officers and Employees 5,547.97 -
Subtotal 5,547.97 -
Prepayments
Advances to Contractors 31,387,199.00 16,463,389.36
Prepaid Insurance 366,489.26 611,620.27
Subtotal 31,753,688.26 17,075,009.63
Deposits
Guarantee Deposits 16,032.54 16,032.54
Subtotal 16,032.54 16,032.54
Grand Total 31,775,268.77 17,091,042.17
10. Property, Plant and Equipment
Infrastructure
Particulars Machinery &
Assets, Furniture,
Land & Land Equipment & Construction in Heritage and
Buildings & Fixtures and Total
Improvements* Transportation Progress Other PPE
Other Books
Equipment*
Structures*
Carrying
Amount, 37,360,075.13 323,250,993.31 192,056,064.10 26,305,562.30 386,035,690.06 651,631.80 965,660,016.70
01/01/2021
Additions/
3,128,350.56 34,049,839.03 90,938,050.75 54,002,496.96 474,181,680.53 398,000.00 656,698,417.83
Acquisitions
Total 40,488,425.69 357,300,832.34 282,994,114.85 80,308,059.26 860,217,370.59 1,049,631.80 1,622,358,434.53
Reclassification 21,305,181.42 388,394,464.25 (39,684,354.19) (10,859,212.70) (410,503,451.11) (167,325.42) (51,514,697.75)
Depreciation (278,595.21) (522,282.64) (31,253,851.31) (5,722,402.31) - (129,892.27) (37,907,023.74)
Carrying
Amount, 61,515,011.90 745,173,013.95 212,055,909.35 63,726,444.25 449,713,919.48 752,414.11 1,532,936,713.04
12/31/2021
Gross Cost 67,396,438.32 784,450,067.18 381,513,783.53 86,249,703.34 449,713,919.48 2,108,439.00 1,771,432,350.85
Less:
Accumulated (5,881,426.42) (39,277,053.23) (169,457,874.18) (22,523,259.09) - (1,356,024.89) (238,495,637.81)
Depreciation
Carrying
Amount, 61,515,011.90 745,173,013.95 212,055,909.35 63,726,444.25 449,713,919.48 752,414.11 1,532,936,713.04
12/31/2021
22
*Breakdown
Land Buildings & Other Machinery & Transportation
Particulars Land Infrastructure
Improvements Structures Equipment Equipment
Carrying Amount,
10,426,830.00 26,933,245.13 1,431,941.78 321,819,051.53 186,182,190.94 5,873,873.16
01/01/2021
Additions/
- 3,128,350.56 - 34,049,839.03 89,312,192.75 1,625,858.00
Acquisitions
Total 10,426,830.00 30,061,595.69 1,431,941.78 355,868,890.56 275,494,383.69 7,499,731.16
Reclassification - 21,305,181.42 - 388,394,464.25 (37,630,149.67) (2,054,204.52)
Depreciation - (278,595.21) (522,282.64) (30,468,996.11) (784,855.20)

Carrying
Amount, 10,426,830.00 51,088,181.90 1,431,941.78 743,741,072.17 207,395,237.91 4,660,671.44
12/31/2021
Gross Cost 10,426,830.00 56,969,608.32 1,792,113.14 782,657,954.04 370,590,121.88 10,923,661.65

Less:
Accumulated - 5,881,426.42 360,171.36 38,916,881.87 163,194,883.97 6,262,990.21
Depreciation
Carrying
Amount, 10,426,830.00 51,088,181.90 1,431,941.78 743,741,072.17 207,395,237.91 4,660,671.44
12/31/2021
Property, Plant and Equipment is subject for further reconciliation with the records of
the Supply Office. The adjustment for depreciation will be considered once the
reconciliation is finalized.
11. Biological Assets

Breeding Stocks 472,500.00 565,500.00
Livestock Held for Consumption /Sale /Distribution 1,615,559.00 603,890.00
Trees, Plants and Crops Held for Consumption /Sale/Distribution 330,850.00 330,850.00
Total Biological Assets 2,418,909.00 1,500,240.00
The Livestock comprise the actual valuation of assets based on the physical count as
of December 31, 2021.
Trees, Plants and Crops include Fruit Bearing Trees.
12. Intangible Assets

Computer Software 1,103,430.00 753,732.00
Accumulated Amortization (531,422.00) (445,305.36)
Net Value 572,008.00 308,426.64
Intangible Assets includes computer software purchase in Procurement Service used

for Laboratory and Research purposes of CSU-Cabadbaran Campus.
23
13. Financial Liabilities
13.1. Payables
Current
Particulars
2021 2020
Accounts Payable 21,837,564.14 10,270,169.03
Due to Officers and Employees 3,104,999.50 2,247,337.88
Total Payables 24,942,563.64 12,517,506.91
14. Inter-Agency Payables
Current
Particulars
2021 2020
Due to BIR 1,158,593.86 3,008,779.29
Due to GSIS 56,995.05 35,151.76
Due to Pag-IBIG (2,495.55) 561,535.13
Due to PhilHealth 639.42 8,317.13
Due to NGAs 154,180,878.37 110,637,580.49
Due to LGUs 1,519,989.15 1,557,176.26
Total Inter-Agency Payables 156,914,600.30 115,808,540.06
The year-end balances of the Due to BIR, Due to GSIS, Due to Pag-IBIG, and Due
to PhilHealth Accounts were composed of the following:
Year End Balances

Particulars Remitted in the For Total
Ensuing Year Reconciliation
Due to BIR 1,052,745.62 105,848.24 1,158,593.86
Due to GSIS 34,347.28 22,647.77 56,995.05
Due to Pag-IBIG 1,003.00 (3,498.55) (2.495.55)
Due to PhilHealth 751.19 (111.77) 639.42
Due to NGAs includes receipt of funds CHED, DOST and other National
Government Agencies for the implementation of specific programs, projects and
other inter-agency transactions. Breakdown is shown below:
Agency Project/Program 2021 2020

Caraga Consortium for Agriculture, Aquatic,
CCAARRD Forestry and Natural Resources Research and 260,293.81 176,293.81
Development Fund
CEIT Training Workshop on RS, GIS, TS & GPS - 426,200.00
CEIT PSAE-PPG - 9,200.00
CHED ABAMIN Scholars - (8,188.00)
CHED Enrich 254,542.87 254,542.87
CHED ESGP-PA 107,562.71 168,313.98
CHED Establishment of Virtual Learning Facility - 733,689.78
CHED Financial Assistance for Computer - 2,847.14
24
CHED CHED NAFES 266,290.00 266,290.00
CHED Mathematics - 608,010.00
CHED SAFE 210,185.07 210,185.07
Training Program on Basic Calculus, Statistics
CHED 71,357.78 71,357.78
and Probability
CHED SCHOLARSHIPS Fund 53,602,625.67 5,171,688.94
CHED Tertiary Education Subsidy (TES) 18,074,200.00 4,337,401.21
Development of Nanoparticle-decorated Paper-
CHED - 4,220,497.76
Based Sensor for Rapid Sensing of Metal Ions
Establishment of Technopreneurship Hub
CHED - 2,725,839.49
(TechHub) in Caraga State University (CSU)
CHED ILAB 4,000,000.00 4,000,000.00
CHED IDEAS Laboratory 15,000,000.00 15,000,000.00
CHED Q STAR Quacquareli Symonds - 1,450,000.00
CHED BARMM 7,000,000.00 -
UPGRADING FLEXIBLE TEACHING &
CHED 9,840,400.00 -
LEARNING EXPERIENCE
CHED CHED Fights Against COVID 19 1,051,576.84 -
DA DA ACEF - 72,414.04
ADING National: Establishing Baseline
DA Agriculture Performance and Rural 1,080,773.22 -
Development
BIOCHARTILANT- Characterization and
DA Biological Suitability Evaluation of Biochar as 1,352,482.43 -
carrier materials for beneficial microbes.
DA Project Converge 3,000.00 70,000.00
DA Enhanced IROAD System 912,979.19 -
PAFES Province-led Agriculture and Fishery
DA 1,000,000.00 -
Extension System
Caraga State University Dairy Goat Multiplier
Breeder Farm in Support to Milk Feeding
DA 2,133,657.50 -
Program, Research Development and
Extension.
DA BAR Banana Bagger 269.15 269.15
Climate-Resilient Agri-fisheries (CRA)
Assessment, Targeting Prioritization for the
DA-BAR 3,189,685.45 137,604.45
Adaptation and Mitigation Initiative in
Agriculture (AMIA) in Caraga Region
"Mitigating Greenhouse Gases in Livestock
(Cattle) Through Different Feeding Formula,
DA-BAR - 154,990.00
Method and Practices for Efficient Cattle
Production"
Identifying Suitable Sites for Small Scale
Irrigation Projects in Region XIII (Caraga)
DA-BAR 55,846.56 567,316.56
Through GIS-Based Water Resources
Assessment
Design and Development of a Village Level
DA-BAR 89,112.93 89,112.93
Mechanical Chipper and Dryer for Cardaba
Upgrading of Plant Disease Diagnostic
Laboratory for molecular Detection and
DA-Biotech 4,397,484.00 4,499,309.00
Characterization of Bunchy Top Affecting
Abaca Farms and Breeding of Virus-resistant
25
Variety with high Fiber Quality an Yield in
caraga Region.
Brgy. Agricultural Profile Survey and Hotel
DA-Caraga Restaurant and Other Instituitions Survey - 2,386,146.46
(BAPS/HRIS)
Inter-Agency Convergence to Institutionalize
Support for the Implementation of the
DA-PRDP 30.68 162,571.68
Provincial Commodity Investment Plan of
Agusan del Norte
Expansion & Enhancement of High Valued
DA-RFU XIII 28,850.00 28,850.00
Crops
DENR ENGP Database 272,000.00 (500.00)
Impact Assessment Under the Community-
DENR based Forest Management Comprehensive 1,500.00 57,375.00
Agrarian Reform Program (CBFM CARP)
DENR-ERDB NGP Clonal Nursery 90,333.68 90,333.68
DENR-Region Establishment of Lake Mainit Key Biodiversity
- 1,155,958.42
XIII Area
DEP ED K-12 Training - 359,407.40
DILG ISA Assessors Training - 19,400.00
Ultrastructural Characterization of Snail-
associated Digenic Parasites in Rice-fields
Surrounding Lake Mainit,
DOH Philippines:Implication for Transmission and 355,917.68 399,514.72
Control of Schistosomiasis and other Snail-
Transmitted Diseases Phase I (Collection and
isolation of trematodes
DOLE DOLE - 15,547.50
A Gastropod Survey and Geograpic
DOST Distribution of Snail Vectors of 193,282.04 43,625.00
Schistosomiasis in Lake Mainit, Philippines.
DOST Pilot Testing of Organic Feeds Product 37,325.00 37,325.00
DOST DOST Scholar Grant - 641,705.18
Advancing Research and Development through
DOST the Establishment of the Caraga Innovation - 1,372,000.00
Center
DOST Biodiversity Research Program 24,399.61 24,399.61
DOST Food Innovation Center 16,870.00 323,800.00
Manage assets and properties and map for
DOST 3,950,000.00 7,711,989.12
visualization
Funding Support for the Operationalization of
DOST the Packaging and Labelling Innovation Center - 2,238,920.00
(PLIC) in Caraga
Project 14. LIDAR Data Processing and
DOST PCIEERRD validation in Mindanao: CARAGA Region 275.00 275.00
(Region 13)
DOST-OSEC Abaca Rehabilitation 103.69 103.69
Assessing the Impacts of Selected Projects
DOST-PCAARRD under the ITP Action Program for Forestry - 53,800.00
Development in Caraga Region
DOST-PCAARRD Barrio Fiesta 209,400.00 209,400.00
DOST-PCAARRD CAARD Operations 748,955.12 1,182,349.31
26
CCAARRD- Strenthening the Consortia
Knowledge Network under the Program
DOST-PCAARRD 70,615.00 120,365.00
Mainstreaming Knowledge management in
AANR
DOST-PCAARRD Developing the Intellectual Property (IP-TBM) - 985,847.93
DOST-PCAARRD IP TBM Patent Mining 687,084.81
Development of Caraga Black Native Chicken
DOST-PCAARRD through Selection and Breeding as Potential 74,355.37 359,502.38
Niche Product of Caraga Region
DOST-PCAARRD RACO/R&D 2,308.95 2,308.95
CCAARD Regional Science and Technology
DOST-PCAARRD - 338,932.00
Week Celebration
NICER Project 1. Development of a
DOST-PCAARRD Geodatabase of Industrial Tree Plantation in - 1,725,283.23
Caraga Region using Remote Sensing and GIS
NICER Project 2. The Intermediaries
Characteristics and Practices in the Wood
DOST-PCAARRD Industry of CaragaRegion:Documentation and - 1,084,031.97
Analysis for Pareto-based Forstry Policy
Actions
NICER Project 3. Analysis, Characterization,
and Utilization of Wood Wastes from Tree
DOST-PCAARRD - 487,283.22
Farms and WPPs in Caraga Region for
Industrial Symbiosis
Revitalizing the Abaca Industry Through S & T
Interventions for Higher Crop Productivity
DOST-PCAARRD 252,261.46 252,261.46
Using High-Yielding and Bunchy Top-
Resistant Abaca Hybrids
DOST-PCAARRD SAGO Ecobelt 379,037.70 379,037.70
Supply Chain Improvement of Soybean in
DOST-PCAARRD Southern Philippines (Phase I: Evaluation 39,900.00 39,900.00
Research)
DOST-PCAARRD Supply Chain Improvement Falcata in Caraga 9,475.16 9,475.16
DOST-PCAARRD Tissue Laboratory 8.15 8.15
KONTRA COVID 19- Strengthening urban
agriculture: a strategy for ensuring food
DOST-PCAARRD 114,754.87 1,020,646.00
availability amidst the threat of covid-19 in the
caraga region
Documentation of Philippine Traditional
Knowledge and Practices on Health and
DOST-PCHRD 594,683.19 2,920,189.80
Development of Traditional Knowledge Digital
Library on Health of Butuanon in Butuan City
Freshwater Copepad Species (2017):
DOST-PCHRD Comparative Biological Control Activity - 108,854.75
Against Dengue-Carrier Mosquitoes
Ultrastructural Characterization of Snail-
DOST-PCHRD 5,257.56 5,257.56
associated Digenic parasite
Understanding COVID-19 Pandemic Situations
in Caraga Region Through Epidemiologic
DOST-PCHRD 38,378.44 -
Models and Resiliency Studies (UnCOVER
Caraga)
Health Risk Management Practices in Flood-
DOST-PCHRD 225,451.50 -
Prone Public Elementary Schools in Caraga
27
Region
DOST PCIEERRD EMIEERALD 214,177.00 214,177.00
DOST PCIEERRD EMIEERALD Project 2 12,000.00 12,000.00
Project 3 - Geo-SAFER Agusan: Systematic
Asseesment of Flood Effects and Risks in the
DOST-PCIEERD - 11,574,544.55
Agusan River Basin, Caraga Region,
Mindanao, Philippines
DOST-PCIEERD Innovation and Technopreneurship Hub - 1,304,006.90
IP Management Program for Academic
DOST-PCIEERD Institutions Commercializing Technologies - 2,271,083.33
(IMPACT)
Design and Development of Intellegent Traffic
DOST-PCIEERD 1,187,943.20 -
Control and Management System
Developing a Sustainable pathway for the
DOST-PCIEERD 473,874.10 -
Philippine Nicker Sector (SusNi)
Gold Mine Tailings Utilization for Waste
Reduction and Socioeconomic Benefits
DOST-PCIEERD Philippine Textile Research Institute 38,940.00 -
Systematized Mining Operations using
Automation and Real-Time Telematics
Platform towards a Paradigm Shift in Surface
Mines in Caraga Region (SMART Mines)
Valorization of Mining waste by green nano
hydrometallogy application of green mediated
DOST 2,470,551.60 2,894,908.20
teaching process and innovative magnetic nano
separations for the recovery of metals
Nanocellulose self-disinfecting filter r&d
DOST validation of an innovative low cost nanotech 4,622,779.19 7,474,303.90
base face mask
Assessment of the technical and economic
DOST feasibility of village-scale chicken meat and 1,384,831.64 1,246,570.25
egg production system
DOST-TAPI DAT-BED Piglet Production 11,850.00 11,850.00
Land management in diverse rubber based
DOST 137,768.42 137,768.42
systems in southern Philippines
CYANanobot:Miniaturized Boat-assisted Data
DOST Acquisition for Automated Cyanide Monitoring 2,172,737.64 -
in Waste water using Optical Nano-Sensor
DSWD Project Listahan 1,915,160.00 1,915,160.00
DSWD Project Digitization 184,695.17 559,695.17
DTI-Caraga Business Permit & Licensing Survey 2016 7,357.00 7,357.00
HARIBON HARIBON FOUNDATION - 1,009,362.00
JOLLIBEE Seed Scholars - 9,412.67
LGU Butuan LBP Countryside (75,635.99) 132,872.82
LGU Province of Agusan del Norte - 3,601.00
LGU Province of Agusan del Sur - 81,330.00
LGU BUTUAN Barangay and City Scholars - 215,385.00
LGU BUTUAN City of Butuan - 4,500.00
LGU BUTUAN CGB Claims - 2,352,872.21
LGU BUTUAN LGU CTAA - 15,877.19
LGU BUTUAN EO 23 AMANTE - 84,740.00
28
LGU BUTUAN CGB FARM - (379,464.91)
LGU Butuan Butuan Solid Waste - 139,640.00
LGU Taglatawan LGU Taglatawan - (26,763.51)
NIA Farmer's Satisfaction Survey (FSS) - 700,190.85
PDAF Cong. J. Aquino - 19,956.18
PDAF Lawrence Fortun - 7,730.00
PHILSAGA PHILSAGA Mining-Scholarship - 7,840.00
REAP REAP Scholars - 14,449.14
RED CROSS - 319,000.00
TESDA NC II - 35,756.50
University management information system for
SKSU - 266,190.16
SKSU
Development of students readings for the life in
UMAP the real world through the cross cultural - 49,140.50
program and problem based learning
Support to the implementation of
UNFAO OSRO/RAS/401/EC project activities in Bicol, - 150.00
Caraga and Davao Regions, Philippines
Services for the development of web
applications and database for the Enhanced
UNFAO Production and Risk Management in - 1,323,355.43
Agriculture Integrated Decision Support
System (EPRiMA) under TCP/PHI/3604
Services for the development of an intergrated
geographic information system (GIS) mapping
and database registry and amnagement system
UNFAO - 838,944.55
for both existing and potential Philippine
Aquaculture Areas (AquaR) under
TCP/PHI/3606/ C2
YAFP YAFP scholars - 19,600.00
Total Due to NGAs 154,180,878.37 110,637,580.49
Due to LGUs includes local tax of 0.75% deducted from the transient suppliers and
receipt of fund from LGU Tagbina for the implementation of comprehensive
financial automation system.
15. Intra-Agency Payables
Current
Particulars
2021 2020
Due to Other Funds 59,070.00 -
Total Intra-Agency Payables 59,070.00 -
16. Trust Liabilities

Trust Liabilities 42,069,932.73 18,896,178.53
Guaranty/Security Deposits Payable 46,787,358.24 23,213,803.06
Total Trust Liabilities 88,857,290.97 42,109,981.59
29
Guaranty Deposits Payable are the amount retained as 1% and 10% warranty
retention in every purchases and progress billing for construction of Infrastructure
projects in the amount of ₱50,000.00 or above. This is retained for three months for
Expendable Supplies and one year for Non-expendable Supplies and Infrastructure
projects.
17. Other Payables
Other Payables includes payables to different remitting agencies and trust liabilities
for and in behalf of the students. Details on this account are still currently worked on.
The moment the same will be done, the reconciliation with the necessary adjustment
will then follow.
18. Revenue
18.1. Service and Business Income

Service Income 1,784,495.79 2,742,050.00
Other Service Income 1,784,495.79 2,712,050.00
Licensing Fees - 30,000.00
Business Income 211,957,589.83 168,632,426.17
School Fees 188,697,327.34 159,160,260.70
Seminar/Training Fees 1,836,000.00 2,212,963.60
Rent/Lease Income 3,219,194.00 3,478,097.64
Income from Hostels/Dormitories
30,300.00 74,200.00
and Other Like Facilities
Income from Printing and Publication - 194,485.80
Sales Revenue 17,656,897.22 2,770,789.82
Interest Income 72,137.06 46,159.16
Fines and Penalties-Business Income 117,312.21 168,430.00
Other Business Income 328,422.00 527,039.45
Total Service and Business Income 213,742,085.62 171,374,476.17
18.2. Share, Grants and Donations

Shares, Grants and Donations
Income from Grants and Donations in Cash 250,000.00 -
Income from Grants and Donations in Kind - 8,427,968.40
Total Shares, Grants and Donations 250,000.00 8,427,968.40
18.3. Gains

Gains
Gain on Initial Recognition of Biological Assets 169,100.00 25,650.00
Gain on Sale of Biological Assets 229,433.00 270,450.00
30
Gain from Changes in Fair value Less cost to sell of
237,740.00 89,780.00
Biological Assets due to Physical Change
Total Gains 636,273.00 385,880.00
18.4. Miscellaneous Income

Miscellaneous Income
Miscellaneous Income 380,264.92 64,064.30
Total Miscellaneous Income 380,264.92 64,064.30
19. Personnel Services
19.1. Salaries and Wages

Salaries and Wages-Regular 153,518,344.60 147,768,962.69
Salaries and Wages-Casual/Contractual 2,051,146.52 1,961,286.91
Total Salaries and Wages 155,569,491.12 149,730,249.60
19.2. Other Compensation

Personal Economic Relief Allowance (PERA) 6,997,199.84 7,233,408.44
Representation Allowance (RA) 247,000.00 275,500.00
Transportation Allowance (TA) 210,000.00 275,500.00
Clothing/Uniform Allowance 1,704,000.00 1,674,000.00
Subsistence Allowance 23,200.00 23,825.00
Laundry Allowance 2,452.26 2,608.30
Productivity Incentive Allowance 455,000.00 -
Honoraria 17,633,366.43 5,468,202.91
Hazard Pay 201,914.08 340,533.36
Year End Bonus 12,730,672.00 12,586,609.98
Cash Gift 1,510,500.00 1,525,836.66
Other Bonuses and Allowances 28,418,711.15 14,143,628.00
Total Other Compensation 70,134,015.76 43,549,652.65
19.3. Employees Future Benefits
The Caraga State University and its employees contribute to Government

Service Insurance System (GSIS), Home Development Mutual Fund (HDMF)
and PHILHEALTH in accordance with the mandated. The GSIS, HDMF,
PHILHEALTH administers the plan, including payment of pension benefits to
employees to whom the act applies.
31
19.4. Personnel Benefit Contributions

Retirement and Life Insurance Premiums 17,919,488.80 4,891,152.95
PAG-IBIG Contributions 407,753.88 304,700.00
PhilHealth Contributions 1,961,333.86 1,662,212.13
Employees Compensation Insurance Premiums 688,952.51 390,555.89
Total Personnel Benefit Contributions 20,977,529.05 7,248,620.97
19.5. Other Personnel Benefits

Terminal Leave Benefits 2,245,997.51 901,062.24
Other Personnel Benefits 9,887,057.88 7,100,040.97
Total Other Personnel Benefits 12,133,055.39 8,001,103.21
20. Maintenance and Other Operating Expenses
20.1. Traveling Expenses

Traveling Expenses-Local 3,678,403.53 3,683,138.37
Traveling Expenses-Foreign - 4,730.00
Total Traveling Expenses 3,678,403.53 3,687,868.37
20.2. Training and Scholarship Expenses

Training Expenses 6,221,000.77 1,224,571.37
Scholarship Grants/Expenses 35,103,750.00 96,500.00
Total Training and Scholarship Expenses 41,324,750.77 1,321,071.37
20.3. Supplies and Materials Expenses

Office Supplies Expenses 7,535,199.32 2,271,553.61
Accountable Forms Expenses 142,525.00 89,910.00
Animal/Zoological Supplies Expenses 1,075,120.00 175,800.00
Drugs and Medicines Expenses 642,268.75 614,429.90
Medical, Dental and Laboratory Supplies Expenses 2,249,947.24 1,312,025.45
Fuel, Oil and Lubricants Expenses 1,100,333.60 717,479.06
Agricultural and Marine Supplies Expenses 452,531.00 385,271.00
Textbooks and Instructional Materials Expenses 205,098.00 850,600.00
Chemical and Filtering Supplies Expenses 190,653.00 -
Semi Expendable-Machinery and Equipment 12,279,606.22 4,012,236.48
Semi Expendable-Furniture, Fixtures and Books 10,356,490.41 2,049,751.00
Other Supplies and Materials Expenses 18,414,726.67 6,330,032.93
Total Supplies and Materials Expenses 54,644,499.21 18,809,089.43
32
20.4. Utility Expenses

Water Expenses 405,914.43 229,479.29
Electricity Expenses 8,598,648.09 8,173,360.35
Total Utility Expenses 9,004,562.52 8,402,839.64
20.5. Communication Expenses

Postage and Courier Services 51,439.00 37,798.00
Telephone Expenses 2,091,656.56 1,016,411.14
Internet Subscription Expenses 2,395,886.29 2,360,994.53
Cable, Satellite, Telegraph and Radio Expenses 5,687.00 16,607.00
Total Communication Expenses 4,544,668.85 3,431,810.67
20.6. Awards/Rewards and Prizes

Awards/Rewards Expenses 2,312,500.00 2,100,500.00
Prizes 531,049.00 157,886.00
Total Awards/Rewards and Prizes 2,843,549.00 2,258,386.00
20.7. Survey, Research, Exploration and Development Expenses

Survey Expenses - 80,000.00
Research, Exploration and Development Expenses 137,845.00 95,855.00
Total Survey, Research, Exploration & Dev. Expenses 137,845.00 175,855.00
20.8. Confidential, Intelligence and Extraordinary Expenses

Extraordinary and Miscellaneous Expenses 198,000.00 198,000.00
Total Extraordinary Expenses 198,000.00 198,000.00
20.9. Professional Services

Legal Services 110,000.00 25,000.00
Auditing Services 26,680.00 -
Consultancy Services 3,000.00 -
Other Professional Services 120,761,025.58 87,956,396.58
Total Professional Services 120,900,705.58 87,981,396.58
33
20.10. General Services

Janitorial Services 3,648,870.87 1,862,450.58
Security Services 5,596,957.04 4,957,067.49
Other General Services 1,558,643.27 1,161,163.60
Total General Services 10,804,471.18 7,980,681.67
20.11. Repairs and Maintenance

Repairs & Maintenance -
Land Improvements 103,000.00 -
Buildings & Other Structures 6,773,638.52 4,487,692.27
Machinery & Equipment 1,291,976.00 774,978.60
Transportation Equipment 283,674.01 184,539.91
Furniture &Fixtures 19,000.00 190,237.50
Semi-Expendable-Machinery & Equipment 18,500.00 -
Semi-Expendable-Furniture & Fixtures 8,580.00 -
Total Repairs & Maintenance Expenses 8,498,368.53 5,637,448.28
20.12. Taxes, Insurance Premiums and Other Fees

Taxes, Duties and Licenses 24,777.48 212,873.54
Fidelity Bond Premiums 274,798.50 238,123.50
Insurance Expenses 3,636,074.80 2,785,096.15
Total Taxes, Insurance Prems. & Other Fees 3,935,650.78 3,236,093.19
20.13. Labor and Wages

Labor and Wages 1,054,618.33 742,080.50
Total Labor and Wages 1,054,618.33 742,080.50
20.14. Other Maintenance and Operating Expenses

