Bizhub c360

User’s Guide User’s Guide
Box Operations
Konica Minolta © 2009 Konica Minolta
Business Solutions Europe GmbH Business Solutions Europe GmbH
Europaallee 17 All rights reserved. Printed in Germany.
30855 Langenhagen • Germany *XXXXXXXX00*
Tel.: +49 (0) 511 74 04-0
Fax: +49 (0) 511 74 10 50
www.konicaminolta.eu *XXXXXXXX00*
Table of contents
1 Introduction
1.1 Welcome .......................................................................................................................................... 1-3
1.1.1 User's guides ..................................................................................................................................... 1-3
1.1.2 User's Guide ...................................................................................................................................... 1-4
1.2 Conventions used in this manual .................................................................................................. 1-5
1.2.1 Symbols used in this manual ............................................................................................................. 1-5
To use this machine safely................................................................................................................. 1-5
Procedural instruction........................................................................................................................ 1-5
Key symbols....................................................................................................................................... 1-6
1.2.2 Original and paper indications ........................................................................................................... 1-6
Original and paper sizes .................................................................................................................... 1-6
Original and paper indications ........................................................................................................... 1-6
1.3 To check the function you want to use......................................................................................... 1-7
Understanding Operation Flow .......................................................................................................... 1-7
Using Menu Tree................................................................................................................................ 1-7
2 User Box Function Overview

2.1 User Box functions ......................................................................................................................... 2-3
2.1.1 Available User Box functions ............................................................................................................. 2-3
Saving documents ............................................................................................................................. 2-3
Using documents ............................................................................................................................... 2-4
Organizing documents....................................................................................................................... 2-6
2.1.2 Configuring settings for using the User Box functions ...................................................................... 2-7
Registering a User Box ...................................................................................................................... 2-7
When using this machine as a relay device ....................................................................................... 2-7
The User Box to which data is saved for memory reception............................................................. 2-7
2.2 Information ...................................................................................................................................... 2-8
2.2.1 User authentication ............................................................................................................................ 2-8
MFP authentication............................................................................................................................ 2-8
External server authentication ........................................................................................................... 2-8
Account track authentication ............................................................................................................. 2-9
2.2.2 Restriction of box registration............................................................................................................ 2-9
Public/Personal/Group User Boxes ................................................................................................... 2-9
Bulletin Board User Box..................................................................................................................... 2-9
Polling TX User Box ........................................................................................................................... 2-9
Memory RX User Box ........................................................................................................................ 2-9
Relay User Box ................................................................................................................................ 2-10
2.2.3 Restriction of file name .................................................................................................................... 2-10
2.3 Authentication and accessible User Boxes................................................................................ 2-11
2.3.1 When User Authentication or Account Track is not enabled ........................................................... 2-11
2.3.2 When only user authentication is enabled ....................................................................................... 2-11
2.3.3 When only account track is enabled................................................................................................ 2-12
2.3.4 When user authentication and account track are enabled and synchronized................................. 2-12
2.3.5 When user authentication and account track are enabled but not synchronized ........................... 2-14
3 Control Panel/Liquid Crystal Display

3.1 Control panel ................................................................................................................................... 3-2
3.2 Touch panel ..................................................................................................................................... 3-4
3.2.1 Screen component............................................................................................................................. 3-4
Icons that appear in the touch panel ................................................................................................. 3-4
bizhub C360/C280/C220 (Version 3) Contents-1

3.2.2 Display and operation of Left panel ................................................................................................... 3-5
Job List .............................................................................................................................................. 3-6
Job List - Delete................................................................................................................................. 3-6
Job List - Job Details ......................................................................................................................... 3-7
User Box information ....................................................................................................................... 3-12
Use/File - Detail................................................................................................................................ 3-12
Use/File - Check Job Settings ......................................................................................................... 3-12
Use/File - Check Job Settings - Destination Settings ..................................................................... 3-13
Use/File - Check Job Settings - Document Setting Contents ......................................................... 3-13
Use/File - Check Job Settings - Communication Settings .............................................................. 3-14
Use/File - Check Job Settings - Check E-Mail Settings .................................................................. 3-14
Preview ............................................................................................................................................ 3-14
Preview ............................................................................................................................................ 3-15
Preview (Print/Combine) .................................................................................................................. 3-15
Preview (Send/Bind TX) ................................................................................................................... 3-16
4 User Box Operation Flow

4.1 Saving documents in User Boxes.................................................................................................. 4-3
4.2 Printing documents from a User Box............................................................................................ 4-5
4.3 Sending documents from a User Box ........................................................................................... 4-8
4.4 Saving a document in an external memory ................................................................................ 4-11
4.5 Saving a Document from the External Memory into a User Box.............................................. 4-13
4.6 Printing a document from an external memory ......................................................................... 4-15
4.7 Filing documents in a User Box................................................................................................... 4-17
4.8 Printing a Document Saved in a Cellular Phone or PDA ........................................................... 4-19
4.9 Saving a Document Stored in a Cellular Phone or PDA to a User Box.................................... 4-21
4.10 Menu tree of the User Box mode ................................................................................................ 4-23
4.10.1 Save Document................................................................................................................................ 4-23
Public, Personal, or Group User Box............................................................................................... 4-23
System User Box ............................................................................................................................. 4-24
4.10.2 Use/File ............................................................................................................................................ 4-26
Print (for Public/Personal/Group User Boxes) ................................................................................. 4-26
Send (for Public/Personal/Group User Boxes) ................................................................................ 4-29
Filing Settings (for public/personal/group User Boxes) ................................................................... 4-32
Application (for Public/Personal/Group User Boxes)....................................................................... 4-33
System User Box ............................................................................................................................. 4-34
5 Accessing the User Box mode

5.1 Accessing the User Box mode ...................................................................................................... 5-3
5.2 User Box Operation Menu.............................................................................................................. 5-4
5.2.1 Save Document.................................................................................................................................. 5-4
5.2.2 Use/File .............................................................................................................................................. 5-4
6 Save Document
6.1 Save Document Overview .............................................................................................................. 6-3
6.1.1 Functions ........................................................................................................................................... 6-3
Annotation User Box.......................................................................................................................... 6-3
External Memory ................................................................................................................................ 6-3
6.1.2 Initial Window of Save Document ...................................................................................................... 6-4
System User Box ............................................................................................................................... 6-4
6.1.3 Save Document window .................................................................................................................... 6-5
6.2 Scan Settings .................................................................................................................................. 6-6
6.2.1 Basic - Original Type.......................................................................................................................... 6-6
6.2.2 Basic - Simplex/Duplex ..................................................................................................................... 6-7
6.2.3 Basic - Resolution.............................................................................................................................. 6-7
Contents-2 bizhub C360/C280/C220 (Version 3)

6.2.4 Basic - File Type ................................................................................................................................ 6-8
File Type............................................................................................................................................. 6-8
Encryption .......................................................................................................................................... 6-9
Encryption - Detail Settings ............................................................................................................... 6-9
Outline PDF...................................................................................................................................... 6-11
Scan Setting..................................................................................................................................... 6-11
6.2.5 Basic - Density................................................................................................................................. 6-12
6.2.6 Basic - Color .................................................................................................................................... 6-12
6.2.7 Scan Size ......................................................................................................................................... 6-13
Standard size ................................................................................................................................... 6-13
Custom Size..................................................................................................................................... 6-13
Photo Size........................................................................................................................................ 6-13
6.2.8 Image Adjustment ............................................................................................................................ 6-14
Background Removal ...................................................................................................................... 6-14
Sharpness ........................................................................................................................................ 6-15
6.2.9 Application - Frame Erase ............................................................................................................... 6-15
6.2.10 Application - Book Copy.................................................................................................................. 6-16
Book copy method .......................................................................................................................... 6-16
Book Erase - Frame Erase ............................................................................................................... 6-16
Book Erase - Center Erase .............................................................................................................. 6-17
Binding Position ............................................................................................................................... 6-17
6.2.11 Separate Scan ................................................................................................................................. 6-18
6.3 Original Settings............................................................................................................................ 6-19
6.3.1 Special Original ................................................................................................................................ 6-19
6.3.2 Direction Settings - Original Direction ............................................................................................. 6-19
6.3.3 Direction Settings - Binding Position ............................................................................................... 6-20
6.3.4 Despeckle ........................................................................................................................................ 6-20
7 Use/File
7.1 Overview of the Use/File operations ............................................................................................. 7-3
7.1.1 Functions of Use/File ......................................................................................................................... 7-3
Printing a document........................................................................................................................... 7-3
Sending .............................................................................................................................................. 7-3
Filing................................................................................................................................................... 7-3
Application settings ........................................................................................................................... 7-3
7.1.2 Detail of the Use Document screen ................................................................................................... 7-4
7.1.3 If a password is specified for a User Box .......................................................................................... 7-5
7.2 Print .................................................................................................................................................. 7-6
7.2.1 Overview of the Print tab ................................................................................................................... 7-6
Description of the Print tab ................................................................................................................ 7-6
Print.................................................................................................................................................... 7-6
Combine............................................................................................................................................. 7-7
7.2.2 Print.................................................................................................................................................... 7-7
7.2.3 Combine............................................................................................................................................. 7-8
Document Order ................................................................................................................................ 7-8
Configurable items to combine and print documents ....................................................................... 7-8
7.3 Print - Basic (Public, Personal, or Group User Box) .................................................................... 7-9
7.3.1 Copies ................................................................................................................................................ 7-9
7.3.2 1-Sided/2-Sided................................................................................................................................. 7-9
7.3.3 Color ................................................................................................................................................ 7-10
7.3.4 Finishing........................................................................................................................................... 7-10
Sort/Group ....................................................................................................................................... 7-11
Offset ............................................................................................................................................... 7-11
Staple ............................................................................................................................................... 7-11
Staple - Position Setting .................................................................................................................. 7-11
Punch ............................................................................................................................................... 7-11
Punch - Position Setting .................................................................................................................. 7-12
Fold/Bind.......................................................................................................................................... 7-12

7.3.5 Combine........................................................................................................................................... 7-13
7.3.6 Zoom................................................................................................................................................ 7-14
7.3.7 Continuous Print .............................................................................................................................. 7-15
7.4 Print - Application (Public, Personal, or Group User Box) ........................................................ 7-16
7.4.1 Page Margin..................................................................................................................................... 7-16
Page Margin..................................................................................................................................... 7-16
Image Shift ....................................................................................................................................... 7-16
Image Shift - Change Back Shift ..................................................................................................... 7-17
7.4.2 Sheet/Cover/Chapter Insert ............................................................................................................. 7-17
7.4.3 Sheet/Cover/Chapter Insert - Cover Sheet...................................................................................... 7-18
7.4.4 Sheet/Cover/Chapter Insert - Insert Sheet ...................................................................................... 7-19
7.4.5 Sheet/Cover/Chapter Insert - Chapters........................................................................................... 7-20
7.4.6 Stamp/Composition......................................................................................................................... 7-21
7.4.7 Stamp/Composition - Date/Time..................................................................................................... 7-21
7.4.8 Stamp/Composition - Page Number ............................................................................................... 7-22
Settings ............................................................................................................................................ 7-22
Insert Sheet Setting ......................................................................................................................... 7-23
7.4.9 Stamp/Composition - Stamp ........................................................................................................... 7-23
7.4.10 Stamp/Composition -Copy Security -Copy Protect ........................................................................ 7-24
Copy Protect Type ........................................................................................................................... 7-25
Detail Settings .................................................................................................................................. 7-25
Position ............................................................................................................................................ 7-25
7.4.11 Stamp/Composition - Copy Security - Copy Guard........................................................................ 7-26
Copy Guard Type............................................................................................................................. 7-26
Detail Settings .................................................................................................................................. 7-27
7.4.12 Stamp/Composition - Copy Security - Password Copy.................................................................. 7-27
Stamp Type...................................................................................................................................... 7-28
Detail Settings .................................................................................................................................. 7-28
7.4.13 Stamp/Composition - Stamp Repeat .............................................................................................. 7-28
Stamp Repeat Type ......................................................................................................................... 7-29
Detail Settings .................................................................................................................................. 7-29
Position ............................................................................................................................................ 7-29
7.4.14 Stamp/Composition - Header/Footer .............................................................................................. 7-30
Check/Change Temporarily ............................................................................................................. 7-30
7.4.15 Stamp/Composition - Registered Overlay ....................................................................................... 7-31
Settings ............................................................................................................................................ 7-31
Overlay Setting................................................................................................................................. 7-32
7.5 Send ............................................................................................................................................... 7-33
7.5.1 Overview of the Transmission Settings............................................................................................ 7-33
Description of the Send tab ............................................................................................................. 7-33
Send................................................................................................................................................. 7-34
Bind TX............................................................................................................................................. 7-34
7.5.2 Transmission Settings...................................................................................................................... 7-35
7.5.3 Combine........................................................................................................................................... 7-36
Document Order .............................................................................................................................. 7-36
7.6 Send (Public, Personal, or Group User Box)............................................................................... 7-37
7.6.1 Address Book - Search.................................................................................................................... 7-37
Address Type ................................................................................................................................... 7-37
Index ................................................................................................................................................ 7-38
Detail Search.................................................................................................................................... 7-38
Detail Search - Search options ........................................................................................................ 7-39
7.6.2 Direct Input ...................................................................................................................................... 7-39
7.6.3 Direct Input - Fax ............................................................................................................................. 7-40
Next Destination............................................................................................................................... 7-40
When the Confirm Address (TX) function is specified: .................................................................... 7-40
7.6.4 Direct Input - E-mail......................................................................................................................... 7-40

7.6.5 Direct Input - Internet Fax ................................................................................................................ 7-41
Receiver RX Ability........................................................................................................................... 7-41
7.6.6 Direct Input - IP Address Fax........................................................................................................... 7-42
7.6.7 Direct Input - PC (SMB) ................................................................................................................... 7-42
Host Name ....................................................................................................................................... 7-42
File Path ........................................................................................................................................... 7-42
User Name ....................................................................................................................................... 7-42
Password ......................................................................................................................................... 7-42
Reference......................................................................................................................................... 7-43
7.6.8 Direct Input - FTP............................................................................................................................. 7-43
Host Name ....................................................................................................................................... 7-43
File Path ........................................................................................................................................... 7-43
User Name ....................................................................................................................................... 7-43
Password ......................................................................................................................................... 7-43
Detail Settings .................................................................................................................................. 7-43
7.6.9 Direct Input - WebDAV..................................................................................................................... 7-44
Host Name ....................................................................................................................................... 7-44
File Path ........................................................................................................................................... 7-44
User Name ....................................................................................................................................... 7-44
Password ......................................................................................................................................... 7-44
Detail Settings .................................................................................................................................. 7-44
7.6.10 Job History....................................................................................................................................... 7-45
7.6.11 Address Search................................................................................................................................ 7-45
7.6.12 LDAP Search - Search ..................................................................................................................... 7-46
7.6.13 LDAP Search - Advanced Search.................................................................................................... 7-46
Name................................................................................................................................................ 7-46
E-mail Addr. ..................................................................................................................................... 7-46
Fax Number ..................................................................................................................................... 7-46
Last Name........................................................................................................................................ 7-46
First Name........................................................................................................................................ 7-46
City ................................................................................................................................................... 7-46
Company Name ............................................................................................................................... 7-47
Department ...................................................................................................................................... 7-47
OR/AND/STARTS WITH/ENDS WITH.............................................................................................. 7-47
7.6.14 Overview of the Document Settings ................................................................................................ 7-47
7.6.15 Document Settings - Resolution ...................................................................................................... 7-47
7.6.16 Document Settings - File Type ........................................................................................................ 7-48
File Type........................................................................................................................................... 7-48
Encryption ........................................................................................................................................ 7-49
Encryption - Detail Settings ............................................................................................................. 7-49
Stamp Composition ......................................................................................................................... 7-51
Outline PDF...................................................................................................................................... 7-51
Scan Setting..................................................................................................................................... 7-52
7.6.17 Document Settings - Color .............................................................................................................. 7-52
7.6.18 Overview of the Communication Settings ....................................................................................... 7-53
7.6.19 Communication Settings - Line Setting ........................................................................................... 7-53
Description of Line Settings............................................................................................................. 7-53
Overseas TX..................................................................................................................................... 7-53
ECM OFF ......................................................................................................................................... 7-54
V.34 OFF .......................................................................................................................................... 7-54
Check Dest. & Send......................................................................................................................... 7-54
Select Line ....................................................................................................................................... 7-54
7.6.20 Communication Settings - E-Mail Settings...................................................................................... 7-55
E-mail Settings................................................................................................................................. 7-55
Document Name .............................................................................................................................. 7-55
Subject ............................................................................................................................................. 7-55
From................................................................................................................................................. 7-56
Body................................................................................................................................................. 7-56

7.6.21 Communication Settings - URL Notification Setting ....................................................................... 7-57
URL Notification............................................................................................................................... 7-57
Detail Search.................................................................................................................................... 7-57
Direct Input ...................................................................................................................................... 7-57
7.6.22 Communication Settings - Communication Method Settings ......................................................... 7-58
Timer transmission (Timer TX).......................................................................................................... 7-58
Password transmission (Password TX)............................................................................................ 7-59
F-Code transmission (F-Code TX) ................................................................................................... 7-59
7.6.23 Communication Settings - E-mail Encryption.................................................................................. 7-60
7.6.24 Communication Settings - Digital Signature.................................................................................... 7-60
7.6.25 Communication Settings - Fax Header Settings ............................................................................. 7-60
7.6.26 Overview of the Application settings ............................................................................................... 7-61
7.6.27 Application - Stamp/Composition - Date/Time ............................................................................... 7-61
7.6.28 Application - Stamp/Composition - Page Number.......................................................................... 7-61
7.6.29 Application - Stamp/Composition - Stamp ..................................................................................... 7-61
7.6.30 Application - Stamp/Composition - Header/Footer......................................................................... 7-61
7.6.31 Application - Send & Print................................................................................................................ 7-62
7.7 Filing Settings (Public, Personal, or Group User Boxes) ........................................................... 7-63
7.7.1 Overview of the Filing Settings ........................................................................................................ 7-63
Description of the Filing Settings tab............................................................................................... 7-63
7.7.2 Deleting documents ......................................................................................................................... 7-64
7.7.3 Edit Name ........................................................................................................................................ 7-64
7.7.4 Moving documents .......................................................................................................................... 7-64
7.7.5 Copy................................................................................................................................................. 7-65
7.7.6 Save in external memory ................................................................................................................. 7-65
Document Settings .......................................................................................................................... 7-66
Document Settings - Resolution...................................................................................................... 7-66
Document Settings -File Type ......................................................................................................... 7-67
Document Settings - Color .............................................................................................................. 7-67
7.7.7 Document Details............................................................................................................................. 7-68
Displaying detailed information........................................................................................................ 7-68
Preview ............................................................................................................................................ 7-68
7.8 Application..................................................................................................................................... 7-69
7.8.1 Overview of the Application settings ............................................................................................... 7-69
Description of the Application tab ................................................................................................... 7-69
7.8.2 Edit Document ................................................................................................................................. 7-70
Edit Document - Delete Page .......................................................................................................... 7-70
Edit Document - Rotate Page .......................................................................................................... 7-71
Edit Document - Move Page............................................................................................................ 7-73
Preview/Set Range .......................................................................................................................... 7-75
Preview/Specify by Input ................................................................................................................. 7-75
7.8.3 Register Overlay............................................................................................................................... 7-77
Register Overlay - New .................................................................................................................... 7-78
Register Overlay - Overwrite............................................................................................................ 7-79
Detail Settings .................................................................................................................................. 7-80
7.9 Bulletin Board User Box (System User Box)............................................................................... 7-81
7.9.1 Overview of the Bulletin Board User Boxes..................................................................................... 7-81
7.9.2 Bulletin Board User Box screen....................................................................................................... 7-81
7.9.3 Printing a document in a Bulletin Board User Box .......................................................................... 7-81
7.9.4 Deleting a document in the Bulletin Board User Box ...................................................................... 7-81
7.10 Polling TX User Box (System User Box)...................................................................................... 7-82
7.10.1 Overview of the Polling Transmission User Boxes .......................................................................... 7-82
7.10.2 Printing a document in the Polling TX User Box.............................................................................. 7-82
7.10.3 Deleting a document in the Polling TX User Box ............................................................................. 7-82
7.11 Secure Document User Box (System User Box) ........................................................................ 7-83
7.11.1 Overview of the Secure Document User Box .................................................................................. 7-83
7.11.2 Authentication procedure 1 ............................................................................................................. 7-83
7.11.3 Authentication procedure 2 ............................................................................................................. 7-83

7.11.4 Print - Printing .................................................................................................................................. 7-84
Copies .............................................................................................................................................. 7-84
Print.................................................................................................................................................. 7-84
Color ................................................................................................................................................ 7-84
Finishing........................................................................................................................................... 7-84
Combine........................................................................................................................................... 7-84
Zoom................................................................................................................................................ 7-84
Page Margin..................................................................................................................................... 7-84
Sheet/Cover/Chapter Insert ............................................................................................................. 7-84
Stamp/Composition ......................................................................................................................... 7-84
7.11.5 Filing Settings .................................................................................................................................. 7-85
7.12 Memory RX User Box (System User Box)................................................................................... 7-86
7.12.1 Overview of the Memory RX User Box ............................................................................................ 7-86
7.12.2 Print.................................................................................................................................................. 7-86
7.12.3 Filing Settings .................................................................................................................................. 7-86
7.13 Annotation User Box (System User Box) .................................................................................... 7-87
7.13.1 Overview of the Annotation User Box.............................................................................................. 7-87
7.13.2 Print - Basic ..................................................................................................................................... 7-87
7.13.3 Print - Page Margin .......................................................................................................................... 7-87
7.13.4 Print - Sheet/Cover/Chapter Insert - Cover Sheet........................................................................... 7-88
7.13.5 Print - Sheet/Cover/Chapter Insert - Insert Sheet ........................................................................... 7-88
7.13.6 Print - Sheet/Cover/Chapter Insert - Chapters ................................................................................ 7-88
7.13.7 Print - Stamp/Composition - Date/Time .......................................................................................... 7-88
7.13.8 Print - Stamp/Composition - Page Number .................................................................................... 7-88
7.13.9 Print - Stamp/Composition - Stamp ................................................................................................ 7-88
7.13.10 Print - Stamp/Composition - Copy Security - Copy Protect ........................................................... 7-88
7.13.11 Print - Stamp/Composition - Copy Security - Copy Guard ............................................................. 7-88
7.13.12 Print - Stamp/Composition - Copy Security - Password Copy ....................................................... 7-88
7.13.13 Print - Stamp/Composition - Stamp Repeat ................................................................................... 7-88
7.13.14 Print - Stamp/Composition - Registered Overlay ............................................................................ 7-88
7.13.15 Description of the Send tab ............................................................................................................. 7-88
7.13.16 Send - Direct Input - E-mail ............................................................................................................. 7-88
7.13.17 Send - Direct Input - PC (SMB)........................................................................................................ 7-88
7.13.18 Send - Direct Input - FTP................................................................................................................. 7-89
7.13.19 Send - Direct Input - WebDAV......................................................................................................... 7-89
7.13.20 Send - Job History ........................................................................................................................... 7-89
7.13.21 Send - LDAP Search - Search ......................................................................................................... 7-89
7.13.22 Send - LDAP Search - Advanced Search ........................................................................................ 7-89
7.13.23 Send - Document Settings - Resolution .......................................................................................... 7-89
7.13.24 Send - Document Settings - File Type............................................................................................. 7-89
7.13.25 Send - Document Settings - Color .................................................................................................. 7-89
7.13.26 Send - Communication Settings - E-mail Settings .......................................................................... 7-89
7.13.27 Send - Communication Settings - URL Notification Setting............................................................ 7-89
7.13.28 Send - Communication Settings - E-mail Encryption ...................................................................... 7-89
7.13.29 Send - Communication Settings - Digital Signature ........................................................................ 7-89
7.13.30 Send - Application - Stamp/Composition - Date/Time.................................................................... 7-89
7.13.31 Send - Application - Stamp/Composition - Page Number .............................................................. 7-89
7.13.32 Send - Application - Stamp/Composition - Stamp.......................................................................... 7-90
7.13.33 Send - Application - Send & Print.................................................................................................... 7-90
7.13.34 Send - Application - Stamp Element ............................................................................................... 7-90
Secondary Field ............................................................................................................................... 7-90
Date/Time......................................................................................................................................... 7-90
Density ............................................................................................................................................. 7-90
Number Type ................................................................................................................................... 7-91
Print Position.................................................................................................................................... 7-91
7.13.35 Filing Settings .................................................................................................................................. 7-92
7.13.36 Application - Register Overlay ......................................................................................................... 7-92

7.14 Re-Transmission User Box (System User Box).......................................................................... 7-93
7.14.1 Overview of the Fax Retransmit User Box....................................................................................... 7-93
7.14.2 Print - Proof Print ............................................................................................................................. 7-93
7.14.3 Send - Fax........................................................................................................................................ 7-93
7.14.4 Filing Settings - Delete..................................................................................................................... 7-94
7.15 Password Encrypted PDF User Box (System User Box) ........................................................... 7-95
7.15.1 Overview of the Password Encrypted PDF User Box...................................................................... 7-95
7.15.2 Print/Save −Print/Save ..................................................................................................................... 7-95
7.16 ID & Print User Box (System User Box)....................................................................................... 7-96
7.16.1 Overview of the ID & Print User Box ................................................................................................ 7-96
Viewing documents.......................................................................................................................... 7-96
7.16.2 Print - Print....................................................................................................................................... 7-97
7.17 External Memory (System User Box) .......................................................................................... 7-98
7.17.1 External memory device .................................................................................................................. 7-98
Supported external memory devices ............................................................................................... 7-98
Connecting the external memory device ......................................................................................... 7-98
7.17.2 External memory screen .................................................................................................................. 7-99
Entering a file path ........................................................................................................................... 7-99
Selecting a file.................................................................................................................................. 7-99
Printing encrypted PDF data............................................................................................................ 7-99
Moving to the parent folder.............................................................................................................. 7-99
Opening a folder ............................................................................................................................ 7-100
Print................................................................................................................................................ 7-100
Document Details........................................................................................................................... 7-100
7.17.3 Print - Basic ................................................................................................................................... 7-100
Copies............................................................................................................................................ 7-100
Color .............................................................................................................................................. 7-100
Print................................................................................................................................................ 7-100
Binding Position ............................................................................................................................. 7-100
Finishing......................................................................................................................................... 7-101
Paper.............................................................................................................................................. 7-101
7.17.4 Print - Application .......................................................................................................................... 7-101
Stamp/Composition - Date/Time................................................................................................... 7-101
Stamp/Composition - Page Number ............................................................................................. 7-101
Stamp/Composition - Stamp ......................................................................................................... 7-101
Stamp/Composition - Copy Security - Copy Protect .................................................................... 7-101
Stamp/Composition - Copy Security - Copy Guard...................................................................... 7-101
Stamp/Composition - Copy Security - Password Copy................................................................ 7-101
Stamp/Composition - Stamp Repeat ............................................................................................ 7-101
7.17.5 Filing Settings - Save in User Box ................................................................................................. 7-102
7.18 Mobile/PDA (System User Box) ................................................................................................. 7-103
7.18.1 Operating environment .................................................................................................................. 7-103
7.18.2 Mobile/PDA - Print ......................................................................................................................... 7-104
Entering the PIN code.................................................................................................................... 7-104
Check printing preferences............................................................................................................ 7-104
7.18.3 Mobile/PDA - Save......................................................................................................................... 7-105
Entering the PIN code.................................................................................................................... 7-105
8 User Box Settings

8.1 Menu tree of User Box Settings..................................................................................................... 8-3
8.1.1 User mode ......................................................................................................................................... 8-3
8.1.2 Administrator Settings ....................................................................................................................... 8-4

8.2 User mode settings......................................................................................................................... 8-6
8.2.1 Creating a User Box........................................................................................................................... 8-6
Public, Personal, or Group User Box................................................................................................. 8-6
Delete Empty User Box(es) (Administrator Settings) ......................................................................... 8-7
Bulletin Board User Box..................................................................................................................... 8-7
Relay User Box .................................................................................................................................. 8-9
8.2.2 Custom Display Settings - User Box Setting................................................................................... 8-10
Default Tab....................................................................................................................................... 8-10
Shortcut key..................................................................................................................................... 8-10
8.2.3 Cellular Phone/PDA Setting - Link File Error Notification ................................................................ 8-11
8.2.4 Cellular Phone/PDA Setting - Proxy Server Use.............................................................................. 8-11
8.2.5 Cellular Phone/PDA Setting - Print Settings .................................................................................... 8-12
Basic - Print ..................................................................................................................................... 8-12
Basic - Color .................................................................................................................................... 8-12
Basic - Paper ................................................................................................................................... 8-12
Basic - Finishing............................................................................................................................... 8-13
Application - Margin......................................................................................................................... 8-13
Application - Stamp/Composition - Date/Time ............................................................................... 8-13
Application - Stamp/Composition - Page Number.......................................................................... 8-13
Application - Stamp/Composition - Stamp ..................................................................................... 8-13
Application - Stamp/Composition - Copy Security - Copy Protect................................................. 8-13
Application - Stamp/Composition - Copy Security - Copy Guard .................................................. 8-13
Application - Stamp/Composition - Copy Security - Password Copy ............................................ 8-13
Application - Stamp/Composition - Stamp Repeat ......................................................................... 8-14
8.3 Administrator Settings.................................................................................................................. 8-15
8.3.1 User Box permissions ...................................................................................................................... 8-15
User types ........................................................................................................................................ 8-15
Public User Box and Personal or Group User Box.......................................................................... 8-15
8.3.2 Creating a User Box......................................................................................................................... 8-16
8.3.3 Creating Public, Personal, or Group User Box ................................................................................ 8-16
8.3.4 Creating Bulletin Board User Box .................................................................................................... 8-16
8.3.5 Creating Relay User Box.................................................................................................................. 8-16
8.3.6 Creating Annotation User Box ......................................................................................................... 8-17
8.3.7 Maximum Number of User Boxes.................................................................................................... 8-19
Public, Personal, or Group User Box............................................................................................... 8-19
Max. No. of User Boxes................................................................................................................... 8-19
Maximum Number of User Boxes.................................................................................................... 8-19
8.3.8 User Box Setting.............................................................................................................................. 8-20
Delete Unused User Box.................................................................................................................. 8-20
Delete Secure Print Documents....................................................................................................... 8-20
Auto Delete Secure Document ........................................................................................................ 8-21
Encrypted PDF Delete Time............................................................................................................. 8-21
ID & Print Delete Time...................................................................................................................... 8-22
Document Hold Setting.................................................................................................................... 8-22
External Memory Function Settings................................................................................................. 8-23
Allow/Restrict User Box ................................................................................................................... 8-23
ID & Print Delete after Print Setting.................................................................................................. 8-24
Document Delete Time Setting ........................................................................................................ 8-24
ID & Print Settings............................................................................................................................ 8-25
8.3.9 Cellular Phone/PDA Setting ............................................................................................................. 8-25
8.3.10 User Box Administrator Setting ....................................................................................................... 8-26
Setting User Box administrator........................................................................................................ 8-26
Logging in to this machine as the User Box administrator.............................................................. 8-26
Administrator's available functions .................................................................................................. 8-26
8.3.11 Security Details ................................................................................................................................ 8-27
Security Print Only ........................................................................................................................... 8-27

8.3.12 HDD Settings ................................................................................................................................... 8-27
Check HDD Capacity ....................................................................................................................... 8-27
Overwrite HDD Data......................................................................................................................... 8-28
Overwrite All Data ............................................................................................................................ 8-29
HDD Lock Password........................................................................................................................ 8-30
Format HDD ..................................................................................................................................... 8-31
HDD Encryption Setting................................................................................................................... 8-31
8.3.13 Stamp Settings ................................................................................................................................ 8-32
Apply Stamps................................................................................................................................... 8-32
9 PageScope Web Connection

9.1 Using PageScope Web Connection .............................................................................................. 9-3
9.1.1 Operating environment ...................................................................................................................... 9-3
9.1.2 Accessing PageScope Web Connection ........................................................................................... 9-3
9.1.3 Web browser cache ........................................................................................................................... 9-4
For Internet Explorer .......................................................................................................................... 9-4
For Netscape Navigator ..................................................................................................................... 9-4
For Mozilla Firefox.............................................................................................................................. 9-4
9.1.4 Online help function ........................................................................................................................... 9-4
9.2 Login and logout ............................................................................................................................. 9-5
9.2.1 Login and logout flows....................................................................................................................... 9-5
When User Authentication or Account Track is not enabled ............................................................. 9-5
When User Authentication or Account Track is enabled ................................................................... 9-7
9.2.2 Logout................................................................................................................................................ 9-8
9.2.3 Login .................................................................................................................................................. 9-9
Login options ..................................................................................................................................... 9-9
Logging in as a public user .............................................................................................................. 9-10
Logging in as a registered user........................................................................................................ 9-11
Logging in to administrator mode.................................................................................................... 9-12
Display mode in administrator mode ............................................................................................... 9-14
Logging in as a User Box administrator........................................................................................... 9-15
9.3 Page Configuration ....................................................................................................................... 9-16
9.4 User Mode Overview .................................................................................................................... 9-18
9.4.1 Information ....................................................................................................................................... 9-18
9.4.2 Job ................................................................................................................................................... 9-19
9.4.3 User Boxes....................................................................................................................................... 9-19
9.4.4 Direct Print ....................................................................................................................................... 9-20
9.4.5 Store Address .................................................................................................................................. 9-21
9.4.6 Customize ........................................................................................................................................ 9-22
9.5 Handling a document in a User Box............................................................................................ 9-23
9.5.1 Listing the documents saved in a User Box .................................................................................... 9-23
Open User Box ................................................................................................................................ 9-23
File List............................................................................................................................................. 9-24
9.5.2 Printing a document......................................................................................................................... 9-25
9.5.3 Sending a document to another machine........................................................................................ 9-28
9.5.4 Downloading document data to your computer .............................................................................. 9-31
9.5.5 Moving or copying a document to another User Box...................................................................... 9-34
9.5.6 Deleting a document........................................................................................................................ 9-35
9.6 Administrator Mode Overview ..................................................................................................... 9-37
9.6.1 Maintenance .................................................................................................................................... 9-37
9.6.2 System Settings ............................................................................................................................... 9-38
9.6.3 Security ............................................................................................................................................ 9-39
9.6.4 User Authentication/Account Track ................................................................................................. 9-40
9.6.5 Network............................................................................................................................................ 9-41
9.6.6 User Boxes....................................................................................................................................... 9-42
9.6.7 Printer Settings ................................................................................................................................ 9-43

9.6.8 Store Address .................................................................................................................................. 9-44
9.6.9 Fax Settings ..................................................................................................................................... 9-45
9.6.10 Setting for each purpose ................................................................................................................. 9-46
10 Appendix
10.1 Error message list ......................................................................................................................... 10-3
10.2 Glossary ......................................................................................................................................... 10-4
11 Index
11.1 Index by item ................................................................................................................................. 11-3
11.2 Index by button.............................................................................................................................. 11-6

1 Introduction
1.1 Welcome
1
1 Introduction
1.1 Welcome
Thank you for purchasing this machine.
This User's Guide describes the functions, operating instructions, precautions for correct operation, and sim-
ple troubleshooting guidelines of this machine. In order to obtain maximum performance from this product
and use it effectively, please read this User's Guide as necessary.
1.1.1 User's guides
Printed manual Overview

[Quick Guide Copy/Print/Fax/Scan/Box Opera- This manual describes operating procedures and the
tions] functions that are most frequently used in order to en-
able you to begin using this machine immediately.
This manual also contains notes and precautions that
should be followed to ensure safe usage of this ma-
chine.
Please be sure to read this manual before using this
machine.
This manual describes details on trademarks and
copyrights.
• Trademarks and copyrights
User's guide DVD manuals Overview

[User's Guide Copy Operations] This manual describes details on copy mode operations
and the settings of this machine.
• Specifications of originals and copy paper
• Copy function
• Maintaining this machine
• Troubleshooting
[User's Guide Enlarge Display Operations] This manual describes details on operating procedures
of the enlarge display mode.
• Copy function
• Scanning function
• G3 fax function
• Network fax function
[User's Guide Print Operations] This manual describes details on printer functions.
• Printer function
• Setting the printer driver
[User's Guide Box Operations] This manual describes details on the boxed functions us-
ing the hard disk.
• Saving data in user boxes
• Retrieving data from user boxes
• Transferring and printing data from user boxes
[User's Guide Network Scan/Fax/Network Fax This manual describes details on transmitting scanned
Operations] data.
• E-mail TX, FTP TX, SMB TX, Save in User Box, Web-
DAV TX, Web Services
• G3 fax
• IP Address Fax, Internet Fax
[User's Guide Fax Driver Operations] This manual describes details on the fax driver function
that transmits faxes directly from a computer.
• PC-FAX
[User's Guide Network Administrator] This manual describes details on setting methods for
each function using the network connection.
• Network settings
• Settings using PageScope Web Connection
bizhub C360/C280/C220 (Version 3) 1-3

Welcome 1.1
1
User's guide DVD manuals Overview
[User's Guide Advanced Function Operations] This manual describes details on functions that become
available by registering the optional license kit and by
connecting to an application.
• Web browser function
• Image panel
• PDF Processing Function
• Searchable PDF
• My panel and My address functions
1.1.2 User's Guide

This User's Guide is intended for users ranging from those using this machine for the first time to administra-
tors.
It describes basic operations, functions that enable more convenient operations, simple troubleshooting op-
erations, and various setting methods of this machine.
Note that basic technical knowledge about the product is required to enable users to perform maintenance
work or troubleshooting operations. Limit your troubleshooting operations to the areas explained in this man-
ual.
Should you experience any problems, please contact your service representative.
1-4 bizhub C360/C280/C220 (Version 3)

1.2 Conventions used in this manual
1
1.2 Conventions used in this manual
1.2.1 Symbols used in this manual

Symbols are used in this manual to express various types of information.
The following describes each symbol related to correct and safe usage of this machine.
To use this machine safely
7 WARNING
- This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
7 CAUTION
- This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury
or property damage.
NOTICE
This symbol indicates a risk that may result in damage to this machine or originals.
Follow the instructions to avoid property damage.
Procedural instruction
0 This check mark indicates an option that is required in order to use conditions or functions that are pre-
requisite for a procedure.
1 This format number "1" represents the first step.
2 This format number represents the order of serial steps.

