INDIAN ASSOCIATION OF CLINICAL PSYCHOLOGISTS [IACP]

CONSTITUTION

AMENDED CONSTITUTION (1995) OF INDIAN ASSOCIATION OF CLINICAL

PSYCHOLOGISTS (IACP)

AIMS AND OBJECTIVES

a) To promote the Teaching, Research and practice of Clinical Psychology.

b) To formulate and advise on the standards of education in Clinical Psychology at the

University level and at Professional levels.

c) To develop an objective and experimental approach to the problem of Clinical

Psychology among professionals and Research workers.

d) To propagate the advances made in the methods and principles of Clinical

Psychology.

e) To extend Clinical Psychological services to the field of Mental Health and related
areas.

f) To Cooperate and work with other professional and scientific bodies for the
advancement of Clinical Psychology.

g) To advise the Central government. State governments and other bodies on the
various aspects of Causation Treatment, Rehabilitation and Prevention of Mental
disorders and allied conditions, including legislative and administrative matters,
without affiliating with any political party.

h) To prepare and publish papers, periodicals, pamphlets etc . in the furtherence of the
aims and objectives of the Association.

i) To organise symposia, seminars, conferences & exhibitions in order to acquaint lay

people of the facts and scientific principles of Mental Health.

j) To serve as an All India Bureau for collection, compilation and dissemination of

information regarding Clinical Psychological Treatment Services and Research in India.

k) To cooperate and collaborate with agencies and scientific bodies interested in Clinical
Psychological services and Research in India.

1) To purchase, acquire on lease or convert any moveable and or immoveable property

required by the Association.

m) To manage, improve and develop, transfer, sell or dispose off any property of the
Association.

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n) To receive donation and funds from Govt. Agencies, public undertakings or
individuals & institutes, awards or prizes for any property of the Association.

o) To do or get done, all such other lawful things and matters as are incidental or
conducive to the attainment of the above objectives, or any of them which are
subsidiary to the said objects.

RULES & REGULATIONS

ARTICLE I: Name of the Association

The name of the Association shall extend to the whole of "India”.

ARTICLE II : Interpretation of the Terms

In the rules, unless the context otherwise requires

(1) IACP means for Indian Association of Clinical Psychologists

(2) "The Association" means the IACP.

(3) " The President" means the President IACP.

(4) The term "Clinical Psychology" herein used means an Applied branch of Psychology
which, (drawing heavily from the Biological, Medical and Social Sciences, aims to study
systematically all kinds of pathological deviations of human behaviour and experience
from the normal pattern with a view lo develop and apply adequate diagnostic,
therapeutic, rehabilitative and preventive (Including legal) techniques and measures.

(5) The term "Member" shall include Fellow, professional Members, and Associate
Members of the Association and the term "Professional Member" shall include only
Fellows and Professional Members Wherever the article "He" is used, it shall include
"She '

ARTICLE III : Classification of Members

Section I: Individual Membership

There shall be five classes of individual membership, namely Fellows, Professional

Members, Associate Members, Honorary Members and Corresponding Members.

Section 2 (i): Professional Membership

M Phil Medical & Social Psychology or the former postgraduate diploma courses ie,
Diploma in Medical & Social Psychology /Diploma in Medical Psychology of National
Institute of Mental Health & Neurosciences, Banglore or Central Institute of Psychiatry.
Ranchi, or any other institution with the prescribed equivalent course for M. Phil.
Medical & Social Psychology.

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Or Doctorate in Clinical Psychology with a prescribed residential course and research as
on the pattern of NIMHANS, Bangalore.

Or Doctorate in Clinical Psychology approved by American Psychological Association.

PROFESSIONAL MEMBERSHIP

(A) ANNUAL MEMBER, (B) LIFE MEMBER

Section 2(ii) Fellowship

Any individual who had been a Professional Member of the Association for a minimum
period of 2 years with basic qualification as laid down above in Section 2 (i) of this
article, shall be eligible for fellowship provided that he is engaged in the whole time
practice of Clinical Psychology or teaching or Research in it and has already paid in full
the subscription of life membership Application for Fellowship with Rs.200 (US $ I00)
should be sent for the executive council's approval.