Advertising Expenses - -
Printing and Publication Expenses 1,990,365.92 2,410,941.34
Representation Expenses 3,861,480.04 3,211,570.37
Transportation and Delivery Expenses - -
Rent/Lease Expenses 1,077,030.80 511,281.99
Membership Dues & Contributions to Org. 1,788,129.66 469,384.00
Subscription Expenses 2,547,194.50 184,559.93
Other Maintenance and Operating Expenses 2,078,613.13 2,143,324.10
Total Other Maintenance & Operating Exp. 13,342,814.05 8,931,061.73
34
21. Financial Expenses

Bank Charges 12,875.00 24,305.00
Total Financial Expenses 12,875.00 24,305.00
22. Non-Cash Expenses
22.1. Depreciation

Depreciation -
Land Improvements 278,595.21 1,530,784.02
Infrastructure Assets - 192,194.31
Buildings and Other Structures 522,282.64 5,589,935.98
Machinery and Equipment 30,468,996.11 19,329,167.80
Transportation Equipment 784,855.20 785,909.25
Furniture, Fixtures and Books 5,722,402.31 1,378,849.30
Other Property, Plant and Equipment 71,625.60 172,610.26
Work of Arts 58,266.67 -
Total Depreciation 37,907,023.74 28,979,450.92
22.2. Amortization

Amortization -
Intangible Assets 86,116.64 141,713.78
Total Amortization 86,116.64 141,713.78
22.3. Losses

Loss on Sale of Biological Assets 10,450.00 15,000.00
Total Losses 10,450.00 15,000.00
23. Net Financial Assistance/Subsidy
23.1. Financial Assistance/Subsidy from NGAs

Notice of Cash Allocation (NCA) received from DBM 914,330,172.00 561,917,378.00
Tax Remittance Advice issued to BIR 61,338,671.08 29,514,136.13
Sub-Total 975,668,843.08 591,431,514.13
Less:
Reversion of unused NCA 61,790,676.67 93,507,951.86
Adjustment 623,735.15 2,353,876.37
Sub-Total 62,414,411.82 95,861,828.23
Net Financial Assistance/Subsidy from NGAs 913,254,431.26 495,569,685.90
35
24. Non-Operating Income, Gain or Losses
24.1. Non-Operating Losses

Loss of Assets 361,354.00 5,750.00
Total Non-Operating Losses 361,354.00 5,750.00
25. Reconciliation of Net Cash Flows from Operating, Investing, and Financing
Activities to Surplus/(Deficit)

Surplus/Deficit for the year 556,158,236.77 285,332,546.21
Non-cash movements (496,565,643.02) (324,086,586.57)
Depreciation 37,907,023.74 28,979,450.92
Prior Period Adjustment 10,597,069.55 9,794,260.01
Adjustment of net revenue recognized directly in
(174,871.73) (327,776.91)
net assets/equity
Increase (Decrease) in Financial Liabilities 12,425,056.73 (13,524,403.68)
Increase (Decrease) in Inter/Intra Agency Payables 41,165,130.24 38,590,387.48
Increase (Decrease) in Trust Liabilities 46,747,309.38 6,499,848.37
Increase (Decrease) in Other Payables 1,679,773.74 (495,570.29)
(Increase) Decrease in Receivables (28,319,897.78) (90,252,657.76)
(Increase) Decrease in Inventories 2,457,960.15 (3,257,678.93)
(Increase) Decrease in Other Current Assets (14,684,226.60) (6,692,636.59)
(Increase) Decrease in Non-Current Assets (606,365,970.44) (293,399,809.19)
Net Cash Flows from Operating, Investing &
59,592,593.75 (38,754,040.36)
Financing Activities
26. Budget and Actual Receipts
Original Budgeted amounts were sourced out from the approved Program of Receipts
and expenditures for 2021 for the Internally Generated Fund and Business Related
Fund. Trust receipts includes receipts from different National Government Agencies
such as CHED, DOST and other National Agencies. The actual receipts were sourced
out from the actual revenue and other receipts collections.
Budgeted Amount Actual Amounts on

Particulars Difference
Original Final Comparable Basis
RECEIPTS
Service & Business Income 219,468,906.01 219,468,906.01 187,968,035.40 31,500,870.61
Trust Receipts 77,488,596.94 77,488,596.94 223,623,110.16 (146,134,513.22)
Other Non-Operating
Receipts:
Refund of Petty Cash
562,443.54 (562,443.54)
and Advances
Others 50,911,985.41 (50,911,985.41)
Total Receipts 296,957,502.95 296,957,502.95 463,065,574.51 (166,108,071.56)
36
27. Budgeted and Actual Payments
Original budgeted amount for payments of PS, MOOE, Capital Outlay and Financial
Expenses were sourced out from the Approved Program of Receipts and Expenditures
for 2021 for the Internally Generated Fund and Business Related Fund while the
Regular Agency Fund is sourced out from the CY 2020 Continuing and CY 2021
General Appropriations Act.
The variance between the original and final payments pertains to the adjusted
appropriations taken from the Special Purpose Fund (MBPF and Pension and Gratuity
Fund) from the National Government.
Actual Payments were taken from the FAR No. 1-A for the Regular Agency Fund and
FAR No. 2-A for the Internally Generated Fund, Business Related Fund and FAR C
for Trust Receipts/Inter Agency Transferred Fund. The variance between the
budgeted and actual amount represents unobligated allotments and unpaid
obligations.
Budgeted Amount Actual Amounts

Particulars on Comparable Difference
Original Final Basis
PAYMENTS
Personnel Services 282,275,403.46 293,319,820.94 255,268,610.91 38,051,210.03
Maintenance and
Other Operating 448,596,822.29 430,235,756.06 224,515,275.68 205,720,480.38
Expenses
Financial Expenses 58,100.00 58,100.00 6,930.00 51,170.00
Capital Outlay 647,107,539.21 655,190,314.46 419,673,011.42 235,517,303.04
Other Disbursement-
109,416,179.58 (109,416,179.58)
Trust Liabilities
Total Payments 1,378,037,865.21 1,378,803,991.46 1,008,880,007.59 369,923,983.87
28. Key Management Personnel
The key management personnel of the Caraga State University comprises of the Head
of the Agency, the members of the governing body appointed by Appointing
Authority, the Vice President for Academic Affairs, Vice President for Research,
Innovation and Extension, Vice President for Administration and Finance, and Vice
President for Executive Operations and Auxiliary Services.
37
PART II
AUDIT OBSERVATIONS AND RECOMMENDATIONS

PART II - AUDIT OBSERVATIONS AND RECOMMENDATIONS
A. Financial and Compliance Audit
Doubtful Balances Under the Guaranty/Security Deposits Payable Account
1. The accuracy, validity, and existence of the Guaranty/Security Deposits Payable

account were deemed doubtful due to the inclusion therein of: (a) unsubstantiated
balances aggregating ₱824,327.30; (b) balances totaling ₱3.909 million which
remained outstanding for more than two years to over 10 years; and (c) security
deposits adding up to ₱85,100.00 made by customers for availing the rental
services of the University, not in accordance with Sections 111(2) and 112 of P.D.
No. 1445, thus affecting the fair presentation of the said account in the financial
statements.
1.1. Section 111(2) of Presidential Decree (P.D.) No. 1445 provides, “The highest
standards of honesty, objectivity and consistency shall be observed in the
keeping of accounts to safeguard against inaccurate or misleading
information.”
1.2. Moreover, Section 112 of the same P.D. states, “Each government agency shall
record its financial transactions and operations conformably with generally
accepted accounting principles and in accordance with pertinent laws and
regulations.”
1.3. Records showed as of December 31, 2021 that the Caraga State University
(CSU) had a balance of ₱46,184,918.88 in its Guaranty/Security Deposits
Payable account as shown below:
Fund Cluster Amount

Regular Agency Fund ₱ 40,543,092.78
Internally Generated Fund 3,218,452.67
Trust Receipts 1,925,958.26
Business Related Fund 497,415.17
Total ₱ 46,184,918.88
1.4. Review of the list of balances under the Guaranty/Security Deposits Payable
account submitted by the Accountant revealed the following:
• Twenty-nine balances totaling ₱824,327.30, as shown in Annex A, were

only labeled with names of payees while information regarding the nature
of the transaction and the related check, advice, disbursement voucher,
and/or official receipt were not provided to support the balances.
• Balances aggregating ₱3,909,004.64 had remained outstanding for more

than two years to even over 10 years with little to no movement. These
38
balances should have already been returned to the payees at this point
considering their ages and the fact that the Accountant made no disclosure
on the related warranty period of the transactions that had not yet expired.
Details of the said balances are shown exhaustively in Annex B and
summarized below:
Age Balance
Over 2 years to 4 years ₱ 859,501.53
Over 4 years to 6 years 1,743,444.01
Over 6 years to 8 years 749,788.23
Over 8 years to 10 years 433,476.41
Over 10 years 122,794.46
Total ₱ 3,909,004.64
• In addition to being outstanding for over two years, deposits adding up to

₱85,100.00 of customers (Annex C) who have availed the rental services
of the University were incorrectly recorded under the Guaranty/Security
Deposits Payable. Considering the nature of the transactions, the amount
of ₱85,100.00 should have been recorded under the Customers’ Deposits
Payable account as its description in the Government Accounting Manual
for National Government Agencies, Volume III, states, “This account is
used to recognize the receipt of cash deposits from customers for
goods/services to be delivered and property to be leased.”
1.5. Interview with the Accountant disclosed that they were still in the process of
communicating with the payees to facilitate the release of the retention money
of the concerned payees.
1.6. Nevertheless, the inclusion in the Guaranty/Security Deposits Payable account

of the unsubstantiated balances aggregating ₱824,327.30, long outstanding
balances totaling ₱3,909,004.64, and security deposits adding up to ₱85,100.00
made by customers for availing the rental services of the University casted
doubt on the accuracy, validity, and existence of the said account thereby
affecting its fair presentation in the financial statements.
1.7. We recommended that Management instruct the Accountant to:
• Send confirmation letters to the payees listed in Annex A to ascertain

the existence of the balances and determine the nature of the
transactions;
• Review and analyze the validity of the balances in Annex B and return
the amounts that are already due to the payees; and
• Reclassify the balances listed in Annex C from the Guaranty/Security

Deposits Payable account to the Customers’ Deposit Payable account.
Likewise, review and analyze the validity of the balances and return
the amounts that are already due to the payees;
39
Management Comments
1.8. Management assured the Audit Team that the deficiencies noted will be
appropriately acted on. Moreover, the Accounting office will undertake the
following measures:
• Confirmation letters will be prepared and sent to the concerned payees;
• Balances listed in Annex B will be strictly verified as to their accuracy and

validity; and
• Balances listed in Annex C will be reclassified to its appropriate account.
Prior Year’s Maintenance and Other Operating Expenses Inappropriately Recorded as

Current Year Expenses
2. Various maintenance and other operating expenses incurred by the Cabadbaran

Campus in CY 2020 totaling ₱1.193 million were inappropriately recorded in the
books of accounts as expenses in CY 2021 while ₱242,350.97 of the said amount
was inadvertently charged against their budget for CY 2021, contrary to
Section 119 of P.D. No. 1445 and Section 6(b) under Chapter 2 of the GAM for
NGAs, Volume I; thus, the expenses incurred in the previous year but charged
against the budget for the current year were considered irregular; and the
affected expenses accounts were deemed overstated, thereby affecting the fair
presentation of the said accounts in the financial statements.
2.1. Section 119 of P.D. No. 1445 states, “All lawful expenditures and obligations
incurred during the year shall be taken up in the accounts of that year.”
2.2. Moreover, Chapter 2 of the GAM for NGAs, Volume I, provides the following:
Sec. 2. Definition of Terms. For the purpose of this

Manual, the terms used as stated below shall be construed to
mean as follows:
a. Accrual basis - means a basis of accounting under

which transactions and other events are recognized
when they occur (and not only when cash or its
equivalent is received or paid). Therefore, the
transactions and events are recognized in the
accounting records and recognized in the financial
statements of the periods to which they relate.
Sec. 6. Basic Government Accounting and Budget

Reporting Principles. Each entity shall recognize and present
40
its financial transactions and operations conformably to the
following:
...
b. accrual basis of accounting in accordance with the

[I]PSAS;
2.3. Audit of the transactions of the CSU, Cabadbaran Campus revealed that various
expenses paid in the early months of calendar year (CY) 2021 totaling
₱1,192,625.38 were actually incurred in CY 2020 but were inappropriately
recorded in the books of accounts as expenditures of the current year as shown
comprehensively in Annex D and summarized below:
Expenses in CY 2020 Incorrectly Recorded as Expenses in CY 2021

Account Debited Amount
Traveling Expenses-Local ₱ 2,640.00
Training Expenses 13,750.00
Office Supplies Expenses 392,164.50
Fuel, Oil and Lubricants Expenses 7,030.71
Water Expenses 9,288.00
Telephone Expenses 12,091.00
Internet Subscription Expenses 18,554.46
Other Professional Services 102,111.10
Security Services 76,896.66
Other General Services 6,500.00
Repairs and Maintenance-Buildings and Other Structures 294,026.02
Repairs and Maintenance-Semi-Expendable Machinery and Equipment 2,500.00
Labor and Wages 14,700.00
Printing and Publication Expenses 18,072.93
Representation Expenses 42,300.00
Subscription Expenses 150,000.00
Other Maintenance and Operating Expenses 30,000.00
Total ₱ 1,192,625.38
2.4. Furthermore, based on the attached Budget Utilization Request and Status
documents, the said expenditures were obligated as follows:
Year Obligated Amount

CY 2020 ₱ 950,274.41
CY 2021 242,350.97
Total ₱ 1,192,652.38
2.5. Considering that the subject Maintenance and Other Operating Expenses were
actually incurred in CY 2020 and were already due and demandable but
remained unpaid, the liabilities should have been set up through the Accounts
Payable account which in turn would also recognize the unpaid expenditures
incurred totaling ₱1,192,625.38 as expenses of CY 2020.
41
2.6. Similarly, the amount of ₱242,350.97 which were obligated in CY 2021 should
have been obligated in CY 2020 as these expenditures pertain to the said year
pursuant to Section 119 of P.D. No. 1445 and Section 6(b) under Chapter 2 of
the GAM for NGAs, Volume I. By doing so, the operations in CY 2021 would
not suffer the improper utilization of funds that were solely intended for
obligations to be incurred during the said year.
2.7. Furthermore, despite the availability of funds in the current year, the
circumstances does not warrant the use of the funds for the payment of
expenditures incurred in the previous year as this would force the recording of
said expenditures as current year expenses in the books of accounts which
would tantamount to misrepresenting the affected expenses accounts in the
2.8. It is to be noted that the foregoing deficiencies were similar to the case of the
CSU, Main Campus in the previous years which caused the Audit Team to issue
CSU AOM No. 2019-09 and was subsequently included in the Annual Audit
Report on the CSU for the year ended December 31, 2018. Thereafter, the
Management recognized their lapses and informed the employees that claims
submitted after a particular cut-off date shall not be entertained and processed.
2.9. Consequently, the expenses incurred in the previous year but charged against
the budget for the current year aggregating ₱242,350.97 were considered
irregular; and the affected expenses accounts were overstated by a total amount
of ₱1,192,625.38, thereby affecting the fair presentation of the said accounts in
2.10. We recommended that Management direct the CSU, Cabadbaran Campus

to stop the practice of charging expenditures in the previous year against
the budget of the current year without legal basis or authority. Likewise,
only current and valid expenses shall be taken up in the books of accounts
using the appropriate expenses accounts and be recorded in the period to
which these expenses relate to.
Management Comments
2.11. Management acknowledged the foregoing deficiencies and the CSU,

Cabadbaran Campus committed to comply with the audit recommendations
through:
• Ensuring to list obligated utilities and record them as Accounts Payable;
• Reiterate and stick to its internal deadlines and seek ways to further
improve its processes; and
• Keep track of the contracts to obligate the professional services rendered.
42
Honoraria for Teaching Overload in CYs 2019–2020 Charged Against the Budget for the
Current Year
3. Honoraria for teaching overload incurred in CYs 2019–2020 totaling

₱6.145 million were charged against the appropriations and budget of the
University for CY 2021 and were inadvertently recorded as current year expenses
in the books of accounts, inconsistent with Sections 119 of P.D. No. 1445 and
Section 6 under Chapter 2 of the GAM for NGAs, Volume I; thus, the Honoraria
and Other Professional Services accounts were overstated by ₱3.646 million and
₱2.498 million, respectively, and the payment of honoraria for teaching overload,
net of taxes, totaling ₱5.028 million were considered irregular expenditures.
3.1. Section 119 of P.D. No. 1445 states, “All lawful expenditures and obligations
incurred during the year shall be taken up in the accounts of that year.”
3.2. Moreover, Chapter 2 of the GAM for NGAs, Volume I, provides the following:
Sec. 6. Basic Government Accounting and Budget

Reporting Principles. Each entity shall recognize and present
its financial transactions and operations conformably to the
following:
...
b. accrual basis of accounting in accordance with the

[I]PSAS;
3.3. Audit revealed that the honoraria for teaching overload from the 1st semester
of Academic Year (AY) 2019–2020 up to the 1st semester of AY 2020–2021
of the faculty of the CSU, Main and Cabadbaran Campuses totaling
₱6,144,504.63 were charged against the appropriations and budget of the
University for CY 2021 with ₱5,028,220.79 paid to the faculty members as
shown in detail in Annex E and summarized below:
Honoraria for Teaching Overload in CYs 2019–2020 Obligated in CY 2021

Obligated Payment
Fund Cluster Campus
Amount (Net of Tax)
Main ₱ 2,672,080.01 ₱ 2,053,973.71
Regular Agency Fund
Cabadbaran 974,313.00 743,826.14
Internally Generated Fund Main 2,498,111.62 2,230,420.94
Total ₱ 6,144,504.63 ₱ 5,028,220.79
43
3.4. Audit further revealed that the said expenditures were inappropriately recorded
in the books of accounts as current year expenses as summarized below:
Honoraria for Teaching Overload in CYs 2019–2020 Recorded as CY 2021 Expenses

Fund Cluster Account Debited Amount
Regular Agency Fund Honoraria ₱ 3,646,393.01
Internally Generated Fund Other Professional Services 2,498,111.62
Total ₱ 6,144,504.63
3.5. Interview with the Accountant revealed that the subject honoraria were only
obligated in CY 2021 as the appropriations and budget of the University in the
previous years were not enough to cover the said expenditures.
3.6. Given that the subject honoraria were for the teaching overload in the previous
years and pursuant to Section 119 of P.D. No. 1445, the amount of
₱6,144,504.63 should have been obligated in the year that the expenses were
actually related to as this would disrupt the effective utilization of the CY 2021
appropriations and budget of the University which were solely intended for
obligations to be incurred during the said year.
3.7. Furthermore, despite the availability of funds in the current year, the
circumstance does not warrant the use of the funds for the payment of prior
years’ expenditures as this would force the recording of said expenditures as
current year expenses in the books of accounts which would tantamount to
misrepresenting the affected accounts in the financial statements.
3.8. In view of the foregoing circumstances, the Honoraria and Other Professional
Services accounts were overstated by ₱3,646,393.01 and ₱2,498,111.62,
respectively, and the payment of honoraria for teaching overload totaling
₱5,028,220.79 were considered irregular expenditures.
3.9. We recommended that Management stop the practice of charging prior

years’ expenditures against the current year’s appropriations without legal
basis or authority. Moreover, only current and valid expenses shall be
taken up in the books of accounts using the appropriate expenses accounts
and be recorded in the period to which they relate to.
Management Comments
3.10. Management commented that the overload was supposed to be paid in CY 2020
but the budget for honoraria was not enough since the budget for Personnel
Services was already exhausted as reported in their Financial Accountability
Reports as of December 31, 2020.
3.11. Moreover, as previously recommended by the Audit Team, Management

sought the authority from DBM regarding the subject matter and received a
44
reply advising the University that once PS Benefits are determined as
authorized and allowed in prior years, the payment be charged against available
PS allotments based on the following provisions cited by DBM in their letter:
[U]nder Section 5.3.2.4 of NBC 583 and Item 3.2 of COA

Circular No. 2018-001 dated February 1, 2018 states that since
PS benefits are mandatory in nature, actual services rendered
or benefits allowed in prior years shall not be categorized as
unbooked obligations.
In addition, Item 3.3 of COA Circular No. 2018-001 states that,

to avoid it from becoming unbooked obligations, the budget and
accounting offices of the national agencies should obligate the
allotment in the respective Registries for the unpaid authorized
personnel benefits at the end of the calendar year.
Finally, under Section 5.3.2 NBC No. 583, available PS

allotments released to the department or agency at the start of
the year shall be used to cover PS deficiencies in authorized
personnel benefits such as any deficiency in authorized
compensation and personnel benefits that may be determined
during the year.
3.12. Nevertheless, during the exit conference, Management committed to adhere to

the audit recommendations.
Auditor’s Rejoinder
3.13. The Audit Team maintains it stand that the utilization by the University of its
General Appropriation Act (GAA) Fiscal Year (FY) 2021 for the payment of
the subject honoraria is without legal basis.
3.14. The COA Circular cited by DBM was not applicable to the case of CSU as the
circular presupposes that the applying agency should still have an unobligated
allotment at the year where the expenses were incurred which in turn would be
the authority of the applying agency to cover and pay the unpaid PS benefits in
the following year.
3.15. Furthermore, COA Circular No. 2018-001 limits its application on the
following:
(1) late submission of the complete supporting documents

because the employee-payee was on leave;
(2) the removal of employee-payee from the payroll since

he/she has no sufficient remaining leave balance; and
45
(3) failure of the budget/accounting office to obligate the
allotment in the respective registries for those personnel
benefits.
3.16. Based on the circumstances outlined above, CSU’s issue is most comparable to
the third. However, in the case of CSU, the budget and accounting offices was
not able to obligate the allotment not due to neglect or laxity, but because the
University did not have any remaining PS allotment to obligate at the end of the
year, therefore precluding it from employing the provisions of COA Circular
No. 2018-001.
3.17. Moreover, if the circular was applicable to the case of CSU, the circular would
become a legal loophole as an agency could use the funds for expenditures that
are not programmed in the GAA of the current year knowing that they could
use COA Circular No. 2018-001 to pay expenditures that are programmed in
the GAA of the current year using the funds in the GAA of the succeeding year.
It would also defeat the purpose of budgeting and budget accountability as they
could incur expenditures beyond their budget.
3.18. The foregoing issue was referred by the Audit Team to the Legal Services of
COA Regional Office No. XIII and both arrived at the same conclusion.
3.19. Consequently, the Audit Team discovered that the Service Recognition
Incentives (SRI) in CY 2021 were paid to the employees despite the subject
honoraria of the faculty were still not paid nor obligated, thus prevented the
University from paying the honoraria out of the GAA FY 2021.
3.20. Finally, the fact remains that the subject honoraria for services rendered in the
previous year were recorded in the books of accounts as current year expenses,
thereby overstating the expenses presented in the Statement of Financial
Performance of the University for the year ended December 31, 2021.
46
Intangible Asset Incorrectly Treated as Outright Expenses
4. Payment for the audit service rendered by a foreign company called Quacquarelli
Symonds and the QS Stars ratings subsequently awarded to the University were
inadvertently treated as outright expenses in CY 2021 despite future economic
benefits and/or service potential were to be expected in three years from the said
audit and ratings, inconsistent with Section 112 of P.D. No. 1445 and Section 4
under Chapter 12 of the GAM for NGAs, Volume I, thus resulting in the
overstatement of the Other Professional Services account by ₱1.846 million and
understatement of the Other Intangible Assets and Amortization-Intangible
Assets accounts by ₱1.367 million and ₱478,800.44, respectively, thereby affecting
the fair presentation of the said accounts in the financial statements.
4.1. Section 112 of the P.D. No. 1445 states, “Each government agency shall record
its financial transactions and operations conformably with generally accepted
accounting principles and in accordance with pertinent laws and regulations.”
4.2. Moreover, Section 4 under Chapter 12 of the GAM for NGAs, Volume I,
provides the following:
Sec. 4. Recognition of Intangible Asset. An intangible

asset shall be recognized if, and only:
a. It is probable that the expected future economic

benefits or service potential that are attributable to
the asset will flow the entity; and
b. The cost or fair value of the asset can be measured

reliably.
4.3. Records showed that the University availed the audit service of a foreign
company named Quacquarelli Symonds in relation to the University’s
participation in the “Fostering World Class Philippines Universities Project”
pursuant to the memorandum of agreement entered into and executed by and
between the Commission on Higher Education and CSU. Payment for the said
service was made through the following disbursement documents:
Advice to Debit Account Obligated Amount Paid

DV No.
Date No. Amount (Net of Taxes)
03/19/21 164-3-113-2021 164-21-03-451 ₱ 396,079.17 ₱ 396,079.17
03/19/21 184-3-73-2021 184-21-03-202 1,450,000.00 896,175.31
Total ₱ 1,846,079.17 ₱ 1,292,254.48
4.4. To give context to the audit service conducted by Quacquarelli Symonds on the
University, the said foreign company assigns a dedicated QS Stars analyst who
will work with a main contact at the university to assess and evaluate the latter’s
47
performance in various areas such as Teaching, Facilities, and Innovation by
requesting the necessary data and supporting evidence from the university. At
the end of the evaluation, the university receives an overall rating, as well as
ratings in various categories. These ratings are detailed in a QS Stars report
which is provided to the university along with a certificate summarizing the
category ratings. Moreover, if the university has a valid license, it will also
receive a set of digital images of QS Stars badges. These images have the rating
received in each category and can be used in the university’s own marketing
materials.
4.5. Basically, QS Stars is a university rating system used by hundreds of institutions

around the world which allows universities to be measured against a set of
standards. Participating institutions are then awarded with QS Stars based on
the result of the audit conducted by Quacquarelli Symonds which in turn would
provide the following benefits, among others, to the university:
• An evidence-based marketing tool that can be listed on marketing materials

and in communications with prospective students;
• A framework for improvement with weaknesses identified and

opportunities highlighted; and
• A showcase of a university’s strengths and a detailed analysis of how these

strengths contributed to one’s QS Stars rating.
4.6. Despite future economic benefits and/or service potential were to be expected
after being awarded with QS Stars by the Quacquarelli Symonds as a result of
their audit, the University inadvertently treated the availed service as outright
expenses by debiting the Other Professional Services account by
₱1,846,079.17.
4.7. Pursuant to Section 4 under Chapter 12 of the GAM for NGAs, Volume I, an
asset should have been recognized as a result of the service and said asset should
be amortized over the three-year validity period of the audit and badges.
4.8. Interview with the Accountant revealed that she had overlooked the effect the
transactions and admitted that she had made the incorrect accounting entry.
4.9. Due to the incorrect accounting entry, the Other Professional Services account
was overstated by ₱1,846,079.17 while the Other Intangible Assets and the
Amortization-Intangible Assets accounts were understated by ₱1,367,278.73
and ₱478,800.44, respectively, thereby affecting the fair presentation of the said
accounts in the financial statements.
48
4.10. We recommended that Management instruct the Accountant to review the
said transactions and prepare the necessary adjusting entries to correct the
balance of the Other Professional Services account and recognize the
intangible asset under the Other Intangible Assets account with the
corresponding amortization.
Management Comment
4.11. Management acknowledged the foregoing deficiency and the Accounting

