Project: 68042

NUEVA UNIDAD DE ISOMERIZACIÓN EN ENAP Code: 68042-IZ-005

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GENERAL NOTES FOR REQUISITIONS

GENERAL NOTES FOR REQUISITIONS

0 24-11-2017 FOR INQUIRY VMM MFP PAM PAM

DISCIPLINE PROJECT
REV. DATE PURPOSE OF THE EDITION PREPARED CHECKED
APPROVED APPROVED

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GENERAL NOTES FOR REQUISITIONS

CONTENT

CONTENT .......................................................................................................................................2

1 PURPOSE................................................................................................................................4

2 APPLICATION SCOPE ............................................................................................................4

3 GENERAL ................................................................................................................................4
3.1 Glossary of abbreviations ..............................................................................................4
3.2 Definitions .......................................................................................................................4
3.3 Requisition Structure ......................................................................................................5
3.3.1 Applicable Documents................................................................................................5
3.3.2 Scope of Supply .........................................................................................................6
3.3.3 HSE Requirements ....................................................................................................6
3.3.4 QA Requirements ......................................................................................................6
3.3.5 General Notes for Requisitions ..................................................................................7
3.3.6 Spare Parts Requirements .........................................................................................7
3.3.7 Vendor Documents & Data Requirements (VDDR) ....................................................7
3.3.8 Inspection Activity Plan (IAP) .....................................................................................7
3.3.9 Technical Tabulation Matrix .......................................................................................7
4 DOCUMENTS ORDER OF PRECEDENCE .............................................................................8

5 PROPOSED EXCEPTIONS/DEVIATIONS ...............................................................................8

6 TRAINING GENERAL REQUIREMENTS ................................................................................8

7 SUB-VENDORS .......................................................................................................................9

8 VENDOR DOCUMENTS REQUIREMENTS.............................................................................9

8.1 General Requirements ....................................................................................................9
8.2 Language .......................................................................................................................11
8.3 Software .........................................................................................................................11
8.4 Units ...............................................................................................................................11
8.5 Documents Sizes ..........................................................................................................12
8.6 Drafting Requirements..................................................................................................12
8.7 Title Blocks ....................................................................................................................13
8.8 Numbering and Revisions ............................................................................................14
8.9 Critical Documents Minimum Requirements ..............................................................15
8.10 Certificates ....................................................................................................................15
9 MANUFACTURING SCHEDULE AND STATUS REPORT ....................................................15

10 VENDOR DOCUMENTS SUBMISSION & REVIEW ...........................................................16

10.1 Submission of Data to Purchaser ................................................................................16
10.2 Conditions of Purchaser Review .................................................................................16
10.3 Vendor Action Following Purchaser Review...............................................................17
10.4 Revisions to Documents Endorsed as “Accepted Without Comments” ..................18

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11 VENDOR DATA BOOK ......................................................................................................18

11.1 General Requirements ..................................................................................................18
11.2 Final Quality Dossier ....................................................................................................19
11.3 Installation, Operation and Maintenance Manuals .....................................................19
12 VENDOR DATA BOOK ......................................................................................................19

ATTACHMENT I – PURCHASER TITLE BLOCK TEMPLATE .....................................................20

ATTACHMENT II – EXAMPLE OF FORMAT REUNIFICATION ...................................................22

ATTACHMENT III – VDDL TEMPLATE ........................................................................................23

ATTACHMENT IV – VDDR DOCUMENT CODE LIST ..................................................................24

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GENERAL NOTES FOR REQUISITIONS

1 PURPOSE

The purpose of this document is both to explain requisition’s structure to facilitate the correct
understanding and to establish general requirements to be complied by Vendors.

2 APPLICATION SCOPE

These General Notes apply to all the Requisitions for NUEVA UNIDAD DE ISOMERIZACIÓN EN
ENAP REFINERIA BIO BIO PROJECT.

These General Notes must be taken into account together with what it is established in the
associated requisition and in all its referred documents.

3 GENERAL

3.1 Glossary of abbreviations

FAT Factory Acceptance Test
HSE Health, Safety and Environment
IAP Inspection Activity Plan
IOM Installation Operating Manual
KOM Kick of Meeting
MDR Manufacturer’s Data Record
MSDS Material Safety Data Sheet
NDT Non Destructive Testing
OEM Original Equipment Manufacturer
QA Quality Assurance
SAT Site Acceptance Test
TPIA Third Party Inspection Agency
VDDL Vendor Drawings and Data List
Vendor Documents and Data
VDDR
Requirements

3.2 Definitions
Operating Center The Operating Centre of the Purchaser responsible for the reception of the
Vendor Data is:
Attention of Documentation Department (or CRADA)
INITEC PLANTAS INDUSTRIALES
María de Portugal, 9
28050 Madrid (Spain)
Documents marked in the VDDR with “note 1”, shall be sent as well to:
Attention of Inspection Department
INITEC PLANTAS INDUSTRIALES
María de Portugal, 9
28050 Madrid (Spain)
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GENERAL NOTES FOR REQUISITIONS

Contact name and details are included in purchase order issued by

procurement department
Critical Documents Vendor shall comply with the submission dates of Critical Documents. Any
delay in the submission of these documents due to vendor’s fault shall be
related to liquidated damages, as per Special Purchase Conditions.
Final Quality Dossier A compilation of all documents related to Quality Control matters, like Material
Certificates, Test Certificates, etc.
Vendor Data Book It is comprised by the Engineering Dossier (prepared by Purchaser Document
Control team), the Quality Dossier and the Operation/Maintenance Manuals
(prepared by the Vendor).
Purchase Order Purchase Order issued by Purchaser Procurement department.
Vendor/Supplier The party that bids to sell, sells, manufactures, fabricates or otherwise
produces or supplies the equipment and/or goods and services.
Sub-Vendor/Sub- Company or organization supplying equipment, materials, components or
Supplier services to the vendor.
Purchaser Purchaser shall mean Tecnicas Reunidas.
Kick Off Meeting (KOM) The KOM is a formal meeting that will take place in Purchaser Home Office at
Chile, if not otherwise indicated, after placing the Purchase Order to the
Vendor, in which review on the VDDL and dates will take place, along with
clarifications on all particular instructions that Vendor shall follow.
Project NUEVA UNIDAD DE ISOMERIZACIÓN EN ENAP BIO BIO
Company ENAP

3.3 Requisition Structure

3.3.1 Applicable Documents

Vendor shall furnish all the necessary services for design, fabrication, test, field supervision,
construction activities, etc. in accordance with the applicable documents.