% This symbol indicates a supplementary explanation of a pro- The operation
cedural instruction. procedures are
described using
illustrations.
% This symbol indicates transition of the control panel to access a desired menu item.
This symbol indicates a desired page.

Conventions used in this manual 1.2
1
d Reference
This symbol indicates a reference.
View the reference as required.
Key symbols
[]
Key names on the touch panel or computer screen, or a name of a user's guide are indicated by these brack-
ets.
Bold text
Key names on the control panel, part names, product names and option names are indicated in bold text.
1.2.2 Original and paper indications
Original and paper sizes

The following explains the indication for originals and paper described
in this manual.
When indicating the original or paper size, the Y side represents the
width and the X side the length.
Original and paper indications

w indicates the paper size with the length (X) being longer than the
width (Y).
v indicates the paper size with the length (X) being shorter than the
width (Y).

1.3 To check the function you want to use
1
1.3 To check the function you want to use
This manual contains details on setting up the functions.
Understanding Operation Flow

This manual provides a chapter "User Box Operation Flow" that describes how to use the major functions of
this machine. The flow charts in the chapter will help you understand the general flow of operations such as
saving and printing data. Clicking the link in the flow chart takes you to the relevant function setting pages
where you can see more detail.
Using Menu Tree

Various functions can be configured for this machine. For information on what button to select to find specific
setting items and the list of items that can be configured, refer to the Menu tree pages. In the menu tree pag-
es, there is a hierarchy of functions under each button. Clicking the link in the menu tree takes you to the
relevant function setting pages where you can see more details.

To check the function you want to use 1.3
1

2.1 User Box functions
2

The User Box functions allow you to save document data to the machine's internal hard disk and later print
them. Documents that can be saved are data scanned for copying and saved scan data. To save data to a
box, create the box, and then save the data to the specified box. The saved data can be printed, sent by
E-mail, transferred via FTP, or sent to a computer as may be necessary. Using the User Box functions enables
you to save the effort involved in scanning originals repeatedly or saving data to each computer.
2.1.1 Available User Box functions
Saving documents
Data can be saved to the following boxes.
User Box Description Reference

Public/Personal/Group Save a document copied or scanned using this machine. p. 6-3
User Boxes (*1) You can also save a document that was print-instructed
through a computer connected to a network. Some User
Authentication or Account Track settings restrict users
who can use User Boxes such as the Personal or Group
User Box.
Annotation User Box Save document data to be printed and sent with an image p. 6-3
of the date/time or an annotation number to documents
saved in Scan mode.
External Memory This item appears when an external memory device is in- p. 6-3
stalled.
• You can save all scanned documents directly in an ex-
ternal memory connected to this machine.
• You can save a document stored in a User Box in an
external memory.
• You can save a file stored in an external memory in a
User Box.
Mobile/PDA Save a document stored in a cellular phone or PDA in the p. 7-105
Public, Personal, or Group User Box.
*1 For details on how to send documents for print job from a computer and save them in the User Box, refer
to the [User's Guide Print Operations].

User Box functions 2.1
2
1 2 3 4 5
1 Mobile/PDA
2 Fax
3 Computer
4 FTP server, etc.
5 Original
6 External Memory
Using documents
Use the document data saved in boxes. Depending on the box, you can use the data as follows:

Public/Personal/Group Print and send saved documents. You can also select mul- p. 7-9
User Boxes (*1) tiple documents for printing/transmission. Some User Au-
thentication or Account Track settings restrict users who
can use User Boxes such as the Personal or Group User
Box.
Bulletin Board User Box This item appears when the optional Fax Kit is installed. p. 7-81
You can print a document saved in the Bulletin Board User
Box.
Polling TX User Box (*2) This item appears when the optional Fax Kit is installed. p. 7-82
You can print documents sent via polling.
Secure Document User Print saved documents. Enter an ID and password for p. 7-83
Box (*3) printing.
Memory RX User Box (*2) This item appears when the optional Fax Kit is installed. p. 7-86
You can confirm and print the fax document received
though the memory RX setting.
Annotation User Box Print or transmit document data saved in Scan mode with p. 7-87
an image of the date/time or an annotation number.
Fax Retransmit User Box This item appears when the optional Fax Kit is installed. p. 7-93
(*2) With this User Box, you can resend a saved document or
print it for confirmation.
Password Encrypted Print a saved password encrypted PDF document. En- p. 7-95
PDF User Box (*4) crypted PDF files saved in an external memory and sent for
print jobs are also saved in this box. The predefined pass-
word is required for printing.
ID & Print User Box This item appears when user authentication settings are p. 7-96
configured. You can log in as a user and print a document
sent for print jobs from the printer driver.
External Memory This item appears when an external memory device is in- p. 7-98
stalled. You can print documents saved in an external
memory connected to this machine.

2
Cellular Phone or PDA Print a document saved in a cellular phone or PDA. You p. 7-104
can save a document stored in a cellular phone or PDA in
the Public, Personal, or Group User Box.
*1 For details on how to send documents for print job from a computer and save them in the User Box, refer
to the [User's Guide Print Operations].
*2 For details on polling transmission, polling reception, memory reception, and file retransmission, refer to
the [User's Guide Network Scan/Fax/Network Fax Operations].
*3 For details on how to save documents to the Secure Document User Box, refer to the [User's Guide Print
Operations].
*4 For print instruction of an encrypted PDF, refer to the PageScope Direct Print manual or the direct print
in the PageScope Web Connection online help.
1 2 3 4
5
7
1 Fax
2 Computer
3 E-mail, etc.
4 FTP server, etc.
5 Cellular phone or PDA
6 External memory
7 Printout

User Box functions 2.1
2
Organizing documents
Organize documents by renaming the saved document, changing the boxes where they are saved, or dupli-
cating or deleting them.
User Box Delete Edit Move Copy Save Save Docu-

Name in in USB ment
User mem- De-
Box ory tails
(when
exter-
nal
mem-
ory is
con-
nect-
ed)
Public/Personal/Group User o o o o − o o
Boxes
Bulletin Board User Box o − − − − − −
Polling TX User Box o − − − − − −
Secure Document User Box o o − − − − o
Memory RX User Box o o − − − − o
Annotation User Box o o − − − − o
Fax Retransmit User Box o − − − − − o
Password Encrypted PDF o − − − − − o
User Box
ID & Print User Box o − − − − − o
External Memory, Mo- − − − − o − o
bile/PDA
1 Mobile/PDA
2 External Memory

2
2.1.2 Configuring settings for using the User Box functions
Before using the User Box functions, the following settings should be configured.
Registering a User Box

Save the User Box where documents will be registered. Configure boxes by using the machine's touch panel
or by using PageScope Web Connection from a Web browser on a computer on the network.
Reference
- The following User Boxes are configurable.
– Public/Personal/Group User Boxes(p. 8-6)
– Bulletin Board User Box (when using the bulletin board function) (p. 8-7)
– Annotation User Box (p. 8-17)
When using this machine as a relay device

If the optional Fax Kit is installed, and you want to use this machine for relaying fax transmission, create a
Relay User Box for saving documents temporarily before they are relayed. (p. 8-9)
To create a Relay User Box, specify in advance the group containing fax numbers of relay destinations.
The User Box to which data is saved for memory reception

If the optional Fax Kit is installed, and you do not want to print while receiving data, configure the memory
reception settings.
d Reference
For details on how to configure memory reception settings, refer to the [User's Guide Network Scan/Fax/Net-
work Fax Operations].

Information 2.2
2
2.2 Information
This section describes information you should know before using the User Box functions.
2.2.1 User authentication

To use this machine, some devices have been preset so that you must enter an account or user name and a
password. For details on the account or user name available for using the devices, contact your administra-
tor.
MFP authentication
Enter the user name and password, and then press either [Login] in the touch panel or the Access key on the
control panel.
External server authentication

Enter the user name and password, and then press either [Login] in the touch panel or the Access key on the
control panel.

2.2 Information
2
Account track authentication
Enter the account name and password, and then press either [Login] in the touch panel or the Access key
on the control panel.
Reference
- When user authentication is enabled, the only the boxes accessible by the logged in users are dis-
played. For details, refer to page 2-11.
- If a user enters an incorrect password a specified number of times when Mode 2 is selected in Prohib-
ited Functions When Authentication Error in Administrator Settings, the user is locked, and cannot use
the control panel. For details on how to disable Prohibit Functions When Authentication Error, contact
your administrator.
- If PageScope Authentication Manager is used for authentication, ask your server administrator about
the login procedure.
- When you use the optional Authentication Unit for authentication, refer to the [User's Guide Copy Op-
erations] for the login procedure.
2.2.2 Restriction of box registration
Public/Personal/Group User Boxes

The User Box functions provide Public User Boxes, which can be used by more than one person, Personal
User Boxes, which can be used only by a single person, and Group User Boxes, which can be used by the
users who are logged in as members of the User Box owner account.
The following lists the limitations on those User Boxes:
- Before saving documents, create a User Box to save data.
- Up to 1,000 User Boxes can be created.
- Up to 200 documents can be saved in a single User Box.
- A total of 10,000 pages can be saved in all User Boxes.
- A total of 3,000 documents can be saved in all User Boxes.
Bulletin Board User Box

Reference
- Up to 10 Bulletin Board User Boxes can be created.
- Only one document can be saved in a single Bulletin Board User Box.
Polling TX User Box

Only one document can be saved in a single User Box.
Memory RX User Box

Up to 500 documents can be saved in the Memory RX User Box.

Information 2.2
2
Relay User Box
Reference
- Up to 5 Relay User Boxes can be created.
- Only one document can be saved in a single Relay User Box.
2.2.3 Restriction of file name

Name document data to be saved.
Reference
- The names can contain up to 30 characters.
- You can edit the names after the documents have been saved.
- Press this button to specify the name when saving data. Otherwise, a predefined name is applied to the
data.
The following elements are combined to create a name. The following describes elements of an example doc-
ument name "CKMBT_C36011102315230".
Item Description
C This character indicates the mode when the document is saved. "S" ap-
pears for documents saved in the Fax/Scan mode screen or the User Box
screen.
C: Copy
S: Fax/Scan, User Box
P: Print
R: Received fax
KMBT_C360 This represents the name of the device that scanned the data. The factory
default is "KMBT_(product name)". You can change this name in [Device
Name] in [Administrator/ Machine Settings] in Administrator Settings. Use
up to 10 characters.
11102315230 This indicates the year (last two digits), month, day, hour and minute when
the data was scanned. If a series of documents are scanned at the same
time (minute), serial numbers are attached to the last digits.
_0001 This indicates the page when multi-page data is scanned. This numeral
does not appear in the Document Name column, but is added automatical-
ly as part of the name when the file is transmitted. Consider this part for
FTP or other transmission when a server has restriction regarding file
names.
.TIF This is the extension for the specified data format. The characters do not
appear in the Document Name column, but is added automatically as part
of the name when the file is transmitted.

2.3 Authentication and accessible User Boxes
2
When you apply user authentication and account track settings, the accessible User Boxes and the permis-
sions change as shown in the following. Configure the user authentication and account track settings accord-
ing to the desired functions.
2.3.1 When User Authentication or Account Track is not enabled
Create and access

Public User
Box
Reference
- Users can access all Public User Boxes.
- User Boxes created by users and administrators are Public User Boxes.
- Users cannot create any User Boxes when the Allow/Restrict User Box is set to Restrict in Administrator
Settings.
2.3.2 When only user authentication is enabled
Public User Box

User 1
Personal User
Box of user 1
User Box
administrator
Personal User
Box of user 2
User 2
Access allowed
Reference
- Users can access all Public User Boxes and only Personal User Boxes that the user has created.
- The Personal User Boxes are inaccessible by other users.
- Press this button to set up a User Box administrator.
- A User Box administrator can access all Public User Boxes and all Personal User Boxes.
- If you delete authentication data by canceling user authentication settings or changing authentication
methods, all Personal User Boxes become Public User Boxes.

Authentication and accessible User Boxes 2.3
2
2.3.3 When only account track is enabled
Account A
Public User Box
Group User Box

of account A
Account B
Group User Box

of account B
Access allowed
Reference
- Users can access all Public User Boxes and only Group User Boxes of accounts that the user belongs
to.
- If you delete authentication data by canceling account track settings or changing authentication meth-
ods, all Group User Boxes become Public User Boxes.
2.3.4 When user authentication and account track are enabled and synchronized
Account A Account B
User 1 User 2
As the account for users has been registered in advance, users cannot access Group User Boxes of accounts
that they do not belong to.

2
Public User Box

Account A
Personal User
Box of user 1
User 1
Group User Box

of account A
Account B
User Box
administrator
Personal User
Box of user 2
User 2
Group User Box

of account B
Access allowed
Reference
- Users can access all Public User Boxes, only Group User Boxes of the account that the user belongs
to, and only Personal User Boxes that the user has created.
- A User Box administrator can access all Public User Boxes, all Personal User Boxes and all Group User
Boxes.
methods, all Personal User Boxes and all group boxes become Public User Boxes.

Authentication and accessible User Boxes 2.3
2
2.3.5 When user authentication and account track are enabled but not synchro-
nized
Account A Account B
User 1
As the account for a user has not been registered in advance, a user must enter an account name and pass-
word when logging in. Each time a user logging in, the user can access the Group User Boxes of a different
account by as a member of the account.
Public User Box
Personal User
Box of user 1
User 1 User Box

Group User Box
of account A administrator
Group User Box

of account B
Access allowed
Access permitted through entry of account name and password
Reference
- Users can access all Public User Boxes and only Personal User Boxes that the user has created.
- A user can access Group User Boxes of an account simply by entering an account name and password
of the account when logging in.
- A User Box administrator can access all Public User Boxes, all Personal User Boxes and all Group User
Boxes.
methods, all Personal User Boxes and all group boxes become Public User Boxes.

3 Control Panel/Liquid Crystal
Display
Control panel 3.1
3
3 Control Panel/Liquid Crystal Display
3.1 Control panel

Use the control panel for User Box mode operation. The following describes the buttons and switches in the
control panel.
2
3
4
22
21 5
20 6
19
7
18
17 8
16 9
15
14 13 12 11 10
No. Name Description

1 Touch Panel Various screens and messages are displayed. Configure the various set-
tings by directly touching the panel.
2 Power Indicator Lights up in blue when the machine is turned on with the main power
switch.
3 Sub Power Switch Press this switch to turn on/off machine operations, including copying,
printing and scanning. When turned off, the machine enters an energy
conservation state.
4 Power Save Press this key to enter Power Save mode. While the machine is in Power
Save mode, the indicator on the Power Save key lights up in green and
the touch panel goes off. To exit from Power Save mode, press the Pow-
er Save key again.
5 Mode Memory Press this key to register (store) the desired copy/scan settings as a pro-
gram or to recall a registered copy/scan program.
6 Utility/Counter Press this key to display the Utility screen and the Meter Count screen.
7 Reset Press this key to clear all settings (except programmed settings) entered
using the control panel and touch panel.
8 Interrupt Press this key to enter Interrupt mode. While the machine is in Interrupt
mode, the indicator on the Interrupt key lights up in green and the mes-
sage "Now in Interrupt mode." appears on the touch panel. To cancel In-
terrupt mode, press the Interrupt key again.
9 Stop Pressing the Stop key during scanning temporarily stops the scan oper-
ation.

3.1 Control panel
3
10 Proof Copy Press this key to print a single proof copy to be checked before printing
a large number of copies. You can check the finishing state on the touch
panel by pressing this key before scanning or copying.
• This key is not available when saving documents by pressing the
User Box key.
• To check the preview image when saving in a User Box, press the
Fax/Scan key. For checking preview procedure, refer to the [User's
Guide Network Scan/Fax/Network Fax Operations].
11 Start Press this key to start scanning. When this machine is ready to begin a
scan operation, the indicator on the Start key lights up in blue. If the in-
dicator on the Start key lights up in orange, scan operation cannot be
started. Press this key to restart a stopped job.
12 Data Indicator Flashes in blue while a print job is being received. Lights up in blue when
data is being printed.
13 C Press this key to erase a value (such as the number of copies, a zoom
ratio, or a size) entered using the keypad.
14 Keypad Press this key to enter the number of copies, zoom ratio, and various
other settings.
15 Guidance Press this key to display the Guidance screen. From this screen, you can
view descriptions of the various functions and details of operations.
16 Enlarge Display Press this key to enter Enlarge Display mode. If you use PageScope Au-
thentication Manager for authentication, the Enlarge Display screen is
not available.
17 Accessibility Press this key to display the screen for configuring settings for user ac-
cessibility functions.
18 Access If user authentication or account track settings have been applied, press
this key after entering the user name and password (for user authentica-
tion) or the account name and password (for account track) in order to
use this machine. Press this key to log off from the machine as well.
19 Brightness adjust- Use this dial to adjust the brightness of the touch panel.
ment dial
20 User Box Press this key to enter User Box mode. While the machine is in User Box
mode, the indicator on the User Box key lights up in green.
21 Fax/Scan Press this key to enter Fax/Scan mode. While the machine is in Fax/Scan
mode, the indicator on the Fax/Scan key lights up in green. For details
on the fax and scan functions, refer to the [User's Guide Network
Scan/Fax/Network Fax Operations].
22 Copy Press this key to enter Copy mode. (As a default, the machine is in Copy
mode.) While the machine is in Copy mode, the indicator on the Copy
key lights up in green. For details, refer to the [User's Guide Copy Oper-
ations].
7 CAUTION
- Do not apply extreme pressure to the touch panel, otherwise the touch panel may be scratched or dam-
aged. Never push down on the touch panel with force, and never use a hard or pointed object to make
a selection in the touch panel.

Touch panel 3.2
3
3.2 Touch panel
3.2.1 Screen component
4
2
5 3

1 Message display area Displays the status of the machine and details on operation proce-
dures.
2 Functions/settings display Displays tabs and buttons for displaying screens containing vari-
area ous functions. Use this area to configure various functions. Press
a tab or button to display the corresponding screen for configuring
the settings.
3 Icon display area Displays icons, which indicate the status of jobs and the machine,
and shortcut keys.
4 Left panel Displays various buttons, such as [Job List] to display the jobs that
are currently being performed/queued (waiting) to be performed,
and [Check Job] to display the result of the specified settings. For
details on the display and description of the left panel, refer to
page 3-5.
5 Toner supply indicators Show the amount of toner remaining for yellow (Y), magenta (M),
cyan (C), and black (K).
Icons that appear in the touch panel

Icons indicating the status of this machine may appear in the icon display area. The following icons may be
displayed.
Icon Description
Indicates that data is being sent from the machine, regardless of the current mode.
Indicates that the machine is receiving data, regardless of the current mode.
Indicates that an error occurred during an image stabilization operation, a print op-
eration or a scan operation. Press this icon to view a screen containing a warning
code.
If the warning screen has been closed while a warning occurs, press this button to
display the warning screen again.

3.2 Touch panel
3
Icon Description
Appears when there is a message indicating that consumables must be replaced or
the machine requires maintenance. Press this icon to display the message, and then
perform the replacement or maintenance procedure.
Appears when an error occurs with the connection to the POP server.
Indicates that there is no paper in the paper tray.
Indicates that very little paper remains in the paper tray.
If the optional Image Controller IC-412 v1.1 is installed, pressing this icon displays
the setting screen for the Image Controller IC-412 v1.1.
Indicates that the enhanced security mode is enabled.
Indicates that an external memory device is connected to the machine.
Indicates that a nonstandard external memory has been connected to this machine,
therefore, USB connection is not enabled.
Indicates that the job is in the waiting-for-redial status because, for example, the re-
cipient's line is busy when sending with the G3 Fax or IP Address Fax function.
3.2.2 Display and operation of Left panel

In the left panel of the touch panel, there are buttons for checking the status of jobs and the configuration of
the machine. The following buttons are available in the left panel in the User Box mode.
1
2
3

1 [Job List] Press this button to check the job currently being performed and the job
log.
2 [Check Job] Press this button to check information of the selected User Box, and var-
ious settings of the scan, print and transmission functions.
3 [Preview] Press this button to check the preview image of a saved document.

Touch panel 3.2
3
Job List
A command to perform an operation such as saving data to a User Box, or printing or sending saved docu-
ments is called a job. Select [Job List] to display the job currently being performed.
Job List - Delete

Press this button to delete the job in process to cancel the operation. Select the job from the job list, and then
press [Delete]. Check the message that appears, and delete the job.
No documents in a User Box will be deleted even if the job currently being run is deleted.

3.2 Touch panel
3
Job List - Job Details
Press this button to view the list of jobs being performed and the job log for confirmation. There are the fol-
lowing four types of jobs:
Item Description
[Print] Lists print jobs for copying, computer printing, and received faxes.
[Send] Lists scanner and fax transmission jobs.
[Receive] Lists fax reception jobs.
[Save] Lists jobs with documents being saved in User Boxes.
<Current Jobs of [Print]>
Item Description
List items No.: Job identification number assigned when the job is queued.
User Name: Displays the user name or user name/account name of the
user who stored the document.
Status: Displays the status of the job (receiving/queued/printing/printing
stopped/print error/deleting).
Document Name: File name being printed.
Time Stored: Displays the time that the job was queued.
Org.: Displays the number of pages in the original.
Copies: Displays the number of copies to be printed.
[ ][ ] When there are more than the upper limit of seven jobs to be displayed at
one time, press these buttons to display other jobs.
[Delete] Press this button to delete the selected job.
[Increase Priority] Press this button to change the priority of the job.
• If you set Changing Job Priority in Administrator Settings to "Restrict",
you cannot specify the output priority of the jobs.
• If the setting is specified so that the current print job can be interrupted,
printing is interrupted and printing of the job given priority begins. Print-
ing of the interrupted job restarts automatically once printing for the job
given priority is finished.
[Release Held Job] Press this button to change the settings of a stored job, or print or delete
the job.
[Check Job Set.] Press this button to check the settings of the selected job. Press either
[ Back] or [Forward ] to check the settings.
[Detail] Press this button to check the registration source/user name, file name,
output tray, stored time, number of original pages and number of copies
for the selected job. To delete a job, press [Delete].

Touch panel 3.2
3
Reference
- When user authentication settings are applied, the names of documents that have not been saved by
logged in users cannot be viewed.
- The names of confidential documents are not displayed.
<Job History of [Print]>
Item Description
Document Name: File name being printed.
Copies: Displays the number of copies to be printed.
Result: Displays the result of the operation (completed successfully/delet-
ed due to error/deleted by user/part of mode cancelled).
[Deleted Jobs]/[Finished Switch to display the job type.
Jobs]/[All Jobs]
[Detail] Press this button to check the job result, error details, registration
source/user name, file name, output tray, stored time, number of original
pages and number of copies for the selected job.
[Scanned Image] Select the job to display the scanned image.
Reference
- To view scanned images, you must set "Job History Thumbnail Display" to "ON" in Administrator Set-
tings in advance. For details, refer to the [User's Guide Copy Operations].
<Current Jobs of [Send]>
Item Description
Address Type: Displays the destination type (including fax, E-Mail, FTP, PC
(SMB), WebDAV, TWAIN, or setting disabled*). "TWAIN" appears for the
job that is sent via Web service.
Status: Displays the status of the job (sending/queued/dialing/pending for
redial/deleting).
Address: Displays the fax number, E-mail address, User Box name, etc. of
the recipient's machine.
*
This is displayed when sending data while the address is deleted.
[Timer TX Job] Displays the status of the reserved transmission in the memory. To delete
a job, press [Delete].
[L1][L2] These buttons appear when two fax kits are installed. Press one of these
buttons. The job list of the selected line appears.
[Redial] Select a job of which the status is set to "Waiting To Redial", to perform
redialing.
[Check Job Set.] Press this button to check the settings of the selected job. Press either
[ Back] or [Forward ] to check the settings.

3.2 Touch panel
3
Item Description
destination type, destination, stored time, communication, number of orig-
inal pages and external server information for the selected job. To delete a
job, press [Delete].
• The external server information that is available by pressing [Detail] ap-
pears only when using external server authentication.
• [Type] is displayed only when the destination is a fax, Internet fax, or IP
address fax.
Reference
<Job History of [Send]>
Item Description
Address Type: Displays the destination type (including fax, E-Mail, FTP, PC
(SMB), WebDAV, TWAIN, or setting disabled*). "TWAIN" appears for the
job that is sent via Web service.
Address: Displays the fax number, E-mail address, User Box name, etc. of
the recipient's machine.
ed due to error/deleted by user). "Error detected" is also displayed for
broadcasting.
* This is displayed when sending data while the address is deleted.
Jobs]/[All Jobs]
[Comm. List] Displays the list of scanner and fax transmission (sent/received) jobs. You
can print Activity Report, TX Report and RX Report in respective list
screens.
[Detail] Press this button to check the result, error details, registration source/user
name, file name, destination type, destination, stored time, communica-
tion, number of original pages and external server information for the se-
lected job.
• [Type] is displayed only when the destination is a fax, Internet fax, or IP
address fax.
[Scanned Image] Select the job to display the scanned image.
Reference
- To view scanned images, you must set "Job History Thumbnail Display" to "ON" in Administrator Set-

Touch panel 3.2
3
<Current Jobs of [Receive]>
Item Description
Status: Displays the status of the job (receiving/dialing (Polling
RX)/queued/printing/printing stopped/print error/saving to memory/delet-
ing).
Document Name: Displays the name of the received or saved document.
Org.: The number of original pages that were received.
[Redial] Select a job of which the status is set to "Waiting To Redial", to perform
redialing.
[Forward] Forwards the fax received and stored in the memory (in-memory proxy re-
ception). Specify the recipients either by selecting destinations registered
in the address book or by entering directly.
output tray, stored time, transmission time, and number of original pages
for the selected job. To delete a job, press [Delete].
Reference
<Job History of [Receive]>
Item Description
Document Name: Displays the name of the received or saved document.
Jobs]/[All Jobs]
screens.
[Detail] Press this button to check the job result, error details, registration
source/user name, file name, output tray, stored time and number of orig-
inal pages for the selected job.
[Received Image] Select the job to display the received image.

3.2 Touch panel
3
Reference
- To view received images, you must set "Job History Thumbnail Display" to "ON" in Administrator Set-
<Current Jobs of [Save]>
Item Description
Status: Displays the status of the job (receiving, saving to memory, delet-
ing).
Document Name: Displays the name of the saved document.
User Box, stored time, and number of original pages for the selected job.
To delete a job, press [Delete].
Reference
<Job History of [Save]>
Item Description
Document Name: Displays the name of the saved document.
Jobs]/[All Jobs]
screens.
[Detail] Press this button to check the result, error details, registration source/user
name, file name, destination User Box, stored time and number of original
pages for the selected job.
[Saved Image] Select the job to display the saved image.
Reference

Touch panel 3.2
3
- To view saved images, you must set "Job History Thumbnail Display" to "ON" in Administrator Settings
in advance. For details, refer to the [User's Guide Copy Operations].
User Box information

Displays the User Box information when you select a User Box.
Use/File - Detail
Press [Detail] on the lower left of the Use Document screen to check the time stored, user name, document
name, the number of pages, and job number of the selected document.
Reference
- When you select multiple documents, use [ ][ ] to switch pages.
d Reference
For checking preview image, refer to page 3-14.
Use/File - Check Job Settings

Select [Send] or [Bind TX] in the Send tab to display the address entry screen. [Check Job Settings] is dis-
played on the lower left of the screen.
Reference
- Press [Check Job Settings] to check the following settings.
– Destination Settings
– Document Setting Contents
– Communication Settings (Not displayed when Combine is enabled.)
– Check E-Mail Settings

3.2 Touch panel
3
Use/File - Check Job Settings - Destination Settings
Displays the list of destinations that are registered in the machine.
Reference
- To add a directly entered destination to the address book, select the destination, and press [Store Ad-
dress].
- To check the detailed information of the destination, select a destination, and press [Details].
- To delete a destination, select one you want to delete, and then press [Delete].
d Reference
For details on how to register a destination to the address book, refer to the [User's Guide Network
Use/File - Check Job Settings - Document Setting Contents

View the list of resolution, file type, and color settings.

Touch panel 3.2
3
Use/File - Check Job Settings - Communication Settings
You can check the line settings and transmission method settings. Press either [ Back] or [Forward ] to
check the settings.
Use/File - Check Job Settings - Check E-Mail Settings

Check the document name, subject, From address and message body to send E-mail messages.
Preview
Check the preview image of the selected document when using or filing documents. Press [Preview] to select
one document. The image of the first page is displayed in the left panel.
Reference
- For a document with multiple pages, only the image of the first page can be viewed.

