SPP DOC.

202 – REGULAR DESIGN SERVICES

APPLICABILITY
a. Individual (RLAs) and group practice (sole proprietorship, partnership or corporation)
b. Foreign Architects complying with Sec. 38 of RA 9266, board resolution. Requirements are:
i. Temporary/Special Permit (TSP) from PRC and DOLE
ii. Work Permit from DOLE
iii. Local counterpart who is RLA
c. Not applicable to Business Process Outsourcing (BPO) and Knowledge Process Outsourcing (KPO)
proving services for overseas clients unless they are registered architectural firm
d. Architect’s outputs described under this SPP can be increased/expanded depending on Architect’s
experience

REGULAR DESIGN SERVICES

- Architect
o acts as the Owner’s/Client’s Proponent’s Adviser and/or Representative
o translate the Owner’s needs and requirements to spaces and forms
- starts at the inception of the project and end only when the contractor turns over the
completed project to the owner.

SCOPE:
1. Project Definition Phase
- Owner defines the project requirements
- Architects inform the technical requirement and professional fees
o Consult and confirm the conceptual framework
o Gather relevant information and data including scope of arki’s work
o Refining space requirements
o Prepares initial probable construction cost
2. Schematic Design Phase
- Preparation of schematic design studies from Project Definition Phase to conceptual
plans
o Evaluation of owner’s program, shed, budget, site and delivery methods
o Prepares initial line drawings showing design solutions and gen. description
o Submit Statement of the Probable Project Construction Cost (SPPCC)
3. Design Development Phase
- Drawings from approve schematics and conceptual plans
o Design development documents (plans, elevs, sections and other drawings)
o Outline specs to fix and illustrate the size and character of the entire project as
to type of materials, type of structural, electrical, mechanical, sanitary
electronic and communication systems.
o Diagrammatic layout of construction systems
o Updated SPPCC
4. Contract Document Phase
- preparation of drawings from approved Design Development Documents
o preparation of complete contract documents
o Technical Specifications for the type and quality of the materials, finish
o submits 7 sets of construction drawings and technical specifications for the
purpose of building permit
o updated SPPCC
o assists owner in filing the required documents
 5. Bidding/Negotiation Phase
In this phase, the Architect:
- prepares bid documents:
o Forms for contract letting
o Documents for construction
o Forms for invitation, and instruction to bidders
o Forms for bidders’ proposals
o General or specific conditions of contract
- Helps the owner to establish the list of prospective contractors
For competitive bids, the architect:
o Furnishes complete sets of the Bid Documents
o Helps in organizing and conducting pre-bid conferences
o Responds to questions from bidders
o Assist the Owner and prepares abstract of bids
- For negotiated contracts, the architect performs the same functions as in competitive
bids but negotiates with only contractor only instead of many bidders

Notes on Bid Documents:

o The bid docu are loaned to bidders at an amount sufficient to cover direct and
indirect costs of preparation and delivery of said documents.
o They are intellectual property of the arki and must be returned after the bid
o Neither the owner nor the bidders are allowed to use the bid docu unless
agreed
6. Construction Phase
- Architect makes decisions on all claims of the Owner and Contractors on all matters
relating to the execution and progress of work or interpretation of the Contract Docu
- Prepares change orders, gathers and turns over to the Owner written guarantees
required of the Contractor and Sub-Contractors.
- Makes periodic visits to the project sites
- Architects shall not be required to make exhaustive on-site supervision
- He shall not be held responsible for the Contractor’s failure to carry out construction
work
- He shall report to the Client defects and deficiencies noted in the work of Contractors
- Determines the amount owing and due to the Contractor and issued corresponding
Certificates for Payment for such amounts based on observation and Contractor’s
Application for Payment.
- Should more extensive inspection or full-time (8hour) construction supervision be
required by the Client.

MANNER OF PROVIDING SERVICES

Two ways that Architect may enter into contract with the Owner:
a. Single contract between the Architect and Owner, and sub-consultancy contracts between
the Arki and the other professionals working with him
b. Arki, Engineering and allied professionals executing separate contracts with the Owner.
PROJECT CLASSIFICATIONS

GROUP 1: SIMPLE – simplest utilization

- Armories - Packaging and Processing Plants
- Bakeries - Parking Structures
- Habitable Agricultural Buildings - Printing Plants
- Freight Facilities - Public Markets
- Hangars - Service Garages
- Industrial Buildings - Simple Loft-Type Buildings
- Manufacturing / Industrial Plants - Warehouses

