Microsoft Office

PowerPoint
23BSIS2P
INTRODUCTION OF COMPUTING
LEADER: GELLIE ANN J. MARCELO
MEMBERS:

ARIANNE P. TOCA

JOHN ADAM TOMIMBANG

PROF: RECTO Y. POMCIANO PHD

 Presentation

A PRESENTATION IS.

A presentation is a means of communication

that can be adapted to various speaking
situations, such as talking to a group,
addressing a meeting or briefing a team.
 Meaning

• Microsoft PowerPoint is a powerful slide show presentation program. It is a standard

component of the company’s Microsoft Office suite software, and is bundled together
with Word, Excel, and other office productivity tools. The program uses slides to
convey information rich in multimedia.
• What is a PPT file?
• A PPT is a presentation file for use with Microsoft PowerPoint. .PPT files contain
various types of data, such as text, images, music and even videos. The PowerPoint
programme features built-in templates or the ability to design presentations from
scratch.
 PPT(POWERPOINT PRESENTATION)

• What does PPT stand for?

• PPT stands for PowerPoint Presentation. The name abbreviation makes it easy for you to
recognise presentation files on your device. They appear as: [Title].PPT in your files.
• History of the .PPT file.
• The .PPT format was first created by Microsoft in 1987 as the primary file type for the
PowerPoint software, for Apple Macintosh computers only. It came into widespread use in
1997, with the advent of Windows and was supported by Microsoft Office 97-2003 software
versions. In 2007, .PPT was replaced with the Open XML Presentation file format or.PPTX.
The .PPT binary file format can still be opened by newer versions of PowerPoint.
How to Open, VIEW and Edit a PPT File

Whether you study remotely, work in an office or

run your own digital business, there’s a high chance
that you’ll come across .PPT files. This page will
teach you everything about the PowerPoint format,
from what a .PPT file is, the format’s pros and
cons, to how to create and edit presentations.
 Learn more about documents with our
document cloud blog
• Manage your documents with Adobe

• Convert .PPT files to PDF

 What are .PPT files used for?

•These files are mainly used to create presentations in Microsoft PowerPoint.

.PPT files are an engaging way of presenting information and getting the
message across to an audience.
 Some common uses of PowerPoint
Presentations include:
• Educational Purposes

Many educational institutions such as schools, universities and professional

training providers deliver their courses using .PPT files, in person and remotely.
Students are often required to create presentations as part of their assignments,
too.
 Some common uses of PowerPoint
Presentations include:

• Corporate
Most businesses create in-house reports, targets, training etc. in PowerPoint to
spread knowledge among their employees, as well as externally, creating pitches
or other sales materials to be presented professionally to clients.
 Some common uses of PowerPoint
Presentations include:
• Personal

You can create digital albums by putting your favourite photos together into a
slideshow. If you’re an artist, you can use .PPT files to create a professional
digital portfolio that showcases your work.
 Need to convert PowerPoint to PDF?

•Need to get your PowerPoint deck client ready ahead of a big pitch Or have some training materials to
share with your team Convert a PowerPoint to a PDF with Adobe’s free, easy-to-use editing tools.

•Need to switch it back to a PowerPoint file to make amends after the pitch or update the training docs
Easily convert your PDF to a PowerPoint with Adobe.
 Pros and cons of .PPT files
•Any file type comes with advantages and disadvantages. These are the pros
and cons of using .PPT files

Pros
Widely Compatible –Aside from PowerPoint, .PPT files are compatible with
Google Slides, WPS Office Presentation, Apple Keynote, web browsers and
many smartphone apps.
• Multimedia formats supported –You can add a lot of functionality to a .PPT
file meaning hyperlinks, images, audio and videos can be included in your
presentations.

•Can be exported to other formats –Your presentation can be saved as a .PDF

to reduce its size, you can export it as a film in .MP4 format or save individual
slides as image files like .JPEG or .PNG.

•Large file size –As you might expect from a file type that can incorporate
visuals and audio, it can contain a lot of data, making it more difficult to
upload or share.
• Cons
• High risk of technical issues – Sometimes, certain elements from your
presentation are tied to your operating system, so there is chance that they
might not work on someone else’s device.

• Information overuse –With so many features available, it’s easy to add too
much data to your presentation and for it to become a little convoluted.
 How to open a PPT file.

