Session 7 Chapter 12 - 221210 - 131215
Session 7 Chapter 12 - 221210 - 131215
Session 7 Chapter 12 - 221210 - 131215
Sunokpera Abdul
Department of English
Kwara State University, Malete
1.1 INTRODUCTION
The focus of this chapter is to discuss how one can write effectively. Writing as a skill
of language is crucial not only to the academic but also to other people in various professions.
Because of the importance of the written medium as a means of communication, the need
therefore arises for teaching the various ways and strategies by which writing can be
effectively actualised.
It is difficult and almost impossible to write effectively without the basic knowledge
of the principles guiding effective writing. Effective writing is that which explicates exactly
what the writer wishes to say in a clear and understandable language. Ineffective writing on
Before dwelling on the general principles of effective writing, it is crucial that we first
consider the series of activities that go in the process of writing. Writing is not a single act; it
is a process, it is a series of steps that result in a composition whether a term paper in history
or a job application letter that is well thought out, carefully organised, and technically correct
(Page & Merivale 2001, P.5). The steps in writing as a process should include the following.
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• Rewriting – copying the find draft.
We shall now consider each of the stages identified above, in turns, in order to make explicit
1. Planning:
In everything we do, whether within or outside the field of academic, planning comes
first. As the saying goes, we plan to fail if we fail to plan. It is, therefore, germane to have a
workable plan ahead of any writing task. Failure to plan one’s writing before the actual
writing exercise results in poor presentation of material (Alo & Ogunsiji 2004, P.248).
As part of the planning, it is critical that the writer chooses a topic based on their goal
and it must, by necessity, be of interest to them. Besides choosing a topic of interest, the
writer must bear their audience in mind. What is perhaps more important to be borne in mind
by the writer is their relation with the target audience. Parts of the sub-activities of the
It is sometimes the case that rather than being given a topic to write on by your
lecturer, you are required to select a topic on your own. In doing this, several factors
must be put into consideration. As mentioned somewhere in this section, you must
first ensure that you have sufficient interest in the chosen topic. Next to this, is the
possibility of finding enough materials on the topic you have chosen. Another issue
that also needs to be addressed in this regard is whether your personal observations,
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interviews etc. will result in being able to gather the required information (Adegbija,
1989, P.262).
Another question that needs to be answered in choosing a topic is how much experience you
or those around you have in the area that the topic covers.
After choosing the topic, it is important to narrow it down a bit in order to have a
sharper focus. The bane of many students especially while choosing a research topic for their
long essays is their inability to narrow down their topics in order to have a meaningful and
sharper focus. Adegbija (1989) identified subject-matter, place, and time as some possible
Muhammadu Buhari.
therefore, the writer must seek ways of delimiting or narrowing down the scope (Alo &
3. Brainstorming
Once a topic has been chosen, the need arises for the writer to brainstorm for ideas on
the chosen topic. Brainstorming, literally, implies storming or ransacking your brain until
fresh and original ideas begin to flow out naturally from it (Adegbija op.cit). It requires
thinking over whatever topic one has chosen, pondering on it, examining its different facets
and even imagining what thoughts others may have about it. While brainstorming, you come
up with many ideas very rapidly before considering some of them more carefully (ibid).
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Brainstorming affords us the chance to think over our topic, jot down every idea that comes
to our mind and ultimately discriminate between different ideas in order to separate the
No writer is an infinite custodian of knowledge, to write well and effectively too, one
needs to read extensively in order to search for information relevant to one’s chosen topic.
We can search for information from text books, journals, periodicals, encyclopaedias or the
internet. As you read different materials carefully, you should also make useful notes. Notes
provide you a summary of the texts that you have consulted. Your notes should be brief,
5. Preparing an out-line
As mentioned in the earlier section of the chapter, planning is necessary for any
effective or successful writing. Writing an outline especially at the preliminary stage of the
writing process is a good step to achieving our desired goal in the end. An outline is a
statement of relevant points to the topic before the actual writing is done (Alo & Ogunsiji
2004, P.253). It provides the skeleton of the entire essay and helps to keep the focus of the
b. Formal Outline
A scratch outline is just a brief list of details got through brainstorming which is mostly
written either in words or phrases. Before the actual writing, it is advisable to jot down
your points, ideas and thoughts that would be developed to meet the objective of the
writing task. Before the writing task commences, certain ideas or points come through
thinking and brainstorming. When these ideas are jotted down, we should go further to
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arrange them orderly following a logical pattern. This type of logical arrangement
ultimately presents the main themes and sub-themes and, by extension, provides the
Citing Adegbija (1989), Alo and Ogunsiji identify the following rules for preparing an
outline.
