2017 08 02 18 58 01 SRFP - PS5 - 81

This is the Preliminary working draft.
PE
can use this draft for their Tender
preparation. During preparation of Tender,
if any problem/ confusion arise, PE’s are
requested to contact with CPTU for further
clarifications. If any comments/suggestions
to offer, please send them to e-mail: Draft
[email protected]; [email protected] as
early as possible.
GOVERNMENT OF THE PEOPLE’S REPUBLIC OF

BANGLADESH
Preliminary Working Draft
Standard Request for Proposal (SRFP)

For
Selection of Consulting Firm (National)
(Simple Lump Sum - up to Tk 10 Million)
Central Procurement Technical Unit

Implementation Monitoring and Evaluation Division
Ministry of Planning
October 2009 PS5

Guidance Notes on the Use of
the Standard Request for Proposal
These guidance notes have been prepared by the CPTU to assist a Procuring Entity in the
preparation, using this Standard Request for Proposal (SRFP), for procurement of
Intellectual and Professional Services having estimated cost up to Tk. 10 million. The
Procuring Entity should also refer to the Public Procurement Act, 2006 (Act No 24 of 2006),
and the Public Procurement Rules 2008, issued to supplement the act available on CPTU,s
website: http://www.cptu.gov.bd/. All concerned are advised to refer to the aforementioned
Act and Rules while participating in any selection process of Consultants.

The use of SRFP (PS5) applies when a short-listing process following Expressions of
Interest has taken place and the short-listed Applicants are invited to submit a Proposal. This
document shall be used when a Procuring Entity (the Client) wishes to select an Applicant
(Consultant) for simple assignments for which remuneration is being determined on the
basis of a lump-sum to be paid to the Consultant for carrying out the Services.
Lump sum based contracts are recommended when the Scope of the Services is clearly
defined and Consultant’s remuneration is linked to the delivery of certain outputs, usually
reports, etc. A major advantage of the lump-sum contract is the simplicity of its administration;
the Client needs only to be satisfied with the output.
SRFP (PS5) is based upon internationally acceptable model formats, which have been
adapted to suit the particular needs of procurement within Bangladesh. SRFP (PS5) has 6
Sections, of which Section 1 (Instruction to Consultants) and Section 3 (General Conditions
of Contract) must not be altered or modified under any circumstances.
The Client addresses its specific needs through the information provided in the Proposal
Data Sheet (PDS) and the Particular Conditions of Contract (PCC) as well as in the
detailed requirements of the procurement in the Terms of Reference (ToR).
Guidance notes in brackets and italics are provided for both the Client and the Applicants
and, as such the Client should carefully decide what notes need to remain and what other
guidance notes might be required to assist the Applicant in preparing its Proposal
Submission; so as to minimise the inept Selection Process.
SRFP (PS5), when properly completed will provide all the information that a Consultant
needs in order to prepare and submit a Proposal. This should provide a sound basis on
which a Client can fairly, transparently and accurately carry out an evaluation process on the
proposals submitted by the Consultants.
The following briefly describes the Sections of the SRFP (PS5) and how a Client should use
these when preparing a particular Request for Proposal.
Section 1. Instructions to Consultants (ITC)
This Section provides relevant information to help Consultants prepare their

Proposals. Information is also provided on the submission, opening, and
evaluation of Proposals and on the award of Contract. The Instruction to
Consultants (ITC) specifies the instructions and procedures that govern the
selection process.
i
This Section also contains the criteria to be used by the Client to determine
the lowest evaluated Proposal and the qualifications of the Consultants to
perform the Contract. The Instructions to Consultants are therefore not a part
of the Contract.
The text of the clauses in this section shall not be modified
Section 2. Proposal Data Sheet (PDS)
This Section provides the information that is specific to each object of

procurement and that supplements the information or requirements included

in Section 1: Instructions to Consultants. The Client shall specify in the PDS
only the information that the ITC instructs to be specified in the PDS. To
facilitate the preparation of the PDS, its Clause Numbers are numbered with
the same numbers of the corresponding ITC Clauses.
Section 3. General Conditions of Contract (GCC)

The Section provides the General Conditions of Contract that will apply to the
Contract for which this SRFP is issued. The GCC clearly identifies the
provisions that may normally need to be specified for a particular selection
process and need to be addressed through the PCC.
The text of the clauses in this section shall not be modified.
Section 4. Particular Conditions of Contract (PCC)
The Section provides clauses specific to the particular Contract that modify or
supplement Section 3: General Conditions of Contract. The Client should
include at the time of issuing the Request for Proposal Documents all
information that the GCC indicate, shall be provided in the PCC. No PCC
Clause should be left blank. To facilitate the preparation of the PCC, its
Clause Numbers are numbered with the same numbers of the corresponding
GCC Clauses.
Section 5. Proposal and Contract Forms
A. Technical Proposal- Standard Forms

This section provides the standard format that permits the requested
information to be presented in a clear, precise and readily available manner
and allows the Client to readily understand and evaluate proposals in
accordance with the established criteria. The completed forms will indicate
details of the Consultant’s organization and experience, methodology, work
plan, work schedule, team composition and task assignments, and staffing
schedule.
B. Financial Proposal- Standard Forms

This section provides the standard format that permits the requested
information to be presented in a clear, precise and readily available manner
and allows the Client to easily understand and evaluate proposals in
accordance with the established criteria.
ii
C. Form of Contract
The Form of Contract, which, once completed and signed by the Client and
the Consultant incorporates any corrections or modifications to the accepted
Proposal relating to amendments permitted by the Instructions to Consultants,
the General Conditions of Contract, and the Particular Conditions of Contract.
D. Appendices
The Appendices to the formal Contract include a description of the Services,
the reporting requirements, details of key personnel and sub-Consultants, a
breakdown of the Contract Price, and services and facilities to be provided by
the Client.

Section 6. Terms of Reference
This section defines clearly the Objectives, Goals, and Scope of the
assignment, and provides background information (including a list of existing
relevant studies and basic data) to enable the Consultant to prepare the
proposal. This section lists the services and surveys necessary to carry out
the assignment and the expected outputs (for example, reports, data, maps,
surveys); it also clearly defines the Client’s and Consultants’ respective
responsibilities.
iii
[ enter here the name and address of the Procuring Entity]

REQUEST FOR PROPOSAL
FOR THE SELECTION OF
CONSULTANT SERVICES FOR
[enter here the nature of the services required]
(for a simple Lump Sum - based up to Tk.10 Million)
Invitation for Proposals No:

Issued on:
Proposal Package No:
702269226.docx
Table of Contents
Section 1. Instructions to Consultants...........................................................................5

A. General........................................................................................................................5
1. Scope of Proposal................................................................................................... 5
2. Interpretation............................................................................................................ 5
3. Source of Funds....................................................................................................... 5
4. Corrupt, Fraudulent, Collusive or Coercive Practices..........................................6
5. Eligible Consultants................................................................................................ 7
6. Eligible Sub- Consultants.......................................................................................7

7. Eligible Services...................................................................................................... 7
8. Conflict of Interest................................................................................................... 7
9. Unfair Advantage..................................................................................................... 9
10. Site Visit.................................................................................................................... 9
B. Request for Proposal.................................................................................................9
11. RFP Document......................................................................................................... 9
12. RFP Clarification...................................................................................................... 9
13. Pre-proposal Meeting............................................................................................10
14. RFP Amendment.................................................................................................... 10
C. Proposal Preparation...............................................................................................10
15. Proposal: Only one & Preparation Costs............................................................10
16. Proposal: Language.............................................................................................. 11
17. Proposal: Documents............................................................................................ 11
18. Proposal:
Preparation..................................................................................................................... 11
19. Technical Proposal Preparation...........................................................................11
20. Technical Proposal: Format and Content............................................................13
21. Financial Proposal Format and Content..............................................................14
22. Taxes....................................................................................................................... 14
23. Client Inputs........................................................................................................... 14
24. Alternative Proposals............................................................................................15
25. Proposal Currency................................................................................................. 15
26. Proposal Validity.................................................................................................. 15
27. Extension of Proposal validity..............................................................................15
28. Proposal Format and Signing...............................................................................15
D. Proposal Submission...............................................................................................16
29. Proposal: Sealing and Marking............................................................................16
30. Proposal: Submission Deadline...........................................................................16
31. Proposal Submitted Late.......................................................................................16
E. Proposal Opening and Evaluation..........................................................................17
32. Technical Proposal Opening.................................................................................17
33. Restriction on Disclosure of information relating to Procurement Process....17
34. Clarification of Proposal.......................................................................................17
35. Examination of Conflict of Interest Situation......................................................18
36. Proposal:................................................................................................................ 18
Technical Evaluation...................................................................................................... 18
37. Financial Proposal Opening..................................................................................18
38. Proposal: Financial Evaluation.............................................................................19
39. Proposal: Combined Evaluation...........................................................................20
40. Proposal: Negotiation............................................................................................21
41. Proposal Negotiation: Technical..........................................................................21
42. Proposal Negotiation: Financial...........................................................................21
43. Availability of Professional staff/experts.............................................................22
44. Proposal Negotiations: Conclusion.....................................................................22
45. Rejection of all Proposals.....................................................................................22
PS 5 Final Draft 1
46. Informing reasons for rejection............................................................................22
F. Contract Award.........................................................................................................23
47. Contract Award...................................................................................................... 23
48. Publication of award of Contract..........................................................................23
49. Advising Unsuccessful Consultants....................................................................23
50. Debriefing............................................................................................................... 23
51. Commence-ment of Services................................................................................23
52. Consultants Right to Complain............................................................................23
Section 2. Proposal Data Sheet.....................................................................................16
Section 3. General Conditions of Contract..................................................................20

A. General......................................................................................................................20
1.
2.
Definitions.............................................................................................................. 20
Phased Completion............................................................................................... 21
3. Communications and Notices...............................................................................21
4. Governing Law...................................................................................................... 21
5. Governing Language............................................................................................. 21
6. Documents Forming the Contract in Order of Precedence................................22
7. Assignment............................................................................................................ 22
8. Eligible Services.................................................................................................... 22
9. Contractual Ethics................................................................................................. 22
10. Joint Venture, Consortium or Association (JVCA).............................................22
11. Authority of Member in Charge............................................................................22
12. Authorized Representatives..................................................................................22
13. Relation between the Parties................................................................................22
14. Location.................................................................................................................. 23
15. Taxes....................................................................................................................... 23
16. Corrupt, Fraudulent, Collusive or Coercive Practices........................................23
B. Commencement, Completion and Modification of Contract................................24
17. Effectiveness of Contract......................................................................................24
18. Effective Date......................................................................................................... 24
19. Termination of Contract for Failure to Become Effective..................................24
20. Commencement of Services.................................................................................24
21. Expiration of Contract.......................................................................................... 24
22. Modifications or Variations...................................................................................24
C. Consultant’s Personnel and Sub-Consultants......................................................25
23. General................................................................................................................... 25
24. Description of Personnel......................................................................................25
25. Approval of Personnel.......................................................................................... 25
26. Working Hours, Overtime, Leave..........................................................................25
27. Removal and/or Replacement of Personnel........................................................26
D. Obligations of the Consultant.................................................................................26
28. Standard of Performance......................................................................................26
29. Conflict of Interests............................................................................................... 26
30. Consultant not to Benefit from Commissions Discounts etc............................26
31. Consultant and Affiliates not to Engage in Certain Activities............................27
32. Prohibition of Conflicting Activities....................................................................27
33. Confidentiality........................................................................................................ 27
34. Liability of the Consultant.....................................................................................27
35. Insurance to be taken out by the Consultant......................................................28
36. Accounting, Inspection and Auditing..................................................................28
37. Consultant’s Actions Requiring Client’s Prior Approval....................................29
38. Reporting Obligations...........................................................................................29
39. Proprietary Rights on Documents Prepared by the Consultant........................29
40. Proprietary Rights on Equipment & Materials Furnished by the Client............29
E. Obligations of the Client..........................................................................................30
PS 5 Final Draft 2
41. Assistance and Exemptions.................................................................................30
42. Access to Land...................................................................................................... 30
43. Change in the Applicable Law Related to Taxes.................................................30
44. Services, Facilities and Property..........................................................................30
45. Payment.................................................................................................................. 30
46. Counterpart Personnel.......................................................................................... 31
F. Payments to the Consultants..................................................................................31
47. Cost Estimate of Services: Ceiling Amount........................................................31
48. Payments: General................................................................................................ 31
49. Lump-Sum Payment.............................................................................................. 31
50. Contract Price........................................................................................................ 32

51. Modes of Payment................................................................................................. 32
52. Advance Payment.................................................................................................. 32
53. Interim Payments................................................................................................... 32
55. Final Payment......................................................................................................... 33
56. Suspension of Payments......................................................................................33
G. Time Control............................................................................................................33
57. Completion of Services.........................................................................................33
58. Early Warning......................................................................................................... 33
59. Extension of the Intended Completion Date........................................................33
60. Progress Meetings................................................................................................. 34
61. Good Faith.............................................................................................................. 34
62. Fairness in Operation............................................................................................ 34
63. Termination for Default.........................................................................................34
64. Termination for Insolvency...................................................................................34
65. Termination for Convenience...............................................................................34
66. Termination because of Force Majeure...............................................................34
67. Force Majeure......................................................................................................... 34
68. No Breach of Contract...........................................................................................34
69. Measures to be Taken on Force Majeure.............................................................34
70. Cessation of Rights and Obligations...................................................................34
71. Cessation of Services.............................................................................................. 34
72. Payment upon Termination...................................................................................34
73. Disputes about Events of Termination................................................................34
74. Settlement of Disputes.......................................................................................... 34
Section 4. Particular Conditions of Contract....................................................................34
Section 5. Proposal & Contract Forms.........................................................................34
5A. Technical Proposal - Standard Forms.................................................................34
Form 5A1 Technical Proposal Submission Form.....................................................34
Form 5A2 Consultant’s Organization and Experience.............................................34
Form 5A3 Comments and Suggestions on the Terms of Reference and on
Counterpart Staff and Facilities to be provided by the Client....................................34
Form 5A4 Description of Approach, Methodology and Work Plan for Performing
the Assignment............................................................................................................... 34
Form 5A5 Work Schedule...........................................................................................34
Form 5A6 Team Composition and Task Assignments.............................................34
Form 5A7 Staffing Schedule......................................................................................34
Form 5A8 Curriculum Vitae (CV) for Each Proposed Professional Staff................34
5B. Financial Proposal - Standard Forms..................................................................34
Form 5B1 Financial Proposal Submission Form......................................................34
Form 5B2 Summary of Costs.....................................................................................34
Form 5B3 Breakdown of Staff Remuneration...........................................................34
Form 5B4 Breakdown of Reimbursable Expenses........................................................34
5D. Appendices............................................................................................................. 34
Section 6. Terms of Reference......................................................................................34
PS 5 Final Draft 3
Letter of Invitation
[If applicable, insert: Invitation No…..]
[insert: Location and Date]
[Insert: Name and Address of Consultant]
Dear Mr. /Ms.:
1. The Government of the People’s Republic of Bangladesh has allocated public funds for the

cost of [Name of Project] and intends to apply a portion of the funds to eligible payments
under the Contract for which the Request for Proposal (RFP) is issued.
2. The [Name of Client] now invites proposals to provide the following consulting services: [short
description of objectives and scope of the assignment]. More details on the services are
provided in the Terms of Reference.
3. This Letter of Invitation and the RFP has been issued to the following short-listed Consultants:
1 [ list only the short-listed consultants]

2
3
4
5
It is not permissible to transfer this invitation to any other firm.
4. A firm will be selected under [Quality and Cost Based Selection QCBS / Selection under
Fixed Budget FB/ Least Cost Selection LCS – delete as appropriate] and procedures for
selection are described in the RFP.
5. In addition to the Letter of Invitation, the RFP includes the following documents:
 Section 1 : Instructions to Consultants (ITC)
 Section 2 : Proposal Data Sheet (PDS)
 Section 3 : General Conditions of Contract (GCC),
 Section 4 : Particular Conditions of Contract (PCC),
 Section 5 : Proposal & Contract Forms
 Section 6: Terms of Reference (TOR)
6. A Pre-Proposal meeting will be/not be held [keep one]
7. Please inform us in writing, preferably by electronic mail, at the following address [insert
address], upon receipt:
(a) that you have received the Letter of Invitation and the RFP; and
(b) whether you will submit a proposal alone or in association with any other Consultant.
Yours sincerely,
[Signature, name, and title of the Client’s representative]
Enclosed: A set of the RFP document.
PS 5 Final Draft 4
Section 1. Instructions to Consultants
A. General
1. Scope of 1.1 The Client, as indicated in the Proposal Data Sheet (PDS), issues
Proposal this Request for Proposal (RFP) for the provision of Services as
specified in the PDS and described in details in Section 6, Terms of
Reference in accordance with the method of selection specified in
the PDS.