Office committed to adjust the affected accounts in CY 2022.
Non-imposition of the Appropriate Amount of Liquidated Damages
5. Liquidated damages were not appropriately imposed against five suppliers for the
late delivery of goods with an aggregate contract cost of ₱2.471 million despite the
circumstances warranting the imposition thereof, contrary to Section 68 of the
Revised IRR of R.A. No. 9184 and the provisions of the Government Procurement
Manual Volume 2, thus resulted in the overpayment of delivered goods, which is
disallowable in audit, and deprived the CSU, Cabadbaran Campus of the
additional income of ₱293,230.20 that could have been derived from the
appropriate imposition of liquidated damages.
5.1. Section 68 of the 2016 Revised Implementing Rules and Regulation (IRR) of
Republic Act (R.A.) No. 9184 states, “All contracts executed in accordance
with the Act and this IRR shall contain a provision on liquidated damages which
shall be payable by the contractor in case of breach thereof. For the
procurement of Goods . . ., the amount of the liquidated damages shall be at
least equal to one tenth of one percent (0.001) of the cost of the unperformed
portion for every day of delay. Once the cumulative amount of liquidated
damages reaches ten percent (10%) of the amount of the contract, the
Procuring Entity may rescind or terminate the contract, without prejudice to
other courses of action and remedies available under the circumstances.”
5.2. Moreover, Page 119 of the Government Procurement Manual Volume 2

provides:
The supplier/manufacturer/distributor must deliver the goods or

perform the services within the period prescribed by the
Procuring Entity, as specified in the Contract.
If delays are likely to be incurred, the

supplier/manufacturer/distributor must notify the Procuring
Entity in writing. It must state therein the cause/s and duration
of the expected delay. The Procuring Entity may grant time
49
extensions, at its discretion, if based on meritorious grounds,
with or without liquidated damages.
In all cases, the request for extension should be submitted

before the lapse of the original delivery date. The maximum
allowable extension shall not be longer than the initial delivery
period as stated in the original contract.”
5.3. Audit disclosed that five suppliers incurred delays in the delivery of goods with
an aggregate cost of ₱2,471.261.00. However, review of the related
disbursement vouchers, together with the attached supporting documents,
revealed that liquidated damages were not appropriately imposed despite the
circumstances warranting so, thus, only an amount of ₱3,708.86 was actually
deducted as liquidated damages which fell short by ₱293,230.20 had the
liquidated damages been properly imposed, as shown below:
Cost of Goods Amount of Liquidated Damages

Supplier
Delivered Per DV Per Audit Deficiency
1. EESM BOOKSTORE ₱ 205,098.00 ₱ 0.00 ₱ 12,398.89 ₱ 12,398.89
2. POWER ON
966,516.00 0.00 15,633.41 15,633.41
ENTERPRISES CO.
3. LIFEWORKS PRINT
494,577.00 3,708.86 181,508.50 177,799.64
HUB
4. DATAWORLD
222,920.00 0.00 21,668.91 21,668.91
COMPUTER CENTER
5. JOELMAR TRADING 582,150.00 0.00 65,729.35 65,729.35
Total ₱ 2,471,261.00 ₱ 3,708.86 ₱ 296,939.06 ₱ 293,230.20
5.4. Details of the deficiencies are discussed for each supplier in Annex F and
summarized as follows:
• Two suppliers had already defaulted in their obligation at the time they had
submitted their request for time extension in the delivery of goods.
Moreover, the period of extension requested was longer than the original
delivery period stated in the purchase order.
• The letter of one supplier was approved by the end-user instead of the head
of the procuring entity (HoPE) who is one of the contracting parties in the
purchase order.
• The HoPE issued a written letter approving the request for time extension
in the delivery of goods of one supplier despite the fact that the request was
only submitted 10 months after the original date of delivery of the goods;
as a result, only ₱3,708.86 was deducted from the payment to the supplier
as liquidated damages.
50
• One supplier submitted a letter implying that their request for time
extension had previously been authorized; however, no other
documentation was attached on the disbursement voucher stating the
length of extension granted as well as evidence that the request was indeed
approved.
• The letter of one supplier only requested to waive the delivery of a certain
item and not a time extension in the delivery of the goods.
• No written letter/request was attached in the disbursement voucher for the

payment to one supplier, thus, is assumed that no request for time extension
was made.
5.5. In view of the above circumstances, the CSU, Cabadbaran Campus were
supposed to be compelled to impose the liquidated damages against the five
suppliers pursuant to the provisions of the Government Procurement Manual
Volume 2.
5.6. It is to be emphasized that the purchase order must be honored by both

contracting parties as it is essentially a written contract and being a contract,
both parties are bound not only to the fulfillment of what has been expressly
stipulated but also to all the consequences which, according to their nature, may
be in keeping with good faith, usage, and law.
5.7. Consequently, the non-imposition of the appropriate amount of liquidated

damages against the suppliers resulted in the overpayment of delivered goods,
which is disallowable in audit, and deprived the CSU, Cabadbaran Campus of
the additional income of ₱293,230.00 that could have been derived from the
appropriate imposition of liquidated damages.
5.8. We recommended that Management collect the amount of ₱293,230.00

from the concerned suppliers if the related request for time extension in
the delivery of goods was submitted beyond the original date of delivery or
if no request was made.
5.9. Henceforth, instruct the concerned personnel to properly impose

liquidated damages against defaulting suppliers in accordance with the
provisions of the revised IRR of R.A. No. 9184 and Government
Procurement Manual.
Management Comments
5.10. Management commented that they had communicated the audit observations to
the concerned suppliers.
51
5.11. Management also requested for reconsideration on the imposition of liquidated
damages against the EESM Bookstore as the goods delivered were non-
essential items and that the reason of the delay was due to the travel and logistics
limitations and restrictions during the very height of the pandemic.
5.12. As for Lifeworks Print Hub, the Management commented that the delivery term
in the Purchase Order was inadvertently written as “30 days upon receipt of
Purchase Order” instead of the usual “30–60 days from submission of the final
black print.”
5.13. Nonetheless, during the exit conference, the Management assured the Audit
Team that they will adhere to the audit recommendations.
5.14. The Audit Team’s stand on the case of the EESM Bookstore remains the same
as the fact remains that the extension was requested beyond the date that the
goods were supposed to be delivered. It would be unfair to other suppliers who
were under the same predicaments but were still imposed with liquidated
damages for the delay in the delivery of the goods. The team simply upholds
the idea of fairness in the implementation of the procurement law rather than its
discriminatory or selective application.
5.15. As for the case of Lifeworks Print Hub, the original period of 30 calendar days
from the date the Purchase Order is received by the supplier should prevail over
the other term claimed by the Management as even the supplier was unaware
that the yearbooks could have been delivered within 30 to 60 days from the
submission of the final layout which is why the supplier requested for an
extension in the first place as they could not deliver the yearbooks within the
original period stipulated in the purchase order.
5.16. Furthermore, had the conditions been properly set and stated with clear
intentions, especially as to the timelines of the process, the procurement could
have attracted more potential suppliers as the terms and conditions could have
been more feasible for them; thus, if Management will be allowed to change the
terms of the purchase order right after the perfection of the contract, the other
potential suppliers will be deprived of the opportunity to participate in the
procurement of the yearbooks under the said terms that may have been
favorable to them.
52
Delay in the Liquidation of COVID-19 Related Projects
6. The delay in both the submission of the required terminal audited financial report
and refunding of the unexpended budget of the “Strengthening Urban
Agriculture: A Strategy for Ensuring Food Availability Amidst the Threat of
CoViD-19 in the Caraga Region” project which was contrary to Section 1(c) under
Part VIII of DOST Administrative Order No. 009, series of 2017 and Section 6
under Part V of the memorandum of agreement of the project, precluded the
funding agency from recognizing the project expenditures totaling ₱905,891.13 in
their financial statements in a timely manner and deprived the same from the
utilization of the unexpended budget of ₱114,754.87.
6.1. Section 1(c) under Part VIII of the DOST Administrative Order No. 009, series
of 2017, states, “The implementing Agency shall have primary responsibility of
all project activities. It shall notify the Monitoring Agency of significant
concerns/problems related to project implementation. The Head of the
Implementing Agency shall ensure that the Project Leader submits to the
Funding Agency all the required reports/documents on time.”
6.2. Moreover, Section 6 under Part V of the Memorandum of Agreement (MOA)

on “Strengthening Urban Agriculture: A Strategy for Ensuring Food
Availability Amidst the Threat of CoViD-19 in the Caraga Region” provides:
6. Submit at least three (3) copies of the following financial

report to DOST-PCAARRD:
6.1 Terminal audited financial report (TAFR) using DOST

Form I within three (3) months after project
completion. The reported unexpended balance shall be
refunded back to DOST-PCAARRD.
6.3. Records showed that the MOA on “Strengthening Urban Agriculture: A

Strategy for Ensuring Food Availability Amidst the Threat of CoViD-19 in the
Caraga Region” was entered into by and between the Department of Science
and Technology-Philippine Council for Agriculture, Aquatic and Natural
Resources, Research and Development (DOST-PCAARRD) and the Caraga
State University (CSU) with the following duration and approved budget:
Terms and Conditions

Particular
Original Amendment
Project Duration July 1, 2020 to December 31, 2020 July 1, 2020 to June 30, 2021
Approved Budget ₱1,020,646.00 ₱1,020,646.00
53
6.4. Review of the submitted financial report for the period July 1, 2020 to
June 30, 2021 revealed that the project had incurred expenditures aggregating
₱905,891.13 leaving an unexpended budget of ₱114,754.87 as shown below:
Approved Budget ₱ 1,020,646.00

Add (Deduct):
Personnel Services ₱ (420,432.80)
Maintenance and Other Operating Expenditures (485,458.33)
Total Expenditures (905,891.13)
Unexpended Budget ₱ 114,754.87
6.5. As of December 31, 2021, however, audit revealed that the terminal audited
financial report was not yet submitted to DOST-PCAARD, which was already
due last September 30, 2021 or three months after the project had ended on June
30, 2021, and the unexpended balance was not yet refunded contrary to the
terms and condition of the related MOA.
6.6. Interview with the Project Leader disclosed that the report could not be
submitted as the data needed to finalize the report were not yet available.
Moreover, the Accountant explained that the unexpended budget of
₱114,754.87 had been reverted to the National Treasury at the end of the year
since the related Notice of Cash Allocation had already lapsed, but she added
that they had already requested back the said amount from the Department of
Budget and Management through a letter.
6.7. As a result of the foregoing conditions, the non-submission of the terminal

audited financial report precluded the funding agency from recognizing the
expenditures totaling ₱905,891.13 of the project in their financial statements in
a timely manner, and the delayed refunding of the unexpended budget deprived
the funding agency from the utilization thereof.
6.8. We recommended that Management:
a. Direct the Project Leader to hasten the preparation of the required

report and immediately submit the same to DOST-PCAARRD; and
b. Instruct the Accountant to return the unexpended budget of the

project totaling ₱114,754.87 as soon as the funds requested from DBM
becomes available.
Management Comments
6.9. Management commented that the required reports could not be submitted in a
timely manner to the source agency due to the delay in obtaining the data
needed in finalizing the said reports.
54
6.10. Nevertheless, Management committed to submit the required reports and refund
the unexpended budget of the project to the source agency.
Non-submission of Disbursement Vouchers Relative to the COVID-19 Related Projects
7. Disbursement vouchers associated with two COVID-19 related projects for

disbursements aggregating ₱1.539 million were not submitted to the Office of the
Auditor, contrary to Section 7.2.1(a) of the 2009 Rules and Regulation on the
Settlement of Accounts, thus casted doubts on the validity and propriety of the
transactions and impeded the prompt communication of audit results.
7.1. Section 7.2.1 of the 2009 Rules and Regulations on the Settlement of Accounts
(RRSA), which enumerates the responsibilities of the Chief Accountant,
Bookkeeper or other authorized official performing accounting and/or
bookkeeping functions of the audited agency, provides, “the reports and
supporting documents submitted by the accountable officers are immediately
recorded in the books of accounts and submitted to the Auditor within ten (10)
days of the ensuing month.”
7.2. Records showed that CSU entered into the following contracts for the
implementation of COVID-19 related projects:
Contracting Party Project Title Budget

Commission on Higher Innovative Solutions for the Emergency ₱ 5,442,616.40
Education (CHED) Response of CSU to Support the Frontliners and
other Affected Sectors during the National
Health Emergency due to COVID-19 Pandemic
Department of Science and Nanocellulose Self-Disinfecting (NACS) Filter: ₱ 7,990,079.00
Technology-Philippine R&D Validation of an Innovative Low-Cost
Council of Industry, Energy Nanotech-base Face Mask under the DOST-
and Emerging Technology PCIEERD R&D Block Grant: S& T for a
Research and Development Resilient Community Against the Pandemic
(DOST-PCIEERD) (STRAP)
7.3. Monitoring on the submission of disbursement vouchers and review of the

Report of Checks Issued and Report of Advice to Debit Account Issued
disclosed that the following DVs associated with the above-mentioned projects
for disbursements in CY 2021 aggregating ₱1,538,764.80 were not submitted
to the Office of the Auditor:
Disbursement Voucher
Nature of Transaction Amount
Date Number
Disbursements Related to the Project with CHED
02/12/21 184-21-11-1405 To payment for labor/services to produce face ₱ 120,000.00
mask for the operation of CHED FIGHT
AGAINST COVID-19.
55
Disbursement Voucher
Nature of Transaction Amount
Date Number
07/26/21 184-21-07-730 To payment for office supplies for the operation of 350,326.00
CHED FIGHT AGAINST COVID19.
07/28/21 184-21-07-742 To payment for the provision of Other materials 448,275.00
(Acrylic Sheet) for the operation of Ched Fight
Against Covid-19.
Subtotal ₱ 918,601.00
Disbursements Related to the Project with DOST-PCIEERD
02/03/21 184-21-01-35 To payment for the salary expense of GP - Cumba, ₱ 47,741.60
et.al rendered as COS for the period of
January 1-15, 2021.
06/30/21 184-21-06-599 To payment for the electricity expenses for the 163,680.60
period of May 20 to June 19, 2021.
07/21/21 184-21-07-707 To payment for the salary of GP - Cumba, et.al for 47,741.60
the services rendered as COS personnel for the
period covered July 1-15, 2021.
09/28/21 184-21-09-1063 To payment for the provision of Laboratory 361,000.00
samples analysis for the operation of Nacs Project.
Subtotal ₱ 620,163.80
Grand Total ₱ 1,538,764.80
7.4. Interview with the Accountant revealed that the said disbursement vouchers
could not be summited as the required supporting documents were yet to be
acquired and the “Received Payment” section of the vouchers were still to be
signed by the payees. Their office also admitted that the delay in the submission
of the disbursement vouchers was attributable to the reduced reporting hours in
the office in compliance with the community quarantine guidelines.
7.5. Consequently, the non-submission of the said disbursement vouchers casted

doubts on the validity and propriety of the transactions and impeded the prompt
communication of audit results.
7.6. We recommended that Management direct the Accountant to immediately

submit the identified disbursement vouchers as soon as the required
supporting documents and signatures are obtained to avoid the
transactions from being suspended in audit.
Management Comments
7.7. During the exit conference, Management raised the same arguments discussed
in Finding No. 7 but committed to submit the subject disbursement vouchers as
soon as they are complete as to supporting documents.
56
Incomplete Supporting Documents for Various Disbursements
8. Disbursements of CSU aggregating ₱68.917 million were not supported with

complete documentation, inconsistent with Section 4(6) of P.D. No. 1445, thus
manifesting weak internal controls over disbursement process and casting doubt
on the validity and propriety of the claims.
8.1. Section 4(6) of P.D. No. 1445 states that, “Claims against government funds
shall be supported with complete documentation.”
8.2. Section 124 of the same P.D. states that, “It shall be the direct responsibility of
the agency head to install, implement, and monitor a sound system of internal
control.”
8.3. Audit of 147 sampled disbursement vouchers revealed that 31 thereof totaling
₱68,916,524.16 were not supported with complete documentations such as:
Official Receipts, Delivery Receipts, Proof of posting of Notice of Award
(NOA) in the PhilGEPS, Request for Quotation (RFQ), Certificate from the
end-user that the project is completed and inspected, Monthly Certificate of
Payment, Photocopy of vouchers of all previous payments. The subject
disbursement vouchers and their corresponding deficiencies are listed in detail
in Annex G and summarized below:
Disbursement Vouchers
Deficiencies
Quantity Total Amount
a. No official receipts 6 ₱ 3,384,942.80
b. Payee’s signature was not affixed in the voucher 5 4,083,508.88
c. No copy of Award Notice Abstract (PhilGEPS) 1 384,167.64
d. No certificate from the end-user that the project is 3 7,902,783.22
completed and inspected
e. No Monthly Certificate of Payment as well as 1 6,672,375.20
photocopies of vouchers of previous payments
f. No official receipts and payee’s signature was not 5 3,020,047.45
affixed in the voucher
g. No official receipts and copy of Award Notice 1 365,300.78
Abstract (PhilGEPS)
h. No official receipts, payee’s signature was not affixed 2 237,500.00
in the voucher, and only a scanned signature was
affixed in Section D of the voucher
i. No official receipts and requests for quotation 2 800,715.05
j. No Monthly Certificate of Payment as well as 5 42,065,183.14
photocopies of vouchers of previous payments and
Statement of Time Elapsed
Total 31 ₱ 68,916,524.16
57
8.4. Based on the foregoing observation, several disbursement vouchers were not
completely supported with the required documents but were still submitted to
the Office of the Auditor. Moreover, some of the supporting documents were
only submitted upon verbal communication.
8.5. In an interview with the University Cashier, obtaining signatures from the
signatories was difficult as they were either on a Work-From-Home schedule,
under quarantine, or on leave; thus, some disbursement vouchers were
submitted without the signature of the payees.
8.6. Furthermore, acquisition of some official receipts were delayed, particularly

from suppliers outside the locality, because the suppliers had to verify the
payments made by the University before they can mail the official receipts.
8.7. Consequently, processing of disbursement vouchers without complete

documentation manifested weak internal controls over the disbursement
process and casted doubts on the validity and propriety of the claims.
8.8. We recommended that Management instruct the concerned personnel to

ensure that the disbursement vouchers are supported with complete and
appropriate documents to substantiate the validity and correctness of the
claims and to avoid the suspension of transactions.
Management Comments
8.9. Management commented that the Accounting Office has undertaken the
following measures:
• Exert effort in locating pertinent records/schedules and supporting

documents;
• Review the payment of expenditures whether or not these are valid and in
accordance with the laws, rules, and regulations; and
• Enforce strict compliance in attaching supporting documents before

processing of disbursements.
58
Low Budget Utilization for 10 Gender And Development (GAD) Activities
9. The limitations imposed by the COVID-19 pandemic were not taken into
consideration in the formulation of 10 GAD activities and its combined budget of
₱2.410 million as only ₱197,809.00 thereof was utilized by the University since the
activities were either conducted virtually or compromised by the challenges
brought upon by the pandemic, inconsistent with the provisions of the PCW-
NEDA-DBM Joint Circular No. 2021-01; thus, the budget utilization for each of
the said activities was significantly low and the identified gender issues may not
have been substantially addressed.
9.1. Item 6.3 of Joint Circular No. 2012-01 of the Philippine Commission on
Women (PCW), National Economic and Development Authority (NEDA) and
the Department of Budget and Management (DBM) states, “The utilization and
outcome of the GAD budget shall be annually monitored and evaluated in terms
of its success in influencing the gender-responsive implementation of agency
programs funded by the remaining ninety-five percent (95%) budget.”
9.2. Moreover, on Page 20 of the Annex A of the said joint circular, a paragraph
provides: “The target is an important consideration in budgeting that specifies
what the agency’s GAD plan and budget intends to achieve within one year in
relation to the GAD result or objective. The target should be realistic and
attainable within the implementation period. Monitoring and evaluating the
GAD plan and budget will largely be based on attainment of targets and
performance indicators.”
9.3. Review of the GAD Accomplishment Report of the University for FY 2021
revealed that the budget utilization for 10 GAD activities was significantly low
as shown below:
Actual Utilization
GAD Activity Budget
Expenditures Rate
CLIENT-FOCUSED ACTIVITIES
1. Revisiting gender awareness and GAD Laws
and Visions for Gender Responsive Public ₱ 112,000.00 ₱ 15,000.00 13.39%
Service Seminar for Graduating Students.
2. Basic Gender Sensitivity and GAD Laws and
142,840.00 15,000.00 10.50%
mandates Training for Freshmen Students.
3. Conduct hands-on training on the adoption of
CSU-generated technologies with orientation
200,000.00 10,611.00 5.31%
on gender sensitivity and GAD Laws among
partner communities of the University.
4. Recognition on the significant role women
have played in the nation building and
210,000.00 15,000.00 7.14%
representation of CSU to the RGADC
spearheaded activities for March 2021.
59
Actual Utilization
GAD Activity Budget
Expenditures Rate
5. Conduct of University-wide Panel Discussion
on the effects of Violence to the personality of
a girl-child and represent the University to the 125,500.00 2,621.00 2.09%
regional activities spearheaded by the RGADC
in the campaign to end VAW.
Subtotal ₱ 790,340.00 ₱ 58,232.00
ORGANIZATION-FOCUSED ACTIVITIES
1. Deepening sessions on gender awareness and
GAD Tools (HGDG, GMEF) application for ₱ 146,600.00 ₱ 11,000.00 7.50%
GFPS.
2. Revisiting Gender Sensitivity awareness
seminar workshop among Administrative 151,600.00 80,680.00 53.22%
Personnel per campus.
3. Revisiting Gender Sensitivity awareness
221,560.00 11,000.00 4.96%
seminar workshop among Faculty per campus.
4. Conduct of in-house training-workshop and
drill from respective college/campuses on
100,100.00 9,000.00 8.99%
gender perspective during disaster risk
deduction management.
5. Representation to GAD-related conferences or
webinars and activities both regional/national 1,000,000.00 27,897.00 2.79%
and international in nature.
Subtotal ₱ 1,619,860.00 ₱ 139,577.00
Grand Total ₱ 2,410,200.00 ₱ 197,809.00
9.4. Additionally, based on the remarks column of the GAD Accomplishment

Report, although two activities were impeded by the disaster caused by the
super typhoon Odette, the 10 GAD activities were either conducted virtually or
compromised by the challenges brought upon by the pandemic.
9.5. The foregoing circumstances could mean that the limitations of the pandemic
was not taken into consideration when the activities were formulated as the
budget would have been set lower if the activities were determined to be
conducted virtually in the first place as there would be less expenses related to
the accommodation of participants and preparation of the venue.
9.6. As a result, the budget utilization for each of the said activities was significantly
low and the identified gender issues may not have been substantially addressed.
9.7. We recommended that Management instruct the GAD Focal Committee to

enhance the GAD Plan and Budget by setting reasonable and realistic
targets and activities that are attainable within the implementation period
while taking into consideration outside factors that could greatly affect the
implementation of the activities.
60
Management Comments
9.8. Management commented that the low GAD budget utilization in the 10 GAD
activities mentioned in the observation did not mean that the planned activities
were not attained or implemented. They also added that they were conducted
virtually which resulted in the lower costs incurred as compared to being
conducted in a face-to-face manner.
9.9. Moreover, Management committed to adhere with the audit recommendation

and the GAD office guaranteed that various GAD activities will be
implemented in a face-to-face manner while considering health protocols
imposed by the Inter-Agency Task Force.
9.10. The Audit Team would like to emphasize that the audit observation did not
assert that the planned GAD activities were not attained or implemented.
Rather, the main issue was the low budget utilization for the said activities.
9.11. Moreover, Management could have taken into account the limitations imposed
by the pandemic in the formulation of the GAD Plan and Budget for CY 2021
which in turn would allow the anticipation of the costs in conducting the
planned activities and determining whether to set a high or low budget.
9.12. In view of the statement provided in previously mentioned PCW-NEDA-DBM

Joint Circular which states, “The target should be realistic and attainable within
the implementation period,” the budget should be set in an amount that will
feasibly allow the full utilization thereof and substantially address the identified
gender issues.
Baseless Attribution of Salaries as GAD-related Expenses
10. Five percent of the annual basic salaries of the members of the GAD Focal Point
System in CY 2021 aggregating ₱12.153 million were attributed as GAD-related
expenses instead of attributing only the proportionate amount of salaries related
to the actual number of hours spent by the said members on GAD-related
activities, contrary to the provisions of the PCW-NEDA-DBM Joint Circular No.
2012-01 and COA Circular No. 2014-001, thus affecting the correctness of the data
presented in the GAD Accomplishment Report of the University for FY 2021.
10.1. Pages 21 to 22 of Annex A of the PCW-NEDA-DBM Joint Circular No. 2012-

01 provides the following:
In determining what can be or cannot be charged to the GAD

budget, the primary consideration is the gender issue being
61
addressed by the expense or activity. If the gender issue is clear,
the expense may be charged to the GAD budget.
Examples of expenses that CAN be charged to the GAD budget:
...
4. Salaries of agency personnel assigned to plan,

implement and monitor GAD PAPs on a full-time
basis, following government rules in hiring and
creating positions;
10.2. Moreover, Item D under Section B(2) of Part IV of the COA Circular No. 2014-
001 states, “Personal Services such as salaries of agency personnel assigned to
plant, implement and monitor GAD PAPs on full time or part basis or as an
additional duty, following government rules on hiring and creating positions,
provided further that in case of those rendering services on part time basis or
as an additional duty, only the salary or wage proportionate to the time devoted
to GAD shall be considered in the computation of the cost of the particular
GAD activity.”
10.3. Audit of the GAD Accomplishment Report of the University for FY 2021
revealed that salaries of 73 members of the GAD Focal Point System totaling
₱12,152,290.00 were attributed as GAD-related expenses.
10.4. To evaluate further, the Audit Team requested a detailed breakdown and
computation of the said amount with the related documents necessary to support
such amount from the GAD Focal Person of the University.
10.5. Subsequently, the Audit Team received a response stating that there were 71
members of the GAD Focal Point System in CY 2021 and the annual salaries
of these members in CY 2021 aggregating ₱243,045,812.00 was multiplied by
5% to arrive at ₱12,152,290.00 which is the amount reflected in their GAD
Accomplishment Report.
10.6. In view of the provisions of the PCW-NEDA-DBM Joint Circular No. 2012-
01, the computation presented by the GAD Focal Person was without legal
basis. Furthermore, the resulting amount was not accurately correlated with the
time devoted by the members of the GAD Focal Point System to GAD-related
activities since the said members were not solely hired to plan, implement, and
monitor the GAD programs, activities, and projects of the University or
performing GAD-related functions on a daily basis in CY 2021 as their main
commitment is performing functions related to the main operations of the
University.
62
10.7. Pursuant to Item D under Section B(2) of Part IV of the COA Circular No.
2014-001, the amount of salaries attributed to the GAD budget should have
been proportionate to the actual number of hours spent by the members of the
GAD Focal Point System on GAD as the resulting amount would represent the
salaries that are truly related to the GAD-related activities in CY 2021.
10.8. It was also noted that there were discrepancies between the data presented in
the GAD Accomplishment Report and the information provided by the GAD
Focal Person with regard the number of male, female, and total members of the
GAD Focal Point System as shown below:
Number of Members Based on the:

