Usg CBL 2020 Edition 2
Usg CBL 2020 Edition 2
Usg CBL 2020 Edition 2
UNIVERSITY STUDENT
GOVERNMENT
CONSTITUTION
AND BY-LAWS
2020 EDITION
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Table of Contents
Article Title
Preamble
VI USG Composition
VIII Meetings
IX Commission on Election
XI Funds
XV Effectivity
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PREAMBLE
We, the bona fide college students of Caraga State University, imploring the aid of
Almighty God, in order to live up with an effective discipline for academic and non-academic
excellence, in the development of the youth as future leaders of the nation, believing in need
of a well-organized and democratic student government that unites the entire studentry of
Caraga State University to practice our social responsibilities, protect students' rights and
uphold democracy, defend justice and promote peace under the rule of law, do hereby ordain
and promulgate this Constitution.
ARTICLE I
NAME AND DOMICILE
Section 1. The student government of Caraga State University (CSU) shall be known as
the University Student Government (USG) – Main campus.
Section 2. The University Student Government's official domicile (USG) shall be within
the CSU - Main Campus.
ARTICLE II
VISION AND MISSION
Vision:
A competent student governing body engaging with a high sense of commitment in Community
Service and Student-empowerment through representation and exemplary youth leadership.
Mission:
Caraga State University's Student Government highly commits itself to lead, serve, and realize
the student populace's interests with honor, discipline, and integrity.
ARTICLE III
GENERAL PROVISIONS
Section 1. This Constitution shall be known as the "Constitution and By-Laws of the
University Student Government in Caraga State University."
Section 2. This Constitution and by-laws shall govern the University Student Government,
both university-wide and college level, and campus organizations.
Section 3. The officers' duties and responsibilities shall take effect immediately after
taking their oath of office and shall terminate after the succeeding office's oath-
taking.
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B. "Local Government" refers to the college government of this University.
ARTICLE IV
PURPOSE AND OBJECTIVES
University Student Government is the highest student governing body and the umbrella of all
student organizations of Caraga State University, In line with its Vision and Mission; CSU-
USG aims to:
Section 1. Serve the studentry as the policy-making body guided by the University Code.
Section 4. Promote, Preserve, and Lead anchored with the University's Goals, Objectives,
and Core Values.
Section 6. Act as a liaison and cultivate a partnership between the studentry and
administration over academic and non-academic issues and in developing
competent and responsible students.
B. The USG shall equally protect and promote the rights of the students'
fundamental freedom, peace, and unity; promote volunteerism for the welfare
of the members.
C. The USG shall recognize all student government and campus organizations'
essential function to promote mutual understanding through spiritual, social,
intellectual, recreational, and scientific programs and activities.
D. The USG recognizes the League of Campus Organizations’ (LCO) essential role
in empowering the students' cooperation for building a well-developed
institution of higher learning.
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ARTICLE V
MEMBERSHIP, RIGHTS, AND RESPONSIBILITIES
Section 1. All bonafide students of Caraga State University are members of the University
Student Government.
Section 2. Members shall have the right to vote or to be voted unless declared disqualified
by specific election rules.
Section 3. Members shall have the right to enjoy the freedom of expression and shall not
be deprived of their rights and privileges without due process of law, subject to
limitations set by law.
Section 4. Members shall have the right to meet peaceably, form organization, and redress
grievances without fear of penalty to appropriate offices in the University,
subject to the University's policies regulating student organizations.
Section 5. Members shall have the right to be represented in the different meetings and
assemblies of the University on issues affecting the studentry's welfare.
Section 6. Members shall have the right to information on issues and matters concerning
the University and studentry.
Section 7. Members are obliged to participate in any activities conducted in/by the
University.
Section 8. Members shall have the responsibility to this Constitution and By-Laws and the
policies, rules, and regulations of this University as cited by the Student
Handbook and University Code.
ARTICLE VI
USG COMPOSITION
STRUCTURE
Section 1. Caraga State University – Main Campus shall have its owned USG governed by
this CBL;
A. Central Government
B. Local Government
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Section 3. The Central Government shall be composed of duly elected President, Vice
President, (3) three Senators per college, Treasurer, Auditor, College
Governors, and LCO President.
Section 4. An appointed Executive Secretary and Undersecretary shall assist the President
and Vice President.