1.2 Only those short-listed Consultants indicated in the Letter of
Invitation are eligible to submit a Proposal for the consulting services
required for the assignment.
1.3 The successful Consultant shall be required to complete the

Services as specified in the General Conditions of the Contract and
in accordance with the phasing indicated in the PDS.
2. Interpretation 2.1 Throughout this RFP:

(a) the term “in writing” means communication written by hand or
machine duly signed and includes properly authenticated
messages by facsimile or electronic mail; in written form with
proof of receipt;
(b) if the context so requires, singular means plural and vice
versa; and
(c) “day” means calendar day unless otherwise specified as
working days;
(d) “Request for Proposal Document” means the Document
provided by the Client to a short-listed Consultants a basis for
preparation of proposal; and
(e) “Proposal” depending on the context, means a proposal
submitted by a Consultant for delivery of Services to a Client
in response to an invitation for Request for Proposal.
3. Source of Funds 3.1 The Client has been allocated public funds as indicated in the PDS
and intends to apply a portion of the funds to eligible payments
under the contract for which this RFP is issued.
3.2 For the purpose of this provision, “public funds” means any
monetary resources appropriated to procuring entities under
Government budget, or revenues generated by statutory bodies and
corporations or loan, grants and credits aid grants and credits put at
the disposal of procuring entities by the development partners
through the Government.
3.3 Payments by the development partner, if so indicated in the PDS,

will be made only at the request of the Government and upon
approval by the development partner in accordance with the
applicable Loan/Credit/Grant Agreement, and will be subject in all
respects to the terms and conditions of that Agreement.
4. Corrupt, 4.1 The Government requires that Clients, as well as Consultants, shall
PS 5 Final Draft 5
Fraudulent, observe the highest standard of ethics during the implementation of
Collusive or the procurement proceedings and the execution of contracts under
Coercive public funds.
Practices
4.2 If corrupt, fraudulent, collusive or coercive practices of any kind is

determined by the Client against any Consultant alleged to have
been carried out such practices, the Client shall
(a) exclude the Consultant from participation in the procurement
proceedings concerned or reject a proposal for award; and
Preliminary Working Draft (b) declare the Consultant ineligible, either indefinitely or for a
stated period of time, from participation in procurement
proceedings under public fund;
if it, at any time, determines that the Consultant has, directly or
through an agent, engaged in corrupt, fraudulent, collusive or
coercive practices in competing for, or in executing, a contract under
public fund.
4.3 The Government requires that client as well as consultant shall,

during procurement proceedings and delivery of Services under
Public funds, ensure –
(a) strict compliance with the provisions of Section 64 of the
Public Procurement Act, 2006;
(b) abiding by code of ethics as mentioned in Rule 127 of the
Public Procurement Rules, 2008 and
(c)
that neither it’s any officer nor any staff nor any other agents
or intermediaries working on its behalf engage in any such
practice as detailed in ITC Sub Clause 4.3 (b).
4.4 Should any corrupt or fraudulent practice of any kind referred to in

ITC Clause 4.5 come to the knowledge of the Client, it shall, in the
first place, allow the Consultant to provide an explanation and shall,
take actions as stated in ITC Clause 4.2 only when a satisfactory
explanation is not received. Such exclusion and the reasons thereof,
shall be recorded in the record of the procurement proceedings and
promptly communicated to the Consultant concerned. Any
communications between the Consultant and the Client related to
matters of alleged fraud or corruption shall be in writing
4.5 The Government defines, for the purposes of this provision, the
terms set forth below as follows:
(a) “corrupt practice” means offering, giving, or promising to give,
directly or indirectly, to any officer or employee of a Procuring
Entity or other governmental/private authority or individual a
gratuity in any form, an employment or any other thing or
service of value, as an inducement with respect to an act or
decision of, or method followed by, a Procuring Entity in
connection with the procurement proceeding;
(b) “fraudulent practice” means a misrepresentation or omission
of facts in order to influence a procurement proceeding or the
PS 5 Final Draft 6
execution of a contract to the detriment of the Client;
(c) “collusive practice” means a scheme or arrangement among
two and more Consultants with or without the knowledge of
the Client (prior to or after proposal submission) designed to
establish proposal prices at artificial, non-competitive levels
and to deprive the Client of the benefits of free, open and
genuine competition; and
(d) “coercive practice” means harming or threatening to harm,
directly or indirectly, persons or their property to influence the

procurement proceedings, or affect the execution of a
contract.
4.6 The Consultant shall be aware of the provisions on fraud and

corruption stated in GCC Clause 4 and GCC Sub-Clause 16.3.
5. Eligible 5.1 Only short-listed Consultants are eligible to submit proposals.

Consultants
5.2 The Consultant has the legal capacity to enter into the contract.
5.3 The Consultant shall not be under a declaration of ineligibility for

corrupt, fraudulent, collusive or coercive practices in accordance
with ITC Sub-Clause 4.5.
5.4 The Consultant is not insolvent, in receivership, bankrupt or being

wound up, their business activities have not been suspended, and
he is not the subject of legal proceedings for any of the foregoing.
5.5 The Consultant has fulfilled its obligations to pay taxes and social
security contributions under the relevant national laws and
regulations.
5.6
6. Eligible Sub- 6.1 The requirements for eligibility as stated under ITC Clause 5 will
Consultants extend to each Sub-consultant, as applicable.
7. Eligible Services 7.1 All materials, equipment and supplies used by the Consultant and
services to be provided under the Contract shall have their origin in
countries other than those specified in the PDS.
8. Conflict of 8.1 Consultants and all parties constituting the Consultant shall not have
Interest a Conflict of Interest (COI), pursuant to Rule 55 of the Public
Procurement Rule 2008.
PS 5 Final Draft 7
8.2 COI means a situation in which a Consultant provides biased
professional advice to a Client in order to obtain from that Client an
undue benefit for himself/herself or affiliate(s)/associates(s).
8.3 General
The Consultant (including any of his affiliates/associates), in
deference to the requirements that the Consultant provides
professional and objective advice and at all times hold the Client’s
interests paramount, strictly avoids conflicts with other assignments
or their own corporate interests, acts without any consideration for

future work and must not have a conflict of interest (COI), shall not
be recruited under any of the circumstances specified in Sub
Clauses 8.4 to 8.6 below.
8.4 Conflicting Activities

A firm that has been engaged by the Client to supply goods, provide
Services, Works or Services other than consulting services for a
project, and any of its affiliates, shall be disqualified from providing
consulting services related to those Services, works, or services.
Conversely, a firm hired to provide consulting services for the
preparation or implementation of a project, and any of its affiliates,
shall be disqualified from subsequently supplying goods, providing
Services or works or services other than consulting services
resulting from or directly related to the firm’s earlier consulting
services. For the purpose of this clause, services other than
consulting services are defined as those leading to a measurable
physical output, for example surveys, exploratory drilling, aerial
photography, and satellite imagery.
8.5 Conflicting Assignments

A Consultant (including its Personnel and Sub-Consultants) or any
of its affiliates shall not be hired for any assignment that, by its
nature, may be in conflict with another assignment of the Consultant
to be executed for the same or for another Client. For example, a
Consultant hired to prepare engineering design for an infrastructure
project shall not be engaged to prepare an independent
environmental assessment for the same project, and a Consultant
assisting a Client in the privatization of public assets shall not
purchase, nor advice Clients of, such assets. Similarly, a Consultant
hired to prepare Terms of Reference for an assignment shall not be
hired for the assignment in question.
8.6 Conflicting Relationships

(a) A Consultant (including its Personnel and Sub
Consultants) that has a business or family relationship with
a member of the Client’s staff may not be awarded a
Contract, unless the conflict stemming from this
relationship has been addressed adequately throughout the
selection process and the execution of the Contract.
(b) Client’s officials, who have an interest, directly or indirectly, with

a firm or individual that is participating or has participated in a
PS 5 Final Draft 8
Procurement proceedings of that Client, shall declare its
relationship with that firm or individual and consequently not
participate in any proceedings concerned with that specific
Procurement at any stage including from when the specifications
are written and qualification criteria are established up to the
Supply of Goods or execution of the Works are completed and,
until all contractual obligations have been fulfilled.
9. Unfair 9.1 If a short-listed Consultant could derive a competitive advantage

Advantage from having provided consulting services related to this proposed

assignment, the Client shall make available to all short-listed
Consultants together with this RFP Document all information that
would in that respect give such Consultant any competitive
advantage over the competing Consultants.
10. Site Visit 10.1 The Consultant, at the Consultant’s own cost, responsibility and risk,
is encouraged to visit and examine the Site and obtain all
information that may be necessary for preparing the Proposal and
entering into a contract for supply of Services.
B. Request for Proposal

11. RFP Document 11.1 The Sections comprising the Request for Proposal are listed below.
 Section 1 : Instructions to Consultants (ITC)
 Section 2 : Proposal Data Sheet (PDS)
 Section 3 : General Conditions of Contract (GCC),
 Section 4 : Particular Conditions of Contract (PCC),
 Section 5 : Proposal and Contract Forms
A. Technical Proposal: Standard Forms
B. Financial Proposal: Standard Forms
C. Form of Contract
D. Appendices
 Section 6: Terms of Reference (TOR)
11.2 The Client is not responsible for the completeness of the RFP and
any addenda, if these were not obtained directly from the Client.
11.3 The Consultant is expected to examine all instructions, forms, terms,

and provisions in the RFP. Failure to furnish all information or
documentation required by the RFP may result in the rejection of the
Proposal.
12. RFP 12.1 A Consultant requiring any clarification of the RFP Document shall
Clarification contact the Client in writing at the Client’s address indicated in the
PDS before two-third of the time allowed for preparation and
submission of Proposal elapses.
12.2 The Client is not obliged to answer any clarification request received
after that date as stated under ITC 12.1
PS 5 Final Draft 9
12.3 The Client shall respond in writing within five (5) working days of
receipt of any such request for clarification received under ITC Sub
Clause 12.1.
12.4 The Client shall forward copy of its response to all those short-listed
Consultants, including a description of the enquiry but without
identifying its source pursuant to Rule 117(22) of the Public
Procurement Rules, 2008.
12.5

13. Pre-proposal
Meeting
13.1 To clarify issues and to answer questions on any matter arising in
the RFP, the Client may, if stated in the PDS, invite short-listed
Consultants to a Pre-Proposal Meeting at the place, date and time
as specified in the PDS.
13.2 Minutes of the pre-Proposal meeting, including the text of the

questions raised and the responses given, together with any
responses prepared after the meeting, will be transmitted without
delay to all the short-listed Consultants not later than seven (7) days
of the date of the meeting. Any revision to the RFP Document that
may become necessary as a result of the pre-Proposal meeting
shall be made by the Client exclusively through the issue of an
Addendum pursuant to ITC Clause 14 and not through the minutes
of the pre-Proposal meeting
14. RFP 14.1 At any time prior to the deadline for submission of Proposals, the
Amendment Client, for any reason on its own initiative or in response to a
clarification request in writing from a short-listed Consultant, may
revise the RFP Document by issuing an Addendum. The Addendum
shall become an integral part of the RFP Document.
14.2 To give a prospective Consultant reasonable time in which to take

any amendment into account in preparing its Proposal, the Client
may, at its discretion, extend the deadline for the submission of
Proposals, pursuant to ITC 30.
C. Proposal Preparation
15. Proposal: Only 15.1 A short listed Consultant, including its affiliate(s), pursuant to Rule 96
one & (2) of the Public Procurement Rules 2008 may submit only one (1)
Preparation Proposal. If a Consultant submits or participates in more than one (1)
Costs Proposal, all such proposal shall be rejected.
15.2 A firm, proposed as a Sub-Consultant in any Proposal pursuant to

Rule 53(2) of the Public Procurement Rules, 2008, may participate in
more than one Proposal, but only in the capacity of a Sub-Consultant.
15.3 A short-listed Consultant submitting a Proposal individually pursuant

to Rule 53(5) of the Public Procurement Rules, 2008, or as JVCA
partner, shall not be accepted as Sub-Consultant to any other short-
PS 5 Final Draft 10
listed Consultant in the same procurement process.
15.4 The Consultant shall bear all costs associated with the preparation
and submission of its Proposal.
16. Proposal: 16.1 The Proposal shall be written in the English language.
Language Correspondences and documents relating to the Proposal may be
written in English or Bangla. Supporting documents and printed
literature furnished by the Consultant that are part of the Proposal

may be in another language, provided they are accompanied by an
accurate translation of the relevant passages in the English or Bangla
language, in which case, for the purposes of interpretation of the
Proposal, such translation shall govern.
17. Proposal: 17.1 The Proposal prepared by the Consultant shall comprise the following:
Documents
(a) Technical Proposal;
(b) Financial Proposal;
(c) documentary evidence establishing the Consultant’s eligibility;
and
(d) any other document required as stated in the PDS.
18. Proposal: 18.1 In preparing its Proposal, the Consultant shall examine in detail the
Preparation documents comprising the RFP Document. Material deficiencies in
providing the information requested may result in non-responsiveness
of a Proposal.
18.2 The Consultant shall prepare the Technical Proposal in accordance

with ITC Clauses 19 and 20 using the forms furnished in Section 5A:
Technical Proposal; Standard Forms.
18.3 The Consultant shall submit the Financial Proposal in accordance with
ITC Clause 21 and 22 and using the forms furnished in Section 5B:
Financial Proposal; Standard Forms.
18.4 All the forms mentioned in ITC Sub Clauses 20.1 and 21.3 shall be
completed without any material changes and alterations to its format,
filling in all blank spaces with the information requested, failing which
the Proposal may be rejected.
19. Technical 19.1 While preparing the Technical Proposal, a Consultant must give
Proposal particular attention to the instructions provided in ITC Sub Clause 19.2
Preparation through 19.14 inclusive.
19.2 If a Consultant considers that it does not have all the expertise
required for the assignment, it may obtain that expertise with other
Consultants or entities in a joint venture or Sub-Consultancy as
appropriate.
19.3 The Consultant wishing to obtain expertise from other Consultants or

entities may participate in the procurement proceedings by forming a
Joint Venture, pursuant to Rule 54 of the Public Procurement Rules,
PS 5 Final Draft 11
2008.
19.4 Joint Venture agreement, indicating at least the parts of the Services
to be delivered by the respective partners, shall be executed case-by-
case on a non-judicial stamp of value or equivalent as stated in the
PDS, duly signed by all legally authorised representatives of the
Consultants who are parties to such agreement.
19.5 Joint Venture, as stated under ITC Sub Clause 19.3, with other non-
short-listed Consultants at the time of submission of a Proposal is not

admissible without prior permission of the Client.
19.6 Joint Venture, as stated under ITC Sub Clause 19.3, among the
short-listed Consultants at the time of submission of a Proposal is not
permitted, and the Client shall disqualify such Proposal.
19.7 The composition or the constitution of the Joint Venture shall not be
altered without the prior consent of the Client.
19.8 The Consultant appointing another short-listed Consultant as a Sub-

Consultant, as stated under ITC Sub Clause 19.2, at the time of
submission of Proposal will not require prior permission of the Client
but in such cases, the Proposal shall be submitted in the title of the
short-listed Consultant.
19.9 In the event of Sub-Consultancy, as stated under ITC Sub Clause

19.8, the Proposal should include a covering letter signed by an
authorized representative of the short-listed Consultant with full
authority to make legally binding contractual and financial
commitments on behalf of the Consultant, plus a copy of the
agreement(s) with the Sub-Consultant(s).
19.10 Sub-Consultancy (s) shall in no event relieve the short-listed

Consultant from any of its obligations, duties, responsibility or liability
under the Contract.
19.11 For QCBS or Least Cost Selection based assignments, only the
estimated total of Professional staff-months is indicated in the PDS;
however the available budget shall not be disclosed. The Proposal
shall be based on the number of Professional staff-months estimated
by the Consultant.
19.12 For Fixed Budget Selection assignments, only the available budget
amount, excluding all local taxes and other charges to be imposed
under the Applicable Law if the Contract is awarded, is given in the
PDS but not the Professional staff-months, and the Financial
Proposal shall not exceed this budget.
19.13 Proposed professional staff shall have at least the qualification

experience indicated in the PDS, preferably working under conditions
similar to Bangladesh. It is desirable that the majority of the Key
professional staff proposed be permanent employees of the
Consultant or has an extended and stable working relationship with
it.
PS 5 Final Draft 12
19.14 Alternative Key professional staffs shall not be proposed, and only
one Curriculum Vitae (CV) may be submitted for each position.
Conversely, one Key professional staff is not allowed to offer his/her
inputs in more than one Proposal for this particular assignment and, in
this particular procurement process.
20. Technical 20.1 The Technical Proposal shall provide the following information using
Proposal: the Standard Forms (Section 5A):
Format and
(a) Form 5A1: Technical Proposal Submission Form in the format
Content
of a letter, duly signed by an authorised signatory of the

Consultant:
(b) Form 5A2: giving a brief description of the Consultant’s
organization and an outline of experience of the Consultant
and, in the case of an association by each partner, on
assignments of a similar nature. For each assignment, the
outline should indicate the names of
Sub-Consultants/Professional staff/experts who participated,
duration of the assignment, contract amount, and the
Consultant’s involvement. Information should be provided only
for those assignments for which the Consultant was legally
contracted by the Client as a corporation or as one of the
major firms within an association. Assignments completed by
individual Professional staff/experts working privately or
through other consulting firms cannot be claimed as the
experience of the Consultant, or that of the Consultant’s
associates, but can be claimed by the Professional
staff/experts themselves in their CVs. Consultants should be
prepared to substantiate the claimed experience if so
requested by the Client.
(c) Form 5A3: indicating comments and suggestions that the
Consultant may have on the Terms of Reference to improve
performance in carrying out the assignment, any requirements
for counterpart staff and facilities including: administrative
support, office space, local transportation, equipment, or data,
to be provided by the Client etc.
(d) Form 5A4: indicating the approach, methodology and work
plan for performing the assignment
(e) Form 5A5: being the work plan and should be consistent with
the Work Schedule & shall be in the form of a bar chart
showing the timing proposed for each activity.
(f) Form 5A6: being the list of the proposed Professional staff
team by area of expertise, the position that would be assigned
to each staff team member, and their tasks.
(g) Form 5A7: being the Estimates of the staff input (staff-months
of professionals) needed to carry out the assignment. The
staff-months input should be indicated separately for head
office and field activities.
(h) Form 5A8: being the CVs of the Professional staff signed by
the respective staff member and by the authorized
representative submitting the proposal.
PS 5 Final Draft 13
(i) Plus, a detailed description of the proposed methodology,
staffing, and staffing for training, if the PDS specifies training
as a major component of the assignment.
(j) Any additional information that might be requested in the PDS.
20.2 The Technical Proposal shall not include any financial information. A
Technical Proposal containing financial information may be
rejected.
21. Financial 21.1 The Financial Proposal shall be prepared using the Standard Forms.

