Bunkering Guidelines

RP MD 021, Rev. Orig.
GOVERNMENT OF RAS AL KHAIMAH

RAK PORTS
BUNKERING GUIDELINES
& REGULATIONS
RAK PORTS INTEGRATED MANAGEMENT SYSTEM
The user of any copy of this controlled document is responsible for verifying if it is the current version prior to use.
The controlled current version is available on the website https://rakports.ae/wp-content/uploads/2021/06/bunkering-guidelines.pdf
Issue date: 20-06-2021

© RAK Ports 2021 - All rights reserved RAK PORTS INTEGRATED MANAGEMENT SYSTEM
Issue Date: 20-06-2021 @ Office @ Archives
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© RAK Ports 2021 - All rights reserved. 0-2 years 3-5 years
UNCONTROLLED COPY WHEN PRINTED/OFFLINE
Bunkering Guidelines & Regulations
Document Owner: Harbour Master, RAK Ports
Revision History:
Version Date Reason for change Author
Orig. 20-06-2021 Initial Release HM

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RAK PORTS MEMBERS
SAQR PORT
One of the world’s leading bulk ports operating to highest international standards, the port is adjacent to the largest
limestone quarry in the world. The port has established a reputation for efficient service and fast turnaround of
vessels – just one of the value-added services that sets Saqr Port apart from other ports in the region. Fast, efficient
cargo handling and reliable distribution are the key elements to Saqr Port’s reputation for quality. Saqr Port is
handling bulk cargoes such as aggregates, coal, oil, gypsum, clay and other bulk materials for local factories. It
has a good commercial and warehousing property portfolio which supports a thriving business community.
Deep-Water Bulk Terminal: Situated adjacent to the main lee breakwater of Saqr Port Inner Harbour, the new
facility is the largest bulk terminal in the Gulf region and accommodates large cape-size vessels.
The 6 million square metres land and waterfront free zone development. RMCFZA is reinforcing RAK’s global
business footprint. RMCFZA’s harbour has 5 km of quay wall, with private jetties and common users berths and a
draft alongside of 6.5m.
RAS AL KHAIMAH PORT
A unique city centre port offering a range of modern cargo handling facilities and services. The port also
has a passenger/cruise terminal catering for the increasing interest in the leisure activities available in
this northern emirate.
ALJAZEERA PORT
The port offers a full range of cargo handling services on 960 metres of quay wall in addition to a dry docking and
ship repairing facility. This 50,000 square metres Dry Dock and Ship Lifting System has 12 dry berths – 8 berths
are 67.5m long x 30m wide and 4 berths are 77.5m long x 30m wide. The lifting dock has a synchronised lifting
capacity of 1,100 tonnes and can accommodate vessels up to 65m in length x 18m wide.
AL JEER PORT
Located at the RAK border with the Musandam, Oman. The port area is mostly for private tenants to berth layby
vessels with a small area for leisure vessels.

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GENERAL INTRODUCTION
These Guidelines & Regulations have been developed to ensure that Bunkering Operations are conducted in a
safe manner to reduce and minimise risks to personnel and the environment and apply to all parties involved with
Bunkering Operations within RAK Ports. These Guidelines & Regulations must be applied by all relevant parties
as a minimum standard for all Bunkering Operations within RAK Ports.
These Guidelines and Regulations do not relieve any person of the requirement to comply with any statutory Act,
Order or Regulation that may apply to their vessel or operation. Masters and Bunker suppliers shall comply at all
times with all the provisions of MARPOL Regulations and the ISM Code.
CONTACT INFORMATION
Group Office:
Saqr Port
Telephone: +971 (0)7 205 6000
E-mail: [email protected]
PO Box 5130, Ras Al Khaimah, U.A.E
Harbour Master’s Office

The Harbour Master’s Office is located in the Marine department at Saqr Port, and co-ordinates the statutory
compliance for navigational safety across all RAK Ports. All operational marine matters are dealt with by respective
ports.
For general enquiries, please call on: +971 (0)7 205 6164.
Port Control should be contacted for all urgent matters pertaining to marine operations:
• Saqr Port (Control Tower): VHF Ch.16/14 - Tel.: +971 (0)7 205 61 61 – Email: [email protected]
• RMC/Stevin Rock (Control Tower): VHF Ch.16/69 - Tel.: +971 (0)7 205 61 62 – Email: [email protected]
• Ras Al Khaimah Port (Control Tower): VHF Ch.16/71 - Tel.: +971 (0)7 202 98 07 – Email: [email protected]
• Al Jazeera Port (Control Tower): VHF Ch.16/68 - Tel.: +971 (0)7 244 66 27– Email: [email protected]
• Al Jeer Port – Contact Control Tower at Saqr Port & Al Jeer Port Office at: Tel.: +971 (0)7 268 23 33
APPROVALS & DOCUMENTATION
The Marine department approves STS bunkering operations. All requests and documents with regards to STS
bunkering shall be sent to Marine department.
Located at Saqr Port, the H&S department will verify and manage all documentation with regards to bunkering via
road tanker and accord necessary approvals to facilitate bunkering in the port.
Contact H&S department, call on: +971 (0)7 205 6188.
WEBSITE OF THE PORT

www.rakports.ae
WEBSITE OF THIS DOCUMENT

https://rakports.ae/wp-content/uploads/2021/06/bunkering-guidelines.pdf

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TABLE OF CONTENTS
Distribution ............................................................................................................................................... 1
Amendments ............................................................................................................................................ 1
Documents and Records.......................................................................................................................... 1
Reference Documents ............................................................................................................................. 1
Key Definitions / Terms ............................................................................................................................ 2-3
SECTION ONE
General Information
Introduction............................................................................................................................................... 4
Application ................................................................................................................................................ 4
Permissions .............................................................................................................................................. 5
Notification................................................................................................................................................ 6
Hazard Identification ................................................................................................................................ 6
SECTION TWO
Responsibilities
General Responsibilities .......................................................................................................................... 7