Gender Discrepancy
Accomplishment Report GAD Focal Person
Male 30 34 4
Female 43 37 6
Total 73 71 2
10.9. Consequently, the foregoing conditions affected the correctness of the data
presented in the GAD Accomplishment Report of the University for FY 2021.
10.10. We recommended that Management direct the GAD Focal Committee to

revise the GAD Accomplishment Report by ensuring that the salaries used
as bases for the attribution to the GAD budget are proportionate to the
actual number of hours spent by the concerned personnel on GAD-related
activities.
10.11. Likewise, provide an explanation on the identified discrepancies in the

number of male, female and total members of the GAD Focal Point System.
Management Comments
10.12. Management committed to comply with the recommendation once the GAD
Accomplishment Report for CY 2021 is returned by the PCW to the University.
10.13. Moreover, they explained that the discrepancies in the data presented for the
number of male and female GAD Focal Point System members were attributed
to double entries of names of personnel who were a leader in a particular
committee and a member in another committee. Further, they committed to
correct the identified discrepancies during the revision of the GAD
Accomplishment Report.
63
B. Value for Money Audit
Lenient Collection of Long Overdue Student Assistance Fund for Education (SAFE) Loans
11. Efforts in the collection of loans granted through the SAFE Loan program were
deemed lacking and ineffective as ₱1.804 million or 96 percent of the total amount
loaned out to students have remained uncollected for five years to over 10 years
from the year that the said loans were supposed to be repaid, contrary to the
guidelines of CHED Memorandum Order No. 25, series of 2008; thus, government
funds were unnecessarily wasted for being idle in the hands of the grantees for a
long period and the objectives of the said program were defeated as the loans that
should have been refunded could have been loaned out again to other financially
needy students.
11.1. Section B under Part IX of the CHED Memorandum Order No. 25, series of
2008, which sets the guidelines for the implementation of the SAFE program,
B. Participating Higher Education Institutions (HEIs) shall

perform the following:
...
x. Assist CHEDRO to monitor or track the whereabouts

of the scholars after graduation in order that the latter
properly comply with their obligation to refund the
loan at the intended period of repayment; and
xi. In the course of implementation, recommend whenever

necessary, measures to improve the efficient and
effective handling of the program.
11.2. Based on the schedule of loans related the SAFE program submitted by the
Accounting Office, the University had loaned out a total amount of
₱1,879,000.00 to its students in school year 2008–2009.
11.3. Review of the said schedule revealed that only ₱74,980.07 or four percent of
the total amount loaned out to students were collected with the refunds or
returns made even beyond the prescribed period of two to five years from the
year of graduation. The list of loan grantees and their outstanding balances are
shown in Annex H and summarized below:
Loans Granted Outstanding Balances

Refunds/
Grantees No. of No. of
Amount Returns Amount
Grantees Grantees
Graduates in CY 2009 118 ₱ 943,000.00 ₱ 34,000.00 114 ₱ 909,000.00
Graduates in CY 2010 58 464,000.00 24,973.50 57 439,026.50
64
Loans Granted Outstanding Balances
Refunds/
Grantees No. of No. of
Amount Returns Amount
Grantees Grantees
Graduates in CY 2011 21 168,000.00 6.57 21 167,993.43
Graduates in CY 2012 10 80,000.00 8,000.00 9 72,000.00
Graduates in CY 2013 1 8,000.00 - 1 8,000.00
Graduates in CY 2014 2 16,000.00 - 2 16,000.00
Dropouts 25 200,000.00 8,000.00 24 192,000.00
Total 235 ₱ 1,879,000.00 ₱ 74,980.07 228 ₱ 1,804,019.93
Percentage 100% 4% 96%
11.4. Further review revealed that the uncollected loan balances as of

December 31, 2021 had remained outstanding for a period ranging from five
years to over 10 years since the year the loans were supposed to be refunded as
shown below:
Refunds/ Agreed Year Age Since the

Grantees
Returns of Repayment Agreed Year
Graduates in CY 2009 ₱ 909,000.00 2011 10
Graduates in CY 2010 439,026.50 2012 9
Graduates in CY 2011 167,993.43 2013 8
Graduates in CY 2012 72,000.00 2014 7
Graduates in CY 2013 8,000.00 2015 6
Graduates in CY 2014 16,000.00 2016 5
Dropouts 192,000.00 No data provided
11.5. The foregoing observation was already communicated and embodied in the
Annual Audit Report on CSU for the year ended December 31, 2018 with the
Management committing to implement the recommendation by contacting the
concerned students through online platforms such as Facebook.
11.6. However, because of the little progress in the collection of the loans since the
observation was last communicated, the matter is reiterated to remind the
Management of their duties and responsibilities with regard the SAFE program.
11.7. Moreover, it is to be emphasized that because the loans were not immediately
refunded, the following objectives of CHED Memorandum Order No. 25, series
of 2008, were not effectively and efficiently met:
• Provide assistance through scholarship and loan programs

to financially needy students;
• Raise the number of grantees in CHED Priority Courses;

and
65
• Raise and improve graduation rate at the tertiary level, thus,
contributing to the stock of high-level manpower of the
country.
11.8. As a result of the foregoing matter, government funds were unnecessarily

wasted for being idle in the hands of the grantees for a long period and the
objectives of the SAFE program were defeated as the loans that should have
been refunded could have been loaned out again to other financially needy
students.
11.9. We recommended that Management instruct the Office of Admission and

Scholarship of the Main Campus to strictly exhaust all administrative
efforts in the collection of the outstanding loan balances from the
concerned students, including, but not limited to, sending billing
statements and demand letters.
Management Comment
11.10. During the exit conference, the Office of Admission and Scholarship committed
to exhaust all efforts to contact the concerned grantees and have them refund
the loans.
C. Other Audit Areas
Compliance with Tax Laws
Incorrect Amount of Business Taxes Withheld from Non-VAT Registered Businesses
12. Due to the late implementation of the updated tax rates prescribed in the
CREATE law and the erroneous computation of business taxes withheld against
non-VAT registered businesses, withholding taxes from the payments made for 85
transactions with various non-VAT registered businesses were over-withheld,
contrary to Item 1(b) under Section II of Revenue Memorandum Order No. 8-
2003, thus defeated the purpose of the CREATE law and resulted in an over-
withheld taxes aggregating ₱123,052.07.
12.1. Section II of the Revenue Memorandum Order No. 8-2003 dated March 3, 2003
1. The following government officials are personally charged

with the duty to correctly withhold taxes on compensation,
expanded and final withholding tax as well as government
money payments to persons registered as Non-VAT
(percentage, franchise, etc.) and VAT taxpayers and the
timely remittance of taxes withheld:
66
...
b. National Government Agencies - Heads of Offices

(officials holding the highest position) and Chief
Accountants or other persons holding similar positions
in departments, bureaus, agencies and instrumentalities
officially designated as such by the head of office.
12.2. Moreover, Section 13 of Republic Act No. 11534, also known as the “Corporate
Recovery and Tax Incentives for Enterprise Act” or “CREATE” law, states that
Section 116 of the National Internal Revenue Code of 1997, as amended, is
hereby further amended to read as follows:
SEC. 116. Tax on Persons Exempt from Value-Added Tax (VAT).

– Any person whose sales or receipts are exempt under Section
109(CC) of this Code from the payment of value-added tax and
who is not a VAT-registered person shall pay a tax equivalent to
three percent (3%) of his gross quarterly sales or receipts:
Provided, That cooperatives, shall be exempt from the three
percent (3%) gross receipts tax herein imposed: Provided,
further, That effective July 1, 2020 until June 30, 2023, the rate
shall be one percent (1%).
12.3. Audit of the taxes withheld from the payments made by the University to
various non-VAT registered businesses for 85 transactions in CY 2021 revealed
the following:
• The University’s late implementation of the updated percentage tax rate

prescribed in the CREATE law, which took effect on April 11, 2021 or 15
days after its publication on March 27, 2021, resulted in the over-
withholding of taxes aggregating ₱81,286.53 from 58 transactions that
occurred after the effectivity of the CREATE law as shown exhaustively
in Annex I and summarized in the following table:
Number of Over-withheld
Campus
Transactions Taxes
Main 33 ₱ 64,933.85
Cabadbaran 25 16,352.68
Total 58 ₱ 81,286.53
• The business taxes withheld from the payments made for 27 transactions
with non-VAT registered businesses were incorrect as re-computation
disclosed that the taxes withheld were computed by dividing the amount
due by 1.12 to remove a non-existing VAT component and then
multiplying the quotient by the 5% withholding VAT rate which implied
67
that the payees were treated as VAT registered when in fact the payees
were non-VAT registered. The amount due should have been directly
multiplied by the 1% Other Percentage Tax rate, which was 3% prior to
the effectivity of the CREATE law, to obtain the amount of business tax to
be withheld. As such, it resulted in the over-withholding of taxes
aggregating ₱41,765.54 as shown in detail in Annex J and summarized in
the following table:
Number of Over-withheld
Campus
Transactions Taxes
Main 24 ₱ 39,121.25
Cabadbaran 3 2,644.29
Total 27 ₱ 41,765.54
12.4. Inquiry with the Accountants disclosed that they were not immediately aware
of the updated tax rates prescribed in the CREATE law and that they might have
overlooked the taxes withheld from the payments made for some transactions.
12.5. It is to be noted that under Section 2 of the CREATE law, it states that in order
to achieve its objectives, the State shall:
(a) Improve the equity and efficiency of the corporate tax system
by lowering the rate, widening the tax base, and reducing
tax distortions and leakages;
(b) Develop, subject to the provisions of this Act, a more

responsive and globally-competitive tax incentives regime
that is performance-based, targeted, time-bound, and
transparent;
(c) Provide support to businesses in their recovery from

unforeseen events such as an outbreak of communicable
diseases or a global pandemic, and strengthen the nation’s
capability for similar circumstances in the future; and
(d) Create a more equitable tax incentive system that will allow
for inclusive growth ad generation of jobs and opportunities
in all the regions of the country, and ensure access and ease
in the grant of these incentives especially for applicants in
least developed areas.
12.6. As a result, the over-withholding of business taxes defeated the purpose of the
CREATE law and resulted in an over-withheld taxes aggregating ₱123,052.07.
68
12.7. We recommended that Management direct the Accountants to always
withhold the correct amount of taxes from the payments the University
makes in compliance with existing Philippine tax laws, rules, and
regulations.
Management’s Comment
12.8. The Accounting Office commented that they had already remitted the over-
withheld taxes to the Bureau of Internal Revenue but committed to comply with
the audit recommendation prospectively.
Remittance of Taxes Withheld
13. Taxes withheld and remitted during the year are summarized below:
Balance, January 1, 2021 ₱ 3,008,779.29

Add (Deduct):
Taxes Withheld 71,576,347.68
Taxes Remitted (73,426,533.11)
Balance, December 31, 2021 ₱ 1,158,593.86
Of the above balance, ₱1,052,745.62 was remitted to the BIR in January 2022, while
the balance of ₱105,848.24 was still to be reconciled by the Accountant.
Mandatory Remittances to GSIS, HDMF, and PhilHealth
14. During the year, the amount withheld from the salaries of the officers and employees
for their premium contributions and loans repayment as well as the amount remitted to
the respective agencies were as follows:
Particulars Due to GSIS Due to Pag-IBIG Due to PhilHealth

Balance, January 1, 2020 ₱ 35,151.76 ₱ 561,535.13 ₱ 8,317.13
Withheld 38,650,504.53 10,916,976.61 5,166,705.04
Remitted 38,628,661.24 11,481,007.29 5,174,382.75
Balance, December 31,2020 ₱ 56,995.05 ₱ (2,495.55) ₱ 639.42
The year-end balances of the Due to GSIS, Due to Pag-IBIG and Due to PhilHealth
accounts were composed of the following:
Year-end Balances
Accounts Remitted in the For Total
Ensuing Year Reconciliation
Due to GSIS ₱ 34,347.28 ₱ 22,647.77 ₱ 56,995.05
Due to Pag-IBIG 1,003.00 (3,498.55) (2,495.55)
Due to PhilHealth 751.19 (111.77) 639.42
69
Official Development Assistance (ODA) Loans
15. The University was not a recipient of ODA loan in CY 2021 as shown in the
certification of the Accountant attached herein as Annex K.
Disbursement Acceleration Program (DAP) / Priority Development Assistance Fund

(PDAF)
16. The University did not receive any DAP/PDAF funding in CY 2021 as shown in the
certification of the Accountant attached herein as Annex K.
Senior Citizen and Person with Disability (PWD) Plans/Programs
17. Pursuant to Section 33 of the General Provision of the General Appropriations Act of
FY 2021 (R.A. No. 11518), all agencies of the government shall formulate plans,
programs, and projects intended to address the concerns of senior citizens and persons
with disability, insofar as it relates to their mandated functions, and integrate the same
in their regular activities. Moreover, all government infrastructures and facilities shall
provide architectural or structural features, designs or facilities that will reasonably
enhance the mobility, safety and welfare of persons with disability.
18. In compliance with the aforementioned provision, elevators and ramps with railings to
aid senior citizens and PWDs were incorporated in the five infrastructure projects in
CY 2021 of the CSU, Main Campus with an aggregate cost of ₱12,500,000.00 and
ramps and comfort rooms for senior citizens and PWDs were incorporated in the two
infrastructure projects in CY 2021 of the CSU, Cabadbaran Campus with a total cost
of ₱1,167,173.11 as shown in the documents submitted by the Director of the General
Services of the CSU, Main Campus and the Head of the Planning and Development
Office of the CSU, Cabadbaran Campus, attached herein as Annexes L.1 and L.2.
19. Furthermore, as of December 31, 2021, the University had employed 25 personnel
classified as either senior citizens or PWDs as shown below:
Number of
Classification Employment Status
Personnel
Permanent 8
Senior Citizen Casual 1
Contract of Service 12
Permanent 2
PWD
Contract of Service 1
PWD and Senior Citizen Permanent 1
Total 25
70
Status of Notice of Suspensions, Disallowances, and Charges
20. The table below shows the Notices of Suspension (NS), Notices of Disallowance (ND),
Notices of Charge (NC), and Notices of Settlement of Suspension/Disallowance/
Charge (NSSDC) issued to CSU in CY 2021:
Beginning Balance Issued in CY 2021 Ending Balance

Audit Decisions (As of 12/31/20) (As of 12/31/21)
NS/ND/NC NSSDC
Notice of Suspension ₱ 3,541,714.89 ₱ 345,036.52 ₱ 345,036.52 ₱ 3,541,714.89
Notice of Disallowance 9,948,255.92 10,159.25 1,146,779.70 8,811,635.47
Notice of Charge - - - -
Moreover, the balance of the NDs issued prior to the effectivity of “The 2009 Rules
and Regulations on the Settlement of Accounts” as of December 31, 2021 is
₱936,504.62.
71
PART III
STATUS OF IMPLEMENTATION OF PRIOR YEARS’

PART III - STATUS OF IMPLEMENTATION OF PRIOR YEARS’
Shown below is the status of implementation of the 43 audit recommendations
embodied in CY 2020 and prior years’ Annual Audit Reports, of which 21 were fully
implemented, 21 were partially implemented, and one was not implemented.
Audit Observations and Management Auditor’s

Ref.
Recommendations Action Validation
1. The RPCI as of December 31, 2020 AAR Management Reconciliation of the
which reported a balance of 2020, instructed the records between the
₱552,394.37 was submitted to the page Accounting Office Accounting Office
Office of the Auditor despite the 37 and Supply Office to and Supply Office is
non-reconciliation of records reconcile their ongoing.
between the Accounting and Supply records with regard
Offices, inconsistent with Section C, the Inventory
Appendix 66 of the GAM for NGAs, accounts.
Volume II, thus, existence and
accuracy of the inventory accounts
totaling ₱5,066,905.51 in the
financial statements were deemed
doubtful.
We recommended that Management Partially

instruct the Accounting and Supply Implemented
Offices to always reconcile the RPCI
with the records maintained by both
offices before its submission to the
Office of the Auditor, pursuant to
Section C, Appendix 66 of the GAM
for NGAs, Volume II, in order to
present fairly the inventory accounts in
2. Requests for relief from AAR Management has Management has not
accountability were not filed by the 2020, already acted on the yet given an update on
concerned accountable officers page issue by withholding the missing
despite the knowledge of 10 missing 39 the salaries of those equipment but
equipment with a total cost of who could not submit committed to inform
₱344,868.00 and 109 equipment the report. the Audit Team as
aggregating ₱4,271,470.80 of which soon as the necessary
existence were unverified, contrary documents are
to Sections 73(1) and 105(1) of P.D. obtained.
No. 1445, depriving the government
of the proper custody and protection
of its resources against loss, misuse
or wastage. Likewise, the related
losses and its corresponding
receivables were not taken up in the
72
Ref.
books of accounts, inconsistent with
Section 41, Chapter 10 of the GAM
for NGAs, Volume I, thus the PPE
and Due from Officers and
Employees accounts were deemed
doubtful and unreliable, thereby
affecting the fair presentation of the
said accounts in the financial
statements.
We recommended that Management:

a. Direct the accountable officers Partially
concerned to immediately present Implemented
the PPEs that were not verified
during the physical count. If the
said PPEs could not be presented,
have them, as well as those
accountable officers who are
accountable for the missing
equipment with a total cost of
₱344,868.00, prepare an RLSDDP
listing the equipment and submit
the same to the Accounting Office
to properly recognize the loss and
set up the receivables in the books;
and
b. Instruct the accountable officers Partially

concerned to immediately file a Implemented
request for relief from
accountability if the loss is caused
by fire, theft, or other casualty or
force majeure. Otherwise, require
them to pay for the missing
equipment at its depreciated
replacement cost or replace the
item with new ones of which
specifications are not inferior to
the units being replaced.
73
Ref.
3. The accuracy, validity, and AAR Management Subsidiary Ledgers
existence of the Accounts Payable 2020, instructed the for the Accounts
totaling ₱9,948,723.89 were deemed page Accountant to Payable account as of
doubtful due to: (a) long outstanding 42 investigate the December 31, 2021
balances of accounts aggregating validity and was requested and
₱610,653.00, and (b) undocumented existence of the will still be evaluated
accounts totaling ₱263,186.57, subject balances upon submission
contrary to Section 2 of E.O. No. 87 under the Accounts
dated August 13, 2019, and Sections Payable account.
15 and 37, Chapter 2 of GAM for
NGAs, Volume I, thus casting
doubts on the reliability of the
Accounts Payable account and
ultimately affecting the fair
presentation of the said account in

instruct the Accountant to investigate Implemented
the validity and existence of the 26
accounts listed in Annex C as well as
those accounts that had been
outstanding for more than two years
and prepare the necessary adjusting
entries to correct any misstatements.
4. The balances of the Due to NGAs AAR Management The Accountant has
account totaling ₱110,637,580.49 2020, directed the still not completely
and Other Payables account page Accounting Office to reconciled the
aggregating ₱6,740,464.27 which, 43 reconcile the balances under the
when combined, constituted 66.25 balances under the Due to NGAs and
percent of the total liabilities of the subject payables Other Payables
University were not substantiated account. accounts.
with complete subsidiary ledgers
and other supporting documents,
inconsistent with Section 111 of P.D.
No. 1445, rendering the said account
doubtful and unreliable.

direct the Accountant to hasten the Implemented
reconciliation process and
immediately submit the updated
subsidiary ledgers and aging schedules
of the Due to NGAs and Other
Payables accounts to the Office of the
Auditor.
74
Ref.
5. The Due to NGAs account included AAR Reconciliation of the Fund transfers from
28 projects with balances totaling 2020, Due to NGAs is LGUS were
₱4,885,277.10 which have remained page ongoing. transferred to the Due
dormant for three to six years, four 45 to LGUs account
projects with negative balances through JEV No.
aggregating ₱414,916.42, and 11 2021-05-001 dated
projects with a combined balance of 05/28/21
₱2,624,409.80 that were funded by
LGUs, contrary to Section 6.7 of
COA Circular No. 94-013 and
Section 15, Chapter 2 of the GAM
for NGAs, Volume I, thereby,
casting doubts on the reliability of
the Due to NGAs and Due to LGUs
accounts and ultimately affecting
the fair presentation of the said
accounts in the financial statements.

a. Instruct the Accountant to Partially
examine and validate the Implemented
existence of the non-moving and
abnormal balances of the above-
mentioned projects in
coordination with the respective
Project Leaders. Moreover,
immediately return or remit any
unused balances to the Source
Agency or the Bureau of Treasury,
whichever is appropriate; and
b. Direct the Accountant to Fully Implemented

reclassify the accounts
aggregating ₱2,624,409.80, which
pertained to fund transfers from
LGUs, from the Due to NGAs
account to the Due to LGUs
account.
6. Annual insurance premiums for AAR Management Adjustments were

buildings, vehicles, and student 2020, instructed the made through RAF
personal accident were treated as page Accountant to make JEV Nos. 2020-12-
outright expenses upon payment 48 the necessary 001 to 2020-12-007
and were not immediately adjusted adjustments. and IGF JEV Nos.
for the unexpired portions thereof at 2020-12-001 and
year-end amounting to ₱605,888.69 2020-12-002 all dated
while the stale check for the 12/29/20.
payment of insurance premiums
totaling ₱2,198,954.15 was
75
Ref.
inadvertently recorded as an
expense again upon replacement,
contrary to Sections 50 and 53,
Chapter 19 of the GAM for NGAs,
Volume I, resulting in the
overstatement of the Insurance
Expenses account by ₱2,804,842.84
and understatement of Prepaid
Insurance account by ₱605,888.69.

a. Direct the Accountant to prepare Fully
the appropriate journal entries to Implemented
recognize the unexpired portion of
the mentioned insurances and to
correct the double charging of the
Insurance Expenses account; and
b. Ensure that all prepayments are Fully

recorded using the Asset Method Implemented
as suggested in the GAM for
NGAs.
7. Grant of the COVID-19 Hazard Pay AAR The requested The submitted
aggregating ₱151,562.00 to the 63 2020, documents were documents were
personnel of the CSU, Main and page submitted to the found in order.
Cabadbaran Campuses were not 50 Office of the Auditor
supported with the required
authority to physically report for
work during the implementation of
ECQ while the number of hours
used in the computation of the
COVID-19 Hazard Pay for some
personnel did not completely
coincide with the data in the related
DTRs, contrary to Section 4 of DBM
Budget Circular No. 2020-1, thus,
the validity and propriety of the
payment of the COVID-19 Hazard
Pay totaling ₱385,611.50 could not
be completely ascertained and the
amount paid to the 63 personnel
constituted irregular expenditures
76
Ref.
We recommended that Management: Fully
a. Require the identified personnel in Implemented
Annex F to submit to the Office of
the Auditor the authority granted
to them to physically report for
work during the implementation
of the ECQ from their respective
heads, otherwise, demand the full
restitution of the corresponding
amounts claimed; and
b. Instruct the heads of each office to Fully

strictly and thoroughly review the Implemented
DTRs and other reports prepared
by their subordinates in order to
avoid the foregoing
circumstances.
8. The hiring of an engineer under a AAR Management ensured The Audit Team will
contract of service with a contract 2020, that the hiring of all continue to monitor
amount of ₱791,111.00 for page engineers and other the compliance of
consulting services related to the 52 professionals will Management with the
construction of two infrastructure have reasonable recommendations.
projects of CSU, Cabadbaran terms and will follow
Campus was not made through the applicable standards.
competitive bidding process
prescribed in R.A. No. 9184 and its
revised IRR, hence depriving the
said Campus of the benefits that a
competitive bidding could grant
such as the protection provided by
the bid and performance securities,
and the assurance of selecting
quality services at the most
advantageous price.
We recommended that Management Fully

strictly comply with the provisions Implemented
stipulated in the 2016 Revised IRR of
R.A. No. 9184 in the procurement of
consulting services to ensure that the
University is protected from the non-
performance by the bidder of an
obligation or undertaking and is
assured that the best quality of services
are obtained at the most advantageous
price.
77
Ref.
9. The University did not fully AAR Management has MDS Checks were
implement the Modified Direct 2020, required the payees still issued to payees
Payment Scheme mandated by page to open a bank who were not among
DBM as 242 Modified Disbursement 55 account that would those listed in Section
System checks aggregating allow for the 3.4 of DBM Circular
₱41,344,466.43 were still issued to payment through Letter No. 2018-14.
payees who were not among those Advice to Debit
listed in Section 3.4 of DBM Account.
Circular Letter No. 2018-14, thus,
the University was deprived of the
benefits of a more transparent,
accountable, and efficient payment
system.

fully implement the Modified Direct Implemented
Payment Scheme by using the existing
LDDAP-ADA and SLIIE to settle all
accounts payable and only issue MDS
checks to those creditors/payees
identified in Section 3.4 of DBM
Circular No. 2018-14.
10. Disbursement Vouchers, together AAR Management has The CSU,

with its supporting documents, of 2020, added an additional Cabadbaran Campus
the CSU, Main and Cabadbaran page staff in the Cashier's has not yet submitted
Campuses aggregating 58 Office to assist the their November and
₱172,570,715.87 and ₱6,189,108.32, preparation and December 2020 DVs
respectively, were not submitted to submission of the as of the end of CY
the Office of the Auditor within the required documents. 2021.
prescribed period, contrary to
Section 7.2.1(a), Chapter I of the
2009 Rules and Regulations on the
Settlement of Accounts (RRSA),
thereby precluding the Audit Team
from the timely audit of the
documents and communication of
its results, and casting doubts on the
validity and propriety the
transactions.

a. Require the Cashiers to submit the Fully
DVs, together with its supporting Implemented
documents, to the Accountants
within five days after the end of
each month and instruct the
Accountants to immediately
record the submitted reports and
78
Ref.
documents in the books and
accounts and submit the same to
the Office of the Auditor within
the first 10 days of the ensuing
month; and
b. Direct the Accountants to Partially

immediately submit the identified Implemented
762 DVs, together with its
supporting documents, to the
Office of the Auditor.
11. The return services required under AAR Management has sent The penalties were
the scholarship contracts of two 2020, a demand letter to the still not completely
scholars were not fully enforced by page concerned person collected.
the University while the collection of 62 and commited to
penalties totaling ₱784,997.97 for collect what is due.
the breach of the scholarship
contract by another scholar was not The receivable was
immediately done by the University recognized under
and receivable account was not set JEV No. 2020-12-
up in the books of accounts to 001 dated
recognize the said penalties, 12/29/2020.
inconsistent with Sections 6 and 8 of
the said contract, thus prevented the
University from capitalizing on the
return services, precluded the
utilization of the amount of
₱784,997.97 for other prioritized
expenditures of the University, and
also affected the fair presentation of
the receivables account in the

a. Send a demand letter to the Partially
employee concerned for the Implemented
restitution of the amount of
₱784,997.97 and enforce the
collection thereof in accordance
with the FTDC Resolution No. 31,
series 2019. Likewise, require the
identified scholars to render the
mandatory return service as
stipulated in the scholarship
contracts; and
79
Ref.
b. Direct the FTDC to submit the said Fully
FTDC Resolution to the Implemented
Accounting Office in order for the
Accountant to have a basis in
setting up what is due from the
employee concerned.
12. The balance of the Construction in AAR The General Services The related records
Progress (CIP) - Buildings and 2019, Office committed and supporting
Other Structures account page that once the project documents will still be
amounting to ₱297,231,599.21 38 is completed, a copy verified if the
included four completed of Certificate of reclassifications were
infrastructure projects totaling Acceptance will be made.
₱59,664,742.35 which were not provided to the
reclassified to its appropriate PPE Accounting Office
accounts. Moreover, PPE ledger for proper recording
cards for the CIP - Buildings and of completed
Other Structures account were projects. Moreover,
unreconciled with the records of the the Accountant is still
General Services Office, deviating in the process of
from pertinent sections of the GAM, reconciling the
Volume I, thus casting doubt on the accounts.
correctness of the balance of the said
CIP account, understating the
related PPE and Depreciation
Expense sub-accounts, and
ultimately affecting the fair
presentation of the said accounts in
the financial statement.