Complete compliance with all attached and referenced documents, specifications, codes and
standards (always in their latest edition unless otherwise indicated) is mandatory unless expressly
indicated by the Purchaser. Vendor shall ensure that all Sub-Vendors comply with all applicable
parts of this specification and related documents, standards and codes and the selected quality
level. Total or partial exception may be granted only after Vendor has submitted a formal request
and has obtained Purchaser’s formal written authorization. (See also 5. PROPOSED
EXCEPTION/DEVIATIONS).

Vendor must review all enclosed documents. In case of any contradiction, inconsistency, lack of
definition or insufficient documentation, Vendor must inform Purchaser. If he fails to do so, Vendor
has been deemed to have accepted the Purchaser’s documents to be correct and Vendor
renounces any reclamation in this respect.

The requirements specified in this requisition and associated documents are the minimum
requirements of the Purchaser. Vendor, however, shall be ultimately responsible for all aspects of
the equipment supplied.

Vendor is responsible for determining and complying with the requirements of the applicable
national and local codes, by laws, acts, legislation or regulations.

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GENERAL NOTES FOR REQUISITIONS

3.3.2 Scope of Supply

Vendor shall furnish the Equipment, Materials and Services including accessories, spares, tools,
etc. mentioned in the Scope of Supply section of the Requisition, as well as the Documentation
referred to in VDDRs and/or other Project documents.

3.3.3 HSE Requirements

Vendor shall comply with the instructions and HSE requirements as follow:

If a Vendor needs to come on site to perform any works, they are automatically treated as a
Subcontractor – from an HSE point of view – and are subject to all of the rules and regulations
applicable to Subcontractors.

For those requisitions with supervision activities on site, the minimum HSE procedures will be For
companies, For persons, For vehicles, For materials and equipment.

For those requisitions with subcontractor activities on site, the minimum HSE documents to be
provided by the supplier will be:
- Relevant certifies (OHSAS 18.001, or similar)
- HSE Plan
- HSE Training program
- Method statements with risk evaluation

The environmental requirements are indicated in document 68042_Enviromental Requirement.

3.3.4 QA Requirements

Vendor shall develop and operate a Quality Management system based on the ISO 9001 (latest
revision) Quality standard, or a suitable implemented and documented alternative management
system acceptable to Purchaser.

During the bid phase, the Vendor shall submit to Purchaser the ISO 9001 (latest revision)
certificate issued by an accredited National/International Certification Body, and any other
certificate that demonstrate the operation and/or installation activities according to Quality
International Standards (ASME, API, etc.)

If Supplier Quality System has not been independently assessed against any Standard and is not
certified by an accredited National/International Certification Body, Supplier is required to
demonstrate fulfillment with the QA/QC requirements described in this document and ISO 9001
(latest revision) requirements to the Purchaser.

Purchaser or its appointed representative, reserves the right to carry out Quality Audits, Reviews
and Surveillance at the Vendor/ Sub-Vendor offices and workshops, in order to verify that the
Quality System is being implemented satisfactorily.

Vendor shall provide Purchaser and/or Client and/or TPIA Auditors all necessary documentation,
free access, working space and other facilities, necessary to satisfactorily accomplish Quality
Audits.
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GENERAL NOTES FOR REQUISITIONS

Purchaser or its appointed representative, if required in the VDDR, reserves the right to request a
specific Project Quality Plan including the schedule of Vendor Quality Audits, appropriate to
Vendor/Sub-Vendor activities, and the reports on such audits. In this case, Vendor Quality Audit
notification must be sent to Purchaser, at least twenty (20) Calendar days before the Audit for the
attention of the Project QA Manager. Purchaser reserves the right to participate to such audits as
an observer. Audit reports shall be sent to Purchaser within fourteen (14) calendar days of
completion.

Any deficiencies noted during the audit shall be immediately rectified by Supplier. If follow up
audits are necessary to confirm rectification, all costs related to such follow up audits will be borne
by Supplier until acceptable compliance is achieved.

Purchaser reserves the right to pre-qualify each Vendor/Sub-Vendor and its specific site prior to
placement the Purchase Order.

3.3.5 General Notes for Requisitions

This document includes a general explanation of the requisition structure and general
requirements together with the mandatory requirements for vendor documents. It shall be read
together with the requisition documents (“Applicable Documents”, “Scope of Supply”, “VDDR”) and
all referenced documents.

3.3.6 Spare Parts Requirements

Requirements for spare parts are described in the scope of supply of each Request For Quotation.

3.3.7 Vendor Documents & Data Requirements (VDDR)

The VDDR specifies the minimum documentation that shall be supplied by the Vendor as part of
the Purchase Order. The VDDR also defines the minimum acceptable documentation and the due
issued dates of such and those which will be linked to a payment or for application of Liquidated
Damages to the Vendor.

3.3.8 Inspection Activity Plan (IAP)

The inspection class level for this supply is shown in the Requisition (refer to “Supplier’s QA/QC
Requirements” for details of the requirements relative to the inspection class level). The inspection
level may be increased based on Vendor’s performance. Inspections and drawings approved by
Purchaser and/or his agent will not exclude Vendor of its obligations and responsibilities.

All costs derived from the required inspections and tests shall be also at Vendor’s cost.

3.3.9 Technical Tabulation Matrix

Vendor shall fulfil the Technical Tabulation Matrix form issued by the Purchaser together with
Requisition for Enquiry during bid stage (where applicable). This requirement shall be
considered as mandatory in order to evaluate the proposal.

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4 DOCUMENTS ORDER OF PRECEDENCE

If any conflicts exist among the requirements of the requisition and Applicable Specific
Documents, their priority shall be in the following order:
1. Chilean Laws, Standards and Regulations.
2. International Oil & Gas Industry Codes, Standards and Recommended Practices.
3. Client Specifications and/or Standards.
4. Drawing and/or Data Sheets attached to the Requisition.
5. Requisition.
6. Other Applicable Codes and Standards.