Master ...................................................................................................................................................... 7
Owner ....................................................................................................................................................... 8
Bunker Suppliers ...................................................................................................................................... 8
Officer in Charge/Bunker Supervisor ....................................................................................................... 9
SECTION THREE
Communication
General .................................................................................................................................................... 10
Emergency .............................................................................................................................................. 10
SECTION FOUR
Reporting Procedure
General Reporting .................................................................................................................................... 11

Spillage Reporting .................................................................................................................................... 11

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SECTION FIVE
General Procedure
The Ship’s Master Must: .......................................................................................................................... 12

The Officer in Charge Must: ..................................................................................................................... 13
The Bunker Supervisor Must:................................................................................................................... 14
SECTION SIX
Precautionary Measures
Precautions for ALL Bunkering Operations .............................................................................................. 15

Additional Precautions for Bunkering Out with Enclosed Docks .............................................................. 16
Additional Precautions for Bunkering from Bunker Barge (ALL Locations) ............................................. 16
Additional Precautions for Intermediate and Heavy Fuel (ALL Locations) .............................................. 16
Further Precautions .................................................................................................................................. 16
SECTION SEVEN
General Guidelines
Hose and Pipes ........................................................................................................................................ 17

Suspension of Operations ........................................................................................................................ 18
Spill Containment & Prevention ............................................................................................................... 18-19
Responsibilities for Spillage ..................................................................................................................... 19
Restriction on Bunkering Operations ....................................................................................................... 19
Bunker Barges ......................................................................................................................................... 19
Bunker Disputes ....................................................................................................................................... 19
SECTION EIGHT
Procedure for Bunkering of Vessels from Road Tankers
Overview .................................................................................................................................................. 20
Purpose and Scope .................................................................................................................................. 20
The Procedure ......................................................................................................................................... 20
Bunker Notification ................................................................................................................................... 21-22
ANNEX – Health, Safety & Environment – Precautionary Measures ...................................................... 23

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DISTRIBUTION
The ‘Bunkering Guidelines & Regulations’ for RAK Ports will be distributed as follows:
One copy will be posted on the company website and the following will be notified when there are any changes or
amendments:
1. Chief Executive Officer
2. Harbour Master
3. All Ports’ Managers
4. Security Manager
5. HSEQ Manager
6. Deputy Harbour Master
7. Port Control
One PDF copy shall be filed in the Integrated Management System as an internal Document.
AMENDMENTS
Proposed amendments are to be sent to the Document Owner, Harbour Master, who will maintain a record of
changes in accordance with the Control of Documents and Records Procedure.
DOCUMENTS AND RECORDS

The definition of documents and records is defined below:
• Documents: Documents may be in any form or type of medium such as paper, magnetic, electronic, photos
and templates. They are designed to capture information on activities or results.
• Records: Records provide evidence that activities have been performed or results have been achieved.
They always record the past.
REFERENCE DOCUMENTS
Document Title
International Safety Management Code (ISM).
MARPOL.
SOLAS Conventions.
Ship’s Safety Management System (SMS).
Shipboard Oil Pollution Emergency Plan (SOPEP).
Shipboard Marine Pollution Emergency Plan (SMPEP).
IBIA (International Bunker Industry Association) Publications.
RAK Ports Marine Safety Management System (MSMS).
RAK Ports Regulations.
RAK Ports Marine Guidelines.

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KEY DEFINITIONS/TERMS:
Unless the context otherwise requires in these Guidelines and Regulations:
Berth: Any berth, jetty or quay within RAK Ports area where a ship may be secured.
Bunker Barge/Vessel: Vessel (whether sea-going or not) provided by the Bunker Supplier for the
purpose of supplying Bunkers to or receiving Bunkers from Ships.
Bunkering by vessel at sea and in ports is known as ship to ship can take
place between two sea-going ships at anchorage or in port.
Bunker Oil: Any hydrocarbon mineral oil including lubricating oil which is carried by a ship
and used or intended to be used for the operation or propulsion of that ship
and any residues of such oil.
Bunkering: Transfer of non-cargo liquids in bulk via hose to or from vessel or berth in the
port.
Bunkering Operations: Transfer of Bunkers between vessels, road tankers or shore facilities.
Bunkering Permission: Authorisation by the Port authority to conduct bunkering operations within
RAK Ports area of jurisdiction.
Bunkering Safety Check List: Bunkering Safety Check List published in ISGOTT from time to time, or such
other bunkering safety check list which either matches or exceeds the
ISGOTT standard.
Bunkers: Marine Fuel Oil (MFO), Marine Diesel Oil (MDO), and/or Marine Gas Oil
(MGO).
Bunker Supervisor: Appropriately qualified person appointed by the Bunker Supplier to supervise
the Bunkering Operations on behalf of the Bunker Supplier (such Bunker
Supervisor may also be the Master of the Bunker Barge).
Bunker Supplier: The party supplying Bunkers to or receiving Bunkers from a Ship.
Bunker Supplier/Representative: The registered bunker supplier or representative responsible for the delivery
and documentation, hereafter referred to as the Supplier.
Bunker Transfer: The transfer of bunker oil, a flammable/combustible liquid intended for the
propulsion and or the auxiliary operation of a ship, or a liquid intended for
lubrication the ships engine or machinery. For the purpose of this document,
it also includes the transfer any slops from the vessel to a road tanker.
Cargo Transfer: The transfer between two ships of a substance consisting wholly or mainly
of oil which is transported by either or both of the ships for reward, but does
not include a bunkering operation.
DPC: Duty Port Controller.

