Procedure For The Online Submission of Requirements

Guide for Submitting the
FY 2023 Performance-Based Bonus Requirements
1. User account. For security and confidentiality of the submissions, each

agency's PBB Focal Person is allocated a singular User Account, inclusive of a
designated username and password to be provided by the AO25 Secretariat.
This account access is exclusively provided to the PBB Focal Person at the
agency's Central or Main Office or Performance Management Team. Focal
persons in Regional and Satellite Offices are responsible for ensuring that the
reports are submitted and consolidated at the Central Office level for inclusion
in the official agency submission.
2. Access to the submission portal. Go to the submission portal link:

https://rbpms-submit.dap.edu.ph/. Login to your designated User Account using
the provided username and password. From the upper right corner, click Login,
or from the banner, click Account Login. Then, type in your username and
password.
Click to enter
USERNAME and
PASSWORD
You will be
redirected to
this page to
enter your
account
details.
1
From the upper right corner of the navigation bar, click on the Dashboard tab
to view your agency account. This tab will enable you to access the page for
the submission of the requirements.
You will be redirected to the Main page, and here you will see the list of
requirements to be submitted and the tabs for Submission, Resubmission, and
Quick Guide tutorial.
Click Here
Click Here
List of
requirements
Click Here
3. Upload files to the submission portal. Agencies must verify that the files for
submission and/or strictly adhere to the Annexes outlined in AO25
Memorandum Circular No. 2023-1. Only Annexes that have been properly
signed by the Agency Head will be acknowledged and processed by the AO25
Secretariat.
2
PDF, JPG, PNG, XLS, XLSX, and CSV file formats are accepted but the
preferred format is PDF with a maximum file size of 10 MB. Should your file
exceed 10 MB, a link in the submission portal is provided for you to be able to
compress large files. An agency may submit multiple supporting documents per
the required Annex within the prescribed file size. Please follow this file name
template for the supporting documents – <Annex #>_<document
type>_<document #> (e.g., Annex 2.0_SupportingDoc_1).
4. Ensure completeness and correctness of files. To avoid issues in the

submission, agencies should review the completeness and correctness of the
files uploaded/submitted to the portal. Kindly note that you can no longer
change or modify the uploaded files once you have clicked the “Save” button.
For unforeseen circumstances, agencies may resubmit their files using the
Request for Resubmission button.
Simply click on browse to attach files. You may add more than one file per
requirement. Once done uploading all files, click “Submit”.
In case you can't finish uploading all the requirements in one attempt, click
“Save” to be able to save uploaded files and continue your work later. Don't
forget to get back to them as soon as you can.
3
Note:
● The agency can no longer change or replace the initially submitted files
once saved. It is important to double-check the files before uploading
them and click the Save and Submit buttons.
After successfully uploading and submitting the requirements, a prompt

acknowledgment message will appear in your agency dashboard. Wait for
updates from the AO25 Secretariat.
5. Resubmission. If you need to resubmit the PBB requirements, go to the

agency dashboard and click on the Request for Resubmission button. You will
see all the files you've submitted so far. Once approved, you may resubmit the
appropriate files for any particular requirement.
4
Click Here
Click Here
Click Here
5
After resubmitting, the prompt acknowledgment message will appear in your
dashboard.
6. Timeliness of submission. The date of submission and resubmission of files

will be recorded with corresponding timestamps (actual date and time), which
shall be reflected in the agency’s dashboard. Agencies must ensure that all
files, including the supporting documents, are duly uploaded to the portal by the
prescribed deadline on or before February 29, 2024. Late submission of
complete PBB requirements of agencies that are assessed to be eligible for the
grant of the FY 2023 PBB, shall be subject to a penalty (5% reduction in the
rates of incentives) as indicated in Section 7.2.

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Guide for Submitting the

FY 2023 Performance-Based Bonus Requirements

1. User account. For security and confidentiality of the submissions, each

2. Access to the submission portal. Go to the submission portal link:

4. Ensure completeness and correctness of files. To avoid issues in the

After successfully uploading and submitting the requirements, a prompt

5. Resubmission. If you need to resubmit the PBB requirements, go to the

6. Timeliness of submission. The date of submission and resubmission of files

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