GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

FACULTY OF ENGINEERING

GUIDELINES
FOR
INDUSTRIAL TRAINING

2023NON - GPA COMPULSORY MODULE

Prepared by Industrial Training Unit

1
 PREFACE
Industrial Training Module, is a compulsory module for all undergraduates of
BScEngHons at the Faculty of Engineering.

This document provides necessary information for undergraduates for a successful

completion of the industrial training module.

Hence, undergraduates are strictly advised to read and understand the content of the
guidelines mentioned before the commencement of training.

Commander (E) TADBP Tissaarachchi, USP

Training Engineer,
Industrial Training Unit,
Faculty of Engineering,
General Sir John Kotelawala Defence University.

August 2023

2
 CONTENTS

Preface i
Contents ii

1. Introduction 4
2. Aims & Objectives 4-6
3. Advantages 6
4. Eligibility 7
5. Duration of Training and Deadlines 7
6. Placements for Training 7-8
7. Responsibilities of Training Employers and Undergraduates 8-9
8. Training Modules 10
9. Continuous Assessment 10
10. Daily Diary 10-11
11. Discipline 11
12. Guideline and conduct at training establishment 11-12
13. Attendance/ leave during training 12
14. Training Inspections 13
15. Training Reports 13
16 Deadlines for submission of reports 14
17. Assessment of Undergraduate Performance 14-15
18. Exceptional Training Reports 15
19. Repeat Training 15
20. Absence from Training 15
21. Notices and Instructions to Undergraduates 15
22. Communications during Training 15-16
23. Contact Personnel 16
Annex A-1 Placement Application Forms-Cadet 18
Annex A-2 Placement Application Forms-Day scholars 19
Annex B Work Site Information Sheet 20
Annex C Training Contract Form 20
Annex D Four - Weekly Continuous Assessment Report 24
Annex E Leave Form 27
Annex F Industrial Training Monitoring Report 28-29
Annex G Instructions for writing the Training Report 30
Annex H Training Report Cover Page and Certification page Format 32
Annex J-1 Feed Back Form – 1: Evaluation of Training Establishment 33
Annex J-2 Feed Back Form – 2: Self-Evaluation 34
Annex K Contact Personnel at the General Sir John Kotelawala Defence
University /NAITA 33
Annex L Industrial Training Module descriptors of respective degree
programmes 36
Annex M Department guideline for the respective degree programmers
57

3
 Mandatory Reading for BScEngHons Degree undergraduates who are undergoing
Industrial Training

1. Introduction

All undergraduates of the Faculty of Engineering are offered internships in either a

Government or a Private institution. In special situations, students may opt training in
establishments overseas. However, it should be done with prior approval of the Department
concerned and the Training Engineer, Industrial Training Unit. In addition, the approval of
the relevant authorities in KDU is required where applicable.

2. Aims and Objectives

The Industrial Training module provides the students of BScEngHons at the General
Sir John Kotelawala Defence University, a valuable opportunity to obtain practical
exposure. It is sandwiched in the middle of academic activities of the Faculty of
Engineering. This compulsory module enables undergraduates to start developing their
capabilities to become professional engineers. Expected Program Outcomes (POs) and
Learning Outcomes (LOs) of this module are indicated in sections 2.1 and 2.2 below and in
Industrial Training module descriptor and department guidelines of the respective degree
programmes are available in ‘Annex L & M’ of this guide book.

Industrial placements are made on completion of the Semester 6. The total duration
of industrial training is 24 weeks. The placement is determined by individual departments
and Industrial Training Unit (see section 5).

Undergraduates are expected to make optimum use of the opportunities provided by

Training skills, knowledge and values in each area of exposure. Although every Training
Establishment may not be equipped fully to provide a comprehensive training in all areas of
interest, it is vital that student put maximum effort to fulfill expected generic outcomes as
much as possible.

2.1 Expected Outcomes of the Degree programme (As per Washington

Accord)

a. Engineering Knowledge − Apply knowledge of mathematics, natural

science, engineering fundamentals and an engineering specialization to the solution
of complex engineering problems.
b. Problem Analysis − Identify, formulate, research literature and analyse
complex engineering problems reaching substantiated conclusions using first
principles of mathematics, natural sciences and engineering sciences.
c. Design /development of solutions − Design solutions for complex
engineering problems and design systems, components or processes that meet
specified needs with appropriate consideration for public health and safety, cultural,
societal, and environmental considerations.
d. Investigation − Conduct investigations of complex problems using
research-based knowledge and research methods including design of experiments,
analysis and interpretation of data, and synthesis of information to provide valid
conclusions.

4
 e. `Modern Tool Usage − Create, select and apply appropriate techniques,
resources, and modern engineering and IT tools, including prediction and
modelling, to complex engineering problems, with an understanding of the
limitations.
f. The Engineer and Society − Apply reasoning informed by contextual
knowledge to assess societal, health, safety, legal and cultural issues and the
consequent responsibilities relevant to professional engineering practice and
solutions to complex engineering problems.
g. Environment and Sustainability − Understand and evaluate the
sustainability and impact of professional engineering work in the solution of
complex engineering problems in societal and environmental contexts.
h. Ethics − Apply ethical principles and commit to professional ethics and
responsibilities and norms of engineering practice.
i. Individual and Team work − Function effectively as an individual, and as
a member or leader in diverse teams and in multi-disciplinary settings.
j. Communication − Communicate effectively on complex engineering
activities2 with the engineering com-munity and with society at large, such as being
able to comprehend and write effective reports and design documentation, make
effective presentations, and give and receive clear instructions.
k. Project Management and Finance − Demonstrate knowledge and
understanding of engineering management principles and economic decision-
making and apply these to one’s own work, as a member and leader in a team, to
manage projects and in multidisciplinary environments.

