Doc. No.

AO-MS 20

Rev. No. 02

Date 27 Dec 2022

Page Page 1 of 10

METHOD STATEMENT
For
Modifications of Exhaust Ventilation System –
Civil Works

Issue Record

02 27 Dec 2022 Initial Issue Mohammed

Fasiuddin

Issue Date Reason Prepared by Reviewed By Authorised by

 SAR-3rd party pro forma - Work Information

Briefing Record
I have been briefed on this method statement and understand its contents.

Date Signature Position Name

27/12/2022 Project Manager Shajeer A. Shamsudheen

27/12/2022 Electrical Engineer Uday Bhanu

27/12/2022 QC Engineer Ansar Ullattil

27/12/2022 Safety Officer Mudassir Hussain

27/12/2022 Supervisor Mateen Wajid

27/12/2022 Document Controller Owais uddin

Function Dept.: Form No:

IBU Engineering SAR-006-200-4-002 Rev#00
 SAR-3rd party pro forma - Work Information

Table of Contents

Briefing Record................................................................................................................. 2

Table of Contents..............................................................................................................3

1 Scope of work......................................................................................................4

2 Programme..........................................................................................................4

3 Reference documents......................................................................................... 4

4 Organisation........................................................................................................ 4

5 Materials..............................................................................................................4

6 Plant/Equipment.................................................................................................. 5

7 Preparation..........................................................................................................5

8 Safety.................................................................................................................. 6

9 Environment........................................................................................................ 6

10 Emergency Procedures.......................................................................................6

11 Method & Sequence............................................................................................8

12 Protection............................................................................................................ 8

13 Inspections/checks/tests......................................................................................9

14 Acceptance Criteria...........................................................................................10

15 Records............................................................................................................. 10

16 Insurance...........................................................................................................10

17 Attachments -.................................................................................................... 10

Function Dept.: Form No:

IBU Engineering SAR-006-200-4-002 Rev#00
 SAR-3rd party pro forma - Work Information
1 Scope of work
This Method statement describes in detail the series of onsite Modification of Exhaust Ventilation System
work activities to be carried out for Exhaust Ventilation work and checks the requirements to be carried out
at Saudi Railway Modification of Ventilation System - RFQ#140382 Project.

The purpose of this method statement is to define the general procedure that will be followed for the
Modification of Ventilation in Saudi Railway RFQ#140382 Project.

The objective is to make the maintenance teams aware of how to carry out routine operational &
maintenance works and to ensure that the works are carried out in a safe, effective & efficient manner and
in accordance with standard practices.

2 Programme
 Work shall be planned and executed according to approved schedule given by client.

3 Reference documents
 Job Hazard Analysis for the activity

4 Organisation
 Director of Operations is responsible to allocate the resources for this activity
 Facilities Manager is responsible to ensure that the activity is completed within time agreed.
 QHSE Supervisor is responsible for maintenance and administration of this procedure
 FM Coordinator is responsible for the implementation of this procedure throughout the activity. He
is also responsible to ensure that team involved in this activity is trained of method statement.
 QHSE Officer is responsible for assurance of implementing this method statement
 Maintenance Team Leader is responsible to supervise the activity as per specification set is this
method statement.
 Technician is responsible to carry out the Maintenance activities as per the Method Statement and
follow the instructions given by Team Leader.

5 Materials
• Sika Grouting Cement.
• Sika Adhesive.
• Epoxy paint
• Paint Thinner
• Plant/Equipment
Below list of tools shall be used during the activity;
• Wheel trolley
• Chisel
• Small Hammer
• Measuring tape.
• Marker pen.
• Hand tools.
• Drill machine.
• Air blower.
• Gloves, dust masks sets, and safety glasses.
• Electric Power Source.
• Ladder

Function Dept.: Form No:

IBU Engineering SAR-006-200-4-002 Rev#00
 SAR-3rd party pro forma - Work Information
6 Preparation
• Qualification of the renovation staff by means of installation and material knowledge.
• Information about safety regulation and measures.
• Account of special working conditions; jobsite, weather, influence, etc.
• Installation equipment and materials.
• Check the materials and fittings for visible damage.

