EO Barangay Inventory Team BIT

Annex “A”
(Barangay Logo)
Republic of the Philippines
Province of Batangas
Municipality of SAN PASCUAL
Barangay ______________________________
OFFICE OF THE PUNONG BARANGAY
EXECUTIVE ORDER NO. _______
AN ORDER CREATING THE BARANGAY INVENTORY TEAM (BIT) IN CONNECTION WITH

THE OCTOBER 30, 2023 BARANGAY AND SANGGUNIANG KABATAAN ELECTIONS
WHEREAS, Republic Act 11925 also known as “An Act Postponing December 2022 Barangay and
Sangguniang Kabataan Elections, Amending for the Purpose Republic Act No. 9164, as Amended,
Appropriating Funds Therefor, and for Other Purposes”;
WHEREAS, Section 1 of the said Act provides that the Synchronized Barangay and Sangguniang
Kabataan Elections shall be held on the last Monday of October 2023;
WHEREAS, the Department of the Interior and Local Government (DILG) Issued Memorandum
Circular No. 2023-047 dated February 1, 2018 stating March 21, 2023, on the Conduct of Inventory and
Turnover of all Barangay and Sangguniang Kabataan (SK) Properties, Financial Records, Documents (PFRDs)
and Money Accountabilities by all Incumbent Barangay and SK Officials;
WHEREAS, the said Circular mandates all Punong Barangays to convene and create their respective
Barangay Inventory Team (BIT), through an Executive Order and submit copy of the same to the concerned
City/Municipal mayor and the City Director/C/MLGOO;
WHEREAS, the BIT shall be created primarily for purposes of conducting an inventory and turnover
of BPFRDs and money accountabilities: and ensuring an orderly and smooth transition of barangay governance
to the newly elected or re-elected incoming barangay officials;
NOW, THEREFORE, I, _____________________________________,Punong Barangay of

Barangay __________________________________, San Pascual, Batangas, by virtue of the powers vested in
me by law, do hereby order the creation of the Barangay Inventory Team, with the following provisions:
SECTION I. COMPOSITION:
The BIT shall be composed of the following:
Chair: Hon. ________________________________, Punong Barangay

Vice Chair: Hon. ________________________________, Sangguniang Barangay Member
Members: Hon. ________________________________, Sangguniang Barangay Member
Hon. ________________________________, Sangguniang Barangay Member
_____________________________________, Barangay Secretary
_____________________________________, Barangay Treasurer
_____________________________________, Bookkeeper or C/M Rep.
_____________________________________, CSO Representative
SECTION II. ROLES AND RESPONSIBILITIES OF THE BIT:
The Team shall undertake the following:
1. Conduct on Inventory of Properties and Money Accountabilities:
1.1 Conduct an initial inventory of all Barangay Properties, Financial Records and Documents
(BPFRDs);
1.2 Accomplish the prescribed Turnover Form No.1;
1.3 Furnish the Municipal Mayor, Local COA and the concerned DILG MLGOO copy of the initial
inventory of BPFRDs;
1.4 Conduct final inventory of BFRDPs, to include inventory of money, e.g. cash on hand and in bank,
used and unused check and loans, if any, using Turnover Form No.2.
2. Conduct of Turnover Ceremony and Submission of Report:
2.1 Organize and conduct a Turnover Ceremony, to include briefing on the State of Barangay
Governance, Financial Performance Report and Key Challenges, among other information and
accomplishments to the new set of barangay officials;
2.2 Notify/Inform the Municipal Officials, DILG MLGOO, Local COA and barangay residents for the
conduct of the turnover ceremony;
2.3 Submit report and the accomplished Turnover Form No. 2 and other relevant documents on the
conduct of turnover ceremony to the Local COA, and the DILG MLGOO.
3. Ensure completeness of the following:
3.1 All barangay financial, legislative and administrative records;
3.2 Transcript, minutes of meetings, list and status of complaints filed before the
LupongTagapamayapa;
3.3 Updated Registry of Barangay Inhabitants(RBI) and Members of the Barangay Assembly;
3.4 All other documents involving barangay transactions:
4. See to it that all supplies and properties of the barangay, that are in actual possession or entrusted to
the concerned barangay officials and employees are properly accounted and listed in the prescribed
Turnover Forms.
5. Submit reports on the given timelines indicated in DILG MC No. 2023-047.
SECTION III. EFFECTIVITY:
This Executive Order shall take effect immediately upon its approval.
SO ORDERED.
APPROVED, this ____________ day of May 2023.
_____________________________________
Punong Barangay
Copy furnished:
* Mayor
* MLGOO

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Annex “A”

OFFICE OF THE PUNONG BARANGAY

EXECUTIVE ORDER NO. _______

AN ORDER CREATING THE BARANGAY INVENTORY TEAM (BIT) IN CONNECTION WITH

NOW, THEREFORE, I, _____________________________________,Punong Barangay of

The BIT shall be composed of the following:

Chair: Hon. ________________________________, Punong Barangay

1. Conduct on Inventory of Properties and Money Accountabilities:

1.2 Accomplish the prescribed Turnover Form No.1;

2. Conduct of Turnover Ceremony and Submission of Report:

3. Ensure completeness of the following:

3.1 All barangay financial, legislative and administrative records;

3.4 All other documents involving barangay transactions:

SECTION III. EFFECTIVITY:

APPROVED, this ____________ day of May 2023.

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