I Lifelong Learning − Recognize the need for, and have the preparation and
ability to engage in independent and lifelong learning in the broadcast context of
technological change.

2.2 Expected Learning Outcomes of the Module.

The undergraduates are required to comply with the Industrial Training

Module Descriptors and Department Guideline for respective Degree Programme in the
Annexures L & M.

Furthermore, at the beginning of the training, the industrial supervisor should

work with the trainee assigned, to prepare a Structured Training Programme with a
realistic schedule in order to achieve the learning outcomes of the module as much as
possible accordingly. The Structured Training Programme should align with the LO-PO
mapping in the module descriptor.

If the training establishment is unable to provide or prepare a structured training

programme for the student, help must be sought from Head of Department (HoD) and/or
Department Industrial Training Coordinators.

After the satisfactory completion of the industrial training module, undergraduates

will be eligible for six (06) Non-GPA credits.

5
3. Advantages

Industrial Training at a training establishment offers the following benefits:

a. Exposure to industry
b. Application of theories of science of engineering in industrial environments
c. Enhancement of existing knowledge and skills
d. Acquisition of new knowledge and skills
e. Networking with all hierarchical levels
f. Engage in design with industrial requirements
g. Earning Recognition
h. Opportunity to identify own strengths and weaknesses
j. Bringing back learning, towards subsequent academic work
k. Opening up opportunities for career development

4. Eligibility

Semester six (6) undergraduates of the Faculty of Engineering can apply for their
respective Industrial Training Module. Repeaters of the Industrial Training Module are
required to submit their application to Training Engineer through HOD of the respective
department with recommendations from their respective department coordinator.

The undergraduates are required to use the Industrial Placement Application

Forms (Annex A1 & A2), to express their choice of Training Establishments by indicating
the order of preference. The form should be forwarded to the Industrial Training Unit by
the deadline set by the Training Engineer, Industrial Training Unit. The Industrial Training
Unit will, as far as practically possible, try to accommodate such preferences.

4.1 Selection procedure for Industrial Training

a. Number of Industrial Training vacancies given by reputed Organizations

will be divided among the students based on the second year YGPA (Year Grade
Point Average).

b. If a student finds an opportunity from a reputed organization on his/her own,

that organization should forward a letter to KDU confirming the recruitment as a
trainee before the commencement of training. Then that student will be allowed to
change the training placement.

c. But if the said vacancies fall under the quota allocated for KDU by that
organization, it will not be accepted.
d. Once the distribution of vacancies among students are finalized, exchanging
or changing training places is prohibited.

6
5. Duration of Training

Compulsory period of Industrial Training will be 24 weeks.

Departments / Degree Programme wise details are given in the table.

Department Degree Degree Course Duration

Programme (Weeks)
Code Code
(BScEngHons)
Aeronautical Aeronautical & Air AE AE
Craft Maintenance 3016
Marine Marine MR MR
3016
Mechanical Mechanical & ME ME 24
Mechatronics 3016
MC MC
3016
Civil Civil CE CE
3016
Electrical, Electrical & EE EE Electrical/
Electronic Electronic, 3016 Electronics
& Electronic & 12 each
Telecommu Telecomunication
nication & Biomedical
ET ET 24
3016
BM BM 24
3016

6. Placement for Training

6.1 Notification of Placement

Placement of Engineering Undergraduates is carried out by Industrial
Training Unit in collaboration with the respective Departments of Faculty of
Engineering, General Sir John Kotelawala Defence University and National
Apprentice and Industrial Training Authority (NAITA). The Industrial Training unit
will inform the students about the placements.

6.2 Notification after reporting to the Training Establishment.

Within a week after reporting to training establishment, all undergraduates

shall forward the worksite details to NAITA through the form specified by NAITA
Annex B. The copy of completed Annex B should be forwarded via email to the
university.

University/NAITA phone numbers and e-mails are provided in Annex K.

7
 Any subsequent change of training establishment after the initial
placement is not recommended. Such changes will be entertained only in
unavoidable circumstances. Requests for such changes must always be
coordinated with training coordinators of the respective Department and the
Industrial Training Unit with the approval of HoD. If changed, particulars of the
new place should be similarly notified to NAITA & University within a week of
reporting.

7. Responsibilities of Training Employers and Undergraduates

7.1 Training Contract.

a. A contract of apprenticeship known as ‘Training Contract’ shall be

signed between the Training Employer and the undergraduate, and

b. the signed contract shall be sent to National Apprentice and

Industrial Training Authority (NAITA) by post for registration.

c. The terms and condition of the Training Contract (Annex. C), shall
be mutually acceptable to the Undergraduate and the Training Employer
prior to the commencement of training.

d. In addition to those prescribed in the National Apprenticeship Act.,

and Regulations stipulated in the Training Contract, the following would be
the responsibilities of the Training Employer and the Undergraduate.

7.2 Training Employers

a. The training employers should read and understand Programme &

Learning Outcomes as at clauses 2.1, 2.2 of this document and Industrial
Training Module descriptor and department guideline for the respective
degree programmes (Refer Annexures L & M).

b. A training supervisor/s has to be appointed by the training

establishment to guide & evaluate undergraduates’ progress, monitor
proper maintenance of progress reports, ensure records (Daily diary,
Four-weekly reports and Annex D) are certified for submission on
time, through email to university.

c. Provision of appropriate training facilities, equipment and other

materials, instructions by competent personnel and imparting work
experience on undergraduates to acquire skills, knowledge and attitudes
required to become successful professionals in future.

d. Preparation of a structured training program and a schedule

after discussion with the undergraduate at the beginning of the
training session (preferably within first two weeks) and guide the
undergraduate along the course (Refer Departmental Guide Line-
Annex M)

8
 e. Rotation of undergraduates among different departments /sections
in accordance with a pre-planned schedule to ensure that they acquire
maximum possible experience.

f. To support and facilitate the undergraduate to conduct collaborative

online progress monitoring sessions with NAITA if required.

g. Refrain from releasing undergraduates for activities other than

training without authorization by Industrial Training Unit of General Sir
John Kotelawala Defence University.

h. Ensure work assigned to the Undergraduate could be safely and

satisfactorily performed, with available resources.