Section 2(iii) Associate Membership

Graduates in Psychology and law, Registered Medical Practitioners under Schedule I or

II or Part II of the Schedule III of the Indian Medical Council Act 1860, or individuals
with Masters' Degree in Anthropology. Education, Philosophy, Social Work, Sociology or
with, any other equivalent or higher qualification accepted by the executive of the
Association are eligible for the Associate Membership.

ASSOCIATE MEMBERSHIP

(A) ANNUAL MEMBER (B) LIFE MEMBER

Section 2(iv) Honorary Membership

Distinguished persons who have contributed to the advancement of Clinical Psychology

or the furtherence of Aims and Objectives of the Association are eligible for Honorary
Membership.

Section 2(v) Corresponding Membership

Distinguished and eminent Psychologists of other countries, who are

well known for their contribution to the field of Clinical Psychology are eligible for
Corresponding Membership.

Section3 Corporate Membership

Associations and Societies which are Registered in India, as per Act XXI of 1860 and
whose aims and objectives or work has areas of common interest with the aims and
objectives of the IACP or scientific bodies working for the advancement of Clinical

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Psychology in foreign countries shall be eligible for Corporate Membership.

ARTICLE IV: Election of Members

Section 1

Any Individual desirous of becoming a professional Member or an Associate Member

shall make an application to the honorary General Secretary of the Association in the
prescribed form. This application will be put up for consideration and election by the
Executive Council.

Section 2

A fellow shall be elected by the Executive Council, after an application in the prescribed
form is made available by the member and fulfills the qualifications as given in Section
2(ii) of Article III. The name of such a Member for Fellowship shall be proposed and
seconded by 2 Fellows

Section 3

An Honorary Member can be elected by the Council after the name is proposed and
seconded by 2 Fellows provided such a proposal gets an approval of two thirds of the
members of the Council.

Section 4

A Corresponding Member can be elected by the Council after the name is proposed and
seconded by 2 Fellows provided such a proposal gets an approval of two-thirds of the
members of the Council.

Section 5

Corporate Membership can be conferred on any Society or Organization if the name of

the concerned Society or Organization is proposed and seconded by 2 fellows and it gets
the approval of two-thirds of the Members of the Council.

ARTICLE: V : Membership Register

The Honorary General Secretary shall enter the name and full particulars of every
person admitted as Professional Member or Corporate Fellow, Associate Member,
Honorary Member, Corresponding Member or Corporate Member in the Membership
Register and inform the fact to such an entry being made the Hon. General Secretary
shall allot a particular number in each category to the Member whose name has been
entered and this shall be the Membership Number of the concerned member. From the
date of such an entry and the allotment of the Membership Number and on this
information being conveyed to the member concerned, the individual concerned shall
be the member of the Association.

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ARTICLE VI: Admission Fee and Annual subscription

Section I

Every member shall pay the subscription as stipulated herein. This will not be
applicable to the Corresponding Members, who will have

no financial assets or liabilities in the Association.

Annual subscription for the various classes of Membership shall he

Inland (Rs) Foreign (US$)

Professional Member 150. 00 40. 00

Associate Member 100. 00 30. 00
Corporate Member 400. 00 100. 00

Section 2

Professional Members intending to have the rights of fellowship or

Membership for the full span of their life will enroll themselves as "Life Members" of the
Association on payment of Rs. 1000/-(US$ 400) Associate Members can become Life
Associate Members by paying Life Membership fee i.e. Rs 700/- (US$300) This section
shall however be read in conjunction with section l(d) of Article VII of this
Memorandum.

Section 3

No subscription shall be payable by a Corporate Member on a reciprocal basis, if the

IACP is accepted by the concerned Corporate Member as a Corporate Member of that
Society or Association without the payment of any fees.

Section 4

The subscription rates in future can be rationalised by executive council with approval
of General Body.

ARTICLE VII: Termination of Membership

Section 1

A person shall cease to be a member of the Association.

(a) On the death of the Member.

(b) On his resignation. The resignation of any member of the Association shall be in
writing addressed to the President or Hon. General Secretary and shall be accepted by

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the council provided that the Member has paid up all his dues to the Association.