Section 5. The Local College Government shall be composed of duly elected Governor,
Vice Governor, Secretary, Treasurer, Auditor, Business Manager, and Program
Representatives.
RESPONSIBILITIES
Section 6. The University Student Government shall have the following functions:
Section 7. The Central Government executes and enforces policies within the studentry. It
shall have the following functions:
A. PRESIDENT
a. Serve as the chief executive officer of USG.
b. Approve all USG legal documents such as Executive Order and
Memorandum.
c. Call and preside over all meetings of the government.
d. Call for special meetings as the need arises.
e. Vote in case of ties.
f. Exercise the power of appointment for all central government appointive
positions.
g. Represent the USG in all affairs/ matters called for by the
administration.
h. Oversee all executive committees, college governments, and campus
organizations.
i. Perform such other functions that are deemed necessary.
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d. Take over as the chief executive officer due to the President's
termination or expiration of term of office upon suspension, resignation,
or incapacity.
e. Perform such other functions that are deemed necessary.
D. EXECUTIVE SECRETARY
The appointed Executive Secretary shall perform the following
functions:
a. Maintain/keep a record of all the documents, correspondence to the
USG, and turnover to the next executive secretary.
b. Act as secretariat to all meetings conducted by the USG.
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c. Prepare minutes, finalize resolutions, and distribute to concerned
parties.
d. Maintain continuous correspondence with the members of the USG.
e. Keep a file of all pertinent documents and papers of the USG.
f. Consolidate all the Committee reports.
g. Consolidate quarterly and annual reports for submission to the Office of
Student Affairs and Services.
h. Act as a secretariat of the election commission and also an ex-officio
member of the council.
i. Perform such other functions that are deemed necessary.
E. UNDERSECRETARY
The appointed Undersecretary shall perform the following functions:
a. Assist the executive secretary in his/her duties.
b. Act as a member of a committee assigned.
c. Perform such other functions that are deemed necessary.
Section 5. The Elected COLLEGE LOCAL GOVERNMENT officers shall have the
following functions:
A. GOVERNOR
a. Serve as the chief executive for the local college government.
b. Execute orders/tasks from the USG President.
c. Approve all legal documents under his/her respective college
government.
d. Represent his/her college on occasions and events where the college
needs representation.
e. Take a seat as an ex-officio member in the policy-making body within
the central government.
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f. Represent the local government in formulating laws/policies in the
legislative branch of the central government.
g. Oversee the formulation of policy in the local government.
h. Appoint all college positions in case of a vacancy.
i. Participate in the election of the Speaker of the House coming from
among the college governors.
i. Serve as the presiding officer of the lower house and the Local
Student Government of USG.
ii. Take responsibility fourth in line of succession, after the USG
President, Vice-President, and the Senate President.
iii. Represent the lower house in all affairs/matters called for by the
administration.
iv. Establish linkage with the Senate to efficiently provide public
information, timely, and accurate information relating to the
lower house, Legislative, and USG.
v. Assist the Senate President with the Amendments, Revisions,
Ratification of the CBL every after five (5) years.
vi. Oversee the semi-annual financial liquidation of the lower
house.
vii. Conduct regular monthly meeting of all members of the house
thereof or as often as may be necessary to discuss important
matters relating to the lower and the upper house.
B. VICE GOVERNOR
a. Assist the Governor in all matters whenever required.
b. Represent as officer-in-charge (OIC) when the Governor is on official
travel or leave of absence.
c. Take over the function of the Governor in case of his/her absence due to
official travel or termination, but only limited to the following:
i. Call and preside meetings.
ii. Approve memorandums.
iii. Represent USG in all affairs.
d. Perform such other functions that are deemed necessary.
C. SECRETARY
a. Prepare minutes, finalize resolutions, and distribute to concerned
parties.
b. Maintain continuous correspondence with the members of the College
Government.
c. Keep a file of all pertinent documents and papers of the College
Government.
d. Prepare and submit quarterly and annual reports to the OSAS.
e. Act as Secretariat.
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f. Assist the College Governor to represent his/her college on occasions
and events where the college needs representation if the vice governor
is not available.
g. Perform such other functions that are deemed necessary.