3.2 Touch panel
3
Preview
Press [Detail] to enlarge the preview image.
Enlarge the image of the document to check details. The image can be magnified 2 times, 4 times or 8 times.
To view the desired portion of the enlarged image, use the scroll bars located in the right and the bottom of
the image.
Preview (Print/Combine)
Preview the page image of printing result by pressing the [Preview] - [Detail] in the left panel when you have
selected [Print] or [Combine].
Reference
- For a document with multiple pages, images of all pages can be viewed.
Item Description
[ Prev. Page]/ If the saved document contains multiple pages, use these buttons to switch the dis-
[Next Page ] play to another page.
[Zoom] Enlarge the image of the document to check details. The image can be magnified 2
times, 4 times or 8 times. To view the desired portion of the enlarged image, use the
scroll bars located in the right and the bottom of the image.
[Rotate Image] : Rotates the currently displayed page by 180 degrees to show the image.
[Rotate Pages]: Select if the saved document contains multiple pages.
• You can select multiple images in the page to be rotated.
• [Odd Page]: Select images in the odd numbered pages.
• [Even Page]: Select images in the even numbered pages.
• [Select All]: Select images in all pages.
• [Rotation Angle]: Click [180°] to rotate a page.
[View Finishing] Displays the specified settings as icons and text in the preview image. Cancel [View
Finishing] to erase the icons and text so that only the image appears in the screen.

Touch panel 3.2
3
Preview (Send/Bind TX)
Preview the page image of sending result by pressing the [Preview] - [Detail] in the left panel when you have
selected [Send] or [Bind TX].
Item Description
[Scan] Displays the preview for E-mail TX/PC (FTP)/File TX (SMB)/File TX (WebDAV) oper-
ations.
[Fax] Press this button to display the preview for G3 fax, IP address fax, or Internet fax
operations.
[ Prev. Page]/ If the saved document contains multiple pages, use these buttons to switch the dis-
[Next Page ] play to another page.
[Zoom] Enlarge the image of the document to check details. The image can be magnified 2
times, 4 times or 8 times. To view the desired portion of the enlarged image, use the
scroll bars located in the right and the bottom of the image.
[Rotate Image] When [Scan] is selected in [Preview]
: Rotates the currently displayed page 90 degrees anti-clockwise to show the im-
age.
: Rotates the currently displayed page 90 degrees clockwise to show the image.
• [Rotation Angle]: Select [Left 90°], [Right 90°], or [180°] as the rotation angle.
When the destination is a fax, an image is sent at 180 degrees if [Left 90°] is selected
in [Rotation Angle] and at 0 degrees if [Right 90°] is selected.
If TIFF or JPEG is selected as the file format to read a long original, the rotation mode
may not be specified.
When [Fax] is selected in [Preview]
: Rotates the currently displayed page by 180 degrees to show the image.
• [Rotation Angle]: Click [180°] to rotate a page.
[Delete Page] Displayed when the saved document contains multiple pages while [Send] is select-
ed.
You can select multiple images in the page to be deleted.
[Odd Page]: Select images in the odd numbered pages.
[Even Page]: Select images in the even numbered pages.
All pages cannot be deleted.
[View Finishing] View the finishing image with the configured settings, including printing the data, ap-
plied. When you cancel [View Finishing], only the image appears in the screen.

3.2 Touch panel
3
Reference
- If you select [Bind TX], the Delete Page function becomes unavailable.
- If you select [Send] for multiple documents, the rotate page and delete page functions become unavail-
able.

Touch panel 3.2
3

4.1 Saving documents in User Boxes
4
4.1 Saving documents in User Boxes

This section describes the steps for saving documents in Public User Boxes.
Press the User Box key in the control panel
Select the desired User Box, and then press [Save

Document]
Configure the document name (p. 6-5), scan set-

tings (p. 6-6) and original settings (p. 6-19)

Saving documents in User Boxes 4.1
4
Load the original
Press [Start] or the Start key in the control panel
Reference
- When saving an original with an embedded password, the password entry screen appears. Enter the
password and press [OK] to start saving.
- You cannot save an original with copy guard embedded.

4.2 Printing documents from a User Box
4
This section describes the steps for printing documents saved in Public User Boxes.
Select the desired User Box, and then press

[Use/File]
Select the [Print] tab
Select documents

Printing documents from a User Box 4.2
4
If you have selected a single document, press When selecting multiple documents and printing
[Print] (p. 7-6) them using added functions, press [Combine]
(p. 7-7)
Configure the printing order (bind order) (p. 7-8)
Configure basic and application settings (p. 7-9, Configure basic and application settings (p. 7-9,
p. 7-16) p. 7-16)
To confirm the contents, display the preview

(p. 3-15)

4

Sending documents from a User Box 4.3
4
4.3 Sending documents from a User Box
This section describes the steps for sending documents saved in Public User Boxes.

[Use/File]
Select the [Send] tab
Select documents

4.3 Sending documents from a User Box
4
If you have selected a single document, press When selecting multiple documents and specifying
[Send]. (p. 7-33) the file type or stamp, press [Bind TX] (p. 7-33)
Configure the sending order (bind order) (p. 7-8)
Specify the destination

Address Book Direct Input Job History (The job Address Search
history of fax, Internet
fax, or IP address fax is
not displayed when
Bind TX is selected. )
Also specify a scan/fax program. For details on scan/fax programs, refer to the [User's Guide Network

Sending documents from a User Box 4.3
4
Configure document, communication, and appli- Configure document, communication, and appli-
cation settings (p. 7-47) cation settings (p. 7-47)
To confirm the contents, display the preview

(p. 3-16)

4.4 Saving a document in an external memory
4
4.4 Saving a document in an external memory
This section describes the steps for saving scanned images in the external memory.
Press User Box in the control panel while the exter- Connect the external memory to this machine, and
nal memory is connected to this machine then press [Save a document to External Memory.]
Press [Save Document]
Press [User Box]
Select the [System User Box] tab. Press [External

Memory], then [OK]

Saving a document in an external memory 4.4
4
Configure the document name (p. 6-5), scan set-
tings (p. 6-6) and original settings (p. 6-19)
Load the original
Reference
- When saving an original with an embedded password, the password entry screen appears. Enter the
password and press [OK] to start saving.
- You cannot save an original with copy guard embedded.
- A function to save a document in external memory is set to OFF (not saved) in the factory setting. In
addition, it is set to OFF (cannot be saved) by the user function settings when user authentication is
enabled. To save a document in external memory, change the setting to enable you to save a document
in Administrator Settings. For details, refer to page 8-23.

4.5 Saving a Document from the External Memory into a User Box
4
4.5 Saving a Document from the External Memory into a User Box
This section describes the steps for saving a document stored in the external memory to a User Box.
Press User Box in the control panel while the exter- Connect the external memory to this machine, and
nal memory is connected to this machine then press [Save a document from External Mem-
ory to a User Box.]
Select the [System User Box] tab. Press [External

Memory], then [Use/File]
Press the [Filing Settings] tab
Select a document, and then press [Save to User

Box]

Saving a Document from the External Memory into a User Box 4.5
4
Specify the User Box and document name
(p. 7-102)
Reference
- A function to save documents in an external memory is set to OFF (cannot be saved) by factory default.
In addition, it is set to OFF (cannot be saved) by the user function settings when user authentication is
enabled. To save a document from the external memory into a User Box, change the setting to enable
you to save a document in Administrator Settings. For details, refer to page 8-23.

4.6 Printing a document from an external memory
4
4.6 Printing a document from an external memory
This section describes the steps for printing documents saved in the external memory.
Press User Box in the control panel while the ex- Connect the external memory to this machine, and
ternal memory is connected to this machine then press [Print a document from External Memo-
ry.]
Select the [System User Box] tab, and then press

[External Memory]
Press [Use/File]
Select a file, and then press [Print] (p. 7-99)

Printing a document from an external memory 4.6
4
Configure print settings (p. 7-100)
Reference
- A function to save documents in an external memory is set to OFF (cannot be saved) by factory default.
In addition, it is set to OFF (cannot be saved) by the user function settings when user authentication is
enabled. To save a document from the external memory into a User Box, change the setting to enable
you to save a document in Administrator Settings. For details, refer to page 8-23.

4.7 Filing documents in a User Box
4
4.7 Filing documents in a User Box
This section describes the steps for filing documents saved in Public User Boxes.

[Use/File]
Select the [Filing Settings] tab
Select documents, and then select a function

(p. 7-63)

Filing documents in a User Box 4.7
4
d Reference
To delete the documents, refer to page 7-64.
To rename the documents, refer to page 7-64.
To move the documents to other User Boxes, refer to page 7-64.
To copy the documents to other User Boxes, refer to page 7-65.
To save a document in the external memory, refer to page 7-65.
To check information of the documents or preview the documents, refer to page 7-68.

4.8 Printing a Document Saved in a Cellular Phone or PDA
4
4.8 Printing a Document Saved in a Cellular Phone or PDA
This section describes the steps to print a document saved in a cellular phone or PDA.
Select the [System User Box] tab. Press [Mo-

bile/PDA], then [Use/File]
Press [Print List]
To check printing preferences, press [Check Print

Settings]

Printing a Document Saved in a Cellular Phone or PDA 4.8
4
Enter the PIN code displayed in the control panel to
the cellular phone or PDA (p. 7-103)
d Reference
To configure print settings from a cellular phone or PDA, refer to page 8-12.

4.9 Saving a Document Stored in a Cellular Phone or PDA to a User Box
4
4.9 Saving a Document Stored in a Cellular Phone or PDA to a User
Box
This section describes the steps to save a document stored in a cellular phone or PDA to a User Box.
Select the [System User Box] tab. Press [Mo-

bile/PDA], then [Use/File]
Press [Save in User Box]
Select the desired User Box, and then press [OK]

Saving a Document Stored in a Cellular Phone or PDA to a User Box 4.9
4
Enter the PIN code displayed in the control panel to
the cellular phone or PDA (p. 7-104)

4.10 Menu tree of the User Box mode
4
This section describes the configuration and settings for the functions available in the User Box mode.
4.10.1 Save Document
Public, Personal, or Group User Box

The following shows the menu tree for saving documents in Public, Personal, or Group User Boxes.
First level Second level Third level Fourth level

[User Box] (p. 6-5)
[Document Name] (p. 6-5)
[Scan Settings] [Original Type] (p. 6-6)
[Simplex/Duplex] (p. 6-7)
[Resolution] (p. 6-7)
[File Type] [File Type] (p. 6-8)
[Encryption] (p. 6-9)
[Outline PDF] (p. 6-11)
[Scan Setting] (p. 6-11)
[Density] (p. 6-12)
[Color] (p. 6-12)
[Scan Size] (p. 6-13)
[Image Adjust- [Background Removal] (p. 6-14)
ment]
[Sharpness] (p. 6-15)
[Application] [Frame Erase] (p. 6-15)
[Book Copy] (p. 6-16)
[Separate Scan] (p. 6-18)
[Original Settings] [Special Original] [Mixed Original]
(p. 6-19)
[Z-Folded Original]
[Long Original]
[Direction Set- [Original Direction] (p. 6-19)
tings]
[Binding Position] [Auto]
(p. 6-20)
[Top]
[Left]
[Despeckle] (p. 6-20)

Menu tree of the User Box mode 4.10
4
System User Box
The following shows the menu tree for saving documents in System User Boxes.

[Annotation User [User Box] (p. 6-5)
Box]
[Encryption]
(p. 6-9)
[Outline PDF]
(p. 6-11)
[Scan Setting]
(p. 6-11)
[Density] (p. 6-12)
[Color] (p. 6-12)
[Image Adjust- [Background Re-
ment] moval] (p. 6-14)
[Sharpness]
(p. 6-15)
[Application] [Frame Erase]
(p. 6-15)
[Book Copy]
(p. 6-16)
(p. 6-19)
[Z-Folded Origi-
nal]
[Long Original]
[Direction Set- [Original Direc-
tings] tion] (p. 6-19)
[Binding Position]
(p. 6-20)

4
[External Memory] [User Box] (p. 6-5)
[Encryption]
(p. 6-9)
[Outline PDF]
(p. 6-11)
[Scan Setting]
(p. 6-11)
[Density] (p. 6-12)
[Color] (p. 6-12)
[Image Adjust- [Background Re-
ment] moval] (p. 6-14)
[Sharpness]
(p. 6-15)
[Application] [Frame Erase]
(p. 6-15)
[Book Copy]
(p. 6-16)
(p. 6-19)
[Z-Folded Origi-
nal]
[Long Original]
[Direction Set- [Original Direc-
tings] tion] (p. 6-19)
[Binding Position]
(p. 6-20)
[Mobile/PDA] [Save in User Box] (p. 7-103)

4
4.10.2 Use/File
Print (for Public/Personal/Group User Boxes)

The following shows the menu tree for using or filing documents in Public, Personal, or Group User Boxes,
and configuring print settings. The following describes items available using the framed buttons.

[Print] [Copies:] (p. 7-9)
[Print] (p. 7-9) [1-Sided]
[2-Sided]
[Color] (p. 7-10) [Full Color]
[Black]
[Use Existing Color Setting]
[Finishing] [Sort] (p. 7-11)
(p. 7-10)
[Group] (p. 7-11)
[Offset] (p. 7-11)
[Staple] (p. 7-11)
[Punch] (p. 7-11)
[Fold/Bind] [Half-Fold]
(p. 7-12)
[Center Staple &
Fold]
[Combine] [Combine Pages]
(p. 7-13)
[Combine Direction]
[Zoom] (p. 7-14) [Existing Setting]
[Manual]
[Full Size]
[Minimal]
[Fixed Zoom]
[User Preset Zoom]
[Page Margin] [Margin Position]
(p. 7-16)
[Adjust Value]
[Image Shift] [Vertical Shift]
(p. 7-16)
[Horizontal Shift]
[Change Back
Shift]

4
[Sheet/Cov- [Cover Sheet] [Front Cover]
er/Chapter Insert] (p. 7-18)
[Back Cover]
[Insert Sheet] [Insert Paper]
(p. 7-19)
[Insert Type]
[Chapters] [Chapter Paper]
(p. 7-20)
[Stamp/Composi- [Date/Time] [Date Format]
tion] (p. 7-21) (p. 7-21)
[Time Format]
[Pages]
[Print Position]
[Text Details]
[Page Number] [Starting Page
(p. 7-22) Number]
[Page Number
Type]
[Starting Chapter
Number]
[Insert Sheet Set-
ting] (p. 7-23)
[Print Position]
[Text Details]
[Stamp] (p. 7-23) [Stamp Type/Pre-
set Stamps]
[Pages]
[Text Size]
[Text Color]
[Print Position]
[Copy Security] [Copy Protect]
(p. 7-25)
[Copy Guard]
(p. 7-26)
[Password Copy]
(p. 7-27)
[Stamp Repeat] [Stamp Repeat
(p. 7-28) Type] (p. 7-29)
[Detail Settings]
(p. 7-29)
[Position] (p. 7-29)
[Header/Footer] [Recall Head-
(p. 7-30) er/Footer]
[Mode Check]
[Registered Over- [Recall Overlay
lay] (p. 7-31) Image]
[Pages]

4
[Combine] [Copies:] (p. 7-9)
[2-Sided]
[Black]
[Use Existing Color Setting]
[Finishing] [Offset] (p. 7-11)
(p. 7-10)
[Staple] (p. 7-11)
[Punch] (p. 7-11)
[Fold/Bind] [Half-Fold]
(p. 7-12)
[Center Staple &
Fold]
[Continuous Print] (p. 7-15)
(p. 7-16)
[Adjust Value]
[Image Shift] [Vertical Shift]
(p. 7-16)
[Horizontal Shift]
[Change Back
Shift]
[Stamp/Composi- [Date/Time] [Date Format]
tion] (p. 7-21)
[Time Format]
[Pages]
[Print Position]
[Text Details]
[Page Number] [Starting Page
(p. 7-22) Number]
[Page Number
Type]
[Starting Chapter
Number]
[Print Position]
[Text Details]
[Stamp] (p. 7-23) [Stamp Type/Pre-
set Stamps]
[Pages]
[Text Size]
[Text Color]
[Print Position]
[Copy Security] [Copy Protect]
(p. 7-24) (p. 7-25)
[Copy Guard]
(p. 7-26)
[Password Copy]
(p. 7-27)

4
[Stamp Repeat] [Stamp Repeat
(p. 7-28) Type] (p. 7-29)
[Detail Settings]
(p. 7-29)
[Position] (p. 7-29)
[Header/Footer] [Recall Head-
(p. 7-30) er/Footer]
[Mode Check]
[Registered Over- [Recall Overlay
lay] (p. 7-31) Image]
[Pages]
[Document De- [Preview] (p. 7-68)
tails]
Send (for Public/Personal/Group User Boxes)

The following shows the Use/File - Send menu tree for Public, Personal, or Group User Boxes. The following
describes items available using the framed buttons.

[Send] [Address Book] [Search] (p. 7-37)
[Direct Input] [Fax] (p. 7-40) [Fax Number]
[E-Mail] (p. 7-40)
[Internet Fax] [RX Ability (Desti-
(p. 7-41) nation)] (p. 7-41)
[IP Address Fax] [Address]
(p. 7-42)
[Port Number]
[Destination Ma-
chine Type]
[PC (SMB)] [Host Name]
(p. 7-42)
[File Path]
[User Name]
[Password]
[Reference]

4
[FTP] (p. 7-43) [Host Name]
[File Path]
[User Name]
[Password]
[Detailed Settings]
[WebDAV] [Host Name]
(p. 7-44)
[File Path]
[User Name]
[Password]
[Detailed Settings]
[Job History] (p. 7-45)
[Address Search] [Search] (p. 7-46)
(p. 7-45)
[Advanced Search] (p. 7-46)
[Document Set- [Resolution] (p. 7-47)
tings]
[File Type] [File Type]
(p. 7-48) (p. 7-48)
[Encryption]
(p. 7-49)
[Stamp Composi-
tion] (p. 7-51)
[Outline PDF]
(p. 7-51)
[Scan Setting]
(p. 7-52)
[Color] (p. 7-52) [Use Existing
Color Setting]
[Full Color]
[Gray Scale]
[Black]
[Communication [Line Settings] [Overseas TX]
Settings] (p. 7-53) (p. 7-53)
[ECM OFF]
(p. 7-54)
[V.34 OFF]
(p. 7-54)
[Check Dest. &
Send] (p. 7-54)
[Select Line]
(p. 7-54)
[E-Mail Settings] [Document Name]
(p. 7-55) (p. 7-55)
[Subject] (p. 7-55)
[From] (p. 7-56)
[Body] (p. 7-56)
[URL Notification [Address Book]
Setting] (p. 7-57)
[Detail Search]
[Direct Input]

4
[Communication [Timer TX]
Method Settings] (p. 7-58)
(p. 7-58)
[Password TX]
(p. 7-59)
[F-Code TX]
(p. 7-59)
[E-Mail Encryption] (p. 7-60)
[Digital Signature] (p. 7-60)
[Fax Header Settings] (p. 7-60)
[Application] [Stamp/Composi- [Date/Time]
tion] (p. 7-21)
[Page Number]
(p. 7-22)
[Stamp] (p. 7-23)
[Header/Footer]
(p. 7-30)
[Send & Print] [Copies:]
(p. 7-62)
[Simplex/Duplex]
[Staple]
[Bind TX] [Address Book] [Search] (p. 7-37)
[Direct Input] [E-Mail] (p. 7-40)
[PC (SMB)] [Host Name]
(p. 7-42)
[File Path]
[User Name]
[Password]
[Reference]
[FTP] (p. 7-43) [Host Name]
[File Path]
[User Name]
[Password]
[Detailed Settings]
[WebDAV] [Host Name]
(p. 7-44)
[File Path]
[User Name]
[Password]
[Detailed Settings]
(p. 7-45)
[Advanced Search] (p. 7-46)

4
[Document Set- [File Type] [File Type]
tings] (p. 7-48) (p. 7-48)
[Encryption]
(p. 7-49)
[Stamp Composi-
tion] (p. 7-51)
[Outline PDF]
(p. 7-51)
[Scan Setting]
(p. 7-52)
[Communication [E-Mail Settings] [Document Name]
Settings] (p. 7-55) (p. 7-55)
[Subject] (p. 7-55)
[From] (p. 7-56)
[Body] (p. 7-56)
[URL Notification [Address Book]
Setting] (p. 7-57)
[Detail Search]
[Direct Input]
[E-Mail Encryption] (p. 7-60)
[Digital Signature] (p. 7-60)
[Application] [Stamp/Composi- [Date/Time]
tion] (p. 7-21)
[Page Number]
(p. 7-22)
[Stamp] (p. 7-23)
[Header/Footer]
(p. 7-30)
[Send & Print] [Copies:]
[Simplex/Duplex]
[Staple]
tails]
Filing Settings (for public/personal/group User Boxes)

The following shows the Use/File - Filing Settings menu tree for Public, Personal, or Group User Boxes. The
following describes items available using the framed buttons.

4
[Delete] (p. 7-64)
[Edit Name] (p. 7-64)
[Move] (p. 7-64)
[Copy] (p. 7-65)
[Save to External Memory.] (p. 7-65)
tails]
Application (for Public/Personal/Group User Boxes)

The following shows the File/Use - Application menu tree for Public, Personal, or Group User Boxes. The fol-
lowing describes items available using the framed buttons.

[Edit Document] [Delete Page] (p. 7-70)
[Rotate Page] (p. 7-71)
[Move Page] [Preview] (p. 7-75)
(p. 7-73)
[Preview /Set Range] (p. 7-75)
[Register Overlay] [Overlay Image]
(p. 7-77)
[Edit] [New] (p. 7-78)
[Overwrite] (p. 7-79)
[Detail Settings] [Density]
(p. 7-80)
[Color]
[Document De- [Preview]
tails]

4
System User Box
The following shows the Use/File menu tree for System User Boxes.

[Bulletin Board User Box] (p. 7-81)
[Polling TX User Box] (p. 7-82)
[Secure Docu- [Print] [Copies:] (p. 7-84)
ment User Box]
[2-Sided]
[Black]
[Use Existing
Color Setting]
[Finishing] [Sort]
(p. 7-10)
[Group]
[Offset]
[Staple]
[Punch]
[Fold/Bind]
(p. 7-12)
(p. 7-13)
[Combine Direc-
tion]
[Manual]
[Full Size]
[Minimal]
[Fixed Zoom]
[User Preset
Zoom]
(p. 7-16)
[Adjust Value]
[Image Shift]
[Sheet/Cov- [Cover Sheet]
er/Chapter Insert]
(p. 7-17) [Insert Sheet]
[Chapters]

4
[Stamp/Composi- [Date/Time]
tion] (p. 7-21)
[Page Number]
[Stamp]
[Copy Security]
[Stamp Repeat]
[Header/Footer]
[Registered Over-
lay]
[Filing Settings] [Delete]
(p. 7-85)
[Edit Name]
tails]
[Compulsory [Print] (p. 7-86)
Memory RX User
Box] [Filing Settings] [Delete]
(p. 7-86)
[Edit Name]
tails]
[Annotation User [Print-Print] [Copies:] (p. 7-9)
Box]
[2-Sided]
[Black]
[Use Existing
Color Setting]
[Finishing] [Sort]
(p. 7-10)
[Group]
[Offset]
[Staple]
[Punch]
[Fold/Bind]
(p. 7-12)
(p. 7-13)
[Combine Direc-
tion]
[Manual]
[Full Size]
[Minimal]
[Fixed Zoom]
[User Preset
Zoom]
(p. 7-16)
[Adjust Value]
[Image Shift]

4
[Sheet/Cov- [Cover Sheet]
er/Chapter Insert] (p. 7-18)
[Insert Sheet]
(p. 7-19)
[Chapters]
(p. 7-20)
tion] (p. 7-21) (p. 7-21)
[Page Number]
(p. 7-22)
[Stamp] (p. 7-23)
[Copy Security]
(p. 7-24)
[Stamp Repeat]
(p. 7-28)
[Registered Over-
lay] (p. 7-31)
[Send-Send] [Address Book] (p. 7-37)
[Direct Input] [E-Mail] (p. 7-40)
[PC (SMB)]
(p. 7-42)
[FTP] (p. 7-43)
[WebDAV]
(p. 7-44)
(p. 7-45)
[Advanced
Search] (p. 7-46)
[Document Set- [Resolution]
tings] (p. 7-47)
[File Type]
(p. 7-48)
[Color] (p. 7-52)
[Communication [E-mail Settings]
Settings] (p. 7-55)
[URL Notification
Setting] (p. 7-57)
[E-Mail Encryp-
tion] (p. 7-60)
[Digital Signature]
(p. 7-60)
[Application] [Stamp/Composi-
tion] (p. 7-21)
[Send & Print]
(p. 7-62)
[Stamp Element]
(p. 7-90)
[Filing Settings] [Delete]
(p. 7-92)
[Edit Name]
[Application] [Register Overlay] (p. 7-77)
tails]

4
[Re-Transmission [Print] [Proof Print] (p. 7-93)
User Box]
[Send] [Fax] (p. 7-93)
[Filing Settings] [Delete] (p. 7-94)
[Document De- [Preview] (X-XX)
tails]
[Password En- [Print/Save] [Print/Save] (p. 7-95)
crypted PDF User
Box] [Filing Settings] [Delete] (p. 7-95)
[Document Details]
[ID & Print User [Print] [Print] (p. 7-97)
Box]
[Filing Settings] [Delete] (p. 7-97)
tails]
[External Memory] [Print] [Copies:] (p. 7-100)
[Black]
[Print] (p. 7-100) [1-Sided]
[2-Sided]
[Binding Position] [Top]
(p. 7-100)
[Left]
[Right]
[Finishing] [Sort]
(p. 7-10)
[Group]
[Offset]
[Staple]
[Punch]
[Fold/Bind]
[Paper] (p. 7-101)
tion] (p. 7-21)
[Page Number]
(p. 7-22)
[Stamp] (p. 7-23)
[Copy Security]
(p. 7-24)
[Stamp Repeat]
(p. 7-28)
[Filing Settings] [Save to User [User Box]
Box]
[Document Name]
[Document Details]
[Mobile/PDA] [Print List] [Check Print Settings] (p. 7-104)
[Save in User Box] (p. 7-105)

4

5.1 Accessing the User Box mode
5
5.1 Accessing the User Box mode

Before starting this procedure, turn this machine on. When this machine is ready to copy data, the basic set-
tings screen appears. To access the User Box mode, press the User Box key in the control panel.
The User Box mode window appears. Lightly press the desired button in the window to display menus or
functions. Then select the target one.

User Box Operation Menu 5.2
5
5.2 User Box Operation Menu
Accessing the User Box mode enables you to select the operation menus below.
5.2.1 Save Document

Scan the original loaded on this machine and save it in a User Box. You can specify the name or image quality
of an original when saving it.
d Reference
For details on the Save Document function, refer to page 6-4.
For details on the Save Document menu structure, refer to page 4-23.
5.2.2 Use/File
Print or send a document saved in a User Box. When printing a document, you can specify the number of
sets or page margins. When sending a document, you can specify the file type. If necessary, you can rename
or move a document saved in a User Box, or copy a document to another User Box.
d Reference
For details on the Use/File function, refer to page 7-3.
For details on the Use/File menu structure, refer to page 4-26.

6 Save Document
6.1 Save Document Overview
6
6 Save Document
6.1.1 Functions
Save Document enables you to directly specify a destination User Box when saving a document in the User
Box mode. Using Save Document, document are saved in the same way as when scanned data is saved.

You can save a document copied or scanned using this machine. You can also save a document that was
print-instructed through a computer connected to a network. Some User Authentication or Account Track
settings limit users who can use User Boxes such as the Personal or Group User Box.
Annotation User Box

If you want to print or send a document with the date and time or filing number image, save the document in
the Annotation User Box. To use this box, select the [System User Box] tab, and then press [Annotation User
Box].
External Memory
You can directly save a scanned document in the external memory connected to this machine. To use this
function, check that the external memory is connected to the USB connector of this machine, select the [Sys-
tem User Box] tab, and then press [External Memory]. Otherwise, on the screen that is displayed when the
external memory device has been connected to the USB connector, press [Save a document to External
Memory.].
Reference
- A function to save a document to the external memory or to save a document stored in the external
memory to a User Box is set to OFF (cannot be saved) in the factory default. In addition, it is set to OFF
(cannot be saved) by the user function settings when user authentication is enabled. To save a docu-
ment in external memory, change the setting to enable you to save a document in Administrator Set-
tings. For details, refer to page 8-23.
d Reference
For information on the available external memory, refer to page 7-98.

Save Document Overview 6.1
6
6.1.2 Initial Window of Save Document

Select the [Public], [Personal], or [Group] tab to display a list of User Boxes you can save a document in.
Specify the desired User Box.
System User Box

Select the [System User Box] tab to display a list of User Boxes you can save a document in. Specify the
desired User Box.
Reference
- If [Annotation User Box] is selected, further specify the desired User Box.

6
6.1.3 Save Document window
The available setting items in the Save Document screen are as follows.
Reference
- For the external memory, you cannot change the destination User Box.
- To save a document in external memory, change the setting to enable you to save a document in Ad-
ministrator Settings. For details, refer to page 8-23.
Item Description
[User Box] For Public, Personal, Group and Annotation User Boxes, you can change the desti-
nation User Box for saving a document. To change the User Box, press [User Box]
and select a User Box.
• If there is no User Box with the specified number, a new Public User Box is au-
tomatically created.
[Document Press this button to display a keyboard to enter a document name. Enter the docu-
Name] ment name in the control panel.
[Scan Settings] Configure detailed settings for scanning the document. For details, refer to
page 6-6.
[Original Settings] Configure the detailed settings for the original type and original direction. For details,
refer to page 6-19.

Scan Settings 6.2
6
6.2 Scan Settings
Press [Scan Settings] in the Save Document tab to configure the detailed scan settings.
6.2.1 Basic - Original Type

Select the original type based on the original contents. The available original types are as follows.
Item Description
[Text] Original that consists of only text.
[Text/Photo] Original that consists of both text and photos (halftone).
[Photo] Original that consists of only photos (halftone).
[Dot Matrix Origi- Original with faint-printing in whole.
nal]
[Copied Paper] Original with even density that was printed using a copier or printer.
If you select [Text/Photo] or [Photo], you can also specify the photo type.
Item Description
[Photo Paper] Select this setting for a photo printed on printing paper.
[Printed Photo] Select this setting for printed photos such as in books or magazines.

6.2 Scan Settings
6
6.2.2 Basic - Simplex/Duplex
Select whether to scan one or both sides of the original.
Item Description
[1-Sided] Scans one side of the original.
[2-Sided] Scans both sides of the original.
[Cover + 2-Sided] Scans the first page of the original as a cover in the single-sided mode, and also
scans the remaining pages in the double-sided mode.
6.2.3 Basic - Resolution

Select the resolution for scanning.
Reference
- The amount of data increases depending on the selected resolution, and you may not be able to save
data in an external memory. If you cannot save data, reduce the resolution and retry saving it.

Scan Settings 6.2
6
6.2.4 Basic - File Type
Select the file type to save scanned data.
File Type
The available file types are as follows.
Item Description
[PDF] Saves data in PDF format.
[Compact PDF] Further compressed PDF file. This format is useful when saving a scanned full color
data.
[TIFF] Saves data in TIFF format.
[JPEG] Saves data in JPEG format.
[XPS] Saves data in XPS format.
[Compact XPS] Saves data in further compressed XPS file.
d Reference
You can specify the compression format when saving a TIFF file in color. For details, refer to the [User's Guide
Network Scan/Fax/Network Fax Operations].
You cannot specify some file formats depending on the Color settings. The following shows the combinations
of the File Type and Color settings.
Auto Color Full Color Gray scale Black

PDF o o o o
Compact o o o −
PDF
TIFF o o o o
JPEG o o o −
XPS o o o o
Compact o o o −
XPS
Reference
- Even if you have selected the file type when saving a document in a User Box, you must specify the file
type when downloading the data of the document.
- If you select [JPEG], [Page Separation] is automatically selected and set to [1 Every X Page(s)] in Scan
Setting.

6.2 Scan Settings
6
Encryption
If the [PDF] or [Compact PDF] is selected for the file format, the encryption level can be specified.
Reference
- You cannot check the contents of an encrypted document in the preview screen.
Item Description
Encryption Level Select the encryption level.
[Password] Enter the password necessary to open encrypted data (up to 32 characters). For
confirmation, enter the password twice.
[Document Per- Enter the password necessary to change document permissions (up to 32 charac-
missions] ters). For confirmation, enter the password twice.
Encryption - Detail Settings

Configure the detailed permission settings when the document permission is specified on the Encryption
screen.
<When [Low level] is selected>

Scan Settings 6.2
6
<When [High level] is selected>
Item Description
[Printing Allowed] Select whether to allow or restrict printing data. [Low Resolution] appears when the
Encryption Level is set to [High level].
[Enable copying Select whether to allow or restrict extracting text images.
of text, images
and other con-
tent]
Press [Forward ] to further configure Changes Allowed settings.


6.2 Scan Settings
6
Item Description
[Changes Al- Select the permission level about changes to the document, including signing, en-
lowed] tering, or commenting data.
Outline PDF
Configure this item when [Compact PDF] is selected for the file type. This function performs outline process-
ing for characters, ensuring a smooth display image. It is also available when editing data using an application
such as Adobe Illustrator.
d Reference
This function enables you to specify the accuracy of outline processing when creating outline PDF data. For
details, refer to the [User's Guide Network Scan/Fax/Network Fax Operations].
Scan Setting
Specify whether to save all pages of a document to one file, or to save each page to one file.
Item Description
[Multi Page] Creates all the scanned originals as one file. This item cannot be specified together
with [JPEG].
[Page Separation] Separates the scanned data to save every specified number of pages to one file. Use
the keypad to enter the number of pages to be saved in one file.
[E-mail Attach- Specify the method to use to attach a file to an E-mail when Page Separation is se-
ment Method] lected.
• [All Files Sent as one (1) E-mail]: Attaches all files to one E-mail.
• [One (1) File per E-Mail]: Attaches one file to one E-mail.
Reference
- If you select [Page Separation] when saving a document in a User Box, the selection of Page Separation
is stored, and then the document is saved as a [Multi Page] file.
- The selection of Page Separation is enabled when sending data to an E-Mail, PC (SMB), or FTP desti-
nation.