(c) If the subscription of any member is in arrears for 2 years or more.

(d) Membership, including life membership of the individuals can be terminated if they
engage themselves in and continue to serve in a profession unrelated to the field of
Mental Health for a continuous period of 3 years or more.

(e) If the Life Membership of any member is terminated, he shall be untitled to the
refund of membership fees, which remains in excess of the amount that would have
been due from him, if his membership was charged on annual basis.

Section 2

The membership of any individual or association may be terminated, if he has been

found to be deliberately violating the terms of the constitution, or has been working
contrary to the aims and objectives of the IACP, or for any other reason which the
council may deem sufficient by votes of not less than two-thirds of the members thereof
at a special meeting called for the purpose. Notice of such intended action should be
included in the agenda of the meeting and notice regarding it shall be given at least one
month in advance to all the members of the council. The concerned member against
whom action is intended to be brought against should also be given one month's notice
regarding the action that is intended to be brought, against him and the concerned
member shall have the right to explain his conduct and the Honorary General Secretary
shall acquaint all the members of the Council with this explanation in writing. The
member shall have the right to appeal to the General Body if he so desires.

ARTICLE VII : Reinstatement of the Members

Section I

In case of the members whose membership is terminated as per section l (b) and l(c) of
Article VII, the member can get himself reinstated by the Council after clearing his
membership dues, if any, to the association.

Section 2

In case of the members whose membership is terminated as per section l (d) of Article
VII, the member can get himself reinstated by the Council after providing that he is once
again working actively on a full-time basis in an area connected with the field of Mental
Health.

ARTICLE IX : Election of Office bearers and Council Members

Section I

Elections for the various vacancies of the office bearers namely, President Elect, Hon.
General Secretary and Hon. Treasurer shall be held in the month of
November/December or whenever gets due. The election for the post of Editor shall be

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held as per the rules laid down in Section 7 of this Article.

Section 2

During the month of October, every year, the Hony. General Secretary shall address a
communication to all the Professional Members of the Association informing them of
the vacancies in the Council that are to be filled up in the ensuing year and asking for
nominations for various posts.

Only those Professional Members who are Members of the association and whose
names appear in that year's Annual Membership list are entitled for being nominated
and for voting in the Election.

Any Professional member can be nominated for election of any of the posts (except
President elect. Editor and Hon Gen Secretary for which only Fellow member can be
nominated) if his nomination is proposed and seconded by at least one professional
member respectively provided the professional member so nominated expressed his
desire to serve for the said post in writing.

The nomination should reach the Hony General Secretary within a given date which
shall be fixed at a period of at least 30 days from the date of original communication
Subsequently the Hony General Secretary shall send out a circular to all the Professional
members by the names of the candidates nominated for the various posts. In case of
those posts where there is more than one nomination election shall be conducted to fill
in the vacancy.

Section 3

When the post is contested for, the communication sent to the Professional members by
the Hony General Secretary shall include the ballot paper so as to enable the
Professional member to cast his vote. In the ballot paper the names of the contestants
shall be arranged in an alphabetical order The communication shall also include
instructions regarding filling up of the ballot papers and the envelopes required to
return the ballot papers.

All the Professional members desirous of casting their votes shall complete the ballot
papers as per the instructions given and return it to the Hony. General Secretary, who
shall be the returning officer, so as to reach him by the date set for the purpose which
shall be within a period of 4 to 5 weeks from the date of the despatch of the ballot
papers.

Section 4

Whenever the General Secretary in office contests for any post the Professional
members shall return the completed ballot papers of that the President elect who shall
be the returning officer for that post. The instructions to this effect should be included
in the ballot instructions when the ballot papers are despatched to the Professional

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members.

Section 5

The exact date for election would be finalized by the Executive Council. The Executive
Council shall have the powers to extend the date of election by a maximum period of 3
months in exceptional circumstances.