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Harbour Master: Group Harbour Master of RAK Ports (and includes his deputy) and those
officers of RAK Ports’ Marine Department designated by the Harbour Master
to discharge the Harbour Master’s duties through the Port Control.
HFO: Heavy Fuel Oil.
HSEQM: RAK Port’s Health, Safety, Environment & Quality Manager.
I.M.D.G: International Maritime Dangerous Goods code.
Intertanko: The International Association of Independent Tanker Owners.
ISGOTT: International Safety Guide for Oil Tankers & Terminals.
Master: A person, other than a pilot or watchperson, having charge of a vessel.
Officer in Charge: Appropriately qualified officer appointed by the Ship’s Master to oversee the
Bunkering Operations.
Road Tanker: Road tanker approved by HSEQM, for the transportation or delivery of oil
products to vessels or facilities within RAK Ports.
Port Control: Port Control Centres located at Saqr Port, Ras Al Khaimah Port and Al
Jazeera Port, which are the coordinating centres for vessel movements and
for all emergency response in RAK Ports.
Ship: Vessel receiving Bunkers from or discharging Bunkers to a Bunker Barge,

road tanker or shore facility.
Shipping Agent: A person or an agency responsible for the administrative details of a ship, on
behalf of the ship owner or charterer, during the ship’s visit to the port.
Ship’s Representative: The Ship’s Officer responsible for receiving bunkers and documentation.
Sludge: Oily residue and or liquid waste taken from the engine room or another bilge
area on a ship.
SOPEP: Ship Oil Pollution Emergency Plan or Shipboard Marine Pollution Emergency
Plan as appropriate.
Vessel: Every description of vessel (howsoever propelled or moved) or any other

structure or craft (including pontoons) navigating or lying within RAK Ports.

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SECTION ONE
General Information
• Spillages and leakages during bunkering operations are a primary source of

oil pollution from ships. Experience has shown that many of the bunker spill
incidents are attributed to human error.
• All bunkering operations must be risk assessed by the bunker supplier and
all reasonable safety precautions must be taken to safeguard persons and
the environment.
• Masters and all ship owners, bunker suppliers and bunker barge/craft
Introduction operators whose vessels/road tankers are permitted to supply bunkers within
RAK Ports should ensure their employees adhere to the procedures and
requirements stipulated in these guidelines and regulations during every
bunkering operation.
• Please refer to STS Bunkering Procedure for pertinent information

regarding ship-to-ship bunkering operations within RAK Ports, at:
https://rakports.ae/wp-content/uploads/2021/06/sts-bunkering-
procedure.pdf
• These guidelines and regulations apply to any vessel bunkering operations

taking place at ports, terminals, harbours and anchorages within the limits of
RAK Ports jurisdiction.
• This document has been developed for the benefit of ship Masters and the
ship bunkering industry in RAK Ports comprising ship owners, operators,
bunker suppliers and bunker tanker operators, to carry out their
responsibilities for safe operation, environmental protection and regulatory
compliance.
• Bunkering is taken to mean the transfer of liquid hydrocarbons, intended for

the main propulsion and/or operation of the auxiliary equipment of a vessel
Application and/or for lubricating of the vessel’s engine or other machinery or the
discharge of bilge residues and other types of oily waste exceeding 1,000
litres.
• These guidelines and regulations do not apply to vessels less than 50gt or
vessels which normally navigate solely within the port; provided they have
appropriate procedures in place to prevent spillage, to clean up any spillage
which may occur and ensure any spillages are reported.
• These guidelines and regulations are to control bunkering operations and

transfer of slops between vessels or road tankers. They do not cover other
cargo oil transfers.

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• It is normal practice for vessels to receive bunkers whilst alongside their

berth.
• Bunkering of any ship by road tanker in any harbour at RAK Ports may only
be undertaken by approved Bunker supplier.
• Supply of bunkers at anchorage by bunker barge will be permitted only in the

fair-weather conditions.
• Permission for STS bunkering alongside in port, will be granted, subject to

availability of berth, and based on an assessment of navigational and
environmental risk factors, as well as prevailing and expected meteorological
conditions.
• All bunkering operations taking place in the port anchorage area will be
assessed for safety prior to the bunkering operation on the following criteria:
a. The place.
b. The size of vessel.
c. The draft of vessel.

Permissions
d. The expected length of time that bunkering operation will take and what
time is it expected to commence.
e. The weather forecast.
f. The type of bunker oil to be transferred (HFO will require Barge to be

fitted with booming equipment if the transfer takes place at anchor).
• Vessels may carry out bunkering operations in the port anchorage in the
areas defined below subject to the agreement of the Group Harbour Master.
• Vessels given permission to anchor and carry out bunkering operations will
be directed by the Port Control to a suitable anchorage in one of the following
areas:
a. Saqr Port Anchorage Zone 1.
b. Saqr Port SP1 and SP2.
c. Ras Al Khaimah Port Anchorage.
d. Al Jazeera Port Anchorage.

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• The Shipping Agent of a vessel intending to receive bunkers or discharge

oily waste alongside the berth via road tanker, shall send notification and
obtain approval from Safety department in accordance with “Safe Operating
Procedure (SOP) – Bunkering/Fuel Transfer Operations”.
• The Master/Shipping Agent of a vessel, intending to deliver and receive

bunkers via bunker barge, whether alongside at port berths, or lying at
designated anchor within RAK Ports, shall give notification to and seek
approval from Harbour Master by completing and sending Bunker
Notification Form to the Port Control.
Notification
• For Bunker Notification Form, see Annex 1 of STS Bunkering Procedure.
• The above notification to carry out STS Bunkering via bunker barge, should
preferably be sent 12 hours or more, prior to arrival of the bunker barge.
Where it is not practicable, the notification should be sent at least prior to the
bunker barge leaving its last port/location.
• In exceptional circumstances or in case of emergency bunkering

requirements, a bunker barge may be allowed to proceed to the port limits,
at a short notice, at the Harbour Master’s discretion, subject to prevailing
weather conditions and vessel traffic movements.
• Before a bunker or other liquid transfer commences, the entire process

needs to be examined by all parties involved in handling bunker fuels to
• Hazard identification
identify any hazards associated with the particular type of liquid being
handled and the type of transfer operation being employed.

