Job Profile - Financial Controller
Job Profile - Financial Controller
Job Profile - Financial Controller
Main Purpose
To oversee the financial administration, accounting and reporting of project funds
managed by the Secretariat.
Main Duties
Budget & Expenditure Control
• Coordinates the preparation of the project budget with the responsible
directorate.
• Ensure that commitments are only made against budgeted appropriations.
Review and approve all major project commitments.
• Perform regular monitoring of project actual expenditure against budget and
report potential overruns to management.
• Review additional budget requests with project owners, liaise with donors in
advance as per contractual procedures and seek authorisation/no objections
for amendments and additional funding for activities.
• Produce and submit relevant expenditure reports to management and other
stake holders with appropriate analysis.
• Ensure financial oversight over project accounting activities, including (but not
limited to): timely and accurate bank reconciliations, invoicing, monitoring of
expenditure levels against budget and funding obligations, financial projections,
and submission of monthly financial reports to management.
Accounting
• Ensure chart of accounts are appropriately set up for accounting and reporting
of project expenditures and maintain control around updates.
• Review and approve project financial reports, ensure they are complete,
accurate and comply with reporting requirements before they are submitted to
donors.
• Liaise with the responsible directorate and address their queries on the financial
reports.
People Management
• Ensure team compliance with all relevant Secretariat values, policies and
standards, and statutory requirements.
• Work towards building a positive and compelling workplace and team culture.
• Maintain a climate that attracts, retains, and motivates top quality personnel.
• Plan the unit’s activity and maintain direct oversight on its operations and the
staff in terms of (a) work scheduling, (b) estimating resource and staffing needs,
(c) allocating and delegating tasks, and (d) recruiting, training, developing,
supporting, supervising, mentoring, motivating and appraising staff.
• Undertake any other duties as delegated by the Director or the Deputy ES.
Position requirements
Education
Professional Certification
Specialized knowledge
Experience
• Minimum of 10-15 years’ working experience in finance, preferably in a public
sector or regional organisation.
• Experience in managing projects related to peace and security.
• Minimum of 4 years in a line management position.