Po 4000322788 Shailesh Associates

NTPC Limited
( A Government of India Enterprise )

CPG-1,Raipur
Plot No. -87, Sector-24, Atal Nagar Nava Raipur
RAIPUR
Chhattisgarh- 492018, India
Telephone No. : 0771-2544505 Fax No. : 0771- 2544550
Service Purchase Order
PAN No. : AAACN0255D

CIN No. : L40101DL1975GOI007966
Purchase Order No. : 4000322788-060-1041 Date : 27.12.2023 ( version : 0 )
To Vendor Code : 1041266 (SME Vendor)

SHAILESH ASSOCIATES
QTR NO - 11 JME, BHEL,
SAKTINAGAR
Uttar Pradesh
India - 231222
Tel: 00
Fax: 00
E-Mail : [email protected]
Subject: : Biennial Job Contract for Civil Maintenance of V-3A/B Ash Dyke (Shahpur) for 2023-25 at
NTPC Vindhyachal
NIT NO. : 9900262495 Dated
Your Offer No. : Bid ID : 223134, 21-Aug-2023 12:21 AM
Your Reference : Tender ID : 2023_NTPC_78133_1
Dear Sir,
This has reference to our above mentioned NIT, Your offer and subsequent discussions. We are pleased
to accept your offer opened on and confirm having awarded on you the work of Biennial Job Contract for Civil
Maintenance of V-3A/B Ash Dyke (Shahpur) for 2023-25 at NTPC Vindhyachal of total value INR 6,375,013.90
(Rupee SIXTY-THREE LAKH SEVENTY-FIVE THOUSAND THIRTEEN POINT NINETY ONLY) mentioned in
the scope of works, special terms & conditions, Bill of quantities etc.
The duration of the service period shall be from 10.01.2024 to 09.01.2026. Though the duration of contract
shall remain same, the actual date of commencement of the contract shall be as per the direction of EIC. AGM
(Ash Dyke Management), NTPC Vindhyanchal shall be EIC for this work.
This service purchase order along with its annexure is being issued to you in duplicate .We request you to
return the duplicate copy of this service purchase order, duly signed on each page by your authorised signatory
in token of your unequivocal acknowledgment of the same within 15 days from the date of this service purchase
order. If no communication is received within 15 days of receipt of Purchase Order, it will be treated that order
has been accepted in entirety.
We thank you for the interest shown by you in our project and the cooperation extended to us. We expect
to receive your continued cooperation in future also.
Thanking You,
For & on behalf of NTPC Limited.
Manager (C&M/CS),
CPG-1, Raipur
Enclosures : Digitally signed by

COMBINED TENDER DOCUMENTS SUVENDU SUVENDU SUNDAR NAYAK
SUNDAR NAYAK Date: 2023.12.27 15:25:54
+05'30'
Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003
Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in
PO No. : 4000322788 Page No. 2 / 14
(Bill of Quantity)
Name of Work: Biennial Job Contract for Civil Maintenance of V-3A/B Ash Dyke
(Shahpur) for 2023-25 at NTPC Vindhyachal
SI No. Code Description Unit Quantity Net Price Amount Long

Text
Delivery/Invoicing Address:
1018 Vindhyachal Super Thermal Power Station
P.O. Vindhyanagar Vindhyanagar District Singrauli
Madhya Pradesh
486885
India
0771-2544505
0771- 2544550
Invoicing to be done on
GST No. : 23AAACN0255D4Z3
10 DSR-2018 ITEMS (V-3A/B DYKE CIVIL AU 1.000 3,448,027.85 3,448,027.85

MAINT)
Tax: IN:Integrated GST-ND @ 18.00 % Extra
10 .10 CVDSR1801013 DSR-2018 Item:1.1.2(v) M3 5,000 108.6855 543,427.50 YES

10 .20 CVDSR1802006 DSR-2018 Item:2.6.1 M3 5,000 85.8638 429,319.00 YES
10 .40 CVDSR1802052 DSR-2018 Item:2.25 M3 1,000 103.7097 103,709.70 YES
10 .60 CVDSR1804002 DSR-2018 Item:4.1.3 M3 100 2,206.6868 220,668.68 YES
10 .90 CVDSR1805010 DSR-2018 Item:5.9.1 M2 100 134.4958 13,449.58 YES
10 .110 CVDSR1805054 DSR-2018 Item:5.22.6 KG 3,000 8.9122 26,736.60 YES
10 .120 CVDSR1815004 DSR-2018 Item:15.3 M3 100 1,196.7893 119,678.93 YES
10 .180 CVDSR1816013 DSR-2018 Item:16.4 M3 200 362.2651 72,453.02 YES
TOTAL OF BOQ PART : 00010 INR 3448027.85
------------------------------------- ------------------------------------------------
Amount 3448027.85
Other Charges 0.00
------------------------------------- ------------------------------------------------
Net Amount on BOQ PART : 00010 INR 3448027.85
20 NON-SCHEDULE ITEMS( V-3A/B DYKE AU 1.000 2,926,986.05 2,926,986.05
MAINT. )
Tax: IN:Integrated GST-ND @ 18.00 % Extra
20 .10 HUME PIPES (NP-2) 300 mm dia RMT 500 211.2589 105,629.45 YES
20 .20 Supply of HESSIAN CLOTH : TYPE-I, M2 10,000 21.6800 216,800.00 YES
AS PER
Manager (C&M/CS),
CPG-1, Raipur
PO No. : 4000322788 Page No. 3 / 14
20 .30 Providing and laying stone boulders M3 400 856.7212 342,688.48 YES
300m
20 .40 Providing and laying crushed stone filte M3 400 856.7212 342,688.48 YES
20 .50 Providing and laying coarse sand filter M3 400 405.2643 162,105.72 YES
20 .60 Providing and packing bricks laid flat ( M2 500 50.8882 25,444.10 YES
20 .70 Laying Cross drainage pipe (MS used RMT 200 50.8883 10,177.66 YES
Scra
20 .80 Filling and placing ASH/ earth bags at d NO 18,000 10.7431 193,375.80 YES
20 .90 Prepration of turfing with locally avai M2 20,000 11.3085 226,170.00 YES
20 .100 Manual cleaning of filter drains along r RMT 42,000 16.9628 712,437.60 YES
20 .110 Plantation of BESARAM 50mtr width M2 200,000 0.2693 53,860.00 YES
inside
20 .120 Carrying out miscellaneous jobs suited t DAY 610 383.0889 233,684.23 YES
20 .130 Disposal of Dead animals from Ash Dyke NO 10 282.7120 2,827.12 YES
A
20 .140 Disposal of Dead animals from Ash Dyke NO 10 169.6270 1,696.27 YES
A
20 .150 Providing and installing in position por NO 8 28,271.2500 226,170.00 YES
20 .160 Providing and installing in position the NO 4 11,873.9250 47,495.70 YES
20 .170 Providing electronic water level sounder NO 2 11,873.9250 23,747.85 YES
TOTAL OF BOQ PART : 00020 INR 2926986.05
------------------------------------- ------------------------------------------------
Amount 2926986.05
Other Charges 0.00
------------------------------------- ------------------------------------------------
Net Amount on BOQ PART : 00020 INR 2926986.05
Net Total Amount INR 6,375,013.90

Less Rebate/Amount INR 0.00
Grand Total INR 6,375,013.90
INR SIXTY-THREE LAKH SEVENTY-FIVE THOUSAND THIRTEEN AND NINETY PAISA ONLY
Manager (C&M/CS),
CPG-1, Raipur
PO No. : 4000322788 Page No. 4 / 14
Terms & Conditions

------------------------------
Payment Terms
The payment shall be released based on monthly RA bills submitted by contactor and certification of the same by
EIC. Details as per GCC Clause No. 24.
Invoice to be raised on delivery/invoice address against the given PO line items.
Special Instruction
01. Agency shall execute the above work as per the directives of Engineer-in-charge and terms & conditions
stipulated in NTPC Tender documents (Section I to VIII) and its subsequent amendments (if any), except for the
specific additions / modifications brought out in various clauses of this Purchase Order which shall prevail over
the tender documents.
I Invitation for Bids (IFB)/ Notice Inviting Tender (NIT)

II Instructions to Bidders (ITB)
III Bid Data Sheet (BDS)
IV General Conditions of Contract (GCC)
V Special Conditions of Contract (SCC)
VI Technical Specifications/Scope of Work, Drawings and Quality Plans
VII Schedule of Quantities (SOQ) / Bill of Quantities (BOQ)- [Already incorporated in this PO]
VIII Forms and Procedures
02. PRICE BASIS:

The awarded rates shall remain FIRM during the currency of the contract, taking all factors into consideration and
no escalation in the awarded rates whatsoever shall be allowed on the plea of escalation of wages, or escalation
of price of any material and consumables.
03. CONTRACT AGREEMENT:

A Contract Agreement will be signed between the authorized representatives of the Contractor and
Engineer-in-Charge (EIC), on a Non-Judicial Stamp Paper, within 15 days from the date of issuance of PO.
Payment of bills shall be processed only after execution of Contract Agreement by both the parties.
The stamp paper should be of appropriate value (as per the applicable Stamp Act of the State) and should be
purchased from the State where the Project/ Station is located.
04. CONTRACT PERIOD:

The period of Contract is 24 (Twenty-Four) Months from the date of start of work. This Period Contract can be
extended upto 03 Months at the same rate, terms & conditions, on mutual consent basis.
05. QUANTITY VARIATION:

As per clause no. 49.2 of GCC for Civil works.
06. DEFECT LIABILITY PERIOD:

As per Clause No. 45 of GCC for Civil Works.
07. TAXES:
GST as applicable shall be paid extra. Agency shall have to submit GST invoice along with their bills as per GST
rules. Present rate of GST is 18%.
08. LIQUIDATED DAMAGES FOR DELAY (LD):

LD shall be deducted as per Clause No. 13 of Special Conditions of Contract (SCC) and Clause No. 29.6 of
General Conditions of Contract (GCC) for Civil Works.
Manager (C&M/CS),
CPG-1, Raipur
PO No. : 4000322788 Page No. 5 / 14
09. FREE ISSUE MATERIAL:

As per Clause No. 14 of Special Conditions of Contract (SCC) read in conjunction with Clause No. 34 of GCC for
Civil Works.
10. SECURITY DEPOSIT (SD)/ CONTRACT PERFORMANCE SECURITY:
10.1 The Contractor shall within Forty Five (45) days of the Letter of Award or prior to release of Ist RA
bill/Mobilization advance whichever is earlier, provide a Contract Performance Guarantee (CPG) towards faithful
performance of the Contract for ten percent (10%) of the Contract Price. Alternatively, the Contractor may furnish
the Contract Performance Guarantee in two Stages viz. a Contract Performance Guarantee for an amount
equivalent to 5% of the Contract Price within Forty Five (45) days of the Letter of Award or prior to release of Ist
RA bill/Mobilization advance whichever is earlier, to be followed up with another Contract Performance
Guarantee for an amount equivalent to 5% of the Contract Price prior to the scheduled completion of 50% of total
scope of work.
10.2 The Contractor also has the option to furnish an Initial Contract Performance Guarantee (ICPG) equivalent
to a minimum of 2% of the Contract Price within Forty Five (45) days of the Letter of Award or prior to release of
Ist RA bill/Mobilization advance whichever is earlier. In case of such a Contractor, who furnishes Initial Contract
Performance Guarantee, the Employer shall at the time of making any payment to him for the work done under
the Contract deduct towards the Contract Performance Security an amount equivalent to 10% of the gross bill
amount accepted for payment until the Contract Performance Security so deducted including the amount of Initial
Contract Performance Security becomes equal to 10% of the Contract Price, subject to the condition that
whenever the Contract Performance Security so deducted reaches a limit of 2% of the Contract Price, the
Contractor may convert the amount into a Bank Guarantee as aforesaid.
10.3 An amount of Rs. 2,00,000/- submitted as EMD has been converted into Initial Contract Performance
Security.
10.4 Details as per Clause No. 22 of General Conditions of Contract for Civil Works (GCC) read together with
Clause No. 7.0 of Special Conditions of Contract (SCC).
Manager (C&M/CS),
CPG-1, Raipur
PO No. : 4000322788 Page No. 6 / 14
Break up of Price (For Service Related Lines Only)

------------------------------------------------------------------------------
Sl No. Service Description Qty. UOM Rate Premium Discount Addl Net Value
Code Discount Rate
10 .10 CVDSR18 DSR-2018 5,000 M3 201.83 0.00 93.14 0.00 108.6855 543,427.27
01013 Item:1.1.2(v)
10 .20 CVDSR18 DSR-2018 5,000 M3 159.45 0.00 73.59 0.00 85.8638 429,319.12
02006 Item:2.6.1
10 .30 CVDSR18 DSR-2018 1,000 M3 221.22 0.00 102.09 0.00 119.1270 119,126.97
02010 Item:2.8.1
10 .40 CVDSR18 DSR-2018 1,000 M3 192.59 0.00 88.88 0.00 103.7097 103,709.71
02052 Item:2.25
10 .50 CVDSR18 DSR-2018 5,000 M2 21.35 0.00 9.85 0.00 11.4970 57,484.87
02057 Item:2.28.1
10 .60 CVDSR18 DSR-2018 100 M3 4,097.84 0.00 1891.15 0.00 2,206.686 220,668.68
04002 Item:4.1.3 8
10 .70 CVDSR18 DSR-2018 200 M3 4,091.19 0.00 1888.08 0.00 2,203.105 440,621.16
04006 Item:4.1.8 8
10 .80 CVDSR18 DSR-2018 100 M3 4,449.36 0.00 2053.38 0.00 2,395.980 239,598.04
05001 Item:5.1.2 4
10 .90 CVDSR18 DSR-2018 100 M2 249.76 0.00 115.26 0.00 134.4958 13,449.58
05010 Item:5.9.1
10 .100 CVDSR18 DSR-2018 100 M2 484.04 0.00 223.38 0.00 260.6555 26,065.55
05014 Item:5.9.5
10 .110 CVDSR18 DSR-2018 3,000 KG 16.55 0.00 7.64 0.00 8.9122 26,736.52
05054 Item:5.22.6
10 .120 CVDSR18 DSR-2018 100 M3 2,222.45 0.00 1025.66 0.00 1,196.789 119,678.93
15004 Item:15.3 3
10 .130 CVDSR18 DSR-2018 300 M3 2,428.86 0.00 1120.92 0.00 1,307.941 392,382.33
06002 Item:6.1.2 1
10 .140 CVDSR18 DSR-2018 100 M3 4,888.66 0.00 2256.12 0.00 2,632.543 263,254.34
07001 Item:7.1.1 4
10 .150 CVDSR18 DSR-2018 300 M2 210.22 0.00 97.02 0.00 113.2035 33,961.04
13008 Item:13.4.2
10 .160 CVDSR18 DSR-2018 1,000 M2 243.58 0.00 112.41 0.00 131.1678 131,167.83
13013 Item:13.7.1
10 .170 CVDSR18 DSR-2018 200 M3 1,995.57 0.00 920.96 0.00 1,074.614 214,922.89
16024 Item:16.13.2 5
10 .180 CVDSR18 DSR-2018 200 M3 672.73 0.00 310.46 0.00 362.2651 72,453.02
16013 Item:16.4
20 .10 HUME PIPES 500 RMT 392.31 0.00 181.05 0.00 211.2589 105,629.47
(NP-2) 300 mm dia
20 .20 Supply of 10,000 M2 40.26 0.00 18.58 0.00 21.6800 216,800.10
HESSIAN CLOTH :
TYPE-I, AS PER
20 .30 Providing and 400 M3 1,590.94 0.00 734.22 0.00 856.7212 342,688.48
laying stone
boulders 300m
Manager (C&M/CS),
CPG-1, Raipur
PO No. : 4000322788 Page No. 7 / 14
Sl No. Service Description Qty. UOM Rate Premium Discount Addl Net Value
Code Discount Rate
20 .40 Providing and 400 M3 1,590.94 0.00 734.22 0.00 856.7212 342,688.48
laying crushed
stone filte
20 .50 Providing and 400 M3 752.58 0.00 347.32 0.00 405.2643 162,105.73
laying coarse sand
filter
20 .60 Providing and 500 M2 94.50 0.00 43.61 0.00 50.8882 25,444.12
packing bricks laid
flat (
20 .70 Laying Cross 200 RMT 94.50 0.00 43.61 0.00 50.8883 10,177.65
drainage pipe (MS
used Scra
20 .80 Filling and placing 18,000 NO 19.95 0.00 9.21 0.00 10.7431 193,375.35
ASH/ earth bags at
d
20 .90 Prepration of 20,000 M2 21.00 0.00 9.69 0.00 11.3085 226,170.00
turfing with locally
avai
20 .100 Manual cleaning of 42,000 RMT 31.50 0.00 14.54 0.00 16.9628 712,435.50
filter drains along r
20 .110 Plantation of 200,000 M2 0.50 0.00 0.23 0.00 0.2693 53,850.00
BESARAM 50mtr
width inside
20 .120 Carrying out 610 DAY 711.40 0.00 328.31 0.00 383.0889 233,684.23
miscellaneous jobs
suited t
20 .130 Disposal of Dead 10 NO 525.00 0.00 242.29 0.00 282.7120 2,827.12
animals from Ash
Dyke A
20 .140 Disposal of Dead 10 NO 315.00 0.00 145.37 0.00 169.6270 1,696.27
animals from Ash
Dyke A
20 .150 Providing and 8 NO 52,500.00 0.00 24228.75 0.00 28,271.25 226,170.00
installing in position 00
por
20 .160 Providing and 4 NO 22,050.00 0.00 10176.08 0.00 11,873.92 47,495.70
installing in position 50
the
20 .170 Providing 2 NO 22,050.00 0.00 10176.08 0.00 11,873.92 23,747.85
electronic water 50
level sounder
Manager (C&M/CS),
CPG-1, Raipur
PO No. : 4000322788 Page No. 8 / 14
SCOPE OF WORK
--------------------------------
00010 : DSR-2018 ITEMS (V-3A/B DYKE CIVIL MAINT)