Proposal It shall list all costs associated with the assignment, including (a)
Format and remuneration for staff, and (b) reimbursable expenses indicated in
Content the PDS. If appropriate, these costs should be broken down by
activity.
21.2 All activities and items described in the Technical Proposal must be
priced separately; activities and items described in the Technical
Proposal but not priced, shall be deemed to be included in the prices
of other activities or items.
21.3 The Financial Proposal shall provide the following information using
the Standard Forms (Section 5B):
(a) Form 5B1: Financial Proposal Submission Form in the format
of a letter duly signed by an authorised signatory of the
Consultant. Commissions and gratuities, if any, paid or to be
paid by Consultants and related to the assignment will be listed
in the form.
(b) Form 5B2: being the Summary of Costs against staff
remuneration and reimbursable expenses;
(c) Form 5B3: being the breakdown of costs against staff
remuneration;
(d) Form 5B4: being the breakdown of costs against reimbursable
expenses. A sample list is provided in the PDS;-
21.4 If appropriate, all these costs should be broken down by activity.
22. Taxes 22.1 The Consultant is subject to local taxes on amounts payable by the
Client as per the Applicable Law. It is the responsibility of the
Consultant to be familiar with the relevant laws in Bangladesh, and to
determine the taxes, duties, fees, levies and other charges and
associated amounts to be paid under the Applicable Law, if the
Contract is awarded. Pursuant to Section 60 (3) of the Public
Procurement Act, any such amounts on account of local taxes
shall not be considered in the Financial Evaluation of the
Proposal as they will be discussed at contract negotiation and
applicable amounts will be included in the Contract Price.
23. Client Inputs 23.1 The Client shall:

(a) provide at no cost to the Consultant the inputs and facilities
specified in the PDS;
PS 5 Final Draft 14
(b) make available to the Consultant, relevant project data and
reports at the time of issuing the RFP Document; and
(c) assist the Consultant in obtaining relevant project data and
reports from other related departments/divisions, which will be
required by the Consultant to prepare the proposal.
24. Alternative 24.1 Unless otherwise stated in the PDS, alternative proposals shall not be
Proposals considered.
25. Proposal 25.1 All prices shall be quoted in Bangladesh Taka unless ot-

Currency herwise stated in the PDS.
25.2 Prices quoted by the Consultant shall be fixed throughout the contract
period unless otherwise specified in the PDS.
26. Proposal 26.1 Proposal validities shall be determined on the basis of the complexity
Validity of the Proposal and the time needed for its examination, approval and
signing of Contract, pursuant to Rules 19, 20 and 117(10) of the
Public Procurement Rules 2008.
26.2 Proposals shall remain valid for the period specified in the PDS after
the Proposal submission deadline prescribed by the Client.
26.3 Consultants shall maintain the availability of Professional staff/experts
nominated in the Proposal during the Proposal validity period
including extension, if any. The Client will make its best effort to
complete negotiations within this period.
27. Extension of 27.1 In justified exceptional circumstances, prior to the expiration of the
Proposal proposed validity period, the Client pursuant to Rule 21 of the Public
validity Procurement Rules 2008 may solicit, not later than ten (10) days
before the expiry date of the Proposal validity, compulsorily all the
Consultants’ consent to an extension of the period of validity of their
Proposals.
27.2 The Consultants consenting in writing to the request as stated under

ITT Sub clause 27.1 shall not be required or permitted to modify its
Proposal under any circumstances.
27.3 If the Consultants are not consenting in writing to the request made by
the Client, its Proposal shall not be considered in the subsequent
evaluation.
28. Proposal 28.1 The Consultant shall prepare one (1) original of the Technical
Format and Proposal as described in ITC Sub-Clause 20.1 and one (1) original of
Signing
the Financial Proposal as described in and clearly mark them
“ORIGINAL”.
28.2 The Consultant shall prepare the number of copies as specified in the
PDS of the Technical Proposal and clearly mark them “COPY”. In the
event of any discrepancy between the original and the copies, the
original shall prevail.
PS 5 Final Draft 15
28.3 The original and all copies of the Technical and the original of the
Financial Proposal shall be typed or written in indelible ink and shall
be signed by a person duly authorized to bind the Consultant to the
Contract. The name and position held by each person signing the
authorization must be typed or printed below the signature.
28.4 All pages of the Proposals except for un-amended printed literature
shall be signed or initialed by the person signing the Proposals.
D. Proposal Submission

29. Proposal:
Sealing and
Marking
29.1 The Consultant shall enclose the original and each copy of the
Technical Proposal in separate sealed envelopes, duly marking the
envelopes as “TECHNICAL PROPOSAL” and “ORIGINAL” and
“COPY, as appropriate.” These envelopes containing the original and
the copies shall then be enclosed in one single envelope duly marking
the envelope as “TECHNICAL PROPOSAL”.
29.2 The Consultant shall enclose the original of the Financial Proposal in
one single separate sealed envelope, duly marking the envelope as
“FINANCIAL PROPOSAL” and with a warning “DO NOT OPEN WITH
THE TECHNICAL PROPOSAL.”
29.3 The two envelopes shall then be enclosed in one single outer
envelope. The inner and outer envelopes shall:
(a) bear the name and address of the Consultant;
(b) be addressed to the Client at the address specified in the PDS;
(c) bear the name of the Proposal as specified in the PDS; and
(d) bear a statement “DO NOT OPEN BEFORE …………….” The
date for opening as specified in the PDS.
29.4 If all envelopes are not sealed and marked as required, the Client will
assume no responsibility for the misplacement, or premature opening
of the Proposal.
29.5 If the Financial Proposal is not submitted in a separate sealed

envelope duly marked as indicated above, this may constitute grounds
for declaring the Proposal non-responsive.
30. Proposal: 30.1 Proposals shall be delivered to the Client at the address specified
Submission under ITC Sub-Clause 29.3 (b) no later than the date and Time
Deadline indicated in the PDS.
30.2 The Proposal may be hand delivered or posted by registered mail or

sent by courier. The Client shall, on request, provide the Consultant
with a receipt showing the date and time when its Proposal was
received.
30.3 The Client may, at its discretion, extend the deadline for the
submission of Proposals by amending the RFP in accordance with
ITC Clause 14, in which case all rights and obligations of the Client
and Consultants previously subject to the deadline shall thereafter be
PS 5 Final Draft 16
subject to the deadline as extended.
31. Proposal 31.1 Any Proposal received by the Client after the deadline for submission
Submitted Late of Proposals, in accordance with ITC Clause 30 shall be declared
LATE and returned unopened to the Consultant.
E. Proposal Opening and Evaluation

32. Technical 32.1 Proposals shall be opened pursuant to Section 58 of the Public
Proposal Procurement Act, 2006 and Rule 7, 118(2), (3) and (4) of the Public

Opening Procurement Rules, 2008.
32.2 The Client shall open all the Technical Proposals received shortly after
the deadline for submission and at the place specified in the PDS.
There shall be no public opening of the Technical Proposals.
32.3 The Financial Proposals shall be kept closed in the safe custody of the
Head of the Procuring Entity until such time as the evaluation of
Technical proposal has been completed, pursuant to Rule 118 (3) of
the Public Procurement Rules.
33. Restriction on 33.1 Following the opening of the Technical Proposals by the Client’s PEC,
Disclosure of and until the Contract is signed, no Consultant shall make any
information unsolicited communication to the Client or PEC, pursuant to Rule 31 of
relating to the Public Procurement Rules, 2008.
Procurement
Process
33.2 From the time the Proposals are opened to the time the Contract is
awarded, any effort by any Consultant to influence the Client or PEC in
the Client’s Proposal evaluation, Proposal comparison or Contract
award decisions may result in rejection of the Consultant’s Proposal.
34. Clarification of 34.1 The Client’s Proposal Evaluation Committee (PEC) may ask the
Proposal Consultants for clarification of their Proposals, in order to facilitate the
examination and evaluation of the Proposals. The request for clarification
by the PEC and the response from the Consultants shall be in writing, and
Proposal clarifications which may lead to a change in the substance of the
Proposal or in any of the key staff or elements of the Proposal will neither
be sought nor be permitted. Requests for clarifications on Proposal shall
be duly signed only by the PEC Chairperson.
34.2 If a Consultant does not provide clarifications of its Proposal by the

date and time set in the PEC’s written request for clarification, its
Proposal shall not be considered in the evaluation.
34.3 All clarification requests shall remind the Consultants of the need for
confidentiality and that any breach of confidentiality on the part of the
Consultant may result in their Proposal being disqualified and rejected
as stated in ITC Sub clause 33.1
34.4 Members of the PEC shall have no access to the Financial Proposals
until the evaluation of the Technical Proposal is concluded including
prior review where necessary, and approved by the Competent
PS 5 Final Draft 17
Authority following Rule 119 (11) of the Public Procurement Rules,
2008.
35. Examination of 35.1 During the evaluation of the Technical Proposals, the Client shall
Conflict of ascertain that no new COI situations have arisen since the Consultant
Interest was short-listed. If the Client identifies a COI at this stage, it shall
Situation determine whether the specific conflict is substantive and take action by
reducing the scope of work of the assignment or rejecting the Technical
Proposal.

35.2 If a Consultant or its affiliate is found to be in a COI situation during the
technical evaluation, the Client shall review the case and either
disqualify the Consultant or ask the Consultant to remove the conflict
and its causes while maintaining the transparency of the selection
process, failing which the Technical Proposal of the Consultant shall be
rejected.
35.3 If a Consultant has been found to mislead the Client by neglecting to

provide information or by denying the existence of a COI situation, the
Consultant’s proposal shall be rejected.
36. Proposal: 36.1 All Technical Proposals shall be evaluated in accordance with the
Request for Proposal (RFP) and the Terms of Reference (TOR)
Technical
pursuant to the provisions laid down in Section 59 of the Public
Evaluation
Procurement Act, 2006 and Rule 119 of the Public Procurement
Rules,2008
36.2 The PEC as a whole and each of its members themselves individually
shall separately evaluate and rank the Technical Proposals on the
basis of their responsiveness to the RFP and TOR, applying the
evaluation criteria, sub criteria, and points system, pursuant to Rule
117 (24) (c) and Rule 117 (27) of the Public Procurement Rules,2008,
as specified in the PDS.
36.3 The points for each Technical Proposal shall then be calculated as
average of the points given by all the members including the
Chairperson of the PEC for the respective Proposal.
36.4 Technical Proposals thus given a Technical Points (Tp), as stated

under ITC Sub Clause 36.2, not securing the precise minimum as
specified in the PDS, shall be considered non-responsive.
37. Financial 37.1 In the case of QCBS, FBS and LCS, after the technical evaluation is
Proposal completed and approved by the Client pursuant to Section 59 of the
Opening Public Procurement Act 2006, and Rule 120 of the Public Procurement
Rules 2008, the Client shall notify in writing, those Consultants that
have secured the precise minimum Technical points (Tp), indicating the
date, time and location for opening the Financial Proposals. The
opening date shall usually not be less than one (1) week after such
notification.
37.2 The Client shall simultaneously notify those Consultants whose

Technical Proposals did not meet the precise minimum Technical
PS 5 Final Draft 18
Points (Tp) or were considered non-responsive to the RFP and TOR
indicating that their Financial Proposals will be returned unopened after
completing the selection process.
37.3 Financial Proposals shall be opened publicly in the presence of the

Consultants’ representatives who choose to attend. Those
representatives who attend shall sign an attendance sheet. Each
Financial Proposal will then be inspected to confirm that it has
remained sealed and unopened. The name of the Consultants, the
technical scores, and the proposed prices shall be read aloud and

recorded when the Financial Proposals are opened. The Client shall
prepare minutes of the public opening and these shall be furnished,
upon request, to Consultants who’s Financial Proposals were opened.
38. Proposal: 38.1 The Proposal Evaluation Committee (PEC) will review the detailed
Financial content of each Financial Proposal. During the review, the committee
Evaluation and any Client staff and others involved in the evaluation process, will
not be permitted to seek clarification or additional information from any
Consultant who has submitted a Financial Proposal.
38.2 If pricing of activities was required, activities and items described in the
Technical Proposal but not priced shall be deemed to be included in the
prices of other activities or items of the Proposal, as stated under ITC
Sub Clause 21.2.
38.3 Arithmetical errors in the Financial Proposal if detected, shall be

corrected on the following basis:
(a) if there is a discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail and the total price shall be corrected, unless in
the opinion of the Client there is an obvious misplacement of the
decimal point in the unit price, in which case the total price as
quoted shall govern and the unit price shall be corrected;
(b) if there is an error in a total corresponding to the addition or
subtraction of subtotals, the subtotals shall prevail and the total
shall be corrected; and
(c) if there is a discrepancy between words and figures, the amount in
words shall prevail, unless the amount expressed in words is
related to an arithmetic error, in which case the amount in figures
shall prevail subject to (a) and (b) above.
38.4 If the Consultant does not accept the correction of arithmetic errors, its
Proposal shall be disqualified.
38.5 Pursuant to Section- 60(3) of the Public Procurement Act, 2006,

the Applicable Taxes and VAT shall not be taken into account in
determining the Proposal Price during the Financial Evaluation of
the Proposals related to procurement of this Intellectual and
Professional Services.
38.6 In the case of QCBS, the lowest evaluated Financial Proposal will be
given the maximum Financial Points (Fp) of 100. The Financial Points
(Fp) of the other Financial Proposals will be computed accordingly, as
PS 5 Final Draft 19
stated under ITC Sub Clause 38.7.
38.7 The points for other Financial Proposals, as stated under ITC Sub
100×F m
F p=
Clause 38.7, shall be computed using the formulae: F ; Fp
being the Financial Point of the Proposal under evaluation, Fm being
the lowest Financial Proposal Price and, F being the price of Proposal
under computation during evaluation; in either case however, the
Proposal Prices to be taken into consideration after adjustments made
by the PEC in correcting omissions or inconsistencies detected during

the evaluation of the Financial Proposal and applying the provisions
as stated under ITC Sub Clause 38.3, 38.5 and 38.8.
38.8 In the case, an activity or line item is quantified in the Financial