In case of conflict between contractual documents of the same category in the abovementioned
list, the most stringent requirement shall apply. In cases where no previous clarifications have
been requested during bid stage, Vendor shall provide its interpretation in writing adopting the
most stringent requirement for Purchaser’s specific instructions. In all such cases of conflict
Purchaser’s instruction shall be followed by Vendor.

5 PROPOSED EXCEPTIONS/DEVIATIONS

Vendor agrees that the only deviations and alternatives to be considered by Purchaser shall be
limited to those separately proposed in a deviation list submitted by Vendor during the bid stage.
This exception/deviation list shall be prepared by the Vendor using form L-IZ-019-B as provided
with the Requisition and shall be included in Vendor’s proposal (If the Vendor has no
exceptions/deviations, “None” shall be clearly stated). Both Native file and stamped and signed
scanned copy of the proposed exceptions shall be submitted along with the bid. Technical
explanations for proposed exceptions/deviations shall be included.

Vendor shall be held responsible for any exception/deviation included in Vendor´s proposal but not
specifically identified in the exception/deviation list. Purchaser will have no responsibility to
discover exceptions/deviations included in Vendors proposal other than those stated in such
exception/deviation list.

If Vendor is awarded the order, Vendor must comply with the applicable documents as revised
only to reflect the exceptions/deviations specifically listed and accepted by Purchaser.

6 TRAINING GENERAL REQUIREMENTS

If required in the “Scope of Supply”, Vendor shall quote the services for the training of Company’s
personnel in order to allow them to successfully take charge of the entire systems, equipment
and/or materials which Vendor offers.

Typical required training courses include Operation and Maintenance of the goods included in the
requisition. However, the final requirement shall be the one indicated in the “Scope of Supply”.

The requirements of the requested training courses are summarized in the following table:
Location ENAP REFINERIA BIO BIO, CONCEPCIÓN – Chile.

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Schedule & Duration As recommended by Vendor and agreed by Company

Students per Course 20 individuals
Timeframe Prior to commissioning of the system/equipment
Support Training Material Both in electronic format and on hard copies
Language The training and support document(s) shall be in Spanish
Additional material requested Specified by Supplier

The training shall be tailored to cover both classroom and hands-on training.

Vendor shall include all requested deliverables and quote daily rates for suitably experienced and
qualified personnel, other conditions and recommended service periods for the above-mentioned
services.

A detailed training program with a list of topics covered under the proposed courses, identifying
the nature and duration of each part (e.g., classroom training, hands-on training, training
simulation, etc.), schedule, training materials available and pre-requisites of courses shall be
provided by Vendor along with his bid.

7 SUB-VENDORS

Vendor shall submit, along with the bid, the Sub-Vendors List for all equipment and materials to be
supplied by Vendor, taking into account that the Vendor shall select, if applicable, Sub-Vendors
from those indicated in list of approved vendor and sub-vendors included in the requisition.

Otherwise, if Vendor select Sub-Vendors that are not included in the supplier list included in the
requisition it must be submitted at this stage to homologation and approval of TR and the Final
Client. Quality certified Companies shall be preferred.

In any case, and specifically if Vendor decides to subcontract more than 30% of his work to a
SubVendor, Purchaser reserves the right to audit such Sub-Vendor for homologation purposes.

Vendor shall ensure and guarantee that the requirements of these instructions are complied by all
his Sub-Suppliers.

8 VENDOR DOCUMENTS REQUIREMENTS

8.1 General Requirements

PURCHASER requires submitting previously to the KOM the following documentation as

preliminary information for the KOM:
• Manufacturing Schedule
• General Arrangements (Including loadings and anchor bolts).
• VDDL (Vendor Document List in Project EXCEL format).

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GENERAL NOTES FOR REQUISITIONS

Within 7 days after the KOM, Vendor shall send the VDDL dully fulfilled as agreed during the
KOM. The VDDL shall be sent in native format (using the Excel template provided) and in pdf
format to Purchaser Document Control team.

Vendor shall submit to Purchaser all the documents required for Purchaser to understand and
accept Vendor’s design, procedure and progress, and for Purchaser to carry out Purchaser’s
related design work, procurement work, construction work, etc., in accordance with, but not limited
to, the requirements specified in documents listed in the requisition.

Failure to provide adequate preliminary documents and data may cause a bid to be declared “Non
Valid”.

The documentation requested is part of the supply required, which the Vendor shall provide in
accordance with the dates, number of copies and other conditions specified in the Order and in
documents referenced therein. Failure to comply with these requirements shall be considered as
failure to comply with the contractual clauses of the Purchase Order (E. g. Liquidated damages, as
indicated in Special Purchase Conditions).

Purchaser reserves the right to request the Vendor to attend a meeting at Purchaser’s office to
evaluate Vendor’s documents status, within 21 days after the KOM, or once the main documents
of the order have already been received for review. In this meeting, Purchaser shall inform the
Vendor about any issue detected during documents review, and corrective actions may be agreed
in order to clarify unclear requirements or to minimize delays (if any).

Vendor documents shall cover the entire supply. Vendor shall indicate if the documents are for
acceptance or for information and if they are complete, incomplete or require some definition by
Purchaser, indicating the reasons in the latter case.

All the drawings included in the requested documentation shall correspond in size and
characteristics to the actual project specific requirements.

The “Vendor Drawings And Data Requirements” (VDDR) form defines the following:
- The documents and data to be submitted with the Vendor’s bid to the Purchaser. One set
of data shall be included in each copy of the Vendor’s bid. Failure to provide adequate
preliminary documents and data may cause a bid to be declared “Non Valid”.
- Quantities and type of electronic files and hard copies required after purchase order
commitment to be sent to the Purchaser Operating Center.
- Vendor data delivery leads time, in calendar days after Purchase Order commitment, as
required by Purchaser. The Vendor shall enter the agreed delivery dates in the column
provided on the “Vendor Drawings And Data List” (VDDL) form.
- The VDDL form is a list of all drawings and data which Vendor plans to provide to
Purchaser to satisfy the Purchase Order requirements as per the VDDR.
- The VDDL form shall be completed by Vendor and issued to the Purchaser during the bid
process.
- Vendor shall revise and reissue the VDDL form whenever changes to the list are proposed.
- Changes shall be highlighted to allow easy identification by Purchaser.
Purchaser shall be totally satisfied with the completeness and accuracy of documents in respect to
the goods or the fabricated items to be delivered. Vendor shall review and expressly support either
signing or stamping them Sub-Supplier documents prior to submitting them and shall only submit
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GENERAL NOTES FOR REQUISITIONS

documents that conform to all the specified requirements. Vendor shall be held responsible for any
document generated by his Sub-Vendors. In any case, Vendor shall include in the front sheet the
Sub-Vendor name that is issuing the document.