7.3 Undergraduates:

a. Read and understand Programme and Learning Outcomes as in 2.1,

2.2 and Industrial Training Module descriptor and department guideline for
the respective degree programme (Refer Annexures L & M of the
guideline).

b. Undergraduates are required to read, clarify, understand and

follow, training provider’s safety procedures and guidelines at all
times during the training period.

c. If a structured training program (in par with above ‘a’) with a

realistic schedule is not received within two weeks of the start of training,
the undergraduate should inform the same to the Training Engineer, KDU.

d. Comply with Training Providers’ rules, regulations and instructions

related to procedures, working time duration and conditions of work,
personal conduct and all other matters which do not contravene the
provisions of the National Apprenticeship Act and Regulations.

e. Perform work assigned, with due diligence to facilities, equipment,

tools & machinery, supplies & materials, raw materials & products, time &
costs and work practices, maintaining cordial relationships with all levels
of staff.

f. Regular attendance, achieving anticipated targets, maintenance

of prescribed training progress documents (Daily diary, Four-weekly
reports in Annex D) and it is compulsory to send through email every
four week, for inspection and verification by authorized officials appointed
by the Training Employers, General Sir John Kotelawala Defence
University and NAITA as instructed by respective organization.

g. May request additional areas of training beyond those identified by

the training employer in accordance with programme and learning
outcomes.

9
 h. Officer Cadets are required to adhere to rules and regulations
promulgated by the General Sir John Kotelawala Defence University and
the Faculty of Defence and Strategic Studies.

Trainees, at regular intervals (once per every four weeks) should complete and
upload their progress documents (f) , through email to Industrial Training Unit
“[email protected]”. In addition, hard copy of the same to be
submitted along with the final report at the end of the training. Late
submissions will result in deduction of marks at the assessment. The report must
carry signature and the seal of the supervisor.

It is the responsibility of the trainee to ensure the proper compilation

and timely delivery of such Continuous Assessment Reports.

8. Training Modules

General Training Modules for different fields of Engineering could be provided by

Industrial Training Unit appropriately upon request. Furthermore, Training Modules are
continuously reviewed and revised appropriately to meet prevailing demands/ needs from
industry and recognition/accreditation requirements.

9. Assessment during the training period will be based on:

a. Four Weekly continuous Assessment Reports consisting of maximum two

pages of report in addition to the completed (Annex D)
b. Industrial Training Monitoring Reports (Annex F)
c. Entries by authorized officers in the Daily Diary.

10. Daily Diary

a. Trainees should maintain the Daily Diary provided by NAITA with brief
descriptions of daily activities and/or involvements, observations, etc., of the
trainee.
b. Updated Daily Diary should be available at all times as a reference for the
visiting officials to monitor and evaluate training. Daily Diary will be assessed
during these visits and at the final assessment. The information documented in
the Daily Diary must be described in detail in the Training Report.

c. During each visit by such officials, they may record their comments in the
‘Inspection Report’ cage provided in the Daily Diary. It is also the duty of the
undergraduate to ensure that the visiting official should make such a remark in
the diary.

d. At the end of the training, the Trainee must obtain comments and
signature/s from the training supervisor/s in the Daily Diary.

11. Discipline

a. Within the training period, the student is wholly responsible to the

organization where he or she has been placed. This means that the student must
observe specified office hours, and must adhere to all rules and regulations of the
organization, just like the other staff within the organization, during the entire

10
 training period.

b. All students must adhere to all orders and instructions given in the
Standing Orders book in addition to orders or instructions that may be issued from
time by Vice Chancellor/Dean FOE/Dean FDSS/ HODs/Squadron Commanders or
Troop Commanders –Faculty of Defence and Strategic Studies.

11.1 Other Regulations

a. Students are prohibited from sharing or providing any information

related to the business of the organization or its clients or any other
information acquired during or after the training period, to outside parties
unless especifically allowed to do so by the organization.

b. Students are prohibited from destroying or misusing any properties

belonging to the organization.

c. If a student is found to have violated these regulations, or to have

neglected his or her duties, or to have violated discipline, appropriate
action will be taken against him or her by KDU.

12. Guidelines and Conduct at the Training Establishment for all

Undergraduate Trainees.

a. All students should adhere to dress code and adhere to the regulations
regarding hair and facial hair. In occasions where formal attire is to be worn, for
males the KDU tie with tie pin and for females smart dress should be worn.

b. All students will be prohibited from consumption of alcoholic beverages,

drugs, smoking, gambling, sexual harassment, hazing or abuse. All students should
also refrain from interaction with media.

c. All students will obey all lawful commands given by their supervisors/
superiors and are to carry out such orders to the highest expectations.

d. All students will conform to the established customs and practices of KDU
during this training.

e. In case of doubt, students will immediately contact their respective

Training Engineer/ Head of Departments/ Squadron Commander/ Dean of Faculty
of Engineering for appropriate clarifications.

f. To maintain confidentiality and to not disseminate/share any information

related to the organization to third parties.

g. Properties belonging to the organization should be used with due care.

h. General Sir John Kotelawala Defence University considers Health and

Safety of the Undergraduate of utmost importance. Therefore, undergraduates
who undergo Industrial Training should fully comply with the Training Provider’s
Health, Safety, Environment & Security practices. (Life Insurance for the
undergraduates are provided through the General Sir John Kotelawala Defence
University)

11
 j. Undergraduates are required to demonstrate ethical behaviour at all times.

k. Undergraduates are required to respect all genders equally and also

promote multicultural & multi religious values.