a. Direct the General Services Office Partially
to hasten the retrieval of the Implemented
related certificate of acceptance
and immediately furnish a copy
thereof to the Accounting Office
to facilitate the reclassification of
the completed infrastructure
projects to its appropriate PPE
accounts;
b. Instruct the Accountant to Partially

recognize the necessary amount of Implemented
depreciation expenses after
reclassifying the completed
infrastructure projects to its
appropriate PPE accounts; and
80
Ref.
c. Submit the updated PPELCs for Partially
the CIP - Buildings and Other Implemented
Structures account and its
supporting documents to the
Auditor’s Office after records of
the Accounting and General
Services Offices have been
reconciled.
13. Twelve personnel of the CSU, Main AAR Management The Audit Team's
and Cabadbaran Campuses were 2019, submitted a letter audit action will be
granted the authority to travel page supported with carried out based on
abroad to participate in the Business 40 various documents to the outcome of the
of Intellectual Property Asia Forum substantiate their petitions for review of
2017 in Hong Kong despite the travel abroad. the appeals of the
suspension of foreign travels in Moreover, they University on the
Section 1 of A.O. No. 103. Further, committed to follow disallowance of
the purpose of the trip was not all the laws, rules, various foreign travels
among those enumerated under and regulations which are pending for
Section 7 of E.O. No. 248-A and was pertaining to foreign review in the COA
not supported with documents to travels. Commission Proper
validate its urgency and extreme as of December 31,
necessity, and whether substantial 2021.
benefits where brought to the
concerned university/country, thus,
foreign travel expenditures
amounting to ₱249,580.91 were
considered irregular and
unnecessary therefore disallowable
in audit.

submit a legal basis on the grant of Implemented
foreign travel authority to the 12 CSU
personnel. Likewise, submit
documents to support that the foreign
travel urgent, extremely necessary and
beneficial to the agency concerned
and/or the country as provided under
Section 2 of EO No. 248.
81
Ref.
14. The University did not exercise AAR The requested Management has now
prudence in the use of government 2019, documents were required the
funds as the lack of proper planning page submitted to the confirmation of
and budgeting for meals during the 44 Office of the Auditor. participants prior to
CSU Family Day resulted in the Moreover, the the approval of
incurrence of unnecessary expenses University is now purchase requests.
totaling ₱120,900.00, contrary to requiring the
Section 1 of A.O. No. 3, s. 2017 and confirmation of the
Section 2 of P.D. No. 1445. Likewise, attendance of the
the payments for related participants in the
expenditures were effected in the activities prior to
absence of complete documentation, approval of purchase
which was a deviation from Section requests.
4(6) of P.D. No. 1445, thus
manifesting weak internal controls
in the disbursement of government
funds.
We recommended that Management: Fully

a. The Director of the Internal Audit Implemented
Services need to develop or
strengthen internal control
measures over the planning and
budgeting for activities that would
entail expenses for meals and
snacks of participants to ensure
prudence and judicious use of
government funds; and
b. The Accountant has to ensure that Fully

all claims are supported with the Implemented
required documents therefor
before processing the same for
payment.
82
Ref.
15. Had there been prudent planning AAR Management CSU ND No. 2020-
and budgeting, and strong internal 2019, committed to strictly 010-07 (2019) was
control in place over the page observe the issued for the
disbursement of agency funds, the 46 provisions of P.D. disbursement of funds
following deficiencies relating to 1445 and other COA for the procurement of
expenses for the Geo-SAFER rules and regulations. cultural decors and
Mindanao: Agusan project could Furthermore the was subsequently
have been avoided: payment for Director of the settled by liable
certain expenses during the Internal Audit person. However, the
culmination activity of the Geo- Services was deposit of the
SAFER Mindanao program totaling instructed to execute settlement was still
₱304,350.00 could have been more effective not verified as the
dispensed with while procurement internal control to Bureau of the
of cultural decors costing avoid the same Treasury has yet to
₱230,000.00 for the Office of the problem in the future. send a reply to the
University President would not have letter of the Audit
been inadvertently charged against Team.
the said trust fund, inconsistent with
Sections 2 and 4(3) of P.D. No. 144
and COA Circular No. 2012-003,
thus, said expenditures were
irregular, extravagant, and
unnecessary thereby disallowable in
audit.

a. Strictly observe prudence in the Partially
use of government funds to avoid Implemented
incurrence of irregular,
unnecessary and extravagant
expenses which could lead to
issuance of notice of
disallowance; and
b. Instruct the Director of the Partially

Internal Audit Services to revisit Implemented
the internal control of the
University over the assessment
and approval of disbursements
and determine why the existing
internal control system was not
able to detect the above
deficiencies as this would then
serve as a guide in strengthening
the internal control system.
83
Ref.
16. Payments of per diems/honoraria AAR Management CSU ND Nos. 2020-
totaling ₱129,750.00 to the Board of 2019, instructed the 008-05 (2016) and
Regents of CSU during board page concerned offices to 2020-009-05 (2016
meetings in CYs 2016–2019 were 52 charge the Per diems/ were issued and
inadvertently charged against the Honoraria of the Management filed an
IGF instead of the General BOR of CSU to the appeal accordingly.
Appropriation Act (GAA), Regular Agency
inconsistent with Section 4(d) of Fund of the Subsequently, the
Republic Act (R.A.) No. 8929, Universit1y. COA Regional Office
Section 1 of the Special Provisions No. XIII issued RO-
applicable to State Universities and XIII Decision No.
Colleges (SUCs) under the GAA of 2021-009 dated June
FYs 2016–2019, Section 5.1 of DBM 16, 2021 which
Budget Circular (BC) No. 2003-6, affirmed the said
and the Supreme Court Decision on disallowances.
the case docketed under G.R. No.
211999, thus, payments of the per
diems/honoraria were deemed
irregular.
We recommended that Management Not Implemented

require the BOR members involved to
refund the per diems totaling
₱129,750.00 in view of the order in the
said Supreme Court Decision.
17. Notices of Disallowance (NDs) AAR The Accounting Validation revealed

totaling ₱696,175.38 remained 2019, Office, together with that Management has
unsettled for one month to four page the Human Resource yet to send demand
years from the date of issuance of 58 Management letters to some liable
the NFDs due to Management’s Services, sent persons as their
inaction to enforce settlement demand letters to the addresses were still to
thereof, contrary to Section 7.1, identified personnel be identified.
Chapter II of the 2009 RRSA, thus, who are not anymore
such delay in complying or refusal to connected with the
comply by the liable persons with University.
the order or decision of the
Commission constitutes a ground
for contempt, and/or administrative
disciplinary action against them.
We recommended that Management to Partially

strictly follow Section 7.1, Chapter II Implemented
of the 2009 Rules and Regulations on
the Settlement of Accounts so as to
avoid taking on possible
administrative cases due to non-
compliance with the decisions of the
Commission.
84
Ref.
18. The procurement process of various AAR The concerned The Audit Team will
projects under 27 perfected 2019, offices were directed continue to monitor
contracts totaling ₱252,100,478.96 page to observe the the compliance of
was not properly and completely 65 provisions of R.A. Management with the
observed, contrary to pertinent No. 9184 and its recommendations.
sections of the 2016 Revised IRR of revised IRR in the
R.A. No. 9184 and COA Circular conduct of the
No. 2012-001, thus exposed the procurement.
projects to risk of delay in
completion/ delivery and casting
doubt on the validity and propriety
of the claims.

a. Direct the BAC and Technical Fully
Working Group to plan and Implemented
schedule the procurement
activities in a manner that takes
into consideration the availability
of the Board of Regents in order to
avoid delays and deliver the
benefits/services of the project to
the intended beneficiaries; and
b. Instruct the Director of the Fully

Internal Audit Services to assess Implemented
the existing internal control
system over the procurement
process and strengthen or develop
internal control measures to
address risks and breakdowns,
especially in the submission of the
required documents to support the
contracts. Likewise, ensure strict
adherence to the pertinent
provisions of R.A. No. 9184 to
properly and completely observe
the procurement process.
85
Ref.
19. Usage of the SMS 100 Mercury AAR The Project Leader No plan was
Analyzer with an acquisition cost of 2019, submitted the submitted to address
₱2,148,368.00 in the “Responsible page documents regarding the defective SMS
Mining - Contamination Pathway 69 the timeline of the 100 Mercury
and Pollution Management of usage of the SMS Analyzer.
Mining” project was not maximized 100 Mercury
and was left unrepaired, not in Analyzer to the
consonance with Sections 2 and Office of the Auditor.
105(1) of P.D. No. 1445, thus
resulted to the inefficient use of
government resources and wastage
of government funds. Likewise,
incurrence of laboratory expenses
for outsourcing the needed mercury
analysis service totaling ₱79,790.15
could have been avoided had the
project team exercise due care and
proper maintenance of the
equipment.

provide the Audit Team of Implemented
Management’s action plan to address
the matter at hand in view of Section
105(1) of P.D. No. 1445.
20. The reliability of the Due to NGAs AAR The accountant This observation was
account balance of ₱103.212 million 2018, exerted her effort in updated and reiterated
which constituted 79.15 percent of page reconciling the in the AAR for CY
the total liabilities of the University 37 accounts. 2020.
could not be ascertained due to non-
submission of updated subsidiary
ledgers, aging schedules, and other
relevant data, contrary to Section
15, Chapter 2 and Section 63,
Chapter 6 of the GAM, Volume I,
rendering the account balance
reflected in the financial statement
doubtful.
We recommended that Management Fully Implemented

direct the Accountant to hasten the
reconciliation process and
immediately submit the subsidiary
ledgers of the Due to NGAs account
and other pertinent information to
substantiate the account balance.
86
Ref.
21. Undisposed unserviceable AAR The Management Actual disposal of
properties aggregating ₱7.152 2018, instructed the Supply some of the
million were allowed to further page Officer to coordinate unserviceable
deteriorate and were not dropped 39 with the University’s properties were
from the books of accounts, Disposal Committee already conducted.
contrary to Section 79 of P.D. No. to conduct the
1445 and Section 40 of the GAM, disposal of However, the PPE
Volume I, thus depriving the unserviceable PPE in account remained
University of the opportunity to accordance with the unreconciled.
earn additional income had the said Manual on the
properties been sold through public Disposal of
auction or negotiated sale, as the Government
case may be, resulting in unrecorded Property.
impairment loss and overstatement
of the affected PPE and related
Accumulated Depreciation
accounts.

a. Instruct the Supply Officer to Partially
coordinate with the University’s Implemented
Disposal Committee to
immediately conduct the disposal
of unserviceable PPE in
accordance with the Manual on
the Disposal of Government
Property to avoid further
deterioration and in order to
realize income from the sale of
said properties; and
b. Likewise, instruct the Accountant Partially

to fast tract the reconciliation Implemented
process to establish the
corresponding accumulated
depreciation balance in order to
properly drop the unserviceable
properties included in the IIRUP
from the books of accounts.
87
Ref.
22. The University maintained deposits AAR Closed their two Management sent a
amounting to ₱7.762 million with a 2018, accounts in PNB on letter to PNB on
private bank in spite of the page April 26, 2019 and March 25, 2021 to
availability of various Authorized 48 March 30, 2021. close their last
Government Depository Banks account with them.
(AGDB) near the vicinity of the
University, contrary to Sections 2
and 3 of Department Circular No.
01-2017 of the Department of
Finance, giving undue benefit to said
private bank.

instruct the Accountant to hasten the
process of tracing and reconciling the
various deposits to facilitate the
closure of the accounts maintained
with the private bank and transfer
deposits to an AGDB. Further,
Management shall strictly adhere to
the guidelines prescribed in the
Department Circular No. 01-2017 of
the Department of Finance in the
maintenance of government funds
with banks.
23. Loans receivable amounting to AAR Management had The outstanding

₱1.845 million remained uncollected 2018, undertaken measures balance of the SAFE
for two to seven years due to the lack page to collect what is due Loan as of December
of collection efforts and leniency in 85 from the students 31, 2021 is
the enforcement of remedies on such as ₱2,182,500.00.
delinquent accounts under the communicating with
Student Assistance Fund for them through social
Education for Loan program, media, blocking their
contrary to Section 2 of P.D. No. clearance if the
1445 and Section B, Part IX of students were to ever
CHED Memorandum Order No. 25, get their transcript of
s. 2008, thus, the government was records, and sending
deprived of the resources from demand letters.
proceeds of loan repayments that
could have been used for other
beneficial programs. Collection
efficiency is computed at 2.25%
only.
88
Ref.
a. Strictly enforce collection efforts Partially
by regularly sending billing Implemented
statements and demand letters to
student-borrowers;
b. Require the concerned officials to Fully Implemented

verify the legitimacy of the two
student borrowers marked with no
records found; and
c. Direct the Accounting unit to Fully Implemented

reconcile the records with the
Office of the Student Affairs and
Services to account the difference
of ₱9,110.00.
24. The reported balance of PPE AAR The accountant and The Accounting and
account with net amount of 2017, supply officer Supply Offices are
₱428,909,374.10 as of year-end is page exerted their effort in still reconciling their
unreliable due to: a) RPCPPE was 37 reconciling the records especially on
not completed and only accounts. those PPEs without
₱28,282,366.12 was accounted for as complete
of year-end; b) non-reconciliation of documentation.
the accounting and supply records;
and c) unreliable accumulated
depreciation balance.

instruct the Inventory Committee to Implemented
complete the report on physical count
of all Property, Plant and Equipment of
the University. Direct the inventory
committee in coordination with the
Supply Officer and the Accountant to
reconcile the records of both offices.
Finally, require the Accountant to
exert effort to trace all the recorded
PPE and prepare lapsing schedule for
the provision of depreciation.
89
Ref.
25. The University implemented the AAR Letters were sent out This observation was
Expanded Modified Direct Payment 2016, to the suppliers to updated and reiterated
Scheme (ExMDPS) only in page address the in the AAR for CY
November 2016 or thirty-two (32) 77 deficiency. 2020.
months after mandated by the
Department of Budget and
Management (DBM) under DBM
Circular Letter No. 2013-16 dated
December 3, 2013, thus payment
were still made thru MDS checks
instead of automatic debit to
account (ADA).

oblige all creditors to comply with the
required documents under DBM
Circular Letter No. 2013-16 otherwise,
withheld payments due them until
submission. Henceforth, strictly
observe the guidelines embodied in
DBM Circular Letter No. 2013-16
dated December 23, 2013 and its
subsequent amendment on the
implementation of ExMDPS.
26. The validity and accuracy of Other AAR The accountant This observation was
Payables account totaling 2015, exerted her effort in updated and reiterated
₱4,612,691.45 could not be page reconciling the said in the AAR for CY
ascertained due to disparity in the 34 account. 2020.
Subsidiary Ledger (SL) balances
totaling ₱3,814,893.27, thereby,
showing a difference of ₱797,798.18.

direct the Accountant to reconcile the
balances of SL of the Other Payables
account with the GL balance. Re-trace
the entries made and investigate why
differences occur.
90
Ref.
27. Payment of Las Tools software to a AAR IAS submitted the The Audit Team will
German supplier was made without 2015, results of the continue to monitor
the approval of the Head of the page walkthrough to the the compliance of
Agency and with incomplete 43 Office of the Auditor. Management with the
documentation and without public recommendations.
bidding in violation to Section 4 of
PD 1445, Sections 10, 48 and 50 of
the Revised IRR of RA 9184 and
Section 9.2 of COA Circular No.
2012-001, resulting in an irregular
disbursement of government funds
amounting to ₱1,036,416.83.

a. Direct the BAC to strictly adhere Fully Implemented
to the provisions of RA 9184 on
procurement through Direct
Contracting and the rules and
regulations on processing of
transactions.
b. Require the Internal Audit

Services to perform a walkthrough
over the disbursement system of
the University to determine the
gaps in the internal control and
recommend controls to strengthen
the disbursement process/system
and prevent recurrence of irregular
disbursements.
28. The reported balance of the PPE AAR IAS submitted the This observation was
accounts totaling ₱243,957,114.10 2014, results of the updated and reiterated
excluding Land and Construction in page walkthrough to the in the AAR for CY
Progress could not be ascertained 30 Office of the Auditor. 2017.
due to non-reconciliation with the
property records totaling
₱168,495,164.66 thereby showing a
difference of ₱75,461,949.44.

a. Require the Internal Audit Fully Implemented
Services to conduct walkthrough
of the internal control system in
the receipt, issuance and recording
of the procured property and
equipment to ensure that the lapses
in the supply & accounting units
will be properly addressed;
91
Ref.
b. Require the Supply Officer and the
Accountant to follow strictly the
procedures of property and supply
management especially on the
maintenance of property cards and
ledger cards respectively, for
control and reconciliation
purposes; and
c. Also, instruct the Property Office

to prepare the Inventory and
Inspection Report of
Unserviceable Properties that will
be validated by the Disposal
Committee.
29. The reported balance of Inventories AAR IAS submitted the This observation was
totaling P163,775.02 is doubtful due 2014, results of the updated and reiterated
to non-reconciliation between page walkthrough to the in the AAR for CY
Accounting and Supply Office 32 Office of the Auditor. 2017.
records which showed a difference
of P1,199,148.41, inconsistent usage
of perpetual inventory method, and
non-maintenance of supplies ledger
cards by the Accounting Unit.

a. Require the Internal Audit Fully Implemented
Services to conduct walkthrough
of the internal control system in
the receipt, issuance and recording
of supplies and materials to ensure
that the lapses in the supply &
accounting units will be properly
addressed; and
b. Require the Supply Officer and the

Accountant to follow strictly the
procedures of property and supply
management especially on the
maintenance of stock cards and
supplies ledger cards,
respectively, for control and
reconciliation purposes.
92
PART IV – ANNEXES
Page
Annex A - Balances Under the Guaranty/Security Deposits 93
Payable Account with Only Names of Payees
Provided
Annex B - Balances Under the Guaranty/Security Deposits 94
Payable Account with Ages Beyond Two Years
Annex C - Employees Granted with New Cash Advances 101
Without Settling Their Previous Cash Advances
Annex D - Prior Year's Maintenance and Other Operating 102
Expenses Inappropriately Recorded as Current Year
Expenses
Annex E - Honoraria for Teaching Overload in CYs 2019–2020 104
Charged Against the Appropriations/Budget for
CY 2021
Annex F - Liquidated Damages that Should Have Been 105
Imposed for the Late Delivery of Goods
Annex G - Disbursement Vouchers with Incomplete Supporting 106
Documents
Annex H - Loan Balances Under the Student Assistance Fund 109
for Education (SAFE) Program
Annex I - Non-VAT Registered Businesses that were Taxed 113
Using the Outdated Tax Rate After the Effectivity of
the TRAIN Law
Annex J - Non-VAT Registered Businesses that were Treated 115
as VAT Registered Businesses
Annex K - Certification of the Accountant on the Official 116
Development Assistance (ODA) Loans and
Disbursement Acceleration Program (DAP) / Priority
Development Assistance Fund (PDAF) for CY 2021
Annex L.1 - Infrastructure Projects Constructed in CY 2021 with 117
Features Designed for Senior Citizens/Persons with
Disabilities (Main Campus)
Annex L.2 - List of Buildings with Senior Citizens/Persons 118
Design/Features in CY 2021 (Cabadbaran Campus)
COMMISSION ON AUDIT Annex A
NGS-State Universities and Colleges, R13-01 Finding No. 1
Caraga State University AAR, page 38
Amapayon, Butuan City
Balances Under the Guaranty/Security Deposits Payable Account with Only Names of Payees Provided
As of December 31, 2021
Name Fund Cluster Balance
1. HENRY EXPORT & IMPORT CORP Regular Agency Fund ₱ 1,770.00

2. Ivette M. Alingato Regular Agency Fund 5,664.00
3. Lewis & Luigi Enterprises Regular Agency Fund 4,160.00
4. RAMJEQUO Construction Supply Regular Agency Fund 1,749.95
5. Timbal Gen. Mdse. Regular Agency Fund 6,258.88
6. CE Logic Inc. Internally Generated Fund 6,480.65
7. CD Books International Internally Generated Fund 9,020.31
8. COPYLANDIA OFFICE SYSTEMS CORP. Internally Generated Fund 1,150.29
9. E & L Music and Sports Internally Generated Fund 8,012.00
10. Imagewold Digital Printing, Inc. Internally Generated Fund 31,270.80
11. Imageworld Digital Printing Inc. Internally Generated Fund 9,900.00
12. Imageworld Digital Printing,Inc. Internally Generated Fund 7,980.00
13. Junjun Welding Shop Internally Generated Fund 5,200.00
14. Megatext Phil., Inc. Internally Generated Fund 16,051.50
15. Pharma Dynamic Internally Generated Fund 20,382.00
16. Pharma Dynamic, Inc. Internally Generated Fund 10,870.60
17. Philinstruments Corp. Internally Generated Fund 14,500.00
18. REYROSE CONSTRUCTION Internally Generated Fund 133,762.32
19. Suarez Bros MetaL Arts Internally Generated Fund 6,204.00
20. C&E PUBLISHING,INC Trust Receipts 7,500.00
21. COLUMBIA COMPUTER CENTER INC. Trust Receipts 81,600.00
22. COLUMBIA COMPUTER CENTER, INC. Trust Receipts 11,020.00
23. FCU & ASSOCIATES Trust Receipts 24,080.00
24. FESTO INC. Trust Receipts 169,000.00
25. FESTO INC. Trust Receipts 70,000.00
26. IMAGEWORLD Trust Receipts 62,312.00
27. KRYPTON IND'L. RESOURCES CORP. Trust Receipts 5,000.00
28. THEO PAM TRADING CORPORATION Trust Receipts 34,417.50
30. Image World Digital Printing Business Related Fund 59,010.50
Total ₱ 824,327.30
Prepared by: Reviewed by:
SAIDALI A. DIMALA EDA CHRISTINE T. JAMOLOD

Audit Team Member Audit Team Leader/
OIC-Supervising Auditor
93
COMMISSION ON AUDIT Annex B
Balances Under the Guaranty/Security Deposits Payable Account with Ages Beyond Two Years
Check/ADA/Official Receipt Disbursement Voucher Age of the Balances Under the Guaranty/Security Deposits Payable
Balance Over 2 years to 4 Over 4 years to 6 Over 6 years to 8 Over 8 years to 10
Date Number Number Payee years years years years
Over 10 years
Regular Agency Fund

09/15/11 7373512 101-2011-09-906 FGG Trading and Gen. Merchandise ₱ 5,400.00 ₱ - ₱ - ₱ - ₱ - ₱ 5,400.00
09/21/11 7373525 101-2011-08-889 IMAGEWORLD DIGITAL PRINTING 6,040.00 - - - - 6,040.00
10/21/13 8911646 101-2013-10-1208 DATALAN COMMUNICATION SERVICES 8,488.50 - - - 8,488.50 -
04/20/15 9685111 101-2015-04-579 MASANGKAY COMPUTER CENTER 5,974.00 - - 5,974.00 - -
04/12/16 9859463 101-2016-04-654 BUTUAN METRO HARDWARE 15,044.50 - 15,044.50 - - -
05/10/16 9859567 101-2016-04-698 RINOGRAFIX PRINTSHIOP 6,750.00 - 6,750.00 - - -
07/08/16 10011550 101-2016-07-1109 3M & 3R POWERLINES 17,355.00 - 17,355.00 - - -
02/01/17 10012418 101-2017-01-11 MIND MOVER PUBLISHING 1,038.24 - 1,038.24 - - -
07/14/17 101-7-236-2017 101-2017-06-1479 22 KARATS PRINTING 585.00 - 585.00 - - -
12/29/17 10289040 101-2017-12-2066 C&G REFRIGERATION 3,814.95 - 3,814.95 - - -
04/25/18 101-4-158-2018 101-18-04-995 GD COMMERCIAL 2,315.94 2,315.94 - - - -
05/07/18 101-5-170-2018 101-18-04-1007 RECON TRADING 1,185.62 1,185.62 - - - -
05/08/18 101-5-174-2018 101-18-05-1102 GD COMMERCIAL 1,465.50 1,465.50 - - - -
05/15/18 10558076 101-18-04-1077 EZ MEDS PHARMA 794.57 794.57 - - - -
05/15/18 10558077 101-18-04-1078 EZ MEDS PHARMA 928.75 928.75 - - - -
06/21/18 101-6-244-2018 101-18-06-1522 RECON TRADING 549.40 549.40 - - - -
07/16/18 101-7-287-2018 101-18-07-1696 Grand Elcon Trading 2,798.50 2,798.50 - - - -
10/05/18 10586638 101-18-10-2507 HYTECH POWER 1,651.01 1,651.01 - - - -
11/12/18 101-11-473-2018 101-18-11-2740 HANABANA COSNTRUCTION 8,949.38 8,949.38 - - - -
12/11/18 101-12-519-2018 101-18-12-3017 DML'S TRADING 12,130.00 12,130.00 - - - -
12/11/18 101-12-518-2018 101-18-12-3018 LASERTECH COPIER SERVICES 580.00 580.00 - - - -
02/22/19 101-2-52-2019 101-19-01-307 MICROTRADE GCM 2,170.00 2,170.00 - - - -
03/12/19 101-3-86-2019 101-18-12-3275 2D EXTREME 8,610.00 8,610.00 - - - -
03/12/19 101-3-79-2019 101-19-02-377 RJ CONSTRUCTION 11,150.00 11,150.00 - - - -
03/22/19 101-3-103-2019 101-19-03-764 YU YEK DY 1,213.10 1,213.10 - - - -
04/22/19 10799583 101-19-04-977 MANDAUE FOAM INDUSTRIES 797.50 797.50 - - - -
05/14/19 101-5-162-2019 101-19-04-861 INFINITECARE 49,168.00 49,168.00 - - - -
06/10/19 101-6-197-2019 101-19-06-1346 TAMMY EMPORIUM 1,336.75 1,336.75 - - - -
06/13/19 10827452 101-19-05-1244 PELICAN INDUSTRIAL SALES CORP. 2,289.24 2,289.24 - - - -
07/05/19 101-7-244-2019 101-19-06-1518 BN BUILDERS 6,200.00 6,200.00 - - - -
08/29/19 101-8-315-2019 101-19-08-1896 KIMSON COMMERCIAL 1,172.50 1,172.50 - - - -
09/02/19 101-9-318-2019 101-19-07-1769 BN BUILDERS 152,726.20 152,726.20 - - - -
94
Over 10 years
09/16/19 101-19-09-1969 101-9-341-2019 DATAWORLD COMPUTER CENTER 3,580.00 3,580.00 - - - -