8.2 Language

All Vendor documents and technical data shall be clearly legible and shall be written in:
Spanish
English
French
Documentation needed for local authorities or related with procedures or information for operation
and maintenance personnel shall be developed in both Spanish and English. All cost associated to
translation of documents will be Vendor responsibility.

For those documents required in both languages, local will prevail. Any exception must be formally
approved by Purchaser in written.

Vendor shall be considered full responsible of the quality and the context in both versions.

This requirement shall be applicable only to the last revision of every document.

8.3 Software

Vendor shall furnish the required documentation for each item in electronic support, using
following software:
- Drawings or Sketches shall be sent in
AutoCAD 2014 or latest version
PDF format

- Documents including text and/or tables shall be sent in

Microsoft Office 2010 or latest version
PDF format

Any other software besides the above mentioned must have the Purchaser conformance.

In any case, a PDF version of each document is required. The PDF copies shall be:
- Text searchable
- Properly orientated
- Bookmarked and indexed for manuals and dossiers

8.4 Units

The indication of weights and measurements shall be in:

MKS system
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GENERAL NOTES FOR REQUISITIONS

IS, International System of units

British units

Nominal pipes sizes and valve bores shall be given in inches and ratings in pounds.

8.5 Documents Sizes

Drawings shall conform to the sizes specified in ISO 5457 but, for practical reasons, limited to the
following sizes (full scale):
Size Paper Nominal Borders
Dimensions (W x H) (mm) (mm)
A1 841 x 594 10
A2 594 x 420 10
A3 420 x 297 5 (*)
A4 210 x 297 5 (*)

(*) For multi-sheet Standard Drawings, there should be a 25 mm border on the left- hand side.

Format A0 and other non-standard sizes shall not be used.

Suitability for Reduction:

- Drawings prepared on A1 and A2 format shall be suitable for reduction to A3 size.
- Drawings prepared on A3 format shall be suitable for reduction to A4 size.
Binding:
- A1, A2, A3 size drawings shall have margins suitable for binding after reduction as follows.
- In order to allow binding of A3 reduced from A1, a blank margin of 40 mm on the left hand
of the drawing shall be allowed on the A1.
- In order to allow binding of A3 reduced from A2, a blank margin of 35 mm on the left hand
of the drawing shall be allowed on the A2.
- In order to allow reduction of A3 to A4, a blank margin of 35 mm shall be allowed at top
border of the A3.
If any, hard copy (paper) prints shall be suitable for producing further copies. Electronic files shall
be generated from native files. If there is a scanned file, they shall be of sufficient image quality to
allow a second scanned image to be made from a copy printed from the original submitted
scanned image.

8.6 Drafting Requirements

Height of Drawing Registration Numbers. Height of Drawing Number figure shall not be less than 7
mm for A1 formats and not less than 5 mm for A2 and A3 and 4 mm for A4 formats.

Character Size. To obtain a readable lettering, the minimum height, in mm, shall be as follows:
Format A1 A2 A3 A4
Character Size 3.5 2.5 2.5 2.5

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GENERAL NOTES FOR REQUISITIONS

Spaces between lines of lettering shall not be less than half the character height, but in titles
closer spacing may sometimes be unavoidable due to the length of the title and the restricted
space.

Sufficient space shall be kept above the title block at the top-right of the drawing, for notes,
references, etc., in a sequential order.

Reference drawings used in the preparation of a drawing shall be listed in the space between
Notes and Title Block. In exceptional cases Notes and Reference Drawings may be placed
elsewhere in the drawing preferably to the left to Title Block.

The presentation shall be clear, with sufficient space between views and sections.

The scale shall be indicated on the drawing in the appropriate box of the title block.

Notes shall be self explanatory and shall be located in the area directly above the Title Block.

The use of self adhesive labels or stickers for general notes is not acceptable.

8.7 Title Blocks

No documents will be accepted without a fully completed Purchaser’s title block as described
hereinafter.

Purchaser’s title block shall be incorporated (as per L-IZ-027-B VENDOR DOCUMENT TITLE
BOX). Electronic version in MS Word, MS Excel and AutoCAD format of the title blocks will be
provided by Purchaser during KOM. These shall be fixed to the ORIGINAL document by Vendor.

On drawings, the title block shall be located at the right-bottom edges of the drawing. On small
drawings or pre-printed documents it may be necessary to include a cover sheet to accommodate
the title block. If a cover sheet is used, it shall identify the drawing/document number, revision, title
and number of sheets of the referenced document.

Vendor shall complete the following items of the title block prior to submission:
- Purchase order No
- Equipment/tag No
- Document code (as shown in the agreed VDDL)
- Sign or stamp and date of Approved for Construction (AFC) issue when applicable
- Vendor identification (Vendor name)
- Sub-Vendor Identification (Sub-Vendor name)
- Document title (if the documents has been produces by a Subvendor, the Document Title
shall include the name of the Subvendor)
- Vendor document code and revision (internal Vendor codification)

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GENERAL NOTES FOR REQUISITIONS

8.8 Numbering and Revisions

A unique Project Document Number including Requisition Number, and Unit/Equipment Tag
Number(s) shall be allocated to all documents.

Multi-sheets documents (e.g. isometrics, logic diagrams, wiring diagrams, loop diagrams) shall be
compiled as sets or books. A single document number (each sheet being identified “Sheet _ of _”)
shall be allocated to these sets or books. The first pages of each set or book shall take form of a
list of contents and an index stating the individual revision of each sheet in the set.

When revisions are made to an individual sheet of a multi-sheet set, the complete revised
document shall be reissued together with the revised index, showing the issue status of each
sheet and the front sheet, which shall have its revision sequence number updated to reflect the
highest revision sequence number of the document which has been revised. Revising only the
affected sheet and re-submitting the document is not allowed.

At first issue of Vendor documents, Purchaser Document Control (CRADA) will assign the Project
Document Number. Vendor shall later on name the file after Project Document Number, and keep
such number in future revisions, only updating the revision box, as required.

