FHLM NGO Constitution 2012
FHLM NGO Constitution 2012
FHLM NGO Constitution 2012
GOVERNING CONSTITUTION
SEPTEMBER 2010
FHLM MISSION
To bring Jesus Christ’s Faith, Hope, and Love to youth and communities
through using the Word of the Lord, holistically transforming and empowering
them to fulfill their God-given purpose in life.
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LIST OF ACRONYMS
FHLM Faith Hope Love Missions
CCBO Christian Community Based Organization
OVC Orphans and Other Vulnerable Children
HIV Human Immune Deficiency Virus
AIDS Acquired Immune Deficiency Syndrome
BoG Board of Governors
CF Community Facilitators
CW Community Workers
CSL Community Spiritual Leaders
FC Field Coordinators
NGO Non Government Organization
CBO Community based Organizations
PRA Participatory Rural Appraisals
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TABLE OF CONTENTS
LIST OF ACRONYMS …………………………………………………………………2
TABLE OF CONTENTS……………………………………………………………….3
PREAMBLE…………………………………………………………………………….4
EXECUTIVE SUMMARY……………………………………………………………...5
Article 1 Name of the Organization……………………………………………………...6
Article 2 Mission and Vision……………………………………………………………..6
2.1 Vision………………………………………………………………………………..6
2.2 Mission………………………………………………………………………………6
2.3 Location of the offices……………………………………………………………….6
2.4 Supremacy of the Constitution……………………………………………………….6
Article 3 Objectives……………………………………………………………………...6
Article 4 Membership…………………………………………………………………….7
Article 5 Administrative Structure………………………………………………………..7
5.1 The Board of Trustees………………………………………………………………..7
5.2 The Executive Committee……………………………………………………………8
Article 6: Office bearers ………………………………………………………………….8
Article 7: Organization funds and finances……………………………………………...
10
Article 8: Meetings……………………………………………………………………....10
Article 9: Disqualification and vacation of office………………………………………..
11
Article 10: Dissolutions………………………………………………………………… 11
Article 11: Amendments of the constitution………………………………………… ….11
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PREAMBLE
CONVINCED of the need for the CCBOs to share information, experiences and work
together in spiritual formation and evangelization besides other social services within the
community.
AWARE that such aspirations can only be realized through collective voice by an
organized and united men and women under a properly constituted organization
FIRMLY RESOLVING to utilize our right to choose the means by which we shall be
governed,
We do here by firmly resolve to utilize our right to choose the means by which we shall
be governed.
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EXECUTIVE SUMMARY
FAITH HOPE LOVE MISSIONS (FHLM) is a Christian Community Based
Organization founded in 2010 in Masaka District. FHLM has been developed as a cross-
cultural organization through prayer and service to the Lord in Uganda. We want to bring
long-term discipleship, a firm Spiritual foundation and teaching of God's Word, to
children and the local peoples of Uganda. This will be done through teaching Bible
Studies in the project, in local schools, and churches. This will also be completed by
bringing teams of missionaries and charity workers to Uganda in order for this goal to be
fulfilled. We intend to partner with secondary schools, churches, local CBO and NGO’s,
so the fundamentals of spiritual and holistic education are accomplished. The children
and peoples can then begin to build a strong spiritual life and education. In turn God will
grow them in spirit and knowledge giving them faith hope and love in their community
and themselves.
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Lack of a well designed Outreach program (evangelism, community outreach,
mercy ministry) to impact the community including children, youth and the adults
both spiritually and socioeconomically.
This constitution has been written so as to guide all stakeholders of this organization to
follow the rules and procedures
By putting the constitution in place, we need to assure our beneficiaries, partners and
funding agencies that we are an organized legal entity with community focused
empowerment and development programmes.
We hope to establish proper governing guidelines that will allow proper accountability
within the entire organization. We believe that this constitution will enable us bring
services to the communities in the most efficient and effective ways.
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The objectives of Faith Hope Love Missions shall be;
3.1 Bring spiritual formation to children and community to build long term disciple ship
and live God’s purpose driven life.
3.2 Enable the orphans and disadvantaged children to attain education through child
sponsorship and provide other care services to vulnerable children.
3.3 Mobilise financial and other resources to execute the organization activities.
3.4 Create Community Organizational Networks (Names, list of, and contacts of school,
church, missionary teams and NGO partners) so as to share information, concepts and
ideas
3.5 Design a Missionary team program to assist in the growth of the outreach programs,
Youth Ministry programs, and Youth Sponsorship program.
3.6 Develop Youth Ministry programs (retreats, camps, bible teaching, fellowship, prayer
meetings, discipleship) where youth may come together, bond, fellowship, learn,
grow and develop healthy relationships
3.7 Design Outreach program (evangelism, community outreach, mercy ministry) to
impact the community including children, youth and the adults.
3.8 Promote behavior change within the targeted communities to prevent the spread of
HIV/AIDS especially in young people using Christ centered approaches.
Article 4: Memberships
The membership of the organization shall be categorized as follows:
Permanent membership: This shall comprise of all the founding members that
subscribed to this constitution whose membership shall not be subject to vote or
admission or terminated by any member other than through loss of interest, gross
misconduct, resignation or death.