2. There should be a constituent numbering of all the major headings and sub-headings.
3. Parallel grammatical forms should be used for all main headings and sub-topics.
In the writing process, it is important that we first prepare a preliminary outline which
should indicate a detailed plan of our essay and also provide an organisational plan for our
writing. After preparing a preliminary outline, we should go on to analyse our data in order to
discover more about its various components, its nature and features. Below is an example of
a. Government factor
b. Parent factor
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iii. Poor parental care
c. Teacher factor
i. Lack of professionalism
d. Student factor
Solution
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Formal Outline:
This shows the sequence and relative importance of ideas. It has a conventional system of
A formal outline differs from a scratch outline in that the former is written in complete
sentences and each of these sentences can serve as the topic sentence of a paragraph
which other supporting details will develop. The latter on the other hand is not written in
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6. Drafting
Drafting consists of series of activities. This is because it involves writing the first
draft, revising and proofreading it before writing the revised or final draft.
Drafting is putting down our thoughts or ideas about a chosen topic as they come to
mind spontaneously. While preparing our first draft, we need not bother ourselves about the
correctness of grammar and spellings, such things can always come later. When writing the
first draft, release all the ideas incubated within you (ibid). One is, therefore, expected to
write as freely and smoothly as possible. The notes and the outline earlier explained hereby
come handy when writing the first draft, we should, therefore, make reference to them in the
7. Revising
Revision is a process of making changes to improve both what the essay says and how
it is said (Kathleen 2003, p. 156). In any writing task, revision is necessary because it can
make a significant difference in how well a write-up achieves its purpose and how effectively
it expresses your ideas to the targeted audience. Revision, especially a thorough one, may be
a herculean task nevertheless it is worth the while because it produces results by way of
Revision is particularly crucial in the writing process because each time we revise; we
add, delete or change the order of ideas or reword ideas. Revision in the writing process is,
therefore, not limited to changing errors of grammar or mechanics; it may mean adding,
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d) Seeking the opinion of your classmates
8. Editing
Very often, we read essays with fantastic ideas which later turn out to be ineffective
especially if their sentences are vague and imprecise or if their words convey inappropriate
tone and level of diction. To write effectively, therefore, we must carefully edit our work by
examining individual sentences and lexical items meticulously, to ensure that each of them
conveys our intended meaning accurately, precisely and in a fascinating manner. While
editing our work, our goal should be to improve our revised draft through the use of clear,
correct sentences and effective lexical choice or appropriate register. It should be noted that
editing and proofreading are the final steps in the writing process, therefore some measure of
After editing and revising the first draft, the next task is to write the revised draft. At
this stage, there is still room for improvement. However good the draft of your essay may be,
it can still be improved upon especially in the course of writing the revised draft. When
writing the revised draft, particular attention should be paid to careless mistakes in spellings,
It is advisable to print out a clean copy of your essay specifically for proof reading
especially if you are using a word processor or computer. Avoid using a previously marked-
up edited copy or the one on a computer screen. Printing a clean copy will go a long way to
make your revision and proofreading more effective. The following are some suggestions
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1. Review your paper once for each type of error.
10. Documentation
Documenting our writing in the form of footnotes and endnotes and internal
done in a vacuum. The ideas of other authors that are related to your work in one way or
another serve as a background to your own ideas and can add colour to your work when used
appropriately. When we use ideas of other people in our work in whatever form, we must be
honest enough to acknowledge them. It is crucial that we document every source that we have
referred to in our writing either internally or in our bibliography at the end of the essay or
paper.
A footnote is placed at the foot of the page in which the reference is made, while an
endnote usually comes at the end of the paper or chapter (Adegbija op.cit). The formats for
writing footnotes and a bibliography vary from one discipline to the other. You should, as a
matter of necessity, find out what the practice is in your own discipline. A course in Research
After revising, proofreading, and satisfied that your essay is free of all manners of
manuscript format.
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• Take the time necessary to choose a good
topic.
• Use a journal.
• Brainstorm with a friend.
• Free writing
• Mapping
• Brainstorming
• Group brainstorming
• Questioning
• Writing assertions
• Interviewing
• Using patterns of development
• Visualizing and sketching
• Researching your topic
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1.3 SPECIFIC STRATEGIES FOR EFFECTIVE WRITING
We have been exploring general or macro strategies for effective writing in the last
few sections, we shall now turn to the more specific or micro strategies. It is, however,
imperative to remind ourselves, at this point, that both the micro and the macro strategies are
a necessary requirement for effective writing. Therefore, as writers, either in the academic
strategies in order to make a mark in our writing activities. Some of the micro strategies that
affect the finished product, that is our text, are discussed below.
i. Sentence construction
First, sentences should be clear and concise, second, sentences should be varied and
should not all follow the same pattern; also, sentences should contain elements and parts that
are parallel. Finally, sentences should contain strong active verbs (Kathleen2003, P. 181).