Scan Settings 6.2
6
6.2.5 Basic - Density
Adjust the density for the scanned document.
6.2.6 Basic - Color

Specify whether to scan original in color or black-and-white.
Item Description
[Auto Color] Automatically detects the color of the original and scans it to fit the original setting.
[Full Color] Scans the original in full color.
[Gray Scale] Select this setting for originals with high-level halftone such as black-and-white pho-
tos.
[Black] Select this setting for originals with distinct black and white areas, such as line draw-
ings.
Some color settings may not be available, depending on the selected File Type settings. The following shows
the combinations of the File Type and Color settings.
Auto Color Full Color Gray scale Black

PDF o o o o
Compact o o o −
PDF
TIFF o o o o
JPEG o o o −
XPS o o o o
Compact o o o −
XPS

6.2 Scan Settings
6
6.2.7 Scan Size

Select the paper size of the original to be scanned.
Standard size
Press [Auto] to automatically detect the size of the first page in the original when scanning. To scan the orig-
inal with a predetermined paper size, select that size.
Custom Size
Enter the dimensions of a custom size other than the standard sizes.
Reference
- X-direction: Enter a value from 2 to 7 inches (30.0 to 432.0 mm).
- Y-direction: Enter a value from 2 to 11-11/16 inches (30.0 to 297.0 mm).
Photo Size
Select the 3 e 5 or 2-1/4 e 3-1/4 (13 e 18, 10 e 15 or 9 e 13) size for photographs.

Scan Settings 6.2
6
6.2.8 Image Adjustment
Adjust the background density or sharpness for the scanned document.
Background Removal
Adjust the background density of the scanned original. When scanning a colored-paper original, the back-
ground color may be scanned resulting in the entire image becoming dark. To avoid this, you can adjust the
background density. Select the background removal method, and specify the level. To automatically adjust
the density, press [Auto].
Reference
- To prevent the dark part in the back side from being scanned as shade, select [Bleed Removal].
- To scan an original with the colored background such as a map, select [Paper Discoloration Adj].

6.2 Scan Settings
6
Sharpness
This settings allows you to sharpen character edges or other borders for the scanned document.
6.2.9 Application - Frame Erase

Configure the setting for erasing frames on a two-page spread.
Reference
- If you have specified the frame width to be erased in the Frame Erase setting of the Book Copy function,
the same value is automatically configured for this [Frame Erase] function.
- To erase all frames with the same width, specify a numeric value between 1/16 and 2 inches (0.1 and
50.0 mm) under [Frame].
- To individually specify the top, left, right, and bottom widths, press the desired button and specify a
numeric value for that side.
- To not erase frames, press [None].

Scan Settings 6.2
6
6.2.10 Application - Book Copy
Configure settings to scan a two-page spread. Settings include scanning method, binding positions and
erasing unwanted areas. For paper size of the original, select the size of the spread.
Book copy method

Select the scanning method.
Item Description
[Book Spread] Scans a two-page spread as a single page.
[Separation] Scans a two-page spread as two pages (left and right).
[Front Cover] Scans the first page as a front cover.
[Front + Back Scans the first page as a front cover, the second page as a back cover, and the third
Covers] and subsequent pages as a body.
Book Erase - Frame Erase

Configure the setting for erasing frames on a two-page spread.
Reference
- If you have specified the frame width to be erased in the Frame Erase function, the same value is auto-
matically configured for this [Frame Erase] setting of the Book Copy function.
- To erase all frames with the same width, specify a numeric value between 1/16 and 2 inches (0.1 and
50.0 mm) under [Frame].
- To individually specify the top, left, right, and bottom widths, press the desired button and specify a
numeric value for that side.
- To not erase frames, press [None].

6.2 Scan Settings
6
Book Erase - Center Erase
Configure settings to erase the shaded part around the binding position in the center of the original.
Reference
- Use the keypad or press [-] or [+] to enter a numeric value between 1/16 and 1-3/16 inches (0.1 and
30.0 mm).
Binding Position
If you have selected Separation, Front Cover, or Front + Back Covers, press [Binding Position], and then se-
lect the binding position.

Scan Settings 6.2
6
6.2.11 Separate Scan
The scan operation can be divided into several sessions by types of originals, for example, when all pages of
originals cannot be loaded into the ADF, when the originals are placed on the original glass, or when single-
sided originals and double-sided originals are mixed. Press [Separate Scan] to highlight the display.

6.3 Original Settings
6
6.3 Original Settings
Specify the type of original that is loaded, for example, if it contains mixed page sizes or Z-folded originals.
Under Original Settings, you can select two or more items at the same time.
6.3.1 Special Original
The available setting items are as follows.
Item Contents
[Mixed Original] Select this setting when loading originals with different sizes together into the ADF.
The scanning speed will be lowered because the size of each page is detected be-
fore it is scanned.
[Z-Folded Origi- Select this setting to detect the size of a Z-folded original by the length fed through
nal] the ADF.
[Long Original] Select this setting for originals that are longer than the standard size.
6.3.2 Direction Settings - Original Direction

Select the orientation of the original. After the document is scanned, the data is processed so that it is cor-
rectly oriented.

Original Settings 6.3
6
6.3.3 Direction Settings - Binding Position
Select the binding position of the original when it has punched holes or is stapled. When a double-sized orig-
inal is scanned, the binding position is corrected on the back side.
Item Description
[Auto] Sets the binding position to the long side if the size is 11-11/16 inches (297 mm) or
smaller, or the short side otherwise.
[Top] Select this setting if the original is loaded with the binding position at the top.
[Left] Select this setting if the original is loaded with the binding position at the left.
6.3.4 Despeckle
Reduces the influence of a dirt of the slit glass upon the scanned image when loading an original in the ADF.
Reference
- Specifying Despeckle will drop the scanning speed.
- If the slit glass is too dirty, clean it. For details, refer to the [User's Guide Copy Operations].

7 Use/File
7.1 Overview of the Use/File operations
7
7 Use/File
7.1.1 Functions of Use/File
Printing a document
You can print a document that was saved in a User Box in the Copy, Fax/Scan, print instruction, or Fax re-
ception mode. You can add finishing settings such as the number of copies or 2-sided print settings when
printing the document. In addition, you can specify Combine to print two or more documents at the same
time.
Sending
You can distribute a document that was saved in a User Box in the Copy, Fax/Scan, print instruction, or Re-
ceive mode, for example, by E-mail or fax. You can add finishing or transmission settings when distributing
the document. You can also specify Bind TX to select two or more documents and distribute them at the
same time.
Filing
You can perform various document filing operations such as moving or copying documents between User
Boxes. You can also save a document stored in a User Box in the external memory.
Application settings
You can move or rotate pages in saved documents, or register overlay images.

Overview of the Use/File operations 7.1
7
7.1.2 Detail of the Use Document screen
Select the User Box where you want to print and distribute documents. The following screen is displayed.
This section describes the setting items, pointing to the Public User Box as an example.
1 2 3 4 5
6 8
12
9
10
13
11

1 [Print] Configure settings to print the selected documents. (p. 7-6)
2 [Send] Configure the destination and other settings to send the selected docu-
ments. (p. 7-33)
3 [Filing Settings] Rename, move, or copy the selected documents. (p. 7-63)
4 [Application] Edit the selected document on a page-basis or register overlay images.
(p. 7-69)
5 [Save Document] Select this tab to display the Save Document screen. The Use/File set-
tings you have configured are canceled.
6 − Displays the number and name of the specified User Box.
7 − Displays a list of the documents saved in the User Box.
8 [ ][ ] If the specified User Box contains seven or more documents, use [ ] or
[ ] to scroll up or down the list.
9 [Select All] Press this button to select all documents in the specified User Box.
10 [Reset] Press this button to reset all documents in the User Box.
11 [Detail View]/[Thumb- Press this button to switch the display format of saved documents.
nail View] [Thumbnail View]: A reduced image of the first page, number of pages,
and document name of each document are displayed.
[Detail View]: The time stored, user name, and document name of each
document are displayed. Every time you press the [Time Stored] column
header, the documents are sorted in ascending or descending order of
the time stored alternately.
12 Print Settings/Trans- Configurable items for the selected tab are displayed.
mission Settings/ Fil-
ing Settings/
Application Settings
13 [Document Details] Press this button to check the detailed information or preview image of
the document.

7
7.1.3 If a password is specified for a User Box
If a password is specified for a User Box, the password entry screen appears. Enter the password, and press
[OK].

Print 7.2
7
7.2 Print
7.2.1 Overview of the Print tab
Description of the Print tab

Select the [Print] tab to display the following screen. The available setting items for [Print] are as follows.
1
2

1 [Print] Configure settings to print the selected documents. If you have selected
multiple documents, the document print setting function is not available.
(p. 7-7)
2 [Combine] Configure the printing order or other setting to print two or more docu-
ment selected. (p. 7-8)
d Reference
For details on other items, refer to page 7-4.
Print
Press [Print] to display the following screen. In the Print screen, the two categories of the configurable items
are provided: [Basic] and [Application].
1 2

1 [Basic] Configure the basic settings such as the number of copies and 1-Sized
or 2-Sized printing.

7.2 Print
7
2 [Application] Configure the more complicated settings such as the page margin and
stamp.
Combine
Press [Combine], and then configure Combine settings to display the following screen. In the Combine
screen, two categories of the configurable items are provided: [Basic] and [Application].
1 2

1 [Basic] Configure the basic settings such as the number of copies and 1-Sized
or 2-Sized printing.
2 [Application] Configure the more complicated settings such as the page margin and
stamp.
7.2.2 Print
In the Print - Print Details screen, configure or change the following functions.
Item Description
[Copies:] Specify the number of copies.
[Print] Select either 1-Sided Print or 2-Sided Print.
[Color] Configure color settings to print documents.
[Finishing] Configure settings such as for sorting or grouping, stapling, punching, or Fold/Bind.
[Combine] Configure settings to print multiple (2, 4, or 8) pages on one page when printing a
multi-page document. Specify the number of sheets per page and the combination
order.
[Zoom] Configure settings to enlarge or reduce an image when printing documents. Select
the magnification.
[Page Margin] The page margin is set to the left, right, or top of paper. You can shift the image part
according to the page margin.
[Sheet/Cov- Configure settings to insert a cover sheet, insert sheets between selected pages, or
er/Chapter Insert] insert sheets for separating chapters.
[Stamp/Composi- Configure settings to print the determined items such as date and time or stamp.
tion]
Reference
- Fold/Bind can be configured when the optional Finisher is installed.
- The punch settings can be configured when the Punch Kit is installed on the optional Finisher.

Print 7.2
7
7.2.3 Combine
Document Order
After selecting documents, press [Combine] to display the document order selection screen. Documents will
be printed in the order they are displayed in this screen. When this screen appears, the documents are dis-
played in the order they were selected.
Reference
- To change the order, select a reorder source document, then a reorder destination document.
If a document has a watermark at the head, the same watermark is also printed for the second and subse-
quent documents.
If a document does not have a watermark at the head, no watermark is printed even when it is specified for
some of the second and subsequent documents.
Configurable items to combine and print documents

In the Combine - Print Details screen, configure or change the settings for the following functions.
Item Description
[Copies:] Specify the number of copies.
[Print] Select either 1-Sided Print or 2-Sided Print.
[Color] Configure color settings to print documents.
[Finishing] Configure settings such as for sorting or grouping, stapling, punching, or Fold/Bind.
[Continuous Print] Configure this item when [2-Sided] is selected in [Print]. Specify whether, after print-
ing an odd-page document, to print the first page of the next document on the back
side of the last page of the first document.
[Page Margin] The page margin is set to the left, right, or top of paper. You can shift the image part
according to the page margin.
[Stamp/Composi- Configure settings to print the determined items such as date and time or stamp.
tion]
Reference
- Fold/Bind can be configured when the optional Finisher is installed.
- The punch settings can be configured when the Punch Kit is installed on the optional Finisher.
- When combining and printing document, you cannot select the Sort, or Group function.

7.3 Print - Basic (Public, Personal, or Group User Box)
7
7.3.1 Copies
Use the keypad to enter the number of copies. The allowable range is 1 to 9999.
Reference
- To reset the setting to 1, press the [C] key on the control panel.
7.3.2 1-Sided/2-Sided
Select whether to print one side or both sides of sheets of paper.

Print - Basic (Public, Personal, or Group User Box) 7.3
7
7.3.3 Color
Configure color settings to print documents.
Reference
- [Full Color]: Prints a document in full color.
– You can print documents saved in this machine in full color even if they are saved in black and white.
- [Black]: Prints a document in black and white.
- [Use Existing Color Setting]: Prints a document with the color settings used when it was saved.
7.3.4 Finishing
Configure sorting, grouping, finishing and other settings.
d Reference
When the finisher is installed, you can change the ejection method in Administrator Settings. For the Offset
function, refer to the [User's Guide Copy Operations].
<When [Print] is selected>

7
<When [Combine] is selected>
Sort/Group
Selecting Sort feeds copies by set. Selecting Group feeds copies by page.
Offset
Select Yes to sort sheets by set or page so that the user knows where the document is separated. When the
finisher is installed, the printed sheets are fed while shifting them for each separation. When the finisher is not
installed, the printed sheets are fed while alternately sorting them.
Staple
Printed sheets are stapled at a corner or two points.
Staple - Position Setting

If you select the type of stapling, specify the position. The following screen shows an example of [2 Position].
Punch
Printed sheets are punched for filing.

7
Punch - Position Setting
Specify hole positions.
Fold/Bind
Configure the following settings when a finisher is installed.
Item Description
[Half-Fold] Folds printed sheets of paper before being fed.
[Center Staple & Staples printed sheets of paper at two center points and folds them in two before
Fold] being fed.

7
Select the desired function.
7.3.5 Combine
A multi-page original is combined and printed on one page.
Item Description
[2in1] Combines a 2-page original into one page.
[4in1] Combines a 4-page original into one page. You can select the combining order of
original pages.
[8in1] Combines An 8-page original into one page. You can select the combining order of
original pages.

7
7.3.6 Zoom
The images can be enlarged or reduced when they are printed. Specify the magnification.
Item Description
[Existing Setting] Prints A document with the magnification that was specified when it was saved.
[Manual] Specify the magnification between 25.0% and 400.0% on a 0.1% basis. Use the
keypad to directly enter the magnification.
[Full Size] Prints a document with the size specified when it was saved, without being enlarged
or reduced.
[Minimal] Reduces a document slightly to leave margin around the image.
[+][-] Press this button to adjust the zoom ratio of the image on a 0.1% basis.
[Fixed Zoom] Specify the fixed magnification that is preset in this machine. This setting is useful
when enlarging or reducing documents to a standard size.
[User Preset In addition to fixed magnifications, preset frequently used magnifications in advance
Zoom] and use them later.
• You can preset up to three magnifications.
d Reference
For details on presetting magnifications, refer to the [User's Guide Copy
Operations].
Reference
- Regardless of the Use Existing Color Setting or Original Type setting, you can print documents saved
in A4 v size in enlarged A3 w size. To rotate and enlarge the image as shown in the example, you must
previously set [Enlargement Rotation] to [Allow] in the Utility menu. For details on the enlargement ro-
tation, refer to the [User's Guide Copy Operations].

7
7.3.7 Continuous Print
You can select this setting if you have selected 2-Sided printing when combining and printing documents.
Multiple document are printed continuously when they are combined and printed. When printing in 2-Sided
mode, select whether, if printing a document ends on the front side of a sheet of paper, to start printing of
the next document on the back side of the sheet or on the front side of a new sheet.
Reference
- [Yes]: The next document is printed continuously from the back side of the last page of the previous
document.
- [No]: The next document is printed from the front side of a new sheet.

Print - Application (Public, Personal, or Group User Box) 7.4
7
7.4 Print - Application (Public, Personal, or Group User Box)
7.4.1 Page Margin

The page margin is set to the left, right, or top of paper. It can assure a punching or stapling space.
Page Margin
Item Description
[Margin Position] Select the margin position.
[Auto Zoom]: A page margin position along the long side of the paper is selected if
the original length is 11-11/16 inches (297 mm) or less. A page margin is created
along the short side of the paper if the original length exceeds 11-11/16 inches (297
mm).
[Top]: Select this setting to position a margin on the top.
[Left]: Select this setting to position a margin on the left.
[Right]: Select this setting to position a margin on the right.
[Adjust Value] Specify the width of a page margin between 1/16 and 3/4 inches (0.1 and 20.0 mm).
To set the margin width to 0 inch (0 mm), press [None].
Image Shift
When a page margin is created, the image can be shifted according the position of the margin. You can spec-
ify the shift length to move the image to the left, right, top, or bottom within 1/16 to 10 inches (0.1 to 250.0
mm) to fit the page margin position.
Reference
- Specify the page margin width on a 1/16 inch (0.1 mm) basis by pressing [-] or [+].
- To set the margin width to 0 inch (0 mm), press [No Shift].

7
Image Shift - Change Back Shift
To create a page margin in 2-Sided printing mode, press [Change Back Shift] to specify the image shift length
on the back side. You can specify the shift length to move the image to the left, right, top, or bottom within
1/16 to 10 inches (0.1 to 250.0 mm) to fit the page margin position.
Reference
- Specify the page margin width on a 1/16 inch (0.1 mm) basis by pressing [-] or [+].
- To set the margin width to 0 inch (0 mm), press [No Shift].
7.4.2 Sheet/Cover/Chapter Insert

You can configure the Cover Sheet, Insert Sheet, or Chapters function.
Item Description
[Cover Sheet] Prints documents with front and back covers.
[Insert Sheet] Inserts colored sheets or other type of paper before the specified pages when doc-
uments are printed.
[Chapters] Configure this setting when printing documents in 2-Sided printing mode. Docu-
ments are printed while pages are fed so that the specified pages, the first page of
each chapter for example, necessarily turns to the front side.

7
7.4.3 Sheet/Cover/Chapter Insert - Cover Sheet
Documents are printed with front and back covers.
COVER
ABC ABC
Item Description
[Front Cover]/ Configure settings for front and back covers. For details, refer to the table below.
[Back Cover]
[Paper] Select a paper tray in the following cases.
• When [Front (Copy)] or [Front (Blank)] is selected for [Front Cover]
• When [Back (Copy)] or [Back (Blank)] is selected for [Back Cover]
The following shows the front and back cover settings.
Item Description
Front Cov- None A front cover is not attached to a document.
er
Front The first page of a document is printed on the front cover sheet. The second
(Copy) page is printed on the back side of the front cover sheet when [2-Sided] print-
ing is selected.
Front A blank sheet is inserted before the first page of a document.
(Blank)
Back Cov- None A back cover is not attached to a document.
er
Back The last page of a document is printed on the back cover sheet. The last two
(Copy) pages are printed on the front and back sides of the back cover sheet when
[2-Sided] printing is selected.
Back A blank sheet is inserted after the last page of a document.
(Blank)

7
Reference
- Load the front and back cover sheets in the tray in advance.
- To add cover sheet setting when printing the document that you copied and saved in a User Box, either
one of the following conditions must have been satisfied when you saved the document.
– A paper tray was specified
– Cover Sheets were configured
7.4.4 Sheet/Cover/Chapter Insert - Insert Sheet

Colored sheets or other type of paper are inserted before the specified pages when documents are printed.
You can configure the setting to insert sheets into up to 30 positions in an original of up to 999 pages.
Item Description
Page specifica- Specify a page you want to insert a sheet into. Press a page button, and use the key-
tion/[Sort] pad to enter the desired page number. To sort the entered pages in ascending order,
press [Sort].
[Insert Paper] Select a tray to load the sheets to be inserted. Check that sheets are loaded with the
same size and orientation as for the printing paper.
[Insert Type] Specify whether to print a document on the inserted sheets (Copy) or leave them
blank (Blank). For details, refer to the table below.
Select [Copy] or [Blank] in Insert Type. Configure the setting as follows depending on whether you select 1-
Sided or 2-Sided printing. Example: When page "6" is specified
Item Description
[Copy] (when 1- A sheet is inserted as the sixth sheet and the sixth page of the document is printed
Sided is selected) on that sheet.
[Copy] (when 2- The back side of the third sheet is left blank. A specified sheet is inserted as the
Sided is selected) fourth sheet and the sixth and seventh pages of the document are printed on that
sheet.

7
Item Description
[Blank] (when 1- A specified sheet is inserted after the sixth page.
Sided is selected)
[Blank] (when 2- A specified sheet is inserted as the fourth sheet. When you specify an odd pages,
Sided is selected) the back side of the inserted sheet is left blank.
7.4.5 Sheet/Cover/Chapter Insert - Chapters

You can configure this setting when printing documents in 2-Sided printing mode. Documents are printed
while pages are fed so that the specified pages, the first page of each chapter for example, necessarily turns
to the front side. You can configure the setting to insert sheets into up to 30 positions in an original of up to
999 pages.
Item Description
Page specifica- Specify front-sided pages. Press a page button, and use the keypad to enter the de-
tion/[Sort] sired page number. To sort the entered pages in ascending order, press [Sort].
[Chapter Paper] To copy document data on chapter sheets, select [Copy Insert] and select a chapter
paper tray. Check that sheets are loaded with the same size and orientation as for
the printing paper.

7
7.4.6 Stamp/Composition
In Stamp/Composition screen, you can configure the following functions.
Item Description
[Date/Time] The date and time of printing are printed on the pages.
[Page Number] A page number is printed on all pages of a document.
[Stamp] A preset character string such as "URGENT" is printed on pages.
[Copy Protect] Hidden text is printed on all pages to prevent unauthorized copying.
[Copy Guard] A stamp is printed on all pages as a copy guard.
[Password Copy] A document is printed with an embedded password on all pages to prevent un-
authorized copying.
[Stamp Repeat] Text or an image is repeatedly printed on all pages.
[Header/Footer] A header or footer is printed on pages.
• This item is not displayed when the header or footer is not registered.
d Reference
For details on how to register a header or footer, refer to the [User's
Guide Copy Operations] or [User's Guide Network Scan/Fax/Net-
work Fax Operations].
[Registered Overlay] A registered image is overlaid on printed pages.
• This item is not displayed when no overlay image is registered.
d Reference
For details on how to register an overlay image, refer to page 7-77.
7.4.7 Stamp/Composition - Date/Time

The date and time of printing are printed on the pages.
Item Description
[Date Format] Select the format for the date.
[Time Format] Specify whether to add the time, and select the format to display the time.
[Pages] Select whether to print the date and time on all pages or the first page only.
[Print Position] Specify the print position. To fine-adjust the print position, press [Adjust Position].
Specify the shift length of the print position to the left, right, top or bottom using a
value between 1/16 and 1-15/16 inches (0.1 and 50.0 mm).
[Text Details] Specify the details of text to be printed.
• Text Color: Select the printing color from black, red, blue, green, yellow, cyan, or
magenta.
• Text Size: Select the printing text size from 8 pt, 10 pt, 12 pt, or 14 pt.
• Text Type: Select the font type from Times Roman or Helvetica.

7
7.4.8 Stamp/Composition - Page Number
The page number is printed on all pages of the document.
Settings
Item Description
[Starting Page Specify the starting page number.
Number]
[Starting Chapter Specify the starting chapter number.
Number]
[Page Number Select the format to display a page number.
Type]
[Insert Sheet Set- Specify whether to print a page number on an inserted sheet. For the available set-
ting] tings, refer to page 7-23.
• [Text Color]: Select the printing color from black, red, blue, green, yellow, cyan,
or magenta.
• [Text Size]: Select the printing text size from 8 pt, 10 pt, 12 pt, or 14 pt.
• [Text Type]: Select the font type from Times Roman or Helvetica.

7
Insert Sheet Setting
Specify whether to print a page number on inserted sheets.
Item Description
[Cover [Print on Front and A page number is printed on the front and back covers.
Sheet] Back Cover]
[Print on Back Cover A page number is not printed on the front cover.
only]
[Do not print Page A page number is printed on neither the front cover nor the back
Number] cover.
[Insert [Print Page #] A page number is printed on inserted copy sheets.
Sheet
(Copy)] [Do Not Print #] A page number is not printed on inserted copy sheets.
[Skip the Page(s)] Inserted copy sheets are not counted. Page numbers are not
printed.
[Insert [Do Not Print #] Page numbers are not printed on inserted blank sheets.
(Blank)]
[Skip the Page(s)] Inserted blank sheets are not counted. Page numbers are not
printed.
7.4.9 Stamp/Composition - Stamp

A preset character string such as "URGENT" is printed on pages.
Item Description
[Stamp Type/Pre- Select a stamp type such as URGENT, PLEASE REPLY, or DO NOT COPY.
set Stamps]
Pages Select whether to print the date and time on all pages or the first page only.

7
Item Description
[Text Size] Select the printing text size from Minimal or Standard.
[Text Color] Select the printing color from black, red, blue, green, yellow, cyan, or magenta.
7.4.10 Stamp/Composition -Copy Security -Copy Protect

Hidden text is printed on all pages to prevent unauthorized copying. When a document printed with copy pro-
tection text is copied, the hidden text appears clearly repeated throughout the pages of the copies so that
the reader knows that it is a copy.
Configure the setting for the copy protect to be applied. You can apply up to eight strings or stamps. If you
set the angle of strings or stamps to 45 degrees (or -45 degrees), however, the number of areas in which you
can place strings or stamps is limited to 4.
In the Copy Protect screen, you can configure the following settings.
Item Description
[Copy Protect Select a type of copy protect to be printed.
Type]
[Detail Settings] Press this button to specify the color, density, and text size of copy protect to be
printed.
[Position] Press this button to specify the angle and printing order of copy protect to be print-
ed.

7
Copy Protect Type
Item Description
[Registered Press this button to apply the stamp images that were pre-registered with the utility
Stamp] software.
• Use Copy Protection Utility to register stamps. For details, refer to the relevant
utility software manual.
• Registered stamps may require multiple areas depending on their contents.
[Preset Stamp] Press this button to apply a standard string such as Invalid Copy, Copy, or Private
as a preset stamp. One stamp requires one area.
[Date/Time] Press this button to apply the date and time the document was registered.
• [Date Format] requires one area.
• [Time Format] requires one area.
[Other] Press this button to specify the job number, serial number, and distribution control
number the document was registered with.
• [Job Number]: The job number for the print job is printed. A job number requires
one area.
• [Serial Number]: The serial number assigned to this machine is printed. The serial
number requires one area. The serial number is assigned at the time of shipment
of this machine. For details on settings, contact your service representative.
• [Distribution Control Number]: The entered number of copies is printed. A distri-
bution control number requires one area. Enter the distribution control number,
and select "Number Only" or "Put zeros in front(total 8-digits)" as the output for-
mat.
Detail Settings
Press [Detail Settings] to specify the text color, density, background pattern, and other items.
Item Description
[Text/Back- Select the text and background colors from black, magenta, or cyan.
ground Color]
[Density] Select the density from the light, standard, or dark.
[Copy Protect Select the pattern and contrast to be applied when the copy is reproduced. Select
Pattern] the patter from Emboss Text or Emboss Background.
[Text Size] Select the printing text size from Minimal, Standard, or Large.
[Pattern Over- Select pattern printing from Front (Overwrite) or Back.
write]
[Background Pat- Select the background pattern from eight types.
tern]
Position
In the Copy Protect setting screen, press [Position] to specify the print position by angling the selected stamp
or leaving a space.
Configure the following settings.
- Setting an angle of the copy protect within the area (+45 degrees/0 degrees/-45 degrees)
- Inserting a space between copy protects
- Reordering printing order of copy protect
- Deleting the copy protect or space
Item Description
[Change Pos./De- Select a copy protect to be changed, and then press [Change Position]/[Insert
lete] Space]/[Delete].

7
7.4.11 Stamp/Composition - Copy Security - Copy Guard
To prevent unauthorized copying, this function prints a text such as "Invalid Copy" or "Private" or information
such as Date/Time on all pages of paper as a copy guard (copy inhibit information) when printing. A page
with a copy guard printed on it cannot be copied or saved in a User Box.
aft aft aft aft
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Dr Dr Dr Dr
Dr Dr Dr Dr
Dr Dr Dr Dr
Dr Dr Dr Dr
REPORT REPORT REPORT
Configure the setting for the copy guard to be applied. You can apply up to 6 copy guards.
For Copy Guard, you can configure the following settings.
Item Description
[Copy Guard Select a type of copy guard.
Type]
[Detail Settings] Specify the color, pattern, and text size of the selected copy guard.
Copy Guard Type
Item Description
one area.
mat.

7
Detail Settings
Press [Detail Settings] to specify the text color, contrast, background pattern, and other items.
Item Description
ground Color]
[Copy Guard Pat- Specify the contrast of a copy guard. [Emboss Background] is selected for the pat-
tern] tern.
tern]
7.4.12 Stamp/Composition - Copy Security - Password Copy

To prevent unauthorized copying, this function configures stamp settings for a text such as "Invalid Copy" or
"Private" or information such as Date/Time on all pages of paper, and prints with an embedded password.
When a sheet of paper with an embedded password is copied, scanned, or saved in a User Box, the currently
running job is suspended, and the password entry screen is displayed. In this case, enter the password to
carry out the desired operation.
aft aft aft aft
aft aft aft aft
aft aft aft aft
aft aft aft aft

Dr Dr Dr Dr
Dr Dr Dr Dr
Dr Dr Dr Dr
Dr Dr Dr Dr
REPORT REPORT REPORT
To enable Password Copy, select [Yes], and press [Password] to specify the password.
Reference
- For confirmation, enter the password twice in the control panel.
If a password is specified, you can configure a stamp. You can apply up to 6 stamps.
Item Description
[Stamp Type] Select the type of stamps.
[Detail Settings] Specify the color, pattern, and text size of the selected stamp.

7
Stamp Type
Item Description
one area.
mat.
Detail Settings
Press [Detail Settings] to specify the text color, contrast, background pattern, and other items.
Item Description
ground Color]
[Password Copy Specify the contrast of a pattern. [Emboss Background] is selected for the pattern.
Pattern]
tern]
7.4.13 Stamp/Composition - Stamp Repeat

Text or an image is repeatedly printed on all pages. Copy Protect stamps are used to prevent recopying.
However, Stamp Repeat stamps can be recopied.
You can apply up to eight strings or stamps. If you set the angle of strings or stamps to 45 degrees (or -45
degrees), however, the number of areas in which you can place strings or stamps is limited to 4.
In the Stamp Repeat screen, you can configure the following settings.
Item Description
[Stamp Repeat Select a type of stamp repeat to be printed.
Type]

7
Item Description
[Detail Settings] Specify the color, density, and text size of stamp repeat to be printed.
[Position] Select the angle or printing order of stamp repeat to be printed.
Stamp Repeat Type
Item Description
[Registered Press this button to apply the stamp images that were pre-registered with the utility
Stamp] software.
• Use Copy Protection Utility to register stamps. For details, refer to the relevant
utility software manual.
• Registered stamps may require multiple areas depending on their contents.
one area.
mat.
Detail Settings
Press [Detail Settings] to specify the text color, density, and other items.
Item Description
[Text Color] Select the text and background colors from black, magenta, or cyan.
[Density] Select the density from the light, standard, or dark.
[Pattern Over- Select pattern printing from [Front (Overwrite)], [Transparent], or [Back].
write]
Position
In the Stamp Repeat setting screen, press [Position] to determine the print position of the stamp, for example,
by angling the stamp or leaving a space.
Configure the following settings.
- Setting an angle of the stamp repeat within the area (+45 degrees/0 degrees/45 degrees)
- Inserting a space between stamp repeats
- Reordering printing order of stamp repeat
- Deleting the stamp repeat or space
Item Description
[Change Pos./De- Select Stamp Repeat to be changed, and press [Change Position]/[Insert
lete] Space]/[Delete] to specify.

7
7.4.14 Stamp/Composition - Header/Footer
Configure settings to insert the header or footer. To insert the header or footer, you must register their con-
tents in Administrator Settings in advance. Press Check/Change Temporarily to temporarily change and print
the contents of the registered header and footer.
d Reference
For details on how to register the header or footer, refer to the [User's Guide Network Scan/Fax/Network Fax
Operations].
Item Description
[Recall Head- Select the desired ones from the registered headers and footers.
er/Footer]
[Check/Change Press this button to check or change the selected header or footer. For details, refer
Temporarily] to page 7-30.
[Reset] Press this button to cancel the use of the temporarily changed header or footer.
Check/Change Temporarily
In the Header/Footer setting screen, press [Check/Change Temporarily] to change the registered header or
footer.

7
Item Description
[Header Settings], Specify whether to print the header and footer. Press [Print] to configure the follow-
[Footer Settings] ing setting.
• [Text]: Specify a header or footer text in the touch panel.
• [Date/Time]: Configure the date and time settings for the header or footer.
• [Other]: Configure setting to add the distribution control number, job number, or
serial number to the header or footer. The serial number is assigned at the time
of shipment of this machine. For details on settings, contact your service repre-
sentative.
[Pages] Select whether to print the header and footer on all pages or the first page only.
• [Text Color]: Select the printing color from black, red, blue, green, yellow, cyan,
or magenta.
• [Text Size]: Select the printing text size from 8 pt, 10 pt, 12 pt, or 14 pt.
• [Text Type]: Select the font type from Times Roman or Helvetica.
7.4.15 Stamp/Composition - Registered Overlay
Settings
A registered image is overlaid and printed on the specified pages. Select [Yes] to use an overlay image.
Reference
- Overlay images can be registered in Copy mode as well as in User Box mode. An overlay image that
was registered in Copy mode can be used for printing a document in the User Box. An overlay image
that was registered from an image in the User Box can be used in Copy mode.
d Reference
For details on how to register an overlay image, refer to page 7-77.
Item Description
[Recall Overlay Specify whether to print a registered overlay image on the front or back side. Press
Image] an item to select an overlay image and configures its setting. For details, refer to
page 7-32.
[Pages] Select whether to print the selected overlay image on all pages or the first page only.