13. Attendance /Leave during Training

a. Undergraduates may apply for one day of casual leave and half a day of
medical leave for each month of training completed. The Undergraduate should
earn this leave by successful completion of the previous month of training.
Undergraduates shall note that such leave is not an entitled privilege and
should be enjoyed only after obtaining the due approval, which would be at
the sole discretion of the Training Employer. Further, any student requiring
additional leave for personal requirement/ matter to request such leave from
the respective HOD, Training Engineer by an email.

NOTE: - Officer Cadets required to obtain approval from relevant

authorities of General Sir John Kotelawala Defence University prior to proceed
on any type of leave.

b. In addition to the above arrangements, applications for leave should be

submitted for approval to the officer in charge of the Undergraduates Training in
the Training Establishment

c. The officer cadets should submit a duly perfected Leave Form, to the
respective HoDs and Dean – Faculty of Defence & Strategic Studies through
Training Engineer – Industrial Training Unit or respective squadron commanders
of General Sir John Kotelawala Defence University.

d. Any additional leave required to sit for Examinations and other purposes
including Medical Leave should be covered by working on holidays/weekends or
during extended training period. Prior approval for such leave should be obtained
from the Training Employer, HoD and Training Engineer-. Industrial Training
Unit.

14. Training Inspections

Undergraduates who undergo Industrial Training will be visited during

their periods of training by:

a. Officers attached to the Training Establishment of the employer.

b. Training Engineer of the Industrial Training Unit and Department

Coordinators of respective departments in the Faculty of Engineering.

c. Academic Staff Members of the relevant Department of Faculty of

Engineering.

d. Training Inspectors of the NAITA.

Updated Daily Diary & the Structured Training Programme prepared should
be available with the trainee at any time for visiting officer’s reference.

12
 These visits are to ensure that the Undergraduate performs satisfactorily and that
the training received is appropriate to the expected outcomes of the Industrial
Training module. If not, the visiting official will discuss the matter with the
training supervisor in view of improving. The visiting officials may discuss the
Training Schedule and how it relates to expected outcomes.

Annex F is a specimen of the form that would be used by such visiting personnel
to report the progress of the Undergraduate to the Industrial Training Unit of the
General Sir John Kotelawala Defence University. Further, visiting personnel
should record his/her comments in “Inspection report” cage provided in Daily
Diary.

15. Training Reports

Upon completion of the training, all undergraduates must prepare and submit a
comprehensive report on the Industrial Training.

The Industrial Training Reports should embody details of the Training

Establishment, information on the training received and a critical appraisal of the
training programme.

Final Industrial Training Reports must be word processed, printed with cover
page which is attached as Annex H (refer to Annex G and the guideline given by
NAITA).

Hard copy & soft copy of reports should be handed over to Industrial Training Unit
on or before the specified deadline.

16. Deadlines for submission of reports

Towards the end of the period, a deadline to submit the final training report
to the Industrial Training Unit will be notified at least with two weeks prior notice.
Unless prior approval of the HOD/Training Engineer, Industrial Training Unit is
obtained for delayed submissions, the reports, will be dealt differently under ‘Late
Reports’ category and may affect final results.

17. Assessment of Undergraduate Performance

Undergraduates will be assessed during and after completion of their training

period.

The assessments are done in order to obtain evidence for a successful

training session and then to provide feedback on the areas of improvement.
Assessment will be as follows:

a. Report on Industrial Training 50%

b. Daily Diary (see Section 9) 20%
c. Presentation 15%
d. Viva 15%

13
 A presentation of ten to fifteen minutes (with an average of 15 slides) is
required to be made for this purpose

17.1 The assessment panel

The assessment panel generally comprises of following members who are

well qualified professionals.

a. Training Engineer – Faculty of Engineering (mandatory).

b. A Departmental Academic Staff Member from the Engineering
Faculty (mandatory).
c. A Representative from the relevant Training Establishment or
industry.
d. A Representative from the National Apprentice and Industrial
Training Authority (NAITA).

To facilitate the members of the assessment panel, the following

documents must be available in the Training Division at least two weeks before
the date of assessment or by the stipulated deadline announced by the Training
Engineer, Industrial Training Unit.

a. Final Industrial Training Report

b. Daily Diary

c. Hard Copies of Four-Weekly Continuous Assessment Reports

(refer Annex D)

e. Feedback Forms (refer Annex K-1 & K-2)

Candidates are required to hand over the above completed documents

and Feedback Forms when obtaining the Admission Form for Industrial
training viva voce.
To be successful at the Assessment, an undergraduate must obtain a
minimum score for the training report, daily diary and presentation and oral
examination.

18. Samples of Training Reports.

Three copies of training reports judged good, moderate and low would be
retained with the respective department or ITU for future references of IESL &
UGC evaluations.

19. Repeat Training

Undergraduate who is unsuccessful at the Final Assessment will be

required to repeat the relevant components of the Industrial Training as decided by
the evaluation panel. Those found lacking training duration will be sent for a
further stipulated period with the approval of Faculty Board and subject to a re-
assessment with the subsequent batch.

14
20. Absence from Training

Undergraduates who abstain from the training and unable to provide a

valid reason would be reported to the Senate through the Faculty with the possible
consequences of:

a. The undergraduate shall not be awarded any grading, leading to a pass, at

the final training assessment and shall be required to undergo additional training.

b. The undergraduate shall commence subsequent training on the date

specified by the Industrial Training Unit in consultation with the relevant Faculty
board and respective departments.

c. Results of such Undergraduates may be released with the subsequent batch.