• You can open a .PPT file on any Windows PC using built-in software or a
web browser. The best way to open .PPT files is with Microsoft PowerPoint,
as all the elements in the presentation will be fully formatted. Simply
• Locate the .PPT file on your computer.
• Place your cursor on it and double-click it to open you can also select it, then
right-click it and press Open on the tab that opens.
 How to open Powerpoint on mac
• You can download and install the Microsoft PowerPoint software on
MacOS and use the above steps to open the desired file. Apple Keynote
can also open presentations, however, some formatting may not transfer
properly between the different software packages.
 How to open PPT on Android

• To open .PPT files on your Android phone, use the PowerPoint mobile
version or alternatively, download the Google Slides app
• Go to your Documents.
• Find the .PPT file and tap on it.
• Choose which app to open it with.
 How to open PPT on iPhone
• There is a version of PowerPoint for iOS users to easily open presentations, as
well as the pre-installed Keynote app.
• Tap on Files then Browse.
• Choose the location your .PPT file is saved to.
• After you find the document, tap and hold on it then press Share from the menu
bar that comes up if you tap without holding, the file will open automatically in
Keynote.
• Select the icon of the app you wish to open the file.
 How to create and edit a PPT file.
• The easiest way to create and edit a .PPT is by using Microsoft PowerPoint
software. Choose one of the templates available and customise it or create
your own design. You can easily go back and edit your presentation as many
times as you need, for example, adding or removing text, images or
hyperlinks.
• You can do all that in other programmes like Google Slides. You can also
save other file types as .PPTs, such as .PDFs on Adobe Acrobat and
documents on Google Docs.
 Learn more about similar file types to PPT
• PPTX
•Learn about the successor to .PPT files and its improved features. .PPTX is now the most
popular file type to save presentations.
• PDF
•Find out why PDFs are so reliable and have now become an open standard
• DOC
•Explore in detail the popular word processing file types with our guide.
• MP4
•Discover .MP4, the most popular container format for video files.
 FAQs.
Why can’t I open PPT files?
• When your PowerPoint isn’t opening, an error message will appear on the
screen, telling you what’s wrong with the file. Some of the common reasons
you can’t open a .PPT file include
• The file is corrupt.
• The file is password protected.
• The file is damaged by a virus
 What programmes can I use to read a
PowerPoint?
• There are various ways to read .PPT files, from web browser-based services
to software that’s built into your device and smartphone apps. Most of these
programmes allow you to view a presentation free of charge, however if you
want to create a .PPT file and edit it, you may be required to pay a
subscription.
• How can I open PPT files without PowerPoint
• You can open PowerPoint presentations with Adobe Captivate. To import a
.PPT file, you don’t need to have Microsoft PowerPoint on your computer.
However, if you want to edit the presentation, you’ll need to install it.
 What is the difference between PPT and
PPTX
•PPT files are binary, while .PPTX are saved, compressed and stored using Office
Open XML format. .PPTX is the upgraded version of PPT, bringing more
flexibility and improved features, as well as taking up less disc space.
•How do I convert PPT to PDF?
•You can easily convert your PowerPoint presentation to a PDF file with Adobe’s
free online converter.
 You might also be interested in…
• How to Convert JPG to PDF on a Mac
• DF files are designed to be readable on any device, making them a great way to
share information.
 You might also be interested in…
• How to Post a PDF to Facebook
• PDFs are a great way for your business to share information – for example
menus, price lists, and reports. Displaying these on your Facebook Business
page is an effective way of engaging with customers using social media.
 You might also be interested in…

• How to Convert a PDF for a Kindle

• Adding a PDF for a Kindle can mean it’s easier to read and for longer PDFs,
much easier to navigate than a desktop.
 You might also be interested in…
• How to Save a PDF to an Iphone
• Saving a PDF to your smartphone is a great way to access your important
files and documents on the go.
 How to open a PPT file.
•You can open a PPT file on any Windows PC using built-in software or a web
browser. The best way to open PPT files is with Microsoft PowerPoint, as all the
elements in the presentation will be fully formatted. Simply.

•You can download and install the Microsoft PowerPoint software on MacOS and use
the above steps to open the desired file. Apple Keynote can also open presentations,
however, some formatting may not transfer properly
 PPT file.
• PPT FILE
•Is a presentation file for use with Microsoft PowerPoint PPT files contain various
types of data, such as text, images, music and videos. The PowerPoint program
features built-in templates or the ability to design presentations from scratch.
•PPT files used for
•These files are mainly used to create presentations in Microsoft PowerPoint.PPT files
are an engaging way of presenting information and getting the message across to an
audience.
 The formal presentation of information is
divided into two broad categories
• Presentation Skills
• Presentation skills are the abilities you need to deliver a clear and effective
presentation. After all,a good presenter is someone . who can communicate their
ideas in a way that engages and motivates their audience.
• Personal Presentation.
• Personal presentation is how you portray and present yourself to other people. It
includes how you look, what you say, and what you do, and is all about marketing
YOU, the brand that is you.What others see and hear from you will influence their
opinion of you.
 These two aspects are interwoven and can
be described as the
preparation,presentation and practice of
verbal and non-verbal communication
• This article describes what a presentation is and defines some of the
keyterms associated with presentation skills