7
Overlay Setting
Select an overlay image and configure it settings. You can also preview the image.
Item Description
[Thumbnail In the thumb-nail view, you can check overlay images. In the Display Name mode,
View]/[Display you can check overlay images using their file names. Select the desired overlay im-
Name] age.
[Detail Settings] Press this button to specify how to compose an overlay image.
• [Density]: Use the keypad to enter the density of an overlay image (using a value
between 20 to 100%).
• [Color]: Select the color of overlay image from full color, black, red, blue, green,
yellow, cyan, or magenta.
• [Composition]: Select Transparent, Background Composition (Original) or Back
to specify how to compose an overlay image.
[Image Details] Press this button to check the details of the overlay image including the preview im-
age, size, and color.
Reference
- The following shows three methods for composing an overlay.
– [Transparent]: Increases the brightness of the overlay image to be superimposed. This setting prevents
an original from being hidden by the composed overlay image.
– [Background Composition (Original)]: Composes the original as the background. The overlay image is
superimposed on the original when they are printed.
– [Back]: Composes the overlay image as the background. The original is superimposed on the overlay
image when they are printed.

7.5 Send
7
7.5 Send
7.5.1 Overview of the Transmission Settings

You can use the following functions to send a document saved in a User Box. Using these functions enables
you to easily send data by only registering destinations in this machine without transferring data via comput-
ers.
Item Description
Fax Sends document data by fax.
E-mail Sends document data as an attachment file of an E-mail.
Internet Fax Sends document data as an attachment file of an E-mail via an intranet or Internet.
IP Address Fax Sends document data to the destination specified with the IP address (host name)
or E-mail address of the destination.
PC (SMB) Sends document data to the shared folder in the specified computer.
FTP Sends document data to the specified FTP server.
WebDAV Sends document data to the specified server via network.
Description of the Send tab

Press [Send] to display the following screen. The available setting items for [Transmission Settings] are as
follows.
No. Item Description

1 [Send] Configure the destination and other settings to send the selected docu-
ments. If you have selected multiple documents, [Document Settings]
and [Application] are not available. (p. 7-35)
2 [Bind TX] Configure the printing order or other setting to print two or more docu-
ment selected. (p. 7-36)
d Reference

Send 7.5
7
Send
Press [Send] to display the following screen. You can configure transmission destination and additional func-
tions.

1 Configure the desti- Configure the destinations. (p. 7-37)
nations
2 Configure the func- Configure the functions that can be added when transmitting docu-
tions ments. (p. 7-47)
Bind TX
Press [Bind TX] to display the following screen after specifying the bind order. Some destination types or
function are not displayed since multiple documents are sent.

1 Configure the desti- Configure the destinations. (p. 7-37)
nations
2 Configure the func- Configure the functions that can be added when transmitting docu-
tions ments. (p. 7-47)

7.5 Send
7
7.5.2 Transmission Settings
Press [Send] to specify destinations and functions that can be added when transmitting documents.
Reference
- [Direct Input] is not displayed when Manual Destination Input is set to Restrict in [Security Settings] in
Administrator Settings.
1 2 3 4
5
6
7 8 9

1 [Address Book] Press this button to select the recipient from the pre-registered destina-
tions.
2 [Direct Input] Press this button to directly enter unregistered destinations.
3 [Job History] Select the recipients from the transmission log.
4 [Address Search] Press this button to search for the registered address when the LDAP
server is used.
5 [Group] Press this button to list the registered group addresses.
6 [Search] Press this button to search the address book for destination.
7 [Document Settings] Press this button to specify the resolution, file type, or color when send-
ing a document.
8 [Communication Set- Press this button to configure communication settings.
tings]
9 [Application] Press this button to specify additional functions such as Stamp or Page
Print.

Send 7.5
7
7.5.3 Combine
Document Order
After selecting documents, press [Bind TX] to display the binding order selection screen. Documents will be
sent in the order they are displayed in this screen. When this screen appears, the documents are displayed
in the order they were selected.
Reference
- To change the order, select a reorder source document, then a reorder destination document.

7.6 Send (Public, Personal, or Group User Box)
7
7.6.1 Address Book - Search

Search for transmission destinations. The following methods are available to search for the registered desti-
nations.
Address Type
Press this button to search for the destination by address type that was specified when the destination is
registered.
d Reference
For details on the [Default Address Book] setting, refer to the [User's Guide Network Scan/Fax/Network Fax
Operations].
The [Search] screen is displayed when you press [Search] if [Default Address Book] is set to [Index] in [User
Settings] - [Custom Display Settings] - [Scan/Fax Settings] in the Utility menu.

1 [Address Type] Registers addresses by registered type.

Send (Public, Personal, or Group User Box) 7.6
7
Index
The Index screen appears by index that was specified when they were registered.
The [Index] screen is displayed when you press [Search] if [Default Address Book] is set to [Address Type] in
[User Settings] - [Custom Display Settings] - [Scan/Fax Settings] in the Utility menu.

1 [Index] Displays addresses by registered index.
Detail Search
Enter the address name or a part of the address to search for the destination address. Select either [Name]
or [Address], and enter an index.

7
Detail Search - Search options
In the Detail Search screen, select a condition to display search options. Select the additional search condi-
tions, and press [OK].
Reference
- To configure whether to display the search option screen and options displayed on that screen, use
[Search Option Settings] in the setting menu. For details, refer to the [User's Guide Network
7.6.2 Direct Input

Directly enter an unregistered destination as a recipient.
Reference
- When Manual Destination Input is set to Individual Management in [Security Settings] in Administrator
Settings, Direct Input is not available except for Fax.

7
7.6.3 Direct Input - Fax
Enter the fax number in the touch panel.
Next Destination
Press this button to continuously specify another destination.
When the Confirm Address (TX) function is specified:

You are prompted to enter the fax number again after pressing [OK]. Enter the fax number, and press [Start].
Reference
- [Next Destination] can be selected on the second input screen.
d Reference
For details on the Confirm Address (TX) function, refer to the [User's Guide Network Scan/Fax/Network Fax
Operations].
7.6.4 Direct Input - E-mail

Enter the E-mail address in the touch panel.
Reference
- You can register the frequently used user names or domain names and call them when sending E-mail
messages. Before you use this function, you must register the prefix and suffix in Administrator Set-
tings. For details on the prefix and suffix, refer to the [User's Guide Network Administrator].
Next Destination

7
7.6.5 Direct Input - Internet Fax
Reference
Next Destination
Receiver RX Ability
Select settings that are receivable in the Internet Fax destination. You can select multiple receivable settings.
Item Description
[Compression Select JPEG Color, JPEG (Grayscale), MMR, MR, or MH.
Type]
[Paper Size] Select A3, B4 or A4.
[Resolution] 600e600 dpi (Ultra Fine), 400e400 dpi (Super Fine), 200e200 dpi (Fine), or 200e100
dpi (Standard).

7
7.6.6 Direct Input - IP Address Fax
Enter the IP Address Fax destination.
Item Description
[Address] Enter the IP address (host name) or E-mail address of the destination.
[Port Number] Use the keypad to enter the sending port number (using a value from 1 to 65535).
[Destination Ma- Select [Color] when the destination machine supports color printing.
chine Type]
[Next Destination] Press this button to continuously specify another destination.
7.6.7 Direct Input - PC (SMB)

Directly enter the PC (SMB) address.
Host Name
Specify the host name or IP address of the destination in the touch panel.
File Path
Enter the path of the destination folder in the touch panel.
User Name
Enter the login user name in the touch panel.
Password
Enter the login user password in the touch panel.

7
Reference
Check the folder information on the destination computer.
Next Destination
7.6.8 Direct Input - FTP

Directly enter the FTP address.
Host Name
File Path
User Name
Enter the login user name in the touch panel. Press [Anonymous] to enter "anonymous".
Password
Detail Settings
Press this button to configure the more detailed settings.
Item Description
[Port Number] Enter a port number.
[PASV] Specify whether to use the PASV mode.
[Proxy] Specify whether to use a proxy server.
Next Destination

7
7.6.9 Direct Input - WebDAV
Directly enter the WebDAV destination.
Host Name
File Path
User Name
Enter the login user name in the touch panel.
Password
Detail Settings
Press this button to configure the more detailed settings.
Item Description
[Port Number] Enter a port number.
[Proxy] Specify whether to use a proxy server.
[SSL Settings] Specify whether to use SSL for sending.
Next Destination

7
7.6.10 Job History
Job History displays the latest five fax destinations that this machine have sent faxes to. You can select des-
tinations from this history.
7.6.11 Address Search

The [Address Search] tab is displayed when the LDAP server is configured in Administrator Settings.
Reference
- For details on the LDAP server setting, refer to the [User's Guide Network Administrator] - Enabling
LDAP.
- The display position of [Address Search] tab varies depending on user settings. For details, refer to the
[User's Guide Network Scan/Fax/Network Fax Operations].

7
7.6.12 LDAP Search - Search
Enter a search keyword and press [Start Search] to search for the destination address in the specified LDAP
server.
7.6.13 LDAP Search - Advanced Search

Specify multiple search conditions to search for the target address.
Name
Enter the name in the touch panel.
E-mail Addr.
Fax Number
Enter the fax number in the touch panel.
Last Name
Enter the last name in the touch panel.
First Name
Enter the first name in the touch panel.
City
Enter the city name in the touch panel.

7
Company Name
Enter the company name in the touch panel.
Department
Enter the department in the touch panel.
OR/AND/STARTS WITH/ENDS WITH

Select the search condition from OR, AND, STARTS WITH, or ENDS WITH. When not specifying any condi-
tions, press [No].
7.6.14 Overview of the Document Settings

Configure document settings such as the resolution or file type.
7.6.15 Document Settings - Resolution

Select the resolution for sending faxes.
Reference
- This function is not available when performing Bind TX.

7
7.6.16 Document Settings - File Type
Specify the file type of data being transmitted.
File Type
The available file types are as follows.
Item Description
[PDF] Saves data in PDF format.
[Compact PDF] Further compressed PDF file.
[TIFF] Saves data in TIFF format.
[JPEG] Saves data in JPEG format.
[XPS] Saves data in XPS format.
[Compact XPS] Saves data in further compressed XPS file.
Reference
- JPEG cannot be selected when binding and sending multiple documents.
- If you select JPEG, [Page Separation] is automatically selected and set to [1 Every X Page(s)] in Scan
Setting.
- You can specify the compression format when saving a TIFF file in color. For details, refer to the [User's

7
Encryption
If the [PDF] or [Compact PDF] is selected for the file format, the encryption level can be specified.
Item Description
[Encryption Level] Select the encryption level.
[Password] Configure this item when you select the password for the encryption type. Enter the
password necessary to open encrypted data (up to 32 characters). For confirmation,
enter the password twice.
[Document Per- Configure this item when you select the password for the encryption type. Enter the
missions] password necessary to change document permissions (up to 32 characters). For
confirmation, enter the password twice.
Encryption - Detail Settings

Configure the detailed permission settings when the document permission is specified in [Encryption].

7
Item Description
[Printing Allowed] Select whether to allow or restrict printing data. [Low Resolution] appears when the
Encryption Level is set to [High level].
[Enable copying Select whether to allow or restrict extracting text images.
of text, images
and other con-
tent]
Press [Forward ] to further configure Changes Allowed settings.


7
Item Description
[Changes Al- Select the permission level about changes to the document, including signing, en-
lowed] tering, or commenting data.
Stamp Composition
Press this button to select how to compose the contents to be added in Stamp/Composition.
Item Description
[Image] Select this setting to insert the text as an image.
[Text] Select this setting to insert the text as text.
• The date, time, page number, header, or footer is composed as text.
• The stamp is composed as an image.
Outline PDF
Outline PDF can be selected when Compact PDF is selected for the file type. This function performs outline
processing for characters, ensuring a smooth display image. It can also be edited using an application such
as Adobe Illustrator.
d Reference
This function enables you to specify the accuracy of outline processing when creating outline PDF data. For
details, refer to the [User's Guide Network Scan/Fax/Network Fax Operations].

7
Scan Setting
Specify a collection of data.
Item Description
[Multi Page] Creates all the scanned originals as one file. This item cannot be specified together
with the JPEG file type.
[Page Separation] Separates the scanned data to save every specified number of pages to one file. Use
the keypad to enter the number of pages to be saved in one file.
• [Page Separation] cannot be selected when binding and sending multiple docu-
ments.
[E-mail Attach- Specify the method to use to attach a file to an E-mail when Page Separation is se-
ment Method] lected.
• [All Files Sent as one (1) E-mail]: Attaches all files to one E-mail.
• [One (1) File per E-Mail]: Attaches one file to one E-mail.
7.6.17 Document Settings - Color

Configure color settings to send documents. Data that has been saved using this machine contains the full
color data even if it is saved in gray scale or black and white; therefore, it can be changed to full color when
it is sent.
Item Description
[Use Existing Sends documents with the color setting used when they were saved.
Color Setting]
[Full Color] Sends documents in full color.
[Gray Scale] Sends documents in gray scale.
[Black] Sends documents in black and white.
Reference
- This function is not available when performing Bind TX.
- A document that has been saved in gray scale or black and white using a different machine does not
contain the full color data; therefore, it cannot be changed to full color when it is sent.

7
7.6.18 Overview of the Communication Settings
Configure communication lines, digital signature, and other communication settings.
7.6.19 Communication Settings - Line Setting
Description of Line Settings

Configure line settings for fax transmission.
Overseas TX
Faxes are sent to locations with poor communication conditions at a lower baud rate.
Reference
- This function cannot be used together with the following functions.
– Polling TX
– Polling RX
– Bulletin board

7
ECM OFF
The Error Correction Mode (ECM) is turned off when sending data. ECM is an error correction mode defined
by ITU-T (International Telecommunication Union - Telecommunication Standardization Sector). Fax ma-
chines equipped with the ECM feature communicate with each other, confirming that the data sent is free of
errors. Thus, communication can be made free from disturbances due to line noises, etc. If noises frequently
occur, it may take a slightly long time to complete a communication compared with ECM OFF. After sending
has been ended, this machine automatically returns to ECM ON.
Reference
- This machine sends faxes in ECM ON unless ECM OFF is specified.
– Polling RX
– Polling TX
– V.34 OFF
– Bulletin board registration
– Bulletin board polling reception
V.34 OFF
V34 is a communication mode used for super G3 fax communication. When the remote machine or this ma-
chine is connected to a telephone line via PBX, however, you may not establish a communication in the super
G3 mode depending on telephone line conditions. In this case, it is recommended that you turn V34 off to
send data. After sending has been completed, this machine automatically returns to the V34 mode.
Reference
– Polling RX
– Polling TX
– Bulletin board registration
– Bulletin board polling reception
– ECM OFF
Check Dest. & Send

The specified fax number is compared with the remote fax number (CSI) and data is sent only when those
fax numbers match. If they do not match, the communication will fail; therefore preventing a sending error.
Reference
- To use the Check Dest. & Send, you must register the local fax number in the remote machine in ad-
vance.
Select Line
You can specify [Line 1] or [Line 2] for sending data when two optional Fax Kit are installed. Specify the line
used for transmission. If you select [Not Set], either Line 1 or Line 2 whichever is not busy is used for trans-
mission. If both lines are idle, Line 1 is used first.
Reference
- You cannot specify a line when [Line 2 Setting] is set to [RX Only] in [Multi Line Settings]. For details on
the Multi Line Usage function, refer to the [User's Guide Network Scan/Fax/Network Fax Operations].
- To use two lines as external and extension lines, be sure to specify the line to be used. If you select [Not
Set], a sending failure may occur.

7
7.6.20 Communication Settings - E-Mail Settings
E-mail Settings
Specify the document name, subject, From address and message body for sending e-mail messages.
Document Name
The name of the file to be saved is displayed. This document name can also be specified in the [File Docu-
ment] screen. The document name whichever is specified later will be applied to this column. You can enter
up to 30 characters.
Subject
The text specified in the Utility menu is automatically displayed. To change the contents, press [Direct Input].
You can enter up to 64 characters.

7
From
Displays the E-mail address of the administrator specified in the Utility menu.
Reference
- The E-mail address of this machine is used for Internet faxing.
- You cannot directly enter the address when [Change the "From" Address] is set to Restrict in Adminis-
trator Settings - [System Settings] - [Restrict User Access] - [Restrict Access to Job Settings]. For de-
tails on the [Change the "From" Address] setting, refer to the [User's Guide Network Scan/Fax/Network
Fax Operations].
Body
The E-mail body specified in the Utility menu is displayed. To change the contents, press [Direct Input]. You
can enter up to 256 characters.

7
7.6.21 Communication Settings - URL Notification Setting
URL Notification
Use the URL Notification function to specify the E-mail address to be notified about the completion of a job
and data location. The URL contains information for linking to a User Box. Click the link in the text to directly
move to the User Box screen.
Reference
- A destination for the User Box in the main unit, FTP, PC (SMB), and WebDAV operation can be specified
for the destination in URL Notification Setting.
- URL Notification Setting does not function when sending E-mails or faxes.
- If the authentication mode or User Box password is enabled, the password input screen corresponding
to each respective authentication status appears. On completion of all authentication processing, the
User Box screen appears.
Detail Search
You can search for E-mail addresses from the registered destinations. Enter the address name or a part of
the address to search for the destination address. Select either [Name] or [Destination], and enter an index.
Direct Input
Reference

7
7.6.22 Communication Settings - Communication Method Settings
Specify how to send or receive data.
Timer transmission (Timer TX)

Specify the sending time. Transmitting faxes in discount telephone rate hours such as late at night or early in
the morning will reduce the cost. Use the keypad to specify the communication starting time.
Reference
- It is specified in hours and minutes.
- You cannot specify the date.

7
Password transmission (Password TX)
Use this function to send a document by attaching a password. If the recipient's fax machine is set to closed
network reception, the sender's fax machine should transmit the same password as used for the closed net-
work reception.
Reference
- You can use this function only when the remote machine is our model and supports the closed network
reception (with password) function.
- Use the keypad to enter the password.
F-Code transmission (F-Code TX)

This function allows you send documents to a specific User Box of the remote machine by entering the SUB
address and the password. F-Code TX can be used for the confidential transmission and relay transmission
functions.
Reference
- To use the F-Code for transmission, the remote machine must support the F-Code function.
Item Description
Confidential TX Documents are sent to the Confidential RX User Box of the remote machine. Enter
the destination User Box number in the SUB Address box and the confidential trans-
mission password in the Password box.
Relay TX Documents are sent to the Relay Distribution User Box of the remote machine when
the remote machine supports the relay distribution function. Enter the Relay Distri-
bution User Box number in the SUB Address box and the password in the Password
box.

7
7.6.23 Communication Settings - E-mail Encryption
This item is displayed when [S/MIME Communication Settings] is set to [ON] in Administrator Settings - [Net-
work Settings] - [E-Mail Settings]. Specify whether to encrypt E-mails to be sent from this machine.
d Reference
For details on the S/MIME Communication Settings, refer to the [User's Guide Network Administrator].
7.6.24 Communication Settings - Digital Signature

This item is displayed when [S/MIME Communication Settings] is set to [ON] in Administrator Settings - [Net-
work Settings] - [E-Mail Settings]. Select whether to add a digital signature to E-mails to be sent from this
machine.
Reference
- You may not be able to add a digital signature or you may be forced to add a digital signature depend-
ing on the S/MIME communication settings.
d Reference
For details on the S/MIME Communication Settings, refer to the [User's Guide Network Administrator].
7.6.25 Communication Settings - Fax Header Settings

Specify whether to attach sender information (TTI) when sending documents. Select the sender name from
the sender name list.
Reference
- To register the contents of the header information to be added to the original, use [Header Information]
in the Utility menu. For details, refer to the [User's Guide Network Scan/Fax/Network Fax Operations].
- To register how the header information will be added, use [Header/Footer Position] in the Utility menu.
For details, refer to the [User's Guide Network Scan/Fax/Network Fax Operations].

7
7.6.26 Overview of the Application settings
Configure the other settings (Stamp/Composition, and Send & Print) that are available for sending docu-
ments.
7.6.27 Application - Stamp/Composition - Date/Time

For the setting procedure, refer to page 7-21.
7.6.28 Application - Stamp/Composition - Page Number

7.6.29 Application - Stamp/Composition - Stamp

7.6.30 Application - Stamp/Composition - Header/Footer


7
7.6.31 Application - Send & Print
Specify whether to print documents while being sent. Also configure print settings.
Item Description
[Copies:] Use the keypad to enter the number of copies. A number between 1 and 9999 can
be specified.
[Simplex/Duplex] Select 1-Sided or 2-Sided.
[Staple] Select whether to staple the printed sheets.
[Staple - Position If you select the type of stapling, specify the position.
Setting]

7.7 Filing Settings (Public, Personal, or Group User Boxes)
7
7.7.1 Overview of the Filing Settings

You can rename or delete documents saved in a Public, Personal, or Group User Box so that the documents
in the box are organized. The available functions are as follows.
Item Description
Delete Deletes an unnecessary document such as a document that you have printed or
sent.
Edit Name Renames a saved document.
Move Moves the data of a saved document to another Public, Personal, or Group User
Box.
Copy Copies the data of a saved document to another Public, Personal, or Group User
Box.
Save in external Saves a document from a User Box into the external memory, which is connected
memory to this machine.
Document Details Enables you to check the date and time a document has been saved as well as a
preview image.
Description of the Filing Settings tab

Press [Filing Settings] to display the following screen. The available setting items for [Filing Settings] are as
follows.
1
2
3
4
5

1 [Delete] Deletes the selected document.
2 [Edit Name] Renames the selected document.
3 [Move] Configure settings to move the selected document.
4 [Copy] Configure settings to copy the selected document.
5 [Save to External Saves the selected document in the external memory.
Memory.]
d Reference

Filing Settings (Public, Personal, or Group User Boxes) 7.7
7
7.7.2 Deleting documents
You can delete unnecessary files, for example the files you have already printed. You can select multiple files
and delete them at the same time. After checking document details, press [Delete].
7.7.3 Edit Name

Renames a saved document. Enter a new name in the touch panel.
Reference
- The new document name will be used as the file name when it is set. Note that when you rename the
document that you plan to send, consider the naming and other conditions forced by the destination
server.
- If necessary, you can rename the document just before you send it.
7.7.4 Moving documents

Move a saved document to another User Box. For the destination User Box, a Public, Personal, or Group
User Box can be selected. Select the destination User Box, check document data, and then press Start on
the control panel or [Start] in the touch panel.
Reference
- The contents displayed in a Personal or Group User Box vary depending on the logged in user.
- You do not need to enter the password even if it is specified in the destination User Box.

7
7.7.5 Copy
Copy the data of a saved document to another User Box. For the destination User Box, a Public , Personal,
or Group User Box can be selected. Select the destination User Box, check document data, and then press
Start on the control panel or [Start] in the touch panel.
Reference
- The contents displayed in a Personal or Group User Box vary depending on the logged in user.
- You do not need to enter the password even if it is specified in the destination User Box.
7.7.6 Save in external memory

You can save a document stored in a User Box to the external memory. Pressing [Document Settings], to
configure the settings of a document to be saved.
Reference
- For information on the external memory, refer to page 7-98.
- Multiple documents can be saved collectively.
- A document cannot be renamed while it is being saved. Before saving a document, change the file
name as appropriate.

7
Document Settings
You can specify the resolution, file type, and color of the document to be saved. If you select multiple docu-
ments, settings are reflected in all documents.
Document Settings - Resolution

Select the resolution of the document to be saved.

7
Document Settings -File Type
When specifying the file type, select [Yes]. The available setting items are as follows.
Item Description
[File Type] Select the file type for the file to be saved.
[Encryption] If the PDF or Compact PDF is selected for the file format, the encryption level can
be specified. For details, refer to page 7-49.
[Outline PDF] Configure this item when you select Compact PDF for the file type. For details, refer
to page 7-51.
Document Settings - Color


7
7.7.7 Document Details
Check the details of a saved document in the touch panel.
Displaying detailed information

Select a document, and press [Document Details] to check. The following information is displayed.
Item Description
[Registered Time] Displays the date and time the document was registered.
[User Name] Displays the user name or mode (SCAN, COPY, or PRINT) by which the document
was registered.
[Document Displays the name of the document.
Name]
[No. of Pages] Displays the number of pages in the document.
[Job No.] Displays the job number when the document was registered.
[ ][ ] If multiple documents are selected, use [ ] or [ ] to switch them.
[Preview] Press this button to change to the Preview screen. For details, refer to page 7-68.
Preview
In the Document Details screen, press [Preview] to check the preview image of the saved document. You can
view the image at full size or at a size of 2, 4 or 8 times the normal size. After you have changed the display
size, use the scroll bars located in the right and the bottom of the image to view to the desired portion.
Reference
- For a document with multiple pages, only the image of the first page can be viewed.

7.8 Application
7
7.8 Application
7.8.1 Overview of the Application settings

You can edit a document saved in a Public, Personal, or Group User Box by changing the order of or delete
pages in the document. You can also register the image of a saved document to be overlaid on the printed
data. The available functions are as follows.
Item Description
Edit Document Deletes, rotates, or moves the selected page.
Register Overlay Registers the image of a saved document to be overlaid on the printed data.
Document Details Enables you to check the date and time a document has been saved as well as a
preview image.
Description of the Application tab

Press [Application] to display the following screen. The available setting items for [Application Settings] are
as follows.
1
2

1 [Edit Document] Deletes, rotates, or moves the selected page.
2 [Register Overlay] Registers the image of a saved document to be overlaid on the printed
data.
d Reference

Application 7.8
7
7.8.2 Edit Document
Select a document and press [Edit Document]. The Edit Document screen is displayed. To view the image of
a document page before editing it, press the [Preview /Set Range]. For details, refer to page 7-75.
Edit Document - Delete Page

You can delete a specific page from a saved document. For example, you can delete blank pages to reduce
the amount of data.
0 If you delete the only page of a document, the whole document will be deleted.
0 You will be unable to undo the deletion or restore the deleted pages because they are overwritten when
they are deleted. If you will need the unchanged version of the document, make a backup copy of the
document in advance. For details on how to copy a document, refer to page 7-65.
1 Select a page to be deleted, and then press [Delete Page].

% To select only odd pages, press [Odd Page].
% To select only even pages, press [Even Page].
% After selecting [Odd Page] or [Even Page], you can use a page key to select the desired page or
cancel the selection.
2 Check that the specified page has been deleted from the screen.
% At this time, the specified page is not deleted from document data.
% In this example, the specified pages (pages 1, 3, and 4) have been deleted.
3 To completely delete the pages, press [Start] or the Start key on the control panel.
% To cancel the deletion, press [Cancel] to return to the Application screen.

7.8 Application
7
4 Check the information of the displayed screen. To delete the pages, select [Save].
% To cancel the deletion, press [Do Not Save] to return to the Edit Document screen.
The selected pages are deleted and the document is saved.
Edit Document - Rotate Page

You can rotate the specified pages in a saved document. When a double-sided original has been scanned,
the top and bottom may be reversed page by page or the orientation may be different depending on the orig-
inal orientation. In this case, you can rotate selected pages so that the whole document will be viewed more
easily.
0 You will be unable to restore the pages because they are overwritten when they are rotated. If you will
need the unchanged version of the document, make a backup copy of the document in advance. For
details on how to copy a document, refer to page 7-65.
1 Select a page to be rotated, and then press [Rotate Page].

% To select only odd pages, press [Odd Page].
% To select only even pages, press [Even Page].
% After selecting [Odd Page] or [Even Page], you can use a page key to select the desired page or
cancel the selection.
The preview images of the selected pages are displayed together with the rotation setting screen.

Application 7.8
7
2 While checking the preview image, select the rotation angle.
% You can select a rotation angle from left 90 degrees, right 90 degrees, and 180 degrees.
% In this example, [Left 90°] is selected.
3 Press [OK].
4 If you are sure to rotate the selected pages, press [Start] or the Start key on the control panel.
% In the example, the specified pages (pages 1 and 2) have been rotated.
% At this time, the document data is not changed.
5 Check the information of the displayed screen. To rotate the pages, select [Save].
% To cancel the rotation, press [Do Not Save] to return to the Edit Document screen.
The selected pages are rotated and the document is saved.

7.8 Application
7
Edit Document - Move Page
You can change the order of the pages within a saved document by moving the specified pages.
0 You cannot rotate the only page of a document.
0 You will be unable to restore the pages because they are overwritten when they are moved. If you will
need the unchanged version of the document, make a backup copy of the document in advance. For
details on how to copy a document, refer to page 7-65.
0 You can directly enter the page number you want the selected page move to. This is useful when a doc-
ument consists of many pages. For details, refer to page 7-75.
1 Select a page to be moved, and then press [Move Page].

% Only one page can be moved at a time. To move two or more pages, repeat the above steps for
each of the pages you want to move.
% The example demonstrates how to move page 6 to between pages 2 and 3.
The destination setting screen is displayed.
2 While checking the screen, select the moving position.

% To move the selected page to the beginning of the document, press [Top].
% To move the selected page to the end of the document, press [Last Page].
% To move the selected page to between pages, press between them.
3 Press [OK].

Application 7.8
7
4 If you are sure to move the selected page, press [Start] or the Start key on the control panel.
% At this time, the document data is not changed.
5 Check the information of the displayed screen. To move the page, select [Save].
% To cancel the movement, press [Do Not Save] to return to the Edit Document screen.
The selected page is moved and the document is saved.

7.8 Application
7
Preview/Set Range
You can specify a range of pages and check preview images when the selected document consists of mul-
tiple pages. You can also change the display size.
Item Description
[ Prev. Page] Moves to the previous page.
[Next Page ] Press this button to move to the next page.
[Zoom] You can view the image at full size or at a size of 2, 4 or 8 times the normal size. After
you have changed the display size, use the scroll bars located in the right and the
bottom of the image to view to the desired portion.
[Set Page Range] Specify the range of pages to be checked.
Use the keypad to enter a number in [From:] and [To:] respectively. Then press [Dis-
play Page] to preview the specified starting or ending page.
To set [From:] or [To:] to the page being previewed, select the button and then press
[Match Display].
Preview/Specify by Input
This item is displayed when [Move Page] is selected. When too many pages are saved, specify the destination
page by entering the page number. The following shows a procedure to specify the destination of the move
operation.
1 In the Move Page screen, press [Preview].

The Preview/Specify by Input screen is displayed.

Application 7.8
7
2 Display the previous or next page of the destination.
% Press [ Prev. Page] or [Next Page ], or use the keypad to enter a page number and press [View].
% You can use [Zoom] to view the selected pages at full size or at a size of 2, 4 or 8 times the normal
size. After you have changed the display size, use the scroll bars located in the right and the bottom
of the image to view to the desired portion.
3 Specify the insertion position.

% To move before the displayed page, press [Before].
% To move after the displayed page, press [After].
4 Press [OK].

7.8 Application
7
7.8.3 Register Overlay
Register a document saved in a User Box as an overlay image. You can overlay the selected image to a print-
ed document using [Stamp/Composition] in the Print tab. This function is useful when you want to print the
images (such as company or product logos) that are not provided by this machine (stamps and page numbers
are those provided by this machine).
Reference
- You can register up to 100 overlay images.
- When you select a multi-page document, the first page is registered as an overlay image.

Application 7.8
7
Register Overlay - New
Register a new overlay image.
1 Select a document and press [Register Overlay].
2 Press an unregistered image button and press [New].
3 Enter the name of the overlay image to be registered, and press [OK].
% You can enter up to 16 characters.
4 Press [Start].

7.8 Application
7
Register Overlay - Overwrite
You can overwrite the registered overlay image with new one.
1 Select a document and press [Register Overlay].
2 Press the image button to be overwritten, and press [Overwrite].
3 Check the displayed message, and press [Overwrite].
4 Press [Start].
The overlay image is overwritten.

Application 7.8
7
Detail Settings
Configure the density or color of the newly registered or overwritten overlay image.
% Select the button of a target overlay image, and press [Detail Settings]. After configuring settings, press
[OK].
Item Description
[Density] Specify the density of the image. Use the keypad to enter the density using a value
between 20 and 100%.
[Color] Specify the color of the overlay image.
[Full Color]: Prints a document in full color.
[Black]: Prints a document in black and white.

7.9 Bulletin Board User Box (System User Box)
7
7.9 Bulletin Board User Box (System User Box)
7.9.1 Overview of the Bulletin Board User Boxes

The Bulletin Board User Box is used to register a browsing document. A document registered in the Bulletin
Board User Box is sent by the polling transmission function when a polling request is issued from the remote
machine.
7.9.2 Bulletin Board User Box screen

Select the [Bulletin Board User Box] in the [System] tab to display registered Bulletin Board User Boxes. Se-
lect the Bulletin Board User Box that contains the document registered in this machine.
7.9.3 Printing a document in a Bulletin Board User Box

You can print a document saved in the Bulletin Board User Box. Check the preview or information of the doc-
ument, press [Start] or the Start key on the control panel.
7.9.4 Deleting a document in the Bulletin Board User Box

You can save only one document in one Bulletin Board User Box. To register a new document in the Bulletin
Board User Box, delete the existing document, and send a new document to the Bulletin Board User Box.
To delete the document saved in the Bulletin Board User Box, check its registration time or source, and press
[Delete].