21. Notices & Instructions to Undergraduates

Notices & Instructions concerning Undergraduate Industrial Training are

displayed on the Notice Board at the Industrial Training Unit and will also be posted
in Industrial Training Unit’s web space. Furthermore, such Notices & Instructions
will also be communicated to the Training Coordinators of the relevant Academic
Departments by Industrial Training Unit via email.

22. Communications during Training

All communications regarding Industrial Training shall be in writing,
indicating the name of the Undergraduate, Index number, Address, Identity details
mobile, e-mail etc. Such communications should be addressed to the Training
Engineer, Industrial Training Unit of the General Sir John Kotelawala Defence
University with copy to HoD/ Training Coordinators.

Correspondence with the National Apprentice and Industrial Training

Authority (NAITA) should be copied to the Industrial Training Unit, Faculty of
Engineering, General Sir John Kotelawala Defence University, except where
specified in this Guideline.

23. Contact Personnel

All Undergraduates are encouraged to be in contact with the

HODs/Industrial Training Unit and/or Departmental Coordinators of Industrial
Training during their training period in situations where they encounter problems
related to Industrial Training. They may also contact other members of the academic
staff of the General Sir John Kotelawala Defence University. Relevant Names,
Address, and Telephone numbers of such personnel are given in Annex K.

In addition to the guidelines provided in this guide, undergraduates are required to

adhere to the instructions provided during awareness sessions conducted by the
Industrial Training Unit, prior to the commencement of training.

15
 Annex A-1
KDU/FOE/IT/(I)
(EFQAC - D – 05)

GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

FACULTY OF ENGINEERING
INDUSTRIAL PLACEMENT APPLICATION FORM - CADET

Stream : Intake :
Service No. :
Name :
Tele Number :
Email :
Service of the Cadet : SL Army SL Navy SL Air Force

Preferred Organization:
Please indicate your preference for an organization by placing 1, 2 or 3 in the cages below.

Organization

Organization 1:

Organization 2:

Organization 3:

Date : Signature of Cadet

Date : Signature of Dean FDSS

Note:
Assignment to any of the above organizations depends on
a. Your preference
16
 b. YGPA of year 2

FOR OFFICE USE Application

ONLY No.
YGPA Position in Merit List

Organization
Assigned
Remarks Official/ Personal Sig. Training Engineer

A
nnex A-2
KDU/FOE/IT/(I)

GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

FACULTY OF ENGINEERING
INDUSTRIAL PLACEMENT APPLICATION FORM – DAYSCHOLAR
Stream : Intake:

Reg. No. :

Name :

Tele Number :

Email :

Preferred Organization:
Please indicate your preference for an organization by placing 1, 2 or 3 in the cages below.
Organization 1: ……………………………………………….
Organization 2: ……………………………………………….
Organization 3: ……………………………………………….

Date :……………………… Signature of Day scholar :…………………

Note: Assignment to any of the above locations will be based on your preference and
YGPA of year 2.

FOR OFFICE USE ONLY Application

No.
YGPA Position in Merit List
Organization Assigned

17
Remarks Official/ Personal Sig. Training Engineer

Annex. B

Date: // /

Deputy Training Engineer (Special Industrial Training and Evaluation),

National Apprentice and Industrial Training Authority,
971, Sri Jayawardanapura Mawatha,
Welikada, Rajagiriya.

Particulars of Work Site/ Residential Address during Training

This form should be forwarded to NAITA online:

1. Name of Undergraduate:

2. Postal Address during Training period

3. Mobile Phone Number & e-mail address

4. Name of Establishment

5. Address of Work Site

6. Name of Officer In-charge of training

6.1 Designation:……….......... 6.2 Contact Mobile Phone:………………

6.3 E-mail
:……………………………………………………………………….

7. Date when particulars came into D D / M M / Y Y Y Y effect:

AE MR ME MC CE EE ET BM

18
 8. Field:

………………………… ………………………..
Signature of Undergraduate Signature of Site Officer
(Supervising Training)

….……………
Company Seal

Annex C

National Apprentice and Industrial Training

This Contract is approved and entered in
Authority, 971, Sri Jayawardanapura Road,
the Register of Training Contracts under
Welikada, Rajagiriya. Territory and Vocational Education Act,
No.20 of 1990
TRAINING CONTRACT
(Under the provisions of Section 65 of the No: Stamp
Act No.20 of 1990)
On:
Signature

(Notes on the Training Contract)

The Training Employer will be registered on the register of training contracts at the
National Apprentice and Industrial Training Authority immediately after registration or prior to the
commencement of training whichever is the earliest. All copies of this contract must be appended.
The same applies to amendments to the provisions of this contract by reason of extension of
training periods, termination or any such matter. All such amendments to this contract shall be
permissible only after prior approval is granted by NAITA. It is the responsibility of the training
employer to hand over a duly certified copy of this contract after obtaining registration at NAITA.

The Training Employer is required to inform NAITA whenever the Trainee has been
absorbed into regular employment in his establishment.
BETWEEN
The Training Employer AND The Trainee
Name of the Firm
In
Sinhala

19
 Address In
English
Address
Tele: No

Date of Birth

N.I.C. No. Male/ Female WHEREAS the Training Employer has agreed to
engage the Trainee fo the purpose of providing INITIAL TRAINING/FURTHER TRAINING/RE-
TRAINING in the TRAINEE OCCUPATION
OF………………............................................................................................. AND WHEREAS the
said Trainee Employer and Trainee have agreed to abide by the provisions of Tertiary and
Vocational Education Act No.20 of 1990 and the regulations made there under which govern such
training in Sri Lanka.