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SECTION TWO
Responsibilities
During bunkering operations all vessels must provide a minimum of 30m clearance
when passing a bunkering operation. Consideration may be given to a reduced
clearance with the Harbour Master’s approval.
• Master, Owner, Bunker Supplier, Officer in Charge/Bunker Supervisor

should ensure that these Guidelines & Regulations and applicable industry
General responsibility
best practice for bunkering operations, including but not limited to ISGOTT,
are taken into account in their safety management systems.
• Master of mother-vessel has overall responsibility and accountability

for the safe conduct of operations while a ship is receiving bunkers.
• The Master must appoint an Officer in Charge and there shall also be a Duty
Deck Officer available or in attendance during the bunkering operations.
• In addition to sending the Bunker Notification Form (Annex 1 of STS

Bunkering Procedure) to the Port Control, the Master or Officer in Charge
must complete Bunkering Checklist in accordance with Bunkering/Fuel
Transfer Operations SOP and accordingly confirm to Port Control via VHF
prior to the commencement of the bunkering operations.
• On completion of bunkering:
Road Tanker delivery:

Master
The Master shall submit the copy of Delivery Report/Bunkering Report
duly signed by the surveyor/Master of the ship to port authority (Marine
department) via Shipping Agent in accordance with Bunkering/Fuel
Transfer Operations SOP.
STS delivery:
Submit Bunker Completion Form (Annex 2 of STS Bunkering

Procedure).
When bunkering from another vessel, the Bunker Completion Form

must be completed for both vessels individually.
Note: Bunkering/Fuel Transfer Operations SOP shall apply for bunkering

via road tanker - Refer to section Eight.

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• The registered owner of any vessel receiving or supplying bunkers shall be

required to have in place insurance or other financial security, such as the
guarantee of a bank or similar financial institution, to cover the liability of the
registered owner for pollution damage in an amount equal to that calculated
Owner in accordance with the Convention on Limitation of Liability for Maritime
Claims 1976, as amended.
• Details of such insurance or financial security shall be made available to the

port authority upon demand.
• The Bunker Supplier shall have written safety, health, environment and
quality programs (including a pollution emergency plan and/or SOPEP) in
place at all times and shall make these available to the Harbour Master upon
demand for inspection.
• The Bunker Supplier shall undertake risk assessments of the bunkering

services that it offers within the Port.
• The Bunker Supplier shall take out appropriate insurance with reputable
insurers in respect of third party liability risks (including but not limited to third-
party liability, wreck removal, pollution and personal injuries) and for levels
of cover as would be taken out normally by a prudent supplier of comparable
Bunker supplier services, and the Bunker Supplier shall provide the port Authority upon
demand with documentary evidence of such insurance cover.
• The Bunker Supplier shall have sufficient and appropriate drip containment
and spill response equipment on board the Bunker Barge and/or at the
location of the bunkering operations which shall be readily available for
deployment.
• Bunker Suppliers shall be responsible for complying with and adhering to the
appropriate practices and procedures laid down for their operations.
• The Bunker Supplier must appoint a Bunker Supervisor to liaise with the
Officer in Charge on the Ship.

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• Prior to the commencement of bunkering operations, the Officer in Charge

and Bunker Supervisor must exchange a Bunkering Check List in
accordance with Bunkering/Fuel Transfer Operations SOP.
• Copies of the Bunkering Check List must be retained by the Ship and
Bunker Supplier for at least one month following completion of the bunkering
operations and must be produced to the port authority upon demand for
inspection.
• During bunkering operations, the Officer in Charge and Bunker Supervisor

Officer in Charge /
shall ensure that all necessary measures are taken to prevent the spillage of
Bunker Supervisor Bunkers into the waters of the Port or onto any quayside.
• In the event that the Officer in Charge cannot identify or establish

communications with the Bunker Supervisor, then bunkering operations
should not commence or if they are under way they should cease
immediately.
• In the event that the Bunker Supervisor cannot identify or establish

communications with the Officer in Charge, then bunkering operations should
not commence or if they are under way they should cease immediately.

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SECTION THREE
Communication
• Before commencing bunkers, an effective and reliable means of

communication is to be established and agreed between both parties
(receiving vessel and bunker barge).
• The ship is to ensure that an agreed stop command and slow down command
has been established with the bunker provider.
• The most common means of communication during bunker operations is by

VHF radio. VHF radios Communication between the bunker station and the
General communication engine room is to be tested to ensure that noise from the machinery space
does not interfere or block the communication from the deck and lead to
misunderstanding.
• There should be an agreed emergency stop signal available should the main
communication fail with either party. If the emergency stop signal is initiated
then the bunkering operation should be halted immediately.
• During the bunkering operation, the primary means of communication is to be

regularly tested.
• The illustration below is typical emergency communication for use when

bunkering. Consideration must be given to language difficulties between the
receiving vessel and the bunker barge. Mutually agreed signals and
commands must be tested prior to commencing pumping.
Emergency
communication

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SECTION FOUR
Reporting Procedure
• As per RAK Ports Bunkering/Fuel Transfer Operations SOP prior to the

commencement of bunkering operations the Port Control must be notified
and provided with the following information:
a. Name of Bunker Barge or (in the case of road tankers or shore

facilities) details of Bunker Supplier.
b. Name of Ship.
c. Location of Bunkering Operations.

General reporting
d. Mode of transfer (Bunker Barge, road tanker or shore facility).
e. Details of Bunkers to be transferred and estimated quantity.
f. Proposed commencement time of Bunkering Operations.
g. Estimated completion time of Bunkering Operations.
• The Port Control must be notified when bunkering operations have been
completed.
• At any time during operations the Master must report any spillage (even if no
oil has entered the water) to the Harbour Master through the Port Control
immediately and the report must include:
a. The location of the spill
b. Details of the vessels involved
c. The type and quantity of Bunkers spilt
d. Actions taken so far (and by whom) to contain and recover the spill
Spillage reporting • All reports shall be made to Port Control:
a. By the Master of the Bunker Barge if the bunkering operations

involve a Bunker Barge, and/or
b. By the Master of the Ship if the bunkering operations involve either

a road tanker or shore facility.
• The Master of any vessel involved in bunkering operations must also provide
a written report (see POLREP https://rakports.ae/marine/) to the Harbour
Master at the earliest opportunity, as required by Statute. Failure to do so
may result in the vessel’s sailing being delayed.

