PRUDENTIAL CREDIT GUIDELINES

LOAN CLASSIFICATION CRITERIA

PROVISIONING GUIDELINES

SUSPENSION OF INTEREST

WRITE-OFF PROCEDURES

RENEGOTIATED LOANS

Revised June 1997

BSD DOC #315929

1. ANNUAL (FINANCIAL YEAR) CLASSIFICATION OF LOANS AND ADVANCES

Financial institutions operating with the ECCB Region would be required to conduct an annual
review of their credit portfolio. This should represent at least 70% of the portfolio and should
include all Large Credits1, Past Due Loans, Non-performing Loans and Overdrafts and Other
Problem Credits. The information reviewed would include:

(a) The original amount of the loan/advance, the terms, the interest rate, the current balance and
status and the purpose of the loan/advance.

(b) The business of the borrower, balance sheets, cash flows and other financial data both on the
business and the guarantors.

(c) An evaluation of the project being financed.

(d) The security taken, including up to date appraisals, legal assignments, insurances etc.

(e) Track record of the borrower including the servicing of previous borrowings.

(f) If part of a group, the performance of loans/advances to other members of the group.

Following the annual review of the portfolio the loans/advances should be classified by the financial
institution, based on the criteria detailed below and the required provision made. In addition, report
all recoveries, charge-offs and rescheduled loans for the period.

LOAN CLASSIFICATION CRITERIA

The five categories used to classify a financial institution’s portfolio are as follows.
Pass, Special Mention, Substandard, Doubtful and Loss.

PASS All of the following:

- Loan repayments current or not more than 30 days in arrears.

- Financial condition of the borrower is sound.

- Adequate credit documentation to support borrowings.

- Collateral for loan is unimpaired.

- Loans (both principal and interest) which are fully secured by cash or
government securities.

1 Large credits are relative to the institution.

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 - Overdrafts operating within the approved limits and showing good
fluctuations.

SPECIAL MENTION Any one or more of the following:

- Currently up to date but evidence suggests that certain factors could in

the future affect the borrower's ability to service the loan properly or
impair the collateral.

- Inadequate credit documentation to support borrowings or other

deviation from prudent lending practices.

- Loan repayments in arrears, for between 30 - 90 days and/or non-

compliance with other terms of the loan.

- Collateral not fully in place or loan up to date but inadequately secured.

- Overdraft exceeds the approved limit for short periods.

- Loans which could deteriorate because of market conditions affecting

the sector.

- Rescheduled or refinanced loans which are up to date and adequately

secured, for a minimum of 1 year after rescheduling.

SUBSTANDARD Any one or more of the following:

- Well defined credit weaknesses e.g. borrowers cash flow insufficient to

service the debt as arranged, several renewals with capitalization of
interest.

- Loans at least 90 days and more in arrears (non-performing loans).

- Primary source of repayment insufficient to service debt and bank has

to look at secondary sources, such as collateral or refinancing, for
repayment.

- Adequately secured2 overdraft, continuously in excess of the approved

limit.

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Adequately secured means that the security is sufficient to protect the financial institution
from loss of principal and interest following disposal in a forced sale situation.

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 - Adequately secured overdraft, with a hardcore and fluctuations which
do not conform to the business cycle.

- Portion of doubtful debt which is fully secured.

- Non-performing loans to Government and other non-performing loans

fully secured by Government or Government securities or by cash.

DOUBTFUL All the weaknesses of substandard plus any one or more of the
following:

- Loans at least 180 days in arrears, unless fully secured.

- Collection of the debt in full, highly questionable or improbable.

- Possibility of a loss, but some factors exist which could improve the
situation.

- Overdraft continuously in excess of limit, minimum activity in the

account and security insufficient to cover outstandings.

LOSS Any one or more of the following:

- Loans considered uncollectible.

- Loans at least 365 days in arrears unless fully secured.

- Loans which may have some recovery value but it is neither practical
nor desirable to defer write off.

2. PROVISIONING GUIDELINES

Provision for anticipated loan losses should be given for all classified credit, using the percentages
provided below. Indicate both specific and general provision at the bottom of the schedule in the
space provided.

In order to determine an adequate level of provision for anticipated losses on loans, a minimum
provision should be assigned to each of the loan classification categories, following the annual
review of the loan portfolio. The following minimum levels of provisions are provided for use in the
region:-

Classification Level of Provision

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 Pass 0%
Special Mention 0%
Substandard (Loans and advances to Government
or fully secured by Government or Government 0%
securities or by Cash)
Substandard (Other) 10%
Doubtful 50%
Loss 100%

Unclassified Credit

In addition a 1% provision should be provided for the percentage of the portfolio not reviewed.

3. SUSPENSION OF INTEREST

Interest should not be accrued on loans classified as non-performing (i.e. where principal and
interest have not been paid for ninety days or more) unless such loans are adequately secured and
full collection is expected within three months. Neither should interest be accrued on overdrafts
when the approved limit has been reached and/or when credits to the account are insufficient to
cover interest accruals for at least a three month period.

Interest on loans to Government would continue to accrue interest up to the approved limit, and
interest on loans guaranteed by Government or collateralised by Government securities or by cash,
would continue to accrue interest up to the limit of the guarantee or up to the value of the collateral.

A non accrual loan may be restored to accrual status when all arrears of principal and interest have
been paid or when it otherwise becomes well secured and in the process of collection. In the case of
overdrafts, accrual status is restored when the account is operating within the limit and all interest
arrears have been cleared or when it otherwise becomes well secured and in the process of
collection.

Accrued, uncollected interest should be reflected in an "interest in suspense" account on the balance
sheet.

4. WRITE-OFF PROCEDURES

Loans must be written off to a memorandum account, three months after being classified as a
loss.

5. RENEGOTIATED LOANS

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Renegotiated loans and advances are credits which have been refinanced, rescheduled, rolled over or
otherwise modified because of weaknesses in the borrower’s financial position and/or the
nonrepayment of the debt as arranged. Loans should only be renegotiated under the following
conditions:

- the existing financial position of the borrower can service the debt under the
new conditions.

- loans classified doubtful or loss should not be renegotiated unless an upfront

cash payment is made or there is an improvement in the security taken.

- commercial loans should not be renegotiated more than twice over the life of
the original loan and mortgage and personal loans not more than twice in a five
year period.

- renegotiated loans should not be reclassified upward for at least one year
following the new arrangements.

- the security for renegotiated loans inclusive of capitalised interest, should

cover the full amount of the renegotiated loan.

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ANNUAL (FINANCIAL YEAR) CLASSIFICATION OF LOANS AND ADVANCES3

$000’s

NO. OF AMOUNT LOAN LOSS

CLASSIFICATION
ACCOUNTS OUTSTANDING PROVISION $
Pass
Special Mention
Substandard
Doubtful
Loss
TOTAL

ITEM NO. OF AMOUNT ($)

ACCOUNTS
Recoveries
Charge-Offs
Rescheduled Loans

General Loan Loss Provisions:

Specific Loan loss Provision

*TOTAL

*These items should coincide with Items 19, 20(a) and

(b) on the BS1 schedule for the corresponding
reporting period

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To be submitted three (3) months after the end of the financial year.