Polling TX User Box (System User Box) 7.10
7
7.10 Polling TX User Box (System User Box)
7.10.1 Overview of the Polling Transmission User Boxes

The Polling TX User Box is used to save a document to be sent in response to a request from a receiver. The
process of saving a specific document in the Polling TX User Box is called polling transmission.
7.10.2 Printing a document in the Polling TX User Box

You can print a document saved in the Polling TX User Box. Check the preview or information of the docu-
ment, press [Start] or the Start key on the control panel.
Reference
- You can register a document in the Polling TX User Box as an overlay image. For details on how to reg-
ister an overlay image, refer to page 7-78.
7.10.3 Deleting a document in the Polling TX User Box

You can save only one document in the Polling TX User Box. To register a new document in the Polling TX
User Box, delete the existing document, and perform polling transmission of a new document. To delete the
document saved in the Polling TX User Box, check its registration time or source, and press [Delete].
d Reference
For details on the polling transmission procedure, refer to the [User's Guide Network Scan/Fax/Network Fax
Operations].

7.11 Secure Document User Box (System User Box)
7
7.11.1 Overview of the Secure Document User Box

The Secure Document User Box is used to save a document that was printed with the specified ID and pass-
word. To print a document, you must enter the ID and password. The authentication procedure varies de-
pending on the Prohibited Functions When Authentication Error setting in Administrator Settings - [Security
Settings] - [Security Details]. For details, contact the administrator of this machine.
d Reference
For details on how to save a secure document, refer to the [User's Guide Print Operations].
7.11.2 Authentication procedure 1

Follow the procedure below when Prohibited Functions When Authentication Error is set to [Mode 1] in [Se-
curity Settings] - [Security Details] of Administrator Settings.
Press [Secure Document User Box]
Enter the ID of the secure document
Enter the password of the secure document
A list of documents appears
Select the document to be printed, and configure print settings
7.11.3 Authentication procedure 2

Follow the procedure below when Prohibited Functions When Authentication Error is set to [Mode 2] in [Se-
curity Settings] - [Security Details] of Administrator Settings.
Reference
- If [Mode 2] is selected, enter the password for each document even when the ID is the same. This is
because you need to select the document first before entering the password. Therefore, the security
level in this mode is higher than mode 1.
Press [Secure Document User Box]
Enter the ID of the secure document
A list of documents appears
Select the document to be printed, and enter the password of the secure document

Secure Document User Box (System User Box) 7.11
7
7.11.4 Print - Printing
You can add some functions to a document saved in the Secure Document User Box when printing the doc-
ument.
Copies
Use the keypad to enter the number of copies. A number between 1 and 9999 can be specified.
Print
Select 1-Sided or 2-Sided.
Color
Finishing
Combine
Zoom
Page Margin
Sheet/Cover/Chapter Insert
Stamp/Composition

7
7.11.5 Filing Settings
You can handle a document saved in the Secure Document User Box.
Reference
- To delete all documents in the Secure Document User Box at a time, select [User Box Settings] - [Delete
Secure Print Documents] in Administrator Settings. For details, refer to page 8-20.
Item Description
[Delete] Deletes an unnecessary document such as a document that you have printed.
[Edit Name] Renames a saved document.
[Document De- Enables you to check the date and time a document has been saved as well as a
tails] preview image.

Memory RX User Box (System User Box) 7.12
7
7.12 Memory RX User Box (System User Box)
7.12.1 Overview of the Memory RX User Box

The Memory RX User Box is used to save a received document in the memory and print it as required. When
memory reception is enabled, a received document is automatically saved in the Memory RX User Box. To
check a document saved in the Memory RX User Box, select [Compulsory Memory RX User Box] in the [Sys-
tem User Box] tab, and then enter the password that was specified when memory reception was enabled.
d Reference
For details on how to specify the password for memory reception settings, refer to the [User's Guide Network
7.12.2 Print
Select a document to be printed, and press [Print]. After the specified document has been printed, data is
deleted automatically.

You can handle a document saved in the Memory RX User Box.
Item Description
[Delete] Deletes a document that does not need to be printed.

7.13 Annotation User Box (System User Box)
7
7.13.1 Overview of the Annotation User Box

Annotation User Boxes are used to automatically assign a number to a saved documents and add the number
when printing or sending the document. You can pre-register the number to be assigned when creating the
User Box and change it when printing or sending documents. For the functions you can configure when print-
ing or sending documents, refer to page 7-9 and the sections that follow. Select [Annotation User Box] in the
[System User Box] tab, and press [Use/File]. The registered Annotation User Boxes are displayed.
Reference
- Go to Administrator Settings to register the Annotation User Box. For details, refer to page 8-17.
- For the types of numbers that can be printed in Annotation User Boxes, refer to page 7-90.
- To print the numbers specified in the Annotation User Box without saving a document in the User Box,
set Auto Document Delete Time to [Do Not Keep]. This is useful for managing the numbers that are add-
ed to the copied documents. Specify the Auto Document Delete Time when you create an Annotation
User Box. For details, refer to page 8-17.
If you open a User Box, you can configure print and transmission settings.
7.13.2 Print - Basic

7.13.3 Print - Page Margin


Annotation User Box (System User Box) 7.13
7
7.13.4 Print - Sheet/Cover/Chapter Insert - Cover Sheet
7.13.5 Print - Sheet/Cover/Chapter Insert - Insert Sheet

7.13.6 Print - Sheet/Cover/Chapter Insert - Chapters

7.13.7 Print - Stamp/Composition - Date/Time

7.13.8 Print - Stamp/Composition - Page Number

7.13.9 Print - Stamp/Composition - Stamp

7.13.10 Print - Stamp/Composition - Copy Security - Copy Protect

7.13.11 Print - Stamp/Composition - Copy Security - Copy Guard

7.13.12 Print - Stamp/Composition - Copy Security - Password Copy

7.13.13 Print - Stamp/Composition - Stamp Repeat

7.13.14 Print - Stamp/Composition - Registered Overlay

7.13.15 Description of the Send tab

7.13.16 Send - Direct Input - E-mail

7.13.17 Send - Direct Input - PC (SMB)


7
7.13.18 Send - Direct Input - FTP
7.13.19 Send - Direct Input - WebDAV

7.13.20 Send - Job History

7.13.21 Send - LDAP Search - Search

7.13.22 Send - LDAP Search - Advanced Search

7.13.23 Send - Document Settings - Resolution

7.13.24 Send - Document Settings - File Type

7.13.25 Send - Document Settings - Color

7.13.26 Send - Communication Settings - E-mail Settings

7.13.27 Send - Communication Settings - URL Notification Setting

7.13.28 Send - Communication Settings - E-mail Encryption

7.13.29 Send - Communication Settings - Digital Signature

7.13.30 Send - Application - Stamp/Composition - Date/Time

7.13.31 Send - Application - Stamp/Composition - Page Number


7
7.13.32 Send - Application - Stamp/Composition - Stamp
7.13.33 Send - Application - Send & Print

7.13.34 Send - Application - Stamp Element
Secondary Field
Add text to a number to be printed. You can enter up to 20 characters.
Date/Time
Select the format for the date and time to be printed.
Density
Select the density for the annotation numbers to be printed.

7
Number Type
Select the output format (number of digits) for the annotation numbers to be printed.
Print Position
Select the printing position.

7
You can handle a document saved in an Annotation User Box.
Item Description
[Delete] Deletes an unnecessary document such as a document that you have printed.
7.13.36 Application - Register Overlay


7.14 Re-Transmission User Box (System User Box)
7
7.14 Re-Transmission User Box (System User Box)
7.14.1 Overview of the Fax Retransmit User Box

The Fax Retransmit User Box is used to save a document, which was unable to be sent after the number of
redials reached the value specified in Line Parameter Settings because the remote machine was busy when
sending the fax for a predetermined time period. With this User Box, you can print for conformation or resend
a saved document later. Select [Re-Transmission User Box] in the [System User Box] tab, and press
[Use/File]. A list of saved documents are displayed.
Reference
- Before you can save a document in the Fax Retransmit User Box, you must enable the Fax Retransmit
User Box in the [Fax Settings] of Administrator Settings. For details on settings, refer to the [User's
7.14.2 Print - Proof Print

Before retransmitting a saved document, you can print the document for conformation. Data is not deleted
after being printed. Select a document to be printed, and press [Proof Print]. Check document information,
and press [Start].
7.14.3 Send - Fax

Retransmit a saved document. Select a document, select the [Send] tab, and press [Fax].
Reference
- You can specify a new destination when retransmitting a document. You can specify the new destina-
tion in Address Book, Direct Input, or Job History.
- You can configure transmission settings when you retransmit a saved document. You can also config-
ure line and fax header settings. For details, refer to page 7-53 and page 7-60.
- After document sending has been completed, data is deleted automatically.

Re-Transmission User Box (System User Box) 7.14
7
7.14.4 Filing Settings - Delete
Stop retransmission and delete the target document. Select a document, select the [Filing Settings] tab, and
press [Delete].

7.15 Password Encrypted PDF User Box (System User Box)
7
7.15 Password Encrypted PDF User Box (System User Box)
7.15.1 Overview of the Password Encrypted PDF User Box

When you use PageScope Web Connection or PageScope Direct Print to print a PDF file that has been
saved with a password configured, or you print an encrypt PDF data that has been saved in the external
memory, the data is automatically saved in the Password Encrypted PDF User Box. Select [Password En-
crypted PDF User Box] in the [System User Box] tab, and press [Use/File]. A list of saved documents are dis-
played.
Reference
- Only password encrypted PDF data saved by the user who is logged in is displayed when User Authen-
tication is enabled in this machine.
7.15.2 Print/Save −Print/Save

Select a document to be printed or saved, and press [Print/Save]. When printing or saving a document, enter
the password assigned to the PDF file. After printing or saving has been completed, documents in the Pass-
word Encrypted PDF User Box are deleted automatically.
Reference
- Whether to print or save is specified in the direct print instruction issued from your computer. You can-
not change a print instruction to a save instruction or vice versa.

You can delete a saved document if it does not need to be printed. Select a document to be deleted, and
press [Delete].

ID & Print User Box (System User Box) 7.16
7
7.16 ID & Print User Box (System User Box)
7.16.1 Overview of the ID & Print User Box
Viewing documents
This item appears when user authentication settings are configured. A document saved in this User Box can
be printed by the user of the document when the user is logged in to the machine. When you print a document
from a computer over the network to this machine by entering the user name and password, the document
is temporarily saved in the ID & Print User Box.
% Select [ID & Print User Box] in the [System User Box] tab, and press [Use/File]. A list of saved docu-
ments are displayed.
Reference
- When there are documents saved in the ID & Print User Box, the following buttons are displayed in the
login screen. Enter the user name and password, and press the desired button.
– [Begin Printing]: Press this button to print documents saved in the ID & Print User Box without logging
in to this machine.
– [Print & Login]: Press this button to login to this machine and print the documents saved in the ID & Print
User Box.
– [Login]: Press this button to log in to this machine but not print the documents. After you are logged in,
you can print or delete documents saved in the ID & Print User Box.
- Documents can be saved in the ID & Print User Box even when user authentication is not enabled. In
addition, jobs saved by public users can be saved in the ID & Print User Box. For details, refer to
page 8-25.
- After printing documents has been completed, the data in the ID & Print User Box is deleted automat-
ically. A confirmation screen for confirming if you are sure to delete the data appears depending on the
settings in Administrator Settings.
d Reference
For details on how to print a document from a computer to the ID & Print User Box, refer to the [User's Guide
Print Operations].

7.16 ID & Print User Box (System User Box)
7
7.16.2 Print - Print
1 Select a document to be printed, and press [Print].
2 Select whether to delete the document after printing.

Select a document to be deleted, and press [Delete].

External Memory (System User Box) 7.17
7
7.17 External Memory (System User Box)
7.17.1 External memory device
Supported external memory devices

Requirements for external memory devices of this machine are as follows.
- USB flash memory device that supports the USB (1.1/2.0) interface
- FAT32-formatted memory device
- Memory capacity of up to 2 GB is recommended.
- The security function has not been added or the security function can be turned off.
Reference
- If the memory capacity exceeds 4 GB, the USB memory may not work when it is connected to this ma-
chine.
- The USB memory cannot be used if it is recognized as multiple drives on the computer.
Connecting the external memory device

0 Use the USB connector on the side that is near the control panel. Do not use the USB connector near
the rear side because it is used for optional devices.
0 Do not disconnect the external memory device while saving a document in the external memory device
or printing a document saved in the external memory device.
0 Do not use the USB device (hard disk or USB hub) other than the USB flash memory device.
0 Do not connect or disconnect the USB memory when the hourglass is being displayed in the control
panel while this machine is active.
0 Do not disconnect the USB memory just after connecting it.
% Connect the external memory device to the USB connector on the side of this machine.
When the external memory device is connected, an icon appears at the bottom of the screen and the
following screen is displayed. If you will immediately use the external memory, select the intended pur-
pose. When not using the exert memory, select [Close].

7
Reference
- The intended purpose of the external memory to be displayed varies depending on the administrator
settings.
7.17.2 External memory screen

When the external memory device is connected, select [External Memory] to display the folder structure.
Entering a file path

In the touch panel, you can specify the file path to the folder containing the document to be printed. Press
[File Path], and enter the file path.
Reference
- Make sure that the total length of the file path and file name do not exceed 250 characters. If the number
of characters exceeds the limit, the file list is not displayed.
Selecting a file
You can print the following file types: PDF, JPEG, TIFF, and XPS. Select a document of one of these types
from the list.
Reference
- 2-sided printing, punching, or stapling are not supported for JPEG and XPS files.
- Printing is not possible when printing is restricted by Security Settings of a PDF file.
- This machine supports printing of PDF Version 1.6 or earlier.
- Only the files of printable file types are displayed in the list.
- File access fails when the total length of the file path and file name exceeds 250 characters.
- Up to 200 printable files are displayed in the folder of the specified file path. If the folder contains 200
or more files, it may take time to display the file list screen.
Printing encrypted PDF data

To print the encrypted PDF data saved in the external memory device, select the data in the External Memory
screen and print the data. When the print command is issued, the encrypted PDF data in the external memory
is saved in the Password Encrypted PDF User Box of this machine. Access the Password Encrypted PDF
User Box of this machine, and then print the data.
d Reference
For the Password Encrypted PDF User Box, refer to page 7-95.
Moving to the parent folder

To move to the parent folder, press [Up].

7
Opening a folder
To check the contents of a specific folder, press [Open].
Print
Select a document to be printed, and press [Print]. The Print Details screen is displayed.
Document Details
You can check the modification date, file name, and other properties of the selected document.
7.17.3 Print - Basic

Press [Print] to display the following screen.
Copies
Use the keypad to enter the number of copies. A number between 1 and 9999 can be specified.
Color
Specify whether to print the document in color or black and white.
Print
Binding Position
When you select 2-Sided in [Print], select the binding position.

7
Finishing
Reference
- 2-sided printing, punching, or stapling are not supported for JPEG and XPS files.
Paper
Select a tray to load printing paper.
7.17.4 Print - Application
Stamp/Composition - Date/Time
Stamp/Composition - Page Number

Stamp/Composition - Stamp
Stamp/Composition - Copy Security - Copy Protect

Stamp/Composition - Copy Security - Copy Guard

Stamp/Composition - Copy Security - Password Copy

Stamp/Composition - Stamp Repeat


7
7.17.5 Filing Settings - Save in User Box
This function saves a document stored in the external memory in a User Box. Specify the User Box and doc-
ument name, and press [Start] or the Start key on the control panel.
Item Description
[User Box] Select the Public, Personal, or Group User Box to save data in.
[Document Specify the name of the document to be saved.
Name] • If you select multiple files, you cannot specify the document name.

7.18 Mobile/PDA (System User Box)
7
This function enables you to print a document stored in a cellular phone or PDA via a Bluetooth communica-
tion or to save such a document in a User Box.
7.18.1 Operating environment

The cellular phones and PDAs that can be connected to this machine and the printable file must satisfy the
following conditions.
Communication Bluetooth Ver. 2.0 + EDR

protocol
Supporting profile OPP/BPP/SPP
Supporting file PDF/CPDF/XPS/CXPS/TIFF/JPEG/XHTML/RepliGo
type • For XHTML file types, the machine supports the character code of UTF-8/Shift-
JIS/ISO-8859 and the link file extensions of JPEG/JPG/PNG.
• This machine supports RepliGo version 2.1.0.8.
Reference
- To print documents from a cellular phone or PDA, the optional Local Interface Kit EK-605 is required.
The settings for enabling a Bluetooth communication are also required. Contact your service represent-
ative in advance.
- If you cannot access the link file when attempting to print an XHTML file, the document will either not
be printed or will be printed in a black frame depending on the setting in [User Settings] − [Cellular
Phone/PDA Setting] − [Link File Error Notification].
- To access the link file for printing an XHTML file, [WebDAV Settings] of this machine is required.
- To use a proxy for connection, register a proxy server in [Administrator Settings] - [Network Settings] -
[WebDAV Settings] - [WebDAV Client Settings] - [Host Address], and set [User Settings] - [Cellular
Phone/PDA Setting] - [Proxy Server Use] to [ON].
- The communication speed may drop or communication may be interrupted due to obstacles, signal
quality, magnetic field or static electricity.
- Protected documents and image data may not be sent depending on the security setting of the cellular
phone or PDA.

Mobile/PDA (System User Box) 7.18
7
7.18.2 Mobile/PDA - Print
Reference
- To save a file stored in a cellular phone or PDA in a User Box, or to print such a file, configure the ap-
propriate setting in Administrator Settings in advance. For details, refer to page 8-25. To use a Blue-
tooth communication, the Bluetooth setting must be enabled in this machine. For details, refer to
[User's Guide Network Administrator].
- When user authentication is specified on this machine, even a registered user cannot print a document
unless printing from a cellular phone or PDA is allowed in the machine setting. For user authentication,
contact the administrator of this machine.
Entering the PIN code

If you enter the 4-digit PIN code from a cellular phone or PDA, a connection is established, and data is sent
to this machine to be printed.
Reference
- Check the PIN code in the instruction manual or in the setting instructions of the cellular phone or PDA.
Check printing preferences

You can check the overview of the settings to print the received data.
d Reference
To configure print settings, select [Cellular Phone/PDA Setting] in the Utility menu. For details, refer to
page 8-12.

7
7.18.3 Mobile/PDA - Save
Entering the PIN code

If you enter the 4-digit PIN code from a cellular phone or PDA, a connection is established, and data is sent
to this machine to be saved in a User Box.
Reference
- Check the PIN code in the instruction manual or in the setting instructions of the cellular phone or PDA.

Mobile/PDA (System User Box) 7.18
7

8 User Box Settings
8.1 Menu tree of User Box Settings
8
8 User Box Settings

The following shows the menus and items used to configure User Box settings in the Utility menu.
8.1.1 User mode

1 [One-Touch/Us- 2 [Create User 1 [Public/Personal [New]
er Box Registra- Box] (p. 8-6) User Box] (p. 8-6)
tion] [Edit]
[Delete]
2 [Bulletin Board [New]
User Box] (p. 8-7)
[Edit]
[Delete]
3 [Relay User Box] [New]
(p. 8-9)
[Edit]
[Delete]
2 [User Settings] 2 [Custom Display 3 [User Box Set- [Default Tab]
Settings] tings] (p. 8-10)
[Shortcut Key 1]
[Shortcut Key 2]
[Cellular [Link File Error Notification] (p. 8-11)
Phone/PDA Set-
ting] [Proxy Server Use] (p. 8-11)
[Print] (p. 8-12) [Print]
[Color]
[Paper]
[Finishing]
[Page Margin]
[Stamp/Composi-
tion]

Menu tree of User Box Settings 8.1
8
8.1.2 Administrator Settings

1 [System Set- 0 [User Box Set- 1 [Delete Unused User Box] (p. 8-20)
tings] tings] (p. 8-20)
2 [Delete Secure Print Documents]
(p. 8-20)
3 [Auto Delete Secure Document]
(p. 8-21)
4 [Encrypted PDF Delete Time] (p. 8-21)
5 [ID & Print Delete Time] (p. 8-22)
6 [Document Hold Setting] (p. 8-22)
7 [External Memo- [Save Document]
ry Function Set-
tings] (p. 8-23) [Print Document]
[External Memory
Document Scan]
8 [Allow/Restrict User Box] (p. 8-23)
9 [ID & Print Delete after Print Setting]
(p. 8-24)
0 [Document Delete Time Setting]
(p. 8-24)

8
3 [One-Touch/Us- 2 [Create User 1 [Public/Personal [New]
er Box Registra- Box] (p. 8-16) User Box] (p. 8-6)
tion] [Edit]
[Delete]
[Delete Empty
User Box(es)]
(p. 8-7)
2 [Bulletin Board [New]
User Box] (p. 8-7)
[Edit]
[Delete]
3 [Relay User Box] [New]
(p. 8-9)
[Edit]
[Delete]
4 [Annotation [New]
User Box]
(p. 8-17) [Edit]
[Delete]
4 [Maximum [Max. No. of Use Boxes]
Number of User
Boxes] (p. 8-19) [Maximum Number of User Boxes]
4 [User Authenti- 2 [User Authenti- 1 [Administrative [ID & Print Set-

cation/ Account cation Settings] Setting] tings] (p. 8-25)
Track]
9 [System Con- 5 [Cellular Phone/PDA Setting] (p. 8-25)
nection]
0 [Security Set- 2 [User Box Administrator Setting] (p. 8-26)
tings]
4 [Security De- [Secure Print Only] (p. 8-27)
tails]
6 [HDD Settings] 1 [Check HDD Capacity] (p. 8-27)
2 [Overwrite HDD [Overwrite Meth-
Data] (p. 8-28) od]
[Encryption Priori-
ty]
[Overwrite Priori-
ty]
3 [Overwrite All Data] (p. 8-29)
4 [HDD Lock Password] (p. 8-30)
5 [Format HDD] (p. 8-31)
6 [HDD Encryption Setting] (p. 8-31)
8 [Stamp Settings] 1 [Apply Stamps] [Printing]
(p. 8-32)
[Sending]

User mode settings 8.2
8
8.2 User mode settings
8.2.1 Creating a User Box

Create a Public, Personal, or Group User Box. You can configure the following items when create a User Box.
Reference
- To change the setting of a created User Box, select the target User Box and press [Edit].
- If [Edit] is selected, you cannot change the User Box number.
- To delete a created User Box, select the target User Box and press [Delete].
Page (1/2)
Item Description
[User Box No.] Automatically displays an unassigned number. To specify a User Box
number, press [User Box No.], and use the keypad to enter the User Box
number between 1 and 999999999.
[User Box Name] Press [User Box Name], and enter the User Box name in the control panel
(up to 20 characters). Specifying different User Box numbers enables you
to create User Boxes with the same name.
[Password] Specify a password to limit access to the User Box. Press [Password], and
enter the password in the control panel (up to 8 characters).
[Index] Select the index type.
[Type] Select [Public], [Personal], or [Group] depending on User Authentication or
Account Track settings.
If [Personal] is selected, specify the owner user. To select the owner user,
use the owner user change page.
If [Group] is selected, specify the owner account. To select the owner ac-
count, use the Change Owner screen.

8
Page (2/2)
Item Description
[Auto Document Delete Specify the period from the date/time when a document was saved in or
Time] last retrieved form a User Box to the date/time when it is to be deleted au-
tomatically.
• In Delete Time, you can specify the time in addition to the number of
days. To specify the time, enter the numeric value on a 1-minute basis
in the range from 5 minutes to 12 hours.
• When not deleting a document, select [Save].
• Depending on the settings in Administrator Settings, you may not be
able to operate.
[Confidential RX] This item appears when the optional Fax Kit is installed. Select whether to
add the confidential RX function to a User Box. When adding the confiden-
tial RX function, enter the confidential RX password.
• For confirmation, enter the confidential RX password again.
Delete Empty User Box(es) (Administrator Settings)

Automatically searches for and deletes an empty User Box if the Public, Personal, or Group User Box is cre-
ated in Administrator Settings. Press [Delete Empty User Box(es)] in the Create User Box screen.
Bulletin Board User Box

Create a Bulletin Board User Box. You can create up to 10 Bulletin Board User Boxes. The available setting
items are as follows.
Reference

8
Page (1/2)
Item Description
[Type] Select [Public], [Personal], or [Group] depending on User Authentication or
Account Track settings.
If [Personal] is selected, specify the owner user. To select the owner user,
use the owner user change page.
If [Group] is selected, specify the owner account. To select the owner ac-
count, use the Change Owner page.
Page (2/2)
Item Description
tomatically.

8
Relay User Box
You can create up to five Relay User Boxes. The creation and editing setting items are as follows.
Reference
Item Description
[Relay Destination] Select a relay destination to send data from the Relay User Box. Pre-reg-
ister the relay destination as a group destination.
• When registering a group destination as a relay destination, be sure to
set Abbreviation Dial in the group destination in advance.
[Relay TX Password] Specify a password to limit access to the User Box. Press [Relay TX Pass-
word], and enter the password in the control panel (up to 8 characters).
d Reference
For details on how to register the header or footer, refer to the [User's Guide Network Scan/Fax/Network Fax
Operations].

8
8.2.2 Custom Display Settings - User Box Setting
You can customize the User Box screen to fit your operating environment.
Default Tab
Specify the User Box page to be displayed after pressing User Box key on the control panel.
Reference
- [Public]: Displays the Public User Box page.
- [Personal]: Displays the Personal User Box page when User Authentication is enabled.
- [System]: Displays the System User Box page.
- [Group]: Displays the Group User Box page when Account Track is enabled.
Shortcut key
This function enables you to add up to two shortcut keys in the area on the lower right of the page. It is avail-
able when registering the frequently used System User Box as a shortcut key.
Reference
- A shortcut key is displayed only in the User Box mode after pressing the [User Box] key. Switching to
the Fax/Scan or Copy mode does not display the target User Box shortcut key.
- If Shortcut Key 1 is configured, [Language Selection] is not displayed.

8
8.2.3 Cellular Phone/PDA Setting - Link File Error Notification
This function enables you to specify processing to be performed if you cannot access a link file when at-
tempting to print an XHTML file from a cellular phone or PDA. (Default: [ON])
- [ON]: Prints a link file in a black frame.
- [OFF]: Does not print a link file part.
8.2.4 Cellular Phone/PDA Setting - Proxy Server Use

This function enables you to specify whether to use a proxy server to access a link file when printing an
XHTML file from a cellular phone or PDA. (Default: [OFF])
- [ON]: Uses a proxy server.
- [OFF]: Does not use a proxy server.
Reference
- To use a proxy server for connection, register the desired proxy server in [Administrator Settings] - [Net-
work Settings] - [WebDAV Settings] - [WebDAV Client Settings] - [Proxy Server Address]. For details,
refer to [User's Guide Network Administrator].

8
8.2.5 Cellular Phone/PDA Setting - Print Settings
When using a cellular phone or PDA to print a document through this machine, configure print settings.
Basic - Print
Basic - Color
Select Full Color or Black.
Basic - Paper
Select the printing paper size if the sent data does not contain paper size information.

8
Basic - Finishing
Specify Fold/Bind, Staple, or Punch.
Application - Margin
Select the margin position.
Application - Stamp/Composition - Date/Time

Application - Stamp/Composition - Page Number

Application - Stamp/Composition - Stamp

Application - Stamp/Composition - Copy Security - Copy Protect

Application - Stamp/Composition - Copy Security - Copy Guard

Application - Stamp/Composition - Copy Security - Password Copy


8
Application - Stamp/Composition - Stamp Repeat

8.3 Administrator Settings
8
8.3.1 User Box permissions
User types
This machine is intended for users of various positions. The User Box function therefore provides [User Box
Administrator] in addition to the administrator of this machine. The following shows the users and their avail-
able User Box types.
Reference
- To log in to this machine as the User Box administrator, execute the following steps when setting User
Authentication.
– Enter "boxadmin" in the User Name box.
– Enter the password specified in page 8-26 in the Password box.
Item Description
Public user When user authentication is disabled, every user is logged in as a public
user.
Registered user User registered by the administrator when User Authentication is enabled.
User Box administrator User who logs in as the User Box administrator when User Authentication
is enabled. This user can access all User Boxes regardless of whether a
password is specified.
Administrator User who manages this machine. This user can create, change, or delete
all User Boxes regardless of whether a password is specified.
Public User Box and Personal or Group User Box

The following shows the available functions of the (1) Public User Box that can be accessed by all users and
the (2) Personal or Group User Box that can be accessed only by specific users.
Function Create User Box Check, download, Change User Box Delete User Box
or delete a docu- setting
ment
User Box Pub- Personal Pub- Personal Pub- Personal Pub- Personal
type lic or Group lic or Group lic or Group lic or Group
Public user o − o − o − o −
Registered o o o o*1 o o*1 o o*1
user
User Box ad- o*2 o*2 o*2 o*2 o*2 o*2 o*2 o*2
ministrator
Administrator o o − − o*2 o*2 o*2 o*2
*1 The registered users can handle only the User Boxes that were created by them.
*2 The User Box administrator and administrator can handle User Boxes without entering the password even
if it is specified for the User Boxes.

Administrator Settings 8.3
8
8.3.2 Creating a User Box
You can register a new User Box. The following describes the types of the User Boxes that can be registered.
Reference
- Disabling User Authentication or Account Track saves the User Box registered as a Personal or Group
User Box as a Public User Box. The User Box name however remains unchanged.
- When User Authentication or Account Track is enabled, enter the ID and password when logging in to
this machine. After this, be sure to press [Login] or the Access key in the control panel to complete
authentication processing. If authentication is not completed, you cannot create a Personal or Group
User Box.
- When the optional Fax Kit is installed, you can configure confidential RX (F-Code TX) settings as the
Public, Personal, or Group User Box extension function. For details on the confidential RX function, re-
fer to the [User's Guide Network Scan/Fax/Network Fax Operations].
- When the setting for User Authentication is configured, you can specify a User Box administrator. A
User Box administrator can access all Public, Personal, and Group User Boxes.
Item Description
Public User Box Public User Box that can be accessed by everyone.
Personal User Box Personal User Box that can be accessed by only the login user when User
Authentication is enabled.
Group User Box User Box that can be accessed by only the user in the login account when
Account Track is enabled.
Bulletin Board User Box User Box used to perform Bulletin Polling TX or RX with F codes. This item
is available when the optional Fax Kit is installed.
Relay User Box User Box used to save relay data when using this machine as a relay dis-
tribution station to perform relay distribution with F codes. This item is
available when the optional Fax Kit is installed.
Annotation User Box User Box used to print or send a saved document with the date/time or fil-
ing number image. Specify the type of the text to be added when using this
User Box. When registering this User Box, specify the administrator mode.
Reference
- If [Password Rules] is enabled, you cannot create the password that is less than eight characters.
- When the registered User Box password contains less than eight characters, change it to eight char-
acters before setting Password Rules to ON. For details on Password Rules, refer to the [User's Guide
Copy Operations].
8.3.3 Creating Public, Personal, or Group User Box

For details, refer to page 8-6.
8.3.4 Creating Bulletin Board User Box

8.3.5 Creating Relay User Box


8
8.3.6 Creating Annotation User Box
Create an Annotation User Box. You can configure the following items when create a User Box.
Reference
Page (1/3)
Item Description
Reference
- When the registered User Box password contains less than eight characters, change it to eight char-
acters before setting Password Rules to ON. For details on Password Rules, refer to the [User's Guide
Copy Operations].

8
Page (2/3)
Item Description
[Count Up] Select whether to count the annotation number by job or by page.
[Secondary Field] Add text to the number to be printed (up to 20 characters).
[Date/Time] Select the format to display the date and time to be printed.
[Density] Select the density of the annotation numbers to be printed.
[Number Type] Select the output format (number of digits) of the annotation numbers to be
printed.
[Print Position] Select the printing position.
[Primary Field] Add any text (up to 40 characters).
Page (3/3)
Item Description
tomatically.
• To use a document to give an annotation only without saving or using
it for copying, select [Do Not Keep].

8
8.3.7 Maximum Number of User Boxes
Specify the maximum number of User Boxes that can be created for each user.

Select [Public], [Personal], or [Group] depending on User Authentication or Account Track settings.
Max. No. of User Boxes

To specify the maximum number of User Boxes, select [ON]. To not specify the limit and allow users to create
an infinite number of User Boxes, select [OFF].
Maximum Number of User Boxes

The allowable range of the maximum number of User Boxes is 0 to 1000. Use the keypad to enter the max-
imum number of User Boxes, and press [Apply] to determine it.
Reference
- If the maximum number of User Boxes is set to "0", you cannot create new ones.
- When the selected user already sets the number of User Boxes to 3, the allowable range of the maxi-
mum number of User Boxes changes 3 to 1000.

8
8.3.8 User Box Setting
Delete Unused User Box

Delete a User Box with no document saved, as an unnecessary User Box. To delete a User Box, confirm the
message that appears and select [Yes].
Delete Secure Print Documents

This function deletes all documents saved in the Secure Document User Box. To delete the User Box, confirm
the message and select [Yes].

8
Auto Delete Secure Document
Specify the period from the date/time when a secure document was saved or last retrieved to the date/time
when it is to be deleted automatically.
Reference
- In Delete Time, specify 5 minutes to 12 hours (on a 1-minute basis), 1 day, 2 days, 3 days, 7 days, or
30 days.
- When not deleting a document, select [Save].
Encrypted PDF Delete Time

Specify the period from the date/time when an encrypted PDF document was saved or last retrieved to the
date/time when it is to be deleted automatically.
Reference
30 days.