7 Safety
General H&S Instructions
• No maintenance shall be carried out unless there is valid work order (PPM, CM, RM) and PTW is
authorized by permit issuer.
• Step back risk assessment shall be carried out prior to each activity.
• Only competent persons shall carry out the maintenance tasks.
• Task technical & QHSE instructions shall be readily available to task performer (e.g. method
statement, JHA etc.)
• Task performer shall ensure that all hand-tools & equipment which are required to carry out the
maintenance are in good condition and that he knows how to use them safely.
• Safety shoes must be worn; dust mask and hand gloves shall be provided and must be used when
required. In case of chemical use then the PPE stated by Safety data sheet shall be provided and
used.
• Job performer shall be trained on how to carry out safe manual handling. In case of heavy load
mechanical aids shall be used.
• Defective tool / equipment shall be immediately taken out of use.
• Task performer shall be trained on how to use ladder safely.
• Scaffold shall be erected / dismantled by only authorized trained staff.
• Never use defective scaffold, never move mobile scaffold while people or materials are kept on it,
never use mobile scaffold in case of extreme weather conditions.
• Before the use of any chemicals read the container label / SDS to know the hazards and the
required PPE. All required PPEs shall be provided and used when required. If you don’t know what
PPE are required ask supervisor.
• Use Green chemicals as practicable. Never handle chemicals in unlabelled container & never mix
chemicals.
• Dispose chemical / chemical container as hazardous waste.
• Avoid chemical spill but if happened use the right spill control material (sand/spill kit) and report
incident to your supervisor.
• Never leave equipment or tools unattended in publicly accessible areas.
• In case of any need to work in electricity energized parts, then power shall be adequately isolated,
locked-out and tagged-out and permit shall be taken before start of work. No work shall be carried
out on energized parts / systems.
• In case maintenance resulted in waste, clean the task site and take waste to the right waste
collection area.
• Housekeeping shall be maintained throughout the task.

Note “There is zero tolerance on Alfaone blue rules. Any violation of blue rules may result in intervention to
the task until corrective action is taken place.”
A job hazard analysis/ work activity risk assessment shall be conducted for the task and communicated with
all task performers prior to issue permit.

Below mentioned PPE shall be used during the task;

Long Sleeves Helmet/ Hand Full Body Respiratory

Hi-Vis Vest Safety Shoes Eye Protection
Shirts Bump Cap Gloves Harness Protection

Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No

Function Dept.: Form No:

IBU Engineering SAR-006-200-4-002 Rev#00
 SAR-3rd party pro forma - Work Information
8 Environment
General Environmental Instructions
• Before the use of any chemicals read the container label / SDS to know the hazards and the
required PPE. All required PPEs shall be provided and used when required. If you don’t know what
PPE are required ask supervisor.
• Use Green chemicals as practicable. Never handle chemicals in unlabelled container & never mix
chemicals.
• Dispose chemical / chemical container as hazardous waste.
• Avoid chemical spill but if happened use the right spill control material (sand/spill kit) and report
incident to your supervisor.
• In case maintenance resulted in waste, clean the task site and take waste to the right waste
collection area.
• Housekeeping shall be maintained throughout the task.

9 Emergency Procedures
Medical/ Personal Injury Emergency Name & Number of On-Site First Aider:
Nearest First Aid Box Location:
Location & Number of Nearest Hospital:
Ambulance Number:
In case of Accident resulted in medical emergency:
› Call first aider
› If critical Call local emergency services/ ambulance
› Notify Management & QHSE Department Immediately

Name & Number of On-Site Fire Warden:

Fire Emergency Civil Defense Emergency Number:
If you discovered fire:
› Report Immediately to Building Security, Management & QHSE Department
› Sound the alarm (operate the nearest manual call point by breaking the glass)
› Evacuate to building assembly point
› Attempt to extinguish the fire only if you are properly trained to use fire
extinguishers. DO NOT TAKE PERSONAL RISKS IN ATTEMPTING TO PUT
OUT THE FIRE!
› If you used two (2) extinguishers and fire still not extinguished, evacuate the
building.