11/11/19 101-11-440-2019 101-19-10-2494 BN BUILDERS & CONST. SUPPLY 3,140.00 3,140.00 - - - -
11/20/19 101-11-456-2019 101-19-11-2612 TAMMY EMPORIUM 500.50 500.50 - - - -
11/29/19 101-11-472-2019 101-19-11-2542 POLIRAN BUILDERS CORP 11,437.76 11,437.76 - - - -
Total Under the Regular Agency Fund ₱ 362,972.91 ₱ 292,482.72 ₱ 44,587.69 ₱ 5,974.00 ₱ 8,488.50 ₱ 11,440.00
August 2011 36129623 164-2011-08-1184 C & E PUBLISHING, INC. ₱ 7,719.66 ₱ - ₱ - ₱ - ₱ - ₱ 7,719.66
08/12/11 36129559 164-2011-08-1113 Imageworld Digital Printing,Inc. 15,000.00 - - - - 15,000.00
08/12/11 36129549 164-2011-08-1101 TAM'S EMPORIUM, INC. 45,900.00 - - - - 45,900.00
08/12/11 36129553 164-2011-08-1102 TAM'S EMPORIUM, INC. 11,448.00 - - - - 11,448.00
08/31/11 36129672 164-2011-08-1254 MEGAMIGHT ENTERPRICES 6,000.00 - - - - 6,000.00
10/25/11 36130024 164-2011-10-1662 FGG TRADING & GEN. MERCHANDISE 7,600.00 - - - - 7,600.00
12/14/11 36130311 164-2011-11-1875 DATAWORLD COMPUTER CENTER 11,950.00 - - - - 11,950.00
12/14/11 36130326 164-2011-12-2039 JUCHEM ENTERPRISES 5,736.80 - - - - 5,736.80
01/05/12 36130391 164-2011-12-2118 PHILINSTRUMENTS CORPORATION 7,491.50 - - - 7,491.50 -
01/27/12 36130526 164-2012-01-134 DATAWORLD COMPUTER CENTER 15,105.00 - - - 15,105.00 -
04/11/12 37532371 164-2012-04-625 INTERPACE COMPUTER SYSTEMS 48,370.70 - - - 48,370.70 -
07/31/12 37532977 164-2012-07-1379 GMD MARKETING 5,895.00 - - - 5,895.00 -
08/06/12 37533059 164-2012-07-1407 CD BOOKS INTERNATIONAL 19,761.66 - - - 19,761.66 -
08/13/12 37533125 164-2012-08-1544 INFINITECARE TECHNOLOGY SOLUTIONS 16,000.00 - - - 16,000.00 -
01/04/13 37534092 164-2012-12-2717 MICROTRADE GCM CORP. 17,464.40 - - - 17,464.40 -
03/01/13 42836714 164-2013-02-370 SURVEYTECH TRADING 29,000.00 - - - 29,000.00 -
06/11/13 42837095 164-2013-06-832 VILLA FEDELINA SHOPPING CENTER 6,880.00 - - - 6,880.00 -
09/12/13 42837454 164-2013-09-1321 EUROASIA MARKETING 7,687.15 - - - 7,687.15 -
01/23/14 42838047 164-2014-01-31 DATAWORLD COMPUTER CENTER 9,350.00 - - 9,350.00 - -
03/11/14 42838267 164-2014-03-357 Imageworld Digital Printing,Inc. 24,760.00 - - 24,760.00 - -
07/14/14 47081420 164-2014-06-842 ALCOCHEM PEST CONTROL CORP. 7,000.00 - - 7,000.00 - -
09/09/14 47081632 164-2014-09-1538 MIDTOWN PRINTING CO., INC. 45,936.00 - - 45,936.00 - -
09/24/14 47081749 164-2014-09-1670 YU YEK DY HARDWARE, INC. 14,097.50 - - 14,097.50 - -
10/14/14 47081858 164-2014-10-1718 YU YEK DY HARDWARE, INC. 17,742.50 - - 17,742.50 - -
11/26/14 47082198 164-2014-11-2236 IMAGEWORLD DIGITAL PRINTING INC. 18,725.00 - - 18,725.00 - -
95
Over 10 years
04/22/15 47082974 164-2015-04-814 CRISTAL PRESS 5,440.00 - - 5,440.00 - -

05/04/15 47083028 164-2015-04-890 Imageworld Digital Printing,Inc. 23,950.00 - - 23,950.00 - -
10/12/15 49757679 164-2015-10-2169 COLUMBIA COMPUTER CENTER, INC. 7,440.00 - - 7,440.00 - -
10/16/15 49757744 164-2015-10-2190 DATALAN COMMUNICATION SERVICES 26,940.00 - - 26,940.00 - -
10/19/15 49757755 164-2015-10-2288 A&P SAND AND GRAVEL SUPPLY 7,795.20 - - 7,795.20 - -
03/17/16 53259657 164-2016-03-659 DATALAN COMMUNICATION SERVICES 14,780.00 - 14,780.00 - - -
05/02/16 53259952 164-2016-04-1125 CRISTAL PRESS 6,570.00 - 6,570.00 - - -
06/06/16 53260134 164-2016-03-793 IMAGE WORLD DIGITAL 36,300.00 - 36,300.00 - - -
06/17/16 53260234 164-2016-06-1510 ELMAR MARKETING 6,085.00 - 6,085.00 - - -
06/24/16 5326080 164-2016-06-1586 BUTUAN METRO HARDWARE INC. 5,220.00 - 5,220.00 - - -
07/22/16 53260439 164-2016-07-1734 YANA CHEMODITIES, INC. 11,128.90 - 11,128.90 - - -
08/04/16 53260491 164-2016-08-1875 NATIONAL ENTERPRISE 16,500.00 - 16,500.00 - - -
08/22/16 53260625 164-2016-08-1963 RENANTE JAPITANA 22,815.00 - 22,815.00 - - -
10/14/16 53260976 164-2016-10-2497 E&E APPLIANCE PLAZA 6,950.00 - 6,950.00 - - -
10/26/16 53261057 164-2016-10-2628 BN BUILDRES & CONSTRUCTION SUPPLIE 387,244.86 - 387,244.86 - - -
12/05/16 53261312 164-2016-11-3009 BETTER COMPONENTS 22,295.00 - 22,295.00 - - -
01/03/17 53261529 164-2016-12-3399 HYTECH POWER INC 5,028.00 - 5,028.00 - - -
01/18/17 56335255 164-2017-01-167 ROWIES CONSTRUCTION 314,033.75 - 314,033.75 - - -
01/20/17 56335274 164-2016-12-3425 HYTECH POWER INC 779.95 - 779.95 - - -
01/24/17 1641701015 164-2017-01-205 POWER ON ENTERPRISE 1,072.00 - 1,072.00 - - -
01/24/17 56335286 164-2017-01-105 SOLIDMARK. INC 6,724.90 - 6,724.90 - - -
01/26/17 56335320 164-2017-01-260 YANA CHEMODITIES, INC. 723.00 - 723.00 - - -
02/16/17 56335421 164-2017-02-372 ELMAR MARKETING 572.20 - 572.20 - - -
03/02/17 56335491 164-2017-03-537 CHAQ GLASS & ALUMINUM SUPPLY 1,499.00 - 1,499.00 - - -
03/13/17 1641703080 164-2017-03-538 TAMMY EMPORIUM 648.00 - 648.00 - - -
04/03/17 56335615 164-2017-03-541 MICRO BIOLOGICAL LAB 835.56 - 835.56 - - -
05/02/17 56335714 164-2017-04-978 CHAQ GLASS & ALUMINUM SUPPLY 767.50 - 767.50 - - -
07/25/17 164-7-39-2017 164-2017-07-1724 AUDIO INE MUSIC 500.00 - 500.00 - - -
08/30/17 164-8-282-2017 164-2017-08-1989 BXU COPY TRADING 900.00 - 900.00 - - -
09/07/17 56336167 164-2017-06-1510 DATAWORLD COMPUTER CENTER 11,916.35 - 11,916.35 - - -
09/25/17 58632832 164-2017-09-2160 RENANTE JAPITANA 2,128.55 - 2,128.55 - - -
09/29/17 58632872 164-2017-09-2241 SUKI TRADING CORP 1,380.00 - 1,380.00 - - -
10/05/17 164-10-61-2017 164-2017-09-2269 POWER ON ENTP 1,138.40 - 1,138.40 - - -
96
Over 10 years
10/27/17 58633006 164-2017-10-2542 LAB TRADERS INC. 5,000.00 - 5,000.00 - - -

12/04/17 58633111 164-2017-11-2691 COVER AND PAGES CORP 6,240.00 - 6,240.00 - - -
01/04/18 58633224 164-2017-12-3233 C&G REFRIGERATION 2,837.01 2,837.01 - - - -
02/01/18 58633308 164-2018-01-47 ROWIES CONSTRUCTION 70,000.00 70,000.00 - - - -
02/23/18 58633353 164-2018-02-270 CRISTAL PRESS 816.00 816.00 - - - -
03/21/18 58633445 164-18-03-523 NEW CENTURY BOOKS AND GEN MDSE 3,393.35 3,393.35 - - - -
05/22/18 58633705 164-18-05-1086 QUALITY APPLIANCE PLAZA 599.90 599.90 - - - -
07/20/18 62638331 164-18-07-1793 MEDMATE TRADING 7,981.59 7,981.59 - - - -
07/20/18 62638331 164-18-07-1793 Metos Offshore Inc 890.00 890.00 - - - -
07/30/18 62638647 164-18-07-1807 New Century Books & Gen. Merchandise 3,523.60 3,523.60 - - - -
08/03/18 62638692 164-18-07-2374 C&G Refrigeration 644.50 644.50 - - - -
09/13/18 62638894 164-18-08-2630 Yana Chemodities 974.00 974.00 - - - -
09/25/18 62638936 164-18-09-2966 Diamond Star 25,867.80 25,867.80 - - - -
10/03/18 62638979 164-18-09-2884 Sunlight 2,880.00 2,880.00 - - - -
11/09/18 63724812 164-18-10-3329 EMMANTECH ENTERPRISES 5,000.00 5,000.00 - - - -
11/16/18 63724829 164-18-11-3469 SUNLIGHT MUSIC & SPORTS SHOP 618.00 618.00 - - - -
12/17/18 63724937 164-18-12-3795 YVES CONSTRUCTION 31,000.00 31,000.00 - - - -
01/03/19 63724969 164-18-12-3907 GRACE GEO SUPPLIES 1,645.00 1,645.00 - - - -
01/11/19 63725002 164-18-12-4065 MASANGKAY COMPUTER CENTER 1,351.40 1,351.40 - - - -
02/26/19 63725095 164-19-02-383 RAINBOWGEO 1,500.00 1,500.00 - - - -
03/14/19 63725174 164-19-02-484 MASANGKAY COMPUTER CENTER 21,268.03 21,268.03 - - - -
04/05/19 164-4-158-2019 164-19-03-998 POWER ON ENTERPRISE 799.50 799.50 - - - -
04/11/19 164-4-164-2019 164-19-04-1104 BN BUILDERS 5,400.00 5,400.00 - - - -
05/10/19 164-5-208-2019 164-19-04-1316 YU YEK DY 953.00 953.00 - - - -
06/03/19 164-6-240-2019 164-19-05-1567 BN BUILDERS & CONSTRUCTION 32,370.00 32,370.00 - - - -
06/03/19 164-6-240-2019 164-19-05-1538 DATAWORLD COMPUTER 791.00 791.00 - - - -
06/03/19 63725457 164-19-05-1539 YANA CHEMODITIES INC 1,046.00 1,046.00 - - - -
06/03/19 63725458 164-19-05-1570 YANA CHEMODITIES INC 2,100.00 2,100.00 - - - -
06/10/19 164-6-253-2019 164-19-05-1572 POWER ON ENTERPRISE 1,055.00 1,055.00 - - - -
08/19/19 63725632 164-19-08-2342 ALLCARD INC 1,878.00 1,878.00 - - - -
09/02/19 164-9-409-2019 164-19-08-2450 MICROTRADE GCM CORP. 1,948.05 1,948.05 - - - -
09/03/19 164-9-411-2019 164-19-08-2442 RINOGRAFIX PRINTSHOP ENTERPRISE 1,219.20 1,219.20 - - - -
09/09/19 164-9-428-2019 164-19-09-2502 COLUMBIA COMPUTER CENTER INC. 663.95 663.95 - - - -
09/17/19 164-9-447-2019 164-19-09-2493 SCIENCE STAR CORP. 2,655.33 2,655.33 - - - -
09/19/19 164-9-453-2019 164-19-09-2631 TAMMY EMPORIUM 846.00 846.00 - - - -
10/09/19 68035747 164-19-10-2833 YANA CHEMODITIES 3,320.65 3,320.65 - - - -
10/14/19 68035774 164-19-10-2887 INVERTAIRE AIRCONDITIONING 771.65 771.65 - - - -
10/25/19 164-10-523-2019 164-19-10-3006 COLUMBIA COMPUTER CENTER INC. 2,388.00 2,388.00 - - - -
97
Over 10 years
11/04/19 164-11-539-2019 164-19-10-3000 COLUMBIA COMPUTER CENTER 817.40 817.40 - - - -

11/12/19 164-11-554-2019 164-19-11-3138 KIMSON COMMERCIAL 629.10 629.10 - - - -
11/13/19 68035839 164-19-11-3132 CHAQ GLASS ALUMINUM & SUPPLY 2,002.75 2,002.75 - - - -
11/27/19 68035866 164-19-11-3214 MICROTRADE GCM CORP. 1,276.90 1,276.90 - - - -
11/27/19 68035865 164-19-11-3189 PJD LAB MARKETING & SERVICES 2,982.88 2,982.88 - - - -
Total Under the Internally Generated Fund ₱ 2,502,374.11 ₱ 259,302.47 ₱ 1,495,700.57 ₱ 252,266.20 ₱ 383,750.41 ₱ 111,354.46
Trust Receipts
01/27/12 98904 184-2012-01-46 DATAWORLD COMPUTER CENTER ₱ 21,277.50 ₱ - ₱ - ₱ - ₱ 21,277.50 ₱ -
10/16/13 115608 184-2013-10-1275 DATALAN COMMUNICATION SERVICES 19,960.00 - - - 19,960.00 -
05/15/14 119498 184-2014-05-561 GENDIESEL PHILIPPINES, INC. 24,000.00 - - 24,000.00 - -
08/14/14 119866 184-2014-08-1076 SCP CONSTRUCTION 54,044.03 - - 54,044.03 - -
12/04/14 123471 184-2014-12-1798 INFOCOM SOLUTIONS POWERLINKS CO. 9,595.00 - - 9,595.00 - -
12/23/15 124892 184-2015-12-1858 RAINBOWGEO SCIENTIFIC CORP. 6,000.00 - - 6,000.00 - -
01/15/16 124946 184-2016-01-52 SURVEYTECH TRADING 37,999.90 - 37,999.90 - - -
04/06/16 125170 184-2016-03-361 RASA SURVEYING INSTRUMENTS 5,900.00 - 5,900.00 - - -
05/17/16 125290 184-2016-03-295 MASANGKAY COMPUTER CENTER 8,550.00 - 8,550.00 - - -
06/24/16 135412 184-2016-06-648 GEOLINK, CORP 42,000.00 - 42,000.00 - - -
12/14/16 135852 184-2016-12-1371 INFOCOM SOLUTIONS POWERLINKS CO. 19,870.00 - 19,870.00 - - -
01/24/17 135982 184-2017-01-32 DAVAO TECHNOCRAFT 19,000.00 - 19,000.00 - - -
05/11/17 136303 184-2017-05-537 BXU COPY TRADING 547.25 - 547.25 - - -
05/17/17 136315 184-2017-05-576 JOAD MANPOWER SERVICES 1,889.00 - 1,889.00 - - -
10/02/17 184-10-69-2017 184-2017-09-1073 MYLES DESIGNSHOP 680.00 - 680.00 - - -
12/14/17 10402187 184-2017-12-1632 GLORIETA MARKETING CORP 596.00 - 596.00 - - -
12/15/17 10402191 184-2017-12-1627 CEBU FAR EASTERN DRUG 17,890.00 - 17,890.00 - - -
01/25/18 136498 184-2018-01-128 TECHSOURCE COMPUTING SOLUTIONS, IN 13,480.00 13,480.00 - - - -
06/01/18 10538298 184-18-05-871 Dyteban Hardware 985.00 985.00 - - - -
06/21/18 101-6-230-2018 184-18-06-986 YANA CHEMODITIES, INC. 1,517.50 1,517.50 - - - -
07/04/18 184-7-256-2018 184-18-07-1126 Datalan Communication Services 862.70 862.70 - - - -
09/25/18 184-9-483-2018 184-18-09-1941 Rinografix 1,750.00 1,750.00 - - - -
10/01/18 184-10-496-2018 184-18-09-2000 Power On Enterprise 1,425.00 1,425.00 - - - -
10/12/18 184-10-532-2018 184-18-10-2134 Power On Enterprise 599.50 599.50 - - - -
98
Over 10 years
10/16/18 184-10-534-2018 184-18-10-2131 DATALAN COMMUNICATION 999.50 999.50 - - - -

01/21/19 184-1-14-2019 184-19-01-048 GEODATA SYSTEMS TECHNOLOGIES, INC 3,750.00 3,750.00 - - - -
01/21/19 184-1-12-2019 184-19-01-014 QUALITY APPLIANCE PLAZA 900.00 900.00 - - - -
01/21/19 184-1-12-2019 184-19-01-018 RECON TRADING 2,100.00 2,100.00 - - - -
02/08/19 184-2-45-2019 184-19-01-175 HUMIL INTERNATIONAL CORP 13,720.00 13,720.00 - - - -
03/14/19 184-3-90-2019 184-19-02-298 MASANGKAY COMPUTER CENTER 1,661.25 1,661.25 - - - -
04/01/19 184-4-124-2019 184-19-03-426 INFINITECARE TECHNOLOGY SOLN'S INC 29,260.00 29,260.00 - - - -
04/11/19 184-4-148-2019 184-19-04-613 AUDIO LINE MUSIC & SPORTS 930.00 930.00 - - - -
04/24/19 184-4-175-2019 184-19-04-731 MARNAV MARINE TECHNOLOGIES 858.00 858.00 - - - -
06/06/19 184-6-250-2019 184-19-05-967 MICROTRADE GCM CORPORATION 797.10 797.10 - - - -
06/07/19 184-6-255-2019 184-19-05-973 STYLOS TRADE RESOURCES INC 1,410.00 1,410.00 - - - -
07/24/19 184-7-362-2019 184-19-07-1327 TAMMY EMPORIUM 880.79 880.79 - - - -
07/25/19 184-7-364-2019 184-19-07-1320 RDR TRADING 1,440.00 1,440.00 - - - -
08/01/19 184-8-373-2019 184-19-06-1010 INFINITECARE TECHNOLOGY 76,289.08 76,289.08 - - - -
10/24/19 184-10-525-2019 184-19-10-1787 RDR TRADING 1,059.00 1,059.00 - - - -
11/12/19 184-11-558-2019 184-19-10-1812 DATAWORLD COMPUTER CENTER 3,539.00 3,539.00 - - - -
11/12/19 10827693 184-19-11-1880 INVERTAIRE CONDITIONING 1,498.00 1,498.00 - - - -
11/27/19 184-11-590-2019 184-19-11-1899 RDR TRADING 2,500.00 2,500.00 - - - -
Total Under the Trust Receipts ₱ 888,136.71 ₱ 177,175.03 ₱ 178,176.15 ₱ 491,548.03 ₱ 41,237.50 ₱ -
Business Related Fund
05/26/16 116949 161-2016-05-126 CORK STREET EXECUTIVE TAILOR ₱ 11,345.50 ₱ - ₱ 11,345.50 ₱ - ₱ - ₱ -
06/03/16 116957 161-2016-05-132 FIRST PHILIPPINE SCALES, INC. 10,678.00 - 10,678.00 - - -
01/25/17 54047038 161-2017-01-41 DESMARK CORP. 526.10 - 526.10 - - -
04/11/17 1611704018 161-2017-04-122 NEW ARISTOCRAT ENTERPRISES, INC. 2,430.00 - 2,430.00 - - -
04/10/18 3116563-U N/A AGUIDA, ABELLA (STALL #16) 3,675.00 3,675.00 - - - -
04/10/18 3116565-U N/A GONZAGA, LOUDES/IMELDA 3,675.00 3,675.00 - - - -
04/10/18 3116570-U N/A MARIAL, JOCELYN 3,675.00 3,675.00 - - - -
04/10/18 3116562-U N/A Milagros Ajoc 3,500.00 3,500.00 - - - -
04/10/18 316564-U N/A MILAGROS AJOC 175.00 175.00 - - - -
04/11/18 3116571-U N/A ARREO, DAISY 4,400.00 4,400.00 - - - -
04/12/18 3116584-U N/A DULOG, JERALEEN 4,400.00 4,400.00 - - - -
04/17/18 3116620-U N/A CONTRERAS, MARK ANTHONY 4,400.00 4,400.00 - - - -
99
Over 10 years
05/07/18 3116698-U N/A Arboleras, Noreen Gay 4,400.00 4,400.00 - - - -

07/19/18 56001873 161-18-07-277 Mair Construction & General Merchandise 710.00 710.00 - - - -
09/05/18 8876214-W N/A LIBAO, AUNREY LOVELL M. 4,400.00 4,400.00 - - - -
09/10/18 8876273-W N/A RICHARD KHO/ LIEZEL KHO 4,400.00 4,400.00 - - - -
09/11/18 8876278-W N/A VENTURA, LORETA P. 4,400.00 4,400.00 - - - -
09/12/18 8876297-W N/A YBANEZ, MAY ANN 4,400.00 4,400.00 - - - -
09/14/18 8876326-W N/A BAGUHIN, MERLIN A. 4,400.00 4,400.00 - - - -
09/17/18 8876343-W N/A CARCUEVA, CAREEN GADE A. 4,400.00 4,400.00 - - - -
09/17/18 8876338-W N/A CORDERO, VILMA E. 4,400.00 4,400.00 - - - -
09/17/18 8876345-W N/A DIAZ, PRINCESS MAVIEN B. 4,400.00 4,400.00 - - - -
09/17/18 8876335-W N/A JHO ANN SAGANAHAY 4,400.00 4,400.00 - - - -
02/06/19 8877754-W N/A ELEGINO, MARY JOY 4,400.00 4,400.00 - - - -
03/12/19 7410514 N/A TRILLO, ALAN 4,400.00 4,400.00 - - - -
03/21/19 7410590 N/A TORTOLA, SHIRLEY 4,400.00 4,400.00 - - - -
09/13/19 2772-A N/A PHIL S&T DEVL'T FC 44,000.00 44,000.00 - - - -
Total Under the Business Related Fund ₱ 155,520.91 ₱ 130,541.31 ₱ 24,979.60 ₱ - ₱ - ₱ -
Grand Total ₱ 3,909,004.64 ₱ 859,501.53 ₱ 1,743,444.01 ₱ 749,788.23 ₱ 433,476.41 ₱ 122,794.46

100
COMMISSION ON AUDIT Annex C
Balances Incorrectly Recorded Under the Guaranty/Security Deposits Payable Account

Official Receipt
Payor Fund Cluster Balance
Date Number
1. AGUIDA, ABELLA (STALL #16) 04/10/18 3116563-U Business Related Fund 3,675.00
2. GONZAGA, LOUDES/IMELDA 04/10/18 3116565-U Business Related Fund 3,675.00
3. MARIAL, JOCELYN 04/10/18 3116570-U Business Related Fund 3,675.00
4. Milagros Ajoc 04/10/18 3116562-U Business Related Fund 3,500.00
5. MILAGROS AJOC 04/10/18 316564-U Business Related Fund 175.00
6. ARREO, DAISY 04/11/18 3116571-U Business Related Fund 4,400.00
7. DULOG, JERALEEN 04/12/18 3116584-U Business Related Fund 4,400.00
8. CONTRERAS, MARK ANTHONY 04/17/18 3116620-U Business Related Fund 4,400.00
9. Arboleras, Noreen Gay 05/07/18 3116698-U Business Related Fund 4,400.00
10. LIBAO, AUNREY LOVELL M. 09/05/18 8876214-W Business Related Fund 4,400.00
11. RICHARD KHO/ LIEZEL KHO 09/10/18 8876273-W Business Related Fund 4,400.00
12. VENTURA, LORETA P. 09/11/18 8876278-W Business Related Fund 4,400.00
13. YBANEZ, MAY ANN 09/12/18 8876297-W Business Related Fund 4,400.00
14. BAGUHIN, MERLIN A. 09/14/18 8876326-W Business Related Fund 4,400.00
15. CARCUEVA, CAREEN GADE A. 09/17/18 8876343-W Business Related Fund 4,400.00
16. CORDERO, VILMA E. 09/17/18 8876338-W Business Related Fund 4,400.00
17. DIAZ, PRINCESS MAVIEN B. 09/17/18 8876345-W Business Related Fund 4,400.00
18. JHO ANN SAGANAHAY 09/17/18 8876335-W Business Related Fund 4,400.00
19. ELEGINO, MARY JOY 02/06/19 8877754-W Business Related Fund 4,400.00
20. TRILLO, ALAN 03/12/19 7410514 Business Related Fund 4,400.00
21. TORTOLA, SHIRLEY 03/21/19 7410590 Business Related Fund 4,400.00
Total ₱ 85,100.00

101
COMMISSION ON AUDIT Annex D
Prior Year's Maintenance and Other Operating Expenses Inappropriately Recorded as Current Year Expenses
CY 2021
LDDAP-ADA Expenses in CY 2020 Incorrectly Recorded as Expenses in CY 2021

DV No. BURS No. Payee Nature of Payment
Date No. Account Name Account Code Amount
Obligated in CY 2020
01/06/21 936789 05-2021-01-0005 05-20-08-0339 SUNGOLD COMMERCIAL To pay for 1 lot supply and delivery of office supplies Office Supplies Expenses 50203010 ₱ 392,164.50
01/06/21 936790 05-2021-01-0002 05-20-12-0488 PLDT INC. To pay for Internet Bill for the month of December 2020. Internet Subscription Expenses 50205030 1,949.96
01/06/21 936791 05-2021-01-0003 05-20-12-0483 GLOBE TELECOM To pay for mobile plan for the period Nov.21 to December 20, 2020 Telephone Expenses 50205020 12,091.00
To pay for reimbursement of expenses (meal/official travel)from the
01/06/21 936793 05-2021-01-0006 05-20-12-0491 RUBIN A. LLIDO Traveling Expenses-Local 50201010 2,640.00
month of January to December 2020
To pay for services rendered of Mr. Kenny E. Malabd for the period
01/06/21 936794 05-2021-01-0007 05-20-12-0497 MILAGROS C. ARANTE Other General Services 50212990 6,500.00
december 16-31,2021
To pay for Pest Control Services as Termite Mound Demolition Other Maintenance and Operating
01/12/21 936796 05-2020-12-0644 05-20-11-0419 MAPECON PHILS INC. 50299990 30,000.00
Program (TMD) Including spraying termite mound Expenses
MAIR CONSTRUCTION & To pay for labor and materials for Improvement of 10 units Study Repairs and Maintenance-Buildings and
01/18/21 936797 05-2021-01-0001 05-20-11-0431 50213040 73,016.02
GENERAL MERCHANDISE Shed Roofing. Other Structures
To pay for reimbursement of the funds appropriated for the
01/19/21 936798 05-2021-01-0010 05-20-12-0499 THESA LL. VERGARA registration and publication of submitted research papers to Printing and Publication Expenses 50299020 11,852.93
International Conference
To pay for Internet Connection 10Mbps dedicated line with atleast 4
01/28/21 936815 05-2021-01-0031 05-20-08-0329 PLDT INC. Subscription Expenses 50299070 150,000.00
public IP address
GIAN REFRIGERATION & To pay for magnetic contractor, 3 tons koppel floor mounted type, Repairs and Maintenance-Semi-
02/15/21 936829 05-2021-01-0012 05-20-11-0423 50213210 2,500.00
AIRCON CENTER inclusive installation Expendable Machinery and Equipment
JOYRO'S KITCHEN To pay for procurement of meals and snacks for food hub equipment
02/17/21 936841 05-2021-02-0048 05-20-12-0493 Representation Expenses 50299030 6,900.00
FASTFOOD & GRILL seminar.
JOYRO'S KITCHEN To pay for meals and snacks in the CEIT Year-End Assessment and
03/17/21 936889 05-2021-03-0116 05-20-12-0485 Training Expenses 50202010 13,750.00
FASTFOOD AND GRILL Planning
VILLAPLAZA GLASS To pay for supply and delivery of construction materials for repair Repairs and Maintenance-Buildings and
03/23/21 936892 05-2021-03-0118 05-20-07-0258 50213040 221,010.00
SUPPLY and maintenance of CITTE building Other Structures
JOYRO'S KITCHEN To pay for procurement of meals and snacks for year end activity and
FASTFOOD AND GRILL for Basic Qualitative Research
Total Amount Obligated in CY 2020 ₱ 950,274.41
Obligated in CY 2021
D.DOMINGO GASOLINE
01/20/21 936801 05-2021-01-0016 05-21-01-0002 To pay for fuel for the period December 2-28, 2020 Fuel, Oil and Lubricants Expenses 50203090 7,030.71
STATION
SAPPHIRE SECURITY To pay Sapphire Security Agency for services rendered for the month
01/20/21 936803 05-2021-01-0015 05-21-01-0001 Security Services 50212030 76,896.66
AGENCY of December 2020.
To pay for Internet Subscription for the period of October 2020 to
01/28/21 936809 05-2021-01-0019 05-21-01-0009 PLDT INC. Internet Subscription Expenses 50205030 16,604.50
January 2021
RM PURIFIED DRINKING
02/09/21 936820 05-2021-02-0039 05-21-02-0039 To pay for water bill Water Expenses 50204010 9,288.00
WATER
102
LDDAP-ADA Expenses in CY 2020 Incorrectly Recorded as Expenses in CY 2021
DV No. BURS No. Payee Nature of Payment
Date No. Account Name Account Code Amount
02/09/21 936822 05-2021-02-0045 05-21-02-0017 APPLEGEN C. JOYO To pay for Structural Engineer for the month of November 2020. Other Professional Services 50211990 79,111.10
RAKS PHOTOGRAPHY
03/08/21 936861 05-2021-03-0085 05-21-02-0034 To pay for tarpaulin printing for the year 2020 Printing and Publication Expenses 50299020 6,220.00
STUDIO
JOYRO'S KITCHEN To pay for catering services for RDE of CSUCC in the gift giving an
FASTFOOD AND GRILL Culmination of Bukal
JOYRO'S KITCHEN To pay for snacks and lunch for the Finalization of Research Outputs
FASTFOOD AND GRILL and Crafting of Terminal Reports
To pay forMechanical Engineer for the month of November to
04/14/21 936925 05-2021-04-0174 05-21-04-0110 BENJAMIN A. LANSANG Other Professional Services 50211990 23,000.00
December 2020
05/11/21 936946 05-2021-05-0217 05-21-05-0129 MILAGROS C. ARANTE To pay for services rendered of Timberland Staffs for the year 2020 Labor and Wages 50216010 14,700.00
Total Amount Obligated in CY 2021 ₱ 242,350.97
Total Inappropriately Recorded Current Expenses ₱ 1,192,625.38
Summary:
Account Name Account Code Amount
Traveling Expenses-Local 50201010 ₱ 2,640.00
Training Expenses 50202010 13,750.00
Office Supplies Expenses 50203010 392,164.50
Fuel, Oil and Lubricants Expenses 50203090 7,030.71
Water Expenses 50204010 9,288.00
Telephone Expenses 50205020 12,091.00
Internet Subscription Expenses 50205030 18,554.46
Other Professional Services 50211990 102,111.10
Security Services 50212030 76,896.66
Other General Services 50212990 6,500.00
Repairs and Maintenance-Buildings and Other Structures 50213040 294,026.02
Repairs and Maintenance-Semi-Expendable Machinery and Equipment 50213210 2,500.00
Labor and Wages 50216010 14,700.00
Printing and Publication Expenses 50299020 18,072.93
Representation Expenses 50299030 42,300.00
Subscription Expenses 50299070 150,000.00
Other Maintenance and Operating Expenses 50299990 30,000.00