Sentences that are concise convey their meaning in as few words as possible (ibid). To
achieve concision in sentences in the course of writing, Kathleen made the following
suggestions.
a. Avoid wordy expressions. That is we should do away with sentences with empty
This sentence is too wordy. The first phrase does not add anything to the meaning of
the sentence as such it should be removed and the sentence rewritten as; ‘Another
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b. Eliminate redundancy. Redundancy is the unnecessary repetition of words or ideas.
Redundant sentences express the same thing or idea twice by using the same words or
`The idea to choose law as my profession will lead to steady, rewarding employment`.
or words at the beginning of a sentence that make the sentence awkward. Such
`It is my opinion that every Cyber café should provide security for its customers`.
This sentence can be rewritten as ‘Every Cyber café should provide security for its
customers’.
d. Eliminate unnecessary adverbs. Using unnecessary adverbs can make our writing
boring. Adverbs such as extremely, really, very, so, too etc. known as intensifiers, add
little or nothing to the meaning of sentences. Rather, they sometimes weaken the
`The athlete was very happy when he learned that he had won the race`. This sentence
could be rewritten as ‘The athlete was happy when he learned that he had won the
race`.
e. Eliminate unnecessary phrases and clauses. If there are many phrases or clauses in
our sentences, readers would find it difficult to find and comprehend the main point of
the sentence. This should, therefore, be avoided in our writing as much as possible
e.g.
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`The complaints of students on campus motivated the Vice chancellor to create additional
worship centres in the school`. This sentence can be rewritten as ‘The student’s complaints
Variety is the spice of life, when we write; we should use a variety of sentences. That is,
we should mix simple sentences with compound, complex and compound-complex sentences
in order to achieve variety in our finished text. The length of sentences also has specific
effect on our writing. As we vary sentence types in our writing, we should also endeavour to
vary their length. Short sentences tend to be sharp and emphatic; they move ideas forward
vary the pattern or structure of our sentences by changing the position of modifiers that limit
another part of the sentence. All of this goes a long way in making our writing effective.
Parallelism entails balancing words with words, phrases with phrases, and clauses
with clauses (ibid). If parallelism is used effectively, it will make our sentences flow
The second or rewritten version makes our thoughts flow smoothly and it also becomes easier
to grasp.
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The use of strong and active verbs in our sentences is highly imperative in order to
make our writing effective. Strong and active verbs enliven our writing. This is in contrast
with linking verbs which are capable of making our writing dull e.g.
Linking verb: The boy looked frightened when he saw the lion.
Active verb: The boy trembled and clung to his father when he saw the lion.
The effect created by the strong and active verbs in the second pair of sentences in each
example above is easily noticeable. The actions expressed in the second pair of sentences in
Appropriateness of tone and lexical choice are essential elements to effective writing.
Tone refers to the attitude of the writer to their readers and how the writer feels about the
chosen topic. Our choice of words should be consistent with our tone.
There are three common levels of diction according to Kathleen. These are formal,
The formal level is serious and dignified. It is very often written in the third person, and it
includes long sentences and multisyllabic words without contractions. It has a slow, rhythmic
or less conversational and personal in nature. It is characterised with contractions and short
Informal diction or colloquial language is used in every day speech and conversation.
It is friendly, casual and characterised with contractions and occasional use of slang.
Sentence fragments, first and second person pronouns are a common feature of informal
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diction. This type of diction should be avoided in essays and academic writing except when it
Images whether concrete or abstract are the mental pictures that are conjured in the
mind of the reader. If we must arouse and sustain the interest of our readers in any writing
task, we should strive to be imagistic and symbolistic in the way and manner we convey our
thoughts to them. Appropriate use of imagery does not only make our writing effective but
also lively.
Figurative language as used in this chapter is not limited to figures of speech as may
be found in some literary texts. The context in which the term is used here covers any indirect
use of language that makes sense either imaginatively or creatively. The use of figures of
speech such as metaphor or simile, idioms and proverbs is regarded, by most scholars, as a
linguistic metaphor. When such linguistic devices are drawn to our service especially in
essays or other forms of academic writing to draw comparison, they create an especial effect
particularly to the reader. It is, therefore, worth the trouble to make appropriate use of
figurative language especially in academic writing tasks in order to make our essays stand out
among others.
