Certificate of Equivalency 2.0

TEACHERS COLLEGE, COLUMBIA UNIVERSITY • Office of the Registrar
CERTIFICATE OF EQUIVALENCY (COE) FORM

Page 1
Please read the instructions on second page before filing!

TO BE COMPLETED BY THE STUDENT
NAME TCID# or UNI
ACADEMIC TERM FOR REQUESTED COE (e.g. Spring 2016):

(Indicate only one term; for Summer Term, indicate session A, B, or both A&B)
You must be registered for the term indicated above.
No student will be certified for full time or half-time status unless he or she is enrolled for that semester.
DEGREE PROGRAM: MAJOR:
If not enrolled in coursework, registered as a (check one):

Doctoral Candidate (IND 6000) Masters Candidate (IND 4000)
Total points registered for term:
Indicate the number of hours per week (not points or credits; see instructions on page 2 for point equivalents) that will
be devoted to one or more of the following activities:
# of Hours Per Week

(i.e. 3, 6, 9, etc.)
Activity
Supervised research on doctoral dissertation

Supervised research/study for the Integrative Experience for Master’s Degree
(Master’s Project or Comprehensive Exam)
Preparation for the required doctoral certification or language exam
Practicum, Student Teaching, Fieldwork or Internship Course(s)

(MUST be currently registered in a course defined as such.)
Other (Specify activity – attach additional page, if needed)
_________________________________________________________________________________
_________________________________________________________________________________
Please sign the following statement:

“The preceding information is correct to the best of my knowledge. I agree to inform the Office of the Registrar of any
changes that may occur.”
STUDENT SIGNATURE: Date:
TO BE COMPLETED BY THE ADVISOR

“The student named above is my advisee, and the information provided above is accurate to the best of my knowledge. All of
the work in which the student will be engaged is required for the successful completion of this student’s degree program.”
PRINT ADVISOR NAME: ADVISOR DEPARTMENT: Select the dept.
Advisor Signature: _________________________________________ DATE:
TO BE COMPLETED BY THE OFFICE OF THE REGISTRAR

According to the information provided above, the student meets eligibility requirements for the following enrollment status:
FULL TIME HALF TIME LESS THAN HALF TIME Initials Date
TEACHERS COLLEGE, COLUMBIA UNIVERSITY • Office of the Registrar
CERTIFICATE OF EQUIVALENCY (COE) FORM
Page 2
Please read all instructions before filling out page 1!
• What purpose does a COE serve? During a term in which the minimum number of points for a
desired enrollment status is not maintained, certain “equivalent” activities that are directly related to a
student’s degree program may be considered. The acceptable activities are listed on page 1 of this
form. Activities that are not listed fall under the “other” category and must be an integral part of the
student’s degree program and must be approved by the advisor and the Registrar’s Office. Please
specify the activity. The Registrar determines if any “other” activity qualifies as an accepted
equivalent.
• You are ineligible for a COE if:

a) you have graduated and are not admitted to a second degree program;
b) you are a non-degree student;
c) you are in your first year of enrollment (UNLESS you are also enrolled in a
Practicum, Student Teaching, Fieldwork or Internship Course(s) in your first year)
• If you are enrolled in dissertation advisement or dissertation defense (all 8900 courses, CCPX
6430, CCPJ 6460, HBSK 5480 or HBSK 6480), you are considered full time and do not need to
file a COE.
• The properly completed COE, certified by the student’s advisor, must be filed with the Office of
the Registrar where it will be subject to final approval. The burden of proof and the responsibility
of the academic program lie with the student’s academic department.
• COE’s can only be accepted for degree students who are registered in some form, and only during
the current term.
• COE points do not appear on the transcript and cannot be used to satisfy degree requirements.
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INSTRUCTIONS FOR FILING THE CERTIFICATE OF EQUIVALENCY
1. COE’s must be filed with the Office of the Registrar, 324 Thorndike, as soon as possible after
registration and are due no later than the close of the change of program period.
2. COE’s can only be processed for the current term except under extenuating circumstances; in
such case, the COE must be submitted to the Registrar for processing.
3. The form must be signed by both the student and the major advisor.
4. The completed form MUST BE SUBMITTED VIA EMAIL, USING THE TC ADDRESS, by the
Advisor, Program Manager, Program/Department Secretary or Department DAA, directly
to: [email protected]
5. The number of hours spent weekly is converted to point equivalents at the rate of:
a) 1 point for every 3 hours for the Autumn and Spring terms
b) 1 point for every 7.5 hours for a single Summer session (A or B)
c) 1 point for every 3.75 hours for an activity that encompasses both Summer sessions. The
point equivalent is then added to the number of points for which a student is registered to
determine the final equivalent status.
FULL-TIME status is defined as 12 points or more during each academic term.

HALF-TIME status is defined as 6 – 11 points for each academic term.
IMPROPERLY COMPLETED COE’S CANNOT BE PROCESSED and MUST BE RESUBMITTED WITH

CORRECTED INFORMATION.

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TEACHERS COLLEGE, COLUMBIA UNIVERSITY • Office of the Registrar

CERTIFICATE OF EQUIVALENCY (COE) FORM

Please read the instructions on second page before filing!

ACADEMIC TERM FOR REQUESTED COE (e.g. Spring 2016):

If not enrolled in coursework, registered as a (check one):

# of Hours Per Week

Supervised research on doctoral dissertation

Preparation for the required doctoral certification or language exam

Practicum, Student Teaching, Fieldwork or Internship Course(s)

Other (Specify activity – attach additional page, if needed)

Please sign the following statement:

STUDENT SIGNATURE: Date:

TO BE COMPLETED BY THE ADVISOR

PRINT ADVISOR NAME: ADVISOR DEPARTMENT: Select the dept.

Advisor Signature: _________________________________________ DATE:

TO BE COMPLETED BY THE OFFICE OF THE REGISTRAR

Please read all instructions before filling out page 1!

• You are ineligible for a COE if:

FULL-TIME status is defined as 12 points or more during each academic term.

IMPROPERLY COMPLETED COE’S CANNOT BE PROCESSED and MUST BE RESUBMITTED WITH

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