103
COMMISSION ON AUDIT Annex E
Honoraria for Teaching Overload in CYs 2019–2020 Charged Against the Appropriations/Budget for CY 2021
As of August 13, 2021
LDDAP-ADA ORS/ Obligated

DV No. Campus Period Covered DV Amount
Date No. BURS No. Amount
REGULAR AGENCY FUND
01/20/21 101-1-11-2021 101-21-01-64 101-21-01-21 Main 2nd Semester of AY 2019–2020 ₱ 300,689.40 ₱ 227,870.04
01/20/21 101-1-11-2021 101-21-01-62 101-21-01-19 Main 2nd Semester of AY 2019–2020 182,726.10 140,582.94
01/20/21 101-1-11-2021 101-21-01-60 101-21-01-18 Main 1st Semester of AY 2020–2021 181,163.00 138,889.68
02/22/21 101-2-39-2021 101-21-02-252 101-21-02-113 Cabadbaran 1st Semester of AY 2020–2021 974,313.00 743,826.14
Total under the Regular Agency Fund ₱ 3,646,393.01 ₱ 2,797,799.85
INTERNALLY GENERATED FUND
01/20/21 164-1-16-2021 164-21-01-72 164-21-01-7 Main 2nd Semester of AY 2019–2020 ₱ 354,475.70 ₱ 272,744.71
Total under the Internally Generated Fund ₱ 2,498,111.62 ₱ 2,230,420.94
Grand Total ₱ 6,144,504.63 ₱ 5,028,220.79

104
COMMISSION ON AUDIT Annex F
Caraga State University, Cabadbaran Campus AAR, page 49
Cabadbaran City
Liquidated Damages that Should Have Been Imposed for the Late Delivery of Goods
CY 2021
LDDAP-ADA Purchase Order Delivery Receipt Delay in Days Amount of Liquidated Damages
Deficiencies Noted Related to the Imposition of
Nature of Date Delivery Date Liquidated Damages
Date No. Payee Amount Amount Amount Per DV Per Audit Per DV Per Audit Deficiency
Transaction Received Date Delivered
03/29/21 05-03-003 EESM To pay 1 lot supply 194,843.10 08/03/20 ₱ 205,098.00 09/02/20 09/14/20 ₱ 48,285.00 0 12 ₱ - ₱ 579.42 ₱ 579.42 The supplier had already defaulted at the time their
BOOKSTORE and delivery of requests for time extension were submitted which
various books for 09/14/20 14,795.00 0 12 - 177.54 177.54 was on October 6, 2020 and December 1, 2020.
CSUCC State-of-Art Moreover, the requested period of extension was
10/19/20 88,028.00 0 47 - 4,137.32 4,137.32
Library longer than the original delivery period.
01/19/21 34,300.00 0 139 - 4,767.70 4,767.70 Furthermore, the Campus Librarian was the one
who signed the approval of the request letters of the
01/19/21 19,690.00 0 139 - 2,736.91 2,736.91 suppliers.
Total ₱ 205,098.00 ₱ - ₱ 12,398.89 ₱ 12,398.89

04/19/21 05-04-006 POWER ON To pay for 1 lot 818,086.75 11/03/20 ₱ 966,516.00 12/03/20 11/17/20 ₱ 223,760.00 0 0 ₱ - ₱ - ₱ - The letter of the supplier did not indicate the date
ENTERPRISES Procurement of ICT that it was received by CSU, thus, it could not be
CO. Equipment for Virtual 11/19/20 84,150.00 0 0 - - - determined if it was submitted on or before the due
Learning On Line date of the delivery of the goods. Moreover, the
12/16/20 120,000.00 0 13 - 1,560.00 1,560.00
Class said letter implied that the request for time
12/22/20 493,956.00 0 19 - 9,385.16 9,385.16 extension was already approved, however, no other
documents were attached on the disbursement
03/18/21 44,650.00 0 105 - 4,688.25 4,688.25 voucher indicating the period of extension granted
and if such extension was indeed approved.
Total ₱ 966,516.00 ₱ - ₱ 15,633.41 ₱ 15,633.41
04/21/21 05-04-007 LIFEWORKS To pay for year book 459,427.17 02/07/20 ₱ 494,577.00 03/08/20 02/18/21 ₱ 247,320.00 0 347 ₱ - ₱ 85,820.04 ₱ 85,820.04 The supplier had already defaulted at the time their
PRINT HUB printing for CSUCC request for time extension was submitted which was
03/30/21 247,257.00 15 387 3,708.86 95,688.46 91,979.60 on January 6, 2021 and the requested period of
extension was longer than the original delivery.
Total ₱ 494,577.00 ₱ 3,708.86 ₱ 181,508.50 ₱ 177,799.64
06/07/21 05-06-014 DATAWORLD To pay for 1 lot 188,585.85 10/07/20 ₱ 222,920.00 11/06/20 11/12/20 ₱ 38,845.00 0 6 ₱ - ₱ 233.07 ₱ 233.07 No letter requesting for time extension in the
COMPUTER Procurement of Office delivery of goods was attached on the disbursement
CENTER Equipment for 11/18/20 49,085.00 0 12 - 589.02 589.02 voucher.
Various Offices
03/16/21 17,200.00 0 130 - 2,236.00 2,236.00
04/13/21 43,000.00 0 158 - 6,794.00 6,794.00
04/13/21 74,790.00 0 158 - 11,816.82 11,816.82
Total ₱ 222,920.00 ₱ - ₱ 21,668.91 ₱ 21,668.91

06/18/21 05-06-017 JOELMAR To pay for consumable 492,648.39 10/06/20 ₱ 584,850.00 11/05/20 12/14/20 ₱ 258,650.00 0 39 ₱ - ₱ 10,087.35 ₱ 10,087.35 The letter of the supplier only requested that a
TRADING chemicals for Science certain item amounting to ₱2,700.00 be waived.
Laboratory and 04/26/21 323,500.00 0 172 - 55,642.00 55,642.00 They did not request for a time extension in the
swimming pool delivery of the goods.
Total ₱ 582,150.00 ₱ - ₱ 65,729.35 ₱ 65,729.35
Grand Total ₱ 2,153,591.26 ₱ 2,473,961.00 ₱ 2,471,261.00 ₱ 3,708.86 ₱ 296,939.06 ₱ 293,230.20

105
COMMISSION ON AUDIT Annex G
Disbursement Vouchers with Incomplete Supporting Documents

CY 2021
Check/ADA
DV No./ Payroll Fund Source Payee Nature of Payment Amount Remarks
Date No.
To payment for office furniture and fixture for the
10/22/21 164-10-428-2021 164-21-10-1638 IGF ADA RDR Trading operation of ADMISSION OFFICE. PR#164-21-07- 107,342.77 *No OR
241 PO#164-21-07-231
Sub-Total 107,342.77
To payment for the provision of Drugs, Medecine,
Medical, Dental and Laboratory supplies for the
05/03/21 101-5-166-2021 101-21-04-752 RAF ADA EZMEDS PHARMA CO. 268,132.58 *No OR
operation of University Clinic PR NO:101-21-01-24 PO
NO:101-21-02-35.
09/06/21 101-9-435-2021 101-21-08-1639 RAF ADA KITCHIE O. GERARDO To payment for the terminal leave for the year 2021. 834,696.65 *DV not signed by payee
09/06/21 101-9-436-2021 101-21-08-1638 RAF ADA KITCHIE O. GERARDO To payment for the terminal leave for the year 2021. 195,937.00 *DV not signed by payee
To payment for the terminal leave of Mrs Danilo A. Ga-
09/13/21 101-9-446-2021 101-21-07-1355 RAF ADA DANILO A. GA-AS 834,599.00 *DV not signed by payee
as.
BN BUILDERS & *No Monthly Certificate of Payment and
To payment for the Establishment of Ladies Dormitory.
09/16/21 101-9-452-2021 101-21-09-1678 RAF ADA CONSTRUCTION 6,672,375.20 Photocopy of vouchers of all previous
(3rd Partial Billing)
SUPPLIES payments
BN BUILDERS & *No Statement of Time Elapsed, Monthly

To payment 3RD BILLING for the Establishment of
09/28/21 101-9-470-2021 101-21-09-1787 RAF ADA CONSTRUCTION 8,530,742.62 Certificate of Payment and Photocopy of
Gents Dormitory.
SUPPLIES vouchers of all previous payments
REYROSE
To payment for the completion of College of *No Statement of Time Elapsed, Monthly
CONSTRUCTION &
09/28/21 101-9-474-2021 101-21-09-1807 RAF ADA Enginnering and Information Technology (CEIT) 15,010,576.56 Certificate of Payment and Photocopy of
SUPPLY DEVELOPMENT
Complex Building B.(SECOND PARTIAL BILLING) vouchers of all previous payments
CORPORATION

To payment for the Establishment of Ladies
Dormitory.(FOURTH PARTIAL BILLING)

To payment for the Establishment of Gents
Dormitory.(FOURTH PARTIAL BILLING).
106
Check/ADA
Date No.
To payment for the Completion of Engineering and *No Statement of Time Elapsed, Monthly
AGUERO
09/28/21 101-9-475-2021 101-21-09-1806 RAF ADA Information Technology (CEIT) Complex Annex 9,064,277.32 Certificate of Payment and Photocopy of
CONSTRUCTION
Building.(SECOND PARTIAL BILLING). vouchers of all previous payments
ROWIES To payment 10% WARRANTY RETENTION for the *No certificate from the end-user that the
09/28/21 101-9-477-2021 101-21-06-1059 RAF ADA 1,999,457.87
CONSTRUCTION Completion of the Multi-Purpose Building (CAS) project is completed and inspected
REYROSE
To payment 10% WARRANTY RETENTION for the
CONSTRUCTION & *No certificate from the end-user that the
10/15/21 101-10-510-2021 101-21-08-1466 RAF ADA Construction of College of Engineering and 5,762,829.35
SUPPLY DEVELOPMENT project is completed and inspected
Information Technology Complex.
CORPORATION
Sub-Total 58,633,210.79
To payment for the provision of Machinery and
LIFELINE DIAGNOSTICS
04/06/21 184-4-84-2021 184-21-03-268 TF ADA Technical Scientific Equipment for the operation of 1,853,212.50 *No OR
SUPPLIES, INC
DABIOTECH-C2003.
To payment for the provision of Laboratory Supplies for
PJD LAB MARKETING &
06/18/21 184-6-195-2021 184-21-06-519 TF ADA the operation of NACS Project. PR NO: 184-21-02-17 159,702.24 *No OR
SERVICES
PO NO: 184-21-03-16
CAS COLOR To payment for auto tensile tester for the operation of
07/02/21 184-7-237-2021 184-21-06-605 TF ADA APPLICATION DABIOTECH-C2003 project PR184-21-02-28 546,210.00 *No OR
SPECIALIST PO#184-21-03-24
INFINITECARE To payment for the provision of I.T Equipment for the
*No OR - collection receipt only
09/22/21 184-9-435-2021 184-21-09-1023 TF ADA TECHNOLOGY operation of Smart Mines Project PR NO:184-21-03-50. 703,564.72
*DV not signed by payee
SOLUTIONS, INC. PO NO:184-21-04-69.
To payment 10% warranty retention amounting to *No certificate from the end-user that the
10/18/21 184-10-490-2021 184-21-09-1072 TF ADA FILANASERVE 140,496.00
127,490 and 13,000.00 project is completed and inspected
BERFAB ARTS AND To payment for IT Materials for the Operations of
10/20/21 184-10-509-2021 184-21-10-1165 TF ADA CRAFT CHED Fight Against CoViD-19 Project per PR# 184- 667,593.50 *DV not signed by payee
MANUFACTURING 21-04-120 PO#184-11-05-101
Sub-Total 4,070,778.96
To payment for the provision of musical instruments for
*No copy of Award Notice Abstract
02/18/21 74289862 164-21-01-134 IGF RCI Solidmark, Inc. the operation of CSU culture and arts office. PR NO: 384,167.64
(PhilGEPS)
164-20-10-303 PO NO: 164-20-10-226
PJD LAB MARKETING & To payment to provide laboratory materials for the *No OR
06/18/21 74290043 164-21-06-910 IGF RCI 445,492.77
SERVICES operation of CAA lab and Biology *No RFQ attached
To payment for the provision of laboratory materials and
PJD LAB MARKETING &
06/22/21 74290044 164-21-06-911 IGF RCI equipment for the operation of Physics Lab, CAS 450,342.71 *No OR
SERVICES
Chemistry
To payment to provide laboratory equipment for the
PJD LAB MARKETING & *No OR
06/22/21 74290045 164-21-06-913 IGF RCI operation of CEGS Lab.PR NO: 164-20-08-207 PO 355,222.28
SERVICES *No RFQ attached
NO: 164-20-09-184
107
Check/ADA
Date No.
To payment for the provision of Books for the operation
CD BOOKS *No OR
09/22/21 74290197 164-21-09-1519 IGF RCI of University Library. PR NO: 164-21-06-188 PO NO: 140,869.23
INTERNATIONAL, INC. *DV not signed by payee
164-21-06-175 (Lot 2)
WEBCODE I.T. To payment for ICT supplies and materials for the
10/06/21 74290221 164-21-10-1569 IGF RCI 1,283,703.73 *DV not signed by payee
SOLUTION operation of CSU LIBRARY
CARAGA ASSOCIATION
To payment for the dues for AY 2020-2021 1st *No OR
10/13/21 74290235 164-21-10-1573 IGF RCI OF STATE UNIVERSITIES 1,138,575.00
semester and 2nd semester. *DV not signed by payee
AND COLLEGES, INC.
INFINITECARE To payment for the provision of fabrication and

*No OR
10/19/21 74290239 164-21-10-1661 IGF RCI TECHNOLOGY installation of raised flooring system@ new MIS server 369,445.00
*DV not signed by payee
SOLUTIONS, INC. room PR NO: 164-21-05-174 PO NO: 164-21-06-139.
Sub-Total 4,567,818.36
INDUSTRIAL
To payment for the provision of Laboratory Analysis *No OR
TECHNOLOGY
10/25/21 11003941 184-21-10-1154 TF DBP RCI services for the operation of Pcieerd-Valorization Project 123,500.00 *DV not signed by payee
DEVELOPMENT
PR NO: 184-21-04-113 PO NO: 184-21-05-96. *Only scanned signature in DV box "D"
INSTITUTE (ITDI-DOST)
INDUSTRIAL
To payment for the provision of Laboratory sample for *No OR
TECHNOLOGY
10/25/21 11003943 184-21-10-1156 TF DBP RCI the operation of NACS Project PR NO: 184-21-02-22 114,000.00 *DV not signed by payee
DEVELOPMENT
PO NO: 184-21-03-21. *Only scanned signature in DV box "D"
INSTITUTE (ITDI-DOST)
Sub-Total 237,500.00
To payment for the provision of other supplies

*No copy of Award Notice Abstract
02/23/21 56002386 161-21-02-32 BRF RCI Butuan Golden Key Corp. (skimmed milk) for the operation of Dairy processing 365,300.78
(PhilGEPS)
center PR N0:161-21-01-06 PO NO:161-21-01-05.
To payment for the provision of other supplies and

GREAT HARVEST FOOD materiasl (Milk and Sugar) for the operation of Dairy
09/27/21 56002486 161-21-09-298 BRF RCI 934,572.50 *DV not signed by payee
INDUSTRY Processing Center-BRF.PR No:161-21-07-75 PO
No:161-21-08-70
Sub-Total 1,299,873.28
Grand Total 68,916,524.16
MARY BRIGITTEE A. TANJAY EDA CHRISTINE T. JAMOLOD

108
COMMISSION ON AUDIT Annex H
Loan Balances Under the Student Assistance Fund for Education (SAFE) Program
Refunds/Returns Uncollected Loan