8
ID & Print Delete Time
Specify the period from the date/time when a document was saved in or last retrieved from the ID & Print
User Box to the date/time when it is to be deleted automatically.
Reference
30 days.
Document Hold Setting

Specify whether to save a document in a User Box when sending or printing it.
Reference
- When deleting a document after printing or sending, select [Yes]. To display a deletion confirmation
screen when printing or sending, select [ON] on the deletion selection screen.
- To delete a document after printing or sending the document, select [No].

8
External Memory Function Settings
Set the function of the external memory connected to this machine to ON or OFF.
Reference
- A function to save a document in external memory is set to OFF (not saved) in the factory setting. It is
also set to OFF (not saved) in the user function setting when User Authentication is enabled. To save a
document in external memory, change the setting to enable you to save a document in Administrator
Settings.
Item Description
[Save Document] Select whether to save (ON) or not save (OFF) scanned documents or doc-
uments stored in a User Box to the external memory.
[Print Document] Select whether to print (ON) or not print (OFF) documents saved in the ex-
ternal memory using the [Use/File] function.
[External Memory Docu- Scan a document in the external memory and select whether to save (ON)
ment Scan] or not save (OFF) it in a User Box.
Allow/Restrict User Box

Specify whether to release functions so that the user can create, edit, or delete a User Box.
Reference
- To enable the user to handle those functions, select [Allow].
- When not enabling the user to handle those functions, select [Prohibit]. Only the administrator can then
create, edit, or delete a User Box.

8
ID & Print Delete after Print Setting
Select whether to check that the document saved in the ID & Print User Box has been deleted after printed.
Reference
- To check with the user whether to delete the target document, select [Confirm with User].
- To delete the target document without checking with the user after printing, select [Always Delete].
Document Delete Time Setting

This function enables the administrator to specify the period from the date/time when a document was saved
in or retrieved from a User Box to the date/time when it is to be deleted automatically when the user cannot
specify the document deletion time.
When automatically specifying the document deletion time, select [Yes] and sec the deletion time.
Reference
30 days.

8
ID & Print Settings
Configure settings for ID & Print User Box.
Item Description
[ID & Print] [ON]: Saves all the Normal Print and Authentication & Print jobs, which
were requested from a registered user, in the ID & Print User Box.
[OFF]: Saves the Authentication & Print job, which was requested from a
registered user, in the ID & Print User Box. The Normal Print job is output
without being saved in the User Box.
[Public User] [Print Immediately]: Outputs a public user job or user-unauthorized job
without saving it in the User Box.
[Save]: Saves a public user job or user-unauthorized job in the ID & Print
User Box.
Reference
- A public user job is printed or saved when public user printing is enabled.
- A user-unauthorized job is printed or saved when Print without Authentication is enabled.
- For details on printing by public users and Print without Authentication, refer to the [User's Guide Print
Operations].
8.3.9 Cellular Phone/PDA Setting

Select whether to allow or restrict the function for using a cellular phone or PDA.

8
8.3.10 User Box Administrator Setting
The User Box administrator is available when User Authentication is enabled. If you log in to this machine as
the User Box administrator, you can reference the contents of all the created User Boxes regardless of
whether the password is specified.
Setting User Box administrator

To set a User Box administrator, select [Allow], and press [Password Setting] to register the User Box admin-
istrator's password.
Reference
- For confirmation, enter the password twice.
- When the registered User Box password is less than eight characters, change it to eight characters be-
fore enable "Password Rules". For details on Password Rules, refer to the [User's Guide Copy Opera-
tions].
Logging in to this machine as the User Box administrator

Enter the following items in the login screen.
User name: boxadmin
Password: Password determined in the User Box Administrator Setting screen
Administrator's available functions

The following functions are available when you log in as the User Box administrator.
- Creating Public, Personal, or Group User Box
- Checking, downloading, or deleting documents saved in all User Boxes
- Changing all User Box settings
- Deleting all User Boxes

8
8.3.11 Security Details
Security Print Only

Use this setting to specify to enable only Secure Print when issuing the print command from the printer driver.
To print a document, you must enter the ID and password.
8.3.12 HDD Settings
Check HDD Capacity

You can check the occupied and free spaces in the HDD.

8
Overwrite HDD Data
You can specify how to overwrite and delete HDD data.
When image data saved in the HDD becomes unnecessary, this function overwrites meaningless data in all
areas that contain the image data to destroy the original data. This function also destroys the non-image data
structure to prevent a data leak when the installed HDD has been stolen.
The available setting items are as follows. (Default: Mode 1)
Item Description
[Mode 1] Overwritten with 0x00
[Mode 2] Overwritten with 0x00 Overwritten with 0xff Overwritten with letter
"A" (0x61) Verified
[Encryption Priority] Performs encryption processing at a higher security level. In HDD Encryp-
tion Setting, however, data overwriting is performed unlike [Mode 1] or
[Mode 2] setting. Always specify [Encryption Priority].
[Overwrite Priority] In HDD Encryption Setting, however, data overwriting is performed based
on [Mode 1] or [Mode 2] setting.
Reference
- When changing Encryption Priority or Overwrite Priority setting, format the HDD after rebooting this ma-
chine. However, be careful that data is erased by formatting the HDD.
- For the data erased by formatting the HDD, refer to page 8-31.

8
Overwrite All Data
This function overwrites and deletes all data in the total capacity of the HDD.
0 This function is available when disposing of this machine. Before performing this function, be sure to
consult your service representative.
0 While overwriting and deleting data, do not turn the main power switch off and on.
% To overwrite and delete data, select the HDD overwrite method, and press [Delete].
Overwrite and delete processing is performed after this machine has been rebooted.
Item Description
[Mode 1] Overwritten with 0x00
[Mode 2] Overwritten with 1-byte random numbers Overwritten with 1-byte ran-
dom numbers Overwritten with 0x00
[Mode 3] Overwritten with 0x00 Overwritten with 0xff Overwritten with 1-byte
random numbers Verified
[Mode 4] Overwritten with 1-byte random numbers Overwritten with
0x00 Overwritten with 0xff
[Mode 5] Overwritten with 0x00 Overwritten with 0xff Overwritten with
0x00 Overwritten with 0xff
0x00 Overwritten with 0xff Overwritten with 0x00 Overwritten with
0xff Overwritten with specified 512-byte data
0xff Overwritten with 0xaa
0xff Overwritten with 0xaa Verified
Reference
- It takes approximately 40 minutes to execute Mode 1.

8
HDD Lock Password
You can specify the password to lock the HDD.
0 Be sure to keep the specified password carefully so that you will never forget it. Forgetting the pass-
word will require a large amount of recovery work.
% Specify the password, and reboot this machine.

The HDD password is specified.
Reference
- Enter the HDD password using 20 characters. Note that all the characters must not be the same.
- If you have already specified the HDD password, [Change] and [Release] appears. You can change or
release the HDD password.

8
Format HDD
This function formats the HDD.
0 To turn the main power switch off and on, first turn the main power off, and then turn it on after 10 or
more seconds have elapsed. Not doing so may result in an operation failure.
% To format the HDD, select [Yes] to follow the displayed messages. After formatting has been complet-
ed, reboot this machine.
Reference
- Using the PageScope Web Connection export function backs up user registration information or ad-
dress data. For details, refer to the PageScope Web Connection online help.
- The following shows the data deleted by formatting the HDD.
– Program
– Address Book
– Authentication method setting
– User authentication setting
– Account track setting
– User Box
– User Box setting
– Documents in User Boxes
– Confidential User Box setting
– Bulletin Board User Box setting
HDD Encryption Setting

You can configure HDD encryption setting. Specifying a 20-character encryption passphrase for the HDD
prevents the user from easily reading the data saved in the HDD.
0 Be sure to keep the specified encryption passphrase carefully so that you will never forget it.
0 The encryption passphrase setting must be configured by the administrator of this machine.
0 To turn the main power switch off and on, first turn the main power off, and then turn it on after 10 or
more seconds have elapsed. Not doing so may result in an operation failure.
% Specify the encryption passphrase, and reboot this machine.

The encryption passphrase setting then becomes available.
Reference
- Enter the encryption passphrase using 20 characters. Note that all the characters must not be the
same.
- Encryption passphrase setting becomes available after this machine has been rebooted.

8
8.3.13 Stamp Settings
Apply Stamps
This function applies the predetermined stamp to all documents to be output from this machine, ensuring
security. Specify whether to apply a stamp when printing or sending. To apply stamps, select [Apply], and
then configure settings for the stamp to be added continuously.
Reference
- The following shows the types of the stamps that can be applied to the printed data.
– Date/Time
– Page Number
– Stamp
– Copy Security (Copy Protect, Copy Guard, Password Copy)
– Stamp Repeat
– Header/Footer
– Registered Overlay
- The following shows the types of the stamps that can be applied to the transmitted data.
– Date/Time
– Page Number
– Stamp
– Header/Footer
d Reference
For details on the stamp setting, refer to page 7-21.

9.1 Using PageScope Web Connection
9
9.1 Using PageScope Web Connection

PageScope Web Connection is a device control utility provided by the HTTP server built in the printer con-
troller. Using a Web browser on a computer connected to the network, you can change machine settings and
check the status of the machine. Using this utility, you can configure some settings, which are to be handled
in the control panel of this machine, through your computer, and also smoothly enter characters.
9.1.1 Operating environment
Operating environment
Network Ethernet (TCP/IP)
Applications on computer Web browser: <Windows NT4.0/2000/XP/Vista/7/Server 2003/Server
2008/Server 2008 R2>
• Microsoft Internet Explorer Ver. 6/7/8 (JavaScript and Cookies enabled)
• Netscape Navigator 7.02 or later (JavaScript and Cookies enabled)
• Mozilla Firefox 1.0 or later (JavaScript and Cookies enabled)
<For Macintosh MacOS 9.x/MacOS X>
<For Linux>
Adobe® Flash® Player:
• Plug-in Ver.7.0 or later required to select Flash as the display format.
• Plug-in Ver.9.0 or later required to use the Data Management Utility
(font/macro data management).
9.1.2 Accessing PageScope Web Connection

0 Start the Web browser to access PageScope Web Connection.
0 If User Authentication is enabled, enter the user name and password. For details, refer to page 9-11.
0 For details on setting the IP address of this machine, refer to [User's Guide Network Administrator].
0 PageScope Web Connection has two view modes: Flash and HTML. For details, refer to page 9-9.
1 Start the Web browser.
2 Enter the IP address of the machine in the URL field, and then press [Enter].
http://<IP address of the machine>/
Example: When the IP address of this machine is 192.168.1.20:
- http://192.168.1.20/
When IPv6 is set to "ON" while a browser other than Internet Explorer 6 is used:
- Enter the IPv6 address enclosed in brackets ([ ]).
– http://[IPv6 address of the machine]/
Example: When the IPv6 address of this machine is fe80::220:6bff:fe10:2f16:
- http://[fe80::220:6bff:fe10:2f16]/
- If IPv6 is set to "ON" while Internet Explorer is used, add "fe80::220:6bff:fe10:2f IPv6_MFP_1" to the
hosts file in advance, and specify the address with the host name.
The main menu or login page appears.

Using PageScope Web Connection 9.1
9
9.1.3 Web browser cache
The Web browser has the cache function; therefore, the latest information may not be shown in the page dis-
played using PageScope Web Connection. Using the cache function may result in an operation failure.
When using PageScope Web Connection, disable the cache function on the Web browser.
Reference
- Some Web browser versions may provide different menus and item names. For details, refer to the Help
for the Web browser.
- With the cache function enabled, timeout occurs in the administrator mode, and after that, how many
time you try to access, just timeout recurs. It results in the control panel of this machine being locked,
and you cannot handle the control panel. In this case, turn the main power off, and then turn it on again.
To avoid this problem, disable the cache function.
For Internet Explorer

1 Select [Internet Options] in the [Tools] menu.
2 In the [General] tab, select [Temporary Internet files] - [Settings].
3 Select [Every visit to the page], and click [OK].
For Netscape Navigator

1 Select [Preferences] in the [Edit] menu.
2 In [Category] on the left, select [Advanced] - [Cache].
3 In [Document in cache is compared to document on network], select [Every time].
For Mozilla Firefox

1 Select [Options] in the [Tools] menu.
2 Select [Privacy], and then click [Settings] in the Private Data section.
3 Select the [Cache] check box under [Private Data] select the [Clear private data when closing Firefox]
check box under [Settings], and then click [OK].
9.1.4 Online help function

After logging in to PageScope Web Connection, click ; you can display the online help for the currently
configured function.
Reference
- To display the online help, connect your computer to the Internet.

9.2 Login and logout
9
9.2.1 Login and logout flows

Accessing with PageScope Web Connection displays the login page when User Authentication or Account
Track is enabled, and displays the login page in the public user mode when User Authentication or Account
Track is not enabled. When re-logging in to this machine as a different user or as an administrator, log out
once, and log in again.
When User Authentication or Account Track is not enabled
You are automatically logged in as a public user.
To log in as an administrator, log out once.

Login and logout 9.2
9
Login as an administrator again.

9
When User Authentication or Account Track is enabled
If PageScope Authentication Manager is used for authentication, ask your server administrator about the
login procedure.
The User Authentication or Account Track page appears. Enter the required items to log in.
To log in as a different user or as an administrator, log out once.

9
Log in again.
9.2.2 Logout
Click [Logout] or [To Login Screen] at the upper right of the window. A logout confirmation page appears.
Click [OK] to return to the login page.
Reference
- The login page that appears differs depending on whether Authentication is enabled in this machine.
- When logged in as a public user, [To Login Screen] appears. When logged in as a registered user or an
administrator, [Logout] appears.
- If timeout occurred because no operation was performed for the specified period during login or if au-
thentication setting was changed using the control panel while logging in to the user mode, you will au-
tomatically log out of the mode.
- For details on how to specify the timeout period of the user or administrator modes, refer to page 9-39.

9
9.2.3 Login
PageScope Web Connection provides the user or administrator mode depending on how to log in. If nec-
essary, you can log in to the user mode as an administrator or User Box administrator depending on user
authentication or User Box administrator setting.
Reference
- You can log in as a User Box administrator when the User Box administrator is enabled using the con-
trol panel. For details on the User Box administrator setting, permissions, and password, refer to the
page 8-26.
- Logging in to the user mode as an administrator enables you to perform job deletion processing, which
is not available in the administrator.
- In the login page, select the desired Data Management Utility. For details on Data Management Utility,
refer to the [User's Guide Network Administrator].
Login options
You can select items as required when logging in.
Item Description
Language Select the language to display information in.
View Mode Select Flash or HTML.
• To use the read-out software, select HTML.
• In the IPv6 environment, select HTML.
• To select Flash, prepare Flash Player.
User Assist Select the [Display dialog box in case of warning.] check box to display the dialog
box when a warning has occurred or during operation after login.
Reference
- If Flash is selected in View Mode, the following items are displayed using Flash.
– Status icons and messages
– Status of [Paper Tray] in [Information] - [Device Information]
– Status of [Job]

9
Logging in as a public user
If user authentication is not enabled on the machine, you will be logging in as a public user. In the login page,
select [Public User], and click [Login].

9
Logging in as a registered user
Specify the registered user name and password to log in when User Authentication is enabled in this ma-
chine.
% In the login page, enter the user name and the password, and click [Login].
Reference
- If Account Track is enabled, also enter the account name and password.
- To select a user name from a list, click [User List].
- If External Server Authentication is enabled, select a server.
- To log in to the user mode as an administrator, select [Administrator] - [Administrator (User Mode)], and
enter the administrator password.
- If [Prohibited Functions When Authentication Error] in Administrator Settings is set to Mode 2 and a user
enters an incorrect password the specified number of times, that user will be locked out and will no
longer be able to use the machine. For details on how to disable Prohibit Functions When Authentica-
tion Error, contact your administrator.
- [User List] is available only when User Name List is set to [ON]. For details, refer to the [User's Guide
Copy Operations].

9
Logging in to administrator mode
To configure the system or network setting, log in to the administrator mode.
1 Select [Administrator] and click [Login].
2 Enter the administrator password in the page that appears, and then click [OK].
% To log in to the user mode as an administrator, select [Administrator (User Mode)], and enter the
administrator password.
% Logging in to the administrator mode locks the control panel of this machine, and you will not be
able to use it.
% Depending on the status of this machine, you may not be able to log in to the administrator mode.
% If [Prohibited Functions When Authentication Error] in the Administrator Settings is set to Mode 2
and an incorrect password is entered the specified number of times, it is no longer possible to log
in to the administrator mode. For details on the Prohibited Functions When Authentication Error pa-
rameter, refer to the [User's Guide Copy Operations].
% The password entry page varies depending on the machine settings.

9
% You can display the explanation of functions (Help) when necessary. To display Help, select [ON] in
Display Setting.
[On Mouse]: Point the cursor to display Help.
[On Focus]: Select an item to display Help.

9
Display mode in administrator mode
In [System Settings] - [Display Setting], the display mode in the administrator mode can be selected from [Tab
Function Display] or [List Function Display]. This manual shows an example where the [List Function Display]
is set as the display mode.
In either display mode, the available items are the same.
In the default setting, the screen is displayed in [Tab Function Display].
In [Tab Function Display], click the desired icon to change the menu.
In [List Function Display], change the menu from the list box.
Select the desired menu in the drop-down list, click [Display].

9
Logging in as a User Box administrator
You can log in to the user mode as an administrator to delete a job when User Authentication is enabled in
this machine. If necessary, you can log in to the user mode as a User Box administrator when the User Box
administrator is enabled using the control panel.
% In the login page, select [Administrator] and click [Login].

% To log in to the user mode as a User Box administrator, select [User Box Administrator], and enter
the User Box administrator's password.
Reference
- To log in to the user mode as an administrator, select [Administrator] - [Administrator (User Mode)], and
enter the administrator password.
- If [Prohibited Functions When Authentication Error] in the Administrator Settings is set to Mode 2 and
an incorrect password is entered the specified number of times, it is no longer possible to log in to the
administrator mode. For details on the Prohibited Functions When Authentication Error parameter, refer
to the [User's Guide Copy Operations].
- The password entry page varies depending on the machine settings.
- You can display the explanation of functions (Help) when necessary. To display Help, select [ON] in Dis-
play Setting.
– [On Mouse]: Point the cursor to display Help.
– [On Focus]: Select an item to display Help.

Page Configuration 9.3
9
9.3 Page Configuration
Logging in to PageScope Web Connection displays the page that is configured as shown below. This ex-
ample shows the items in Information - Device Information.
Reference
- The contents of the PageScope Web Connection pages vary depending on the options installed in
this machine or the settings of this machine.
3 4 5 6 7
1 8
2
9
10
11
12

1 KONICA MINOLTA logo Click this logo to jump to the Konica Minolta Web site at the follow-
ing URL. http://www.konicaminolta.com/
2 PageScope Web Con- Click this logo to display the version information of PageScope
nection logo Web Connection.
3 Login user name Displays the current login mode icon and user name (public, ad-
ministrator, User Box administrator, registered user, or account).
Click the user name to display the login user name.
4 Status display Displays the status of the printer and scanner sections of this ma-
chine with icons and messages. Clicking the desired icon when an
error occurs displays the information (Consumable Info, Paper
Tray, or user registration page) associated with the icon to enable
you to check the status.
5 Message display Displays the operating status of this machine.

9.3 Page Configuration
9
6 [To Login Screen]/ [Logout] Click this button to log out the current mode and log in again. When
logged in as a public user, [To Login Screen] appears. When
logged in as a registered user or an administrator, [Logout] ap-
pears.
7 [Change Password] Click this button to jump to the user password change page. This
button appears only in the user mode page in which you logged in
as a registered user.
8 Help You can display the online help for the currently configured func-
tion. For the specified pages, refer to "Online Assistance" in
page 9-18.
9 Refresh Click this icon to refresh the information displayed in the page.
10 Icon Select the category of the item to be displayed. The following icons
are displayed in the user mode.
• Information
• Job
• User Box
• Direct Print
• Store Address
• Customize
11 Menu Displays information and setting for the selected icon. The menu
that appears in this area varies depending on which icon was se-
lected.
12 Information and settings Displays the details of the item selected in the menu.

User Mode Overview 9.4
9
9.4 User Mode Overview
Logging in to the user mode enables you to configure the following functions.
9.4.1 Information
d Reference
You can also check the explanation of the user mode in the PageScope Web Connection online help or Pa-
geScope Web Connection manual included in the application DVD-ROM. For details on the online help, re-
fer to page 9-4.
Item Description
[Device Information] Enables you to check the components, options, consumables, and meter
counts of this machine.
[Online Assistance] Enables you to check the online assistance about this product.
[Change User Password] Changes the password of the login user.
[Function Permission Infor- Enables you to check the function permission information about the user
mation] or account.
[Network Setting Informa- Enables you to check the network settings of this machine.
tion]
[Print Setting Information] Enables you to check the printer controller settings of this machine.
[Print Information] Prints font or configuration information.

9
9.4.2 Job
Item Description
[Current Jobs] Enables you to check the currently executed job or queued jobs.
[Job History] Enables you to check the executed jobs.
[Communication List] Enables you to check the completed transmission and reception jobs.
9.4.3 User Boxes
d Reference
For details on how to handle User Boxes, refer to page 9-23.
Item Description
[Open User Box] Opens the currently created User Box (Public, Personal, or Group User
Box) to enable you to print, send, or download a document saved in the
User Box or to change the User Box setting.
[Create User Box] Enables to create a new User Box.

9
Item Description
[Open System User Box] Displayed when the optional Fax Kit is installed. This function opens the
System User Box (Bulletin Board, Polling TX, Memory RX, or Relay User
Box) to enable you to handle a document saved in the User Box or change
the User Box setting.
[Create System User Box] Enables you to create a new Bulletin Board or Relay User Box.
The Bulletin Board and Relay User Boxes are available when the optional
Fax Kit is installed.
9.4.4 Direct Print
Item Description
[Direct Print] Specify a file saved in the computer to print it using this machine. If neces-
sary, you can select [Application Setting] to save a document in the spec-
ified User Box.
Reference
- [Direct Print] may not be displayed depending on settings in the administrator mode.

9
9.4.5 Store Address
[Store Address] may not be displayed depending on settings in the administrator mode.
Item Description
[Address Book] Enables you to check the address book registered in this machine or to
register and change an address.
[Group] Enables you to check the group address book registered in this machine
or to register and change an address.
[Program] Enables you to check the program address book registered in this machine
[Temporary One-Touch] Enables you to check the temporary program address book registered in
this machine or to register and change an address.
[Subject] Enables you to register or change up to 10 subjects when sending E-mails.
[Text] Enables you to register or change up to 10 body messages when sending
E-mails.

9
9.4.6 Customize
Enables you to specify the initial page after logging in.
Item Description
[Option] Enables you to configure the settings displayed in the initial page after log-
ging in to this machine.

9.5 Handling a document in a User Box
9
The [Open User Box] menu supports the following functions.
- Listing the documents saved in a User Box
- Printing a document
- Sending a document to another machine
- Downloading and saving document data in your computer
- Moving or copying a document to another User Box
- Deleting a document
9.5.1 Listing the documents saved in a User Box

Logging in displays a list of the User Boxes (Public, Personal, and Group User Boxes) created in the accessed
MFP.
Open User Box

Select the target User Box name in the User Box list. Otherwise, enter the User Box number and password,
and click [OK].
Reference
- Selecting a User Box name with a password displays the password entry page.
<Open User Box (Public, Group, or Personal User Box)>

"Open User Box" is displayed as shown below depending on the User Authentication or Account Track set-
tings.
- [Open User Box(Public)]: Displayed when User Authentication is not enabled.
- [Open User Box(Public/Personal)]: Displayed when User Authentication is enabled.
- [Open User Box(Public/Group)]: Displayed when Account Track is enabled.
- [Open User Box(Public/Group/Personal)]: Displayed when User Authentication and Account Track are
enabled.
Item Description
[User Box Number] Enter the number of the User Box to be opened.
[User Box Password] If a password is set to the target User Box, enter the password.

Handling a document in a User Box 9.5
9
<User Box List>
Item Description
[Search from Index] Displays a list of User Boxes for each index, which was selected when cre-
ating a User Box.
[Page (Display by 50 cas- When this machine contains 50 or more User Boxes, specify the desired
es)] page to change the display.
[User Box List] Displays the User Box number, User Box name, User Box type, and crea-
tion date and time. A User Box with a password is displayed by a key-
shaped icon.
File List
Selecting a User Box displays its basic information and also lists the documents saved in the User Box.
Item Description
[User Box Settings] Click this button to change the User Box name, index, extension, or pass-
word setting.
[Delete User Box] Click this button to delete the displayed User Box.
• Deleting a User Box erases all the documents saved in the User Box.
Thumbnail View To view a thumbnail image for each document, click [ON]. When you do not
view thumbnail images, click [OFF].
Specify operation Select the target operation, for example, printing, moving, copying, or de-
leting a document, sending to another machine, or downloading to your
computer. For details, refer to page 9-25.
[Changes the display] Select the target operation, and click this button to display the "Select"
check box for the document that can be handled by the target function.
Select Displays a check box for the document that can be handled by the selected
function.
Thumbnail Displays the image of the first page when the thumbnail image display
function is enabled.

9
Item Description
Document Name Displays a document name.
Number of Originals Displays the number of originals in a document.
[Edit Name] Click this button to rename a document.
Reference
- If 11 or more documents are saved, [Page (Display by 10 cases)] is displayed.
9.5.2 Printing a document

1 Select [Specify operation] - [Print], and click [Changes the display].
The select check box is displayed for printable documents.

9
2 Select the check box of the target document, and click [Print Setting].
3 Configure print settings.

9
Item Description
[Change order] Displayed when multiple documents are selected. This function enables
you to change the printing order. Click the target document, and select
[Top], [Up], [Down], [Bottom], or [Undo].
When checking a thumbnail image for each document, click [Thumbnail
View].
[Combine] Displayed when multiple documents are selected. This function prints the
selected documents as one.
[Basic Setting] Configure the number of sets, 2-sided printing, color, and finishing set-
tings.
[Application Setting] Configure more detailed setting such as Page Margin or Stamp. When us-
ing this function, click [Display].
[Save Print Settings] Select whether to save print setting.
% If multiple documents are selected while Combine is set to [OFF], Basic Setting and Application Set-
ting will become unavailable.
% [Save Print Settings] is not displayed when multiple documents are selected.
4 Click [OK].
Printing starts.
5 Click [OK].
You then return to the File List page.

9
9.5.3 Sending a document to another machine
1 Select [Specify operation] - [Send to other device], and click [Changes the display].
The select check box is displayed for documents that can be sent.

9
2 Select the check box of the target document, and click [TX Setting].

9
3 Configure send settings.
Item Description
[Specify destination] Click [Search from List] to select the destination in the address book. When
checking the destination list, click [Check Destination].

9
Item Description
[Change order] Displayed when multiple documents are selected. This function enables
you to change the sending order. Click the target document, and select
[Top], [Up], [Down], [Bottom], or [Undo].
View].
[Bind TX] Displayed when multiple documents are selected. This function sends the
selected documents as one.
[File Type] Specify the file type and encryption contents for a file to be sent.
[Communication Setting] Configure E-mail settings or specify the URL notification destination. When
using this function, click [Display].
[Application Setting] Configure more detailed setting such as Stamp or Send & Print. When us-
ing this function, click [Display].
% If multiple documents are selected while Combine is set to [OFF], File Type, Communication Set-
tings, or Application Setting will become unavailable.
4 Click [OK].
Sending starts.
5 Click [OK].
9.5.4 Downloading document data to your computer

1 Select [Specify operation] - [Download to PC], and click [Changes the display].
The select check box is displayed for available documents.

9
2 Select the check box of the target document, and click [Download Setting].
3 Configure settings.

9
Item Description
[Change order] Displayed when multiple documents are selected. This function collects
pages in the order in which they are displayed, and prints them as one doc-
ument. If necessary, you can change that order. Click the target document,
and select [Top], [Up], [Down], [Bottom], or [Undo].
View].
[File Format] Select the file type for the file to be saved.
[Page Range] Download all pages or specify the range of successive pages.
4 Click [OK].
5 When [Preparation for download has been completed] has appeared, click [Download].
The File Download page appears.
6 Click [Save].
7 Specify the saving place and file name, and click [Save].
8 Click [Back].

9
9.5.5 Moving or copying a document to another User Box
1 Select [Specify operation] - [Move/Copy], and click [Changes the display].
The check box for selecting an available document is displayed.
2 Select the check box of the target document, and click [Move/Copy Setting].
% You cannot select multiple documents.

9
3 Configure settings.
Item Description
[User Box Number] Select the User Box to move or copy a document from the User Box List.
[Copy] Select this check box to copy a document to the target User Box.
4 Click [OK].
This moves or copies the document.
5 Click [OK].
9.5.6 Deleting a document

1 Select [Specify operation] - [Delete], and click [Changes the display].
The check box for selecting an available document is displayed.

9
2 Select the check box of the target document, and click [Delete].
% To select or unselect all documents, select the [Check/Uncheck] check box.
3 Check the document name to be deleted, and click [OK].
% When checking a thumbnail image for each document, click [Thumbnail View].
4 Click [OK].
This deletes a document(s), and returns you to the File List page.

9.6 Administrator Mode Overview
9
Logging in to the administrator mode enables you to use the following functions.
d Reference
For details on the administrator mode, refer to the [User's Guide Network Administrator].
The administrator modes are classified into two display modes: [Tab Function Display] and [List Function Dis-
play]. This manual shows an example where the [List Function Display] is set as the display mode. For details,
refer to page 9-14.
9.6.1 Maintenance
Item Description
[Meter Count] Enables you to check the meter count of this machine.
[ROM Version] Enables you to check the ROM version.
[Import/Export] Saves (exports) setting information of this machine as a file, or writes (im-
ports) it from a file to this machine.
[Status Notification Setting] Configure the function to be reported to a registered user when an error
has occurred in this machine. Specify the destination and items to notify a
registered user of an error.
[Total Counter Notification Configure the setting to notify the target user of the total counter by E-mail,
Setting] and register the E-mail address of the destination.
[Date/Time Setting] Specify the date and time displayed in this machine.
[Timer Setting] Configure Power Save or Weekly Timer Setting in this machine.
[Network Error Code Dis- Specify whether to display the network error code.
play Setting]

Administrator Mode Overview 9.6
9
Item Description
[Reset] Clears all settings for the network, controller and destinations.
[License Settings] Allows you to issue a license and enable functions. Also, a request code
can be issued.
[Edit Font/Macro] Adds font or macro.
[Job Log] Allows you to create and download log data of the jobs that were executed
in this machine.
9.6.2 System Settings

Reference
- To use this machine as a scanner with the application software under TWAIN, install the dedicated driv-
er software KONICA MINOLTA TWAIN. For details, refer to the TWAIN driver manual in the DVD sup-
plied together with this machine.
Item Description
[Machine Setting] Changes the registration information of this machine.
[Register Support Informa- Specify support information (such as contact name, corporate URL, or on-
tion] line manual URL) of this machine. To display this information, select [Infor-
mation] - [Online Assistance].
[Network TWAIN] Specify the time to release the operation lock when scanning (excluding
push-scanning). If necessary, configure settings to enable saving or read-
ing a document in or from the external memory.
[User Box Setting] Define the User Box functions such as deleting an unnecessary User Box
or specifying the document deletion time. If necessary, configure settings
to enable saving or reading a document in or from the external memory.
[Stamp Settings] Register a header or footer. In addition, in [Fax TX Settings], specify wheth-
er to cancel the stamp setting for fax transmission.
[Blank Page Print Settings] Specify whether to print contents configured in [Stamp/Composition] on
blank pages.
[Skip Job Operation Set- Specify whether to skip a job.
tings]
[Flash Display Setting] Specify whether to allow or restrict the flash display.
[System Connection Set- Configure the automatic setting of Prefix/Suffix or the setting for printing
ting] data in a cellular phone.
In [Application Connection Setting], specify whether to cancel a connec-
tion from this machine to PageScope My Panel Manager.
[Display Setting] Select the display mode in the administrator mode from [Tab Function Dis-
play] or [List Function Display].

9
Item Description
[Outline PDF Setting] Specify whether to outline text.
9.6.3 Security
Item Description
[PKI Settings] Register device certificates and configure the SSL, protocol, or external
certificate settings.
[Certificate Verification Specify the items to validate a certificate.
Settings]
[Address Reference Set- When giving destination access permission, specify a reference allowed
ting] group name or access allowed level.
[Restrict User Access] Specify the function to restrict user operations.
[Copy Security] Specify whether to use the copy guard or password copy function.
[Auto Logout] Specify the time to automatically log out the administrator or user mode.
[Administrator Password Specify the password to log in to the administrator mode.
Setting]
[Administrator Password Setting] is not displayed when:

- The SSL certificate is not installed
- Enhanced Security Mode is set to "ON"
- [Mode using SSL/TLS] is set to [None] in [Security] - [PKI Settings] - [SSL Setting] even though a device
certificate is already registered

9
9.6.4 User Authentication/Account Track
Item Description
[General Settings] Configure the User Authentication or Account Track setting in this ma-
chine. To enable authentication, configure the number of assigned
counters or the When Number of Jobs Reach Maximum setting.
[User Authentication Set- When enabling User Authentication, register the target user or configure
ting] user setting.
[Account Track Settings] When enabling Account Track, register and edit the target account.
[External Server Settings] When enabling external server authentication, register the external server.
[Public User Box Setting] Specify the upper limit of the number of User Boxes.
[User/Account Common Specify whether to print data in single color or two-color mode.
Setting]
[Scan to Home Settings] Configure the setting to send a file to the Home folder.
[Scan to Authorized Folder Configure settings to restrict manual TX destinations.
Settings]

9
9.6.5 Network
Item Description
[TCP/IP Setting] Configure the TCP/IP setting when connecting this machine via network.
[E-mail Setting] Configure the settings to send or receive E-mails (including Internet fax),
and specify the extension function such as E-mail authentication.
[LDAP Setting] Configure the settings to register the LDAP server.
[IPP Setting] Configure the IPP print setting.
[FTP Setting] Configure the settings to use this machine as an FTP client or server.
[SNMP Setting] Configure SNMP settings.
[SMB Setting] Configure the SMB client, WINS, or SMB print setting.
[Web Service Settings] Configure the settings to perform scanning or printing using Web services.
[Bonjour Setting] Configure Bonjour settings.
[NetWare Setting] Configure NetWare settings.
[AppleTalk Setting] Configure AppleTalk settings.
[Network Fax Setting] Configure the direct SMTP TX or direct SMTP RX settings.
[WebDAV Settings] Configure the WebDAV settings.
[OpenAPI Setting] Configure the OpenAPI settings.
[TCP Socket Setting] Configure the TCP Socket settings to have a data communication between
this machine and the application software in your computer.
[IEEE802.1x Authentication Configure IEEE802.1X authentication settings.
Setting]
[LLTD Setting] Select whether to enable or disable LLTD.