AS PER TENDER DOCUMENTS
00020 : NON-SCHEDULE ITEMS( V-3A/B DYKE MAINT. )
AS PER TENDER DOCUMENTS
Manager (C&M/CS),
CPG-1, Raipur
PO No. : 4000322788 Page No. 9 / 14
SERVICE SPECIFICATIONS
-----------------------------------------------
10 .10 - CVDSR1801013 (DSR-2018 Item:1.1.2(v))

Carriage of material by mechanical transport including loading, unloading and stacking: Earth/Ash:Lead up to 5
KM.
10 .20 - CVDSR1802006 (DSR-2018 Item:2.6.1)

Earth work in excavation by mechanical means (Hydraulic excavator) / manual means over areas (exceeding
30cm in depth. 1.5m in width as well as 10 sqm on plan) including disposal of excavated earth, lead upto 50m
and lift upto 1.5m, disposed earth to be levelled and neatly dressed:All kinds of soil
10 .30 - CVDSR1802010 (DSR-2018 Item:2.8.1)

Earth work in excavation by mechanical means (Hydraulic excavator) / manual means in foundation trenches or
drains (not exceeding 1.5 m in width or 10 sqm on plan) including dressing of sides and ramming of bottoms, lift
upto 1.5 m, including getting out the excavated soil and disposal of surplus excavated soil as directed, within a
lead of 50 m: All kinds of soil.
10 .40 - CVDSR1802052 (DSR-2018 Item:2.25)

Filling available excavated earth (excluding rock) in trenches, Plinth, sides of foundations etc. in layars not
exceeding 20cm in depth consolidating each deposited layer by ramming and watering lead upto 50m and lift
upto 1.5mtr.
10 .50 - CVDSR1802057 (DSR-2018 Item:2.28.1)

Surface dressing of the ground including removing vegetation, and in-equalities not exceeding 15cm deep and
disposal of rubbish lead upto 50 m and lift upto 1.5m in all kind of soil.
10 .60 - CVDSR1804002 (DSR-2018 Item:4.1.3)

Providing and laying in position cement concrete of specified grade excluding the cost of centering and
shuttering. all work up to plinth level : 1:2:4 (1 cement:2 coarse sand :4 graded stone aggregate 20mm nominal
size).Cement shall be issued by NTPC free of cost but transportation of cement from NTPC store to site shall be
arranged by contractor with his own cost.
10 .70 - CVDSR1804006 (DSR-2018 Item:4.1.8)

Providing and laying in position cement concrete of specified gradeexcluding the cost of centering and
shuttering. all work up to plinth level : 1:4:8 (1cement :4 coarse sand :8 graded stone aggregate 40mm nominal
size).Cement shall be issued by NTPC free of cost but transportation of cement from NTPC store to site shall be
arranged by contractor with his own cost.
10 .80 - CVDSR1805001 (DSR-2018 Item:5.1.2)

Providing and laying in position specified grade of reinforced cement concrete excluding the cost of centering,
shuttering, finishing and reinforcement - All work up to plinth level: 1:1.5:3 (1 cement : 1.5 coarse sand : 3
graded stone aggregate 20 mm nominal size).
10 .90 - CVDSR1805010 (DSR-2018 Item:5.9.1)

Centering and shuttering including strutting, propping etc. and removal of form for :Foundations, footings, bases
of columns, etc. for mass concrete
10 .100 - CVDSR1805014 (DSR-2018 Item:5.9.5)

Centring and shuttering including strutting, propping etc. and removal of form work for Lintels, beams plinth
beams girders, bressumers and cantilevers.
10 .110 - CVDSR1805054 (DSR-2018 Item:5.22.6)

Reinforcement for RCC work including straightening, cutting, bending, placing in position and binding complete. :
Thermo-mechanically treated bars.
Manager (C&M/CS),
CPG-1, Raipur
PO No. : 4000322788 Page No. 10 / 14
10 .120 - CVDSR1815004 (DSR-2018 Item:15.3)

Demolishing R.C.C. work manually/ by mechanical means including stacking of steel bars and disposal of
unserviceable material within 50 metres lead as per direction of Engineer - in- charge.
10 .130 - CVDSR1806002 (DSR-2018 Item:6.1.2)

Brick work with Owner issued Fly ash brick & Owner ssue cement In foundation and plinth, kerb wall, slope drain
and brick bench above rock toe with cement mortar 1: 6 (1 cement : 6 coarse sand)
10 .140 - CVDSR1807001 (DSR-2018 Item:7.1.1)

Random rubble masonry with hard stone in foundation and plinth including levelling up with cement concrete
1:6:12 (1 cement : 6 coarse sand : 12 graded stone aggregate 20mm nominal size) at plinth level with: Cement
mortar 1:6 (1 cement : 6 coarse sand).
10 .150 - CVDSR1813008 (DSR-2018 Item:13.4.2)

Cement Plaster (In coarse sand) 12mm Cement plaster of mix 1:6 (1 Cement 6 Coarse Sand).
10 .160 - CVDSR1813013 (DSR-2018 Item:13.7.1)

Cement Plaster with a floating coat of neat Cement: 12 mm Cement plaster finished with a floating coat of neat
cement of mix 1:3 (1 Cement: 3 Fine sand)
10 .170 - CVDSR1816024 (DSR-2018 Item:16.13.2)

(WBM road maintenance)
Cutting road and making good the same including supply of extra quantities of materials i.e. aggregate, moorum
screening, red bajri and labour required. (WBM)
10 .180 - CVDSR1816013 (DSR-2018 Item:16.4)

Laying, spreading and compacting stone aggregate of specified sizes to WBM specifications in uniform
thickness, hand picking, rolling with 3 wheeled road/vibratory roller 8-10 tonne capacity in stages to proper grade
and camber, applying and brooming requisite type of screening / binding material to fill up interstices of coarse
aggregate, watering and compacting to the required density.
20 .10 - HUME PIPES (NP-2) 300 mm dia

HUME PIPES (NP-2) 300 mm dia
Providing, laying and fixing in position cement concrete pipes(NP-2 class) of 300 MM internal diameter,
conforming to IS:458 and IS:783, jointing materials, cost of jointing pipes, transportation, labour, materials,
equipments, all leads and lifts, dewatering etc. which includes cost of excavation, dressing, ramming of bottom,
up to depth of 1.5m, including taking out soil and then filling back in the layers of 20mm including consolidating
each layer by ramming watering etc, disposing soil up to 50m if any, complete as per specification, drawing and
as directed by the Engineer-In-Charge.
20 .20 - Supply of HESSIAN CLOTH : TYPE-I, AS PER

Supply of HESSIAN CLOTH : TYPE-I, AS PER IS:2818-1971 (part-II). The minimum width of roll shall be 1.5
Mtr. Wt per sqm is 305.00gm with tolerance of +8 percent and -2 percent. Minimum roll length shall be 100 Mtr.
The width tolerance shall be +3/-0 %.
20 .30 - Providing and laying stone boulders 300m

Providing and laying stone boulders 300mm and above on upstream or downstream slopes wherever required
including transportation, staking, laying and royalty etc. All complate as per direction of EIC .
20 .40 - Providing and laying crushed stone filte

Providing and laying crushed stone filter aggregate (size 6 mm to 20mm)in layers on upstream or downstream
slopes wherever required including transportetion, stakings, laying royalty etc all complete as per direction of
EIC.
20 .50 - Providing and laying coarse sand filter

Providing and laying coarse sand filter in layers on upstream or downstream slopes wherever required including
transportation, laying royalty etc. all complete as per direction if EIC including taxes, royalties etc.
20 .60 - Providing and packing bricks laid flat (
Manager (C&M/CS),
CPG-1, Raipur
PO No. : 4000322788 Page No. 11 / 14
Providing and packing bricks laid flat (75mm thick) for protection of side slope within the panel wall (cost of panel
wall shall be paid under relevent items) including the cost of labour, materials, transportetion with all leads and
lifts, equipments, etc, complete as per drawing and as directed by EIC. (Ash bricks will be issued free of cost
from NTPC Plant)
20 .70 - Laying Cross drainage pipe (MS used Scra

Laying Cross drainage pipe (MS used Scrap pipe) for draining-out the stagnant water of toe drain /drain by
excavating the dyke embankment/road and filling & compacting the same with excavated material in proper
shape/profile after laying the pipe with proper slope as per direction and satisfaction of EIC complete. (Used
scrap MS pipe will be issued free of cost from NTPC store/at existing ash pipe line location and transportation of
pipe including loading / unloading up to site to be arranged by contractor at their own cost.)
20 .80 - Filling and placing ASH/ earth bags at d

Filling and placing ASH/ earth bags at desired location as per direction of EIC. sand / earth etc. will be paid in
separate item and empty bags to be arranged by the contractor.
20 .90 - Prepration of turfing with locally avai

Prepration of turfing with locally available doob grass in good condition by filling depression area and roping
dube grass complete including earth, dube grass, manure etc. complete as per direction of EIC and maintain
until dube grass survives.
20 .100 - Manual cleaning of filter drains along r

Manual cleaning of filter drains along rock toe of ash dyke by cutting weeds/grass and taking-out ash, earth,
sludge etc. from toe drain, and disposing the same in the adjoiniong ash pond.
20 .110 - Plantation of BESARAM 50mtr width inside

Plantation of BESARAM 50mtr width inside the Dyke including cutting, transporting, placing, watering etc. up to
all lead wherever required complete as per direction of Engineer-In-Charge.
20 .120 - Carrying out miscellaneous jobs suited t

Carrying out miscellaneous jobs suited to unskilled (usw) labours to be engaged in placing/removal of precast in
decanting wells & cleaning of sumps of toe drain pump houses and AWRS pump houses
20 .130 - Disposal of Dead animals from Ash Dyke A

Disposal of Dead animals from Ash Dyke Area: Cow, Buffalow etc.
20 .140 - Disposal of Dead animals from Ash Dyke A

Disposal of Dead animals from Ash Dyke Area: Dog, Cat etc.
20 .150 - Providing and installing in position por

Providing and installing in position porous tube piezometers at specified locations including drilling cased bore
holes of100mm diameter, cleaning them, assembling porous tube and PVC pipe of about 5.0 metre length with
couplings, cleaning and driving out air from the pores of porous tube, pouring clean saturated coarse sand
around the porous tube, backfilling with cement sand grout (1cement : 4sand) around the PVC pipe, providing
removable cover for the PVC pipe and casing, and fabricating and installing protective fence complete with the
cost of brass bottom plug, brass adapter, cost of the portion of steel casing pipe to be left in the bore hole,
including the cost of all labour, equipment, materials, transportation to site etc. complete as per specification,
drawings and as directed by the Engineer-In-Charge.
20 .160 - Providing and installing in position the

Providing and installing in position the surface settlement points of 1.0 metre depth at specified locations,
including drilling holes and backfilling with 1:2:4 cement concrete and cost of all labour, equipment, materials,
transportation to site etc. complete as per specification, drawing and as directed by the Engineer-In-Charge
20 .170 - Providing electronic water level sounder

Providing electronic water level sounder for measuring the water level in the Piezometre, boreholes, wells etc.
with cable winding facility on reel, cable resolution of 1mm between cable marks of 1metre, water sensing point
at the end of the probe and removable battery, including cost of complete equipment and transportation to site
etc.
Manager (C&M/CS),
CPG-1, Raipur
PO No. : 4000322788 Page No. 12 / 14
Prepared By:
SUVENDU SUNDAR NAYAK
Manager (C&M/CS),
CPG-1, Raipur
PO No. : 4000322788 Page No. 13 / 14
List of Documents
----------------------------
Please note that below documents are needed to be provided along with Invoice.
S.No. Document Description