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SECTION FIVE
General Procedure
• Follow the reporting procedures as specified in Section Three hereof as

appropriate.
• Produce a risk assessment and method statement for the bunkering

operations (which shall be made available to the Harbour Master upon
demand for inspection).
• Ensure the Officer in Charge on the Ship is in attendance at all times during
the bunkering operations and has the appropriate assistance to aid in safe
and effective operations.
• Ensure that the Officer in Charge has established and then continues to
maintain communication with the on-duty Deck Officer and Bunker
Supervisor during the bunkering operations.
• Confirm that the Ship is securely moored, with suitably tensioned moorings,
ready for the bunkering operations and ensure that moorings are tended
throughout the bunkering operations (consideration must be given to the
effects of interaction from passing vessels and fluctuations in water levels).
The Ship’s Master must: • Ensure that (except for vents designed to prevent excess pressure or
vacuum within a cargo space) all openings from oil storage spaces are kept
closed during the bunkering operations.
• Agree in writing with the Bunker Supplier on the handling procedures,

including the maximum loading or unloading rates taking into account the
arrangement, capacity and maximum allowable pressure of the receiving
tanks; cargo lines, hoses and shore pipelines, the arrangement and capacity
of the vapour venting system (if fitted), the possible pressure increase due to
an emergency shut-down, the possible accumulation of electrostatic charge
and the presence of Officer in Charge during start-up operations on board
the Ship, Bunker Barge and ashore.
• Agree in writing with the Bunker Supplier the action to be taken and the
signals to be used in the event of an emergency during bunkering operations.
• If an incident occurs during the bunkering operations which necessitate a

repair to the piping system or connections; ensure that the bunkering
operations are stopped and not resumed until adequate safety measures
have been taken.

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• Ensure that the correct quantity of Bunkers has been ordered and agreed the
quantity with the Bunker Supervisor.
• Nominate the tanks to be loaded and ensure that there is sufficient capacity
in these tanks to accommodate the Bunkers ordered.
• Decide on the fill level for each tank both in terms of ullage and percentage
capacity.
• Agree the load rates for start-up, bulk filling and reduced rates whenever
there is a possibility of the tank being unable to cope with the fill rate and
always a reduced rate if the tank has reached 90% of normal capacity.
• Check frequently that the agreed back-pressures and loading or unloading

rates are not exceeded.
• Take appropriate preventative measures to ensure that all relevant

equipment (e.g. pipelines, loading arms, flexible pipes, etc.) are not damaged
The Officer in Charge and check continually for signs of leakage.
must: • Establish emergency stop procedures and signals with the Bunker
Supervisor.
• In conjunction with the Bunker Supervisor, complete and sign the Bunkering
Check List in accordance with Bunkering/Fuel Transfer Operations SOP
and keep the list available for inspection.
• Ensure that no tank is overfilled and warn the Bunker Supervisor whenever
any tank has reached 90% capacity and/or when any topping off operation
has commenced.
• After completion of the bunkering operations, ensure that the hoses and
pipes have been drained of liquids, the pressure relieved, the piping vented
and the Ship’s manifold blanked off
• Ensure that no ignition sources (e.g., smoking, naked flames or hot work,
none intrinsically safe electrical items etc.) are within the area of the
bunkering operations.

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• Follow the reporting procedures as specified in Section 4 hereof as

appropriate.
• Ensure that suitable fenders are deployed by either the Bunker Barge or
Ship.
• Ensure that the Bunker Barge is securely moored to the Ship, with suitably
tensioned moorings, ready for the bunkering operations and ensure that
moorings are tended throughout the bunkering operations (consideration
must be given to the effects of interaction from passing vessels).
• Establish Emergency Stop procedures and signals with the Officer in Charge.
• In conjunction with the Officer in Charge complete and sign the Bunkering
Check List in accordance with Bunkering/Fuel Transfer Operations SOP
and keep the list available for inspection.
The Bunker Supervisor
• Establish and maintain satisfactory communication with the Officer in Charge
must:
before and during bunkering operations.
• Ensure that the Bunker Barge’s propulsion system is kept on immediate

notice of readiness.
• Establish with the Officer in Charge the safe limits for wind and swell
conditions for undertaking bunkering operations and for the Bunker Barge to
remain safely alongside the Ship.
• Take appropriate preventative measures to ensure that all relevant

equipment (e.g., pipelines, loading arms, flexible pipes, etc.) are not
damaged and continually check for signs of leakage.
• Ensure that no ignition sources (e.g., smoking, naked flames or hot work,
none intrinsically safe electrical items etc.) are within the area of the

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SECTION SIX
Precautionary Measures
• Bunkers should not begin until all parties are assured that the following
precautions have been taken:
a. Scuppers are firmly closed.
b. Vessel is securely moored and moorings tended.
c. Any special instructions issued by RAK Ports have been complied with.
d. Bunker pipes which are not in use are effectively blanked.
e. Bunker hoses have sufficient play and are adequately supported.
f. Bunker hose connections have been provided with a good seal.*
g. There is a well-tightened bolt in every hole in the bunker hose

connection flange.**
h. There is a sufficiently large overflow container under the bunker hose

connection(s).
i. Cargo handling or other operations in progress will not hazard the

1. Precautions for ALL
bunker operation, or vice versa.
Bunkering operations
j. There is an agreed communication system established between the
vessel receiving the bunkers and the bunkering barge/tanker/road
tanker/terminal.
k. There is an agreed communication system established between the

visual watch personnel on deck and the engineering staff responsible
for loading the bunkers.
l. A nominated Officer(s) should be in charge throughout the bunkering

operation.
m. It is essential that a visual watch be maintained on the side of the vessel

away from the point of supply.
* Where a pistol grip delivery system is used.
** Will be considered to have been met if a properly maintained nozzle is

used, which conforms to BS71 17 or equivalent.