Section 6

The Returning Officer shall retain the ballot papers sent to him in the sealed envelope
itself, without opening them. The opening of the envelopes containing the ballot papers
shall be done in the presence of the contestants or their authorised agents in a Special
Executive Committee meeting celled for this purpose. The notice of such Executive
Committee

meeting shall be intimated to the contestants by the Hony (general Secretary at the
same time when notice of such a meeting is issued to the Executive Committee members
The returning officer is however entitled to open the ballot papers in the Executive
Committee meeting if the contestants or their agents fail to turn up at the appointed
time once the notice has been issued as per these rules.

Section 7

The Editor of the Association shall be elected by a member of election-cum' nomination.

Any Fellow member can be proposed for the post of Editor by a member of the
executive provided it has been seconded by another executive committee member and
the Fellow member so proposed it given his willingness to be considered for the post of
the Editor.

The Hony. General Secretary shall make a panel of names of all such members proposed
for the post of the Editor and submit it to the President, who shall nominate one
individual from this panel for the post of Editor.

The appointment of the candidate so nominated shall ordinarily be deemed to be final. If

the proposal is put to vote in the Executive Committee it shall have a simple majority
approval.

Section 8

The Executive Committee member shall be elected as per the relevant sections of Article
XIV of the memorandum.

ARTICLE X : Officers of the Association

Section I

The Office bearer's of the Association shall assume office from the time of the Annual

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General Body Meeting, following their election The outgoing office bearers shall hand
over the charge of their office and all the papers etc. connected with their respective
offices within 3 weeks of the assumption of the office, by the new office bearers.

Section 2

It shall be the duty of the retiring Secretary to hand over the property, books etc. to the
New Secretary and it shall be the duty of the Hony. Treasurer to hand over the Cash,
account books and other papers account books and other papers connected with the
Association to the newly elected Treasurer of the Association, as required by the
ArticleX, Section I.

ARTICLE XI -Office of Association

Section I

The secretarial office of the association shall be at the place of work of the Hony.
General Secretary.

Section 2.

It shall be the duty of the retiring secretary to handover the property, books etc., to the
new secretary and it shall be duty of the hon. Treasurer to handover the cash, account
books and other papers connected with the association to the newly elected treasurer of
the association as required by the article X section 1.

ARTICLE XII: Funds of the Association

Section I

The funds of the Association shall be derived from the following sources and shall be
deposited in the Accounts of Indian Association of Clinical Psychologists opened in a
schedule bank.

(t) Subscription and Registration fees from Members.

(2) Donations

(3) Contributions from the state of Central Government. Local bodies and Voluntary
organisations

(4) Advertisement in the Journal of the Association.

(5) Proceeds from the sale of Periodicals, books and such other property as may be
required from time to time.

(6) From the surplus money left over from the Annual General Body meeting and the
Conference from which 60% of the surplus being deposited to the IACP account.

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Section 2

The council, shall, out of the funds of the association, defray all ordinary expenses, such
as rents, salaries, wages and such other charges as may be necessary for carrying on the
work of the Association.

Section 3

There can be only two account in the bank operated by Treasurer of the Association and
the other operated by Editor of the Official Journal of the Association i.e. Indian Journal
of Clinical Psychology)

Section 4

The financial year of the Association shall be from the 1st of April to 31 st March of the
next year.

ARTICLE XIII : Duties of the Office Bearers

Section 1 President

(1) Tile President shall hold office for two years at a time and shall not be eligible for re-
election immediately after the tenure as President elect.

(2) He shall be the Chairman at all the Executive Committee meetings. Extraordinary
General Body Meetings and the Annual General Body Meeting.

(3) In cases where voting is held during the deliberations of the Executive Committee
meetings or in the General Body meetings (Extra-ordinary or the Annual) he shall have
a casting vote in addition to his own ordinary vote, if there happens to be an equality in
the distribution of votes.

(4) He shall regulate the proceedings of the meetings and Conferences and interpret the
rules and regulation and decide doubtful points of issue.

(5) He shall preserve order and shall decide al 1 points of order at or in connection with
the meeting. There shall be no discussion on any point of order till such is permitted by
the President and his decision shall be final.

(6) He shall be consulted by the Council and his approval is essential in all important
matters concerning the Association.