D. TREASURER
a. Take responsibility for the safekeeping of all financial records of the
College Government.
b. Supervise all financial transactions (i.e., disbursements, collections, and
availability of funds) of the College Government.
c. Prepare and submit liquidation report to the Office of Student Affairs
and Services.
d. Furnish a copy of liquidation to the College Secretary.
e. Coordinate with the Auditor.
f. Perform such other functions that are deemed necessary.
E. AUDITOR
a. Audit all funds of the College Government.
b. Check all financial records of the College Government as well as the
Programs under their college.
c. Prepare and submit liquidation report to the Office of Student Affairs
and Services.
d. Coordinate with the Treasurer.
e. Perform such other functions that are deemed necessary.
F. BUSINESS MANAGER
a. Manage all the income-generating projects of the College Government.
b. Facilitate procurement of goods and services.
c. Prepare and submit liquidation of all purchases to the College Treasurer.
d. Coordinate with the treasurer.
e. Perform such other functions that are deemed necessary.
G. PROGRAM REPRESENTATIVE
a. Serve as the representative of his/her program.
b. Take a seat in the policy-making body of the Local College Government.
c. Formulate house rules, ordinances/ policies, and propose a bill within
his/her term, which shall be necessary and proper for the college's
studentry.
d. Shall submit proposed policies/bills to the ex-officio member of the
central government.
e. Facilitate and organize the conduct of activities of their respective
programs.
f. Coordinate with the College Government in the conduct of different
activities.
g. Perform such other functions that are deemed necessary.
h. As a matter of policy, the program representative shall not serve as the
President of any organization in the LCO.
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Section 6. The LEAGUE OF CAMPUS ORGANIZATIONS officers shall have the
following functions:
Section 7. The USG ADVISER shall have the following qualifications and functions:
ARTICLE VIII
USG COMMITTEES
A. Entrepreneurship
B. Environment and Sanitation
C. Evaluation
D. Fiscal
E. General Services
F. Grievance
G. Insurance and Health
H. Internationalization
I. Inventory
J. Public Relations
K. Sports, Culture, and Arts
L. Rules and Implementations
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Section 2. The Entrepreneurship Committee shall be composed of one (1) senator as
Chairperson, (1) one Co-Chairperson and two (2) members.
Section 3. The Environment and Sanitation Committee shall be composed of one (1)
senator as the Chairperson, and one (1) member from each college that holds no
office.
Section 5. The Fiscal Committee shall be composed of the USG Vice President as
Chairperson and (2) members. Other committee members shall be the USG
Treasurer and the Auditor.
5.1 Overall, in-charge of the Appropriation and Fiscal processes of the USG.
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5.2 Take responsibility for allocating funds of the USG for the Work and
Financial Plan.
5.3 Oversee the realignment of funds as the term progresses.
5.4 The USG Treasurer shall be responsible for managing any Cash-on-hand
of the USG and submit Financial Statement monthly to the Fiscal
Chairperson.
5.5 The USG Auditor shall assist and work with the USG Treasurer.
5.6 The USG Auditor shall serve as the overall auditor that collects the
liquidation and financial statement of the local government and shall submit
report and findings to the fiscal Chairperson regarding the said audit.
5.7 Submit semi-annual reports to the executive secretary.
Section 6. The General Services Committee shall be composed of two (2) senators as
Chairpersons.
Section 7. The Grievance Committee- the President shall serve as the Chairperson, and
(1) one Senator from each college as members.
Section 8. The Insurance and Health Committee shall be composed of one (1) senator
as the Chairperson and the respective college governors.
The Insurance and Health Committee shall have the following functions:
8.1 Assist the students in compiling the requirements needed to avail of the
insurance benefits.
8.2 Keep updated records of insurance beneficiaries from time to time.
8.3 Coordinate with the Office of Student Affairs and Services in processing
the insurance.
8.4 Submit semi-annual reports to the executive secretary.
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Section 9. The Internationalization Committee shall be composed of the USG
President as chairperson, one (1) co-chairperson, and two (2) members.
Section 10. The Inventory Committee shall be composed of two (2) senators responsible
for keeping inventory regarding new, damaged, or lost office supplies.
10.1 Coordinate with the Procurement Office and the Supply Office.
10.2 Submit semi-annual reports to the executive secretary.
Section 11. The Public Relations Committee shall be composed of one (1) senator as
Chairperson and secretaries from respective colleges.