Any member shall be with liberty to resign his or her portfolio in writing to the chairman
who shall either accept or reject the resignation.
4.1 Membership shall be open to the public to all those able to meet the membership
requirements.
4.2 Any individual shall cease to become a member through voluntary withdrawal of
membership or membership may be forfeited in case of failure to meet the requirements
of membership as stipulated.
Article 5: Administrative Structures
There shall be 3 governing organs of the project.
-The Board of Governors (BoG)
-The Executive committee
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-The grass root committees or community Spiritual Leaders
5.1. The Board of Governors shall consist of more than 7 members from the target
community that are both involved and not involved in organization activities.
The board of Governors shall be the highest authority of the project.
To review and amend the constitution
Approve or consent to the safety and disposal of the property of the organization.
Approving the project’s estimated annual budget
Receiving and discussing reports from the executive committee in addition to
approving new plans for the project.
The board of governors shall be the top governing body entrusted with the
custodianship and the property of the organization.
To appoint and / or confirm the external auditors, receive and act on the annual
external audit report of the Programme accounts.
5.1.1 Eligibility for election as a member of the board of Governors shall depend on;
~ Technical expertise of an individual member of the organization
~ Experience in the achievement of set objectives and organization planning.
~ The community leaders elected to the board must be of high moral integrity and value
the principles set forth in the organizations Vision Statement.
~ Ability to serve voluntarily and dedication to community spiritual growth and
discipleship.
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auctions and cost sharing by organization and beneficiaries and the community at
large.
3. Receiving analyzing and subsequent approval of the staff and community
facilitators’ reports concerning the organization activities to be presented to the
board and other stakeholders.
4. Preparing or find the cause to prepare, review and update the organization work
plans and the strategic plan as the organization need arises.
Rock Youth
Daniel Susan
Youth
Representative Marketing/PR Legal Counsel Sponsorship
Board
Member
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d) Be the overall supervisor, advisor, monitor and controller of all the activities of
the organization.
e) Be the lead staff to mobilize resources for the organization programs.
f) Design effective project proposals for prospective donors and funders of the
organization
g) Convene and preside over all the executive and general assembly meetings.
h) Have residual powers to take anonymous decisions in the best interest of the
organization.
2. The Assistant Executive Director shall:
a) Assist in project proposal writing and correspondences to donors, funders and
well wishers
b) Be in charge of mobilization, sensitization, identification and admission of the
clients and beneficiaries
c) Liaise and network with all the relevant institutions, authorities, bodies and
persons to associate, support and partner with the organization.
d) Be in charge of all the programs work plans implementations
e) Work hand in hand with the community in the implementation of the project
activities.
3. The Treasurer
a) Be responsible for all the financial matters affairs and records of the organization.
b) Prepare and present budgets for the organization in the executive committee,
board and during the annual general assembly meetings.
c) Initiate, plan and present to the management, board and the general assembly
meetings, ways and means of raising funds for the project.
d) Supervise, monitor and control all the expenditures of the project
e) Be answerable to the board committee and executive director and any other
donor, sponsor and other members.
f) Present true periodical financial statements and reports to all stakeholders of the
organization; funding partners, executive committee, board and beneficiary
community.
g) Oversee the financial flow of the organization funds.
h) Offer financial expertise in the organizational fund management.
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f) Handle all correspondences and be the custodian of all the organization data,
minutes, documents, files, records and any other materials equipments and
property
g) Do any other work as assigned by the management
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g) Assigns work to the committee members, sets the agenda and runs the meetings,
and ensures distribution of meeting minutes
h) Initiates and leads the committee’s annual evaluation
There shall be at least one general Assembly (AGM) once a year. All such meetings
shall be by notice from the chairperson through the secretary general of not less than
7 days in writing.
The quorum at the board meeting shall be 4 members and for the general assembly
50% of the fully paid up members.
The methods of the voting on any decision at the board meeting and the general
assembly shall be determined by the board of governors at such a meeting.
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Consideration for removal from office shall depend on misconduct, abuse of office,
incapacitation, death or financial misappropriation. In circumstances where an individual
ceases to be a member of the project, all records like the Identity card cease to be valid
and where possible the concerned individual shall be requested to bring them back to the
organization offices.
Article 10: Dissolution
II. A notice of intention shall be given to the secretary 120days before the general
meeting at which it is proposed to move the motion.
In the event of the organization being dissolved, all liabilities legally due by it
shall be fully discharged and a surplus of funds and assets remaining shall be
distributed to any association, society, organization or institution in Uganda
having similar objectives.
I) The articles of this constitution shall be subject to review from time to time as need
arises.
II) This constitution may be amended after obtaining consensus from the stakeholders
represented by their signatures.
We, the undersigned on behalf of the different stakeholders of FAITH HOPE LOVE
MISSIONS(FHLM), agree to be bound and to act in accordance to this constitution, and
have put our respective signatures and seals this ……….day of …………………….2010.
____________________________ ______________________________
Tom Kamulegeya Date
For and on behalf of Board of Trustees/Governors
______________________ ______________________________
Rita Beach Date
Executive Director/Chairperson Executive committee
_____________________________ ______________________________
Mukisa Rita Date
Director-Public Relations
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