All revisions must be clearly identified within the body of the document. Vendor shall include a
detailed description of modifications in each and every one of the revisions. In addition, any
changes made shall be indicated with a triangle containing the revision number and surrounding
the changed area with a “cloud”. The triangle from the latest revision shall be left on the drawing,
while the “cloud” will disappear in the subsequent revisions.

Prior to submission to Purchaser, all documents shall be verified and approved by a Vendor
engineer, both in the first issue and subsequent revisions, endorsing the approval with authorized
signatures. Vendor documents shall be provided with authorized signatures in accordance with
Vendor’s Quality System. Only documents with authorized signatures shall be valid. And will be
termed the master copy.

In addition, Vendor shall have to include the VDDR code (as identified in the VDDL). The List of
VDDR Codes can be found attached at the end of this document, in case Vendor needs to issue
any new document not previously identified in the VDDL.

All design “holds” or the information to be indicated at a “later” stage shall be highlighted.

Document revision number will be indicated in sequential number starting from 00, 01, 02…
This number will not be part of the document code nor the electronic file number.

- Vendor code for documents and drawings

• For equipments (mechanical/electrical/instrumentation):
Documents will be numbered according to the following structure:

XXXXXXXXXX-YYYYYYYYY-NNNN-V
where:
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XXXXXXXXXX: Purchase order number indicated by TR

YYYYYYYYY: Equipment Tag
NNNN: Sequential code number starting from 0001
V: Constant (Vendor Document)

• For bulk material

XXXXXXXXXX-NNNN-V
where:
XXXXXXXXXX: Purchase order number indicated by TR
NNNN: Sequential code number starting from 0001
V: Constant (Vendor Document)

With the first issuance of each document, TR document control department (CRADA) will
assign the document code according to the procedure described above.

8.9 Critical Documents Minimum Requirements

Minimum information required for documents considered as critical (such as the list of critical
documents and the purpose of their edition (For Approval / For Information)) will be as indicated in
the VDDR attached to the requisition. As indicated in section 3.3.7, delay in the reception of critical
documents may be related to Liquidated Damages.

8.10 Certificates

Authorized certificates issued by international and/or national recognized organizations shall be

submitted for all equipment and materials as required, and in particular for those to be used in
hazardous area in compliance with applicable local codes.

Additionally, other specific certificates could be requested (firefighting certificates, SIL certificates,
etc.).

9 MANUFACTURING SCHEDULE AND STATUS REPORT

Vendor Monthly Progress Report (VMPR) shall provide the essential information about the
progress of the Purchase Order, such as the submission of all documents, fabrication (including
purchase orders and material delivery from Sub-Vendors), tests and inspections, ready for
shipment at factory at port of export, forecasted risks which could produce any impact on
schedule, etc.

Vendor shall submit VMPR monthly on the 20th calendar day of each month. VMPR shall be
composed by a package of 4 reports:

- VMPR TR format duly fulfilled by Vendor.

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- Vendor Documentation Status Report.

- Un-Priced copies of Sub-Orders.

- OMS (Overall Manufacturing Schedule updated)

10 VENDOR DOCUMENTS SUBMISSION & REVIEW

10.1 Submission of Data to Purchaser

Vendor shall submit to Purchaser all the documents required for Purchaser to understand and
accept Vendor’s design, procedure and progress, and for Purchaser to carry out Purchaser’s
related design work, procurement work, construction work, etc., in accordance with, but not limited
to, the requirements specified in the requisition and in the VDDR form.

All documents to be submitted to Purchaser shall bear the requisition number for reference. The
submission shall be addressed to the Operating Center.

The VDDL form shall be reissued only if there are changes in the list of drawings and data, and
the changes shall be highlighted. This will be particularly important for changes related to critical
documents.

Vendor documents shall be submitted on the agreed submission dates as specified on the VDDL.

Any Vendor proposals/alternatives to the requirements of the Purchase Order if accepted will not
affect the original Purchase Order schedule nor price, unless specifically approved by Purchaser
Project Management.

10.2 Conditions of Purchaser Review

Purchaser reserves the right to review and comment on all documents submitted by Vendor,
including any that have previously been accepted with or without comments. The review is
primarily concerned with interfaces and with conformance to specifications and purchase order.

Vendor documents need to get B, C or F status as per section 10.3 below, before the beginning of
the manufacturing process. In case these statuses are not granted and the manufacturing begins,
it shall be at Vendor’s risk.

In case of documents linked to payment milestones, the corresponding status of the document
shall be different from A or B to release the payment.

Comments on submitted Vendor information SHALL NOT BE CONSIDERED AS

AUTHORIZATION TO CHANGE THE SCOPE OR SPECIFICATION OF THE PURCHASE
ORDER. Changes to the scope or specification will only be transmitted via revisions to
Purchaser’s drawings or other written communication such as letter, fax, etc., and will be
confirmed by Purchase Order revisions.

In any case, changes, modifications or deviations to the Purchase Order requirements will only be
considered as such when specifically described, identified and so requested for approval in writing
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by the Vendor. The mere inclusion of changes and even the omission of comments by Purchaser
shall not deem to have accepted such unless specific written approval has been given by
Purchaser.

The standard time for Purchaser to return documents received from Vendor shall be fifteen (15)
working days from the time of arrival to Purchaser premises of such documents. This time could
be increased and not considered delayed if Vendor sends the first revision of the documents prior
to the schedule dates agreed in the VDDL.

The time needed for the process to get the “No Comment” status for documents will not affect the
original Purchase Order schedule nor price.

Delay by Purchaser for returning the documents shall have no impact on the schedule, unless the
Vendor has expressly notified in writing that the delay will affect critical phases of supply after a
certain date, indicating the consequences that would be derived from a delay of the drawings by
Purchaser beyond the mentioned period date.