Section 12. The Sports, Culture, and Arts Committee shall be comprised of two (2)
senators and college governors.
The Sports, Culture, and Arts Committee shall have the following functions:
12.1 Organize activities on sports, culture, and arts.
12.2 Submit semi-annual reports to the executive secretary.
Section 13. The Committee on Rules and Implementations shall be composed of one (1)
senator as chairperson, one (1) co-chairperson, and two (2) members.
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ARTICLE IX
MEETINGS
Section 3. Special meetings shall be conducted from time to time as deemed necessary.
3.1 The President or the designated, delegated officer can call for an emergency
meeting.
3.2 The Governor or the designated, delegated officer can call for an emergency
meeting for the College Government.
Section 4. General assembly meetings among central government officers and the
members shall be held every 1st quarter of the semester or, as necessary, fixed
by the officers.
ARTICLE X
COMMISSION ON ELECTION
Section 3. The members of the commission shall nominate the COMELEC Chairperson
on the election.
Section 5. The LCO President, Senate President, Executive Secretary, and College
Governors shall be ex-officio members.
Section 4. The COMELEC shall have the following powers, duties, and responsibilities.
4.1 Adhere to the election code that will serve as a basis of the election process.
4.2 Certify the qualifications of candidates in ANNEX A "Election Code".
4.3 Penalize or disqualify candidates and/or political parties who violate any
from the election code.
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4.4 Educate voters on the voting process to be used in the USG elections.
4.5 Take charge of all regulations relative to the conduct of an election.
4.6 Promulgate and execute rules and guidelines for fair and orderly Central
Government and Local elections.
Section 5. The COMELEC may receive protests and petitions regarding issues that arise
before the election, which will be in a formal letter and be filed day/s before the
election.
ARTICLE XI
REMOVAL FROM OFFICE
Section 1. Any officer of the USG may be removed from the office as may be determined
by the Grievance Committee for any cause of the following:
Section 2. Any member of the University Student Government can file for removal of
office based on the preceding section's grounds.
Section 4. In case the Head of Grievance Committee is the respondent of the termination
case, the investigation team shall be composed of the USG Vice-President,
Grievance Committee Members, and Adviser.
Section 5. In case the judgment was approved by the OSAS, the accused or offender can
file an appeal to the Office of the Vice President for Academic Affairs
(OVPAA).
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ARTICLE XII
FUNDS
Section 1. All bonafide students of Caraga State University shall pay the USG Fee as a
membership fee.
Section 2. The general funds of the USG shall consist of student USG fees collected by the
University. The funds shall be deposited as a fiduciary fund under the University
guidelines on budget and auditing rules and procedures.
Section 4. The University Student Government shall manage, formulate, and adopt a
budget allocation, which shall embody the work plan of programs, projects,
leadership trainings, and seminars subject to the University Administration and
Governing Body's approval.
Section 5. All expenses of the USG shall be submitted for review by the Office of the
Student Affairs and Services and the University Administration, which shall be
the ex-officio auditor of the USG.
Section 6. All college government fees and external collections shall be subject to approval
by the University Student Government and Office of Student Affairs and
Services (OSAS) by the USG fiscal code.
ARTICLE XIII
AMENDMENTS AND REVISIONS
ARTICLE XIV
REPEALING CLAUSE
Section 1. All other rules and regulations of the University Student Government
inconsistent with the provisions of this CBL are hereby repealed or amended.
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ARTICLE XV
SEPARABILITY CLAUSE
ARTICLE XVI
EFFECTIVITY
Section 1. This Constitution and by-laws shall take effect immediately upon ratification by
the majority of the votes cast in a plebiscite called for the purpose and shall
supersede all previous Constitution and By-Laws.
Section 2. The Constitution shall be posted in the online bulletins of the respective college
governments to inform the students about the provisions of USG CBL.
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This Constitution and By-Laws were successfully gone through the University Student
Government-wide ratification called for this purpose in January 2021.
CRISTIAN MANTILLA
Speaker of the House, University Student Government
A.Y 2020 – 2021
BHURY VILLA
President, University Student Government
A.Y 2020 – 2021
Forwarded and presented to the Office of the Student Affairs on January 2021
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