GROUP 2: MODERATE -moderate complexity of plan/design

- Art Galleries - Office Buildings / Office Condominium
- Banks, Exchange and other Buildings
- Park, Playground and Open-Air Financial Institutions
- Recreational Facilities - Bowlodromes
- Residential Condominiums - Call Centers
- Police Stations - Churches and Religious Facilities
Postal Facilities
- City/Town Halls & Civic Centers - Private Clubs
- College Buildings - Publishing Plants
- Convents, Monasteries & Seminaries - Race Tracks
- Correctional & Detention Facilities - Restaurants / Fastfood Stores
- Court Houses/Halls of Justice - Retail / Wholesale Stores
- Dormitories - Schools
- Exhibition Halls & Display Structures - Serviced Apartments
- Fire Stations - Shopping Centers
- Laundries & Cleaning Facilities - Showrooms / Service Centers
- Libraries - Specialty Shops
- Malls / Mall Complexes - Supermarkets / Hyper-marts
- Motels & Apartels - Welfare Buildings
- Multi-storey Apartments - Mixed Use Buildings
- Nursing Homes

GROUP 3: EXCEPTIONAL – exceptional characters and complexity of plans/design

- Airports / Wet & Dry Ports & Terminals Mental Institutions
- Aquariums - Mortuaries
- Auditoriums - Nuclear Facilities
- Breweries - Observatories
- Cold Storage Facilities - Public Health Centers
- Convention Facilities - Research Facilities
- Gymnasiums - Stadia
- Hospitals & Medical Buildings - Telecommunication Buildings
- Hotels - Theaters & Similar Facilities
- Laboratories/ Testing Facilities - Transportation Facilities & Systems
- Marinas and Resort Complexes - Veterinary Hospitals
- Medical Arts Offices & Clinics

GROUP 4: RESIDENCES – single-detached, single-attached or duplex; row-houses or shop-houses,

small apartment houses and townhouses
 GROUP 5: MONUMENTAL
- Exposition & Fair Buildings - Museums, Mausoleums, Memorials,
- Specialized decorative buildings & Monuments - Buildings of similar nature or use

GROUP 6: REPETITIVE CONSTRUCTION - Projects where the plan/design and related Contract
Documents are re-used for the repetitive construction of similar buildings without amending the
drawing and the specifications

GROUP 7: HOUSING PROJECTS - Projects where the plan / design and related Contract Documents are
re-used for the repetitive construction of similar buildings without amending the drawing and the
specifications

GROUP 8: EXTENSIVE DETAIL - Projects involving extensive detail such as designs for built-in
components or elements, built-in equipment, special fittings, screens, counters, architectural interiors
(AI), and development planning and/or design

GROUP 9: RENOVATIONS Etc. - Alterations, renovations, rehabilitations, retrofit and expansion /

additions to existing buildings belonging to Groups 1 to 5

GROUP 10: EXPERT ADVICE - The Architect is engaged to render opinion or give advice, clarifications
or explanation on technical matters pertaining to architectural works.

METHOD OF COMPENSATION

PCC
 Percentage (%) of Project Construction Cost (PCC)
o The Arki’s fee based on the PCC shall be detailed in the Architect’s Guidlines

MULTIPLE OF DIRECT PERSONNEL ESPENSES (MDPE)

 applicable only to non-creative work

 based on technical hours spent and does not account for creative work since the value of creative
design cannot be measured by the length of time the designer has spent on his work.
 The computation is made by adding all costs of technical services (man hours x rate) and then
multiplying it by a multiplier to cover overhead and profit.
 Total Cost of Service charged to Client = Fee + R
o R= Reimbursable expenses such as transportation, housing and living allowance of
Consultant, transportation, per diem, housing and living allowance of local consultants
and technical staff if assigned to places over 100km. from area of operation of the
Architect.
 o Fee = Direct Cost x M

 Fee = Direct Cost x M

o Direct cost = AN + CN + TN
A= Architect’s rate / hour
C= Consultant’s rate / hour
T= Rate per hour of Technical Staff, Researchers and others involved in the Project
AN, CN, TN = No. of hours spent by Architect, Consultants and Technical Staff
M = Multiplier to account for overhead and reasonable profit. The value may range
from 1.5 to 2.5 depending on the set-up of the Architect’s office and the complexity of
the Project.

PROFESSIONAL FEE + EXPENSES

 This method of compensation is frequently used where there is continuing relationship
involving a series of Projects. It establishes a fixed sum over and above the reimbursement
for the Architect’s technical time and overhead. An agreement on the general scope of the
work is necessary in order to set an equitable fee.

LUMP SUM OR FIXED FEE

 This method may be applied to government projects since they entail more paper work and
time-consuming efforts.

PER DIEM, HONORARIUM PLUS REIMBURSABLE EXPENSES

 In some cases a Client may request an Architect to do work which will require his personal
time such as:
- attending project-related meetings, conferences or trips;
- conducting ocular inspection of possible project sites; and
- conferring with others regarding prospective investments or ventures and the like.

MIXED METHODS OF COMPENSATION

 The SPP provides for more than one method of compensation on a project. Each project
should be examined to determine the most appropriate method of compensation.

OWNER’S RESPONSIBILITIES
- Provide info on requirements
- Designated a representative authorized to act on his behalf, if necessary
- Promptly make decisions to avoid delay and issue such decisions only thru the arki
- Give the arki a certified survey of the site
- Promptly pay for the architectural and engineering/allied services
- Pay for design and consulting services on specialty systems
- Arrange and pay for such legal, auditing, insurance, counseling and other
- Pay for all reimbursable expenses
- if the Owner observes or otherwise becomes aware of anything that may impair the
successful implementation of the project, he shall give prompt written notice to the
Architect.