(7) The Association shall sue or shall be sued in the name of the President and it is the
court at his place of residence as intimated at the time of his election that will have legal
Jurisdiction in all proceedings against the Association.

(8) On the recommendations of the Hony. General Secretary he shall appoint the Joint

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Secretary of the Association.

(9) He shall nominate 2 members of the Executive Council in accordance with Section 7
of Article XIV of this Memorandum.

Section 2 President Elect

(1) The President Elect shall hold office for two years at a time and will take over as
President for further two years.

(2) He shall discharge the duties of the President whenever they are delegated to him,
or whenever the President is absent. In case President resigns or expires while in office
the President elect shall, be the president for remaining part of the tenure of the said
President in addition to his own tenure of Presidentship.

(3) He shall be the returning officer and shall conduct the elections for any post for
which the Hony. Secretary already in office is a contestant.

Section 3 Honorary General Secretary

(1) The Hony. General Secretary shall hold office for a period of 2 years at a time and
shall be eligible for re-election at the end of that period, subject to a maximum tenure of
2 times at a stretch.

(2) The Hony. General Secretary shall be responsible for office work and
correspondence. He shall convene and organise all the meetings of the Association. He
shall maintain the record of the minutes of the meetings. He shall prepare the Annual
Report to be placed before the General body meeting.

(3) He shall keep an imprest account, not exceeding Rs. 500/- and shall recoup the
amount spent from the Treasurer on production of the Vouchers. Expenditure
exceeding Rs. 500/- at time shall be incurred by him only after the prior sanction of the
council for it and he shall intimate the Hony. Treasurer to make the concerned payment
by Cheque.

(4) He shall be the Ex-officio member of all the committees formed within the
Association, for various purposes including the Editorial Committee.

(5) He shall be returning officer, for the elections to the various posts in the Executive of
the IACP, except the post where he himself may be one of the contestants.

(6) He shall circulate to all the members a copy of the membership list which would be
updated every two years prior to the notification of election for various vacancies of the
association.

Section 4 Honorary Treasurer

(1) The Honorary Treasurer shall hold office for two year at a time and it eligible for re-
election, subject to a maximum tenure of two times at a stretch.

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(2) He shall collect all the funds of the Association as laid down in article XII, Section I,
after issuing official receipts for the same except the funds related to journal.

(3) He shall sign receipts and prepare a statement of income and expenditure of the
Association annually to be presented General body duly audited by Chartered
Accountant.

(4) The Honorary Treasurer shall open an Account with Scheduled

Bank in the name "Indian Association of Clinical Psychologists" and shall have the
authority to operate on this account for the expenses of the Association. The Treasurer
shall deposit all the money collected on behalf of the Association in this account and
shall not keep more than Rs 25O/- in cash with him at any one time.

(5) He shall advance an imprest amount not exceeding Rs 500/- at a time to the
Honorary General Secretary.

(6) He shall pay all the bills by cheque, for which sanction for payment has been given
by the Executive Council and it has been communicated to him by the Secretary.
Whenever the amount of payment exceeds Rs 1000/-, the letter of sanction
communicated to him shall have the signature of both the Honorary Secretary and the
President, in the absence of which he shall not be entitled to make the payment.

(7) He shall make all the payments by cheque for which the appropriate authority letter
has been issued to him as per rule 6 of this section, within a period of 7 days from the
receipt of the authority letter and after each payment shall communicate the fact of such
a payment by a letter to the Hony. General Secretary, with a copy of the President for
information.

Section 5, Editor/Editor-in Chief

(1) The Editor shall be appointed as per Section 7. Article IX of this Memorandum and
shall hold office for a period of 2 years at a time and will be eligible for re-election.

(2) He shall be the Editor of the Journal of the Association and the Chairman of the
Editorial Board.

(3) He shall be in charge of the Journal or any other publication issued by the
Association and may be assisted by two Associate/ Assistant Editors and will be advised
by the Editorial Board/ Journal Committee Nominations for associate editors and
members of Editorial Board/Journal Committee shall be done by the Editor in
consultation with the council.

(4) He shall be the 4th person in the order of precedence in the Executive Committee
meetings of the IACR being junior only to the President, President Elect and
immediately past president.