The following contract is hereby entered into between the aforesaid Training Employer and
the Trainee:

A. The duration of training according to the Training Order F. The Training Employer shall
recognised under Act. No.20 of 1990 shall be a period of: pay the Trainee a suitable
.................months/years. gross allowance of
From …………….. To ……………………... Rs.................. per month or
such sum as may be
determined from time to time
by the National Apprentice
and Industrial Training
Authority
G. The Training Employer shall
ensure that skills and
B. The training shall take place in knowledge are imparted to the
………………………………………………………………… Trainee in accordance with the
………………………………………………………………… training objectives laid down
………………………………………………………………… in the Training Order and that
and other work place usually associated with the the relevant subject matter is
headquarters of the Firm. covered and the training
objectives are achieved within
the stipulated training duration
H. The Training Employer shall
impart the training himself if
suitably qualified, or through
other suitably qualified
employees in his
establishment.
C. The regular weekly training hours shall be 45 ½ hours. I. The Training Employer shall
D. The nature, content and syllabus for training, during the provide the Trainee with a
20
 entire period of training shall substantially conform to the copy of the Training Order at
Training order provided for such Trainee occupation the commencement of training.
J The Training employer shall
provide the trainee with
E. The probation period shall be three months for Training training aids and equipment
courses of duration up to two years, and six months for and in particular training tools,
training courses of duration of more than two years consumable and literature
necessary for training in the
establishment and shall also
provide the trainee all the
facilities required by the
trainee to sit the examinations
and National Trade Tests
conducted by the National
Apprentice and Industrial
Training Authority in the
Trainee occupation, such
trainee is undergoing training.

K. The Training employer shall ensure that R. The trainee shall observe strictly the rules and
the trainee attends all other training regulations of the establishment/training
programmes to be followed outside the employer.
establishment as specified under the S. The trainee shall treat tools, machinery and
Training order. other Equipment installations with due care
L. The training employer shall allot the trainee and only use them for the purpose which they
only with such work as serves the purpose are intended.
of the training and is in keeping with the T. The trainee shall keep all books of records
physical abilities and constitution of the
issued for the purpose of training in proper
trainee
order and duly entered and submit same for
M. The Training employer shall ensure that the regular inspection by the employer and the
trainee’s Character is developed and not inspector of NAITA.
exposed to moral or physical hazards.
N. The training employer shall also grant all
the U. The trainee shall observe the business and
necessary leave of absence to the trainee to trade secrets of the training employer.
follow training programmes or sit for
examinations and Tests referred to in
clauses J & K above. V. The trainee shall notify the training employer
immediately of absence due to sickness,
O. The Trainee shall make every effort to
accident or other reason, and submit medical
acquire the skills and knowledge to achieve
certificates if necessary.
the training objective as envisaged under
the Training Order.
P. The trainee shall carry out with due care the W. The trainee shall be entitled to fourteen days
work assigned by the training employer of casual leave and seven days of medical
during the course of training. leave. However, if the training period is less
21
Q. The trainee shall adhere to all directions than one year the above leave entitlement shall
issued as part of training by the training apply on a proportionate basis.
employer the trainer or any other
authorised person.

GENERAL:

It is also hereby agreed between the training employer and the Trainee that the following
general rules apply during the period of this contract:
a. That the Trainee shall be covered by the Workmen’s Compensation Ordinance and the
Factories Ordinance;
b. Where the training contract of a Trainee is terminated after the completion of the
probationary period through the failure of the Training Employer to carry out the terms and
conditions of this contract, he shall pay to the Trainee, compensation, the quantum of which shall
be determined by the NAITA and where this contract is terminated after the completion of the
probationary period through the failure of the Trainee to carry out the terms and conditions, of the
contract, he or his legal representative shall pay to the employer, compensation, the quantum of
which shall be determined by the NAITA. All procedure to be followed in this regard shall strictly
be in accordance with the provisions set out in Act No.20 of 1990 and regulations made
thereunder.

22
c. That any disputes arising between parties to this contract related to training shall be referred
to the Chairman, NAITA for arbitration. The decision of the Chairman, NAITA shall be final.
d. The Trainee shall be considered as a ‘workman’ as defined under the Industrial Disputes
Act.

……………………....... ………………………
Sig. of Training Employer Sig. of Trainee/parent or guardian

Name:………………………………
Name:…………………………………
Address:……………………………..
Address:…………………………….…
……………………………………....
…………………………………………
………………………………………
…………………………………………
(Company Seal)

23
 Annex. D

FOUR - WEEKLY CONTINUOUS ASSESSMENT REPORT

(Please Refer Section 9, page 5 of Training Guideline Book for details)

# Report Details

1 Report Number 1☐ 2☐ 3☐ 4☐ 5☐ 6☐

2 For the Duration From DD MM YY To DD MM YY

# Undergraduate’s Details

1 Name as per Register Mr. / Ms.

2 Index Number
AE MR ME MC CE EE ET BM
3 Discipline
☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐
4 Contact Phone Number

5 Email

6 Personal Address During

# Training Provider Details
1 Training Provider’s Name
Address of Corporate
2
Office
3 Address of Worksite

4 Nearest City to Worksite

5 Name of Supervisor

6 Supervisor Position

7 Supervisor Phone No.

8 Email
Important Note!
A summary of undergraduate’s work experience during the considered four (04) weeks
period to be attached along with this duly filled Annex. Highlight any shortcomings,
problems that the undergraduate experienced, if there were any, for the purpose of
improving. Finally, make sure to attach completed assessment by the Supervisor (see
overleaf).
Endorsement by the Undergraduate

Signature of
Date
Undergraduate

24
 Annex. D (contd.)

Supervisor’s Assessment on
Undergraduate
[rate on a scale from 1 (Disagree) to 5 (Agree)]

