Presentaion
Presentaion
Presentaion
AND ORGANIZATIONAL
EFFICIENCY
By- Jainaba Drammeh
Nalesia Machauene
Netsai Trish Chikonhi
INTRODUCTION
1. Data Management: Information systems help collect, store, and manage vast amounts of data,
making it accessible and organized. Efficient data management reduces manual data entry and
retrieval, minimizing errors and saving time.
2. Automation: Information systems automate routine tasks and processes, reducing the need for
manual intervention. This can include automating payroll, invoicing, order processing, and more,
which leads to faster and more accurate operations.
3. Streamlined Communication: Communication systems, such as email, messaging apps, and
collaborative platforms, facilitate quick and efficient information exchange among employees and
teams. This enhances collaboration, reduces communication delays, and accelerates decision-
making.
4. Data Analysis: Information systems provide tools for data analysis and reporting. Businesses
can use these systems to gain insights from their data, make informed decisions, and identify
opportunities for improvement.
CONTINUATION
5. Inventory and Supply Chain Management: Information systems can track inventory
levels, monitor supply chain activities, and optimize order management. This helps
prevent overstocking or under stocking issues, reducing holding costs and improving
product availability.
6. Customer Relationship Management (CRM): CRM systems enable businesses to
track and manage customer interactions, sales leads, and customer support. This leads
to better customer service, improved sales, and enhanced customer satisfaction.
7. Financial Management: Accounting and financial information systems streamline
financial transactions, budgeting, and reporting. They help businesses manage their
finances more efficiently and ensure compliance with financial regulations.
8. Human Resources Management: HRIS (Human Resources Information Systems)
simplify personnel management, including payroll, benefits administration,
recruitment, and employee records. This reduces administrative overhead and
improves HR efficiency.
9. E-commerce and Online Sales: Information systems power e-commerce websites and
online sales platforms, making it easier for customers to place orders, track shipments,
and access product information. This can significantly improve the customer
experience.
In summary, information systems are integral to streamlining
business operations by automating processes, improving data
management, enhancing communication, and enabling data-
driven decision-making. Leveraging these systems effectively can
lead to increased efficiency, reduced operational costs, and
improved competitiveness in today's fast-paced business
landscape.
HOW IT ENHANCES
ORGANIZATIONAL EFFICIENCY
.
Information systems play a crucial role in enhancing organizational
efficiency. An effective information system with comprehensive information
management can help avoid potential cyber-attacks and enhance the
organization's performance . The study also identified that repeated cyber
attacks threaten the reputation of the business and its organizational
operations. Therefore, creating effective awareness about risks and
challenges on business operation among the workforce enhances the
performance and efficiency of the organization
Highly efficient IT organizations focus primarily on five enabling capabilities:
centralizing cost management and identifying key performance indicators,
managing business units' or functions' demand for IT based on business
value, controlling productivity and creating incentives that promote it,
standardizing, simplifying, and automating processes, and optimizing
sourcing The highly efficient companies in their benchmark were able to
optimize their IT spending and divert funds to burgeoning digital initiatives
Information systems can help organizations improve productivity, business
effectiveness, and customer experiences. They can also help organizations
optimize their IT spending and divert funds to digital initiatives.
CONTINUATION
Information systems can help businesses improve their efficiency in several ways.
One way is by providing employees with the data and tools they need to get the job done more
efficiently, while also making collaboration between departments easier
Another way is by automating repetitive, formulaic tasks, which can deliver orders-of-magnitude
improvements in the speed of information analysis and in the reliability and accuracy of outputs .
For example, enterprise cognitive computing (ECC) applications that use artificial intelligence (AI)
to enhance business operations can reduce search time and process more data to inform decisions,
thereby enhancing productivity and freeing employees to perform higher-level work . ECC
applications can also enhance operational excellence, customer satisfaction, and employee
experience
In addition to these benefits, data collected from various sources can be leveraged to become more
efficient and profitable than ever. For example, data can be used to better understand customers
and adapt marketing strategies or sales training based on what is found ¹. Data can also help
businesses better understand their current customers so they can improve retention efforts .
Overall, information systems are important for businesses as they help them become more organized
and make decisions faster. They also help businesses identify their strengths and weaknesses, which
can lead to a higher level of efficiency within the company .