• Many people feel terrified when asked to make their first public talk. Some of
these initial fears can be reduced by good preparation that also lays the
groundwork for making an effective presentation.
•Presentation on purpose
•Understanding the purpose of your Presentation Allows you to tailor your content to
ensure it meets your goals. Specific Circumstances Will vary and no two presentation
are the same.but As a general Indication.Common purpose For presentation are to
Inspire,inform to pursuade.
•Presentations to inspire might include things like
•TED talks and conference keynotes
Presentations to inform might include things like
•Academic assignments and conference presentations
.Presentations to persuade might include things like
•Job interviews or a sales pitch.
 Create a PowerPoint
1.Open PowerPoint
2.In the left pane, select NEW
3.Select an option:
•To create a presentation from scratch, select
Blank Presentation
•To use a prepared design, select one
of the templates.
•To see tips for using PowerPoint, select
Take a Tour and then select Create.
 Add a slide
1.Let e thumbnails on the left pane, select the slide
you want your new slide to follow.
2.In the Home tab, in the Slides section,
select New Slide.
3.In the Slides section, select Layout, and
then select the layout you want from the
menu.
 Add and format text
1.Place the cursor inside a text box, and then type something.
2.Select the text, and then select one or more
options from the Font section of the
Home tab, such as Font, Increase Font Size,
Decrease Font Size, Bold, Italic, Underline,
etc.
3. To create bulleted or numbered lists, select the
select Bullents or Numbering.
 Add a picture, shape, and more
1.Go to the Insert tab
2.To add a picture
• In the Images section,select Pictures.
•In the Insert Picture From menu, select
the source you want.
3.Browse for the picture you want, select it,
and then select Insert.
3. To add Illustrations:
•In the Illustrations section, select Shapes,
Icons, 3D Models, SmartArt, or Chart
• In the dialog box that opens when you
click one of the illustration types, select
the item you want and follow the prompts
to insert it.
 Creating PowerPoint Slides
4. Insert a slide.
Insert a new slide by clicking on the Home
tab and then the New Slide button.
Consider what content you want to put on
the slide, including heading,
text, and imagery.
Consider what content you want to put on the slide, including heading, text, and
imagery.
 Creating PowerPoint
5. Create a variety of slides for different purposes.
Slides
•You don‘t want to present the same exact
slide, only with different content on it. This
would bore your audience.Ensure that you
create multiple variations, accommodating
some ofthe common uses for slides
. At minimum, you’ll need.

•A title slide
•An agenda or table of contents slide
•A slide that introduces the speaker
•Various content slides create different layouts
considering what kind of multimedia you’ll use
 Creating PowerPoint Slides
6.Use the Duplicate Slides feature to save you time.
•There‘s no reason to create these designs over and Over again
. Now that you have a few to draw from, you can simply duplicate
them before inputting your content..Here’s how
to do that.

•On the left pane, right-click the thumbnail of

the slide you want to duplicate.
•Choose Duplicate Slide from the pop-up menu

This will automatically add a copy of this slide to

the presentation. From there, you can customize
it for your needs
7.Add photos to your slide
•Add images by clicking Insert and clicking the Pictures icon.
Additionally,you can add other elements by using features in the
Home and Insert tabs on the top ribbon. Play around with
the layout by dragging elements around with your
mouse.
8.Add transitions to your slides optional.
•Done well, transitions can add a little bit of
movement and showmanship to your presentation.
PowerPoint has several transitions built in for you
to choose from.To access them, select the Transitions tab
from the top ribbon. From there, you can select a
transition for it topreview on your screen. To customize it
further, click Effect Options and play with the features to
find something that suits your liking. To remove a Transition ,
select Transitions and click None.
9.Add animations to your slides optional.
Like transitions, animations can add movement, reveal information,
and help you underscore the points you want to hit during your speech.
To animate an element, follow these steps:

•Select the element you want animated by clicking on it.