Retention Page 15
• In addition to the precautions stipulated in item#1 the following conditions

apply:
a. Wind strength to be less than 12 knots sustained.
2. Additional precautions b. Sea conditions minimal to prevent excessive movement between

for Bunkering at Saqr vessels (swell less than 0.5m).
Port berths 14 to 16 c. Visibility to be in excess of 0.5 nautical miles.
d. In certain circumstances a tug may be required to stand-by during

e. Bunkering location requires prior approval from the Harbour Master.
• In addition to the precautions stipulated in item# 1 & 2 if bunkers are being

taken from another vessel the follow additional conditions apply:
a. Appropriate fenders are required.
b. A vessel mooring/unmooring procedure and appropriate risk

3. Additional precautions
assessment, including requirement for tugs to be agreed by the Harbour
for Bunkering from
Master.
Bunker barge (All
c. Bunker barge/vessel chartered using Intertanko’s Standard Tanker
locations)
Chartering Questionnaire.
d. In certain circumstances a tug may be required to stand-by during

e. In certain circumstances a Pilot may be required on board for mooring/

unmooring of vessel, or to stand-by at anchor throughout the operation.
• In addition to the precautions stipulated in item# 1, 2 & 3 the following

4. Additional precautions conditions apply:
for intermediate and
• Appropriate oil containment booms effectively deployed to ensure no oil can
HFO (All locations)
escape from between the two vessels in case of spillage.
• In addition to all above precautions, the Ship’s Master should be aware of

the following:
a. Fuels loaded at a high rate may foam or have air entrapped within the
oil; this may result in oil or an oil mist being ejected through the vent
pipes.
5. Further precautions
b. The loading rate should be appropriate to: the size of the tank; the
available capacity in the tank; the size of the fill pipe; and the size and
position of the air vent pipes.
c. Vessel officers must be aware that a vessel’s list or trim can affect the
ability of air vents to vent a tank adequately.

Retention Page 16
SECTION SEVEN
General Guidelines
• The Officer in Charge shall ensure that the following checks and procedures
are carried out:
a. The hoses in use are suitable for use in the bunkering operations, are
certified and legibly marked showing the type of hose, specified
maximum working pressure and the month/year of manufacture.
Testing must be accomplished annually and the last pressure test date
to be marked on the hoses.
b. Before and during bunkering operations check hoses to ensure they

are:
o in good condition and adequate for the proposed transfer;
o supported and suspended adequately, with no sharp angles, flats

or kinks;
o of adequate length and sufficient to allow for movement of the Ship

and Bunker Barge.
c. Hose joins should be avoided as per below:
o within one metre of the Ship’s or Bunker Barge’s side;
Hose and pipes o in the gap between Ship and Bunker Barge/shore, or
o within one metre of the quay edge.
d. Any hose joins shall be made using the appropriate gaskets and every
bolt hole in each flange connection shall be utilised with appropriately
tightened bolts.
e. Where quick release couplings or proprietary couplings are used they

shall be appropriate for the operation, so as to avoid any possibility of
leakage and they shall be fastened in accordance with the
manufacturer’s instructions. If a pistol-grip delivery system is used, then
this must conform to British Standard BS 7117 (or any amendment to
or replacement thereof) and be properly maintained in accordance with
the manufacturer’s instructions.
f. At no time during the bunkering operations shall any part of the filling
system be over pressurised and care must be exercised not to cause a
pressure shock in the lines by closing or opening valves in an
inappropriate manner.
g. There are adequate procedures for the disconnection of the pipe in the
event of an emergency.

Retention Page 17
• If the requirements laid down in these procedures cannot be fulfilled during

the operation, bunkering operations are to be suspended immediately and
Port Control advised accordingly, together with the reasons for such action.
Suspension of operations
• Bunkering operations can only resume once all criteria of this notice have
been met, confirmation that criteria have been met is provided to Port Control
and permission is given by Port Control to resume.
• In order to prevent and/or contain any spill:
a. Any changes to the bunkering plan or bunkering sequence should be

agreed in writing by all parties to the bunkering operations.
b. The Bunker Supervisor (or their representative) in charge of supplying

the Bunkers shall remain at the bunker station throughout the bunkering
operations and he or another person shall always be in attendance at or
near to the emergency stop location.
c. An emergency overflow tank should (if possible) be nominated and the

valve for that tank should be identified and marked.
d. The bunker connections shall be contained within an oil tight bund.
e. Any scuppers/drains that could be vulnerable in the event of a spill shall

be sealed and/or plugged.
f. Where there is any doubt as to the effectiveness of the bunker bund or

the scupper seals to retain a spill on a vessel, then appropriate numbers
Spill containment &
and types of sorbent booms and mats shall be deployed on board the
prevention vessel to intercept any possible spill before the Bunkers reach the
scuppers.
g. The spill response equipment on board a vessel and that provided by the
Bunker Supplier shall be readily available for deployment.
h. A vessel shall have sufficient numbers of crew available in order to

deploy spill equipment carried on board and the crew shall have been
exercised in spill containment and understand the requirements of the
Ship’s own SOPEP.
i. The Bunker Supplier shall have sufficient personnel available (whether

that be the Bunker Barge’s crew or otherwise) in order to deploy its spill
equipment and such personnel shall have been exercised in spill
containment and understand the requirements of Bunker Supplier’s
pollution emergency plan.
j. On completion of bunkering operations, the hoses must be fully drained

before disconnection takes place.

