Effective Oral Presentation in A Workplace

Effective Oral Presentation in a Workplace
Effective Communication
 Communicating effectively is an indispensable tool not only in academic setting but as
well as in working environment.
 Through this, success in any organization is dependent upon how one communicates in
a certain environment.
 In the workplace, people are ceaselessly engaging in communication in which there are
certain times that catastrophic circumstances occur with co-workers’ daily interfaces.
 In every communicative act, an interlocutor’s style, manner, belief, etc. are always
subconsciously carried as one engages in a conversation.
 Unknowingly, it creates conflict among other employees thus establishing boundaries
within the organization.
 Emotion, communication and conflict are present in all human interactions and affects
each of us in different ways.
 In fact, it is said that more than fifty percent of workplace problems is related to
communication.
 This is where the breakdown of oneness in a working environment begins.
 So how can success then be achieved.
 Success in the workplace can simply be attained through effective communication for it
is an indication of one’s intellectual capacity.
 This speaking ability allows one to influence others in working together in realizing one
common goal of the workplace.
 Without communication in the workplace, no transaction can be done any sort.
Presentation skills will help in the following workplace or professional circumstances:
 At networking functions, meeting new people or getting to know ones you already
know.
 At interviews, as the interviewer or interviewee
 At meetings, face to face or in a conference call
 Delivering a presentation to clients detailing a technical topic or selling a product
 Presenting at conferences
 Speaking at large internal meetings
 Speaking at Chamber of Commerce or Rotary promoting your business
 Oral presentation is an activity that professionals are expected to do as part of their job.
 However, according to Lake (2015), “around 75% of the population struggles with a fear
of public speaking to a certain degree.”
 It simply implies that roughly 238 million people have butterflies in their stomach when
they talk publicly.
 It doesn’t matter how big or small the group, there are some people who struggle to
give presentations.
 And this have an impact on their work.
So what are the areas that are important in the workplace, with respect to presentation
skills?
“Presentation skills and public speaking are a “learnt” skill – by working on these skills, the
quiet and shy person can learn to present with confidence and evidentially “Find their voice””
1. Know Your Audience
● Understand what the audience wants to get out of the presentation.

● You need to be mindful of the people in the meeting or in the conference room.
● This is so your presentation will meet and exceed the audience’s expectations, and so
your audience gets what they came for.
2. Plan your Presentation
● Planning the structure of your presentation – and knowing what structure works for
your audience – is very important.
● For your audience to absorb your information, it needs to be delivered in an easy-to-
follow format.
3. Make it Interesting
● Attention spans are not long, no matter how advanced the audience is.
● Make sure you’ve included some really interesting points, and vary the type of interest
points, as this will help to keep the attention of the meeting.
● “A Gallup Poll found that 40% of the population have a fear of speaking in public … Does
this have an impact on their work? Potentially, yes”
4. Dress the Part
● Your appearance in the workplace matters.
● Not only are you meant to be a thought leader in your chosen presentation topic, you
are also in competition with others wanting to advance.
● If you are not well presented, with respect to clothes, hair, shoes, paperwork, etc.,
people will notice and it will have an impact
5. Show you Care
● Your enthusiasm for the topic is essential.
● If you seem disinterested in the topic you are talking about, your audience will pick up
on this.
6. Be Organized
● Your audience will appreciate you being organized for a meeting or a presentation.
● If there are little changes or hiccups, your audience will understand.
● If you are unorganized and you appear to have not put in an effort, the attendees will
not sympathize, and they will get annoyed.
● “Make sure you’ve included some really interesting points … this will help to keep the
attention of the meeting”
7. Discuss the “Elephant in the Room”
● If there is an issue, if something isn’t working, you are experiencing a problem, then
make a mention of whatever it is and then move on.
● If we hold back from discussing something important (which may not have an impact on
the meeting topic), then get this discussion done, and then move on.
● If you don’t, the attendees will be thinking about that rather than the actual topic at
hand.
8. Get a Grip on your Nerves
● Handling nervousness and building confidence is important – you will struggle to get
your message across if you struggle here.
● Being mindful of how you present at work will really help with your interactions with
colleagues and clients.
● This will ultimately impact on whether you get that important raise, or that desired new
job.
Communication Styles
 In an oral presentation, speakers carry with them their communication styles.
 These communication styles are classified into four, and with a fifth as the combination
of any of the four.
 Each of the four styles describes how a communicator acts in the majority of
communications.
For example, do you usually:
 Take an active role in the communications?
 Connect and empathize with others?
 Take time to think and respond?
 Follow a logical path?
 Or do you find that you usually use a combination of the four?

 Each person's communication style is a unique combination of their own innate skills
and those learnt both formally and through experience.
 What makes some people better than others at communicating is their ability to adapt
their style to suit the message, environment, and exchange.
 Communicating effectively in the workplace is an essential life skill and everyone has
their own style that they naturally adapt and develop to suit the different environments
they operate in.
 Our need to educate, inform, persuade, or entertain drives our communications.

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Effective Oral Presentation in a Workplace

● Understand what the audience wants to get out of the presentation.

 Or do you find that you usually use a combination of the four?

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