•Choose Animations from the top ribbon.
•You’ll have the option to choose from several effects displayed in the ribbon.
•Clicking on one will give you a preview.
•To customize the animation, select Effect Options.
•To remove an animation, click None in the ribbon.
 Some of the ways to customize animations
include:
• On Click
• With Previous
• After Previous
• Duration
• Delay
These describe how you want the effect to behave, so play around with them until you
find an effect that suits your liking.
You’ll also have the option to move animations around as you edit your slides by
clicking on the Animation Pane button, then reordering the animations in the list that
pops up.
 Finishing Up Your Presentation
10.Save your presentation
• Click File and Save, making sure to specify which folder or destination you want your PowerPoint to be stored. If you’re
using your slides for education or teaching, it could be beneficial to convert your presentation to an online course.
11.Run your presentation.
• It’s always good to do a trial run to ensure that your slides are set up properly and your animations fire the way you expect
them to.
• To present your PowerPoint, go to the Slide Show tab and click Play from Start. The slide will cover your whole screen,
blocking out your desktop and PowerPoint software. This is so your audience (in this case, you for the trial run) is solely
focused on the visual elements of your presentation.
• 12.Advance the slides.
• When you’re done with one slide and want to show the next in your sequence,
click your mouse in presentation mode. This will advance the slide
 PowerPoint Presentation Tips
•Don’t let PowerPoint decide how you use PowerPoint
•Create custom slide sizes
•Edit your slide template design.
•Write text with your audience in mind.
•Make sure all of your objects are properly aligned.
•Use ‘Format Object’ to better control your objects’ designs.
•Take advantage of PowerPoint’s shapes.
•Create custom shapes.
•Crop images into custom shapes.
•Present websites within PowerPoint.
•Try Using GIFs.
•Keep it simple
•Embed your font files.
•Save your slides as JPEGs.
•Embed multimedia.
•Bring your own hardware.
•Use ‘Presenter View.’
 Top PowerPoint Shortcuts for efficient
work
• PowerPoint Keyboard Shortcuts
•General shortcuts
Let’s get started with a few basic keyboard shortcuts that will help you opening, closing and navigating PowerPoint.
Ctrl+Tab: Switch between different open presentations
Ctrl+N: Create a new presentation
Ctrl+O: Open an existing presentation
Ctrl+Q: Save and close a presentation
Ctrl+S: Save a presentation
Ctrl+Y: Repeat last action
Ctrl+W: Close a presentation
Ctrl+Z: Undo an action
Ctrl+F: Search in a presentation or use Find and Replace
Ctrl+F1: Show or hide the ribbon
Ctrl+F2: Print Preview View
• Alt+F2: Open the Save As dialog box
• Alt+F: Open the File tab menu
• Alt+A: Go to the Animations tab
• Alt+G: Open the Design tab
• Alt+H: Go to the Home tab
• Alt+K: Go to the Transitions tab
• Alt+N: Open the Insert tab
• Alt+Q: Go to the “Tell me what you want to do” box
• Alt+R: Go to the Review tab
• Alt+S: Go to the Slide Show tab
• Alt+W: Go to View tab
• Alt+X: Go to the Add-ins tab
• Alt+Y: Go to the Help tab
 Selection and navigation shortcuts
• Keyboard shortcuts can also be of great help when it comes to quickly navigating throughout your presentation. The
following shortcuts will enable you to select multiple objects on your slides,or move the slides inside the presentation.
• Ctrl+A: Select all text in a textbox, all slides in a presentation or all objects on a slide
• Tab: Select and/or switch to the next object on a slide
• Shift+Tab: Select or move to the previous object on a slide
• Home: Go to the first slide, or from within a text box, go to the beginning of the line
• End: Go to the last slide, or from within a text box, go to the end of the line
• Page Down: Go to the next slide
• Page Up: Go the previous slide
• Ctrl+Down Arrow: Move a slide down in the presentation (click on a slide thumbnail first)
• Ctrl+Up Arrow: Move a slide up in the presentation
• Ctrl+Shift+Up Arrow: Move a slide to the beginning of the presentation (click on a slide thumbnail first)
• Ctrl+Shift+Down Arrow : Move a slide to the end of the presentation
•
Format and edition shortcuts
Editing and formatting your presentation has never been easier These shortcuts will make you
a quick editing pro for PowerPoint.

Ctrl+B: Add or remove bold to selected text

Ctrl+C: Copy selected text, selected object(s), or selected slide(s)
Ctrl+D: Duplicate the selected object or slide (for the latter, click on a slide thumbnail first)
Ctrl+E: Center a paragraph
Ctrl+I: Add or remove italics to selected text
Ctrl+J: Justify a paragraph
Ctrl+K: Insert a hyperlink
Ctrl+L: Left align a paragraph
Ctrl+M: Insert a new slide
• Ctrl+R: Right align a paragraph
• Ctrl+T: Open the Font dialog box when text or object is selected
• Ctrl+U: Add or remove underline to selected text
• Ctrl+V: Paste selected text, selected object(s), or selected slide(s)
• Ctrl+X: Cut selected text, selected object(s), or selected slide(s)
• Ctrl+Alt+V: Open the Paste Special dialog box
• Delete: Remove selected text, selected object(s), or selected slide(s)
Thank You For Listening