Retention Page 18
k. When disconnection of hoses is taking place a drip pan of appropriate

size shall be deployed below any disconnection point that is not protected
by a bund.
l. Disconnected hoses shall be blanked before lowering or removing the

hose from the Ship.
m. Vessel filling points shall be blanked immediately they are no longer

required.
n. Any spilt Bunkers or Bunkers contained in bunds or drip pans shall be

mopped up and all bunker contaminated material shall be disposed of
through the appropriate segregated waste management system.
• During the bunkering operation the vessel will be directly responsible to

ensure that all safety precautions are taken in order to avoid a spill.
Responsibility for
• This however does not relieve the barge operator from ensuring that all
spillage
safety measures as envisaged in the check list are complied with and that all
safety measures are taken prior to commencement of bunkering.
• Bunkering operations are not permitted to take place at any time when either
the Ship or Bunker Barge is underway.
Restriction on bunkering • Bunkering operations conducted whilst cargo operations are taking place
operations require close monitoring of safety, environmental and dust to ensure
conditions remain suitable for bunker operations. Cargo operations must be
stopped immediately if an oil spill occurs.
• The Bunker Supplier shall warrant that all Bunker Barges seeking permission
to supply bunker within RAK Ports are operated in compliance with
Bunker barges international standards and regulatory requirements (including, by way of
example only, ISM, flag state, classification society with regard to safety,
stability, seaworthiness, fitness for purpose, crewing and security).
• RAK Ports neither supplies nor facilitates the supply of Bunkers or removal
of waste oils or noxious liquids in the Port; all such operations being provided
by third parties. RAK Ports shall have no involvement in any dispute between
Bunker disputes the Bunker Supplier and any Ship.
• RAK Ports shall not be liable, vicariously or otherwise, for the acts or
omissions of any party involved in bunkering operations whether they follow
these Guidelines and Regulations or otherwise.

Retention Page 19
SECTION EIGHT
Procedure for Bunkering of Vessels from Road Tankers
• A safe operating procedure (RP SOP 001) for bunkering/fuel transfer

Overview operations via road tanker at RAK Ports has been prepared and made
available to interested parties. The SOP covers the purpose, scope,
responsibilities, definitions, procedure, and pertinent forms.
• The SOP was produced to detail the safe methodology to be adopted for
conducting safe bunkering operations at RAK Ports. It applies to all vessels
Purpose and scope receiving bunker via road tanker, shipping agents, port employees, tenants
active within the port estate, bunker suppliers and contractors who may have
a day to day contact with bunkering operations and all visitors in the port.
• A concise description of the “Procedure” is here under. For details, refer to

the SOP at: http://www.rakports.ae/ or contact Safety department.
o HSE requirements:
All activities that identifies an element of risk must be addressed by
conducting hazard identification and risk assessment in accordance with
the Hazard Identification and Risk Assessment Procedure (refer to
section 5.1 of the SOP).
o Hazards associated with bunkering operations:

Section 5.2 of the SOP, details a list of hazards that are not exhaustive.
o Approval process for bunker suppliers:

The port will only accept a bunkering request form in accordance with
The Procedure Annex B (of the SOP) from companies held on its approved bunkering
suppliers list, and administered by the Safety department (refer to section
5.3 of the SOP for more details).
o Customs clearance of bunkering vehicles:
Prior to bunkering operations, the Security department verifies RAK

Customs department clearance at security gate from all bunkering
vehicles and allows the vehicle to operate within the port.
o Recording of bunkering information:
Commencement and completion of bunkering operations and oil spillage

must be reported to port control (refer to section 5.5 of the SOP).
o Bunker notification:
See the following pages (pages 21- 22) or refer to section 5.6 of the SOP.

Retention Page 20
Shipping Agent:
o Notification of the intention to bunker is to be provided to the Port, detailing
the quantity and type of oil by filling in the Bunkering (dangerous goods)
supply/Waste oil collection request form, detailing the types and quantity
of substance required in accordance with Annex B of the SOP.
o The form must be completed by the Master or Agent and on receipt of, with
the completed form being faxed, e-mailed or hand delivered to the port at
least 24 hours prior to the vessel’s requested bunkering time.
o If in the case of a vessel requesting to bunker whilst alongside, sufficient

notice is to be given (24 hours where practical) prior to allowing bunkering to
commence, for example, a vessel changing charter whilst alongside.
o The form, when received will be processed by the port, after which consent
will be given back to the agent by email, fax or by hand on the following:
o As soon as consent is given, the agent shall inform the bunker supplier.
o The agent will inform the Master of his duties and responsibilities as
mentioned below.
o The ship’s agent will notify the ship’s Master of his responsibility to contact
Bunker notification DPC on the respective VHF channel one hour prior to their intention to
Road Tankers bunker.
Ship’s Master:
o It is the responsibility of the ship’s Master to comply with the port’s bunker
transfer procedures and instructions given to him by Port Control.
o The ship’s Master must notify Port Control by VHF on the relevant channel,
one hour prior to commencement of bunker transfer operations.
o The ship’s Master must take all necessary safety precautionary measures
throughout the operation; the ship’s Master involved in bunker transfer
operations shall ensure that bunker transfer will only take place if the criteria
of section 5.5 of the SOP has been satisfactorily met.
o Prior to the commencement of bunkering:
a. Where practicable, bunkering transfer operations shall be conducted

within an exclusion area 50 metres from active operational zones.
b. There must be no smoking, no naked flames and no hot work permitted

during bunker transfer operations.
c. Ensure that sufficient absorbent material is available on site to deal with

any accidental spillage.
d. Internationally mandated signals that are prominently displayed whilst

engaged in the process of bunkering or de-bunkering are to be displayed

Retention Page 21
prior to commencement of operations, in the form of flag code B during

daylight hours and a red light at the masthead of a night.
o Once bunkering has commenced:
a. A visual watch must be maintained throughout the entire transfer

operation by a responsible Officer/crew member and driver. All parties
must remain in an area where an instant shut down can be achieved in
the event of a spillage.
b. If a spillage does occur, all efforts must be made to stop or limit the
spillage and the port must be immediately notified on the relevant
channel or by telephone (by both vehicle driver and Master of the vessel
being bunkered).
c. After completion of one supply of one road tanker, hoses shall be

sufficiently blanked with leak proof caps and secured to a point on the
jetty until the next road tanker is able to connect for subsequent supply.
d. If the Port H&S Supervisor notices that any of the requirements laid down
in this document cannot be fulfilled prior to or during bunker transfer then
operations must cease immediately.
e. If weather conditions deem it, all operations shall be suspended and not
permitted until the port gives formal approval to recommence.
f. Bunker transfer can only start or restart when the Port H&S Supervisor
is satisfied that all requirements are being met.
g. Oil levels in tanks are carefully monitored to ensure no over filling.