10 Method & Sequence

For Modification of Exhaust Ventilation System working procedure steps are mentioned below:

MODIFICATION OF EXHAUST VENTILATION SYSTEM - CIVIL WORKS:

I. Team leader should conduct the Step Back risk assessment and communicate to all team
members.
II. Arrange all the tools required for activity.
III. Use Scaffolding with monthly inspection tag
IV. Use safe ladder with monthly inspected tag
V. Use TUV Certified Forklift.
VI. Drill & Chipping Machine to be inspected before using.
Civil Works – Installation of Main Panel Board:
a) Panel Board in Line 1:
VII. Take work permit for the Drilling & Chipping work from SAR.
VIII. Barricading the area with the safety cones before the Chipping work for Main Panel Board

Function Dept.: Form No:

IBU Engineering SAR-006-200-4-002 Rev#00
 SAR-3rd party pro forma - Work Information
starts.
IX. Identify the exact location & Markup for Chipping & cutting as per the approved IFC Drawings.
X. Chipping work at a specified location by using the Drilling Machine. Chipping area to be
barricade with the polythene/Tarpaulin sheet to eliminate the damage of adjacent structure.
XI. Once the chipping work is done, drilling for Anchor Bolts.
XII. Once the drilling job is done cleaning of Surface area by blower & watering takes place.
XIII. Installation of Anchor Bolts in the drilled holes with fishers.
XIV. Preparing the base for Main Panel Board once the anchor bolt is ready.
XV. Main panel board is installed in position by lifting it with the Forklift with the help of screw &
Bolts.
XVI. Take work permit for the painting work.
XVII. Epoxy Painting with paint brush to be done once the surface is ready.
XVIII. Epoxy Paint & Thinner should be away from the work area to eliminate the Fire hazard.

b). Panel Board in Line 2&3:

Repeat the same steps in Line 2&3 as mentioned in Line 1 Panel Board Installation.

Safety Precautions:
De-Energization:
• Do not perform work on any equipment or system until establishing that it is in a Zero Energy
State (ZES)
• All electrical distribution panels over 220V will always be locked.
• Electrical equipment shall be marked with the voltage and electrical hazard warning.
• Access to live high voltage distribution panels shall be restricted to authorized personnel only.
• GFCI electrical outlets and panels shall be labelled and tested.
• All working spaces and walkways shall be kept clear of electrical cords which could create
tripping hazards.
• All temporary electrical receptacles, junction boxes, and panels shall be electrically grounded.
• Any electrical work shall be performed by a qualified person.
• Qualified persons as defined by OSHA and NFPA shall maintain exclusive control over the
electrical installation (including temporary power).
• Portable/temporary switchboards/receptacles shall be:
• accessible for emergency shutdown;
• located so they will not obstruct any exit; and
• protected from damage from objects or persons that are near or must pass near them.
• Covers on openings and approved electrical boxes shall restrict access to the exposed
energized parts inside the openings and boxes.

Function Dept.: Form No:

IBU Engineering SAR-006-200-4-002 Rev#00
 SAR-3rd party pro forma - Work Information
11 Protection
Tools:
i. Install fail-safe / deadman switches on all manually operated rotating equipment (e.g. saws,
lathes, drill presses, etc.)

Drilling Machine:
ii. Identification of underground utilities and planned methodology for exposure (daylighting).
iii. Flagging, marking, safeguards or other appropriate and effective means to ensure that
personnel are made aware of the Excavation.
iv. Barricading is required to protect personnel exposed to unprotected Excavations greater than
1.2meters (4’) deep and over 6 meters (20’) in length.
v. Identification of overhead utilities and protective measures.
vi. Equipment requirements and means of access / egress.
vii. Spoils removal and stockpile methods, including placement locations.

Grinders:
i. Ensure all guards are in place and secured before using any grinder. Fasten pedestal and
bench grinders securely before use. All grinders shall be equipped with a secondary handle
and operated using two hands. Check that the grinding disc fits properly to the spindle when
mounting. If it is loose, replace immediately

Grinding Guard:
ii. Adjust tool rests to within 3 mm (1/8“) of wheels. Never adjust the rest while the wheel is in
motion. Maintain 6 mm (1/4”) wheel exposure with a tongue guard or a movable guard.
Dust control:
iii. Equipment likely to emit excessive dust shall be equipped with a dust recovery system.
Operators will wear appropriate respiratory PPE based on a documented risk assessment
(JHA / Step Back).

iv. Working at Heights:

When a worker is working where their feet are higher than 1.8 meter (6’), or they can fall
greater than 1.8 meters, they are working at heights and controls are required. Fall
protection controls should follow a priority order of prevention, restraint, and arrest.