Proposal differently from that in the Technical Proposal; PEC shall
correct the quantification indicated in the Financial Proposal so as to
make it consistent with that indicated in the Technical Proposal, apply
the relevant unit price included in the Financial Proposal to the
corrected quantity and correct the Proposal Price in this respect.
[For the purpose of ITC Sub Clause 38.8, if a Technical Proposal indicates the
presence of the Team Leader at the assignment site for twelve (12) months
and the Financial Proposal indicates only eight (8) months, an adjustment
should be calculated by adding the corresponding amount of staff
remuneration to the proposed amount]
38.9 Pursuant to Rule 120(3) of the Public Procurement Rules, 2008, the
Consultant shall be kept informed of such errors discovered during
arithmetic corrections stated under ITC Sub Clause 38.3.
39. Proposal: 39.1 In QCBS the Proposals will be ranked according to their combined
Combined scores (Cs) using the weights (T = the weight given to the Technical
Evaluation Proposal; F = the weight given to the Financial Proposal; T + F = 1)
pursuant to Rule 117 (24) (b) and 121 of the Public Procurement Rules
2008 as indicated in the PDS:
Cs = Ts (Technical score) + Fs (Financial score). [ Ts being
Tp x T% and Fs being Fp xF%] The firm achieving the highest
combined technical and financial score will be invited for negotiation
under ITC Clauses 40 to 44.
39.2 In the case of Fixed-Budget Selection (FBS), the Client will select the
firm that submitted the highest ranked Technical Proposal with an
evaluated price that is within the budget. Proposals that exceed the
indicated budget will be rejected. The selected firm will be invited for
negotiations under ITC Clauses 40 to 44.
39.3 In the case of FBS, the Client will select the Consultant that submitted
the highest ranked Technical Proposal with an evaluated price that is
within the budget amount excluding all taxes, duties, fees, levies and
other charges to be imposed under the Applicable Law.
39.4 In the case of FBS, adjustments made by the PEC to correct omissions
or inconsistencies detected during the evaluation of the Financial
PS 5 Final Draft 20
Proposal if raises the Proposal Price above the available budget
indicated in the RFP, the Proposal shall be considered non-responsive.
39.5 In the case of the Least-Cost Selection, the Client will select the lowest
proposal (“evaluated” price) among those that passed the minimum
technical score. The selected firm will be invited for negotiations under
ITC Clauses 40 to 44.
40. Proposal: 40.1 Negotiations will be held at the address indicated in the PDS. The
Negotiation invited Consultant will, as a prerequisite for attendance at the

negotiations, confirm availability of all Professional staff/experts and
satisfy such other pre-negotiation requirements as the Client may
specify.
41. Proposal 41.1 Negotiations will include a discussion of the Technical Proposal, the
Negotiation: proposed technical approach and methodology, work plan, and
Technical organization and staffing, training inputs (if training is a major
component) and any suggestions made by the Consultant to improve
the Terms of Reference. The Client and the Consultant will finalize the
Terms of Reference, staffing schedule, work schedule, logistics, and
reporting. These documents will then be incorporated in the Contract as
“Description of Services”. Special attention will be paid to clearly
defining the inputs and facilities required from the Client to ensure
satisfactory implementation of the assignment. The Client shall prepare
minutes of negotiations which will be signed by the Client and the
Consultant.
41.2 The PEC may, in particular, require the invited Consultant to substitute
a key staff, if it was found during evaluation that he/she is not fit enough
for the proposed assignment.
42. Proposal 42.1 The financial negotiations will reflect the agreed technical modifications
Negotiation: in the cost of the services for QCBS, FBS or LCS. Unless there are
Financial exceptional reasons, the financial negotiations will involve neither the
remuneration rates for staff nor other proposed unit rates. The financial
negotiations will generally fine tune the duration of experts’ inputs and
quantities of reimbursable expenditure items may be increased or
decreased from the relevant amounts shown or agreed otherwise in the
Financial Proposal.
42.2 Unless the Consultant and the proposed Contract is tax-exempt, tax
liabilities as stated under ITC Sub Clause 22.1, on the Consultant,
proposed Contract or on the Contract items shall be a subject of
clarification between the PEC and the Consultant during negotiation
and, requisite provisions shall be made for them in the Contract Price.
42.3 If applicable, it is the responsibility of the Consultant, before starting

financial negotiations, to contact the local tax authorities to determine
the local tax amount to be paid by the Consultant under the Contract.
43. Availability of 43.1 Having selected the Consultant on the basis of, among other things, an
Professional evaluation of proposed Professional staff/experts, the Client expects to
staff/experts negotiate a Contract on the basis of the Professional staff/experts
named in the Proposal. Before contract negotiations, the Client will
PS 5 Final Draft 21
require assurances that the Professional staff/experts will be actually
available. The Client will not consider substitutions during contract
negotiations unless both parties agree that undue delay in the selection
process makes such substitution unavoidable or for reasons such as
death or medical incapacity. If this is not the case and if it is established
that Professional staff/experts were offered in the proposal without
confirming their availability, the firm may be disqualified. Any proposed
substitute shall have equivalent or better qualifications and experience
than the original candidate.

44. Proposal 44.1 The PEC with participation of the Client and the successful Consultant
Negotiations: shall, in order to conclude the negotiation, sign the agreed minutes of
Conclusion negotiations and initial the proposed draft Contract Agreement.
44.2 If negotiation fails, the PEC, pursuant to Section-60(2) of the Public

Procurement Act, 2006, will negotiate with the next highest evaluated
Consultant, and similarly with other evaluated Consultants until a
Contract is signed, but it shall not negotiate simultaneously with more
than one Consultant.
45. Rejection of all 45.1 The Client, on justifiable grounds, may annul the Procurement
Proposals proceedings, at any time prior to the deadline for submission of the
Proposals following specified procedures, pursuant to Rule 35 of the
Public Procurement Rules, 2008 and shall return all proposals received
unopened.
45.2 If negotiation fails and all Proposals are found to be non-responsive

and unsuitable, the Client, pursuant to Rule 123 of the Public
Procurement Rules,2008, reject them under the following grounds -
(a) The Proposals containing major deficiencies in responding to the
RFP.
(b) The Proposal Prices are substantially higher than the estimated
budget and could not be bridged during negotiations.
(c) Evidence of professional misconduct, affecting seriously the
Procurement process, is established as per Chapter Seven of
the Public Procurement Rules, 2008.
45.3 The Client may further annul the Procurement proceedings any time
prior to signing of the Contract following specified procedures, pursuant
to Rule 33 of the Public Procurement Rules, 2008, in accordance with
Section 19 of the Public Procurement Act, 2006.
46.1 Notice of the rejection, pursuant to Rule 35 of the Public Procurement

46. Informing
Rules, 2008, will be given promptly within seven (7) days of decision
reasons for
taken by the Client to all Consultants, and the Client will, upon receipt
rejection
of a written request, communicate to any Consultant the reason(s) for
its rejection but is not required to justify those reason(s).
F. Contract Award
47. Contract 47.1 The Client shall, within seven (7) working days of receipt of approval of the
Award Contract in accordance with Section 61 of the Public Procurement Act,
2006 and Rule 124 of the Public Procurement Rules, 2008, and provided
PS 5 Final Draft 22
that no complaint or appeal has been lodged or is still under consideration
following Rules 57, 59 and 60 of the Public Procurement Rules, 2008, prior
to the Proposal validity period, invite the successful Consultant to sign the
Contract; so that the Contract comes into force before expiration of the
Proposal validity, pursuant to Rule 122 (2) of the Public Procurement
Rules, 2008.
48. Publication of 48.1 Particulars relating to award of Contract of Taka five (5) million and
award of above, in prescribed format, shall be notified by the Client to the
Contract Central Procurement Technical Unit within seven (7) days of signing of
the Contract for publication in their website, and that notice shall be
Preliminary Working Draft kept posted for not less than a month pursuant to Rule 126(3) of the
Public Procurement Rules, 2008.
49. Advising 49.1 The Client shall, following signing of the Contract with the successful
Unsuccessful Consultant, promptly notify the other Consultants whose Proposals
Consultants were technically responsive that they have been unsuccessful,
pursuant to Section 63 of the Public Procurement Act, 2006 and Rule
126(1) of the Public Procurement Rules, 2008. The Client shall also
return their unopened Financial Proposals.
50. Debriefing 50.1 Debriefing of Consultants by the Client shall outline the relative status
and weakness only of his or her Proposal requesting to be informed of
the grounds for not accepting the Proposal submitted by him or her,
pursuant to Rule 37 of the Public Procurement Rules, 2008, without
disclosing information about any other Consultant.
51. Commence- 51.1 The Consultant is expected to commence the assignment on the date
ment of and at the location specified in the PDS.
Services
52. Consultants 52.1 Any short-listed Consultant has the right to complain if it has suffered or
Right to likely to suffer loss or damage due to a failure of a duty imposed on the
Complain Client to fulfil its obligations in accordance with Section 29 of the Public
Procurement Act, 2006 and Part 12 of Chapter Three of the Public
Procurement Rules, 2008.
52.2 Circumstances in which a formal complaint may be lodged in sequence

by the short-listed Consultant against the Client pursuant to Rule 56 of
the Public Procurement Rules, 2008, and the complaints, if any, be also
processed pursuant to Rule 57 of the Public Procurement Rules 2008.
52.3 The short-listed Consultant shall submit his or her complaint in writing
within seven (7) days of becoming aware of the circumstances giving
rise to the complaint.
52.4 In the first instance, the short-listed Consultant shall submit his or her
complaint to the Client who issued the RFP Document.
52.5 A short-listed Consultant may appeal to a Review Panel only when that
Consultant has exhausted all his or her options of complaints to the
administrative authority as stated under ITC Sub Clause 52.2.
PS 5 Final Draft 23
Section 2. Proposal Data Sheet
[Comments in italic provide guidance for the preparation of the Proposal Data Sheet; these
should not appear on the final RFP to be delivered to the short listed Consultants]
ITC Amendments of, and Supplements to, Clauses in the Instruction to

Clause Consultants.
1.1 The Client is [state name and address of Client]

1.3 The assignment is not phased.
OR
The assignment is phased as follows, [now indicate the phasing of the
assignment]
The assignment is to be completed within [insert number of day or months]
(If the Client envisages the need for continuity for downstream work it should
outline in the Terms of Reference the scope, nature, and timing of future work and
indicate here the manner in which this information would be considered in the
evaluation.)
3.1 The source of Public Fund is [state source of funds]
3.3 The development partner is [state name of development partner].

[state “None”, if there is no development partner]
7.1 Materials, equipments and supplies used by the Consultant are not permitted if they
have originated in [state countries]
15.1 For clarification of proposals the Client ’s address is:

Attention:
Address:
Telephone:
Facsimile number:
Electronic mail address:-------------------------------------------------------------------
16.1 The Proposal shall be written in the [state language] language.
17.1(d) Other documents required to be submitted with the Proposal are:
[state any other documents that may be required].
PS 5 Final Draft 16
19.11 The estimated number of professional staff-months required for the assignment is:
19.12 In the case of Fixed Budget Selection, the Financial Proposal shall not exceed the
available budget of:
19.13 The minimum required qualification and experience of professional staff are as
follows:
[enter the requirements needed].
20.1(i) Training is not a specific component of this assignment

OR
Training is a specific component of this assignment. The details of training required
are, [now state the details required].
20.1(j) Additional information on the Technical Proposal includes;
21.3(d) [List the applicable Reimbursable expenses. A sample list is provided below for
guidance: items that are not applicable should be deleted, others may be added.]
The Reimbursable expenses shall be the following:
(1). cost of locally procured items, office accommodations, camp facilities, camp
services, equipment rentals, utilities and communication charges, all if and to
the extent required for the purpose of the Services;
(2). cost of necessary travel, including transportation of the Personnel by the most
appropriate means of transport and the most direct practicable route;
(3). cost of communications such as the use of telephone and facsimile required for
the purpose of the Services;
(4). cost, rental and freight of any instruments or equipment required to be provided
by the Consultant for the purposes of the Services;
(5). cost of printing and dispatching of the Reports to be produced for the Services;
(6). the cost of training of the Client’s personnel [This item should considered only
if the training is a major component of the assignment, and it is specified as
such in the TOR];
(7) cost of any subcontract required for the Services in the TOR;
(8) other allowances where applicable and provisional or fixed sums (if any); and
(9) cost of such further items required for purposes of the Services not covered in
the foregoing.
23.1 The Client will provide the following inputs and facilities:
26.1 Proposals must remain valid for [ ] days after the submission date.
[insert number: normally between 60 and 120 days depending on the complexity of
the assignment.]
28.2 The Consultant must submit one original for both the Technical Proposal and the
PS 5 Final Draft 17
Financial Proposal and [number] of copies of the Technical Proposal.
29.3(b) The Proposal submission address is:
30.1 Proposals must be submitted no later than the following [date and time:]
37.2 Criteria, sub-criteria, and points system for the evaluation of Technical Proposals
are:

Criteria, sub-criteria
(i) Specific experience of the Consultant relevant to the

Points
[5 - 10]
assignment [Normally, sub-criteria are not provided,
however, the Client may decide depending on the type of
assignment]
(ii) Adequacy of the proposed methodology and work plan in

responding to the Terms of Reference
(a) Technical approach and methodology [20-50 points]
(b) Work plan [Insert points]
(c) Organization and staffing [Insert points]
Total points for criterion (ii): [25 - 60]
(iii) Professional staff qualifications and competence for the

assignment
(a) [Team Leader] [Insert points]
(b) [Insert position or discipline as appropriate] [Insert points]
(c) [Insert position or discipline as appropriate] [Insert points]
(d) [Insert position or discipline as appropriate] [Insert points]
(e) [Insert position or discipline as appropriate] [Insert points]
Total points for criterion (iii): [40 - 70]
The number of points to be assigned to each of the above position

or discipline shall be determined considering the following three
sub criteria and relevant percentage weights:
General Qualifications [insert weight between 20% and 30%]
Adequacy for the [Insert weight between 50% and 60%]

assignment
Experience in region Insert weight between 10% and 20%]
PS 5 Final Draft 18
and language
Total Weight: 100%
(iv) Suitability of the transfer of knowledge (training programme) [0 – 10]

[insert sub criteria]
TOTAL POINTS 100

The minimum Technical Score St required to pass is: [Insert number] Points.
[Insert number of points, usually within a range of 70-80 points]
39.7 The formula for determining the financial scores is the following:
Fp = 100 x Fm / F, in which Fp is the financial score, Fm is the lowest price and F the
price of the proposal under consideration.
40.1 The weights given to the Technical and Financial Proposals are:
T = [Insert weight: normally between 0.7 and 0.9], and
P = [Insert weight: normally between 0.1 and 0.3]
41.1 The address for contract negotiations is:
51.1 The assignment is expected to commence on [insert date] at [insert location]
52.4 The name and address of the office where complaints to the Procuring Entity under
Regulation 51 are to be submitted is:
PS 5 Final Draft 19
Section 3. General Conditions of Contract
A. General
2. Definitions 1.1 In the Conditions of Contract, which include Particular Conditions and these
General Conditions; the following words and expressions shall have the
meanings hereby assigned to them. Boldface type is used to identify the
defined terms:
(a) Approving Authority means the authority which, in accordance with

the Delegation of Financial Powers, approves the award of Contract
for the Procurement of Goods, Works and Services.
(b) Competent Authority means the authority that gives decision on
specific issues as per delegation of administrative and/or financial
powers;
(c) The “Client” is the party named in the PCC who engages the
Consultant to perform the Services.
(d) “Completion” means the fulfilment of the Services by the Consultant
in accordance with the terms and conditions set forth in the Contract.
(e) “Completion Date” is the date of actual completion of the fulfilment of
the Services.
(f) The “Consultant” is the organisation whose proposal to perform the
Services has been accepted by the Client and is named as such in
the PCC and the Contract Agreement.
(g) “Contract Agreement” means the Agreement entered into between
the Client and the Consultant together with the Contract Documents.
(h) “Contract Documents” means the documents listed in the
Agreement, including any amendments thereto.
(i) Contract Price means the price to be paid for the performance of the
Services, in accordance with GCC Clause 50.1
(j) “Day” means calendar day unless otherwise specified as working day.
(k) “Effective Date” means the date on which this Contract comes into
force and effect pursuant to GCC Clause 18.1
(l) “GCC” mean the General Conditions of Contract.
(m)“Government” means the Government of the People’s Republic of
Bangladesh.
(n) The “Intended Completion Date” is the date on which it is intended
that the Consultant shall complete the Services as specified in the
PCC.
(o) “Member” means in case where the Consultant consists of a joint
venture, any of the entities that make up the joint venture; and
“Members” means all these entities.
(p) “Month” means calendar month.
(q) “Party” means the Client or the Consultant, as the case may be, and
“Parties” means both of them. Third party means any party other
than Client as Consultant.
PS 5 Final Draft 20
(r) “Personnel” means professionals and support staff provided by the
Consultant or by any Sub-Consultant and assigned to perform the
Services or any part thereof; and “Key Personnel” means the
Personnel referred to in GCC Sub Clause 24.1
(s) “Reimbursable expenses” means all assignment-related costs other
than Consultant’s remuneration.
(t) “Remuneration” means all costs related to payments of fees to the
Consultant for the time spent by the professional and other staff on
assignment related activities.