Words combine to form phrases; phrases combine to form clauses while clauses in
turn combine to form different shades of sentences, sentences combine to form stretches of
discourse. The combinatory possibilities that obtain from word level to the level of discourses
require some measure of skill. The skill of effective sentence construction especially in varied
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patterns is also necessary in the organisation of larger stretches of utterances also called
paragraphs.
writing tasks. In this section, we shall examine the paragraph and the relationships between
sentences within the paragraph. A paragraph is a number of related sentences containing one
central idea (Alo and Ogunsiji 2003, P.258). A paragraph may also be described as the unit
Now, let us identify the items and topics that are important in the structure of a
b) Inter-sentential relationships
Other aspects that are worthy of consideration according to Egbe are; the transition
from one paragraph to another, arrangement of paragraphs in an extended discourse and the
For instance, we have relationships between words which ultimately results in the formation
of phrases and relationships between clauses which lead to the formation of non-basic
sentences. Our knowledge of all these levels of relationships is very relevant in the creation
of a good paragraph on the one hand and for the purpose of effective writing on the other.
competently:
a) Word forms
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b) Phrase structures
c) Clausal structures
Egbe emphasises that when all these aspects are handled successfully, it will promote
When we talk about the structure of a paragraph, we are simply referring to the
devices that are usually associated with the paragraph as a unit. These devices include the
topic sentence and its amplification, the exemplification of ideas and the conclusion. But for
lack of space, each segment would have been treated in great detail with specimen examples
The topic sentence is the central idea in a paragraph. Every other idea(s) revolves
around it. It could be placed either at the beginning, middle or the end of a paragraph. If the
topic sentence comes at the beginning of a paragraph, it must be briefly explained before
elaboration.
may support the topic sentence with examples, incidents or an anecdote. This kind of support
gives room for effective paragraph development. There are different methods of paragraph
It is significant to ensure that there are no spelling and punctuation errors in every
paragraph of our essay. We should also ensure the appropriate use of linking or cohesive
devices in each paragraph. The appropriate use of linking devices in a paragraph will not only
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bring about cohesion in the paragraph but also bring about coherence, which is an essential
The qualities of a paragraph include unity, coherence and emphasis. These three
simply means that all the sentences in the paragraph directly support the topic sentence. If we
can identify one or two sentences that do not directly support the topic sentence in a
harmonious blending together of different parts of our sentences. Focus or emphasis on the
other hand concerns the ability of a sentence to draw attention to the central message through
3. Inter-sentential Relationships
paragraph is also crucial in determining how effective sentences are in a particular essay.
Inter-sentential relationships in a paragraph are concerned with the synthetic and semantic
links that should exist between sentences. In order to achieve this objective, attention should
be given not only to English phraseological habits but also to the manner in which the
language constraints the presentation of thoughts (Egbe 1996, P.56). Egbe identifies the
and,
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c) The maintenance of a natural order in the evolution of ideas.
All these Egbe contends can be of great assistance in determining not only the sequence
of sentences but also the piece of information that should follow another (ibid).
Writing grammatically correct sentences that are free of errors of punctuation marks is
not enough skill to writing effective paragraphs. What is also important in this direction is the
ability to write well-developed supporting paragraphs in the body of the essay. A well-
developed supporting paragraph has a focused topic sentence and includes definitions,
explanations, examples, or other evidence that supports thesis of the essay. It must also use
transitions and repetitions to show how ideas are related (Kathleen 2003, P.126).
A paragraph that contains the elements identified above is regarded as not only
effective but also well-developed. An underdeveloped paragraph, on the other hand, only
contains several statements of opinion. It does not provide evidence in support of those
opinions. It neither contains well-focused topic sentences nor unified, specific supporting
details, transitions and repetitions to show how the ideas are related.
an extended discourse.
The task of the transition from one paragraph to another is shared by different parts of
the paragraph. Connectivity, irrespective of its form, is essential between paragraphs. This is
because it enhances coherence and, by extension, enables the reader to understand the
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Therefore, as we write, we should always strive to balance between inter-sentential
CONCLUSION
Writing is a skill that must be taught and learned especially in the academic circles.
Effective writing is a special skill that is inevitable particularly for effective communication
in the written medium. We have, so far, discussed the nitty-gritty of effective writing skills in
this chapter in a way that would be understood by an average reader. We examined the
meaning of writing, writing as a process and the general and specific strategies for effective
writing. One can master effective writing skills if one devotes considerable amount of time to
different writing tasks. Practice brings about perfection; the best way to become an effective
writer is to keep writing. We should, therefore, combine the writing strategies discussed in
this chapter with others we consider valuable in order to increase our chances of becoming
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REFERENCES
• Alo, M. & Ogunsiji, A. (2004) (eds.). English language communication skills for
• Jack, P. & Jane, M. (2001). Checkpoints with Readings: Developing College English
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