Caution is to be exercised during topping up of the fuel tanks to ensure
no overfilling of the tanks.
o On completion of bunkering:
a. Prior to blowing through hoses with air, a responsible Officer/crew

member shall ensure there is adequate room in the fuel tanks.
b. The driver of the bunkering vehicle shall communicate to the vessel of

their intention to blow through the hose with air.
c. The hoses are disconnected in a manner that does not promote spillage
from any residue left in the hose, with an adequate spill tray provided in
the event of spill. Hoses are to be blanked prior to being placed back on
the vehicle or brought back on board.
d. Hoses must be blanked on completion of each bunkering vehicle’s supply

prior to the next vehicle arrival and connection.
e. The responsible officer/crew member under supervision of the bunker

vehicle driver shall complete a Bunkering Report on completion of
bunkering.

Retention Page 22
ANNEX
Health, Safety & Environment - Precautionary Measures
• Never enter enclosed spaces not approved for entry
• Stand to windward when opening tank lids or sampling points.
• Use goggles.
• Wear suitable gloves.

OILS AND VAPOURS
• Wear suitable working protective clothing.
• Change out of any oil-soaked clothing as soon as possible.
• Keep all doors to the accommodation areas closed during bunkering

and shut off or recirculate the air conditioning system.
• Keep all bunker fuel away from naked flames, sparks or other
sources of ignition.
• Keep all bunker fuel away from heated surfaces.

FIRE
• Do not smoke on deck during bunkering operations.
• Do not smoke near fuel tanks, or other locations where there may be
fuel vapours
• Know and use the appropriate SMS checklists and procedures for
bunkering and if applicable for ship to ship operations.
• Know the ship’s SOPEP or SMPEP.
• Ship’s oil spill equipment is to be ready and available in accordance

with the SOPEP/SMPEP.
SAFETY AND • Ensure proper lines and means of communication both internally and
ENVIRONMENTAL externally are established prior to bunkering.
• Plug all drains on the bunker tanker and the ship.
• Drain off any accumulation of oil-free water periodically.
• Any spill related to a bunkering operation must be reported to port

authority immediately in addition to notifying the ship’s agent, owner
and other relevant authorities.

Retention Page 23

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RP MD 021, Rev. Orig.

GOVERNMENT OF RAS AL KHAIMAH

RAK PORTS INTEGRATED MANAGEMENT SYSTEM

Issue date: 20-06-2021

Document Owner: Harbour Master, RAK Ports

Version Date Reason for change Author

Orig. 20-06-2021 Initial Release HM

RAK PORTS INTEGRATED MANAGEMENT SYSTEM

RAK PORTS MEMBERS

RAS AL KHAIMAH PORT

RAK PORTS INTEGRATED MANAGEMENT SYSTEM

Harbour Master’s Office

APPROVALS & DOCUMENTATION

Contact H&S department, call on: +971 (0)7 205 6188.

WEBSITE OF THE PORT

WEBSITE OF THIS DOCUMENT

RAK PORTS INTEGRATED MANAGEMENT SYSTEM

General Responsibilities .......................................................................................................................... 7

General Reporting .................................................................................................................................... 11

RAK PORTS INTEGRATED MANAGEMENT SYSTEM

The Ship’s Master Must: .......................................................................................................................... 12

Precautions for ALL Bunkering Operations .............................................................................................. 15

Hose and Pipes ........................................................................................................................................ 17

ANNEX – Health, Safety & Environment – Precautionary Measures ...................................................... 23

RAK PORTS INTEGRATED MANAGEMENT SYSTEM

This page is intentionally blank

RAK PORTS INTEGRATED MANAGEMENT SYSTEM

DOCUMENTS AND RECORDS

International Safety Management Code (ISM).

Ship’s Safety Management System (SMS).

Shipboard Oil Pollution Emergency Plan (SOPEP).

Shipboard Marine Pollution Emergency Plan (SMPEP).

IBIA (International Bunker Industry Association) Publications.

RAK Ports Marine Safety Management System (MSMS).

RAK Ports Regulations.

RAK Ports Marine Guidelines.

RAK PORTS INTEGRATED MANAGEMENT SYSTEM

DPC: Duty Port Controller.

RAK PORTS INTEGRATED MANAGEMENT SYSTEM

HFO: Heavy Fuel Oil.

HSEQM: RAK Port’s Health, Safety, Environment & Quality Manager.

I.M.D.G: International Maritime Dangerous Goods code.

Intertanko: The International Association of Independent Tanker Owners.

ISGOTT: International Safety Guide for Oil Tankers & Terminals.

Master: A person, other than a pilot or watchperson, having charge of a vessel.

Ship: Vessel receiving Bunkers from or discharging Bunkers to a Bunker Barge,

Vessel: Every description of vessel (howsoever propelled or moved) or any other

RAK PORTS INTEGRATED MANAGEMENT SYSTEM

• Spillages and leakages during bunkering operations are a primary source of

• Please refer to STS Bunkering Procedure for pertinent information

• These guidelines and regulations apply to any vessel bunkering operations

• Bunkering is taken to mean the transfer of liquid hydrocarbons, intended for

• These guidelines and regulations are to control bunkering operations and

RAK PORTS INTEGRATED MANAGEMENT SYSTEM

• It is normal practice for vessels to receive bunkers whilst alongside their

• Supply of bunkers at anchorage by bunker barge will be permitted only in the

• Permission for STS bunkering alongside in port, will be granted, subject to

b. The size of vessel.