Name I.D. No. Loan Granted
Date Amount Balance
Graduates in CY 2009
1. ABARCA, JAY O. 051-10531 ₱ 8,000.00 - ₱ - ₱ 8,000.00
2. ACDAL, LOVILLA G. 051-00036 8,000.00 - - 8,000.00
3. AGOT CRISTEN IVY T. 005-00486 8,000.00 - - 8,000.00
4. AGUNAT, RHEZZA B 051-01254 8,000.00 - - 8,000.00
5. ALANANO, ROLDAN A. 005-00653 8,000.00 - - 8,000.00
6. ALCACHUPAS, CLEOFE A. 051-00579 8,000.00 - - 8,000.00
7. ALFARO, JEEPE D 003-03253 8,000.00 - - 8,000.00
8. AMOGUIS, ELLEN A. 051-00411 8,000.00 - - 8,000.00
9. ANGCOS, JOSEFINA B. 005-00234 8,000.00 - - 8,000.00
10. AQUILATO, OMAR A. 005-00637 8,000.00 - - 8,000.00
11. AQUINO, LEAH Y. 051-00070 8,000.00 - - 8,000.00
12. ASCAREZ, JOMAR B. 005-00075 8,000.00 - - 8,000.00
13. BAGUHIN, SHIELA C. 051-00444 8,000.00 - - 8,000.00
14. BAJENTING, MARVINA R. 005-00607 8,000.00 - - 8,000.00
15. BARBADILLO, WELMA G. 004-00058 8,000.00 - - 8,000.00
16. BARBER, MARY PILAR J. 005-00186 8,000.00 - - 8,000.00
17. BARING, AILENE A. 051-01321 8,000.00 - - 8,000.00
18. BATAC, ESTER A. 052-08302 8,000.00 - - 8,000.00
19. BERONILLA, CELIA D. 005-00196 8,000.00 - - 8,000.00
20. BESTUDIO, AIZA L. 051-00384 8,000.00 - - 8,000.00
21. BONCALES, CELESTINO C. 005-00297 8,000.00 - - 8,000.00
22. CABATINGAN, VENUS AMOR P. 005-20075 8,000.00 - - 8,000.00
23. CABREDAS JR., EMELIANO F. 005-00563 8,000.00 - - 8,000.00
24. CABRETO, CORNELIO E. 004-01313 8,000.00 - - 8,000.00
25. CALO, SHARON P. 004-00439 8,000.00 - - 8,000.00
26. CANDOLE, CATHY M. 051-01454 8,000.00 - - 8,000.00
27. CAPANGPANGAN, ROWENA V. 003-03431 8,000.00 - - 8,000.00
28. CAPAPAS, GARY CLINT N. 004-00122 8,000.00 - - 8,000.00
29. CEBUALA, MARY JOY E. 005-00359 8,000.00 - - 8,000.00
30. COCON, JHOLYVIL V. 051-00308 8,000.00 - - 8,000.00
31. CODILLA, ALLEN D. 005-00927 8,000.00 - - 8,000.00
32. CORTEZ, CIDRICK M. 052-03362 8,000.00 - - 8,000.00
33. DE JESUS, NOEL M 004-00432 8,000.00 - - 8,000.00
34. DOLDOLEA, RIZZA B. 051-00093 8,000.00 - - 8,000.00
35. DONOSO, JENNIA M. 005-40227 8,000.00 - - 8,000.00
36. DUQUE, BENJIE P. 004-00907 8,000.00 - - 8,000.00
37. ESPINOSA, ANNA LISSSA L. 051-10356 8,000.00 - - 8,000.00
38. ESTOMATA, ZENOBIA M. 051-00967 8,000.00 - - 8,000.00
39. EXCLAMADOR, MARICHEL E. 051-00967 8,000.00 - - 8,000.00
40. FELIAS, ALMER J. 003-03553 8,000.00 - - 8,000.00
41. FLORES, JAY 004-00918 8,000.00 - - 8,000.00
42. GALLEGO, SHERYL M. 004-00393 8,000.00 - - 8,000.00
43. GAMAYON, JENNET B. 051-00852 8,000.00 - - 8,000.00
44. GARCIA, NOE C. 004-01693 8,000.00 - - 8,000.00
45. GARNOZA, LUZEMAY GRACE C. 003-03601 8,000.00 - - 8,000.00
46. GASIS, ROSE BIE M. 004-00030 8,000.00 - - 8,000.00
47. GEMINA, ANGELICA C. 005-00994 8,000.00 - - 8,000.00
48. GITANES, ARIAN JOY A. 051-00455 8,000.00 - - 8,000.00
49. GOLDE, GEMAFE J. 005-00424 8,000.00 - - 8,000.00
50. GOMEZ, JAY ANN A. 005-01269 8,000.00 - - 8,000.00
51. GONZALES, RIO MARIE 002-00595 8,000.00 - - 8,000.00
52. GUMAPAC, GEMALYN E 051-00640 8,000.00 - - 8,000.00
53. GUMAPAC, GWENDOLYN B. 005-00831 8,000.00 - - 8,000.00
54. JALASAN, DAISY MAE C. 051-00392 8,000.00 - - 8,000.00
55. JAMEN, RACHEL C. 051-00551 8,000.00 - - 8,000.00
56. JAO, MAE-ANN B. 051-00641 8,000.00 - - 8,000.00
57. LADAGA, MA. JINKY C. 005-00230 8,000.00 - - 8,000.00
58. LAFUENTE, CARMEN F. 005-01119 8,000.00 - - 8,000.00
59. LAMOSTE, RYAN M. 005-00331 8,000.00 - - 8,000.00
60. LARA, ARIANE ROSE T. 051-00014 8,000.00 - - 8,000.00
109
Date Amount Balance
61. LATORRE, VINCESSA MAY B. 005-00116 8,000.00 - - 8,000.00
62. LIBAGO, PHOEBE B. 051-00322 8,000.00 - - 8,000.00
63. LIBUMFACIL , RONABETH B. 051-00859 8,000.00 - - 8,000.00
64. LICONG, GUALBERTO M. 051-20005 8,000.00 - - 8,000.00
65. LONTOCO, FE B. 005-00570 8,000.00 - - 8,000.00
66. LOPEZ, DEBIE JOY C. 003-03087 8,000.00 - - 8,000.00
67. LORETO, RICKY S. 004-01569 8,000.00 - - 8,000.00
68. MAGNAYE, GEMMALYN E. 051-10008 8,000.00 - - 8,000.00
69. MALINAO, MAE N. 051-00816 8,000.00 - - 8,000.00
70. MAMAC, MARY JANE C. 051-00721 8,000.00 - - 8,000.00
71. MANIEGO, ANA TERISSA B. 051-00245 8,000.00 - - 8,000.00
72. MANLANGIT, ARCILIE M. 004-00331 8,000.00 - - 8,000.00
73. MANUBAY, RYAN ANTHONY E. 004-01561 8,000.00 09/01/16 2,000.00 6,000.00
74. MARAVILLA, JUNNEL C. 004-01789 8,000.00 - - 8,000.00
75. MARTINEZ, JEPTHEJHUN M. 004-00611 8,000.00 - - 8,000.00
76. MONTECILLO, JOSEPH ROY A. 061-10052 8,000.00 - - 8,000.00
77. MONTECLARO, KENNETH RYAN V. 051-00141 8,000.00 - - 8,000.00
78. MONTON, MARIA ELENA O. 001-00043 8,000.00 - - 8,000.00
79. MOSENDE, CHARYFE V. 004-00924 8,000.00 05/17/19 8,000.00 -
80. MUSICO, IREEN P. 051-00068 8,000.00 - - 8,000.00
81. NADALA, REGELINE A. 051-00905 8,000.00 - - 8,000.00
82. NAVALES, NORFIN P. 051-00088 8,000.00 - - 8,000.00
83. OCHARON, DAISA S. 005-00036 8,000.00 - - 8,000.00
84. OCMEN, JULIUS L. 005-00511 8,000.00 01/21/20 8,000.00 -
85. OFIANGA, ARVYL B. 005-00285 8,000.00 - - 8,000.00
86. OSICO, MERIAM A. 004-01098 8,000.00 - - 8,000.00
87. OTAZA, SWANNIE MY E. 005-00356 8,000.00 - - 8,000.00
88. PARAISO, GLENN C. 005-00478 8,000.00 - - 8,000.00
89. PARCO, LONEVIE U. 051-01010 8,000.00 - - 8,000.00
90. PEPITO, ARNEL O. 005-00695 8,000.00 - - 8,000.00
91. PETEROS, MELODIE C. 004-01447 8,000.00 - - 8,000.00
92. PLATA, JONNA A. 004-00894 8,000.00 - - 8,000.00
93. PLAZO, DENNIS T. 004-00263 8,000.00 - - 8,000.00
94. POCONG, ROSELYN B. 005-00127 8,000.00 - - 8,000.00
95. PORES, CHRISTINA C. 005-00417 8,000.00 - - 8,000.00
96. QUIBUYEN, LEONIDA T. 005-00046 8,000.00 - - 8,000.00
97. RELAMPAGOS, JENNILYN C. 004-01575 8,000.00 - - 8,000.00
98. SABADO, MARICAR A. 051-00247 8,000.00 - - 8,000.00
99. SACUROM, ALMASAR C. 051-00469 8,000.00 - - 8,000.00
100. SAJOL, JOELYN A. 051-00331 8,000.00 - - 8,000.00
101. SAMUYA, MARCHELLE O. 051-00777 8,000.00 - - 8,000.00
102. SIBAYAN, JAN WARREN A. 005-00236 8,000.00 - - 8,000.00
103. SISPEREZ, DESEREE LEXIE B. 004-00710 8,000.00 - - 8,000.00
104. SOLIVEN, MAYME A. 051-00074 8,000.00 - - 8,000.00
105. SOSO, HEBBARD T. 005-00450 8,000.00 - - 8,000.00
106. TAGANAHAN, JOANNA G. 005-00274 8,000.00 - - 8,000.00
107. TAGLUCOP, EDVIE M. 005-10642 8,000.00 - - 8,000.00
108. TAMAŇO, MARITHEL L. 051-00873 8,000.00 - - 8,000.00
109. TANJAY TEOFILO A. 051-00237 8,000.00 - - 8,000.00
110. TANGKOY ANNABEL 005-00161 7,000.00 - - 7,000.00
111. TARIFE, IRISH B. 051-10574 8,000.00 - - 8,000.00
112. TINOY, MAREBEL P. 004-00334 8,000.00 06/13/19 8,000.00 -
113. TINOY, MAREBETH P. 004-00674 8,000.00 06/13/19 8,000.00 -
114. TRAJANO, CATHERINE C. 051-10611 8,000.00 - - 8,000.00
115. TUBA-ON, DINAH J. 005-00531 8,000.00 - - 8,000.00
116. UDARBE, APOLITHA A. 005-17942 8,000.00 - - 8,000.00
117. VIRTUDAZO, JANETH B. 004-00801 8,000.00 - - 8,000.00
118. YANSON, FEDIE P. 005-00167 8,000.00 - - 8,000.00
Total for Graduates in CY 2009 ₱ 943,000.00 - ₱ 34,000.00 ₱ 909,000.00
1. ABELLA, ABEL J. 051-01832 ₱ 8,000.00 - ₱ - ₱ 8,000.00
2. ABELLA, EDMARIE L. 051-11282 8,000.00 - - 8,000.00
3. AMORA, REYIN G. 005-00269 8,000.00 - - 8,000.00
4. ANDIG, MA. CONNIE M. 004-01363 8,000.00 - - 8,000.00
5. APAT, GLADYSMAE 051-00151 8,000.00 - - 8,000.00
6. BACALSO, SUNDIE A. 051-00738 8,000.00 - - 8,000.00
7. BAHIAN, MELVIN P. 051-01342 8,000.00 08/31/16 4,000.00 4,000.00
8. BARRIENTOS, NINO S. 002-00991 8,000.00 - - 8,000.00
9. BATING, MARIVIC B. 051-02289 8,000.00 05/06/15 7,640.00 360.00
110
Date Amount Balance
10. BERMOY, CATHY I. 005-00849 8,000.00 - - 8,000.00
11. BUSTAMANTE, JANICE ANGELLE F. 003-04436 8,000.00 - - 8,000.00
12. CEMINE, REIMAN HOPE M. 051-10037 8,000.00 - - 8,000.00
13. DAGASDAS, ANNA MAE P. 005-00767 8,000.00 - 5,333.50 2,666.50
14. DENUBO, RONALD G. 004-01222 8,000.00 - - 8,000.00
15. DURANGO, RIENALYN M. 003-03093 8,000.00 - - 8,000.00
16. EFREN, RONIELO R. 004-00985 8,000.00 - - 8,000.00
17. ELLO, ARBIE DAWN N. 061-00047 8,000.00 - - 8,000.00
18. EMBALSADO, DANILO G. 051-10084 8,000.00 - - 8,000.00
19. FEROLIN, VINCENT D. 005-00828 8,000.00 - - 8,000.00
20. FORMENTERA, JOJIELYNE B. 051-00231 8,000.00 - - 8,000.00
21. GALINDO, ELSIE E 051-00180 8,000.00 - - 8,000.00
22. GITANES, ALLAN R. 003-04271 8,000.00 - - 8,000.00
23. GONZAGA, CHERRY MAY I. 051-01196 8,000.00 - - 8,000.00
24. GREGORIO, FRITZCHIE D. 051-00941 8,000.00 - - 8,000.00
25. GUERRA, WARREN S. 005-01192 8,000.00 - - 8,000.00
26. JAPITANA, CHRISTINE F. 061-00191 8,000.00 - - 8,000.00
27. LABASTIDA, HAZEL P. 051-00813 8,000.00 - - 8,000.00
28. LAMBAN, ROTCHE S. 061-00494 8,000.00 - - 8,000.00
29. LAMBAN, ROWENA S. 004-01837 8,000.00 - - 8,000.00
30. LAŇA, ODDYSSA 051-00154 8,000.00 - - 8,000.00
31. MANTONG, JANICE D. 051-00861 8,000.00 - - 8,000.00
32. MASAMAYOR, MICHELLE L. 051-00829 8,000.00 - - 8,000.00
33. MILLAN, PHOEBE U. 061-00160 8,000.00 - - 8,000.00
34. MONGAYA, NIŇA MARSEILLE C. 002-01063 8,000.00 - - 8,000.00
35. MONTON, CHEN J. 051-11477 8,000.00 - - 8,000.00
36. MORDENO, ELSIE B. 061-00369 8,000.00 - - 8,000.00
37. MUTIA, JOHN CARLO C. 004-00313 8,000.00 - - 8,000.00
38. NERI, JEAN B. 051-00104 8,000.00 - - 8,000.00
39. NISNISAN, NOEL H. 051-00032 8,000.00 - - 8,000.00
40. PAJARON, GERLIE JOY J. 051-01872 8,000.00 - - 8,000.00
41. PAPELIRAS, GLENNA ROSE D. 061-00161 8,000.00 - - 8,000.00
42. PLAZA, GRETHCEN NANETH G. 051-00662 8,000.00 - - 8,000.00
43. PLAZA, LIEZL D. 003-04154 8,000.00 - - 8,000.00
44. PONTEJOS, MARIDEL V. 051-00731 8,000.00 - - 8,000.00
45. RAŇON, JONEL A. 061-07091 8,000.00 - - 8,000.00
46. RONQUILLO, CORAZON M. 061-02323 8,000.00 - - 8,000.00
47. ROSALES, JIKY S. 051-00436 8,000.00 - - 8,000.00
48. RUAZA JR., FABIO C. 051-01221 8,000.00 - - 8,000.00
49. SAAVEDRA, CHRISTOPHER A. 005-10075 8,000.00 - - 8,000.00
50. SALAS, ROSEMARIE F. 005-00376 8,000.00 - - 8,000.00
51. SARANDE, JHERVIN CYRIL N. 005-00867 8,000.00 - - 8,000.00
52. SARSALE, JUNNEFER S. 003-03355 8,000.00 - - 8,000.00
53. SIAHAY, KATHRINA YVONNE T. 051-00472 8,000.00 - - 8,000.00
54. SOLES, HIJEL C. 051-02346 8,000.00 - - 8,000.00
55. TAHANLANGIT, SHIARI ANN M. 051-00279 8,000.00 - - 8,000.00
56. TEJANO, MARGAUX P. 051-00171 8,000.00 - - 8,000.00
57. TIEMPO, RACHEL L. 002-00433 8,000.00 06/17/15 8,000.00 -
58. VILLAMOR, ROLANDO E. 005-31329 8,000.00 - - 8,000.00
1. AMPARO, VHERNA P. 061-01010 ₱ 8,000.00 - ₱ - ₱ 8,000.00
2. APLASCA, LEOFER M. 062-00030 8,000.00 - - 8,000.00
3. BACLAYO, ARNEL L. 051-00510 8,000.00 - - 8,000.00
4. BALABA, EDNILY B. 061-10592 8,000.00 - - 8,000.00
5. BETARMOS, CAROLINE z. 061-00518 8,000.00 - - 8,000.00
6. BISMAR, KAREN ANN C. 061-21057 8,000.00 - - 8,000.00
7. CABATINGAN ERWIN H. 004-00466 8,000.00 - - 8,000.00
8. CANONOY, PHYSCHE BRENTT A. 051-00981 8,000.00 - 6.57 7,993.43
9. DE JESUS, JONNHA MAY 051-00710 8,000.00 - - 8,000.00
10. FUENTES, FRECILDA P. 062-00006 8,000.00 - - 8,000.00
11. GALINATO, MARIE CHU P. 051-00034 8,000.00 - - 8,000.00
12. GOLES, ROSEMARIE R. 061-00634 8,000.00 - - 8,000.00
13. HINGPIT, KETTY N. 061-00393 8,000.00 - - 8,000.00
14. LACRE, RUTHCHELYN R. 051-10505 8,000.00 - - 8,000.00
15. MAHUSAY, KAMMELA S. 051-00155 8,000.00 - - 8,000.00
16. MANLIMOS, RONNIE O. 061-01589 8,000.00 - - 8,000.00
17. PAJO JR., SAMUEL M. 061-00504 8,000.00 - - 8,000.00
18. POJADAS, MARITESS B. 061-10378 8,000.00 - - 8,000.00
111
Date Amount Balance
19. SAG-OD, SHAHANIE C. 061-10853 8,000.00 - - 8,000.00
20. SILLOTE, OYEN G. 004-01144 8,000.00 - - 8,000.00
21. UBAY, LEONIDES, S 061-10809 8,000.00 - - 8,000.00
Total for Graduates in CY 2011 ₱ 168,000.00 - ₱ 6.57 ₱ 167,993.43
1. APOLE, JASELLE M. 051-00880 ₱ 8,000.00 - ₱ - ₱ 8,000.00
2. BOCO, ROSYL 051-00512 8,000.00 - - 8,000.00
3. CAGAMPANG, CLAIBORNE S. 051-00085 8,000.00 - - 8,000.00
4. FRANCISCO, RANDOLF M. 051-00849 8,000.00 - - 8,000.00
5. FUSILLERO, JENNY LYN M. 061-20021 8,000.00 - - 8,000.00
6. JUANICO, GRETCHEN E. 051-00321 8,000.00 - - 8,000.00
7. PLAZA, JASON C. 071-02138 8,000.00 - - 8,000.00
8. QUISMONDO, MARICHU T. 061-01087 8,000.00 - - 8,000.00
9. SABUERO, CHRISTIAN PAUL 081-01476 8,000.00 - 8,000.00 -
10. SOSO, CHERRI MAE T. 061-00030 8,000.00 - - 8,000.00
Graduate in CY 2013
1. MANIEGO, HANNAH ROSE KAMILLE V. 071-02134 ₱ 8,000.00 - ₱ - ₱ 8,000.00
Total for Graduates in CY 2013 ₱ 8,000.00 ₱ - ₱ 8,000.00
1. BARITUA, JASON REY S. 061-00245 ₱ 8,000.00 - ₱ - ₱ 8,000.00
2. DENSING, MICHAEL O. 061-00021 8,000.00 - - 8,000.00
Total for Graduates in CY 2014 ₱ 16,000.00 ₱ - ₱ 16,000.00
Dropouts
1. AGDON JR., RENE NILO S. 004-00275 ₱ 8,000.00 - ₱ - ₱ 8,000.00
2. ALLOSADA, DEVY ROSE 061-00377 8,000.00 - - 8,000.00
3. ALWAG, MARICEL C. 004-01054 8,000.00 - - 8,000.00
4. AÑASCO, MA. CHRISTINA 051-00667 8,000.00 - - 8,000.00
5. ANOR, JARRIS S. 051-10229 8,000.00 - - 8,000.00
6. AQUINO, ETHEL T. 005-10531 8,000.00 - - 8,000.00
7. AURON, JOY ANNE LUCILL J. 004-00524 8,000.00 - - 8,000.00
8. BALISBIS, CHARYL C. 005-00221 8,000.00 - - 8,000.00
9. CAINDOY, GENEVIVE B. 061-11059 8,000.00 - - 8,000.00
10. CANONOY, PSYRELL JOY A. 061-00911 8,000.00 - - 8,000.00
11. CASTAÑOS, CLAREN B. 003-04260 8,000.00 - - 8,000.00
12. DIEZ, JULIET V. 981-00946 8,000.00 - - 8,000.00
13. FLOREN, MARY GRACE P. 051-01252 8,000.00 - - 8,000.00
14. GIDO, FIDEL, JEZREL S. 061-21871 8,000.00 - - 8,000.00
15. GOLEŇA, AILENE Y. 061-00364 8,000.00 - - 8,000.00
16. MACALOS, KENT A. 061-00008 8,000.00 - - 8,000.00
17. MINAO, JOVAN F. 061-10957 8,000.00 - - 8,000.00
18. MODIO, KATHREIN PEARL R. 005-01186 8,000.00 - - 8,000.00
19. MONDEJAR, GAVIN LOUI D. 004-00603 8,000.00 - - 8,000.00
20. NAZARENO, MA. RODELLA B. 003-04310 8,000.00 - - 8,000.00
21. PELING, BELINDA B. 981-00452 8,000.00 - - 8,000.00
22. RENDON, VANESSA P. 003-03230 8,000.00 - - 8,000.00
23. RESUS, ERA G. 002-00473 8,000.00 - - 8,000.00
24. VILLACORTE, PHILIP P. 003-04640 8,000.00 - - 8,000.00
25. MUNDIA, JAY MALLYN no data 8,000.00 - 8,000.00 -
Total for Dropouts ₱ 200,000.00 - ₱ 8,000.00 ₱ 192,000.00
Grand Total ₱ 1,879,000.00 - ₱ 74,980.07 ₱ 1,804,019.93
Prepared by:
EDA CHRISTINE T. JAMOLOD

Audit Team Leader
112
COMMISSION ON AUDIT Annex I
Non-VAT Registered Businesses that were Taxed Using the Outdated Tax Rate After the Effectivity of the TRAIN Law
Transactions from January 2021 to November 2021
Check / LDDAP-ADA Withholding of Percentage Tax

Fund Per DV Per Audit Over-
Date No. Payee Tax Base
Cluster (3%) (1%) Withheld
Transactions of the Main Campus
BERFAB ARTS AND CRAFTS
04/14/21 101-4-115-2021 RAF 136,870.00 4,106.10 1,368.70 2,737.40
MANUFACTURING
FRANCO Photoshoppe and
04/14/21 101-4-121-2021 RAF 57,250.00 1,717.50 572.50 1,145.00
Allied Services
DOWEL'S NATURE'S FLOW
04/21/21 101-4-141-2021 RAF 8,046.00 241.38 80.46 160.92
WATER STATION
FRANCO Photoshoppe and
04/21/21 101-4-141-2021 RAF 95,000.00 2,850.00 950.00 1,900.00
Allied Services
JANE ORNAMENTAL PLANTS
04/27/21 101-4-155-2021 RAF 260,000.00 7,800.00 2,600.00 5,200.00
AND FRUIT SEEDLINGS
04/12/21 74289962 IGF JOY-M Enterprises 8,000.00 240.00 80.00 160.00
04/26/21 164-4-164-2021 IGF LILS CATERING SERVICES 30,000.00 900.00 300.00 600.00
BLU ACQUA WATER
04/16/21 56002411 BRF 134,550.00 4,036.50 1,345.50 2,691.00
SYSTEM
GREAT HARVEST FOOD
04/20/21 56002412 BRF 416,250.00 12,487.50 4,162.50 8,325.00
INDUSTRY
PAPELEMENTO VISUAL
04/27/21 56002414 BRF 250,000.00 7,500.00 2,500.00 5,000.00
ARTS & SCENOGRAPHY
05/03/21 101-5-164-2021 RAF LILS CATERING SERVICES 4,500.00 135.00 45.00 90.00
05/03/21 101-5-166-2021 RAF EZMEDS PHARMA CO. 284,490.80 8,534.72 2,844.91 5,689.81
05/03/21 101-5-168-2021 RAF PORCINO P. EPIS 40,000.00 1,200.00 400.00 800.00
05/05/21 101-5-176-2021 RAF LILS CATERING SERVICES 38,500.00 1,155.00 385.00 770.00
05/10/21 101-5-188-2021 RAF ARNEL BAYANG ALIPAO 31,262.40 937.87 312.62 625.25
05/10/21 101-5-192-2021 RAF Rafael Fc Copy Center 92,900.00 2,787.00 929.00 1,858.00
FAST TECH COMPUTER
05/11/21 101-5-193-2021 RAF PARTS AND ACCESSORIES 574,600.00 17,238.00 5,746.00 11,492.00
SHOP
05/20/21 101-5-216-2021 RAF ARNEL BAYANG ALIPAO 15,631.20 468.96 156.31 312.65
LG Supplies and General
05/26/21 101-5-221-2021 RAF 52,000.00 1,560.00 520.00 1,040.00
Merchandise
05/05/21 74289995 IGF 73,240.00 2,197.20 732.40 1,464.80
Merchandise
05/18/21 164-5-199-2021 IGF 19,920.00 597.60 199.20 398.40
MANUFACTURING
05/04/21 184-5-111-2021 TR 47,450.00 1,423.50 474.50 949.00
MANUFACTURING
05/06/21 184-5-123-2021 TR 21,571.00 647.13 215.71 431.42
Merchandise
LUVIM TRANSPORT
05/12/21 184-5-133-2021 TR 50,000.00 1,500.00 500.00 1,000.00
SERVICES
GREAT HARVEST FOOD
05/04/21 56002415 BRF 208,125.00 6,243.75 2,081.25 4,162.50
INDUSTRY
GREAT HARVEST FOOD
05/04/21 56002419 BRF 208,125.00 6,243.75 2,081.25 4,162.50
INDUSTRY
MAG-UUMA AGRI. &
05/04/21 56002416 BRF 29,210.00 876.30 292.10 584.20
POULTRY SUPPLIES
Total Taxes Over-withheld by the Main Campus ₱ 64,933.85
113
Cluster (3%) (1%) Withheld
Transactions of the Cabadbaran Campus
AUDIOLINE MUSIC &
04/16/21 101-4-132-2021 RAF 2,745.00 82.35 27.45 54.90
SPORTS MDSE
04/16/21 101-4-134-2021 RAF BENJAMIN A. LANSANG 34,500.00 1,035.00 345.00 690.00
MAGADAN GENERAL
04/16/21 101-4-136-2021 RAF 65,000.00 1,950.00 650.00 1,300.00
MERCHANDISE
SORRERA-TY SALISE-
04/21/21 11089114 RAF 20,000.00 600.00 200.00 400.00
GONZAGA LAW OFFICE CO.
04/21/21 101-4-141-2021 RAF MOBIUS NEXT 80,876.25 2,426.29 808.76 1,617.53
04/14/21 936925 IGF BENJAMIN A. LANSANG 23,000.00 690.00 230.00 460.00
EASYLINK PRINT
04/28/21 05-04-008 IGF 45,020.00 1,353.60 450.20 903.40
SOLUTIONS INC.
MAGADAN GENERAL
05/03/21 101-5-164-2021 RAF 47,000.00 1,410.00 470.00 940.00
MERCHANDISE
DOD'S CALIBRATION
05/03/21 101-5-166-2021 RAF 8,800.00 264.00 88.00 176.00
SERVICING
LG SUPPLIES AND GENERAL
05/03/21 101-5-166-2021 RAF 61,380.00 1,841.40 613.80 1,227.60
MERCHANDISE
05/20/21 101-5-216-2021 RAF REYCRETZ E. LALUYAN 25,000.00 750.00 250.00 500.00
05/20/21 101-5-216-2021 RAF BENJAMIN A. LANSANG 11,500.00 345.00 115.00 230.00
JAMES VIARICE B.
05/26/21 101-5-220-2021 RAF 22,500.00 675.00 225.00 450.00
ANTIPORDA
05/10/21 936942 IGF CT MUSIC & SPORTS SHOP 28,680.00 860.40 286.80 573.60
JRE SOUND SYSTEM FOR
05/11/21 936943 IGF 19,000.00 570.00 190.00 380.00
RENTAL
05/12/21 05-05-009 IGF MOBIUS NEXT 17,181.24 518.44 171.81 346.63
LG SUPPLIES and GENERAL
05/20/21 05-05-010 IGF 21,700.00 654.00 217.00 437.00
MERCHANDISE
05/27/21 936951 IGF SKWEE JEE SPORTS ADS 28,400.00 852.00 284.00 568.00
MAGADAN GENERAL
06/01/21 101-6-224-2021 RAF 158,900.00 4,767.00 1,589.00 3,178.00
MERCHANDISE
06/08/21 101-6-243-2021 RAF EZMEDS PHARMA CO. 17,501.00 525.03 175.01 350.02
JAMES VIARICE B.
06/08/21 101-6-244-2021 RAF 22,500.00 675.00 225.00 450.00
ANTIPORDA
06/17/21 101-6-268-2021 RAF REYCRETZ E. LALUYAN 25,000.00 750.00 250.00 500.00
06/29/21 11187537 RAF LANIE FLOWERSHOP 8,000.00 240.00 80.00 160.00
06/03/21 05-06-018 IGF Anino, Rhodora Gliceria M. 11,500.00 345.00 115.00 230.00
06/03/21 05-06-018 IGF Mora, Freya G. 11,500.00 345.00 115.00 230.00
Total Taxes Over-withheld by the Cabadbaran Campus ₱ 16,352.68
Grand Total ₱ 81,286.52

114
COMMISSION ON AUDIT Annex J
Non-VAT Registered Businesses that were Treated as VAT Registered Businesses

Transactions from January 2021 to November 2021

Cluster (5%)* (3% / 1%) withheld
Transactions of the Main Campus
03/24/21 74289930 IGF DADA TRANSPORT SERVICE 7,500.00 334.82 225.00 ₱ 109.82
04/16/21 74289969 IGF ISG PRINT IDEAS 136,200.00 6,080.36 1,362.00 4,718.36
05/03/21 101-5-166-2021 RAF DADA TRANSPORT SERVICE 7,000.00 312.50 70.00 242.50
06/01/21 101-6-226-2021 RAF DADA Transport Service 3,500.00 156.25 35.00 121.25
LG SUPPLIES AND GENERAL
06/11/21 74290034 IGF 228,973.00 10,222.01 2,289.73 7,932.28
MERCHANDISE
07/12/21 74290072 IGF EZMEDS PHARMA CO. 518,537.50 23,149.00 5,185.38 17,963.63
08/25/21 164-8-16404043-2021 IGF DEPAUL SIGN FABRICATION 2,500.00 111.61 25.00 86.61
09/01/21 101-9-424-2021 RAF DOTHIE LINER 5,500.00 245.54 55.00 190.54
09/20/21 184-9-416-2021 TR ACM SURFING VIEW HOTEL 29,610.00 1,321.88 296.10 1,025.78
09/02/21 184-9-376-2021 TR DADA TRANSPORT SERVICE 45,000.00 2,008.93 450.00 1,558.93
10/19/21 74290243 IGF DADA TRANSPORT SERVICE 7,500.00 334.82 75.00 259.82
10/13/21 184-10-480-2021 TR DADA TRANSPORT SERVICE 30,000.00 1,339.29 300.00 1,039.29
10/21/21 184-10-512-2021 TR ACM SURFING VIEW HOTEL 21,200.00 946.43 212.00 734.43
11/05/21 101-11-545-2022 RAF DOTHIE LINER 5,500.00 245.54 55.00 190.54
11/05/21 101-11-545-2023 RAF DOTHIE LINER 5,500.00 245.54 55.00 190.54
11/03/21 184-11-549-2021 TR DADA TRANSPORT SERVICE 5,000.00 223.21 50.00 173.21
11/12/21 184-11-605-2021 TR ACM SURFING VIEW HOTEL 4,800.00 214.29 48.00 166.29
11/23/21 184-11-640-2021 TR DADA Transport Service 10,500.00 468.75 105.00 363.75
Total Taxes Over-withheld by the Main Campus ₱ 39,121.26
Transactions of the Cabadbaran Campus
JOYRO'S KITCHEN
01/20/21 11089005 RAF 37,000.00 1,651.79 1,110.00 ₱ 541.79
FASTFOOD & GRILL
05/20/21 05-05-010 IGF AZITSOROG INC. 46,854.00 2,096.16 468.54 1,627.62
10/11/21 101-10-499-2021 RAF EZMEDS PHARMA CO. 13,708.00 611.96 137.08 474.88
Total Taxes Over-withheld by the Cabadbaran Campus ₱ 2,644.29
Grand Total ₱ 41,765.55
*After dividing the tax base by 1.12

115
Annex K
116
Annex L.1
117
Annex L.2
118

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Republic of the Philippines

ANNUAL AUDIT REPORT

CARAGA STATE UNIVERSITY

For the Year Ended December 31, 2021

The Assistant Commissioner

The Cluster Director

The Assistant Commissioner

The Cluster Director

AGENCY ACTION PLAN AND STATUS OF IMPLEMENTATION

Agency Action Plan

AAR Various maintenance and other • Direct the CSU, Cabadbaran

AAR Honoraria for teaching overload • Stop the practice of charging

AAR Payment for the audit service • Instruct the Accountant to

AAR Liquidated damages were not • Collect the amount of

AAR Disbursement vouchers associated • Direct the Accountant to

AAR Disbursements of CSU aggregating • Instruct the concerned

AAR The limitations imposed by the • Instruct the GAD Focal

AAR Efforts in the collection of loans • Instruct the Office of

AAR The balances of the Due to NGAs • Direct the Accountant to

AAR The University did not fully • Fully implement the

AAR Payments of per diems/honoraria • Require the BOR members

AAR Notices of Disallowance (NDs) • Strictly follow Section 7.1,

*P = Partial; D= Delay; N-I=Non-Implementation

a. Comparative Financial Position and Results of Operations:

a. The accuracy, validity, and existence of the Guaranty/Security Deposits Payable

b. Various maintenance and other operating expenses incurred by the Cabadbaran

c. Honoraria for teaching overload incurred in CYs 2019–2020 totaling

a. Send confirmation letters to the payees listed in Annex A to ascertain the

Reclassify the balances listed in Annex C from the Guaranty/Security Deposits

b. Direct the CSU, Cabadbaran Campus to stop the practice of charging

7. The other significant audit observations and recommendations are as follows:

We recommended that Management collect the amount of ₱293,230.00 from the

Henceforth, instruct the concerned personnel to properly impose liquidated

We recommended that Management direct the Project Leader to hasten the

We also recommended to instruct the Accountant to return the unexpended

c. Disbursement vouchers associated with two COVID-19 related projects for

We recommended that Management direct the Accountant to immediately

We recommended that Management instruct the concerned personnel to ensure

We recommended that Management instruct the GAD Focal Committee to

We recommended that Management direct the GAD Focal Committee to revise

Likewise, provide an explanation on the identified discrepancies in the number

We recommended that Management instruct the Office of Admission and

We recommended that Management direct the Accountants to always withhold

E. Summary of Total Suspensions, Disallowances, and Charges

8. The Statement of Audit Suspensions, Disallowances, and Charges, which

9. Moreover, the Report on Notices of Suspension, Notices of Disallowance, and

F. Statement on the Quantity/Number of Audit Recommendations Implemented,

Part I AUDITED FINANCIAL STATEMENTS

• Independent Auditor’s Report 1

• Statement of Management’s Responsibility for Financial 4

• Statement of Financial Position 5

• Statement of Financial Performance 6

• Statement of Changes in Net Assets/Equity 7

• Statement of Cash Flows 8

• Statement of Comparison of Budget and Actual Amount 9

• Notes to Financial Statements 10

Part II AUDIT OBSERVATIONS AND RECOMMENDATIONS 38

Part III STATUS OF IMPLEMENTATION OF PRIOR YEARS’ 72

AUDITED FINANCIAL STATEMENTS