10.3 Vendor Action Following Purchaser Review

After review by Purchaser, documents will be returned to the Vendor with the Purchaser title block
endorsed with one of the following review status.
REVIEW STATUS APPLICABILITY ACTION DESCRIPTION
A – REJECTED Major comments that Document received is Fabrication cannot start
affect the incomplete and considered until comments
equipment/component by the Purchaser “NOT clarification/resolution.
functionality. VALID”. Re-submission of a
new document as specified
in the VDDR form, is
required.
B – ACCEPTED Major comments that Vendor shall amend the Fabrication can start
WITH MAJOR could affect the original document to taking into account
COMMENTS equipment/component incorporate the comments. Purchaser comments. A
manufacturing. Vendor shall re-submit a new document edition
new issue of the document, shall be issued for
“FOR REVIEW”. Purchaser review
immediately.
C – ACCEPTED Formal comments that Vendor shall amend the Fabrication can start. A
WITH MINOR do not affect the original document to Document new edition
COMMENTS equipment/component incorporate the comments. will be issued for
manufacturing. Vendor shall re-submit the Contractor review.
document in the “FINAL”
issue.
F – ACCEPTED Documents without Vendor shall not make any Fabrication can start.
WITHOUT any comments. changes to the original.
COMMENTS Vendor shall not re-submit
the document again.
I – FOR For information. It is not
INFORMATION necessary for the Vendor
to return the document,
but it shall be done if
there are comments.
M – VOID Cancelled.
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R – SITE The Vendor shall hold the re- Reviewed as built.

REVIEWED AS submission of “FINAL”
BUILT document until work
completion at site.

Vendor shall have a maximum of ten (10) working days to include the Purchaser comments and
re-submit to Purchaser for reviewing.

If any of the comments received from the CONTRACTOR is not included, totally o partially, by the
VENDOR in the following revision, VENDOR will justify the reasons in a Comments Sheet using
template L-NZ-070-B. This Comments Sheet shall be coded as “CONTRACTOR’s Document
number_CS”, and will be issued for CONTRACTOR’S review together with the new revision of the
related document.

Just in case CONTRACTOR does not agree with any of the comments received from VENDOR,
CONTRACTOR’S response to each comment shall also be included in the same Comments
Sheet, which will be issued by CONTRACTOR together with the new revision of the document.

10.4 Revisions to Documents Endorsed as “Accepted Without Comments”

Should a Vendor need to revise a document previously endorsed as “ACCEPTED WITHOUT

COMMENTS”, the Vendor shall:
- Amend the original document
- Update the Vendor/Sub-Vendor revision
- Appropriately update the Purchaser title block
- Re-submit the document as specified in the VDDL, together with the reason for the
amendment.
Following receipt of Purchaser comments on revised documents, the Vendor shall take the
appropriate action in accordance with the normal procedure described above.

Should the Vendor need to revise a document already included within a dossier that has been
issued to Purchaser, the Vendor shall submit sufficient replacement copies including revised table
of contents together with the instructions on removing each superseded document and its
replacement with the new one.

All revised data must be resubmitted. Revised data should state Revision Number and indicate,
where appropriate, which drawings/data this document supersedes.

11 VENDOR DATA BOOK

11.1 General Requirements

Vendor shall submit an Index of Engineering Data Book when all documents are approved by
Purchaser.

Vendor shall compile the Final Quality Dossier, as per the table of contents included in “Suppliers
QA/QC Requirements”. If any of the documents is not applicable to a particular Purchase Order,
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the title will be maintained in the index, stating “Not applicable”. None of the sections shall be
removed from the Dossier by the Vendor.

11.2 Final Quality Dossier

Vendor shall progressively compile the Final Quality Dossier during manufacture according to the
previously accepted Index Quality Dossier, so that it is complete before the Final Inspection.

As soon as goods have been released for dispatch, the Supplier shall issue and send to Purchaser
one (1) electronic copy (pdf) of the Final Quality Dossier

This electronic copy shall be a single electronic file including a multi-level table of contents at the
front, using Acrobat bookmark functionality to allow efficient user navigation inside the document.

It shall be reviewed by Purchaser until it reaches the status F “ACCEPTED WITHOUT

COMMENTS”.

Failure to comply with all the requirements in this section shall be sufficient reason to return the
“Dossier” to the Vendor and reject its invoices.

11.3 Installation, Operation and Maintenance Manuals

Supplier shall issue and send to Purchaser one (1) electronic copy (pdf) of the Installation,
Operation and Maintenance Manual(s).

Each IOM shall be a single electronic file including a multi-level table of contents at the front, using
Acrobat bookmark functionality to allow efficient user navigation inside the document.

It shall be reviewed by Purchaser until it reaches the status F “ACCEPTED WITHOUT

COMMENTS”.

12 VENDOR DATA BOOK

When vendor’s scope of supply includes installation or other activities to be performed at site, the
following additional requirements shall be taken into account:
- Different dossiers shall be produced for fabrication and construction activities.

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ATTACHMENT I – PURCHASER TITLE BLOCK TEMPLATE

Owner Title Project

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VENDOR TO COMPLETE BOXES 1 TO 5 AS INDICATED

1. Purchase Order No. as shown on Purchase Order.
2. The equipments / tags numbers of each item covered by the document.
Where the document covers all items on the Purchase Order e.g. a General Specification or a General Arrangement,
then put “ALL”.
Where the number of Tag Numbers are too numerous to list in the box, then reference can be given to a drawing or a
separated sheet as part of an A-1 document.
3. Document Code as per VDDL.
4. Sign and date this box, indicating that the document, at Vendor´s opinion, is complete and suitable to be issued
“Approved for Construction”.
5. Vendor to identify document with their usual standard title block. Minimum data required as indicated

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ATTACHMENT II – EXAMPLE OF FORMAT REUNIFICATION

SIZED A-1
a)

A-3

A-2
(SPACE FOR
PURCHASER
BOX)
A-4 (SPACE FOR
VENDOR
BOX)

b)

A-3 A-3

(SPACE FOR
PURCHASER
BOX)
A-3 A-4 (SPACE FOR
VENDOR
BOX)

c)

A-4 A-4 A-4 A-4

(SPACE FOR
PURCHASER
BOX)
A-4 A-4 A-4 (SPACE FOR
VENDOR
BOX)

NOTE: Any A3 size can be replaced for 2 A-4.

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ATTACHMENT III – VDDL TEMPLATE

1. Project and P.O. number shall be introduced only in cells J3 and J4 respectively. Columns A and B will
be automatically populated when column H "Document Title" is filled in for each document
2. Column C "Contractor Document Code (VDDR) can only be filled in with values from the dropdown list
3. The cells in columns H "Vendor Document Number" and G "Document Title" are limited to 30 and 60
characters respectively
4. Never modify the TITLE of the format: VENDOR DRAWING AND DATA LIST VDDL FORMAT
5. Cell format shall be “Text” to avoid the loss of the zeros at the left of a project or P.O. number
6. Cell format for dates shall be English or Spanish
7. Column E NMR Number only applicable for ARAMCO Projects.
8. Company Document Number (column F) is a document number according to final client numbering
procedure. Usually, it is NOT assigned by the Vendor and shall be left blank unless specifically
required in the General Notes for Requisitions.