1 Invoice
2 measurement sheet
Manager (C&M/CS),
CPG-1, Raipur
Page No. 14 / 14
NTPC VENDOR PAYMENT PORTAL & PAYMENT PROCEDURE
1.For all the cases where payment documents are to be directly submitted to NTPC (excluding Payment
through Bank cases), the Invoice and supporting document(s) as required in the Purchase Order have to be
Digitally Signed with class II or III digital signature and uploaded in the &gv_cocd& Vendor Payment Portal
https://pradip.ntpc.co.in/VendorFinal/Login.jsp.
In such cases, there will be no requirement of physical copy of invoice & documents except for Lorry Receipts
(LRs)/ Delivery Challan, which are normally sent along with the material/ transporter. Bank Guarantees to be sent in
original wherever applicable.
2.From 01.01.2020, NTPC will accept only digitally signed Invoice & supporting documents from Vendors for
direct payment cases. Submission of documents in physical form shall not be accepted by NTPC unless
otherwise asked for in the PO.
For such cases of physical submission, Vendors are required to send complete set of documents including invoice
etc. addressed to the "Invoice Receipt Center" of the Delivery/ Invoicing Address as mentioned in the Purchase
Order Annexure 1/ BOQ Sheet.
While submitting the Invoice/ Bills & related documents in physical form, Vendors are required to mention the
following details on the top of the envelope:
a. Invoice/Bill reference No.
b. NTPC PO No./ Package no.
c. NTPC Vendor Code asper PO
In addition to above, vendors are requested to mention their correspondence E-mail & Mobile No.in the Covering
Letter, through which invoice processing related information/clarification request may be sent.
3.Vendors can track / monitor the status of payments from the Vendor payment portal. Help documents are
available in the portal. Vendors are requested to make full use of the Vendor Payment Portal.
4.For payment cases through bank, all original documents are to be submitted in bank as per terms of PO.
Alternate Mode of Payment for Micro Small & Medium Enterprises (MSMEs):
Trade Receivables Discounting System (TReDS) is a regulatory framework put in place by the Reserve Bank of
India under the Payment and Settlement Systems Act 2007 (PSS Act) to facilitate the financing of trade receivables
(invoices) of MSMEs through invoice financing by multiple financiers.
The Reserve Bank of India has granted approval to Mynd Solutions Pvt Limited, A.TREDS Ltd and Receivables
Exchange of India Ltd (RXIL) to set up and operate TReDS platforms. The Respective TReDS platforms names of
the above-mentioned entities are M1xchange, Invoicemart and TREDS.
Currently NTPC Limited is transacting with M1xchange and RXIL TReDS platforms.
MSME Vendors may choose the TReDS platforms as an alternate payment mechanism.
For queries/ details, the vendor may directly contact M1xchange or RXIL at:-
M1XCHANGE:- RXIL:-
URL: https:\\m1xchange.com URL: https:\\www.rxil.in/Home/Index
Toll free No.: 1800-103-7261 Phone: 022-40771424, 40771426
Toll free No.: 1800 1038 311
Vendor must ensure the delivery of material and service before uploading invoices at TReDS portal for discounting.
After uploading invoices on TReDS portal, vendor has to upload invoices on NTPC payment portal in case of
Non-GeM contract and in case of GeM Contract invoices shall be uploaded on GeM portal, immediately . All
relevant documents required for processing of payments as per P.O/Contract terms and conditions shall be made
available by the Vendor along with the invoice.
COMBINED
TENDER
DOCUMENTS
SECTION-VI
SCOPE OF WORK,
DRAWING (if any)
& QUALITY
PLAN (if any)
Page 2 of 13
NTPC Limited
NIT No.: 9900262495/060/1041
(Contracts Services)
(Bid Proposal Sheet)
Name of Work: Biennial Job Contract for Civil Maintenance of V-3A/B Ash Dyke (Shahpur) for 2023-25 at NTPC
Vindhyachal
Delivery Address:
Vindhyachal Super Thermal PowerStation
P.O. Vindhyanagar
VindhyanagarDistrict Singrauli
Madhya Pradesh
486885
India
0771-2544505
0771- 2544550
SI No. Code Description Unit Quantity Rate Amount Long
Text
10 DSR-2018 ITEMS (V-3A/B DYKE CIVIL ####### ####### #########
MAINT)
10.10 CVDSR1801013 DSR-2018 Item:1.1.2(v) M3 201.83 1,009,150.0 Yes
5,000 0
10.20 CVDSR1802006 DSR-2018 Item:2.6.1 M3 159.45 797,250.00 Yes
5,000
1,000
10.40 CVDSR1802052 DSR-2018 Item:2.25 M3 192.59 192,590.00 Yes
1,000
5,000
10.60 CVDSR1804002 DSR-2018 Item:4.1.3 M3 100 4,097.84 409,784.00 Yes
10.90 CVDSR1805010 DSR-2018 Item:5.9.1 M2 100 249.76 24,976.00 Yes
10.110 CVDSR1805054 DSR-2018 Item:5.22.6 KG 16.55 49,650.00 Yes
3,000
10.120 CVDSR1815004 DSR-2018 Item:15.3 M3 100 2,222.45 222,245.00 Yes
1,000
10.180 CVDSR1816013 DSR-2018 Item:16.4 M3 200 672.73 134,546.00 Yes
UOM Legends:- AU - Activity unit M3 - Cubic meter M2 - Square meter KG - Kilogram
TOTAL OF BOQ PART - 00010 Rs. 6,403,023.00
( INR SIXTY-FOUR LAKH THREE THOUSAND TWENTY-THREE ONLY only)
I / We quote BOQ Part-00010 of the subject work as follow :
Above percentage %( Percent)

Below percentage % ( Percent)
Page 4 of 13
NTPC Limited
NIT No.: 9900262495/060/1041
SI No. Code Description Unit Quantity Rate Amount Long

Text
20 NON-SCHEDULE ITEMS( V-3A/B DYKE ####### ####### #########
MAINT. )
20.10 HUME PIPES (NP-2) 300 mm dia RMT 500 392.31 196,155.00 Yes
20.20 Supply of HESSIAN CLOTH : TYPE-I, M2 40.26 402,600.00 Yes
AS PER 10,000
20.30 Providing and laying stone boulders M3 400 1,590.94 636,376.00 Yes
300m
20.40 Providing and laying crushed stone filte M3 400 1,590.94 636,376.00 Yes
20.50 Providing and laying coarse sand filter M3 400 752.58 301,032.00 Yes
20.60 Providing and packing bricks laid flat ( M2 500 94.50 47,250.00 Yes
20.70 Laying Cross drainage pipe (MS used RMT 200 94.50 18,900.00 Yes
Scra
20.80 Filling and placing ASH/ earth bags at d NO 19.95 359,100.00 Yes
18,000
20.90 Prepration of turfing with locally avai M2 21.00 420,000.00 Yes
20,000
20.100 Manual cleaning of filter drains along r RMT 31.50 1,323,000.0 Yes
42,000 0
20.110 Plantation of BESARAM 50mtr width M2 0.50 100,000.00 Yes
inside 200,000
20.120 Carrying out miscellaneous jobs suited t DAY 610 711.40 433,954.00 Yes
20.130 Disposal of Dead animals from Ash Dyke NO 10 525.00 5,250.00 Yes
A
20.140 Disposal of Dead animals from Ash Dyke NO 10 315.00 3,150.00 Yes
A
20.150 Providing and installing in position por NO 8 52,500.00 Yes
420,000.00
20.160 Providing and installing in position the NO 4 22,050.00 88,200.00 Yes
20.170 Providing electronic water level sounder NO 2 22,050.00 44,100.00 Yes
UOM Legends:- AU - Activity unit RMT - Running Meter M2 - Square meter M3 - Cubic meter NO - Number
DAY - Days
TOTAL OF BOQ PART - 00020 Rs. 5,435,443.00
( INR FIFTY-FOUR LAKH THIRTY-FIVE THOUSAND FOUR HUNDRED FORTY-THREE ONLY only)
I / We quote BOQ Part-00020 of the subject work as follow :
Above percentage %( Percent)

Below percentage % ( Percent)
Note-1 : Bidders are requested to quote the percentage clearly in figure & words
GRAND TOTAL in Figure:
GRAND TOTAL in Words:
(Signature of Buyer's Representative) ( Signature of Supplier/Contractor)

Page 8 of 13
NTPC Limited
NIT No.: 9900262495/060/1041
SERVICE SPECIFICATION
--------------------------------------------
S.No. Service Code Service Text

Service Long Text
10.10 CVDSR1801013 DSR-2018 Item:1.1.2(v)

Carriage of material by mechanical transport including loading, unloading and stacking: Earth/Ash:Lead up to 5 KM.
10.20 CVDSR1802006 DSR-2018 Item:2.6.1

Earth work in excavation by mechanical means (Hydraulic excavator) / manual means over areas (exceeding 30cm in
depth. 1.5m in width as well as 10 sqm on plan) including disposal of excavated earth, lead upto 50m and lift upto 1.5m,
disposed earth to be levelled and neatly dressed:All kinds of soil
10.30 CVDSR1802010 DSR-2018 Item:2.8.1

Earth work in excavation by mechanical means (Hydraulic excavator) / manual means in foundation trenches or drains (not
exceeding 1.5 m in width or 10 sqm on plan) including dressing of sides and ramming of bottoms, lift upto 1.5 m, including
getting out the excavated soil and disposal of surplus excavated soil as directed, within a lead of 50 m: All kinds of soil.
10.40 CVDSR1802052 DSR-2018 Item:2.25

Filling available excavated earth (excluding rock) in trenches, Plinth, sides of foundations etc. in layars not exceeding 20cm
in depth consolidating each deposited layer by ramming and watering lead upto 50m and lift upto 1.5mtr.
10.50 CVDSR1802057 DSR-2018 Item:2.28.1

Surface dressing of the ground including removing vegetation, and in-equalities not exceeding 15cm deep and disposal of
rubbish lead upto 50 m and lift upto 1.5m in all kind of soil.
10.60 CVDSR1804002 DSR-2018 Item:4.1.3

Providing and laying in position cement concrete of specified grade excluding the cost of centering and shuttering. all work
up to plinth level : 1:2:4 (1 cement:2 coarse sand :4 graded stone aggregate 20mm nominal size).Cement shall be issued by
NTPC free of cost but transportation of cement from NTPC store to site shall be arranged by contractor with his own cost.
10.70 CVDSR1804006 DSR-2018 Item:4.1.8

Providing and laying in position cement concrete of specified gradeexcluding the cost of centering and shuttering. all work
up to plinth level : 1:4:8 (1cement :4 coarse sand :8 graded stone aggregate 40mm nominal size).Cement shall be issued by
NTPC free of cost but transportation of cement from NTPC store to site shall be arranged by contractor with his own cost.
10.80 CVDSR1805001 DSR-2018 Item:5.1.2

Providing and laying in position specified grade of reinforced cement concrete excluding the cost of centering, shuttering,
finishing and reinforcement - All work up to plinth level: 1:1.5:3 (1 cement : 1.5 coarse sand : 3 graded stone aggregate 20
mm nominal size).
10.90 CVDSR1805010 DSR-2018 Item:5.9.1

Centering and shuttering including strutting, propping etc. and removal of form for :Foundations, footings, bases of columns,
etc. for mass concrete
10.100 CVDSR1805014 DSR-2018 Item:5.9.5

Centring and shuttering including strutting, propping etc. and removal of form work for Lintels, beams plinth beams girders,
bressumers and cantilevers.
10.110 CVDSR1805054 DSR-2018 Item:5.22.6

Reinforcement for RCC work including straightening, cutting, bending, placing in position and binding complete. :
Thermo-mechanically treated bars.
Page 9 of 13
NTPC Limited
NIT No.: 9900262495/060/1041
10.120 CVDSR1815004 DSR-2018 Item:15.3

Demolishing R.C.C. work manually/ by mechanical means including stacking of steel bars and disposal of unserviceable
material within 50 metres lead as per direction of Engineer - in- charge.
10.130 CVDSR1806002 DSR-2018 Item:6.1.2

Brick work with Owner issued Fly ash brick & Owner ssue cement In foundation and plinth, kerb wall, slope drain and brick
bench above rock toe with cement mortar 1: 6 (1 cement : 6 coarse sand)
10.140 CVDSR1807001 DSR-2018 Item:7.1.1

Random rubble masonry with hard stone in foundation and plinth including levelling up with cement concrete 1:6:12 (1
cement : 6 coarse sand : 12 graded stone aggregate 20mm nominal size) at plinth level with: Cement mortar 1:6 (1 cement :
6 coarse sand).
10.150 CVDSR1813008 DSR-2018 Item:13.4.2

Cement Plaster (In coarse sand) 12mm Cement plaster of mix 1:6 (1 Cement 6 Coarse Sand).
10.160 CVDSR1813013 DSR-2018 Item:13.7.1

Cement Plaster with a floating coat of neat Cement: 12 mm Cement plaster finished with a floating coat of neat cement of
mix 1:3 (1 Cement: 3 Fine sand)
10.170 CVDSR1816024 DSR-2018 Item:16.13.2

(WBM road maintenance)
Cutting road and making good the same including supply of extra quantities of materials i.e. aggregate, moorum screening,
red bajri and labour required. (WBM)
10.180 CVDSR1816013 DSR-2018 Item:16.4

Laying, spreading and compacting stone aggregate of specified sizes to WBM specifications in uniform thickness, hand
picking, rolling with 3 wheeled road/vibratory roller 8-10 tonne capacity in stages to proper grade and camber, applying and
brooming requisite type of screening / binding material to fill up interstices of coarse aggregate, watering and compacting to
the required density.
Page 10 of 13
NTPC Limited
NIT No.: 9900262495/060/1041
SERVICE SPECIFICATION
--------------------------------------------
S.No. Service Code Service Text

Service Long Text
20.10 HUME PIPES (NP-2) 300 mm dia

HUME PIPES (NP-2) 300 mm dia
Providing, laying and fixing in position cement concrete pipes(NP-2 class) of 300 MM internal diameter, conforming to
IS:458 and IS:783, jointing materials, cost of jointing pipes, transportation, labour, materials, equipments, all leads and lifts,
dewatering etc. which includes cost of excavation, dressing, ramming of bottom, up to depth of 1.5m, including taking out
soil and then filling back in the layers of 20mm including consolidating each layer by ramming watering etc, disposing soil up
to 50m if any, complete as per specification, drawing and as directed by the Engineer-In-Charge.
20.20 Supply of HESSIAN CLOTH : TYPE-I, AS PER

Supply of HESSIAN CLOTH : TYPE-I, AS PER IS:2818-1971 (part-II). The minimum width of roll shall be 1.5 Mtr. Wt per
sqm is 305.00gm with tolerance of +8 percent and -2 percent. Minimum roll length shall be 100 Mtr. The width tolerance
shall be +3/-0 %.
20.30 Providing and laying stone boulders 300m

Providing and laying stone boulders 300mm and above on upstream or downstream slopes wherever required including
transportation, staking, laying and royalty etc. All complate as per direction of EIC .
20.40 Providing and laying crushed stone filte

Providing and laying crushed stone filter aggregate (size 6 mm to 20mm)in layers on upstream or downstream slopes
wherever required including transportetion, stakings, laying royalty etc all complete as per direction of EIC.
20.50 Providing and laying coarse sand filter

Providing and laying coarse sand filter in layers on upstream or downstream slopes wherever required including
transportation, laying royalty etc. all complete as per direction if EIC including taxes, royalties etc.
20.60 Providing and packing bricks laid flat (

Providing and packing bricks laid flat (75mm thick) for protection of side slope within the panel wall (cost of panel wall shall
be paid under relevent items) including the cost of labour, materials, transportetion with all leads and lifts, equipments, etc,
complete as per drawing and as directed by EIC. (Ash bricks will be issued free of cost from NTPC Plant)
20.70 Laying Cross drainage pipe (MS used Scra

Laying Cross drainage pipe (MS used Scrap pipe) for draining-out the stagnant water of toe drain /drain by excavating the
dyke embankment/road and filling & compacting the same with excavated material in proper shape/profile after laying the
pipe with proper slope as per direction and satisfaction of EIC complete. (Used scrap MS pipe will be issued free of cost
from NTPC store/at existing ash pipe line location and transportation of pipe including loading / unloading up to site to be
arranged by contractor at their own cost.)
20.80 Filling and placing ASH/ earth bags at d

Filling and placing ASH/ earth bags at desired location as per direction of EIC. sand / earth etc. will be paid in separate item
and empty bags to be arranged by the contractor.
20.90 Prepration of turfing with locally avai

Prepration of turfing with locally available doob grass in good condition by filling depression area and roping dube grass
complete including earth, dube grass, manure etc. complete as per direction of EIC and maintain until dube grass survives.
20.100 Manual cleaning of filter drains along r

Manual cleaning of filter drains along rock toe of ash dyke by cutting weeds/grass and taking-out ash, earth, sludge etc.
from toe drain, and disposing the same in the adjoiniong ash pond.
20.110 Plantation of BESARAM 50mtr width inside

Page 11 of 13
NTPC Limited
NIT No.: 9900262495/060/1041
Plantation of BESARAM 50mtr width inside the Dyke including cutting, transporting, placing, watering etc. up to all lead
wherever required complete as per direction of Engineer-In-Charge.
20.120 Carrying out miscellaneous jobs suited t

Carrying out miscellaneous jobs suited to unskilled (usw) labours to be engaged in placing/removal of precast in decanting
wells & cleaning of sumps of toe drain pump houses and AWRS pump houses
20.130 Disposal of Dead animals from Ash Dyke A

Disposal of Dead animals from Ash Dyke Area: Cow, Buffalow etc.
20.140 Disposal of Dead animals from Ash Dyke A

Disposal of Dead animals from Ash Dyke Area: Dog, Cat etc.
20.150 Providing and installing in position por

Providing and installing in position porous tube piezometers at specified locations including drilling cased bore holes
of100mm diameter, cleaning them, assembling porous tube and PVC pipe of about 5.0 metre length with couplings,
cleaning and driving out air from the pores of porous tube, pouring clean saturated coarse sand around the porous tube,
backfilling with cement sand grout (1cement : 4sand) around the PVC pipe, providing removable cover for the PVC pipe and
casing, and fabricating and installing protective fence complete with the cost of brass bottom plug, brass adapter, cost of the
portion of steel casing pipe to be left in the bore hole, including the cost of all labour, equipment, materials, transportation to
site etc. complete as per specification, drawings and as directed by the Engineer-In-Charge.
20.160 Providing and installing in position the