A Behavioral: 1 2 3 4 5
1 Thinks independently ☐ ☐ ☐ ☐ ☐
2 Takes initiatives ☐ ☐ ☐ ☐ ☐
3 Reliable ☐ ☐ ☐ ☐ ☐
4 Organized and manages time well ☐ ☐ ☐ ☐ ☐
5 Results oriented ☐ ☐ ☐ ☐ ☐
6 Ability to learn from all levels of workers ☐ ☐ ☐ ☐ ☐
7 Adaptability to different environments ☐ ☐ ☐ ☐ ☐
8 Open to different opinions ☐ ☐ ☐ ☐ ☐
9 Demonstrate good ethics ☐ ☐ ☐ ☐ ☐
10 Accept constructive criticism ☐ ☐ ☐ ☐ ☐
11 Ready to seek assistance when necessary ☐ ☐ ☐ ☐ ☐
12 Communicates well in all formats ☐ ☐ ☐ ☐ ☐

B Technical: 1 2 3 4 5
1 Knows fundamentals related to work ☐ ☐ ☐ ☐ ☐
assigned
2 Able to apply fundamentals to practice ☐ ☐ ☐ ☐ ☐
3 Able to analyse and troubleshoot problems ☐ ☐ ☐ ☐ ☐
4 Engages modern tools and techniques ☐ ☐ ☐ ☐ ☐
5 Develops related hands on skills ☐ ☐ ☐ ☐ ☐
6 Concerned with quality ☐ ☐ ☐ ☐ ☐
7 Performs work in a safe manner ☐ ☐ ☐ ☐ ☐
8 Develops skills in planning & ☐ ☐ ☐ ☐ ☐
implementation
9 Understands costs & benefits relationships ☐ ☐ ☐ ☐ ☐
10 Understands business operations in local & ☐ ☐ ☐ ☐ ☐
global context

Any Other Remark:

C

D No. of Days of leave during 4-week period: Authorized Unauthorized

25
E Endorsement by the Supervisor:

Name of the
1
Supervisor
2 Position

3 Signature

4 Date

26
 Annex. E
LEAVE FORM
(When leave in excess of one week)

(Completed form to be sent by e-mail to the Industrial Training coordinator of

respective department and/or Training Engineer, Industrial Training Unit, General Sir
John Kotelawala Defence University. In addition, hard copy of the same to be sent to
Training Engineer, Industrial Training Unit, Faculty of Engineering, General Sir John
Kotelawala Defence University)

1. Name of Undergraduate :

2. (a) Training Stage (1) : Semester 6 / Repeat

(1)
(b) AE MR ME MC CE EE ET BM Field

3. Establishment attached to:

4. Exact place of work:

5. Leave already taken during current training period:

6. Number of days leave applied for:

Casual Sick
Leave

/ / / /
From To

7. Has the leave been granted by the Yes No

(1)
Establishment

8. Delete what is not applicable

…………………………….
Date:………………………… (Signature of Undergraduate)

This form is solely for the information of the University Staff who are expected to visit
the Training Establishments for training inspections. It does not replace the standard leave
application form and procedures of the Training Establishment to which the Undergraduate
needs to adhere

27
 Annex. F

INDUSTRIAL TRAINING MONITORING REPORT

01.Name of Undergraduate (Please write Index No:

the Surname with Initials)
02. Field of Specialisation (1) AE MR ME MC CE EE MT BM
03. Training Establishment
04. Place of Training
If Absent
05. Undergraduate’s attendance on Present/Absent/Si
the day of supervision (1) te Work Authorised Unauthorised
06. Comments

Availability of a Structured Training Yes No Yes; need to be modified

06.1
Program:
State proposed course of action in 12 below

06.2 Initiative to acquire knowledge & Skills:

Demonstrated abilities to contribute

06.3
towards Industry:
Association with company staff &
06.4
participation in social activities:

06.5 Projects assigned:

Degree of satisfaction of undergraduate on

06.6
training received:
06.7 Trainee’s opinion on Training Duration: ……………….. Weeks
07. Diary
07.1
Availability of Diary for inspection (1) Available Not Available

07.2
Entries made are (1) Up to date Not up to date

07.3 Quality of notes made in the Diary (1) V. Good Good Fair Poor
07.4 Quality of sketches diagrams and figures
drawn in the Diary (1) V. Good Good Fair Poor

07.5 Undergraduate’s knowledge about the

V. Good Good Fair Poor
entries made (1)
08. Has the Undergraduate read and understood Learning Outcomes and Program
Outcomes?

Yes / No

28
09. Opinion of the Training Supervisor of the Establishment on:

9.1 Whether the Learning Outcomes

Comment in
specified are achievable? Yes No
9.4 below

9.2 Undergraduate’s ability to benefit

from Training (1) Poor
Very
Good Fair
Good

9.3 Whether Industrial Training

Comment in
Program Outcomes are beneficial to Yes No
9.4 below
the industry (1)
9.4 Comments:

10. Any specific problems faced by Training Supervisor or Trainee. (2)

11. Coverage of overall outcomes Sufficient Insufficient

12. Any other observation and comment on 06.1 above (2)

13. Name of staff member

14. Signature

15. Date of visit / /

(1)
Delete what is not applicable,
(2)
Use a separate sheet of paper if space provided is not sufficient

NOTE: This completed form should reach Industrial Training Unit at least within five (5) working
days, of inspection.
If any of the members of the Academic Departments feels that the received training by the
undergraduate is not in line with expected outcomes, they should immediately inform respective
coordinators of the Industrial Training Unit and the Academic Department.

29
 Annex. G

INSTRUCTIONS FOR WRITING THE TRAINING REPORT

The undergraduate is kindly requested to adhere to the following format & structure in preparing
the report. Hence please check each item below has been fulfilled before submitting the report.