(5) The Editor shall enter in a register all books sent to him for review and also the

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other journals sent lo him. He shall be responsible for all the books and periodicals
under his care.

(6) Editor is empowered to edit or condense the submitted papers for publication.

(7) The editor shall open the Journal Account in a Scheduled Bank and will submit to the
council yearly account of income &. expenditure duly audited by Chartered Accountant.

Section 6 Honorary Joint Secretary

(1) The Hony Joint Secretary shall be appointed by the President on the
recommendation of the Hony Secretary.

(2) He must be a Professional Member of the Association.

(3) The Hony Joint Secretary shall hold office for 2 years at a time.

(4) He shall carry on such duties which are delegated to him by the Secretary or shall
Assist the Secretary in the discharge of his duties. He shall officiate as Hon General
Secretary in the event of post falls' vacant because of resignation, death or any other
emergency till the election of new Hon Gen Secretary.
ARTICLE. XIV: Governing Body-Power and Functions of Executive Council

Section I

The Governing body of Association shall be Executive Council, which is referred to in

this Memorandum either as the Executive Council, and it shall not exceed Twenty
members in number.

Section 2

President, President - Elect, Editor, Honorary General Secretary, Hon. Treasurer and
Hon. Joint Secretary’s shall be the Ex-Officio Members of the Council. Immediate past
President and immediate past Hon General Secretary shall also be the members of the
Council Other 12 members of the Council are to be elected or nominated as per Sections
3.5 and 7 of this Article. Members of the council shall be elected from among the
Professional members according to the same procedure, as laid down in Sections 2,3,5,6
of Article IX, keeping however in view Section3.

Section 3

(1) To give a proper and balanced All India Representation in the Council, the area of
activity of the Association has been divided into four regions, namely the Eastern,
Northern, Southern and Western Regions and each shall have as its area of activity the
following states and Centrally administered areas of India.

Eastern Zone: Assam, Meghalaya, Arunachal Pradesh, Nagaland, Manipur, Mizoram,

Bihar, Orissa, Tripura, Andaman and Nicobar islands and Sikkim.

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Northen Zone: Delhi, Haryana, Himachal Pradesh, Jammu & Kashmir, Punjab & Uttar
Pradesh.

Southern Zone: Andhra Pradesh, Kerala, Karnataka, Tamil Nadu, Laccadive islands.

Western Zone: Gujarat, Maharashtra, Madhya Pradesh, Rajasthan, Goa, Duman and Dieu.

(2) Each zone shall be represented in the ten elected members of the council by two
representatives elected by the Professional members of each zone from among
themselves. The remaining two members shall be elected on an All India basis as per
Section 5 of this Article.

(3) No Professional member can claim to belong to more than one

zone at any given time and the place of work shall be the deciding factor about the zone
to which a particular member belongs.

Section 4

The members elected to the Executive from a particular zone shall he designated as
Regional Representatives from that Zone and they shall he responsible for advancing
the aims and objectives of the Association in their respective zones.

Section 5

Two members shall be elected to the Council by the Professional members from among
themselves on an All-India basis.

Section 6

The Ten elected members to the Council, elected either as per section 3 or 5 of this
Article shall hold office for a period of 2 years and are eligible for immediate re-election.

Section 7

Two members of executive Council shall be nominated by the President from among the
Professional Member. The nominated members shall hold then membership, for a
period of two years or till such time the President who nominated them is in office,
whichever being less.

Section 8

The Council shall be competent to act in spite of any vacancy but in no circumstances its
strength can be less than 10 members.

Section 9

The Council can meet for the transaction of the business, adjourn or otherwise regulate
its meetings and proceedings as it thinks fit seven members, of whom at least one shall

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be an office bearer, shall constitute a quorum. A meeting of the council at which a
quorum is present shall be competent to exercise all or any of the functions of the
Council The agenda for a council, meeting, should be circulated by the Hon General
Secretary to all its members at least three weeks before the meeting In

Case any member of the council is unable to be present he may intimate to the Secretary
his comments in writing on each or any of the. Agenda which shall be read at the Council
meeting by the Secretary before the concerned topic is taken up for discussion during
the meeting All questions arising at any time of the meeting of the Council shall be
determined by majority of votes. In addition to voting by the members present, the
written remarks of the absence numbers shall be considered as voting by proxy where
applicable. The voting by proxy for the absentee numbers will be adhered to only when
the member in his written remarks has clearly specified, whether he is for or against an
item in writing by the member against the item or I support the item"

In case of equality of votes, the President shall have the option to exercise his second or
casting vote.