Providing and installing in position the surface settlement points of 1.0 metre depth at specified locations, including drilling
holes and backfilling with 1:2:4 cement concrete and cost of all labour, equipment, materials, transportation to site etc.
complete as per specification, drawing and as directed by the Engineer-In-Charge
20.170 Providing electronic water level sounder

Providing electronic water level sounder for measuring the water level in the Piezometre, boreholes, wells etc. with cable
winding facility on reel, cable resolution of 1mm between cable marks of 1metre, water sensing point at the end of the probe
and removable battery, including cost of complete equipment and transportation to site etc.
Technical Specification
Section -V
Part-A: Scope of Work and Technical Terms & Conditions
1 Scope of Work Biennial Job contract for civil maintenance of V-3A/B ash
dyke (Shahpur) for the year 2023-25 at NTPC Vindhyachal.
Scope of Work includes the following but not limited to :
i. Civil maintenance works at Shahpur ash dyke (V-

3A/B dyke as per BOQ. However, dyke Civil
maintenance works as per scheduled BOQ may
also be executed in any ash dykes in Shahpur area
other than V-3A/B dyke during
emergency/monsoon season/summer
season/other at the discretion of Engineer-In-
charge.
ii. Cement Concrete/RCC work for repairing of existing
structures and making new pedestals, culverts, water
escape structure or any other Cement Concrete/RCC
work as required by EIC.
iii. Brick and RR masonry work.
iv. Repairing of water bound macadam road in dyke area.
v. Miscellaneous work related to ash dyke maintenance.
vi. Providing & laying of materials such as stone boulders,
aggregate, sand etc.
vii. Cleaning of filter drains (toe drains)
viii. Supply of hessian cloth
ix. Supply and filling of sand in bags.
x. Providing and fixing piezometer and settlement gauze
at the dyke.
xi. Providing water level sounder.
xii. Repair and maintenance of dyke U/S and D/S slope as
per direction of EIC.
xiii. Providing and laying Non-perforated PVC pipes, Hume
pipes NP-2 & laying of MS cross drainage pipes.
xiv. Disposal of dead animals in Shahpur ash dyke area.
2 Scope of Supply by •Free Issue Material: Total approximate cost of owner

NTPC issue material under this contract is Rs. 15.65 Lakhs it
shall be considered for contractor all risk (CAR) policy.)
• Consumables and Other materials if any-NA
• T&P if any-NA
• Any Specific Manpower and their Qualifications if any-NA
3 Local Transportation The contractor at his own cost shall transport FOC owner issue
of any Material material like cement, reinforcement steel & fly ash bricks from
NTPC Central store/brick plant/steel yard to Shahpur ash dyke.
4 Payment Terms Monthly/ RA Bill

i. Payment shall be made for the job carried out on
monthly basis. The party has to submit the relevant
papers as per factory act with the running bill as
mentioned in the relevant clause of documents
required to be submitted with the running bill. The
Version-01: 19-03-2019
Technical Specification
Section -V
payment shall only be made for the jobs executed as

per the schedule of quantity.
ii.
The contractor will keep sufficient funds available
with him to make payments to the workers, labour
deployed on works directly by him before 3rd day of
every month or as per terms of deployment
irrespective of the fact whether bills have been paid
by NTPC or not.
5 Deduction Clause for Penalty related with non-submission of royalty of minor
any lapse while minerals:
executing the job or • In case of non-submission of royalty receipt/ challan
incomplete job during running bills, 1.5 times the royalty amount shall be
retained in each running bill and shall be released only
after submission of royalty clearance certificate from
mining department and indemnity bond.
Poor workmanship and negligence
• Work has to be executed as per direction of EIC and to

his satisfaction; performance report shall be sent to
contract department quarterly. If performance is not
satisfactory, contractor may not be considered for any
tender.
6 Accommodation No Accommodation shall be provided by NTPC
7 Conveyance/Journey "Not Applicable"
Charges
Version-01: 19-03-2019
TERMS & CONDITIONS
General
01. The Contractor/Successful bidder shall enter into a formal contract agreement with NTPC on a
non-judicial stamp paper of requisite value purchased from the State of MP, within a period of
15 days from the date of issue of formal award letter (LOA/PO/LOI). The date of formal
agreement, in no case, will alter the date of start or date of completion of work.
02. The Contractor / Successful bidder shall perform the work with all labour, T& P etc. complete
in all respects, as per specifications, issued drawing if any other terms and conditions as
contained in the following documents.
(a) As per General Condition of Contract for Civil works.
(b) Scope of work and Terms & Conditions.
(c) Schedule of Quantities of work/ Bill of Quantities of work.
03. The contractor shall not sublet/ transfer or assign the work in full or part without the prior
approval of the EIC.
04. NTPC reserves the right to hand over the site in parts progressively to the contractor. The
contractor will be required to do work on such released fronts in parts without any reservation
whatsoever.
05. The Contractor is required to provide adequate manpower/resources any time including Sundays
and Public Holidays as and when required to take up the emergency jobs without delay at dykes
as per the directions of EIC.
06. PENALTY CLAUSE APPLICABLE:
i. In case the work suffers delay due to non-availability of supervisors, proper tools, tackles,
materials, machineries etc., a penalty of Rs. 3000.00 at each instance may be levied as per
the discretion of the EIC.
07. Failure on the contractor’s part to properly assess and factor in the scope of work, site conditions
and other site/location specific factors which could influence expenses during execution of the
work during bidding, shall not absolve the contractor of any responsibility towards completion
of the work as per specifications and terms and conditions of the contract and within the
stipulated contract period.
08. Any issues that occur in carrying out the subject contract, which is not connected directly or
indirectly with NTPC, shall be dealt and resolved by the contractor on his own.
09. Arrangement of water and power Supply for execution of work shall be in the scope of contractor
without any extra financial implication to NTPC. However, power supply at one point may be
given for construction purpose depending upon its availability as free of cost by NTPC.
Materials
10. Cement, Reinforcement steel and Ash brick shall be supplied by NTPC at free of cost, but
transportation of all free issue material from store / brick plant to site is under the scope of
agency, for which no separate payment shall be entertained. Approximate cost of owner
issue material (Free of cost) is Rs 15,64,769.41 /-.
11. All materials supplied by the contractor shall be of good quality and shall be got approved from
Engineer-in-charge prior to use.
12. The contractor shall make his own arrangement for stores, watch & ward and all necessary
requirements for deployed manpower etc.
Personnel
13. The contractor shall depute competent & well-mannered personnel who would execute the job
as directed by Engineer-in-charge or his authorized representatives. In case the Engineer in
charge finds the behaviour/competency of contractor’s personnel unsatisfactory, such persons
shall be removed immediately from the site as per instructions of the EIC.
14. Contractor’s personnel shall not indulge in any unlawful activities in and around the project
areas.
15. The contractor /Successful bidder shall intimate EIC if any labourers (for whom the contractor
has already made gate pass) is absent without information.
16. The contractor shall make his own arrangement for accommodation of his supervisor/staff/
workers.
Labour regulations & other statutory aspects
17. The agency must have valid independent PF code number. In addition, compliance of minimum
wages as notified by Central Government / State Govt (whichever is higher) from time to time,
for this area must be ensured for all the deployed manpower. Further, statutory benefits like PF,
ESIC coverage shall be extended by the agency to the deployed manpower. Any violations in
these regards shall be dealt strictly as per relevant contractual provisions stated in GCC of Civil
works.
18. Payment of wages to the workers shall be done within time period as stipulated in the relevant
laws.
19. Deployment of all contract labourers including the contract vehicle drivers is to be done only
after verification of their character and antecedents by the Police.
20. Medical examination of the engaged workers shall be taken care of as per latest NTPC policy.
21. Contractor should obtain and submit the Labour License, if applicable as per CLRA.
22. The contractor shall ensure all the safety measures during the execution of work. In case of any
incident/accidents, payment to the concerned workers shall be made as per relevant BOQ item
and Safety Circulars of NTPC Ltd.
23. ADDITIONAL GUIDELINES ON DEPLOYMENT LABOURERS
The contractors shall comply with the following guidelines.
a. The contractor shall neither engage nor support child labour or forced /bonded
labour.
b. The contractor shall have primary responsibility towards health and safety of
workers deployed by him.
c. The contractor shall ensure and establish all his employees receive regular and
recorded safety training. The contractor shall assess the work & workplace with
regard to health and safety on a regular basis. Immediate steps shall be taken to notify
NTPC of any such potentially harmful/ dangerous/ undesirable condition at the
workplace and to liquidate the same.
d. The contractor shall respect the workers’ freedom of association and shall not
discriminate between them based on race, caste, nationality, origin, religion, gender,
sexual differences, union members or political affiliations.
24. The contractor shall abide by all the applicable laws & statutes.
Quality
25. Work is to be executed as per approved FQP, technical specs, item specs, latest IS/CPWD
specifications.
Progress Review
26. The Contractor / successful bidder shall attend all the meeting with the Engineer-in-charge, at
their own cost, during the currency of the contract if a need so arises or directed by the Engineer-
in-charge.
27. During the execution of the work in pursuance of the contract, the contractor shall at their own
cost submit progress report to the Engineer-in-charge every month or as decided by EIC. Such
progress reports shall be in the form, as may be required by the Engineer-in-charge and shall be
submitted in at least three copies.
28. If the EIC is not satisfied with the rate of progress or the quality of the material that have been
used or the workmanship, the EIC may be giving adequate notice, terminate the contract and
call another contractor or employ daily labourer to dismantle bad / substandard work if
necessary and to renew and complete the said work. The cost to such new contractor or daily
labourer for such dismantling/ renewing or completion of work shall be charged to the original
contractor.
Quantity Variation Limit

29. Permissible deviation in the items shall be governed by GCC.
Liquidated Damage
Being time bound/period contract, the relevant GCC clause of liquidated damage may not be
applicable.
Completion Period.
30. Completion period of the work shall be 24 months.

31. Extension Provision: Up to 03 months on satisfactory performance of contractor on mutual
consent basis.
32. Defect liability period of the work shall be 12 months from the actual date of completion.
MODEL QUALITY ASSURANCE PLAN Vindhyachal
Indenter: QP NO.060/QS/FQP/8940 PROJECT: NTPC Ltd, Vindhyachal PR No: 200123227
O&M (Civil) Rev. no. 00 PACKAGE: Biennial Job contract for civil maintenance of V-3A/B ash dated. 20.04.2023
Date : 02.05.2023 dyke (Shahpur) for the year 2023-25 at NTPC Vindhyachal. Page: 1 of 3
SI. No. Activity & operation with BOQ Description of Class of Frequency of Reference Standard / Format of Remarks
check/Test. Check. check Acceptance Norms Records
1 2 4 5 6 7 8 9
01 TESTS ON EARTHWORK:
i) Standard Proctor Test for MDD & OMC Physical A Once per 1000 cum TR 95% of Max Dry Density.
IS: 2720 P-7 Max. layer thickness shall not be
ii) Dry Density by Core Cutter Method Physical A One test per 500 IS: 2720 P-29 TR more than 300mm.
sqm or part thereof
02 CEMENT STOCK / STORAGE:
i) Ensure that cement is stored in weatherproof Visual B Each Lot IS: 4082 SR
covered storage on raised platform.
ii) If cement is stored more than 60 days in store Lab Test A 100 % IS 8112 / IS 1489 TR
of contactor, same shall be retested for comp.
strength and setting times.
03 AGGREGATE (CONCRETE WORKS, BRICK WORKS etc):
03.1 COARSE AGGREGATE:
i) Sieve Analysis and Gradation Lab. Test B Once per 50 cum or IS 383 & IS 2386 (P-1)/ TR A-Testing of Cube
part thereof CPWD B-Casting of Cube
ii) Impact Value/ Abrasion Lab. Test A Once per source IS 2386 (P-4)/CPWD TR
03.2 FINE AGGREGATE:
i) Gradation & silt content Lab. Test B Once per 50 cum or IS 383/IS 2386 (P-1)/ TR
part thereof CPWD
04 CONCRETE WORKS:
i) Compressive Strength of Cube Lab. Test A/B 6 cubes/50 cum or IS – 1199 & IS – 456/ TR A-Testing of Cube
part thereof CPWD Spec./ BOQ B-Casting of Cube
ii) Weigh Batching/Proportion of Mixing Visual B Random Tech Spec/ IS 456 SR
/ BOQ
iii) Workability Visual B Random IS:456 /BOQ SR
LEGENDS:
A = Critical Checks to be Std = Standard PC = Pour Card
witnessed by FQA Rep. in SR = Site Register TR = Test Record
association with Execution IR = Inspection Report
B = Major Checks to be witnessed MTC = Material Test Certificate REVIEWED BY APPROVED BY
by Ex. Dept. Rep. TS = Technical Specification INDENTER
C = Minor Checks by agency
V.K. MISHRA, DGM (FQA) MD. YAHIYA, AGM (FQA)
SI. No. Activity & operation with BOQ. Description of Class of Frequency of Reference Standard / Format of Remarks
check/Test. Check. check Acceptance Norms Records
1 2 4 5 6 7 8 9
05 BRICK WORK WITH F.P.S. BRICKS:
i) Compressive strength of Mortar Lab. Test B 6 cubes/200 cum of IS:2250 TR
brickwork
ii) Dimensions & Shape of Brick Lab. Test B 25000 bricks or BOQ/ CPWD/ TR Applicable only if Supply of Brick is
iii) Compressive Strength of Brick Lab. Test B part thereof IS Codes TR under scope of Agency.
iv) Water Absorption of Brick Lab. Test B TR
06 RANDOM RUBBLE MASONRY:
i) Size and Dimension Visual B Each lot BOQ/CPWD SR
ii) Specific Gravity Lab. Test A Once per source IS:1122/CPWD TR
iii) Water absorption Lab. Test A Once per source IS:1124/CPWD TR
iv) Impact Value Lab. Test A Once per source IS:2386/CPWD TR
v) Placement, Profile & Thickness Visual B 100% IS:8237/BOQ SR
07 WATER BOUND MACADAM (ROAD WORKS):
i) Sieve Analysis and Gradation Lab. Test B Once per 100 cum MORTH Specification/ TR
or part thereof IS:2386 P1
ii) Flakiness Index Lab. Test B Once per 100 cum MORTH Specification/ TR
or part thereof IS:2386 P1
iii) Impact Value/Abrasion Lab. Test A Once per source MORTH Specification/ TR
IS:2386 P4
iv) Atterberg’s Limits of Binding Material Lab. Test A One test per 50 cum MORTH Specification TR
of binding material
08 BROUGHT OUT ITEMS:
i) All other brought out items to be procured Physical / B Each Lot BOQ / Tech. Spec./ SR Brand and Sample Approval by EIC
from the approved Brand/Vendor. Dimensional IS Code/
LEGENDS:

SI. No. Activity & operation with BOQ. Description of Class of Frequency of check Reference Standard / Format of Remarks
check/Test. Check. Acceptance Norms Records
1 2 4 5 6 7 8 9
Notes:
1. Agency shall send the requisition through Execution Dept for all ‘A’ class checks.
2. Tests may be conducted at Agency’s Lab in presence of FQA representative or in NTPC FQA lab on chargeable basis, if testing facilities are available or may be sent to different Test
Houses (NABL accredited) / approved universities by NTPC, at agency’s responsibility including requisite testing charges.
3. All material should be as per NTPC tech specification and IS code specification only.
4. MTC shall be duly signed by Engineer – in – Charge
5. Brought out items registered to be maintained in NTPC specified format for all Brought Out Items (BOI) and they should be of approved make. The agency shall offer for
inspection of all BOI before application and details shall be recorded and certified in BOI register by execution dept. BOI register to be produced during Bill Certification.
6. Material may be sent to third party lab in absence of MTC and Invoice correlation at agency’s responsibility including requisite testing charges.
7. Quality Compliance Report must be submitted as per approved FQP for each bill certification.
8. All other items not covered in this QP, shall follow the relevant Specification like NTPC Spec, MORTH Specs, CPWD, BIS, IRC or any Spec. recommended by manufactures etc.
9. The document / specifications/ IS code shall always be referred to latest edition.
LEGENDS:
SECTION – V
SPECIAL CONDITIONS OF CONTRACT (SCC)
SECTION - V
SPECIAL CONDITIONS OF CONTRACT
The following Special Conditions of Contract (SCC), Section-V, shall supplement/ amend the
General Conditions of Contract (GCC) Section-IV of Standard Bidding Document, wherever there
is a conflict, the provisions in SCC shall prevail over those in the GCC of Standard Bidding
Document. The corresponding clause number of the GCC is indicated in parentheses.
SCC
GCC Clause
Cl. Special Condition of Contract
Ref, if any
No.
1.0 Definitions Name and Address of Employer:

(GCC Clause 1)
NTPC Limited,
Unified Shared Service Centre,
Central Procurement Group-1,
Western Region-II Head Quarter, Plot No.-87, Sector-24, Atal Nagar
Nava Raipur, Raipur, Chhattisgarh, Pin Code-492101
E-mail: [email protected] / [email protected]
NTPC Websites for reference: https://eprocurentpc.nic.in or

https://ntpctender.ntpc.co.in/
Registered Office Address:

“NTPC Bhawan” Core No. 7,
Scope Complex, Institutional Area, Lodhi Road,
New Delhi – 110003, India.
2.0 Laws governing This Contract shall be governed by the Indian laws for the time
the Contract being in force. The Courts at Raipur shall have jurisdiction, in all
matters.
(GCC Clause
6.1)
3.0 Settlement of Place of Arbitration: Delhi
Disputes
(GCC Clause
7)
GCC Sub-
Clause 7.3.3
4.0 GCC Sub Replace existing Sub Clause 10.4.9: Safety of Section-IV: General
Clause 10.4.9: Conditions of Contract (GCC) with the following:
Safety
The Employer has formulated Safety Rules for Construction &
Erection of Power Plants and is enclosed at Annexure-B to GCC.
These Safety Rules lay down the safety requirements for safe
execution of project activities, responsibilities of the Contractor,
and all concerned involved in Construction and Erection. The
Contractor, including his sub-contractors, while executing the
Works, shall strictly comply with these Safety rules and statutory
requirements (including amendments thereof), as applicable, in
SCC
GCC Clause
Ref, if any
No.
respect of safety of personnel, equipment and materials at site

area under execution of the Contractor.
5.0 GCC Sub In addition to other clauses specified in ‘NTPC Safety Rules for
Clause 10.4.9 Construction and Erection of Power Plants’ [as enclosed with
GCC/SCC], Contractor shall adhere to the following provisions for
payment linked to Safety Compliances as specified in Payment
Terms:
i) Safety Personnel
Contractor shall adhere to the requirements of Clause 2.3

(requirement of Safety personnel) of ‘NTPC Safety Rules for
Construction and Erection of Power Plants’.
ii) Personal Protective Equipment & Safety Equipment
Contractor shall adhere to the requirements of Clause 4

(Personal Protective Equipment) of ‘NTPC Safety Rules for
Construction and Erection of Power Plants’ and the
provisions of the Bidding Documents with regards to number
of Safety Equipment/PPEs to be provided by the Contractor.
In case Contractor fails to comply with aforesaid

requirement, EIC/Safety Officer shall issue a warning
letter/Non-compliance Memo to the Contractor regarding the
same advising him to take corrective action.
EIC/NTPC Safety Officer shall maintain written record of all
such incidents when Warning letter/Non-compliance Memo
is issued to the Contractor for not meeting the requirements
of Clause 4.0 (Personal Protective Equipment) and the
provisions of the Bidding Documents.
iii) Safety Induction and Training
Contractor shall adhere to the requirements of imparting

Safety training as per Clause 8.0 (Safety Induction and
Training) of ‘NTPC Safety Rules for Construction and
Erection of Power Plants.
Contractor shall maintain written record of Safety trainings

imparted to its Employees/ workmen for purpose of
aforesaid payment. These records shall be available for
review of EIC/NTPC Safety Officer all the time.
iv) Medical and First Aid Amenities

(Medical and First Aid Amenities) of ‘NTPC Safety Rules for
Construction and Erection of Power Plants.
NTPC Safety Officer/EIC shall maintain written record of

SCC
GCC Clause
Ref, if any
No.
incidences when requisite Medical and first aid amenities as

per Clause 13 of Safety Rules were not available for
purpose of aforesaid payment.
v) Compliance to Work Permit System

(Work Permit System) of ‘NTPC Safety Rules for
In case Contractor fails to obtain work permit or fails to

comply to any requirements of aforesaid Work permit
system, he will be issued a warning letter/Non-compliance
Memo by EIC/Safety Officer of NTPC regarding the same
advising him to take corrective action.
NTPC Safety Officer / EIC shall maintain written record of

all such incidents when Warning letter / Non-compliance
Memo is issued to Contractor for not complying with the
requirements of Work Permit System as per Clause 17 of
Safety Rules for purpose of aforesaid payment.
6.0 Payment on The payment shall be released based on monthly RA bills

Account (GCC submitted by contactor and certification of the same by EIC. Details
Clause 24) as per GCC Clause No. 24.
6.0A GCC Clause Add the following new clause at the end of GCC Clause 24.0:
24.0
24.11 Payment of Amount linked to Safety Aspects/
compliance to Safety Rules
I. The amount linked to Safety Aspects/ compliance to

Safety Rules shall be released against retention (as
mentioned at Para II below), in two parts, viz,
A) 10% amount [calculated as 0.1 x Y of the service portion

amount (Civil + Structural works etc.) of RA bill] shall be
linked to Fatal/Major Accidents, and
B) 90% amount [calculated as 0.9 x Y of the service portion

amount of RA bill] shall be linked to various Safety Aspects
specified in Safety Rules of NTPC.
NOTE: Y = 2 %
(ii)
II. From each RA Bill, the Amount linked to Safety Aspects/
Compliance to Safety Rules shall be retained in such a
manner that amount is equal to Y of the total works portion
(Civil + Structural works etc.) of RA Bill.
III. This aforesaid amount at para 24.11 (I) shall be retained from
first and second monthly RA bill of the respective
quarter/three-month period and shall be released in part or full
based on safety compliance duly certified by EIC and Safety-
SCC
GCC Clause
Ref, if any
No.
in-charge on quarterly basis. The amount for the entire

quarter (i.e. RA bills raised during a 3 month period) shall be
paid to the Contractors at the end of that three months period
along with 3rd/last RA Bill for the quarter/three months period
upon complying the following conditions:
A) Amount of RA Bill linked to Fatal/ Major Accidents (0.1Y

i.e. 10% of amount as elaborated above at para 24.11.I.A)
Aforesaid amount (on quarterly basis) shall be payable to

Contractor only in case, there is
i) No fatal injury or accident-causing death in that three months

period
and
ii) No Major injury or accident causing 25% or more permanent

disablement to workmen or employees in that three months
period. Permanent disablement shall have the same meaning
as indicated in The Workmen's Compensation Act' 1923.
In case of any fatal injury or accident as elaborated above occurs

during that three-month period, the stipulated amount (0.1Y)
subject to minimum of Rs 10 Lakh per fatality shall be
forfeited and shall not be payable to the Contractor under the
contract. In case, the amount to be deducted/ forfeited
exceeds the amount linked to Fatal/ Major Accidents, the
same shall be recovered from remaining Amount (0.9Y) linked
to Compliance of Safety Rules and/or any other payments
immediately due to the Contractor under the Contract.
In case of any Major injury or accident causing 25% or more

permanent disablement to workmen or employees occurs
during that three month period, Rs 4 lakh per Major injury
shall be deducted from the amount (0.1Y) linked to Fatal/
Major Accidents and shall not be payable to the Contractor
under the contract. In case, the amount to be
deducted/forfeited exceeds the amount linked to Fatal/ Major
Accidents, the same shall be recovered from remaining
Amount (0.9Y) linked to Compliance of Safety Rules and/or
any other payments immediately due to the Contractor under
the Contract.
Further, in case, Contractor doesn’t raise RA Bills in any three-

month period/quarter and if any fatal injury and/or major
accident takes place in that period, EIC shall deduct the
amount [Rs 10 Lakh per fatality and Rs 4 lakh per Major
injury] pertaining to this particular quarter from his next RA
bill/due payment. In case, the amount to be deducted/forfeited
exceeds the amount linked to Safety, the same shall be
recovered from any other payments immediately due to the
Contractor under the Contract.
SCC
GCC Clause
Ref, if any
No.
The amount deducted/forfeited as mentioned above shall be in

addition to the compensation payable to the workmen /
employees under the relevant provisions of the Workmen's
Compensation Act' 1923 and rules framed there under or any
other applicable laws as applicable from time to time.
B) Amount of RA Bill linked to Compliance of Safety Rules

(0.9Y i.e. 90% of amount as elaborated above at para
24.11.I.B)
Aforesaid amount (on quarterly basis) shall be payable to

Contractor in five equal parts under five heads as under:
(i) Amount payable on deployment of required Safety Personnel
One fifth of the amount specified in para 24.11.III.B (calculated as

0.18Y of Service portion amount of RA Bill), on quarterly
basis, shall be paid upon certification by EIC in consultation
with Safety dept. that required number of Safety personnel as
per Clause 2.3 of ‘NTPC Safety Rules for Construction and
Erection of Power Plants’ (as enclosed with GCC/SCC) have
been deployed. The aforesaid amount linked to deployment of
requisite safety personnel shall be paid as under:
a) 50% of the amount referred at 24.11.III.B.(i), for deployment

of Safety Supervisors shall be paid on pro-rata basis
depending upon the actual no. of Safety Supervisors
deployed vis-à-vis actual requirement:
Amount to be paid = 0.09Y x Works portion of RA bill amount x

(a/b)
Where ‘a’ is actual no. of Safety supervisors deployed
and
‘b’ is required no. of Safety supervisors as per Safety Rules.
In case, actual no. of Safety supervisors deployed is more than

requisite number (i.e. a/b is more than 1), the amount to be
paid shall be restricted to 0.09Y.
b) 50% of the amount referred at 24.11.III.B.(i), for deployment

of Safety Officers shall be paid on pro-rata basis depending
upon the actual no. of Safety Officers deployed vis-à-vis
actual requirement :
Amount to be paid = 0.09Y x Works portion of RA bill amount x

(a/b)
Where ‘a’ is actual no. of Safety Officers deployed

SCC
GCC Clause
Ref, if any
No.
and
‘b’ is required no. of Safety Officers as per Safety Rules.
In case, actual no. of Safety Officers deployed is more than

requisite number (i.e. a/b is more than 1), the amount to be
paid shall be restricted to 0.09Y.
c) In case aforesaid requisite no. of Safety personnel are not

deployed by Contractor, amount not to be paid as calculated
above for that particular quarter/three month period shall be
forfeited and shall not be payable to the Contractor under the
contract.
(ii) Amount payable on providing requisite Personal Protective

Equipment & Safety Equipment
0.18Y of Service portion amount of RA Bill), shall be paid
upon certification by EIC in consultation with Safety dept. that
Contractor has adhered to the requirements of Clause 4
(Personal Protective Equipment) of ‘NTPC Safety Rules for
Construction and Erection of Power Plants’ and the provisions
of the Bidding Documents with regards to number of Safety
Equipment/PPEs to be provided by the Contractor.
In case of non-compliance by Contractor, warning letter/Non-

compliance shall be issued by EIC/Safety Officer of NTPC as
per clause 10.4.9 (ii) of GCC. Further, if more than two such
warning letters/Non Compliance Memos are issued in a
quarter/three monthly period, above mentioned amount for
that particular quarter/three month period shall be forfeited
and shall not be payable to the Contractor under the contract.
(iii) Amount payable on providing requisite Safety Induction and

Training
Contractor has adhered to the requirements of imparting
Safety training ad per Clause 8.0 (Safety Induction and
Training) of ‘NTPC Safety Rules for Construction and Erection
of Power Plants’ to at least 90% of its employees/workmen
(who have not been previously provided with requisite
training) in a quarter/ three months period.
In case Contractor fails in meeting the aforesaid requirement,

above mentioned amount for that particular quarter/three
month period shall be forfeited and shall not be payable to the
Contractor under the contract.
SCC
GCC Clause
Ref, if any
No.
(iv) Amount payable on providing requisite Medical and First Aid

Amenities
(Medical and First Aid Amenities) of ‘NTPC Safety Rules for
In case Contractor fails to provide Medical and first aid amenities

as per requirement of aforesaid Clause 13 even on one
incidence in any quarter/three month period, above
mentioned amount for that particular quarter/three month
period shall be forfeited and shall not be payable to the
Contractor under the contract.
(v) Amount payable on compliance to Work Permit System

(Work Permit System) of ‘NTPC Safety Rules for Construction
and Erection of Power Plants’.
In case of non-compliance by Contractor, warning letter/Non-

compliance shall be issued by EIC/Safety Officer of NTPC as
per clause 10.4.9 (v) of GCC. Further, if more than two such
warning letters/Non Compliance Memos are issued in a
quarter/three monthly period, above mentioned amount for
that particular quarter/three month period shall be forfeited
and shall not be payable to the Contractor under the contract.
No interest shall be payable on the amounts linked to Safety

Aspects / Compliance to Safety Rules including aforesaid
retained amount. The amounts linked to Safety Aspects /
Compliance to Safety Rules including aforesaid retained
amount shall be payable in part or full based on safety
compliance duly certified by EIC and Safety-in-charge on
quarterly basis.
7.0 GCC Clause Modify the existing Sub-Clause nos. 22.1.1 and 22.1.2 of General
22.1.1 & 22.1.2 Conditions of Contract (GCC) through SCC as per the following:
Security Deposit/ 22. CONTRACT PERFORMANCE SECURITY

Contract
performance 22.1.1 The Contractor shall within Forty-Five (45) days of the Letter
Guarantee of Award or prior to release of Ist RA bill/Mobilization advance
whichever is earlier, provide a Contract Performance Guarantee
(CPG) towards faithful performance of the Contract for ten percent
(10%) of the Contract Price. Alternatively, the Contractor may furnish
the Contract Performance Guarantee in two Stages viz. a Contract
Performance Guarantee for an amount equivalent to 5% of the
Contract Price within Forty-Five (45) days of the Letter of Award or
SCC
GCC Clause
Ref, if any
No.
prior to release of Ist RA bill/Mobilization advance whichever is

earlier, to be followed up with another Contract Performance
Guarantee for an amount equivalent to 5% of the Contract Price prior
to the scheduled completion of 50% of total scope of work.
22.1.2 The Contractor also has the option to furnish an Initial

Contract Performance Guarantee (ICPG) equivalent to a minimum of
2% of the Contract Price within Forty-Five (45) days of the Letter of
Award or prior to release of Ist RA bill/Mobilization advance
whichever is earlier. In case of such a Contractor, who furnishes
Initial Contract Performance Guarantee, the Employer shall at the
time of making any payment to him for the work done under the
Contract deduct towards the Contract Performance Security an
amount equivalent to 10% of the gross bill amount accepted for
payment until the Contract Performance Security so deducted
including the amount of Initial Contract Performance Security
becomes equal to 10% of the Contract Price, subject to the condition
that whenever the Contract Performance Security so deducted
reaches a limit of 2% of the Contract Price, the Contractor may
convert the amount into a Bank Guarantee as aforesaid.
8.0 GCC Cl. 22 Add new Sub Clause Cl.22.1.4
1) All BGs except BG issued by a Bank outside India and all

Insurance Surety Bonds except those issued by an Indian Insurance
company outside India , shall be received from issuing
Bank/Insurance company directly through post/ courier, by Unified
Treasury, Dadri at below mentioned address:
Unified Treasury (BG Group)