(u) PCC” means the Particular Conditions of Contract.
(v) “Services” means the tasks or activities to be performed and the
services to be provided by the Consultant pursuant to the Contract
Agreement.
(w) “Sub-Consultant” means any person or entity to whom/which the
Consultant subcontracts any part of the Services.
(x) “Third Party” means any person or entity other than the Government,
the Client, the Consultant or a Sub-Consultant.
(y) “Writing” means communication written by hand or machine duly
signed and includes properly authenticated messages by facsimile or
electronic mail.
4. Phased 2.1 If phased completion is specified in the PCC, references in the GCC to
Completion the Services, the Completion Date, and the Intended Completion Date
apply to any Phase of the Services (other than references to the
Completion Date and Intended Completion Date for the whole of the
Services).
6. Communication 3.1 Communications between Parties (notice, request or consent required or

s and Notices permitted to be given or made by one party to the other) pursuant to the
Contract shall be in writing to the address as specified in the PCC.
3.2 A notice shall be effective when delivered or on the notice’s effective

date, whichever is later.
3.3 A Party may change its address for notice hereunder by giving the other
Party notice of such change to the address.
8. Governing Law 4.1 The Contract shall be governed by and interpreted in accordance with the
laws of the People’s Republic of Bangladesh.
10. Governing 5.1 The Contract shall be written in English. All correspondences and
Language documents relating to the Contract may be written in English or Bangla.
Supporting documents and printed literature that are part of the Contract
may be in another language, provided they are accompanied by an
accurate translation of the relevant passages in English, in which case,
for purposes of interpretation of the Contract, such translation shall
govern.
5.2 The Consultant shall bear all costs of translation to the governing
language and all risks of the accuracy of such translation.
PS 5 Final Draft 21
12. Documents 6.1 The following documents forming the Contract shall be interpreted in the
Forming the order of priority:
Contract in
(a) the Contract Agreement;
Order of
Precedence (b) the Particular Conditions of Contract (PCC);
(c) the General Conditions of Contract (GCC);
(d) the Appendix (1 to 7); and
(e) any other documents as specified in the PCC forming part of the
Contract. 0

14. Assignment 7.1. Neither the Client nor the Consultant shall assign, in whole or in part,
their obligations under this Contract; except with prior written approval of
the Client.
16. Eligible 8.1 All materials, equipment, plant, and supplies used by the Consultant and
Services services supplied under the Contract shall have their origin in the
countries, except those as specified in the PCC.
18. Contractual 9.1 No fees, gratuities, rebates, gifts, commissions or other payments, other
Ethics than those shown in the Proposal or the contract, shall have been given
or received in connection with the selection process or in the Contract
execution.
20. Joint Venture, 10.1 If the consultant is a Joint Venture all of the parties shall sign the
Consortium or Contract Agreement.
Association
(JVCA)
10.2 Each partner of the Joint Venture (this does not include sub consultancy)
shall be jointly and severally liable for the execution of the Contract, all
liabilities and ethical and legal obligations in accordance with the terms of
the Contract.
10.3 The composition or the constitution of the Joint Venture shall not be
altered without the prior approval of the Client.
22. Authority of 11.1 In case the Consultant is a Joint Venture consisting of more than one
Member in entity, the partners shall designate one party to act as Representative, as
Charge specified in the PCC, with authority to conduct all business for and on
behalf of all partners of the Joint Venture, including without limitation the
receiving of instructions and payments from the Client.
24. Authorized 12.1 Any action required or permitted to be taken, and any document
Representatives required or permitted to be executed under this Contract by the Client or
the Consultant may be taken or executed by the officials as specified in
the PCC.
26. Relation 13.1 Nothing contained herein shall be construed as establishing a relation of
between the master and servant or of principal and agent as between the Client and
Parties the Consultant. The Consultant, subject to this Contract, has complete
charge of Personnel and Sub-Consultants, if any, performing the
Services and shall be fully responsible for the Services performed by
them or on their behalf hereunder.
PS 5 Final Draft 22
28. Location 14.1 The Services shall be performed at such locations as are specified in
Appendix 1, to the Contract and, where the location of a particular task
is not so specified, at such locations as the Client may approve.
30. Taxes 15.1 The Consultant, Sub-Consultants and Personnel shall pay such taxes,
duties, fees, levies and other charges under the Applicable Law, the
amount of which is deemed to have been included in the Contract Price
unless otherwise exempted by the Government.
32. Corrupt, 16.1 The Government requires that Client, as well as Consultants shall

Fraudulent, observe the highest standard of ethics during the implementation of
Collusive or procurement proceedings and the execution of the Contract under public
Coercive funds.
Practices
16.2 The Government defines, for the purposes of this provision, the terms set
forth below as follows:
(a) “corrupt practice” means offering, giving, or promising to give, directly
or indirectly, to any officer or employee of a Procuring Entity or other
governmental/private authority or any individual a gratuity in any
form, an employment or any other thing or service of value, as an
inducement with respect to an act or decision of, or method followed
by, a Procuring Entity in connection with the procurement proceeding;
(b) “fraudulent practice” means a misrepresentation or omission of facts
in order to influence a procurement proceedings or the execution of a
contract to the detriment of the Client,
(c) “collusive practice” means a scheme or arrangement among two and
more Consultants with or without the knowledge of the Client (prior to
or after proposal submission) designed to establish proposal prices at
artificial, non-competitive levels and to deprive the Client of the
benefits of free, open and genuine competition; and
(d) “coercive practice” means harming or threatening to harm, directly or
indirectly, persons or their property to influence the procurement
proceedings, or affect the execution of a contract.
16.3 The Government requires that Client, as well as Consultants shall, during the
Procurement proceedings and the execution of Contracts under public
funds, ensure-
(a) strict compliance with the provisions of Section 64 of the Public
Procurement Act, 2006;
(b) abiding by the code of ethics as mentioned in the Rule127 of the
Public Procurement Rules, 2008;
(c) that neither it, nor any other member of its staff, or any other
agents or intermediaries working on its behalf engages in any such
practice as detailed in GCC Sub Clause 16.3(b).
16.4 Should any corrupt or fraudulent practice of any kind come to the knowledge
of the Client, it shall, in the first place, allow the Consultant to provide an
explanation and shall take actions only when a satisfactory explanation is not
received. Such decision and the reasons therefore, shall be recorded in the
procurement proceedings and promptly communicated to the Consultant
PS 5 Final Draft 23
concerned. Any communications between the Consultant and the Client
related to matters of alleged fraud or corruption shall be in writing.
16.5 If corrupt, fraudulent, collusive or coercive practices of any kind

determined by the Client against the Consultant alleged to have carried
out such practices, the Client will :
(a) exclude the Consultant from further participation in the particular
Procurement proceeding; or
(b) declare, at its discretion, the Consultant to be ineligible to
participate in further Procurement proceedings, either indefinitely or

for a specific period of time from participation in procurement
proceedings under public fund.
B. Commencement, Completion and Modification of Contract
34. Effectiveness of 17.1 The Contract shall come into force and effect on the date, called the
Contract “Effective Date”.
36. Effective Date 18.1 This Contract shall come into effect on the date the Contract is signed by
both parties. The date the Contract comes into effect is defined as the
Effective Date.
38. Termination of 19.1 If the Contract has not become effective within such time period after the
Contract for date of the Contract signed by the Parties as specified in the GCC
Failure to Clause 18.1, either Party may, by not less than twenty-one (21) days
Become written notice to the other Party, declare this Contract to be null and void,
Effective and in the event of such a declaration by either Party, neither Party shall
have any claim against the other Party with respect hereto.
40. Commencement 20.1 The Consultant shall commence carrying out the Services not later than
of Services the number of days after the Effective Date as specified in the PCC.
42. Expiration of 21.1 Unless terminated earlier pursuant to GCC Clauses 63 to 66, this
Contract Contract shall expire at the end of such period after the Effective Date as
specified in the PCC.
44. Modifications or 22.1 Pursuant to Rule 104 (d)(8) of the Public Procurement Rules,2008, the
Variations Client may notify the Consultant to alter, amend, omit, add to, or
otherwise vary the services, provided that the changes in the Services
involved are necessary for the satisfactory completion of the assignment.
22.2 Any modification or variation of the terms and conditions of the Contract,
including any modification or variation of the Scope of the Services, may
only be made by written agreement between the Parties. Each Party shall
give due consideration to any proposals for modification or variation
made by the other Party.
22.3 The Consultant shall submit to the Client an estimate for the proposed
change in the Services within fifteen (15) days of receipt of such Variation
Order(s) as stated under GCC Sub Clause 22.2. The estimate shall
comprise the following:
(a) an estimate of the impacts, if any , of the Variation Orders on the
PS 5 Final Draft 24
staffing Schedule;
(b) a detailed schedule for execution of the Variation Orders showing
the resources to be employed and significant outputs;
(c) a detail costing covering the total amount of the Variation Orders;
and
(d) a proposed revision of the schedule of payments as approved, if
required.
22.4 Variation Orders, as stated under GCC Sub Clause 22.2, costing within

fifteen (15) percent of the original Contract Price shall be approved by the
Approving Authority and for cost beyond fifteen (15) percent by the
authority higher than the Approving Authority, as determined by the
Delegation of Financial Power and sub-delegation thereof, pursuant to
Rule 74(4) of the Public Procurement Rules , 2008.
22.5 For the purpose of determining the remuneration due for services or any
other reimbursable expenses under Variation Orders as may be agreed
under GCC Sub Clause 22, the breakdown of the unit price provided in
Forms 5B3 and 5B4 shall be the basis.
C. Consultant’s Personnel and Sub-Consultants

46. General 23.1 The Consultant shall employ and provide such qualified and experienced
Personnel and Sub Consultants as are required to carry out the Services.
48. Description of 24.1 The title, agreed job description, minimum qualification and estimated period
Personnel of engagement in the carrying out of the Services of each of the
Consultant’s Key Personnel are described in Appendix 3 to the Contract
50. Approval of 25.1 The Client hereby approves the Key Personnel and Sub Consultants listed
Personnel by title as well as by name in Appendix 3 to the contract. Except as the
Client may otherwise agree, no changes shall be made in the Key
personnel.
52. Working Hours, 26.1 Working hours and holidays, entitlement of leave and overtime, etc for Key
Overtime, Leave Personnel are set forth in Appendix 4 to the Contract.
26.2 The Key Personnel shall not be entitled to be paid for overtime nor to
take paid sick leave or vacation leave, except as specified in Appendix 4
to the contract and except as specified in such Appendix, the
Consultant’s remuneration shall be deemed to cover these items. All
leave to be allowed to the Personnel is included in the staff-months of
service set forth in Appendix 3 to the contract. Any taking of leave by
Personnel shall be subject to the prior approval by the Consultant who
shall ensure that absence for leave purposes will not delay the progress
and adequate supervision of the Services.
54. Removal and/or 27.1 If the Client:

Replacement of
(a) finds that any of the Personnel has committed serious misconduct
Personnel
or has been charged with having committed a criminal action; or
(b) has reasonable cause to be dissatisfied with the performance of
PS 5 Final Draft 25
any of the Personnel,
then the Consultant shall, at the Client’s written request specifying the
grounds therefore, forthwith provide as a replacement a person with
qualifications and experience acceptable to the Client. The Consultant
shall not be paid for any extra expense for the replacement(s).
27.2 In the event that any Sub-Consultant is found by the Client to be

incompetent or incapable of discharging the assigned duties, the Client
may request and the Consultant shall provide a replacement, with
qualifications and experience acceptable to the Client, or to resume the

performance of the Services itself.
D. Obligations of the Consultant

56. Standard of 28.1 The Consultant shall:
Performance
(a) perform the Services and carry out its obligations hereunder with
all due diligence, efficiency and economy, in accordance with
generally accepted professional standards and practices, and
shall observe sound management practices, and employ
appropriate technology and safe and effective equipment,
machinery, materials and methods etc;
(b) always act, in respect of any matter relating to this Contract or to
the Services, as faithful advisers to the Client, and;
(c) at all times support and safeguard the Client’s legitimate interests
in any dealings with Sub Consultants or Third Parties.
58. Conflict of 29.1 The Consultant shall hold the Client’s interests paramount, without any
Interests consideration for future work, and strictly avoid conflict with other
assignments or their own corporate interests, pursuant to Rule 55 of the
Public Procurement Rules, 2008.
60. Consultant not 30.1 The remuneration of the Consultant as stated under GCC Clauses 47, 48
to Benefit from and 49 shall constitute the Consultant’s sole remuneration in connection
Commissions with this Contract and, subject to GCC Sub Clause 31.1 hereof, the
Discounts etc. Consultant shall not accept for their own benefit any trade commission,
discount or similar payment in connection with activities pursuant to this
Contract or in the discharge of their obligations hereunder, and the
Consultant shall use their best efforts to ensure that any Sub-
Consultants, as well as the Personnel and agents of either of them,
similarly shall not receive any such additional remuneration.
30.2 Furthermore, if the Consultant, as part of the Services, have the

responsibility of advising the Client on the procurement of Goods, Works
or Services, the Consultant shall at all times exercise such responsibility
in the best interest of the Client. Any discounts or commissions obtained
by the Consultant in the exercise of such procurement responsibility shall
be for the account of the Client.
62. Consultant and 31.1 The Consultant agrees that, during the term of this Contract and after its
Affiliates not to termination, the Consultant and any entity affiliated with the Consultant,
Engage in as well as any Sub-Consultant and any entity affiliated with such Sub-
Certain Consultant, shall be disqualified from providing goods, works or services
PS 5 Final Draft 26
Activities (other than consulting services) for any project resulting from or closely
related to this consulting services,
64. Prohibition of 32.1 The Consultant shall not engage, and shall cause their Personnel as well
Conflicting as their Sub-Consultants and their Personnel not to engage, either
Activities directly or indirectly, in any business or professional activities in
Bangladesh that would conflict with the activities assigned to them under
this Contract.
66. Confidentiality 33.1 Except with the prior written consent of the Client, the Consultant and the

Personnel shall not at any time communicate to any person or entity any
confidential information acquired in the course of the Services, nor shall
the Consultant and the Personnel make public the recommendations
formulated in the course of, or as a result of, the Services.
[For the purposes of this Clause “confidential information” means any
information or knowledge acquired by the Consultant and/or their Personnel
arising out of, or in connection with, the performance of the Services under this
Contract that is not otherwise available to the public]
68. Liability of the 34.1 Pursuant to Rule 125 (4) of the Public Procurement Rules, 2008, the
Consultant Consultant, in lieu of furnishing any Performance Security, shall be,
liable to and required to indemnify, the Client as stated under GCC Sub
Clause 34.2 thru 34.6 inclusive for due performance of the Contract.
34.2 The Consultant shall indemnify the Client from and against any and all
claims, liabilities, obligations, losses, damages, penalties, actions,
judgment, suits, proceedings, demands, costs, expenses and
disbursements of whatsoever nature that may be imposed on, incurred
by or asserted against the Client during or in connection with the
Services by reason of:
(a) infringement or alleged infringement by the Consultant of any
patent or other protected right; or
(b) plagiarism or alleged plagiarism by the Consultant.
34.3 The Consultant shall ensure that all goods and services (including
without limitation all computer hardware, software and systems)
procured by the Consultant out of funds provided or reimbursed by the
Client or used by the Consultant in the carrying out of the Services do
not violate or infringe any industrial property or intellectual property right
or claim of any third party.
34.4 The Consultant shall indemnify, protect and defend at their own expense
the Client, and its agents and employees from and against any and all
actions, claims, losses or damages arising out of Consultant’s failure to
exercise the skill and care required under GCC Clause 28 provided:
(a) that the Consultant is notified of such actions, claims, losses or
damages not later than the number of months after conclusion of
the Services as specified in the PCC;
(b) that the ceiling on the Consultant’s liability under GCC Clause 28
shall be limited to the amount as specified in the PCC, except that
such ceiling shall not apply to actions, claims, losses or damages
caused by Consultant’s gross negligence or reckless conduct;
PS 5 Final Draft 27
and
(c) that the Consultant’s liability under GCC Clause 28 shall be
limited to actions, claims, losses or damages directly caused by
such failure to exercise the said skill and care, and shall not
include liability for any actions, claims, losses or damages arising
out of occurrences incidental or indirectly consequential to such
failure.
34.5 In addition to any liability the Consultant may have under GCC Clause
28, the Consultant shall, pursuant to Rule 125 (5) of the Public

Procurement Rules, 2008, at their own cost and expense, upon request
of Client; re-perform the Services in the event of Consultant’s failure to
exercise the skill and care required under GCC Clause 28.
34.6 Notwithstanding the provisions of GCC Sub Clause 34.4(a), the

Consultant shall have no liability whatsoever for actions, claims, losses
or damages occasioned by:
(a) Client’s overriding a decision or recommendation of the
Consultant or requiring the Consultant to implement a decision or
recommendation with which Consultant do not agree; or
(b) the improper execution of the Consultant’s instructions by agents,
employees or independent contractors of the Client.
70. Insurance to be 35.1 The Consultant

taken out by the
(a) shall take out and maintain, and shall cause any Sub-Consultants
Consultant
to take out and maintain, at their (or the Sub-Consultants’, as the
case may be) own cost, but on terms and conditions approved by
the Client, insurance against the risks, and for the coverage as
specified in the PCC; and
(b) at the Client’s request, shall provide evidence to the Client
showing that such insurance has been taken out and maintained
and that the current premiums therefore have been paid.
72. Accounting, 36.1 The Consultant shall