Fall Prevention

Fall Protection Fall Resistance

Fall Arrest

i. As primary controls, fall prevention and fall restraint are both focused at removing the
hazard of falling to a worker.
ii. If the work cannot be done at ground level, use of scaffolding, Elevated Work Platforms
(EWP), guard rails and the prevention of the worker reaching the edge with fall restraint.
iii. Fall arrest simply stops a fallen worker from hitting the ground or objects below. Fall arrest
requires advanced training, specialized harnesses and fall arrest equipment, rescue
planning and preparations, and engineered anchor points.

For Fall Arrest following must be considered:

i. Anchor point must be certified to hold 22.2 kN or 5,000 lbs.

ii. Harness and fall arrest devices inspection and certification for intended use.
iii. Fall arrest forces on the worker and the distance the falling worker will travel before
stopping.
iv. Rescue teams and equipment available, at the site of the work ready for immediate
response.

Function Dept.: Form No:

IBU Engineering SAR-006-200-4-002 Rev#00
 SAR-3rd party pro forma - Work Information
v. Workers using fall arrest must be trained and are to never work alone.

Dropped objects:
i. While workers are working at heights from wither fall restraint, fall arrest or working from
elevated work platforms (scaffolds, platforms, etc.) the hazard of dropped objects will
affect everyone working or traveling underneath of them.
ii. This is a significant hazard and requires physical controls to all tools, equipment, and
materials from dropping to areas below. Examples include toe boards, screens, hole
covers (> 5cm or 2”), tool tethers, equipment hoisting bags, canopy structures, etc.

Equipment used to access heights:

a. Ladders:
When using a ladder, workers:
• Must set up an extension ladder to be at a 4 to 1 ratio, with 1 meter past the landing and
the top and bottom secured against movement.
• Cannot carry tools or equipment to maintain three points of contact.
• Cannot work from an extension ladder but can from a step ladder if it is for short duration and
limited complexity tasks.
• Do not stand on the top two rungs of a stepladder.

b. Fork Lift for lifting of Main Panel Boards :

This Protocol applies wherever Lifting Operations are undertaken. It includes lifts involving
owned, hired or contracted Cranes such as mobile, crawler, tower, derrick, portal and pedestal-
type, vehicle loading Cranes, electric overhead traveling Cranes, and monorail Cranes. This
Protocol also applies to Lifting Accessories including slings, chains, wire ropes, shackles, pad
eyes, containers, baskets, tuggers, winches, man-riding winches and baskets.
Maintenance:
• Implement a preventive maintenance program to ensure that all Cranes, Lifting Equipment and
accessories are maintained in a serviceable condition.
• Ensure that all Cranes and Lifting Equipment are inspected, tested (including non-destructive
testing as required by the intent and requirements of the applicable CSA standard) and have an
annual certification (as stated by prevailing legislation and / or CSA standards) prior to being
operated and / or after any repair and / or modification.
• Identify all Cranes’ Lifting Equipment and accessories subject to periodic inspection with a unique
identity code or number. Ensure that Cranes or hoists with interchangeable rigging equipment
have appropriate identification details.
• Items of Lifting Equipment that are subject to wear and frequent replacement (e.g. slings,
shackles, pad eyes, shipping and handling baskets) or used to transport equipment to and from
Sites, shall be color coded to confirm compliance with certification and inspection requirements.
• Have a documented register of all Lifting Equipment and applicable accessories that is readily
available in the lifting unit.
• Have periodic rigging equipment inspections conducted by a competent inspector (e.g. quarterly)
unless regulations in the local area require more frequent inspections.
• Ensure the inspection and maintenance records are current and available. Implement a process to
remove equipment from service if required and maintain a log of such events.
• Conduct the appropriate calibrations of load weighing devices and moment indicators required by
the manufacturer.

13 Inspections/checks/tests
Will be submitted prior to work.

Function Dept.: Form No:

IBU Engineering SAR-006-200-4-002 Rev#00
 SAR-3rd party pro forma - Work Information
14 Acceptance Criteria
N/A

15 Records

Following records shall be maintained for activity;

 Work Order Report
 Completed Checklist for the activity

16 Insurance
Submitted.

17 Attachments -
Pages Title No
7 Job Hazard Analysis for Structural Works 1
7 Job Hazard Analysis for Scaffolding Works 2
7 Job Hazard Analysis for Mechanical Works 3
7 Job Hazard Analysis for E&I Works 4
7 Job Hazard Analysis for Civil Works 5
7 Job Hazard Analysis for Hazard Works 6

Function Dept.: Form No:

IBU Engineering SAR-006-200-4-002 Rev#00