Administrative Building, NCPS, Dadri
NTPC Limited,
PO. Vidyut Nagar
Distt: Gautam Budh Nagar,
Uttar Pradesh- 201008
A BG issued by a Bank outside India and Insurance Surety Bond

issued by an Indian Insurance company outside India need to be
submitted by the Bidder directly to the employer as defined in BDS.
The BG/ Insurance Surety Bond also needs to bear stamp duty of
appropriate value applicable to the place in NTPC where BG/
Insurance Surety Bond is to be submitted. The BG/ Insurance Surety
Bond may be got adjudicated by the employer from Collector of
Stamps, within 3 months of arrival of BG/ Insurance Surety Bond in
India. Expenses incurred in this regard shall be adjusted from the
payment due to the contractor.
2) A soft copy of the BG/ Insurance Surety Bond is mandatorily

required to be mailed to Unified Treasury Group at [email protected]
by the issuing Bank/ Insurance company.
3) Confirmation of BGs through Structured Financial Messaging

System (SFMS)/SWIFT
SCC
GCC Clause
Ref, if any
No.
While issuing the physical BGs, the Bidder’s Bank shall also send
electronic message through secure SFMS (in case of BGs issued
from within India) or SWIFT (in case of BGs issued from outside
India) to Employer’s Beneficiary Bank whose details are provided
herein below:
i Bank Name ICICI BANK LIMITED
ii Branch CONNAUGHT PLACE BRANCH
iii Bank 9A, Phelps Building, Inner Circle, New Delhi-

Address 110001
iv IFSC Code ICIC0000007

BG issuing/amending bank must send the BG advice in the form of
message format via SFMS (Structured Financial Messaging
System) as provided by RBI.
The format of the message for confirmation of the BG shall be as

below:
v BG Advising IFN 760COV/ IFN 767COV via SFMS
Message
vi Field 7037: NTPCBG (unique identifier)
Number :
Particulars
(To be
mentioned in
Row 1)
4) All Bank Guarantees/ Insurance Surety Bond should be

enforceable for minimum ninety (90 days) after expiry of its validity.
5) Extension of all BGs/ Insurance Surety Bonds should be on Stamp

paper of same value as that of the original BG/ Insurance Surety
Bond. Minimum extension of any BG/ Insurance Surety Bond should
be three months.
9.0 GCC Clause Rate of interest for mobilization advance and equipment advance
23.3 shall be "SBI 1-year MCLR as on 01st April of applicable year + 150
bps" per annum.
10.0 GCC Clause 24 Replace existing Clause 24.7 of GCC with the following:
24.7 The Contractor shall submit his bill, by the date stipulated by the
Engineer-in-Charge, in the prescribed proforma, supported with
measurements, jointly acknowledged and accepted in the
measurement books. Payments of the Contractor's bill shall be
paid by the Employer within twenty-one (21) days from the date
of submission of bill subject to the authorisation of the
Engineer-in-Charge. Alternatively, if so desired by the
Contractor, after preliminary scrutiny and certification by the
Engineer-in-Charge, 75% of the certified net payable amount
shall be made by the Employer within seven (7) days. The
amount certified shall account for all deductions, including
statutory deductions as for GST (if applicable), income tax,
SCC
GCC Clause
Ref, if any
No.
etc., recoveries for advances and any other amounts due from
the Contractor. The balance 25% shall be paid within twenty-
one (21) days, from the date of submission of the said bill.
Such payments made by the Employer shall not constitute any
acceptance of the measurements of items of the Works by the
Employer and the Engineer-in-Charge shall have the right to
alter, modify, reduce or diminish the quantities or classification
entered in the Measurement Books or Bills. The Employer shall
have right to recover any amount paid in an earlier bill from any
subsequent bill and should the amount to be recovered be
more than the amount of the subsequent bill, the Contractor
shall on demand from the Engineer-in-Charge or Employer
immediately refund the extra amount to the Employer within
seven (7) days. Wherever technically feasible, the payments
shall be released electronically only as per details of bank
account indicated in the Contract.
24.7.1 In cases of any discrepancy observed by the Employer in

Contractor’s bill, clarifications shall be sought in writing by the
Employer within ten (10) days from the date of receipt of
Contractor's bill/invoice/debit note by the Employer. The
Contractor shall be required to submit the requisite
clarifications within ten (10) days from the date of issuance of
queries by the Employer. In case, no mutual agreement is
reached between the Employer and the Contractor on any part
of the bill/invoice, within ten (10) days of submission of
clarification by the contractor, the Contractor shall issue a
revised bill/invoice to avoid mismatch in GST returns of the
Employer and the Contractor. Payment against agreed and
admissible part shall be processed as per payment procedure
within ten (10) days after receipt of the revised bill/invoice. The
bill/invoice for the balance amount under question may be
separately submitted for consideration of the Employer after
resolution of issues of payment by the Employer. In case of
non-submission of satisfactory clarification by the Contractor
within the stipulated period, NTPC shall not be liable for the
delay in making payment. If the bill submitted by Contractor is
incorrect and has gross discrepancies, the bill shall be
summarily rejected and returned to the Contractor. In the event
of dispute, the same shall be settled as per GCC Clause
(Settlement of Disputes).
24.7.2 The Employer has established a Vendor Bill tracking System

where Vendor/Contractor can submit their bill/invoice and track
its status. The Contractor’s bill, supported with measurements,
as mentioned in clause 24.7 above, shall be digitally signed
with Class-2/3 Digital Signature and shall be submitted by the
Contractor in Employer’s Vendor Payment Portal. No
hard/physical copy of such documents will be accepted by the
Employer unless otherwise asked for in the PO or instructed by
Employer.
FAQ (Frequently asked questions with answers) regarding Invoice

SCC
GCC Clause
Ref, if any
No.
submission in digital mode is attached at Annexure-III to SCC and

can be accessed through the following link:
https://pradip.ntpc.co.in/VendorFinal/Login.jsp
11.0 Contract Price The Contract shall be awarded on “FIRM PRICE” basis and Contract
Adjustment Price shall not be subject to adjustment for price escalation during
(GCC Clause the currency of contract.
25)
11.0A GCC Clause 25.13.0 Except as otherwise specifically provided in the Contract,
25.13.0 no other expenditure incurred by the Contractor, due to any
reason whatsoever, shall be payable to the Contractor.
12.0 Time for The period of Contract is 24 (Twenty-Four) Months from the date of
Completion start of work.
(GCC Sub-
Clause 29.2)
13.0 Liquidated Liquidated damages for Delay
damages for
Delay The Contractor shall ensure adequate progress during the execution
of the work according to the work schedule incorporated in the
(GCC Sub- Contract.
Clause 29.6)
GCC Sub- If the contractor fails to maintain the required progress or to complete
Clause 29.6.1 the work and clear the site on or before the contract or extended date
period of completion, he shall, without prejudice to any other right or
remedy of the Owner on account of such breach, pay as agreed
compensation amount calculated as stipulated below on the
contract value of the work for every week that the progress remains
below the required progress or that the work remains incomplete.
This will also apply to items or groups of items for which separate
period of completion has been specified. (Refer Special Conditions of
Contract).
For this purpose the term 'Contract Value' shall be the value at
contract rates of the work as ordered.
GST extra as applicable shall be levied on Liquidated

Damages.
(i) The Liquidated damages on the Contract Value of the

Work for every week that the progress remains below the
required progress or that the Work remains incomplete.
(a) Completion period (as originally @ 1 percent

stipulated) not exceeding 6 per week.
months.
(b) Completion period (as originally @ ½ percent
stipulated) exceeding 6 months per week
and not exceeding 2 years.
(c) Completion period (as originally @ ¼ percent
stipulated) exceeding 2 years. per week
Provided always that the total amount of Liquidated

damages for delay to be paid under this Condition shall
SCC
GCC Clause
Ref, if any
No.
not exceed the undernoted percentage of the Contract

value or of the Contract value of the item or group of
items of Work for which a separate period of completion is
given:
(a) Completion period (as originally 10 percent

stipulated) not exceeding 6 months.
(b) Completion period (as originally 7½ percent

stipulated) exceeding 6 months
and not exceeding 2 years.
(c) Completion period (as originally 5 percent

stipulated) exceeding 2 years.
14.0
Materials for the The following materials shall be issued by the Employer free of
performance of cost for incorporation in the Works as per the terms and
the Contract conditions detailed in the SOW:
(GCC Clause Cement, Reinforcement Steel and Ash brick
34.(b).(i))
Refer Annexure-I to SCC regarding Provisions for Owner Issue

Material. Provisions stipulated at ‘Annexure-I to Special
Conditions of Contract’ shall be applicable.
---------------------------------------------------------------------------------
Estimated Value of Owner Issue Material: Rs 15,64,769.41
[The same shall be considered for obtaining CAR Policy as per

provision of 46.5.2 of GCC]
15.0 Construction As per ‘Scope of Works’ / Technical specification (Section-VI), if not

Power and mentioned, then as per GCC.
Construction
Water Supply
and Staff/
Labour Colony
(GCC Clause
41 & 41.2)
16.0 Defect Liability As per GCC Clause No. 45.

Period: (GCC
Clause 45)
17.0
Employer’s and Insurance Cover: Amounts and Deductibles:
Contractor’s ------------------------------------------------------------------------------------------
Risks and -
Insurance Insurance Amount insured Deductible Conditions
------------------------------------------------------------------------------------------
(GCC Clause -
SCC
GCC Clause
Ref, if any
No.
46.5.2) --------------- Minimum as per policy----------------

----------------------------------------------------------------------------------------
--
18.0 The Bank Guarantee and Insurance Charges for the extended period
GCC Clause
on account of delays attributable to the Employer shall be reimbursed
No.46.0
at the following rates:
Rate applicable for BG : 0.25% p.a. + GST or actual,

Charges whichever is lower, subject to
documentary evidence.
Rate applicable for Insurance Charges:
The Insurance charges (including GST) for the extended period

on account of delays attributable to the Employer, shall be
reimbursed at actuals based on documentary evidence submitted
by the Contractor. In such cases, the Contractor should obtain
Insurance Policy directly from the Insurance Company and not
through Brokers.
19.0 Permissible As per clause no. 49.2 of GCC for Civil works.
deviation
limit for
variations in
Contract
Items
(GCC Clause
49.2)
20.0 Existing GCC Clause No. 52.0 shall be read as under:
GCC Clause
No.52.0 52.0 ADHERENCE TO FRAUD PREVENTION POLICY
The Contractor along with their associate/collaborator/sub-

contractors/sub-vendors/consultants/service providers shall strictly
adhere to the 'Fraud Prevention Policy' of the Employer displayed on
its tender website http://www.ntpctender.com.
The Contractor along with their associate/collaborator/sub-

contractors/sub-vendors/consultants/service providers shall observe
the highest standard of ethics and shall not indulge or allow anybody
else working in their organization to indulge in fraudulent activities
during execution of the contract. The Contractor shall immediately
apprise the Employer about any fraud or suspected fraud as soon as
it comes to their notice.
21.0
GCC Clause 55 Add a New GCC Clause 55 as below:
(New Clause) Clause No. 55 Limitation of Liability:
SCC
GCC Clause
Ref, if any
No.
55.1 Except in cases of criminal negligence or wilful

misconduct,
(a) neither Party shall be liable to the other Party, whether in

contract, tort, or otherwise, for any indirect or
consequential loss or damage, loss of use, loss of
production, or loss of profits or interest costs, which may
be suffered by the other Party in connection with the
Contract, provided that this exclusion shall not apply to any
obligation of the Contractor to pay liquidated damages to
the Employer and
(b) the aggregate liability of the Contractor to the Employer,
whether under the Contract, in tort or otherwise, shall not
exceed the total Contract Price, provided that this limitation
shall not apply to any obligation of the Contractor to
indemnify the Employer with respect to patent
infringement.
(c) the aggregate liability of the Employer to the Contractor,

whether under the Contract, in tort or otherwise, at any
point of time during the execution/performance of the
Contract, shall not exceed the ‘total Contract Price less
payments already released to the Contractor’.
22.0
GCC Clause 56 Add a New GCC Clause 56 as below :
(New Clause) Clause no. 56 No Claim for interest or damage
56.1 Interest on money due to the contractor:
Contractor shall not be entitled to any interest or damage in

case of any delay on the part of the Employer to pay the
amount due upon measurement or as per Contract or
otherwise. Contractor shall also not be entitled to interest
upon any guarantee/ security/ retention money or payments in
arrears or upon any balance which may on the final
settlement of his account be due to him.
56.2 No claim for interest or damage:
No claim for interest or damage will be entertained or be

payable by the Employer in respect of any amount or balance
which may be lying with the Employer or may become due
upon settlement/adjudication of any dispute, difference or
misunderstanding between the parties by way of arbitration or
court proceedings or otherwise or in respect of any delay or
omission on the part of the Employer in making intermediate
or final payment or in respect of any amount/damage which
may be claimed through arbitration or court proceedings or in
any other respect whatsoever.
23.0
GCC Clause 57 Add a New GCC Clause 57 as below :
SCC
GCC Clause
Ref, if any
No.
(New Clause) 57. Compliance to Carriage by Road Rules 2011
All the T&P and materials required for Works,

whether bought by Contractor or issued by the
Employer, if required to be transported by Road, must
necessarily be transported through a registered common
carrier as per Carriage by Road Rules 2011 of Central
Government of India.
24.0 58.1 The closing of Contract shall be effected after completion of
GCC Clause 58
the defect liability period and return/refund of CPG/Security
(New Clause) Deposit.
58.2 The following thirteen (13) certificates, as per the proforma

enclosed in Section VIII (Forms and Procedures), shall be
issued by the ‘concerned departments of NTPC’/
‘Contractor’, as applicable, and submitted to the concerned
authority designated in NTPC for closing of Contracts:
Certificate Certificate Responsib Limiting Dates

No. Description ility For Issuance
Of Certificate
CCP-01 Certificate of Final C&M dept. 7 Months from

Amendment to the Completion of
Contract Facilities
CCP-02 Drawing Receipt Executing 2 Months from
Certificate Dept./EIC Completion of
Facilities
CCP-03 QA Documents FQA 2 Months from
Receipt Certificate Completion of
Facilities
CCP-04 O&M Manual Executing 4 Months from
Receipt Certificate Dept./EIC Completion of
Facilities
CCP-05 Scope Completion Executing 8 Months from
Certificate Dept./EIC Completion of
Facilities
CCP-06 Liquidated Executing 7 Months from
Damages for Delay Dept./EIC Completion of
Certificate Facilities
CCP-07 Shortfall in Executing 5 Months from
Equipment Dept./EIC Performance
Performance and Guarantee
Certificate (PG) Tests
CCP-08 “Material Executing 6 Months from
Reconciliation” Dept./EIC Completion of
Certificate & Site Facilities
Materials
Mgmt.
SCC
GCC Clause
Ref, if any
No.
CCP-09 “Payment Finance 6 Months from

Reconciliation” Completion of
Certificate Facilities
CCP-10 Certificate Contractor 9 Months from
regarding Labour Completion of
Payments and Facilities
Statutory
Requirements to
be furnished by
Contractor.
CCP-11 “No Demand Contractor 6 Months from
Certificate” by Completion of
Contractor Facilities
CCP-12 Certificate of Executing 14 Months from
Completion of Dept./EIC Completion of
Warranty Period Facilities
CCP-13 Certificate for Finance All BGs except
Return of CPG: 5 Months
BGs/Security from
Deposit/Indemnity Completion of
Bonds etc. Facilities.
CPG: 15
Months from
Completion of
Facilities
58.3 Both the Contractor and the Employer will make necessary
efforts to complete the Contract Closing activities as per the
timelines as mentioned at clause 58.2 above.
It shall be the responsibility of the contractor to submit the

drawings along with the reproducible, QA documents, O&M
Manuals, List of Spares, As Built drawings, deliverables, etc.,
as applicable, in a timely and sequential manner so that the
contract closing activities are not delayed/impeded.
The Employer shall also use its best endeavors to expedite all
activities leading to successful closure of the contract. The
Employer will review and approve the documents submitted
by the Contractor in a timely and expeditious manner and the
approvals shall not be unreasonably withheld.
25.0 Existing GCC Clause No. 29.3.3 shall be read as under:

Sub Clause No.
29.3.3 Sub- Clause no. 29.3.3* : Maintenance of Records for
Weekly Review Meetings at Site
The Contractor shall be required to attend all weekly site

progress review meetings organized by the ‘Project Manager’
or his authorized representative. The deliberations in the
meetings shall inter alia include the weekly program, progress
of work (including details of manpower, tools and plants
SCC
GCC Clause
Ref, if any
No.
deployed by the contractor vis-a-vis agreed schedule), inputs

to be provided by Employer, delays, if any, and recovery
program, specific hindrances to work and work instructions by
Employer. Record of Hindrances / events that lead to slow
/ stoppage of smooth execution of work shall be
maintained in “Hindrance Register”. The minutes of the
weekly meetings shall be recorded in triplicate in a numbered
register available with the ‘Project Manager’, or his authorized
representative. These recordings shall be jointly signed by the
Project Manager or his authorized representative and the
Contractor and one copy of the signed records shall be
handed over to the Contractor.
The following documents shall form the principal basis for

consideration of Time Extension pursuant to GCC Clause
29.5 with or without LD, determining the compensation
amount pursuant to GCC Clause 29.6 and settlement of extra
claims during the execution of contract:
1. The joint recordings in “Hindrance Register” and

“Weekly Review Register”.
2. Records of Technical Coordination Meetings.
3. Records of Contract Review Meetings.
4. Written notices issued by the “Engineer-in-charge” or his

authorized representative to contractor in the relevant
period.
5. Written requests/ notices by the Contractor to

Employer/ Engineer-in-Charge in the relevant period.
26.0 Existing GCC Clause No. 29.6.2 shall be read as under:

Sub Clause No.
29.6.2
29.6.2 The following documents shall form the principal basis
for consideration of Extension of Time for Completion
pursuant to GCC Sub-Clause 29.5 with or without
Liquidated Damages and determining the
compensation amount pursuant to GCC Sub-Clause
29.6.
1. The joint recordings in “Hindrance Register”

and “Weekly Review Register”.
2. Records of Technical Coordination Meetings.
3. Records of Contract Review Meetings,
4. Written notices issued by the Employer and/or the

Engineer-in-Charge or his authorized
SCC
GCC Clause
Ref, if any
No.
representative to the Contractor in the relevant

period.
5. Written requests/ notices by the Contractor to

Employer/ Engineer-in-Charge in the relevant period.
27.0 Definitions Add “Definitions” as under

(GCC Clause
1) (v) “Sub-contractor from a country which shares a land border
with India” means;
a) An entity incorporated, established or registered in such

a country; or
b) A subsidiary of an entity incorporated, established or

registered in such a country; or
c) An entity substantially controlled through entities

incorporated, established or registered in such a
country; or
d) An entity whose beneficial owner is situated in such a

country; or
e) An Indian (or other) agent of such an entity; or
f) A natural person who is a citizen of such a country; or
g) A consortium or joint venture where any member of the

consortium or joint venture falls under any of the above.
(v1) The beneficial owner for the purpose of clause “v” above will
be as under;
a) In case of company of Limited Liability Partnership, the

beneficial owner is the natural person(s), who, whether
acting alone or together, or through one or more juridical
person, has a controlling ownership interest or who
exercises control through other means.
Explanation-
i. “Controlling ownership interest” means ownership of or

entitlement to more than twenty-five per cent of
shares or capital or profits of the company;
ii. “Control” shall include the right to appoint majority of the

directors or to control the management or policy
decisions including by virtue of their shareholdings or
management rights or shareholders agreements or
voting agreements;
b) In case of a partnership firms, the beneficial owner is the

SCC
GCC Clause
Ref, if any
No.
natural person(s) who, whether acting alone or together,

or through one or more judicial person, has ownership of
entitlement to more than fifteen percent of capital or profits
of the partnership;
c) In case of an unincorporated associations or body of

individuals, the beneficial owner is the natural person(s)
who, whether acting alone or together, or through one
or more juridical person, has ownership of or
entitlement to more than fifteen percent of the property or
capital or profits of such association or body of individuals;
d) Where no natural person is identified under (a) or (b)

or (c) above, the beneficial owner is the relevant
natural person who holds the position of senior
managing officials;
e) In case of a trust, the identifications of beneficial

owner(s) shall include identification of the author of trust,
the trustee, the beneficiaries with fifteen percent or more
interest in the trust and any other natural person exercising
ultimate effective control over the trust through a chain
of control or ownership.
(v2) An Agent is a person employed to do any act for another, or

to represent another in dealings with third person.
28.0 GCC Clause Add new Clause 30.3 under GCC Clause 30, as under:
30
30.3 The Contractor shall not be allowed to sub-contract works
(Sub to any sub-contractor/ sub-vendor from a country which
Contracts)
shares a land border with India unless such sub-
contractor is registered with the competent Authority.
The Competent Authority for the purpose of registration

shall be as mentioned in the Annexure - II of SCC.
However, the said requirement of registration will not

apply to sub-contractors from those countries (even if
sharing a land border with India) to which the
Government of India has extended lines of credit or in
which the Government of India is engaged in
development projects. The Contractor may apprise itself
of the updated lists of such countries available in the
website of the Ministry of External Affairs.
29.0 GCC Clause Add new Clause 51.3.1 (k) under GCC Clause 51.3.1, as under:
51.3
51.3.1 (k) If the Contractor, sub-contracts any part of the
(Termination works in violation of the provision of GCC Clause
for 30.3.
Contractor’s
SCC
GCC Clause
Ref, if any
No.
Default)
30.0 GCC Clause Replace the existing Clause 26.4.3 with the following
26.4.3
In case the Contractor fails to provide the required proof of royalty
payment with the RA bill then an amount based on the prevailing
rates of the royalty shall be retained from the respective RA bill, as
security against royalty, which shall be refunded to the Contractor on
submission of proof of royalty payment.
31.0 GCC Clause
7 Clause 7 (Settlement of Disputes) of Section-GCC shall be
replaced as under:
Settlement of Disputes
7.1 Mutual Consultation
If any dispute of any kind whatsoever shall arise

between the Employer and the Contractor in
connection with or arising out of the Contract,
including without prejudice to the generality of the
foregoing, any question regarding its existence,
validity or termination, or the execution of the
Facilities, whether during the progress of the
Facilities or after their completion and whether before
or after the termination, abandonment or breach of
the Contract, the parties shall seek to resolve any
such dispute or difference by mutual consultation.
On reference of such a dispute by either

party, the Employer shall invite the
Contractor for mutual consultation, within
seven (07) working days of such reference.
Without admitting the Employer’s liability, the

Employer may obtain, within 30 days of
reference of the dispute, further details from
the Contractor and examine it relating to the
SCC
GCC Clause
Ref, if any
No.
dispute. Such examination (if any) by the

Employer shall not imply acceptance of the
accuracy or completeness of the details. The
Employer may hold discussions with
Contractor with an effort to resolve the
dispute.
If the parties fail to resolve such a dispute or

difference by mutual consultation within a
period of forty-five (45) days from the date of
reference of such dispute or within such
extended period as the parties shall agree in
writing, then the dispute may be settled
through Independent Engineer (if applicable)
and/ or Mediation through Independent
External Monitors (if applicable) and/or
through Conciliation and/or Arbitration (if
applicable) / other remedies available under
the applicable laws.
Notwithstanding anything contained in any

other law for the time being in force, the
parties shall keep confidential all matters
relating to the Mutual consultation
proceedings. Confidentiality shall extend also
to any agreement reached during Mutual
consultation, except where its disclosure is
necessary for purposes of implementation
and enforcement.
The parties shall not rely on or introduce as

evidence in Independent Engineer/
Mediation/ Conciliation/ Arbitral or Judicial
SCC
GCC Clause
Ref, if any
No.
proceedings, whether or not such

proceedings relate to the dispute that is the
subject of the Mutual consultation
proceedings-
a) views expressed or suggestions made by the

other party in respect of a possible settlement
of the dispute;
b) admissions made by the other party in the

course of the mutual consultation
proceedings;
c) the fact that the other party had indicated his

willingness to accept a proposal for mutual
settlement.
7.2 *Resolution of Dispute through

Independent Engineer (IE) (Applicable only for
Corporate packages of Hydro Projects)
If the parties fail to resolve the dispute or

difference by mutual consultation within the
period specified at Cl. 7.1 above, the dispute
shall be referred to Independent Engineer
(IE), as follows:
I. Appointment, Selection and Removal of IEs/Experts:
The Employer and Contractor shall jointly

select only one Member for the Contract
from the panel of Experts, as specified in
Special Conditions of Contract, as
amended from time to time by Ministry of
Power. After the award of the contract,the
Contractor shall shortlist at least 3 Experts
from the ‘Panel of Experts as Independent
Engineer’ enclosed in the Special
SCC
GCC Clause
Ref, if any
No.
Conditions of Contract, as amended from

time to time by Ministry of Power and send
to EMPLOYER who shall appoint one of
them as ‘Independent Engineer’ for the
Contract.
The Expert would be designated as

'Independent Engineer' (IE) for the
contract. Appointment of IE/ Expert shall
be finalized within twenty-eight (28) days
from award of Contract.
i) The initial term of appointment of IE would be

for a period of five (5) years or contract period
whichever is lesser and may be further
renewed on a year-on year basis as may be
mutually agreed between the Employer and
the Contractor subject to the consent of IE and
final approval by the Ministry of Power.
ii) It will be mandatory for the IE to visit the site

once in every two months to be constantly
aware of the ongoing project activities and to
have a fair idea of any situation that may lead
to disagreement between the parties. Further,
additional visits may also be undertaken as
and when called upon to address issues of
disagreements.
iii) Employer or Contractor will not be able to

change the IE in any case. In case of adverse
finding about IE such as not performing duties
or complaints of integrity, that Expert would
be dropped by the Ministry from the panel itself
and a new Expert would be selected by the
Employer and Contractor jointly from the
panel for performing the duties of IE.
II. Standard Operating Procedure (SOPs) for

Independent Engineer (IE)
SCC
GCC Clause
Ref, if any
No.
i) IE shall act as per the Standard Operating

Procedures (SOPs) attached at
Annexure-C.
ii) Resolution by IE shall commence when the

claimant Party submits detailed information
as per Standard Format (for Disagreement
Case filing attached as Annexure-D) to IE for
intervention along with the necessary
documentary evidences. Demand for IE
intervention will not be admissible without
initial documentary evidence.
iii) Necessary information sought by IE during the

course of investigation shall be provided in a
time bound manner by both the Parties and
non-compliance of the same shall lead to
imposition of penalties, as specified in Special
Conditions of Contract (SCC).
IE will examine the issue(s) raised by the

Parties concerned as mentioned at point
number (ii) above by conducting inspections
involving field measurements as may be
required to further investigate and to also
conduct hearing/mediation with both the
parties.
iv) Based on the preliminary hearing of the

parties, IE shall prescribe resolution timeline
depending upon the number and nature of
disagreements subject to a maximum duration
of thirty (30) days or within extended timeline
under extraordinary circumstances and for
reasons to be recorded in writing.
v) There shall not be any conflict of interest and it

shall be ensured that IE should not have been
engaged for providing any other services to
SCC
GCC Clause
Ref, if any
No.
any of the parties

i.e. either Employer or Contractor in the
last three years. An Undertaking in this
regard shall be furnished by the Contractor
for the purpose of avoiding any conflict of
interest, at the time of bidding and
finalization of IE/ Expert.
vi) In the event of non-performance of

obligations/services by the IEs at any time
during the duration of its contract, the
Employer and the Contractor, on mutually
agreed basis, shall have the right and
discretion to terminate IEs contract by giving a
termination notice of thirty (30) days to IEs.
vii) The role of ‘Independent Engineer’ under the

Contract is an impartial and fair exercise,
where the ‘Independent Engineer’ has to act
as a neutral third-party facilitator. The
decision of Independent Engineer shall not be
binding on the parties unless the parties sign
the written settlement agreement and the
same is authenticated by IE. Such Settlement
agreement would then be binding on the
parties and both parties shall implement the
same forthwith.
III. Terms and Conditions for Payments to

'Independent Engineer’ -
i) Retainership Fee: A retainer fee, as specified in

Special Conditions of Contract (SCC), for
'Independent Engineer for a specific project
shall be considered as payment in full for:
a. being available on a notice of 2 weeks for all

site visits and hearings,
SCC
GCC Clause
Ref, if any
No.
b. becoming and remaining conversant with

all the project developments and
maintaining relevant files;
c. compensating all office and overhead

expenses including secretarial services,
photocopying and office supplies incurred
in connection with his duties; and
The retainer fee of Experts, shall be

increased annually by 10%. Further, an
Expert, shall not be in the retainership of
more than two Hydro power contracts
concurrently in Employer’s Organization. In
case of two contracts, expert shall draw
retainership fee limited to one contract only
(i.e. the amount specified in Special
Conditions of Contract (SCC)). The duration
of retainership shall be for such duration as
may be mutually decided by the Employer
and Contractor but shall not, in any case,
extend beyond 3 months after the
completion of works as per the contract.
The retainership fee shall be shared by the

Employer and the Contractor equally but
shall initially be paid to the IE by the
Employer.
ii) Site Visit Fee: A daily visiting fee, as specified

in Special Conditions of Contract (SCC), to
either project site or project office, anywhere
in India, limited to a maximum of 10 days in a
month for Expert, shall be paid for hearing,
preparing reports etc initially by the Employer.
The daily visiting fee of Expert shall be
increased on yearly basis @10%.
iii) Reimbursement of travel, boarding/lodging

expenses incurred by Independent Engineer:
The travel, boarding/lodging expenses of the
SCC
GCC Clause
Ref, if any
No.
'Independent Engineer', as per entitlement of

Executive Director of EMPLOYER, would be
made initially by the Employer. If any expert of
'Independent Engineer does not receive
payment of the amount due within 30 days
after submitting claim, the expert shall be free
to suspend his/her services without notice
until the payment is received.
iv) Meeting Expenses: All the payments for

holding the meeting would be initially borne
by the Employer and shall be shared equally
by the Employer and Contractor.
v) Sharing of Expenses on Independent Engineer:

All the payments for holding the meeting, site
visits, reimbursement of travel,
boarding/lodging expenses and monthly
compensation of Independent Engineer' shall
be shared equally by both the parties i.e.
Employer and Contractor.
vi) The Employer shall maintain an account of all

the expenses incurred by it on ‘Independent
Engineer’.

Independent Engineer and the parties shall
keep confidential all matters relating to the
Independent Engineer proceedings.
Confidentiality shall extend also to the
settlement agreement, except where its
disclosure is necessary for purposes of
implementation and enforcement.

evidence in Mediation/ Conciliation/ Arbitral
or Judicial proceedings, whether or not
such proceedings relate to the dispute that
is the subject of the Independent Engineer
proceedings, —
SCC
GCC Clause
Ref, if any
No.
a) views expressed or suggestions made by

the other party in respect of a possible
settlement of the dispute;

course of the Independent Engineer
proceedings;
c) proposals made by the Independent Engineer;
and
d) the fact that the other party had indicated

his willingness to accept a proposal for
settlement made by the Independent
Engineer.
* C&M Co-ordinator to delete the above

clause 7.2 through SCC for all packages
other than Corporate packages of Hydro
projects. For Site/Region/SSC/USSC
packages of Hydro projects, the aforesaid
provisions may be adopted on case-to-
case basis, with approval of RED (Hydro).
7.3 *Mediation through Independent External
Monitors (IEMs) (Applicable only for tenders having
Integrity Pact provisions)
If the parties fail to resolve a dispute or

difference by mutual consultation and through
Independent Engineer (if applicable) within a
period specified at Cl. 7.1 and 7.2 above, the
dispute, if the parties agree, may be referred
to the Panel of IEMs for Mediation.
The Mediation proceedings shall be completed in a

time bound manner, in not more than 45 days
SCC
GCC Clause
Ref, if any
No.
from the date of reference to IEMs for Mediation.
The IEMs may conduct the Mediation

proceedings in the manner, they consider
appropriate. In case of 3-member Panel of
IEMs, 2 members will constitute a valid
quorum and the meeting can take place to
proceed in the matter after seeking consent
from the member who is not available.
However, IEMs recommendations will be
signed by all the members.
The fees for such meetings shall be as

specified in the SCC. The travel and stay
arrangement for such meetings shall be equal
to that of Independent Board Member of
Employer’s Organization. However, not more
than five meetings shall be held for a
particular dispute resolution. The fees/
expenses on dispute resolution shall be
equally shared by both the parties.
If decision of IEMs is acceptable to both the

parties, a Settlement Agreement will be
signed to the extent agreed by the parties
within 15 days of acceptance by the parties
and same shall be authenticated by all the
IEMs.