OTHER CONDTIONS
CONDITIONS FOR THE ARCHITECT’S FEE
 The Architect’s Fee is based on the Project Construction Cost. Where the Architect has to
render additional services, additional compensation shall be required.
OTHER SERVICES
 Other services that may be needed in order to complete the project - acoustic and
illumination engineers / specialists, mural painters, sculptors, and other service providers are
to be recommended by the Architect for the Owner’s approval
 Costs for these are paid separately by the Owner

SCALE MODELS, 3D MODELS AND WALK-THRU PRESENTATIONS

 They are not recommended by the Architect for the Owner’s approval
 Costs for these are paid separately by the Owner

PER DIEM AND TRAVELING EXPENSES

 Travelling and living expenses shall be chargeable to the Owner
 Beyond 50.0 km (air, straight line or radial distance)

EXTRA SETS OF CONTRACT DOCUMENTS

 The Owner shall pay the Architect for additional sets of Contract Documents.

CHANGES ORDERED BY THE OWNER

 The Owner shall pay the Architect for extra time, resources/drafting, or other office expense.

WORK SUSPENDED/ABANDONED
 Pay for the services rendered corresponding to the amount due at the stage of suspension or
abandonment of the work
 Once the Arki has prepared all the arki plans/designs, specs and other building construction
docu, it is equivalent to 90% of his work.

DIFFERENT PERIODS OF CONSTRUCTION

 If portions of the building/s are erected at different periods of time, thus increasing the
construction period and Architect’s burden of services, charges pertaining to services
rendered during the Construction Phase shall be adjusted proportionately.
 When the suspension of construction exceeds a period of six (6) months, the fee for the
remaining works shall be doubled.

SERVICES OF SPECIALIST CONSULTANTS

 If the Owner requires the services of specialist consultants, they shall be engaged with the
consent of the Architect.
 paid for separately by the Owner and
 shall not be deducted from the Architect’s fee.

SEPARATE SERVICES
 Should the Owner require the Architect to do architectural interior (AI), (SDP) , urban design
 pay the Architect in addition to the Architect’s fee.
 The compensation shall be based on the Project Construction Cost as provided for under SPP
Document 203.

FULLTIME CONSTRUCTION SUPERVISION

 Upon recommendation of the Architect and with the approval of the Owner, full-time
construction supervisors as will be deemed necessary shall be engaged and paid by the
Owner.
  If no Project / Construction Manager is present, the full-time construction supervisor shall be
under the technical control and supervision of the Architect and shall make periodic reports
to the Owner and to the Architect regarding the progress and quality of the work done.
ESTIMATES
 Any SPPCC or any Cost Estimate submitted by the Architect can attain only a certain degree of
accuracy.
 As the Architect has no control over the cost of labor and materials, he does not assume any
professional responsibility for such cost estimates, unless glaring errors or discrepancies are
clearly evident.

GOVERNMENT TAXES AND SERVICES

 The Architect’s Fee is a net amount. Any tax that the national and/or local government/s may
impose on the Architect as a consequence of the services shall be paid by the Owner.

OWNERSHIP OF DOCUMENTS
 All designs, drawings, models, specifications and other contract documents and copies
thereof, prepared, duly signed, stamped and sealed and furnished as instruments of service,
are the intellectual property and documents of the Architect, whether the work for which
they were made is executed or not, and are not to be reproduced or used on other work
except with a written agreement with the Architect (Sec. 33 of R.A. No. 9266).

COST RECORDS
 During the progress of work, the Owner shall furnish the Architect a copy of the records of
expenses being incurred on the construction. Upon completion of the project, the Owner
shall furnish the Architect a copy of the summary of all cost of labor, services, materials,
equipment, fixtures and all items used at and for the completion of the construction.

DESIGN AND PLACEMENT OF SIGNS

 All signboards of the General Contractor, sub-contractors, jobbers and dealers that shall be
placed at the project site during the progress of construction shall be approved by the
Architect as to size, design and contents.
 Nothing should be installed inside or outside of the building that compromised its safety and
aesthetics

PROJECT CONSTRUCTION COST (PCC)

 the cost of the completed building to the Owner, including MEPF elements attached to the
building and all items indicated in the plans by the Arki
 The construction cost of other items planned and designed by the Architect, such as
architectural interiors (AI) and site development plan elements and other items of similar
nature, additionally planned / designed by the Architect are also part of the PCC.
 The cost of materials used and the labor for their installation are part of the PCC. If these
items are furnished by the Owner below its market cost, the cost of the material and labor
shall nonetheless be computed on the basis of the current (and fair market value) costs.

PROJECT DEVELOPMENT COST

 Project Development Cost shall include cost of the construction as well as all professional
fees, permits, clearances and utilities and cost of acquiring the project site / lot, cost of
money, etc.