Inspection and
(a) keep accurate and systematic accounts and records in respect of
Auditing
the Services hereunder, in accordance with
nationally/internationally accepted accounting principles and in
such form and detail as will clearly identify all relevant changes in
time and costs, and the bases thereof;
and
(b) periodically permit the Client or its designated representative or
the Development Partner’s representative, when applicable, and
up to five (5) years from the expiration or termination of this
Contract, to inspect the same and make copies as well as to have
them audited by auditors appointed by the Client, if so required by
the Client as the case may be.
36.2 The Consultant shall furnish the Client such information relating to the
Services as the Client may from time to time reasonably request.
PS 5 Final Draft 28
74. Consultant’s 37.1 The Consultant shall obtain the Client’s prior approval in writing before
Actions taking any of the following actions:
Requiring
(a) any change or addition to the Personnel listed in Appendix 3 to
Client’s Prior
the Contract;
Approval
(b) any subcontract relating to the Services to an extent and, with
such specialists and entities as may be approved; and
(c) any other action that may be specified in the PCC.
37.2 Notwithstanding any approval under GCC Sub Clause 37.1(b), the

Consultant shall remain fully liable for the performance of Services by
the Sub-Consultant and its Personnel and retain full responsibility for the
Services.
76. Reporting 38.1 The Consultant shall submit to the Client the reports and documents
Obligations specified in Appendix 2 to the Contract hereto, in the form, in the
numbers and within the time periods set forth in the Appendix 2. Final
Reports shall be delivered in CD ROM in addition to the hard copies
specified in the said Appendix.
78. Proprietary 39.1 All plans, maps, diagrams, drawings, specifications, designs, statistics,
Rights on reports, other documents, data and software compiled or prepared by
Documents the Consultant for the Client under this Contract shall become and
Prepared by the remain the absolute property of the Client, and the Consultant shall, not
Consultant later than upon termination or expiration of this Contract, deliver all such
documents to the Client, together with a detailed inventory.
39.2 The Consultant may retain a copy of such documents and software, and
use such software for their own use with the prior written approval of the
Client.
39.3 Other restrictions about the future use of these documents and software,
if any, shall be as specified in the PCC.
80. Proprietary 40.1 Equipment, tools and materials made available to the Consultant by the
Rights on Client, or purchased by the Consultant wholly or partly with funds
Equipment & provided by the Client, shall be the property of the Client and shall be
Materials marked accordingly.
Furnished by
the Client.
40.2 Upon termination or expiration of this Contract, the Consultant shall make
available to the Client an inventory of such equipment and materials and
shall dispose of such equipment and materials in accordance with the
Client’s instructions.
40.3 During the possession of such equipment and materials, the Consultant,
unless otherwise instructed by the Client in writing, shall insure them at
the expense of the Client in an amount equal to their full replacement
value.
PS 5 Final Draft 29
E. Obligations of the Client
82. Assistance and 41.1 The Client shall use its best efforts to ensure that the Government shall:
Exemptions
(a) provide the Consultant, Sub-Consultants and Personnel with
documents as shall be necessary to enable the Consultant, Sub-
Consultants or Personnel to perform the Services;
(b) assist the Consultant in obtaining necessary licenses and
permits needed to carry out the Services; and
(c) provide to the Consultant, Sub-Consultants and Personnel any

such other assistance as may be specified in the PCC.
84. Access to Land 42.1 The Client warrants that the Consultant shall have, free of charge,
unimpeded access to all land in respect of which access is required for
the performance of the Services. The Consultant shall, however, be
responsible for any damage to such land or any property thereon
resulting from such access, and will indemnify the client and each of the
Personnel in respect of liability for any such damage, unless such
damage is caused by the default or negligence of the Consultant or any
Sub-Consultant or the Personnel of either of them.
86. Change in the 43.1 If, after the date of signing of the Contract, and during the performance of
Applicable Law the Contract, there is any change in the Applicable Law with respect to
Related to taxes which increases or decreases the cost incurred by the Consultant
Taxes in performing the Services, then the amounts otherwise payable to the
Consultant under this Contract shall be increased or decreased
accordingly by agreement between the Parties hereto, and corresponding
adjustments shall be made to the ceiling amount specified in GCC Sub
Clause 47.2.
88. Services, 44.1 The Client shall make available to the Consultant, for the purposes of the
Facilities and Services, free of any charge, the services and facilities described in
Property Appendix 5A to the Contract at the times and in the manner specified.
44.2 In case that such services, facilities and property shall not be made
available to the Consultant as specified in Appendix 5 the Parties shall
agree on:
i. any time extension that may be appropriate to grant to the
Consultant for the performance of the Services;
ii. the manner in which the Consultant shall procure any such
services and facilities from other sources, and
iii. the additional payments, if any, to be made to the Consultant as
a result thereof pursuant to GCC Sub Clause 47.3 hereinafter.
90. Payment 45.1 In consideration of the Services performed by the Consultant under this
Contract, the Client shall make to the Consultant such payments and in
such manner as stated under GCC Clauses 48 to 55.
92. Counterpart 46.1 The Client shall make available to the Consultant free of charge such
Personnel professional and support counterpart personnel, to be nominated by the
Client with the Consultant’s advice, if specified in Appendix 5B to the
PS 5 Final Draft 30
contract.
46.2 If counterpart personnel are not provided by the Client to the Consultant
as and when specified in Appendix 5B the Client and the Consultant
shall agree on;
(a) how the affected part of the Services shall be carried out, and
(b) the additional payments, if any, to be made by the Client to the
Consultant as a result thereof pursuant to GCC Sub Clause 47.3

46.3 Professional and support counterpart personnel, excluding Client’s liaison
personnel, shall work under the exclusive direction of the Consultant. If
any member of the counterpart personnel fails to perform adequately any
work assigned to such member by the Consultant that is consistent with
the position occupied by such member, the Consultant may request the
replacement of such member, and the Client shall not unreasonably
refuse to act upon such request.
F. Payments to the Consultants

94. Cost Estimate of 47.1 An estimate of the cost of the Services is set forth in Appendix 6 to the
Services: contract.
Ceiling Amount
47.2 Except as may be otherwise agreed under GCC Clause 22 and subject
to GCC Sub Clause 47.3, payments under this Contract shall not exceed
the ceiling as specified in the PCC.
47.3 Notwithstanding GCC Sub Clause 47.2, if pursuant to any of the GCC
Clauses 44, 46 or 48 the Parties shall agree that additional payments as
the case may be, shall be made to the Consultant in order to cover any
necessary additional expenditures not envisaged in the cost estimate
referred to in GCC Sub Clause 47.1 above, the ceiling set forth in GCC
Sub Clause 47.2 above shall be increased by the amount of any such
additional payments.
96. Payments: 48.1 All payments under this Contract shall be made to the account of the
General Consultant as specified in the PCC.
48.2 Payments in respect of remuneration or reimbursable expenses, which

exceed the cost estimates for these items as set forth in Appendix 6 to
the contract, may be charged to the physical contingency provided for
only if the Client approved such expenditures prior to being incurred.
48.3 With the exception of the final payment as stated under GCC Clause 53,
payments do not constitute acceptance of the Services nor relieve the
Consultant of any obligations hereunder.
98. Lump-Sum 49.1 Subject to the ceiling specified in GCC Sub-Clause 49.2, the Client shall
Payment pay to the Consultant total remuneration which shall be a fixed lump-
sum including all staff costs, sub-consultants costs, reimbursables, and
all other costs incurred by the Consultant in carrying out the Services
described in Appendix 1. The contract price may only be increased
above the amounts stated in GCC Sub-Clause 49.2, if the Parties have
agreed to additional payments in accordance with GCC Sub-Clause
PS 5 Final Draft 31
22.1.
100.Contract Price 50.1 The Contract Price is set forth in the PCC
102.Modes of 51.1 Payments in respect of the Services shall be made as specified in GCC
Payment Clauses from 52 to 55.
104.Advance 52.1 If so specified in the PCC, an Advance Payment shall be made to the

Payment Consultant, of the amount and within the number of days after the
Effective Date as specified in the PCC. If the advance payment exceeds
ten percent (10%) of the contract price, then the advance payment shall
be made against the provision of a Bank Guarantee by the Consultant
which shall:
(a) remain effective until the Advance Payment has been fully
offset; and
(b) be in the format as shown in Appendix 7.
52.2 The Advance Payment will be offset by the Client in a way specified in the
PCC.
105.
106.Interim
53.1 Payment will be made according to the payment schedule stated in the
Payments
PCC subject to the provision of advance payment stated in GCC Clause
52. Any other payment shall be made after the conditions listed in the
PCC for such payment have been met, and the Consultant has submitted
an invoice to the Client specifying the amount due.
53.2 The Client shall pay the Consultant within thirty (30) days after the receipt
by the Client of the invoices with supporting documents. Only such portion
of a statement that is not satisfactorily supported may be withheld from pay-
ment.
53.3 If the Client has delayed payment beyond thirty (30) days after the due
date, interest at the annual rate as specified in the PCC shall become pay-
able as from the above due date on any amount due by, but not paid on,
such due date.
53.4 Should any discrepancy be found to exist between actual payment and
costs authorized to be incurred by the Consultant, the Client may add or
subtract the difference from any subsequent payments. Interest at the an-
nual rate specified in the PCC shall become payable as from the above due
date on any amount due by, but not paid on, such due date.
54. Amendment to 54.1 The amendment to Contract shall generally include extension of time to
the Contract the Intended Completion Date, increase or decrease in original Contract
price and any other changes duly approved under the Conditions of the
Contract.
54.2 The Client contracting, shall amend the Contract incorporating the
required approved changes subsequently introduced to the original Terms
and Conditions of the Contract in line with the Rules.
PS 5 Final Draft 32
56. Final Payment 55.1 The final payment under this Clause shall be made only after the final
report and a final statement, identified as such, shall have been submitted
by the Consultant and approved as satisfactory by the Client. The
Services shall be deemed completed and finally accepted by the Client
and the final report and final statement shall be deemed approved by the
Client as satisfactory sixty (60) days after receipt of the final report and
final statement by the Client unless the Client, within such sixty (60) day
period, gives written notice to the Consultant specifying in detail
deficiencies in the Services, the final report or final statement. The
Consultant shall thereupon promptly make any necessary corrections, and

thereafter the foregoing process shall be repeated until such time as the
final report and the final statement have been approved by the Client.
58. Suspension of 56.1 The Client may, by written notice of suspension to the Consultant,
Payments suspend all or part of the payments to the Consultant hereunder if the
Consultant fails to perform any of its obligations under this Contract,
including the carrying out of the Services, provided that such notice of
suspension:
(a) shall specify the nature of the failure, and
(b) shall request the Consultant to remedy such failure within a
period not exceeding thirty (30) days after receipt by the
Consultant of such notice of suspension.
G. Time Control
60. Completion of 57.1 The Consultant shall carry out the Services in accordance with the
Services Programme submitted by the Consultant, as updated with the approval
of the Client and complete them by the Intended Completion Date as
stated under GCC Clause 20.1
62. Early Warning 58.1 If at any time during performance of the Contract, the Consultant or its
Sub-Consultants should encounter events, circumstances conditions that
may adversely affect the quality of the work, increase the cost of
Services or delay the execution of the Services, the Consultant shall
promptly notify the Client in writing of the delay, its likely duration, and its
cause. As soon as practicable after receipt of the Consultant’s notice,
the Client shall evaluate the situation, and the Consultant shall cooperate
with the Client in making and considering proposals for how the effect of
such an event or circumstance can be avoided or reduced.
64. Extension of the 59.1 In the event the Consultant is unable to complete the assignment by the
Intended Intended Completion Date it may request the Client to extend the
Completion Date Intended Completion Date giving reasons. The Client shall extend the
Intended Completion Date if the reasons given by the Consultant, are
found acceptable. The Client shall, however, decide by how much to
extend the Intended Completion Date.
66. Progress 60.1 The Client and the Consultant shall arrange progress meetings at regular
Meetings intervals to review the progress of works. The meeting may review the
plans for dealing with matters raised in accordance with the early
warning procedure.
60.2 The Client shall record the business of progress meetings and provide
PS 5 Final Draft 33
copies of the record to those attending the meeting and to the Consultant
for action.
H. Good Faith
68. Good Faith 61.1 The Parties undertake to act in good faith with respect to each other’s
rights under this Contract and to adopt all reasonable measures to
ensure the realization of the objectives of this Contract.

70. Fairness in 62.1 The Parties recognize that it is impractical in the Contract to provide for
Operation every contingency which may arise during the life of the Contract, and
the Parties hereby agree that it is their intention that this Contract shall
operate fairly as between them, and without detriment to the interest of
either of them, and that, if during the term of this Contract either Party
believes that this Contract is operating unfairly, the Parties will use their
best efforts to agree on such action as may be necessary to remove the
cause or causes of such unfairness, but no failure to agree on any action
pursuant to this Clause shall give rise to a dispute subject to arbitration
in accordance with GCC Clause 74.
I. Termination and Settlement of Disputes

72. Termination for 63.1 The Client or the Consultant, without prejudice to any other remedy for
Default breach of Contract, by notice of default sent to the other party, may
terminate the Contract in whole or in part if the other party causes a
fundamental breach of contract. In such an occurrence one party shall
give not less than thirty (30) days’ written notice of termination to the
other party.
63.2 Fundamental breaches of the Contract shall include but shall not be
limited to, the following:
(a) If the Consultant fails to remedy a failure in the performance of
their obligations hereunder, as specified in a notice of suspension
pursuant to GCC Clause 56, within thirty (30) days of receipt of
such notice of suspension or within such further period as the
Client may have subsequently approved in writing;
(b) If the Consultant submits to the Client a statement which has a
material effect on the rights, obligations or interests of the Client
and which the Consultant knows to be false;
(c) If the Consultant, in the judgment of the Client, has engaged in
corrupt, fraudulent, collusive and coercive practices in competing
for or in executing this Contract;
(d) If the Consultant or the Client fails to comply with any final decision
reached as a result of arbitration proceedings pursuant to GCC
Sub Clause 74.2;
(e) If the Client fails to pay any money due to the Consultant pursuant
to this Contract and not subject to dispute pursuant to GCC Sub
Clause 74.2 within thirty (30) days after receiving written notice
from the Consultant that such payment is overdue; or
(f) If the Client is in material breach of its obligations pursuant to this
PS 5 Final Draft 34
Contract and has not remedied the same within thirty (30) days (or
such longer period as the Consultant may have subsequently
approved in writing) following the receipt by the Client of the
Consultant’s notice specifying such breach.
65. Termination for 64.1 The Client and the Consultant may at any time terminate the Contract by
Insolvency giving notice to the other party if:
(a) the Client becomes bankrupt or otherwise insolvent;
(b) the Consultant becomes (or, if the Consultant consist of more than

one entity, if any of its Members becomes) insolvent or bankrupt
or enter into any agreements with their creditors for relief of debt
or take advantage of any law for the benefit of debtors or go into
liquidation or receivership whether compulsory or voluntary; or
(c) in such event, termination will be without compensation to any
party, provided that such termination will not prejudice or affect
any right of action or remedy that has accrued or will accrue
thereafter to the other party.
67. Termination for 65.1 The Client, by notice sent to the Consultant, may in its sole discretion
Convenience and for any reason whatsoever, terminates the Contract, in whole or in
part, at any time for its convenience. The notice of termination shall
specify that termination is for the Client’s convenience, the extent to
which performance of the Consultant under the Contract is terminated,
and the date upon which such termination becomes effective.
68. Termination 66.1 The Client and the Consultant may at any time terminate the Contract by
because of giving notice to the other party if, as the result of Force Majeure, the
Force Majeure Consultant is unable to perform a material portion of the Services for a
period of not less than forty five (45) days.
69. Force Majeure 67.1 For the purposes of this Contract, “Force Majeure” means an event
which is beyond the reasonable control of a Party, is not foreseeable, is
unavoidable, and its origin is not due to negligence or lack of care on
the part of a Party, and which makes a Party’s performance of its
obligations hereunder impossible or so impractical as reasonably to be
considered impossible in the circumstances, and includes, but is not
limited to, war, riots, civil disorder, earthquake, fire, explosion, storm,
flood, epidemics, or other adverse weather conditions, strikes, lockouts
or other industrial action (except where such strikes, lockouts or other
industrial action are within the power of the Party invoking Force
Majeure to prevent), confiscation or any other action by Government
agencies.
67.2 Force Majeure shall not include insufficiency of funds or failure to make
any payment required hereunder.
70. No Breach of 68.1 The failure of a Party to fulfil any of its obligations hereunder shall not
Contract be considered to be a breach of, or default under this Contract insofar
as such inability arises from an event of Force Majeure, provided that
the Party affected by such an event has taken all reasonable
precautions, due care and reasonable alternative measures, all with the
objective of carrying out the terms and conditions of this Contract.
PS 5 Final Draft 35
71. Measures to be 69.1 A Party affected by an event of Force Majeure shall continue to perform
Taken on Force its obligations under the Contract as far as is reasonably practical, and
Majeure shall take all reasonable measures to minimize the consequences of
any event of Force Majeure.
69.2 A Party affected by an event of Force Majeure shall notify the other
Party of such event as soon as possible, and in any case not later than
fourteen (14) days following the occurrence of such event, providing
evidence of the nature and cause of such event, and shall similarly give
written notice of the restoration of normal conditions as soon as