In exceptional circumstances the President can invite any member Association, the
representative of a Corporate member body, or any person of eminence, if it is felt that
the views of the concerned individual or his presence will be of help in solving some or
all the items that are on the agenda. In such case the fact that such an individual is being
incorporated for n specific purpose shall be intimated to all the Council members when
the notice of the meeting is issued to them. The invited or the incorporated member
shall attend only that meeting for which he is invited and shall not vote on any issue.

Section 10

The decision of the Council in all matters pertaining to the Association shall be final,
subject to an appeal to the General body.

Section 11

Any three council members with the prior permission of the President can requisite a
meeting of the Council. The President can direct the Secretary to call a meeting of the
Council on his own.

Section 12

In matters of urgency a Council meeting can be called by the Secretary with the prior
sanction of the President if any matter of Urgency is brought to his notice in writing by
any twelve members of the Association with a specific demand for a Council decision on
the matter concerned. Whenever a council meeting is called as per this section the
notice given to the council members can be cut down to a period of not less than 10
days.

Section 13

Every meeting of the council shall be presided over by the President, in his absence, by

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the President - Elect and in the absence of both, by immediate Past President or the
Editor. In exceptional circumstances if the Council meets in the absence of all the four it
shall be presided over by a member of the Council chosen at the meeting to preside over
it.

Section 14

The Council empowered to fill in any of the vacancies that may occur in the Executive in
instances as stated below:

(1) In case where an office bearer or a member of the council unable to or declines to
serve on the Executive after his election.

(2) If any office bearer or Council member resigns during his office, or expires while in
office.

(3) If no nomination is received for any vacancy notified as per Article IX, Section 2.

(4) Not withstanding anything contained above in case post of the President falls vacant,
it shall be filled as per Section-2 (2) of Article XIII.

The vacancies so filled in shall be valid tilled the next election. However, at any given
time these shall not be more than five vacancies filled in as per these rules. If the
number of vacancies so existing excessive steps should be taken to fill in the vacancies
through elections.

Section 15

The Council shall be entitled to act with the authority of the Association in the
advancement of the aims and objectives of the Association and the transaction of any
business or financial matters that may arise, except for those specifically reserved to be
done by the Association at the General body meeting.

Section 16

The Council shall have powers to appoint sub-committees as and when necessary. Any
such sub-committee may be constituted by the Council of individuals who have
experience in the matters to be deals with it. The Sub-committees so formed by the
council can have up to 60% of its strength individuals who are not members of the
Association. The terms of the reference and duration of every sub-committee will be
decided by the Council. It shall be upto the Council to accept or reject in full or in part
the review report or recommendations of the subcommittee.

Section 17

The Council shall have powers to write off the whole or part of arrears against any
individual member.

Section 18

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The Council shall have the powers to appoint or remove salaried employees of the
Association.

Section 19

The Council shall have the powers to frame Bye-Laws. Consistent with the aims and
objectives of the Association and for their futherence.

Section 20

The Council shall have the powers to appoint auditors Bankers or legal advisor of the
association whenever required.
ARTICLE XV:Responsibilities of Members

A member whose name has been entered in the Register of Membership is obliged to
accept the constitution, code of conduct and all the rules and regulations of the
Association and follow then. No one shall be absolved on the plea that he has not
received a copy of the constitution, code of conduct or Bye-Laws of the Association.

ARTICLE XVI: Privileges of Members

Each member shall have the right to

(1) Attend all the general body meetings

(2) Attend and take part in the Scientific meetings & Lectures, Symposia,
Demonstrations etc arranged by the Association or any of its regional branches.