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ATTACHMENT IV – VDDR DOCUMENT CODE LIST

CODE DOCUMENT TYPE

CAL-0001 EXPANSION JOINTS CALCULATIONS
CAL-0002 THERMAL CALCULATIONS
CAL-0003 HYDRAULIC/PNEUMATIC CALCULATIONS
CAL-0004 CIVIL WORK CALCULATIONS
CAL-0005 MECHANICAL CALCULATIONS
CAL-0006 METALLIC STRUCTURE CALCULATIONS
CAL-0007 EQUIPMENT CALCULATION SHEETS
CAL-0008 POWER LOAD CALCULATION
CAL-0009 HEAT LOAD CALCULATION
CAL-0011 CABLE SIZING CALCULATIONS
CAL-0012 ELECTRICAL CALCULATIONS
CAL-0015 DRAINAGE CALCULATIONS
CAT-0001 CATALOGUES WITH MAIN DIMENSIONS AND CHARACTERISTICS
CER-0001 ELECTRICAL PROTECTION CERTIFICATES
CER-0002 CERTIFICATES AND DECLARATIONS OF CONFORMITY
CER-0003 TYPE AND SPECIAL TEST CERTIFICATES
CER-0004 TEST AND CERTIFICATION OF MATERIALS
CER-0006 CALIBRATION CERTIFICATES SUPPLIED INSTRUMENTS
CER-0007 TECHNICAL PASSPORT
CER-0008 SET PRESSURE CERTIFICATE
CER-0009 SAFETY INTEGRITY LEVEL CERTIFICATE
CUR-0001 CALIBRATION CURVES
CUR-0002 OVERLOAD CURVES
CUR-0003 EQUIPMENT PERFORMANCE CURVES
CUR-0004 STARTING CURVE AND MOMENT OF INERTIA
CUR-0005 STEAM CONSUMPTION CURVE
CUR-0007 PROTECTION RELAYS SETTING CURVES
CUR-0008 CT SATURATION CURVES
DES-0001 PROCESS DESCRIPTION AND GUARANTEES
DES-0002 FUNCTIONAL DESIGN SPECIFICATION (FDS)
DES-0003 OPERATION GENERAL DESCRIPTION
DIA-0001 PROCESS PIPING AND INSTRUMENT DIAGRAMS
DIA-0002 AUXILIARY SYSTEMS PIPING AND INSTRUMENT DIAGRAMS
DIA-0003 BLOCK DIAGRAMS
DIA-0005 HYDRAULIC/PNEUMATIC DIAGRAMS
DIA-0006 SINGLE-LINE DIAGRAMS
DIA-0007 LOGIC DIAGRAMS
DIA-0008 BLOCK DIAGRAMS FOR ALARMS AND SHUTDOWNS
DIA-0011 TWO-LINE LOOP DIAGRAMS (ILD's)

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DIA-0013 DYNAMIC GRAPHICS (DCS SCREEN)

DIA-0014 SYSTEM ARCHITECTURE DIAGRAM
DIA-0015 SCHEMATIC AND CONNECTION DIAGRAM
DOS-0001 WELDING DOSSIER
DOS-0002 FINAL QUALITY DOSSIER
DOS-0003 INDEX QUALITY DOSSIER
ESP-0002 PAINTING SPECIFICATION
ESP-0003 SPECIFICATIONS AND TECHNICAL DATA
ESP-0004 MATERIAL PURCHASE TECHNICAL SPECIFICATIONS
ESQ-0001 JUNCTION BOXES AND TERMINAL STRIPS CONNECTIONS
ESQ-0002 AUXILIARY CIRCUITS SCHEMES
ESQ-0003 PROCESS HOOK-UPS AND MTO
ESQ-0004 PNEUMATIC HOOK-UPS AND MTO
ESQ-0005 SWITCHBOARD ELECTRICAL SCHEMES
ESQ-0006 EARTHING SYSTEM SCHEMES
ESQ-0007 INSTRUMENTS POWER SUPPLY AND WIRING
ESQ-0008 COMPLETE INTERCOMPONENT WIRING
ESQ-0009 AC/DC INSTRUMENTS POWER SUPPLY DISTRIBUTION
ESQ-0010 TERMINAL STRIPS DWGS. INCLUDING INSTR. TAG PER EACH SIGNAL
EST-0001 TORSIONAL ANALYSIS
EST-0002 PULSATION STUDY
EST-0003 LATERAL CRITICAL & UNBALANCE RESPONSE ANALYSIS
EST-0009 SIL VERIFICATION STUDY REPORT
EST-0015 GENERAL STUDIES
HDD-0001 COMPLETED DATA SHEETS FOR MAIN MECHANICAL EQUIPMENT
HDD-0002 COMPLETED DATA SHEETS FOR AUXILIARY MECHANICAL EQUIPMENT
HDD-0003 DATA SHEETS FOR ELECTRICAL CONSUMERS
HDD-0004 NOISE DATA SHEETS
HDD-0005 SAFETY DATA SHEETS
HDD-0006 INSTRUMENTS DATA SHEETS
HDD-0007 DATA SHEETS FOR EQUIPMENT AND HYDRAULIC/PNEUMATIC DEVICES
HDD-0008 COMMUNICATION EQUIPMENTS DATA SHEET
HDD-0009 VESSELS DATA SHEETS
HDD-0010 ELECTRICAL EQUIPMENT DATA SHEETS
HDD-0011 FIRED HEATER API DATA SHEETS
HDD-0012 BURNERS API DATA SHEETS
HDD-0013 AIR COOLER DATA SHEETS
LIS-0001 VENDOR DRAWINGS AND DATA LIST ACCORDING TO VDDL FORMAT
LIS-0002 RECOMMENDED SPARE PARTS LISTS
LIS-0003 MATERIALS AND COMPONENTS LISTS WITH IDENTIFICATION
LIS-0004 I/O LIST PER EACH CARD
LIS-0005 LUBRICANT LIST WITH EQUIVALENCES ACCORDING TO ATTACHED FORMAT
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LIS-0006 INSTRUMENT LIST

