Oup4 Cajurao Capillo Consemino Lapid Mahilum Olaybar
Oup4 Cajurao Capillo Consemino Lapid Mahilum Olaybar
Oup4 Cajurao Capillo Consemino Lapid Mahilum Olaybar
Bidding & Negotiation involves organizing a bidding process, making a contractor selection,
and negotiating a construction contact (Hutter Architects). It comes after the phase known as
"construction documents phase" and ends with the creation of construction bidding documents that
have been approved by the owner and distributed to potential bidders for submission of proposals
that the owner may, as a result of the bidding and negotiation process, approve for inclusion in the
construction documents.
In this phase, the architect prepares bid documents such as construction contract forms for
contract letting, invitation and instruction to bidders, forms for bidders’ proposals, general /
specific conditions of contract, etc. The Architect assists the property buyer from the early stage
A comprehensive set of construction documents, created by the architect and their team, should
contain all the necessary details for contractors to estimate the cost to build the project as the first
Then promoting the project to the invited bidders where contractors and tradespeople are given
access to the construction paperwork during this time so they can study, ask questions, and estimate
costs. Depending on the delivery mechanism, this process might be done in a variety of ways. It
can be done online, but there are still certain paper-based distribution methods used.
The question-and-answer process for the bid, 3–4 weeks are allotted for this step, during which
time anyone wanting to estimate the cost to construct the work must review the documents.
Complete sets of the bid documents are provided for use in the bidding process, in as many sets as
necessary for successful bidding. The documents in question are offered to bids at a price covering
all direct and indirect expenses related to their creation, packing, replication, and delivery. (SPP
202 Design Services, 2022). This is closely related to the second process. Within this
predetermined period, the contractors may request explanations, product substitutes, or other
information. Additionally, it is the architect's responsibility to keep informing all the contractors
who are submitting bids for the work throughout this time.
After that is the reception of bids this is when everyone is required to submit their bid with a
specific day and time. This is a frantic race to the finish line, with bids arriving at the last minute.
The general contractor or construction manager compiles all the trade bids they receive into a
The evaluation and selection phase take place where it involves the owner, architect, and any
other involved stakeholders reviewing all bids and bid document requirements. The Architect and
the owner examine each bid when it has been received, opened, and read. A minimum of three 3
bids is often needed for an appropriate appraisal, although an owner might decide to forego the
minimum and move through with any of the submitted offers. It should be highlighted that there
is occasionally a little increase in the likelihood of cost overruns as a result. After compiling all
submitted bids, the architect creates a bid tabulation or bid tab that tabulates all bidders, their
individual bids, and any qualifying elements before recommending which offer the owner should
accept.The goal is usually to find the best value for the project; this is not always the lowest bid.
The objective of this meeting is to allow the Architect & Engineers to provide transparency to the
bidders by giving a summary of the more critical and complicated aspects of a project and
providing the proposed bidders a prospect to ask clarifying questions. The Architect records all
questions, and responses are disseminated to all proposed bidders to ensure no bid impropriety. If
the questions posed are significant enough to warrant mutations to the construction documents to
respond to, a Bid Addendum or Bid Addenda is constructed by the Architect & Engineers and
issued to all proposed bidders. It typically does not extend the bid due date but should be evaluated
on a case-by-case basis. (Importance of the Bidding & Negotiation Phase - EVstudio, 2020). This
review process also ensures that bidders meet all the specifications outlined in the request. It may
also provide time for the contractors to provide clarification on the bid number.
Ultimately this stage of the process varies depending on the delivery method and the number
of project stakeholders. The final phase is when bids are reviewed and the contractor who will
build the project is chosen. It is now common for there to be a significant amount of paperwork.
During this step, all the details and nuances of the legality of the contractual relationships are
established and the construction can start once this one is completed. Once the building documents
are completed, an announcement is often published in a local newspaper or, more likely, through
social media and other online resources. In most cases, two weeks is the minimum baseline, and
four weeks is a more realistic allowable time for the proposed bidder to obtain and review the
construction documents. (Importance of the Bidding & Negotiation Phase - EVstudio, 2020)
The Bidding and Negotiation Phase, or B&N, is the stage of any project that does the most to
maintain a balance between budget and cost. Owners may get complete and, with any chance,
reasonable bids from general contractors who will do the job by using competitive bidding.
provide an owner with the most accurate estimate of the expenses of construction. If a bid is
received that is higher than anticipated, Architects & Engineers will also be unable to conduct a
due diligence examination of the projected expenses. Based on observations and the Contractor's
Applications for Payment, it calculates the amount owed and payable to the contractor and issues
corresponding certificates for such amounts. These Certificates will guarantee the Client that the
work has progressed to the designated stage and that the contractor's work quality complies with
the contract documents to the best of his knowledge. The Architect must conduct the required
assessment to identify the actual and final completion date and provide the contractor with the
Bidding and negotiation. Hutter Architects. (2022, August 29). Retrieved September 1, 2022, from
https://www.hutterarchitects.com/services/bidding-and-negotiation/
“Home.” Professional Regulatory Board of Architecture (16 Nov 2006 - 23 Nov 2012), 9 Oct.
2019, https://www.architectureboard.ph/.
SPP 202 design services. Philippine Architecture 101 - College and University Notes - UST UPD
http://philarchitecturenotes.weebly.com/spp-202-design-services.html
SPP 202 Design Services. (n.d.). Philippine Architecture 101 - College and University Notes -
services.html
https://www.prc.gov.ph/sites/default/files/2020-03prcARCHI_0.pdf
020: The Construction Bid Process | Life of an Architect. (2019, March 17).
Www.lifeofanarchitect.com. https://www.lifeofanarchitect.com/the-construction-bid-process/