(3) Receive a copy of the statement of Accounts and Reports of the Association,

(4) Receive free of cost the journal and the News letter published by the Association,
and receive at reduced rates any other publications of the Association.

(5) Enjoy such other privileges of membership as may be conferred on them from time
to time by constitution and Bye laws of the Association.

ARTICLE XVII: Calling of the Annual General Body Meeting

Section 1

The date and venue for each general body meeting shall be fixed in the Annual general
body meeting proceeding to it or the responsibility to fix it shall be made over to
Hon.Gen. Secretary, who shall within a period of 4 months intimate to the executive the
decision .about the holding of the next Annual General body meeting.

Section 2

Any Member may, on giving the Association on three full months notice (90 days)

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submit any resolution to be considered by the Council, Which shall authorise the
Secretary to put up the resolution before the General Body meeting for its
consideration, with the comments of the executive. The Hony, Gen. Secretary shall then
include the resolution in the agenda of the General Body meeting.

ARTICLE XVIII: General Body Meeting Procedure

Section l

The Annual General Body Meeting of the Association may be held in any part of the
Indian Union once a year.

Section 2

The Association may hold its deliberations along with any other Association, if it is
considered desirable.

Section 3

Notice and agenda of the Annual General body meetings shall be sent to all members
atleast one month prior to the Annual General Body meeting.

Section 4

A General body meeting shall be presided over by the president, in his absence by the
President-elect and in the absence of both of them by the immediate past president or
Editor.

In, case, where all the four office bearers mentioned above are absent, the Annual
General body meeting shall be presided over by a professional member elected at the
meeting for the occasion.

Sections

The Proceedings of the Annual General Body meeting shall be will be regulated
according to the constitution and the Bye-Laws of the Association Such rules of the
Association may provide for voting by proxy unless otherwise stated and determined by
the rules, every question submitted to the General body meeting shall be decided by a
show of hands and in case of the equality of votes, the person president shall exercise
his casting vote. A declaration by the Chairman of the General Body meeting, that the
resolution has been earned or lost and an entry to that effort in the Register of the
Proceedings of the meeting of the Association shall be the conclusive evidence of the
fact.

Section 6

The quorum of the Annual General Body meeting shall be 121/2 % of the total strength
of the professional members of the Association.

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Section 7

The minutes of the proceedings of the Annual General body meeting shall be recorded in
the Register kept for the purpose and shall be signed by the Chairman of the meeting or
at the meeting in which they are read and confirmed.

ARTICLE XIX Amendments for the Constitution

Section 1

Amendments to the Constitution may be made at the Annual General Body meeting after
adequate notice which under no circumstances shall be less than 30 days. The voting
shall be confined to the Professional members of the Association and amendment to be
carried shall have at least two-third majority of the total votes cast.

Section 2

Resolutions for amendments may be proposed by any member of the Association who
shall inform the Secretary of his desire to do so and send him a copy of the draft
resolution for consideration by the Council. The Secretary shall submit the resolution to
the Annual General Body meeting for its consideration with the comments of the Execu-
tive business for which it has been called.

Article XX: Extraordinary General Body Meeting

Section 1

An extraordinary General Body meeting may be called at any time of the year on the
requisition of the majority of the Council members or by one-third of the total
professional members of the Association.

Section 2

Fourteen days notice for an Extraordinary General Body Meeting shall be given to all the
members by Honorary General Secretary which shall included the Agenda of the
Meeting

Section 3

The Extraordinary General Body Meeting shall discuss only that business for which it
has been called.

Section 4

Quorum for such Extraordinary General Body meetings shall be one-fourth of the total
strength of the professional members of the Association, made up the number of
Professional members present.

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Sections

If within one hour of the time fixed for the meeting, the quorum is not present at a
meeting called by requisitioning by the Members, it shall stand dissolved, but in any
other case, it shall stand adjourned to a time two hours later than the scheduled time
originally fixed, on the same place, and it this time the members present, whatever be
their number, shall form the quorum and carry on the business.

ARTICLE XXI: Dissolution of the Association

If the Association for any reason disbands or fails to function, it can be dissolved in
accordance with the Articles 13 and Article 14 of the Societies Registration Act, 1860 of
the Government of India.

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