# Parameter Guide

1 Size of Paper A4

2 Number of Pages 40 Preferred: 50 Maximum

3 Font Times New Roman, Size 12

4 Line Spacing 1.5

5 Paragraph Spacing & 3 & Fully Justified (both sides)

Text
6 Margins 25 mm on all sides

7 Labeling Tables at the top and figures at the

bottom
8 If printed on Paper Print on Both Sides of the Paper

9 If on Soft Format PDF

30
Format: Structure:

# Item Guide
1 Cover As per annex J
2 Preface A brief account of the report
3 Acknowledgement Appreciation of those who helped in the internship process
4 Table of Contents Three header levels (e.g. 2.7.1) are adequate
5 List of Abbreviations Descriptions of Abbreviations used
6 List of Figures Figures (including charts) Numbered as per the Chapter
7 List of Tables Tables Numbered as per the Chapter
Main purpose of this section is to write an account on the
activities which the undergraduate has engaged, in order
to achieve the expected outcomes. The content should
reflect on these expected outcomes paying attention to the
relevant mapping of the learning outcomes as provided in
the Annexure E of this guide.

A very brief guide, under which you may categorize your

activities, is mentioned below:
Core Content • Description of the organization and business, its past,
8 (Start each chapter present and future
with a fresh page) • Description of familiarization work carried out
• Exposure to systems (HSE, Financial, Administration,
Logistics, etc.,)
• Project Work
• Hands on experiences
• Soft Skills Development
• SWOT Analysis of the organization and self.
• Conclusion: Own perspective of areas to be improved
(of the whole training process including self).
9 Annexes Include detailed work or supplementary materials related
to training experience.
10 References List of resources used in writing the report.

Annex. H

(Training Report Cover Page Format)

31
 GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

Faculty of Engineering

50 mm

50 mm

Registered Module No: [Module Code]

INDUSTRIAL TRAINING REPORT

[Company Name]
From: [DD/ MM / YYYY] To [DD / MM / YYYY]

Date of Submission:
[DD/ MM / YYYY]

[Undergraduate’s Name]

[Index Number]

Department of: [Department Name]

Annex J - 1
EFQAC-D-03

EVALUATION OF TRAINING ESTABLISHMENT

GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY
FACULTY OF ENGINEERING
QUALITY ASSURANCE PROGRAMME

32
FEEDBACK FOR INDUSTRAL TRAINING - RESPECTIVE ENGINEER IN CHARGE OF THE
INDUSTRY OF KDU STUDENT

Please circle appropriate number against each statement with respect to KDU Engineering
Graduates trained in your workplace.
(1–Very poor / 2–poor / 3– Average / 4– Good / 5– Excellent)

 Knowledge acquired during Industrial Training 1 2 3 4 5

 Ability to use techniques and methods appropriate for assignments 1 2 3 4 5
 Ability to apply / implement the technical skills required 1 2 3 4 5
 Ability to organize, classify and deliver the job 1 2 3 4 5
 Perseverance to complete the job 1 2 3 4 5
 Initiation and working with minimal supervision 1 2 3 4 5
 Attendance and punctuality 1 2 3 4 5
 Ability to establish positive relationships
with the staff and stakeholders 1 2 3 4 5
 Personal conduct and behavior 1 2 3 4 5
 Ability to complete the workload within the given
time period in a challenging environment 1 2 3 4 5

 Strengths of the student :-

 Areas need to be improved by the student:-

 Any other comments :-

Numbers of KDU Engineering graduates trained in your workplace:-

Name and address of the Employer/ Respective Engineer:-
DATE :-

Annex J-2
EFQAC/FORM
/03 (01 Dec
2014)

GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

FACULTY OF ENGINEERING QUALITY
ASSURANCE PROGRAMME

33
 STUDENT FEEDBACK – INDUSTRIAL
TRAINING

Module Code and Title:

Intake: - Semester: - Stream : - Date:-

Please answer all questions by circling appropriate number against each statement.
(5–Strongly Agree, 4–Agree, 3–Neither Agree nor Disagree, 2–Disagree, 1–
Strongly Disagree)

1. I was aware of the aims and objectives of the industrial training

5 4 3 2 1
prior to commencement.
2. The place I was assigned fitted my intended career. 5 4 3 2 1
3. During my visit, when necessary I was able to contact my
5 4 3 2 1
teachers in the University.
4. I had a proper working environment in the place where I was
5 4 3 2 1
assigned for training.
5. My training covered a broad spectrum of activities. 5 4 3 2 1
6. The authorities of the work place treated me as a student rather
5 4 3 2 1
than an employee.
7. The authorities of the work place maintained a record on my
5 4 3 2 1
attendance , activities , performance etc.
8. The university inquired about my activities during training. 5 4 3 2 1
9. Time allocated for industrial training was sufficient. 5 4 3 2 1
10. I have achieved the intended aims and objectives of the training
5 4 3 2 1
programme.
11. The evaluation procedure adopted by the faculty at present for
5 4 3 2 1
industrial training is reasonable.

Please write below if you have any other comments:

Annex K
Contact Information

Dean / Faculty of Engineering 0710219227

Training Engineer - Industrial Training 0710219385

HOD Civil Engineering 071-7516227

34
 HOD Electrical Electronic Telecommunication and
Biomedical /Engineering 0710219258

HOD Mechanical Engineering 0710219275

HOD Aeronautical Engineering 0710219260
HOD Marine Engineering 0710219259

Coordinator - Aeronautical Engineering

Industrial Training Coordinator - Marine Engineering 071-0219483
Industrial Training Coordinator - Mechanical Engineering 071-0219275
Industrial Training Coordinator – Mechatronic Engineering 071-0219275
Industrial Training Coordinator – Civil Engineering 077-7022799
Industrial Training Coordinator – Electrical & Electronic Engineering
Industrial Training Coordinator – Electronic & Telecommunication Engineering
Industrial Training Coordinator – Biomedical Engineering
Faculty Website: www.kdu.ac.lk/faculty- of-engineering
Postal Address:

General Sir John Kotelawala Defence University,

Kandawala Road,
Rathmalana,
Sri Lanka

35