possible.
69.3 Any period within which a Party shall, pursuant to this Contract,
complete any action or task, shall be extended for a period equal to the
time during which such Party was unable to perform such action as a
result of Force Majeure.
69.4 During the period of their inability to perform the Services as a result of
an event of Force Majeure, the Consultant, upon instructions by the
Client, shall either:
(a) demobilize, in which case the Consultant shall be reimbursed for
additional costs they reasonably and necessarily incurred, and,
if required by the Client, in reactivating the Services; or
(b) continue with the Services to the extent possible, in which case
the Consultant shall continue to be paid under the terms of this
Contract and be reimbursed for additional costs reasonably and
necessarily incurred.
70. Cessation of 70.1 Upon termination of the Contract pursuant to GCC Clauses 63 to 66, or
Rights and upon expiration of this Contract pursuant to GCC Clause 21, all rights
Obligations and obligations of the Parties hereunder shall cease, except
(a) such rights and obligations as may have accrued on the date of
termination or expiration;
(b) the obligation of confidentiality set forth in GCC Clause 33;
(c) the Consultant’s obligation to permit inspection, copying and
auditing of their accounts and records set forth in GCC Clause
36; and
(d) any right which a Party may have under the Applicable Law.
71. Cessation of 71.1 Upon termination of the Contract by notice of either Party to the other
Services pursuant to GCC Clauses 63 to 66, the Consultant shall, immediately
upon dispatch or receipt of such notice, take all necessary steps to
bring the Services to a close in a prompt and orderly manner and shall
make every reasonable effort to keep expenditures for this purpose to a
minimum. With respect to documents prepared by the Consultant and
equipment and materials furnished by the Client, the Consultant shall
proceed as provided, respectively, by GCC Clauses 39 and or 40.
72. Payment upon 72.1 Upon termination of this Contract pursuant to GCC Clauses to 63 to 66,
Termination the Client shall make the following payments to the Consultant:
(a) payment pursuant to GCC Clause 47 to 55 for Services
PS 5 Final Draft 36
satisfactorily performed prior to the effective date of termination;
(b) except in the case of termination pursuant to GCC Sub Clause

63.2 (a), (b), & (c) and GCC Sub Clause 64.1 (b), reimbursement
of any reasonable cost incidental to the prompt and orderly
termination of the Contract, including the cost of the return travel
of the Personnel and their eligible dependents.
73. Disputes about 73.1 If either Party disputes whether an event specified in GCC Clause 63, 64
Events of or 65 has occurred, such Party may, within forty-five (45) days after

Termination receipt of notice of termination from the other Party, refer the matter to
arbitration pursuant to GCC Clause 74.2, and this Contract shall not be
terminated on account of such event except in accordance with the terms
of any resulting arbitral award.
73.2 In the case of disagreement between the Parties as to the existence or

extent of Force Majeure, the matter shall be settled according to GCC
Clause 74.
74. Settlement of 74.1 Amicable Settlement

Disputes
The Client and the Consultant shall use their best efforts to settle
amicably all disputes arising out of or in connection with this Contract or
its interpretation.
74.2 Arbitration
If the Parties are unable to reach a settlement within twenty-eight (28) days
of the first written correspondence on the matter of disagreement, then
either Party may give notice to the other party of its intention to commence
arbitration.
(a) Any dispute or difference in respect of which a notice of intention to
commence arbitration has been given in accordance with this Clause
shall be finally settled by arbitration. Arbitration may be commenced
prior to or after delivery of the Services under the Contract. Arbitration
proceedings shall be conducted in accordance with the Arbitration
Act (Act No 1 of 2001) of Bangladesh as at present in force at the
location specified in the PCC.
(b) Notwithstanding any reference to arbitration herein
(i) the parties shall continue to perform their respective obligations
under the Contract unless they otherwise agree ; and
(ii) the Client shall pay the Consultant any monies due the
Consultant
PS 5 Final Draft 37
Section 4. Particular Conditions of Contract
Amendments of, and Supplements to, Clauses in the General Conditions of
Contract
GCC Clause
RFP IDENTIFICATION NO: _____________________________
1.1 (c) The Client is

[name, address and name of authorized representatives]

1.1 (f) The Consultant is
[name, address and name of authorized representatives]
1.1 (k)
Contract effective date is [enter date]
The Intended Completion Date is

1.1 (n)
[enter date]
GCC 2.1 The assignment is to be completed in the following phases:
[state “None”, if phasing not applicable]
GCC 3.1 The addresses for Communications and Notices are:

Client :
Attention :
Facsimile :
E-mail :
Consultant :
Attention :
Facsimile :
E-mail :
GCC 6.1(e) The following additional documents shall form the part of the Contract:
[state the additional documents; if there are no other documents state ‘none’]
GCC 8.1 Non eligible countries are
[state country(s)]
GCC 11.1 The Member in Charge is: [insert name with designation].
PS 5 Final Draft 38
[If the Consultant consists of a joint venture, consortium or association of more than one entity, the
name of the entity whose address is specified in GCC Clause 3.1 should be inserted here. If the
Consultant consists only of one entity, this Clause should be deleted from the PCC]
GCC 12.1 The Authorized Representatives are:
For the Client : [insert name with designation, phone etc].

For the Consultant : [insert name with designation, phone etc.].
GCC 20.1 The Consultant shall commence carrying out the Services within [insert number of
days, usually 7 to 10 days] of the Effective Date of the Contract.
GCC 21.1 The contract shall expire [insert number] days/’/months from the Effective Date of
the Contract as mentioned in GCC Clause 18.1 above.
GCC 34.4(a) The Consultant is notified of such actions, claims, losses or damages not later
than [insert number] months after conclusion of the Services.
[suggested three (3) to six (6) months; may be more if deemed appropriate]
GCC 34.4(b) The ceiling on Consultant’s liability shall be limited to [insert amount]
[Consultant’s liability should be limited to not less than the estimated total payments to the
Consultant under the Contract for staff remuneration and reimbursable expenses or, the proceeds
the Consultants may be entitled to receive from any insurance they maintain to cover such liability
whichever of these is higher]
GCC 35.1(a) The risks and the coverage shall be as follows:

(a) Third Party motor vehicle liability insurance in respect of motor vehicles
operated in Bangladesh by the Consultant or its Personnel or any Sub-
Consultants or their Personnel, with a minimum coverage of [insert amount as
prevalent];
(b) Third Party liability insurance, with a minimum coverage of [insert amount as
prevalent];
(c) Professional Liability insurance, with a minimum coverage of [insert amount

equivalent to Contract Price ];
(d) Employer’s Liability and Workers’ Compensation insurance in respect of the
PS 5 Final Draft 39
Personnel of the Consultant and of any Sub-Consultant, in accordance with
the relevant provisions of the Applicable Law, as well as, with respect to
such Personnel, any such life, health, accident, travel, or other insurance as
may be appropriate; and
(e) Insurance against loss of or damage to (i) equipment and materials
purchased in whole or in part with funds provided under this Contract, (ii) the
Consultant’s property used in the performance of the Services, and (iii) any
documents prepared by the Consultant in the performance of the Services.
[delete what is not applicable]

GCC 37.1(c) The other actions that shall require Client’s approval are:
[Insert actions. If there are no other actions, then state ‘none’]
[If the Services consist of or include the implementation supervision of civil works, the following
action recommended to be inserted:
“taking any action under a civil works contract designating the Consultant as
“Engineer”, for which action, pursuant to such civil works contract, the written
approval of the Client as “Employer” is required”]
GCC 39.3 The other restrictions about future use of documents and software are;
“Neither Party shall use these documents and software for purposes unrelated to
this Contract without the prior written approval of the other Party.”
[If there is to be no restriction on the future use of these documents by either Party, then state
‘none’. If the Parties wish to restrict such use, any of the above options, or any other option agreed
by the Parties, could be used]
GCC 41.1(c) Assistance for carrying out the Services to be provided by the Client are;
[ List here any other assistance to be provided by the Client. If there is no such other assistance,
then state ‘none’].
GCC 47.2 The Contract ceiling amount is: [insert amount]
GCC 48.1 The Bank Account is: [insert account with details]
GCC 50.1
The Contract Price is: Tk…………………………….
GCC 52.1 Advance Payment: [insert percentage] percent of the Contract Price shall be paid
within [insert number] days after the Effective Date against the submission of a Bank
Guarantee in prescribed format for the same.
[usually the percent of Advance Payment is between 10 and 15 percent]
Bank Guarantee shall remain effective until [insert date]

[the date should be such that the Advance Payment shall be fully adjusted.]
PS 5 Final Draft 40
Advance Payment will be adjusted by the Client in the following manner:
[describe how the amount of Advance Payment will be adjusted]
[For aid funded procurement Advance Payments may be applicable. However, for 100% GoB
funded procurement, Advance Payments shall not be applicable unless otherwise specifically
decided by the Government.]

GCC 53.1 Payments shall be made in line with agreed-on outputs according to the following
schedule:
[This is a sample payment mode and should be specifically drafted by the Client for each Contract
depending on the type of deliverables]
 Inception Report: Ten (10) percent of the lump-sum Contract Price shall be
paid upon submission of the Inception Report duly accepted by the Client.
 Interim Report: Twenty-five (25) percent of the lump-sum Contract Price shall
be paid upon submission of the Interim Report duly accepted by the Client.
 Draft Final Report: Thirty-five (35) percent of the lump-sum Contract Price
shall be paid upon submission of the Draft Final Report duly accepted by the
Client.
 Final Report: Twenty (20) percent of the lump-sum Contract Price shall be
paid upon submission of the Final Report duly accepted by the Client.
 Users Manual and Training (where applicable): Ten (10) percent of the
lump-sum Contract Price shall be paid upon completion of the Manual and
Training.
The Bank Guarantee shall be released immediately after full adjustment of the
advance payment.
GCC 53.3 The Consultant shall be entitled to receive financing charges for delayed payment
during the period of delay at the following rate;
[insert interest rate]
[usually at the prevailing annual rate of interest for commercial borrowing established in the country]
GCC 74.2 (b) The place of Arbitration is:
PS 5 Final Draft 41
Section 5. Proposal & Contract Forms
5A. Technical Proposal - Standard Forms
[Comments in brackets [ ] provide guidance to the short listed Consultants for the preparation of
their Technical Proposals; they should not appear on the Technical Proposals to be submitted.]

5A1 Technical Proposal Submission Form
5A2 Consultant’s Organization and Experience

a. Consultant’s Organization
b. Consultant’s Experience
5A3 Comments or Suggestions on the Terms of Reference and on Counterpart Staff and
Facilities to be provided by the Client
a. On the Terms of Reference
b. On the Counterpart Staff and Facilities
5A4 Descriptions of the Approach, Methodology, and Work Plan for Performing the Assignment
5A5 Work Schedule
5A6 Team Composition and Task Assignments
5A7 Staffing Schedule
5A8 Curriculum Vitae (CV) for Proposed Professional Staff
PS 5 Final Draft 42
Form 5A1 Technical Proposal Submission Form
[Location, Date]
To: [Name and address of Client]
Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in
accordance with your Request for Proposal dated [Insert Date] and our Proposal. We are hereby
submitting our Proposal, which includes the Technical Proposal, and the Financial Proposal sealed
under two separate envelopes.
We are submitting our Proposal in association with: [Insert a list with full name and address of
each associated Consultant, also specify, whether they are in joint venture or sub consultancy].
If negotiations are held during the period of validity of the Proposal, i.e., before the date indicated
in Clause Reference 41 & 42 of the ITC, we undertake to negotiate on the basis of the proposed
staff. Our Proposal is binding upon us and subject to the modifications resulting from Contract
negotiations.
We undertake, if our Proposal is accepted, to initiate the consulting services related to the
assignment not later than the date indicated in Clause Reference 51.1 of the Proposal Data
Sheet.
We also confirm that the Government of Bangladesh has not declared us, or any sub consultants
for any part of the Contract, ineligible on charges of engaging in corrupt, fraudulent, collusive or
coercive practices. We furthermore, pledge not to indulge in such practices in competing for or in
executing the Contract, and we are aware of the relevant provisions of the Proposal Document
(ITC Clause 4).
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorised Signature
[in full and initials]
Name and title of Signatory
Name of Firm
Address
PS 5 Final Draft 43
Form 5A2 Consultant’s Organization and Experience
Consultant’s Organisation
[Provide here a brief description (maximum two pages) of the background and organization of the
Consultant]
Consultant’s Experience
Major Work Undertaken that best

Illustrates Qualifications

[using the format below, provide information on each assignment for which your firm was legally
contracted for carrying out consulting services similar to the ones requested under this
assignment.]
Assignment name: Approx value of the Contract (Tk. Lacs)
Country: Duration of assignment (months):

Location within country:
Name of Client: Total No of staff-month of the assignment:

Address:
Start date Completion date Approx value of services provided by your firm under the contract
(Month/Year) (Month/Year) (Tk. Lacs):
Name of Joint Venture/Associated No of Staff-Months of Key professional staff provided by Joint

Consultants, if any: Venture/Associated Consultants:
Name of senior professional staff (Project Director/Coordinator, Team Leader) Involved and Functions
Performed:
Narrative description of Project:
Description of actual services provided by your Staff:
Firm’s Name:
Authorised Signature:
PS 5 Final Draft 44
Form 5A3 Comments and Suggestions on the Terms of Reference and on Counterpart
Staff and Facilities to be provided by the Client
On the Terms of Reference
[Present and justify here any modifications or improvement to the Terms of Reference you are
proposing to improve performance in carrying out the assignment (such as deleting some activity
you consider unnecessary, or adding another, or proposing a different phasing of the activities or
proposing an alternative method of undertaking the work). Such suggestions should be concise
and to the point, and incorporated in your Proposal.]