LIS-0007 LIST OF UTILITY CONSUMPTIONS
LIS-0008 CONNECTION LIST WITH CHARACTERISTICS
LIS-0009 COMMUNICATION DATABASE
LIS-0010 CABLE LIST
LIS-0011 LIST OF SETPOINT VALUES FOR ALARMS AND SHUTDOWN
LIS-0012 INTERLOCKING LIST
LIS-0013 PLC DATABASE AND I/O LIST
LIS-0014 DRUM LIST
LIS-0015 SPECIAL TOOLS
LIS-0016 SPARE PARTS LIST FOR PRECOMMISSIONING, COMMISSIONING AND START-UP
LIS-0017 SPARE PARTS LIST FOR 2 YEARS OF OPERATION
LIS-0018 CAPITAL SPARE PARTS LIST
LIS-0019 SUBSUPPLIERS LIST
LIS-0020 PACKING LIST & CRATE CONTENT LIST
LIS-0022 CUSTOMS CLASSIFICATION TEMPLATE
LIS-0023 PACKAGE UNIT EQUIPMENT AND SKID LIST
MAN-0001 INSTALLATION, OPERATION AND MAINTENANCE MANUAL
MAN-0003 COMMISSIONING AND START-UP MANUAL
MAN-0004 CONFIGURATION MANUAL
MAN-0005 SOFTWARE PACKAGE
PLD-0001 DETAILED DRAWINGS FOR EQUIPMENT
PLD-0002 DETAILED DRAWINGS FOR EQUIPMENT AND AUXILIARY ELEMENTS
PLD-0003 DRAWINGS FOR INTERNAL ELEMENTS
PLD-0004 SECTIONAL DRAWINGS WITH PARTS IDENTIFICATION
PLD-0005 DRAWINGS FOR MECHANICAL SEAL OR PACKING
PLD-0006 DRAWINGS WITH DETAILS OF EQUIPMENT ANCHOR BOLTS AND PLATES
PLD-0007 FIXING AND MOUNTING EQUIPMENT DETAILS DRAWING
PLD-0008 DRAWINGS FOR EQUIPMENT TRANSPORT PREPARATION
PLD-0009 SHOP DRAWINGS FOR DUCTS AND CHUTES
PLD-0010 DRAWINGS OF METALLIC STRUCTURE, PLATFORMS AND LADDERS
PLD-0011 CIVIL WORK DRAWINGS
PLD-0012 PIPING PLAN DRAWINGS AND ISOMETRICS
PLD-0013 PIPING SUPPORTS DRAWINGS
PLD-0014 JUNCTION BOXES AND TERMINAL DRAWINGS
PLD-0015 CONTROL SYSTEM GENERAL AND DETAILED DRAWINGS
PLD-0016 LOCAL CONTROL PANEL DRAWINGS
PLD-0017 INSTRUMENTS DETAILED DRAWINGS
PLD-0018 ANALYZER SAMPLING CONDITIONING SYSTEM DRAWINGS
PLD-0019 NAMEPLATE DRAWINGS
PLD-0020 CARD LAYOUT (APPLICABLE FOR DCS/PLC)
PLD-0021 "AS BUILT" FINAL DRAWINGS
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PLD-0022 REFRACTORY DRAWINGS

PLD-0023 DRAWINGS OF ALL TERMINATION ARRANGEMENTS
PLD-0024 FOUNDATION DRAWING INCLUDING FOUNDATION LOADING
PLD-0025 EXTERNAL CONNECTIONS AND TERMINAL DRAWING
PLD-0026 ARQUITECTURE DRAWINGS
PLD-0027 SERVICE DRAWINGS
PLD-0028 IDENTIFICATION PLAN FOR LOOSE ITEMS AND BOM
PLG-0001 PLOT PLANS
PLG-0002 INSTRUMENTS LAYOUT
PLG-0003 GENERAL ARRANGEMENT WITH DIMENSIONS AND LOADING DATA
PLG-0004 CABINETS LAYOUT
PLN-0001 QUALITY CONTROL PLAN
PLN-0002 PROJECT QUALITY PLAN
PRC-0001 TESTS PROCEDURES
PRC-0002 ERECTION PROCEDURE
PRC-0003 FAT PROCEDURE
PRC-0005 CLEANING & DRYING PROCEDURE
PRC-0006 NDE PROCEDURE
PRC-0007 PICKLING & PASSIVATION PROCEDURE
PRC-0008 PMI PROCEDURE
PRC-0009 PRESERVATION INSTRUCTION FOR STORAGE AT SITE
PRC-0010 HYDROSTATIC TEST PROCEDURE
PRC-0011 PWHT PROCEDURE
PRC-0012 PACKING & TRANSPORTATION PROCEDURE
PRC-0013 VISUAL & DIMENSIONAL EXAMINATION PROCEDURE
PRC-0014 TUBE TO TUBESHEET EXPANSION PROCEDURE
PRC-0015 STEP COOLING PROCEDURE
PRC-0016 PAINTING PROCEDURE
PRC-0017 PERFORMANCE TEST PROCEDURE
PRC-0018 MECHANICAL RUN TEST PROCEDURE
PRC-0019 ROTOR MECHANICAL & ELECTRICAL RUN OUT
PRC-0020 COMPLETE UNIT TEST PROCEDURE
PRC-0021 LUBE OIL SYSTEM RUNNING TEST PROCEDURE
PRC-0022 LINING INSTALLATION PROCEDURE
PRC-0023 NON CONFORMANCE PROCEDURE
PRC-0024 TRACEABILITY PROCEDURE
PRG-0002 SUBORDERS AND FIELD ERECTION MONTHLY PROGRAM
PRG-0003 OVERALL MANUFACTURING PROGRAM
PRG-0004 TIE-IN SCHEDULE
PRG-0005 TRAINING PROGRAM
SUB-0001 COPIES OF UN-PRICED SUBORDERS
TAB-0001 MOMENTS AND FORCES TABLE

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TAB-0002 CAUSE AND EFFECT DIAGRAMS

VDB-0001 INDEX VENDOR DATA BOOK
VDB-0002 VENDOR DATA BOOK

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