9
Item Description
[SSDP Settings] Configure the SSDP settings.
[Bluetooth Setting] Select whether to enable or disable Bluetooth.
• To enable a Bluetooth communication, contact your service represent-
ative in advance.
9.6.6 User Boxes

Logging in to the administrator mode enables you to handle a User Box without entering the password when
opening it.
Item Description
[Open User Box] Opens the currently created User Box (Public, Group, or Personal User
Box) to enable you to change the User Box setting.
• Document operations are not available in the administrator mode.
• User Box operations are available even if a password is specified for
the target User Box.
[Create User Box] Enables to create a new User Box.
[Open System User Box] Open the System User Box (Bulletin Board, Relay, or Annotation User Box)
to enable you to handle a document saved in the User Box or change the
User Box setting.
• The Bulletin Board and Relay User Boxes are available when the op-
tional Fax Kit is installed.
[Create System User Box] Create a new Bulletin Board, Relay, or Annotation User Box.
The Bulletin Board and Relay User Boxes are available when the optional
Fax Kit is installed.

9
9.6.7 Printer Settings
Item Description
[Basic Setting] Specify the default values of the printer.
[PCL Setting] Specify the default values in the PCL mode.
[PS Setting] Specify the default values in the PS mode.
[TIFF Setting] Specify the paper to print TIFF images.
[XPS Settings] Configure the XPS print settings.
[Interface Setting] Specify the timeout period of the interface.
[Direct Print Settings] Configure the settings to enable direct printing using PageScope Web
Connection.
[Assign Account to Acquire Select whether to specify a password to obtain device information through
Device Info] the printer driver. If [ON] is selected, specify the password.

9
9.6.8 Store Address
Item Description
[Address Book] Enables you to check the address book registered in this machine or to
register and change an address.
[Group] Enables you to check the group address book registered in this machine
[Program] Enables you to check the program address book registered in this machine
[Temporary One-Touch] Enables you to check the temporary program address book registered in
this machine or to register and change an address.
[Subject] Registers up to 10 subjects when sending E-mails.
[Text] Registers up to 10 body messages to be used when sending E-mails.
[Application Registration] Registers application settings and server addresses when using the appli-
cations such as RightFax Server registered in the external server. Register-
ing applications and servers enables you to automatically connect to the
server of the selected application.
• [Application Registration] is not displayed when the optional Fax Kit is
installed.
[Prefix/Suffix] Registers Prefix or Suffix to be added as destination information when E-
mailing.

9
9.6.9 Fax Settings
Item Description
[Header/Footer Position] Configure the setting to print the sender or receiving information.
[Line Parameter Setting] Specify the fax line such as Dialing Method.
[TX/RX Settings] Configure the paper, User Box, and other settings for sending or receiving
data.
[Function Setting] Configure the fax settings for Memory RX or Network Fax.
[PBX Connection Setting] Specify the outside line at PBX connection.
[Report Settings] Configure the setting for a report, for example, Activity Report, to be output
when sending or receiving data.
[Multi Line Settings] Specify the parameters and functions of the extended line.
• This item is displayed when a line is extended.
[Network Fax Setting] Configure the setting to use network fax.
[Header Information] Registers sender information and fax number when sending data.

9
9.6.10 Setting for each purpose
Configure the settings according to the instructions shown in the window for items requiring multiple settings.
- Configure the settings for sending a scanned document
- Configure the network print settings
- Restrict users using this machine
Reference
- As the setting procedure proceeds, its progress flow is displayed on the left.
- If setting is cancelled, you will return to the Setting for each purpose page after the items that were con-
figured before cancellation have been applied.

10 Appendix
10.1 Error message list
10
10 Appendix
10.1 Error message list

If an error message appears, perform the corresponding operation described below.
Message Cause and remedy

Unable to connect to the net- Make sure that the network cable is correctly connected. In addition,
work. make sure that Network Settings in Administrator Settings have been
correctly configured.
The address for the communi- The number of destinations specified exceeds the number possible
cation method cannot be select- for a broadcast transmission. Reduce the number of broadcast desti-
ed since the number of nations, or send the transmission in multiple batches.
addresses has exceeded the
maximum allowed for broad-
casting.
Document could not be saved in The hard disk is full. Delete unnecessary data, and then try saving the
user box due to insufficient HDD data again.
capacity. Check log.
The number of registered user The number of registered user boxes has reached the maximum al-
boxes has reached the max. allowed. The number of User Boxes that can be registered has reached
lowance. the maximum number possible.
The number of documents The number of documents saved in the User Box has reached its
saved in the User Box has maximum. The number of documents that can be saved in a User Box
reached its maximum. has reached the maximum number possible.
The number of programmed The number of jobs that can be programmed has reached the maxi-
jobs has reached the max. al- mum number possible. Wait until a job has been completed, or delete
lowance. Wait until a pro- a current job.
grammed job is completed.
d Reference
For details on the network settings, refer to [User's Guide Network Administrator].

Glossary 10.2
10
10.2 Glossary
Term Description
10Base-T/100Base- A set of specifications under the Ethernet standards.
TX/1000Base-T Those cables that consist of twisted copper wire pairs are used. The transmission
speed of 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T
is 1000 Mbps.
Adobe® Flash® Software or its file format developed by Adobe Systems Inc. (formerly by Macro-
media, Inc.), used to create a content by compiling vector-graphic animations
and sounds. The software allows handling interactive contents using keyboard or
mouse. The files can be kept relatively compact and accessed from a Web
browser with dedicated plug-in software.
Anonymous FTP While normal FTP sites are protected by an account name and password, this
type of FTP site can be used by anyone without a password by simply entering
anonymous as the account name.
Authentication & A function that allows you to print the job sent from the printer driver during user
print authentication.
Auto IP A function to obtain an IP address automatically.
If one fails to get an IP address via DHCP, the auto IP gets an IP address from the
space of "169.254.0.0".
bit The abbreviation for binary digit. The smallest unit of information (data quantity)
handled by a computer or printer. A bit uses only a 0 or a 1 to indicate data.
Bitmap Font A font using a collection of dots to present characters. Jagged edges are con-
spicuous for the larger size Bitmap Font characters.
BMP The abbreviation for bitmap. This is a file format for saving image data. (The file
extension is ".bmp".) Commonly used on Windows platforms. BMP covers the
color depth from monochrome (2 values) to full color (16,777,216 colors). BMP
images are not suitable for compressed storage.
Byte A byte indicates a unit of information (data quantity) handled by a computer or
printer.
A byte consists of eight bits.
Compact PDF A compression method for minimizing the data size using the PDF format, used
for digitalizing color documents. Compact PDF allows high compression per-
formance by identifying the text and image regions, and applying the resolution
and compression method optimized for each region. The compact PDF method
can be selected in this machine when using the scanning function to digitalize
documents.
Contrast The difference in intensity between the light and dark parts of the image
(light/dark variation). "Low contrast" indicates an image with little light/dark vari-
ation, while "High contrast" an image with large light/dark variation.
Default An initial setting. The settings selected in advance and enabled when the machine
is turned on, or the settings selected in advance and enabled when the function
is activated.
Default Gateway A device, such as a computer or router, used as a "gateway" to access comput-
ers on different LANs.
Density The amount of density of an image.
Density Compensa- A color tone correction function used for output devices such as printers and dis-
tion plays.
DHCP The acronym for Dynamic Host Configuration Protocol. used for a client compu-
ter on the TCP/IP network to load network configuration automatically from a
server. Just using a DHCP server to centrally manage IP addresses of the DHCP
clients enables you to construct a network without IP address conflicts or other
troubles.
Dither A method of presenting the quasi-shading of gray using black and white colors.
This method is easier to process than error diffusion, but may stir some uneven-
ness on the image.
DNS The acronym for Domain Name System. DNS allows for obtaining the IP address
corresponding to a host name in network environments. This system enables a
user to access other computers on the network by specifying host names instead
of elusive and non-intuitive IP addresses.

10.2 Glossary
10
Term Description
DPI (dpi) The acronym for Dots Per Inch. A unit of resolution used for printers and scan-
ners. This indicates the number of dots used to represent an inch. The higher this
value, the higher the resolution.
Driver Software that works as a bridge between a computer and a peripheral device.
Ethernet A standard for LAN transmission lines.
File extension Characters added to a file name for the recognition of the file format. The file ex-
tension is added after a dot of a file name, for example, ".bmp" or ".jpg".
FTP The acronym for File Transfer Protocol. This is a protocol used for transferring
files via the Internet, an intranet or other TCP/IP network.
Gradation The shading levels of an image. Larger number of the levels can reproduce
smoother transition of the shading.
Gray scale A form of presenting monochrome image by using the gradation information shift-
ing from black to white.
Halftone A method for presenting the shading of an image by using different sizes of black
and white dots.
Hard disk A large capacity storage device for storing data. The data is retained even after
the power is turned off.
HTTP The acronym for HyperText Transfer Protocol. This is a protocol used to send or
receive data between a Web server and a client (such as a Web browser). HTTP
can exchange files such as images, sounds, and movies that are associated with
documents, including their presentation formats and other information.
Install To install hardware, operating systems, applications, printer drivers, or other soft-
ware on to a computer.
IP Address An address or a code used to identify an individual network device on the Inter-
net. IPv4 (Internet Protocol version 4), a protocol widely used today, adopts a 32-
bit number for an IP address separated into four sections. An example of an IPv4
IP address is: 192.168.1.10. On the other hand, IPv6 (Internet Protocol version 6),
the next generation protocol, adopts 128-bit IP addresses. An IP address is as-
signed to every computer or other device connected to the Internet.
JPEG The acronym for Joint Photographic Experts Group, One of the file formats used
to save image data. (The file extension is ".jpg".) The compression ratio is gener-
ally 1/10 to 1/100. JPEG is an effective method to compress photographs and
other natural images.
Kerberos A network authentication system used for Windows 2000 or later, used as the Ac-
tive Directory authentication. Kerberos arranges an authentic site within the net-
work to provide two-phase authentication processes of users login and the use
of network resources, allowing users to be securely and efficiently authenticated.
LAN The acronym for Local Area Network. This is a network constructed by connect-
ing computers on the same floor, in the same building, or in neighboring build-
ings.
LDAP The acronym for Lightweight Directory Access Protocol, a protocol used to ac-
cess a database that can manage E-mail addresses and environmental informa-
tion of network users on the Internet, intranet, or other TCP/IP network.
Memory A storage device used for storing data temporarily. Some types of memory retain
data even after the power is turned off, while others not.
Multi Page TIFF A TIFF file that contains multiple pages.
OS The acronym for Operating System. This is base software used to control the sys-
tem of a computer. Windows, MacOS, or UNIX is an OS.
PASV The abbreviation for PASsiVe, a mode used to connect to an FTP server from
within a firewall. If this mode is not selected, the firewall regards the access as
unauthorized and blocks the connection, disabling any file transmission.
PDF The acronym for Portable Document Format. This is an electronically formatted
document with file extension of ".pdf". PDF is based on the PostScript for-
mat.You can use the free Adobe Reader software to view PDF documents.
Pixel The smallest constitutional unit of an image.
Pixel indicates an image pixel, the smallest constitutional unit of an image.

Glossary 10.2
10
Term Description
Plug and play A mechanism used to immediately detect a peripheral device when it is plugged
into a computer, and search for an appropriate driver automatically, so that the
device becomes operable.
Port Number A number used to identify the transmission port assigned to each process run-
ning on a computer on the network. The same port cannot be used by multiple
processes.
PPI The acronym for Pixels Per Inch, Measuring unit for resolution, particularly for
monitors and scanners. It indicates how many pixels are contained per inch.
Preview A function allowing you to view an image before being processed for printing or
scanning.
Print job A print request transmitted from a computer to a printing device.
Printer driver Software that works as a bridge between a computer and a printer.
Property Attribute information. When using a printer driver, various functions can be spec-
ified in the file properties. By using properties of a file, you can check the attribute
information about the file.
Protocol A rule enabling a computer to communicate with other computers or peripherals.
Proxy server A server that is installed to act as an intermediary connection between each client
and different servers to effectively ensure security over the entire system for In-
ternet connections.
Resolution The resolution value indicates how much detail of an object can be reproduced
precisely on an image or a print matter.
Scanning The reading of an image in scanner operation by moving aligned image sensors
step by step. The direction of moving image sensors is called the main scanning
direction, and the direction of image sensors alignment is called the sub-scan-
ning direction.
Screen frequency The density of dots used to create the image.
Single-page TIFF A TIFF file that contains only a single page.
SMB The acronym for Server Message Block. This is a protocol for sharing files and
printers mainly over the Windows network.
SSL/TLS The acronym for Secure Socket Layer/Transport Layer Security, an encoding
method used to securely transmit data between the Web server and a browser.
Subnet mask A value used to divide a TCP/IP network into small networks (subnetworks). This
is used to identify how many higher-order bits of an IP address are used for the
network address.
TCP/IP The acronym for Transmission Control Protocol/Internet Protocol. It is a de facto
standard protocol widely used for the Internet. An IP address is used to identify
each network device.
Thumbnail A function of displaying the content of an image or document file by a small image
(image displayed when the file is opened).
TIFF The acronym for Tagged Image File Format, One of the file formats used for sav-
ing image data. (The file extension is ".tif".) By using the "tag" indicating the data
type, information for various image formats can be saved in a single image data.
TWAIN An interface standard defined for between imaging devices including scanners
and digital cameras and applications including graphics software. To use a
TWAIN compatible device, a relevant TWAIN driver is required.
Uninstallation To delete software installed on a computer.
USB The acronym for Universal Serial Bus. This is a general-purpose interface defined
for connecting a mouse, printer, and other devices with a computer.
Web browser Software used to view Web pages. Typical Web browsers include Internet Explor-
er and Netscape Navigator.

11 Index
11.1 Index by item
11
11 Index
11.1 Index by item

Numerics Copy 7-65
1-sided/2-sided 7-9 Copy guard type 7-26
Copy protect 7-24
A Cover sheet 7-18
Accessing 9-3 Creating a user box 8-6, 8-16
Address book - search 7-37 Custom display settings 8-10
Address search 7-45 Custom size 6-13
Address type 7-37 Customize 9-22
Administrator settings 8-4, 8-15
Allow/restrict user box 8-23 D
Annotation user box 6-3, 7-87, 8-17 Date/time 7-21
Application 7-61, 7-69 Default tab 8-10
Application - book copy 6-16 Delete empty user box(es) (Administrator settings)
8-7
Application - frame erase 6-15
Delete page 7-70
Apply stamps 8-32
Delete secure print documents 8-20
Auto delete secure document 8-21
Delete unused user box 8-20
B Deleting documents 7-64
Background removal 6-14 Density 7-90
Basic - color 6-12 Department 7-47
Basic - density 6-12 Despeckle 6-20
Basic - file type 6-8 Detail 3-10
Basic - original type 6-6 Detail search 7-38, 7-57
Basic - resolution 6-7 Detail settings 7-25, 7-27, 7-28, 7-29, 7-43, 7-44,
Basic - simplex/duplex 6-7 7-80
Bind TX 7-34 Digital signature 7-60
Binding position 6-17 Direct input 7-39, 7-57
Body 7-56 Direct print 9-20
Book copy method 6-16 Direction settings - binding position 6-20
Book erase - center erase 6-17 Direction settings - original direction 6-19
Book erase - frame erase 6-16 Displaying detailed information 7-68
Bulletin board user box 7-81, 8-7 Document delete time setting 8-24
Document details 7-68, 7-100
C Document hold setting 8-22
Cellular phone/PDA setting 8-12, 8-25 Document name 7-55
Chapters 7-20 Download 9-31
Check dest. & send 7-54
Check HDD capacity 8-27 E
Check printing preferences 7-104 ECM OFF 7-54
Check/change temporarily 7-30 Edit document 7-70
City 7-46 Edit name 7-64
Color 7-10, 7-67 E-mail 7-40
Combine 7-7, 7-13 E-mail addr. 7-46
Communication method settings 7-58 E-mail encryption 7-60
Communication settings 7-53 E-mail settings 7-55
Company name 7-47 Encrypted PDF data 7-99
Continuous print 7-15 Encrypted PDF delete time 8-21
Control panel 3-2 Encryption 6-9, 7-49
Copies 7-9 Encryption - detail settings 6-9, 7-49
Entering the PIN code 7-104

11.1 Index by item
11
Error message list 10-3 L
External memory 4-11, 4-15, 6-3, 7-98 Last name 7-46
External memory function settings 8-23 LDAP search - advanced search 7-46
F LDAP search - search 7-46
Left panel 3-5
Fax 7-40
Line setting 7-53
Fax header settings 7-60
Link file error notification 8-11
Fax number 7-46
Fax settings 9-45 M
F-code transmission 7-59 Maintenance 9-37
File list 9-24 Maximum number of user boxes 8-19
File name 2-10 Memory RX user box 7-86
File path 7-42, 7-43, 7-44, 7-99 Menu tree 1-7, 4-23, 8-3
File type 6-8, 7-48, 7-67 Mobile/PDA 7-103
Filing 4-17 Move page 7-73
Filing settings 7-63 Move/copy 9-34
Finishing 7-10 Moving documents 7-64
First name 7-46
Fold/bind 7-12 N
Format HDD 8-31 Name 7-46
From 7-56 Network 9-41
FTP 7-43 New 7-78
Next destination 7-43, 7-44
G Number type 7-91
Glossary 10-4
Group 7-11 O
Offset 7-11
H Online help 9-4
HDD encryption setting 8-31 Operating environment 9-3
HDD lock password 8-30 OR/AND/STARTS WITH/ENDS WITH 7-47
HDD settings 8-27 Organizing documents 2-6
Header/footer 7-30 Original settings 6-19
Host name 7-42, 7-43, 7-44 Outline PDF 6-11, 7-51
I Overlay setting 7-32
Overseas TX 7-53
Icons 3-4
Overwrite 7-79
ID & print delete after print setting 8-24
Overwrite all data 8-29
ID & print delete time 8-22
Overwrite HDD data 8-28
ID & print settings 8-25
ID & print user box 7-96 P
Image adjustment 6-14 Page configuration 9-16
Image shift - change back shift 7-17 Page margin 7-16
Index 7-38 Page number 7-22
Information 9-18 PageScope Web Connection 9-3
Insert sheet 7-19 Paper 7-101
Insert sheet setting 7-23 Password 7-42, 7-43, 7-44
Internet fax 7-41 Password encrypted PDF user box 7-95
IP address fax 7-42 Password transmission 7-59
J PC (SMB) 7-42
Photo size 6-13
Job 9-19
Polling TX user box 7-82
Job history 7-45
Position 7-25, 7-29
Job list 3-6
Preview 3-14, 3-15, 7-68
Job list - delete 3-6
Preview/set range 7-75
Job list - job details 3-7
Preview/specify by Input 7-75
Print 7-6, 7-7, 9-25
Print - application 7-16

Index by item 11.1
11
Print - basic 7-9, 7-100 Subject 7-55
Print position 7-91 System settings 9-38
Print/save 7-95 System user box 6-4
Printer settings 9-43
T
Printing 4-5, 4-15
Timer transmission 7-58
Proxy server use 8-11
Touch panel 3-4
Punch 7-11
Punch - position setting 7-12 U
R URL notification setting 7-57
Use/file 7-3
Receiver RX ability 7-41
Use/file - check job settings 3-12
Reference 7-43
Use/file - check job settings - check e-mail settings
Register overlay 7-77
3-14
Registered overlay 7-31
Use/file - check job settings - communication
Relay user box 8-9 settings 3-14
Resolution 7-47, 7-66 Use/file - check job settings - destination settings
Re-Transmission user box 7-93 3-13
Rotate page 7-71 Use/file - check job settings - document setting
contents 3-13
S Use/file - details 3-12
Save in external memory 7-65
User authentication 2-8
Save in user box 7-102
User authentication/account track 9-40
Saving 4-3, 4-11
User box administrator setting 8-26
Saving documents 2-3, 6-3
User box setting 8-10, 8-20
Scan setting 6-11, 7-52
User boxes 9-19, 9-42
Scan settings 6-6
User name 7-42, 7-43, 7-44
Scan size 6-13
Using documents 2-4
Search options 7-39
Secondary field 7-90 V
Secure document user box 7-83 V.34 OFF 7-54
Security 9-39
W
Security details 8-27
Web browser cache 9-4
Security print only 8-27
WebDAV 7-44
Select line 7-54
Send 7-33, 7-34, 9-28 Z
Send & print 7-62 Zoom 7-14
Sending 4-8
Separate scan 6-18
Setting for each purpose 9-46
Sharpness 6-15
Sheet/cover/chapter Insert 7-17
Shortcut key 8-10
Sort 7-11
Special original 6-19
Stamp 7-23
Stamp composition 7-51
Stamp element 7-90
Stamp repeat 7-28
Stamp settings 8-32
Stamp type 7-28
Stamp/composition 7-21
Standard size 6-13
Staple 7-11
Staple - position setting 7-11
Store address 9-21, 9-44

11.2 Index by button
11
Numerics Continuous Print 7-8, 7-15
1-Sided 6-7 Copied Paper 6-6
2in1 7-13 Copy 7-19, 7-63, 7-65
2-Sided 6-7 Copy Guard Pattern 7-27
4in1 7-13 Copy Protect 7-21, 7-24
8in1 7-13 Copy Protect Pattern 7-25
Cover + 2-Sided 6-7
A Cover Sheet 7-17
Address Type 7-37 Custom Display Settings - User Box Setting 8-10
Advanced Search 7-46 Custom Size 6-13
All Jobs 3-8, 3-9, 3-10, 3-11
Allow/Restrict User Box 8-23 D
Annotation User Box 7-87, 8-17 Date/Time 7-21, 7-25, 7-26, 7-28, 7-29, 7-90,
8-18
Application 7-35
Default Tab 8-10
Apply Stamps 8-32
Delete 3-6, 3-7, 3-8, 3-10, 3-11, 7-63, 7-85, 7-86,
Auto 6-20
7-92, 7-94, 7-95, 7-97
Auto Color 6-12
Delete Page 3-16
Auto Delete Secure Document 8-21
Delete Secure Print Documents 8-20
B Delete Unused User Box 8-20
Back (Blank) 7-18 Deleted Jobs 3-8, 3-9, 3-10, 3-11
Back (Copy) 7-18 Deleting 7-64
Background Pattern 7-25, 7-27, 7-28 Density 6-12, 7-25, 7-29, 7-80, 7-90, 8-18
Background Removal 6-14 Department 7-47
Bind TX 7-33 Despeckle 6-20
Binding Position 6-17, 6-20 Detail 3-7, 3-9, 3-10, 3-11, 3-12
Black 6-12, 7-52 Detail Search 7-38
Blank 7-20 Detail Settings 6-9, 7-24, 7-25, 7-27, 7-28, 7-29,
Body 7-56 7-32, 7-43, 7-44, 7-80
Book Copy 6-16 Detail View 7-4
Book Spread 6-16 Digital Signature 7-60
Bulletin Board User Box 7-81, 8-7 Display Name 7-32
Do Not Print # 7-23
C Do Not Print Page Number 7-23
Center Erase 6-17 Document Delete Time Setting 8-24
Center Staple & Fold 7-12 Document Details 7-4, 7-63, 7-68, 7-69, 7-85,
Change Pos./Delete 7-25, 7-29 7-86, 7-92, 7-100
Chapter Paper 7-20 Document Hold Setting 8-22
Chapters 7-17 Document Name 6-5, 7-55
Check HDD Capacity 8-27 Document Permissions 6-9, 7-49
Check Job 3-5 Document Settings 7-35
Check Job Set. 3-7, 3-8 Dot Matrix Original 6-6
Check Job Settings 3-12
E
Check/Change Temporarily 7-30
ECM OFF 7-54
City 7-46
Edit Document 7-69
Color 6-12, 7-52, 7-80
Edit Name 7-63, 7-64, 7-85, 7-86, 7-92
Combine 7-6, 7-7, 7-13
E-mail 7-40
Comm. List 3-9, 3-10, 3-11
E-mail Addr. 7-46
Communication Method Settings 7-58
E-mail Encryption 7-60
Communication Settings 7-35
E-Mail Settings 7-55
Compact PDF 6-8, 7-48
Encrypted PDF Delete Time 8-21
Compact XPS 6-8, 7-48
Encryption 6-9, 7-49
Company Name 7-47
Encryption Priority 8-28
Compulsory Memory RX User Box 7-86
Existing Setting 7-14

Index by button 11.2
11
External Memory 7-98 J
External Memory Document Scan 8-23 Job Details 3-7
External Memory Function Settings 8-23 Job List 3-5, 3-6
F JPEG 6-8, 7-48
Fax 3-16, 7-40, 7-93 L

Fax Header Settings 7-60 L1 3-8
Fax Number 7-46 L2 3-8
F-Code transmission 7-59 Last Name 7-46
File Path 7-42, 7-43, 7-44 Left 6-20
File Type 6-8, 7-48 Line Setting 7-53
Finished Jobs 3-8, 3-9, 3-10, 3-11 Long Original 6-19
Finishing 7-7, 7-8
First Name 7-46 M
Fold/Bind 7-12 Manual 7-14
Format HDD 8-31 Maximum Number of User Boxes 8-19
Forward 3-10 Minimal 7-14
Frame Erase 6-15, 6-16 Mixed Original 6-19
From 7-56 Mode 1 8-28
Front (Blank) 7-18 Mode 2 8-28
Front (Copy) 7-18 Move 7-63
Front + Back Cover 6-16 Moving documents 7-64
Front Cover 6-16 Multi Page 6-11, 7-52
FTP 7-43
N
Full Color 6-12, 7-52
Name 7-46
Full Size 7-14
New 7-78
G Next Destination 7-42, 7-43, 7-44
Gray Scale 6-12, 7-52 Next Page 3-15, 3-16, 7-75
Group 7-35 Number Type 7-91, 8-18
H O
Half-Fold 7-12 OR/AND/STARTS WITH/ENDS WITH 7-47
HDD Encryption Setting 8-31 Original Direction 6-19
HDD Lock Password 8-30 Original Settings 6-5, 6-19
HDD Settings 8-27 Original Type 6-6
Header/Footer 7-21, 7-30 Other 7-25, 7-26, 7-28, 7-29
Host Name 7-42, 7-43, 7-44 Overseas TX 7-53
Overwrite 7-79
I Overwrite All Data 8-29
ID & Print Delete after Print Setting 8-24 Overwrite Priority 8-28
ID & Print Delete Time 8-22
ID & Print Settings 8-25 P
ID & Print User Box 7-96 Page Margin 7-7, 7-8, 7-16
Image 7-51 Page Number 7-21, 7-22
Image Adjustment 6-14 Page Separation 6-11, 7-52
Image Details 7-32 Paper 7-101
Image Shift 7-16 Password 6-9, 7-42, 7-43, 7-44, 7-49, 8-6, 8-8,
Increase Priority 3-7 8-17
Index 7-38, 8-6 Password Copy Pattern 7-28
Insert Paper 7-19 Password Encrypted PDF User Box 7-95
Insert Sheet 7-17 Password transmission 7-59
Insert Sheet Setting 7-22 Pattern Overwrite 7-25, 7-29
Insert Type 7-19 PC (SMB) 7-42
Internet Fax 7-41 PDF 6-8, 7-48
IP Address Fax 7-42 Photo 6-6

11
Photo Size 6-13 Stamp Repeat 7-21, 7-28
Polling TX User Box 7-82 Stamp/Composition 7-7, 7-8, 7-61
Position 7-24, 7-25, 7-29 Subject 7-55
Position Setting 7-11
T
Preset Stamp 7-25, 7-26, 7-28, 7-29
Text 6-6, 7-51
Prev. Page 3-15, 3-16, 7-75
Text Color 7-24, 7-29
Preview 3-5, 3-14, 7-68
Text Details 7-21, 7-22, 7-31
Preview/Set Range 7-75
Text Size 7-24, 7-25, 7-27, 7-28, 7-29
Preview/Specify by Input 7-75
Text/Background Color 7-25, 7-27, 7-28
Primary Field 8-18
Text/Photo 6-6
Print 7-6, 7-97, 7-100
Thumbnail View 7-4, 7-32
Print Document 8-23
TIFF 6-8, 7-48
Print on Back Cover only 7-23
Timer transmission 7-58
Print on Front and Back Cover 7-23
Timer TX Job 3-8
Print page # 7-23
Top 6-20
Print Position 7-21, 7-22, 7-24, 7-91, 8-18
Proof Print 7-93 U
Public, Personal, or Group User Box 8-6 URL Notification Setting 7-57
R Use Existing Color Setting 7-52
User Box 6-5
Receiver RX Ability 7-41
User Box Administrator Setting 8-26
Redial 3-8, 3-10
User Box Name 8-6, 8-8, 8-9, 8-17
Reference 7-43
User Box No 8-8, 8-9, 8-17
Register Overlay 7-69, 7-77, 7-92
User Box No. 8-6
Registered Overlay 7-21, 7-31
User Box Setting 8-20
Registered Stamp 7-25, 7-29
User Name 7-42, 7-43, 7-44
Relay Destination 8-9
Relay TX Password 8-9 V
Relay User Box 8-9 V.34 OFF 7-54
Release Held Job 3-7 View Finishing 3-15, 3-16
Reset 7-4
Resolution 6-7, 7-47 W
WebDAV 7-44
S
Save Document 7-4, 8-23 X
Scan 3-16 XPS 6-8, 7-48
Scan Settings 6-5
Z
Scan Size 6-13
Z-Folded Original 6-19
Search 7-35, 7-37, 7-46
Zoom 7-7, 7-14
Secondary Field 7-90, 8-18
Secure Document User Box 7-83
Security Print Only 8-27
Select All 7-4
Send & Print 7-62
Separate Scan 6-18
Separation 6-16
Sharpness 6-15
Sheet/Cover/Chapter Insert 7-7
Shortcut key 8-10
Simplex/Duplex 6-7
Skip the Page(s) 7-23
Sort 7-19, 7-20
Stamp 7-21, 7-23
Stamp Composition 7-51
Stamp Element 7-90

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User’s Guide User’s Guide

2 User Box Function Overview

3 Control Panel/Liquid Crystal Display

bizhub C360/C280/C220 (Version 3) Contents-1

4 User Box Operation Flow

5 Accessing the User Box mode

Contents-2 bizhub C360/C280/C220 (Version 3)

bizhub C360/C280/C220 (Version 3) Contents-3

Contents-4 bizhub C360/C280/C220 (Version 3)

bizhub C360/C280/C220 (Version 3) Contents-5

Contents-6 bizhub C360/C280/C220 (Version 3)

bizhub C360/C280/C220 (Version 3) Contents-7

8 User Box Settings

Contents-8 bizhub C360/C280/C220 (Version 3)

bizhub C360/C280/C220 (Version 3) Contents-9

9 PageScope Web Connection

Contents-10 bizhub C360/C280/C220 (Version 3)

bizhub C360/C280/C220 (Version 3) Contents-11

1.1.1 User's guides

Printed manual Overview

User's guide DVD manuals Overview

bizhub C360/C280/C220 (Version 3) 1-3

1.1.2 User's Guide

1-4 bizhub C360/C280/C220 (Version 3)

1.2.1 Symbols used in this manual

To use this machine safely

1 This format number "1" represents the first step.

2 This format number represents the order of serial steps.

This symbol indicates a desired page.

bizhub C360/C280/C220 (Version 3) 1-5

1.2.2 Original and paper indications

Original and paper sizes

Original and paper indications

1-6 bizhub C360/C280/C220 (Version 3)

Understanding Operation Flow

Using Menu Tree

bizhub C360/C280/C220 (Version 3) 1-7

1-8 bizhub C360/C280/C220 (Version 3)

2 User Box Function Overview

2.1 User Box functions

2.1.1 Available User Box functions

User Box Description Reference

bizhub C360/C280/C220 (Version 3) 2-3

User Box Description Reference

2-4 bizhub C360/C280/C220 (Version 3)

bizhub C360/C280/C220 (Version 3) 2-5

User Box Delete Edit Move Copy Save Save Docu-

2-6 bizhub C360/C280/C220 (Version 3)

Registering a User Box

When using this machine as a relay device

The User Box to which data is saved for memory reception

bizhub C360/C280/C220 (Version 3) 2-7

2.2.1 User authentication

External server authentication

2-8 bizhub C360/C280/C220 (Version 3)

2.2.2 Restriction of box registration

Public/Personal/Group User Boxes

Bulletin Board User Box