On Services, facilities and property
[Comment here on services, facilities and property to be provided by the Client according to
Clause Reference 20.1(c) of the ITC of the Proposal Data Sheet including: administrative support,
office space, local transportation, equipment, data, etc.]
PS 5 Final Draft 45
Form 5A4 Description of Approach, Methodology and Work Plan for Performing the
Assignment
[Technical approach, methodology and work plan are key components of the technical proposal. It
is suggested that you present your technical proposal (50 pages, inclusive of charts and diagrams)
divided into the following three chapters:
- Technical Approach and Methodology,

- Work Plan, and
- Organization and Staffing.

a) Technical Approach and Methodology. Here you should explain your understanding of
the objectives of the assignment, approach to the services, methodology for carrying out
the activities and obtaining the expected output, and the degree of detail of such output.
You should highlight the problems being addressed and their importance, and explain the
technical approach you would adopt to address them. You should also explain the
methodologies you propose to adopt and highlight the compatibility of those methodologies
with the proposed approach, (e.g., the methods of interpreting the available data; carrying
out investigations, analyses, and studies; comparing alternative solutions). This chapter
should incorporate any modifications to the ToR proposed by you. In case the ToR requires
the Consultant to provide a quality plan and carry out the assignment according to its
provisions, an outline of the quality plan (e.g., its list of contents) should be included in this
chapter of the technical proposal.
b) Work Plan. Here you should propose the main activities of the assignment, their content
and duration, phasing and interrelations, milestones (including interim approvals by the
Client), and delivery dates of the reports. The proposed work plan should be consistent with
the technical approach and methodology, showing understanding of the ToR and ability to
translate them into a feasible working plan. A list of the final documents, including reports,
drawings, and tables to be delivered as final output, should be included here. The work plan
should be consistent with the Work schedule of Form 5A5.
c) Organization and Staffing. In this chapter you should propose the structure and
composition of your team. You should list the main disciplines of the assignment, the key
expert responsible, and proposed technical and support staff. The roles and responsibilities
of professional staff should be set out in job descriptions. In case of association, this
chapter will indicate how the duties and responsibilities will be shared. The organization
and staffing will be reflected in the Team Composition and Task Assignments of Form 5A6,
and the Staffing schedule of Form 5A7. An organization chart illustrating the structure of the
team and its interfaces with the Client and other institutions involved in the project also
should be provided.]
PS 5 Final Draft 46
Form 5A5 Work Schedule
Months2
N° Activity1
1 2 4 4 5 6 7 8 9 10 11 12 n
1
2
4
4
5
1
Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim, and final reports), and other benchmarks such as Client
approvals. For phased assignments indicate activities, delivery of reports, and benchmarks separately for each phase.
2
Duration of activities shall be indicated in the form of a bar chart. Months are counted from the start of the assignment.
PS 5 Final Draft 47
Form 5A6 Team Composition and Task Assignments
i) Professional Staff
Name of Staff Firm/Organisation Area of Expertise Position Assigned Task Assigned
PS 5 Final Draft 48
Form 5A7 Staffing Schedule
Staff-month input by month1 Total staff-month input2

N° Name of Staff
1 2 4 4 5 6 7 8 9 10 11 12 n Home Field2 Total
(home
1 )
(Field)

n
Total
1
For Professional Staff the input should be indicated individually; for Support Staff it should be indicated by category (e.g.: draftsmen, clerical staff, etc.).
2
Months are counted from the start of the assignment. For each staff indicate separately staff-month input for home and field work.
PS 5 Final Draft 49
Form 5A8 Curriculum Vitae (CV) for Each Proposed Professional Staff
1 PROPOSED POSITION FOR [From the Terms of Reference, state the position which the
Consultant will be engaged. Only one candidate shall be nominated
THIS PROJECT for each position].
2 NAME OF STAFF [state full name]
3 DATE OF BIRTH

4 NATIONALITY
5 MEMBERSHIP IN [state rank and name of society and year of attaining that rank].
PROFESSIONAL
SOCIETIES
6 EDUCATION: [list all the colleges/universities which the consultant attended,

stating degrees obtained, and dates, and list any other specialised
education of the consultant].
7 OTHER TRAINING [indicate significant training since degrees under EDUCATION were
obtained, which is pertinent to the proposed tasks of the consultant].
8 LANGUAGES & DEGREE OF Language Speaking Reading Writing
PROFICIENCY
e.g. Fluent Excellent Excellent
English
9 COUNTRIES OF WORK
EXPERIENCE
10 EMPLOYMENT RECORD [The Consultant should clearly distinguish whether as an

“employee” of the firm or as a “Consultant” or “Advisor” of the firm].
[starting with position list in
reverse order every [The Consultant should clearly indicate the Position held and give a
employment held and state the brief description of the duties in which the Consultant was involved].
start and end dates of each
employment]
EMPLOYER 1 FROM: TO:
[e.g. January 1999] [e.g. December 2001
PS 5 Final Draft 50
EMPLOYER 4 (etc) FROM: TO:
11 WORK UNDERTAKEN THAT [give an outline of experience and training most pertinent to tasks on
BEST ILLUSTRATES YOUR this assignment, with degree of responsibility held. Use about half of a
CAPABILITY TO HANDLE page A4].
THIS ASSIGNMENT
CERTIFICATION [Do not amend this Certification].

I, the undersigned, certify that (i) I was not a former employee of the Client immediately before the
submission of this proposal, and (I i) to the best of my knowledge and belief, this bio-data correctly describes
myself, my qualifications, and my experience. I understand that any wilful misstatement described herein
may lead to my disqualification or dismissal, if engaged.
I have been employed by [name of the Consultant] continuously for the last twelve (12) months as regular full
time staff. Indicate “Yes” or “No” in the boxes below:
YES NO
Signature
Date of Signing
Day / Month / Year
PS 5 Final Draft 51
5B. Financial Proposal - Standard Forms
[Comments in brackets [ ] provide guidance to the short listed Consultants for the preparation of
their Financial Proposals; they should not appear on the Financial Proposals to be submitted.]
[Forms 5B1 to 5B4 are to be used for the preparation of the Financial Proposal according to the
instructions provided under Clause 21.3 of the Instructions to Consultants. Such Forms are to be
used whichever is the selection method indicated in Clause 1.1 of the Proposal Data Sheet]
5B1 Financial Proposal Submission Form

5B2 Summary of Costs
5B3 Breakdown of Staff Remuneration
5B4 Breakdown of Reimbursable expenses
PS 5 Final Draft 52
Form 5B1 Financial Proposal Submission Form
[Location, Date]
To: [Name and address of Client]
Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in
accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal. Our
attached Financial Proposal is for the sum of [Insert amount in words and figures]. This amount is
exclusive of local taxes, which we have estimated at [insert amount in words and figures] and
which shall be discussed during negotiations and shall be added to the above amount for
determining the Contract Price.
Our Financial Proposal shall be binding upon us subject to the modifications resulting from
Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before the date
indicated in Clause Reference 26.1 of the Proposal Data Sheet.
Commissions and gratuities, if any, paid or to be paid by us to agents relating to this Proposal and
Contract execution, if we are awarded the Contract, are listed as follows:
Name and Address of Agents Amount Purpose of commission or

gratuity
We also declare that the Government of Bangladesh has not declared us, or any Sub-Consultants
for any part of the Contract, ineligible on charges of engaging in corrupt, fraudulent, collusive, or
coercive practices. We furthermore, pledge not to indulge in such practices in competing for or in
executing the Contract, and are aware of the relevant provisions of the Proposal Document (ITT
Clause 4).
We understand you are not bound to accept any Proposal you receive.
Signed
In the capacity of:
Duly authorised to sign the proposal on behalf of the Applicant.
Date:
PS 5 Final Draft 53
Form 5B2 Summary of Costs
Cost Component Costs
Staff Remuneration1
Reimbursable Expenses1

Total
1
Staff Remuneration, Reimbursable Expenses and Taxes must coincide with relevant Total Costs
indicated in Forms 5B3 and5B4.
PS 5 Final Draft 54
Form 5B3 Breakdown of Staff Remuneration
[ Information to be provided in this form shall be used to establish Payments to the Consultants by the Client]
Staff-month Input3 [Indicate Sub Cost for each staff] 4

Name1 Position2
Rate3 (Staff-months)
Staff
Head office
Field office
Total Costs
We hereby confirm that we have agreed to pay to the Staff Members listed, who will be involved in this assignment, the remuneration and away from
Head office Allowances (if applicable) as indicated above.
______________________________________________________________________________________________________________________
1
Professional Staff should be indicated individually; Support Staff should be indicated per category (e.g.: draftsmen, clerical staff).
2
Positions must coincide with the ones indicated in Form 5A7.
3
Indicate the total expected input of staff and staff-month rate required for carrying out the activity indicated in the Form.
4
For each staff indicate the remuneration. Remuneration = Staff-month Rate x Input.
PS 5 Final Draft 55
Form 5B4 Breakdown of Reimbursable Expenses
[ Information to be provided in this form shall be used to establish Payments to the Consultants by the Client]
Unit [Indicate sub cost for each item]3
N° Description1 Unit Quantity
Cost2
Per diem allowances Day
Travel expenses Trip
Communication costs between
[Insert place] and [Insert place]

Drafting, reproduction of reports
Equipment, instruments, etc.
Materials, supplies, etc.

Use of computers, software
Laboratory tests.
Subcontracts
Other transportation costs
Office rent, clerical assistance
Physical Contingency4
Others (specify)
Total Costs
1
Delete items that are not applicable or add other items according to Clause 21.3(d) of the Proposal Data Sheet.
2
Indicate unit cost.
3
Indicate the cost of each reimbursable item. Cost = Unit Cost x Quantity.
4
Usually Physical Contingency shall not exceed five percent (5%)
PS 5 Final Draft 56
5C. Contract Agreement
This CONTRACT (hereinafter called the “Contract”) is made the [insert day] day of the month of
[insert month], [insert year], between, on the one hand, [insert name of client] (hereinafter called
the “Client”) and, on the other hand, [insert name of Consultant] (hereinafter called the
“Consultant”).
[Note: If the Consultant consists of more than one entity, the above should be partially amended

to read as follows: “… (hereinafter called the “Client”) and, on the other hand, a joint venture
consisting of the following entities, each of which will be jointly and severally liable to the Client for
all the Consultant’s obligations under this Contract, namely, [insert name of Consultant] and [insert
name(s) of other Consultant(s)] (hereinafter called the “Consultant”).]
WHEREAS
(a) the Client has requested the Consultant to provide certain consulting services as
defined in this Contract (hereinafter called the “Services”);
(b) the Consultant, having represented to the Client that they have the required
professional skills, and personnel and technical resources, have agreed to provide the
Services on the terms and conditions set forth in this Contract; and
(c) the Client has received a credit/ loan/ grant from [insert name of development partner]
towards the cost of the services under this Contract, it being understood (i) that
payments by the development partner will be made only at the request of the Client
and upon approval by the development partner, (ii) that such payments will be subject,
in all respects, to the terms and conditions of the agreement between the development
partner and the Client. [delete this Clause if not applicable].
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents forming the integral part of this Contract shall be interpreted in the
order of priority shown:
(a) The Form of Contract;
(b) The Particular Conditions of Contract (PCC);
(c) The General Conditions of Contract (GCC),
(d) The Appendices (1 to 7).
[Note: If any of these Appendices are not used, the words “Not Used” should be inserted next
to the title of the Appendix]
Appendix 1: Description of the Services

Appendix 2: Reporting Requirements
Appendix 3: Personnel and Sub Consultants
Appendix 4: Hours of Work for Personnel
Appendix 5: Duties of the Client
Appendix 6: Cost Estimates
Appendix 7: Form of Bank Guarantee for Advance Payment
PS 5 Final Draft 57
2. The mutual rights and obligations of the Client and the Consultant shall be as set forth in
the Contract, in particular:
(a) the Consultant shall carry out the Services in accordance with the provisions of the
Contract; and
(b) the Client shall make payments to the Consultant in accordance with the provisions
of the Contract.
IN WITNESS WE, the Parties hereto have caused this Contract to be signed in our respective
names as of the day and year first above written.

For and on behalf of [name of Client]
[Authorized Representative]
For and on behalf of [name of Consultant]
[Note: If the Consultant consists of more than one entity, all these entities should appear as
signatories, e.g., in the following manner:]
For and on behalf of each of the Members of the Consultant
[name of member]
[name of member]
PS 5 Final Draft 58
5D. Appendices
Appendix 1 Description of the Services
This Appendix will include the final Terms of Reference worked out by the Client and the
Consultant during technical negotiations, dates for completion of various tasks, delivery of
reports, documents, place of performance for different tasks, specific tasks to be approved
by Client, etc.
Appendix 2 Reporting Requirements
List format, frequency, and contents of reports; persons to receive them; dates of
submission; etc. If no reports are to be submitted, state here “Not applicable.”

Appendix 3 Key Personnel and Sub Consultants
List under:
3A Titles [and names, if already available], detailed job descriptions and minimum
qualifications of Key Personnel, and staff-months for each.
3B List of approved Sub Consultants (if already available); same information with
respect to their Personnel as in 3A.
Appendix 4 Hours of Work for Key Personnel
(List here the hours of work for Key Personnel; entitlement, if any, to overtime pay, sick
leave pay, vacation leave pay, etc.)
For Lump Sum contracts, Consultant’s payments are linked with the delivery of certain
outputs usually reports and important deliverables. The Client needs to be satisfied with the
out put of the Consultant.
Key personnel shall work following the official working hours, holidays etc. of the Client. In
case of urgency, consultant may be required to work beyond the official working hours of
the Client.
Key personnel shall not be entitled to overtime pay, sick leave pay, vacation leave pay, etc.
These are included in the Consultant’s remuneration.
Appendix 5 Duties of the Client

List under:
5A Services, facilities and property to be made available to the Consultant by the
Client.
5B Professional and support counterpart personnel to be made available to the
Consultant by the Client.
Appendix 6 Cost Estimates
List hereunder cost estimates:
A. Monthly rates for Personnel (Key Personnel and other Personnel)
B. Reimbursable expenses:
1. Per diem allowances.
2. Travel expenses.
3. Communications.
4. Printing of documents specified in Appendices A and B hereof.
5. Acquisition of specified equipment and materials to be paid for by the Client
(including transportation).
PS 5 Final Draft 59
6. Cost of programming and use of, and communication between, the
computers.
7. Laboratory tests, model tests, and other technical services.
8. Subcontracts.
9. Other transportation costs
10. Office rent, clerical assistance
11. Other items not covered in the foregoing.
PS 5 Final Draft 60
Appendix 7 Bank Guarantee for Advance Payments
[this is the format for the Advance Payment Security to be issued by a scheduled bank
of Bangladesh in accordance with PCC Clause 52]
Contract No: Date:
To:
[Name and address of Client]
Preliminary Working Draft ADVANCE PAYMENT GUARANTEE No:
We have been informed that [name of Consultant] (hereinafter called “the Consultant”) has
undertaken, pursuant to Contract No [reference number of Contract] dated [date of Contract]
(hereinafter called “the Contract”) for the supply of [description of consulting services] under the
Contract.
Furthermore, we understand that, according to your Particular Conditions of Contract Clause 52,
Advance Payment(s) on Contracts must be supported by a bank guarantee.
At the request of the Consultant, we [name of bank] hereby irrevocably undertake to pay you,
without cavil or argument, any sum or sums not exceeding in total an amount of Tk [insert amount
in figures and in words] upon receipt by us of your first written demand accompanied by a written
statement that the Consultant is in breach of its obligation(s) under the Contract conditions, without
you needing to prove or show grounds or reasons for your demand of the sum specified therein.
We further agree that no change, addition or other modification of the terms of the Contract to be
performed, or of any of the Contract documents which may be made between the Client and the
Consultant, shall in any way release us from any liability under this guarantee, and we hereby
waive notice of any such change, addition or modification.
This guarantee is valid until [date of validity of guarantee], consequently, we must receive at the
above-mentioned office any demand for payment under this guarantee on or before that date.
Signature Signature
PS 5 Final Draft 61
Section 6. Terms of Reference
The Terms of Reference (ToR) is the key document in the RFP. It explains the objectives, scope of
work, activities, tasks to be performed, respective responsibilities of the Client and the Consultant,
and expected results and deliverables. Adequate and clear ToR are essential for the
understanding of the assignment and its correct execution by the Consultant. It also helps reducing
the risk of ambiguities during the preparation of proposals by the Consultant, contract negotiation,

and execution of the services.
Terms of Reference normally contain the following sections:

 Background of the project;
 Objectives of the assignment;
 Scope of Services;
 Transfer of Knowledge (training) (when appropriate);
 List of reports, Schedule of deliveries, period of performance;
 Data, personnel, facilities and local services to be provided by the Client, and
 Institutional arrangements
PS 5 Final Draft 62

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This is the Preliminary working draft.

GOVERNMENT OF THE PEOPLE’S REPUBLIC OF

Preliminary Working Draft

Standard Request for Proposal (SRFP)

(Simple Lump Sum - up to Tk 10 Million)

Central Procurement Technical Unit

October 2009 PS5

Preliminary Working Draft

Section 1. Instructions to Consultants (ITC)

This Section provides relevant information to help Consultants prepare their

The text of the clauses in this section shall not be modified

Section 2. Proposal Data Sheet (PDS)

This Section provides the information that is specific to each object of

Preliminary Working Draft

Section 3. General Conditions of Contract (GCC)

Section 4. Particular Conditions of Contract (PCC)

Section 5. Proposal and Contract Forms

A. Technical Proposal- Standard Forms

B. Financial Proposal- Standard Forms

Preliminary Working Draft

Preliminary Working Draft

[enter here the nature of the services required]

(for a simple Lump Sum - based up to Tk.10 Million)

Invitation for Proposals No:

Section 1. Instructions to Consultants...........................................................................5

Preliminary Working Draft

Preliminary Working Draft

Preliminary Working Draft

[Insert: Name and Address of Consultant]

Dear Mr. /Ms.:

Preliminary Working Draft

1 [ list only the short-listed consultants]

It is not permissible to transfer this invitation to any other firm.

6. A Pre-Proposal meeting will be/not be held [keep one]

[Signature, name, and title of the Client’s representative]

Enclosed: A set of the RFP document.

Preliminary Working Draft

1.3 The successful Consultant shall be required to complete the

2. Interpretation 2.1 Throughout this RFP:

3.3 Payments by the development partner, if so indicated in the PDS,

4.2 If corrupt, fraudulent, collusive or coercive practices of any kind is

4.3 The Government requires that client as well as consultant shall,

4.4 Should any corrupt or fraudulent practice of any kind referred to in

Preliminary Working Draft

4.6 The Consultant shall be aware of the provisions on fraud and

5. Eligible 5.1 Only short-listed Consultants are eligible to submit proposals.

5.3 The Consultant shall not be under a declaration of ineligibility for

5.4 The Consultant is not insolvent, in receivership, bankrupt or being

Preliminary Working Draft

8.4 Conflicting Activities

8.5 Conflicting Assignments

8.6 Conflicting Relationships

(b) Client’s officials, who have an interest, directly or indirectly, with

9. Unfair 9.1 If a short-listed Consultant could derive a competitive advantage

Preliminary Working Draft

B. Request for Proposal

11.3 The Consultant is expected to examine all instructions, forms, terms,

Preliminary Working Draft