Mediator and the parties shall keep
SCC
GCC Clause
Ref, if any
No.
confidential all matters relating to the

Mediation proceedings. Confidentiality shall
extend also to the settlement agreement,
except where its disclosure is necessary for
purposes of implementation and enforcement.

evidence in Conciliation or Arbitral or Judicial
proceedings, whether or not such proceedings
relate to the dispute that is the subject of the
Mediation proceedings,—


course of the Mediation proceedings;
c) proposals made by the Mediator; and

settlement made by the Mediator.

clause 7.3 through SCC for tenders where
Integrity Pact is not applicable.
7.4 Resolution of Dispute through Conciliation

difference by mutual consultation and
and/or through Mediation (if applicable)
within a period as specified at Cl. 7.1, 7.2 and
7.3 above, the dispute if the parties agree,
SCC
GCC Clause
Ref, if any
No.
may be referred to Conciliation.
(i) For cases where the disputed amount

(Claim/ Counter claim, whichever is higher) is
upto Rs. 25 Cr. (excluding interest), the
matter for conciliation shall be referred to
Expert Settlement Council (ESC), constituted
by Employer.
(ii) For cases where the disputed amount

above Rs. 25 Cr. (excluding interest), the
matter for conciliation shall be referred to
Conciliation Committee of Independent
Experts (CCIE), constituted by Ministry of
Power (MoP).
If the claim/Counter-claim is in foreign

currency, the SBI Bills Selling Exchange rate
prevailing on the date of claim shall be used
for the purpose of converting the claim in
Indian Rupee.
The Conciliation process shall be conducted

as per Part III of the Arbitration and
Conciliation Act, 1996.
In case of failure of the conciliation process

at the level of the CCIE, the parties may
withdraw from conciliation process and take
recourse to the laid down legal process of
Courts. The option of Arbitration would not
be available once the conciliation
mechanism through CCIE has been
exercised.
SCC
GCC Clause
Ref, if any
No.
7.4.1. Resolution of Dispute through Expert

Settlement Council (ESC), constituted by
Employer {For cases with Disputed
amount (Claim/ Counter claim,
whichever is higher) upto Rs. 25 Crore
excl. interest}

difference by mutual consultation and through
Independent Engineer (if applicable) and/or
through Mediation (if applicable) within a period
specified at Cl. 7.1, 7.2 and 7.3 above, the
dispute, if the parties agree, may be referred to
Conciliation through Expert Settlement Council
(ESC), in cases where the Disputed amount
upto Rs.25 crore (excl. interest).
7.4.1.1. Invitation for Conciliation through ESC:
7.4.1.1.1. A party shall notify the other party in writing

about such a dispute it wishes to refer for
Conciliation through ESC within a period of 15
days from the date of failure to resolve the
dispute through Mutual Consultation and
Independent Engineer (if applicable) and/or
through Mediation (if applicable) within a period
as specified at Cl. 7.1, 7.2 and 7.3 above. Such
Invitation for Conciliation shall contain sufficient
information as to the dispute to enable the other
party to be fully informed as to the nature of the
dispute, amount of the monetary claim, if any,
and apparent cause of action.
7.4.1.1.2. Upon acceptance of the invitation to conciliate,

SCC
GCC Clause
Ref, if any
No.
the other party shall submit its counter claim, if

any, within a period of 15 days from the date of
the invitation to conciliate. If the other party
rejects the invitation or Disputed amount (Claim/
Counter claim, whichever is higher) exceeds Rs
25crore (excl. Interest), there will be no
Conciliation proceedings through ESC.
There shall be no Conciliation where disputed

amount (Claim/ Counter claim, whichever is
higher excl. interest) is only up to Rs 5 lakhs.
7.4.1.1.3. If the party initiating Conciliation does not

receive a reply within fifteen (15) days from the
date on which it sends the invitation, or within
such other period of time as specified in the
invitation, it shall treat this as a rejection of the
invitation to conciliate from the other party.
7.4.1.2. Conciliation through ESC:
7.4.1.2.1. Where Invitation for Conciliation has been

furnished under GCC sub clause 7.4.1.1, the
parties shall attempt to settle such dispute
through Expert Settlement Council (ESC) which
shall be constituted by CMD/ Chairman of
Employer.
7.4.1.2.2. ESC will be formed from experts comprising three

members from the panel of Conciliators
maintained by Employer. However, there will be
single member ESC for disputes involving disputed
amount (Claim/ Counter claim, whichever is higher
excl. interest) is up to Rs. 1 crore.
CMD/ Chairman of Employer shall have the

authority to reconstitute the ESC to fill any
vacancy.
7.4.1.2.3. The ESC shall be amongst Civil Servants of Govt.
of India retired from the level of Joint Secretary
SCC
GCC Clause
Ref, if any
No.
and above, Retired Judges, Officers retired from

the level of Executive Director and above of any
Maharatna /Navratna company in India, other
than NTPC Ltd, Retired Independent Directors
who have served on the Board of any Maharatna
/ Navratna company in India, other than NTPC
Ltd.
7.4.1.3. Proceedings before ESC:

7.4.1.3.1. The claimant shall submit its Statement of Claims
(SOC) along with relevant documents to ESC
members, and to the party(s) indicated in the
appointment letter within 15 days of
appointment of ESC. The respondent shall file its
reply/Statement of Defence (SOD) and counter
claim (if any) within 15 days of the receipt of the
Statement of claims. Each party shall send a copy
of such Statement along with relevant
documents to the other party.
Parties may file their rejoinder/additional

documents, if any in support of their
Claim/Counterclaim within next 7 days. No
documents shall be allowed thereafter, except
with the permission of ESC.
7.4.1.3.2. The parties shall file their claim and counterclaim in

the following format
a. Chronology of the dispute

b. Brief of the contract
c. Brief history of the dispute
d. Issues
Sl. Description of Amount (in Relevant
No. Claim foreign Contract
s/ Counter claims currency/INR) Clause
SCC
GCC Clause
Ref, if any
No.
e. Details of Claim(s)/Counter Claim(s)

f. Basis/Ground of claim(s)/counter
claim(s) (along with relevant
clause of contract
Note: Statement of claims shall be restricted to

maximum limit of 20 pages.
7.4.1.3.3. In case of 3 members ESC, 2 members will

constitute a valid quorum and the meeting can
take place to proceed in the matter after seeking
consent from the member who is not available.
However, ESC recommendations will be signed by
all the members.
If required, meetings can be conducted

through video conferencing/other digital
means subject to the agreement between the
parties and the ESC.
7.4.1.3.4. The parties shall be represented by their in house

employees. No party shall be allowed to bring
any advocate or outside
consultant/advisor/agent to contest on their
behalf. Ex-officers of Employer’s Organization who
have handled the subject matter in any capacity
shall not be allowed to attend and present the
case before ESC on behalf of contractor.
However, ex-employees of parties may represent
their respective organizations. Parties shall not
claim any interest on claims/counter-claims from
the date of notice invoking Conciliation till
execution of settlement agreement, if so arrived.
In case, parties are unable to reach a settlement,
no interest shall be claimed by either party for
the period from the date of notice invoking
Conciliation till the date of ESC recommendations
and 30 days thereafter in any further proceeding.
7.4.1.3.5. ESC will conclude its proceedings in
maximum 10 meetings, and give its
recommendations within 90 days from the date
SCC
GCC Clause
Ref, if any
No.
of reference to ESC. ESC will give its

recommendations to both the parties
recommending possible terms of
settlement.CMD/ Chairman of Employer may
extend the time/number of meetings, in
exceptional cases, if ESC requests for the same
with sufficient reasons and as agreed by the
parties.
7.4.1.3.6. Depending upon the location of ESC members

and the parties, the venue of the ESC meeting
shall be either Delhi/Mumbai/Kolkata/Chennai or
any other city whichever is most economical from
the point of view of travel and stay etc. All the
expenditure incurred in ESC proceedings shall be
shared by the parties in equal proportion.
Sl. No. Fees/ Facility Entitlement

1 Fees Rs. 25,000 per meeting subject
to max. of Rs. 2,50,000 per
case per Conciliator.
2 Secretarial expenses Rs. 10,000 lump sum (to 1
member only).
3 Transportation in the Car as per entitlement or Rs.
city of 2,000 per
the meeting day
4 Venue for meeting EMPLOYER’S conference
rooms
Facilities to be provided to the out-stationed member
SCC
GCC Clause
Ref, if any
No.
5 Travel from the city As per entitlement of

of residence to the Independent Directors.
city of meeting Executive class air tickets / first
class AC train tickets/ Luxury
car/ reimbursement of actual
fare. However, entitlement of
air travel by Business class
shall be subject to austerity
measures, if any, ordered by
Govt of India.
6 Transport to and fro Car as per entitlement or Rs.
airport/ railway 3,000
station in the city of
residence
7 Stay for out As per entitlement of
stationed Independent Directors.
members
8 Transport in the city Car as per entitlement or Rs.
of meeting 2000 per day
7.4.1.4. Fees & Facilities to the Members of the ESC
The cost of Conciliation proceedings

including but not limited to fees for
Conciliator, Airfare, Local transport,
Accommodation, cost towards conference
facility etc shall be as provided herein below:
Aforesaid fees is subject to revision by Employer

from time to time and subject to government
guidelines on austerity measures, if any. All the
expenditure incurred in the ESC proceedings
shall be shared by the parties in equal
proportions. The Parties shall maintain the
account of expenditure and present to the other
for the purpose of sharing on conclusion of the
ESC proceedings.
SCC
GCC Clause
Ref, if any
No.
7.4.1.5. If recommendations/ report of ESC is acceptable

to both the parties, a Settlement Agreement
under Section 73 of the Arbitration and
Conciliation Act, 1996 will be signed to the extent
agreed by the parties within 15 days of
acceptance by the parties and same shall be
authenticated by all the ESC members.
Parties are free to terminate Conciliation

proceedings at any stage as provided under
the Arbitration and Conciliation Act 1996.
7.4.1.6. Notwithstanding anything contained in any other

law for the time being in force, the Conciliator
and the parties shall keep confidential all matters
relating to the Conciliation proceedings.
Confidentiality shall extend also to the
settlement agreement, except where its
disclosure is necessary for purposes of

evidence in Arbitral or judicial proceedings,
whether or not such proceedings relate to
the dispute that is the subject of the
Conciliation proceedings,—


course of the Conciliation proceedings;
c) proposals made by the Conciliator; and

SCC
GCC Clause
Ref, if any
No.
settlement made by the Conciliator.
Resolution of Dispute through Conciliation Committee

of Independent Experts (CCIE), constituted by Ministry
of Power (MoP) {For cases with Disputed amount
(Claim/ Counter claim whichever is higher) above Rs.
25 Crore excl. interest}

difference by mutual consultation and
and/or through Mediation (if applicable)
within a period specified at Cl. 7.1, 7.2, 7.3
above, the dispute, if the parties agree, may
be referred to Conciliation Committee of
Independent Experts (CCIE), in cases where
the Disputed amount (Claim/ Counter claim
whichever is higher) is above Rs. 25 crore
excl. interest. The option of Arbitration would
not be available once the conciliation
mechanism through CCIE has been
exercised.
7.4.2.1. Invitation for Conciliation through CCIE:
A party shall notify the other party in writing

about such a dispute it wishes to refer for
CCIE within a period of 15 days from the
date of failure to resolve the dispute through
Mutual Consultation and Independent
Engineer (if applicable) and/or through
SCC
GCC Clause
Ref, if any
No.
Mediation (if applicable) within a period as

specified at Cl. 7.1, 7.2 and 7.3 above. Such
Invitation for Conciliation shall contain
sufficient information as to the dispute to
enable the other party to be fully informed as
to the nature of the dispute, amount of the
monetary claim, if any, and apparent cause
of action.


7.4.2.2. Conciliation Committee of Independent

Experts:
7.4.2.2.1. Where Invitation for Conciliation has been

consented to under GCC sub clause 7.4.2.1, the
same shall be referred to the Conciliation
Committee of Independent Experts (CCIE) within
30 days.
7.4.2.2.2. Conciliation Committees of Independent Experts

(CCIE) have been constituted and notified by MoP
for settlement of disputes arising in the Contract.
There are three CCIEs, as specified in Special
Conditions of Contract.
SCC
GCC Clause
Ref, if any
No.
7.4.2.2.3. The Contractor may select three CCIEs, in priority

order, from the list of CCIEs enclosed with the
Special Conditions of Contract, for finalization by
Central Electricity Authority (CEA).
There shall not be any conflict of interest for

the members of the CCIE due to their past
assignments. Individuals CCIE members
shall submit an undertaking in this regard to
the Employer, prior to appointment. It shall
be ensured that they have not been engaged
for providing any services to any of the
parties i.e. either Employer or the Contractor
in the last five years. An Undertaking in this
regard, shall also be furnished by the
Contractor for the purpose of avoiding any
conflict of interest.
7.4.2.3. Proceedings before CCIE:
7.4.2.3.1. The procedure of CCIE shall not be treated as

alternate arbitration proceedings where both
parties come with Statement of claims/defence,
arguments/counter arguments, rejoinders,
written submissions etc., aided by their
respective lawyers.
7.4.2.3.2. The parties shall be brief and to the point before

the Committee with regard to their respective
stance and view the exercise in the spirit of
conciliation/settlement.
The possibility of non-availability of any one

of the members of CCIE in any proceedings
cannot be ruled out. As such, the Committee
comprising the other two members shall be
SCC
GCC Clause
Ref, if any
No.
competent to proceed in the matter. The

proceedings of the Committee shall not be
vitiated if one of the three members of CCIE
is not present in the deliberations of the
Committee. When the parties sign the
settlement agreement, at least two members
of CCIE shall authenticate the same. Such
conciliation proceedings shall be considered
valid and the settlement agreement will be
binding on the parties.
7.4.2.3.3. The parties shall be represented by their in house

employees. No party shall be allowed to bring any
advocate or outside consultant/advisor/agent to
contest on their behalf. Ex-officers of EMPLOYER who
have handled the subject matter in any capacity shall
not be allowed to attend and present the case before
CCIE on behalf of contractor. However, ex-employees
of parties may represent their respective
organizations.
7.4.2.3.4. The Conciliation proceedings shall be completed in

each case through 5 sittings in a period of not more
than three months from the date the reference made
to the CCIE. In exceptional cases, if any dispute so
merits, the time period may be extended at the
discretion of Conciliation Committee (with reasons to
be recorded in writing), for a further period of three
months.
7.4.2.3.5. The CCIE shall hold day to day sitting at a suitable

place (preferably the headquarter of the Employer or
New Delhi) and may hold as many sittings every
month as it deems appropriate keeping in view the
volume of work.
7.4.2.4. Fees & Facilities to the Members of the CCIE

SCC
GCC Clause
Ref, if any
No.
Each member of CCIE would be paid a sum of Rs.

50,000/- as sitting fee per sitting. In addition, Rs.
5,000/- per sitting will be paid for local transport
charges for each day of proceeding.
In case, a particular dispute requires more than 5

sittings, the same may be held at the discretion
of the CCIE but with a cap on payment of fee for
5 sittings only. The local transport charges shall,
however, be paid as provided for each day of
sitting beyond the 5 sittings.
All expenditure incurred on the conciliation proceedings

including payment of fees to the Conciliators,
office space, logistic, secretarial assistance and
other incidental expenses etc. shall be borne by
the Employer initially. Thereafter it shall be
shared equally by both parties on completion of
the conciliation process.
7.4.2.5. The Parties shall maintain the account of expenditure

and present to the other for the purpose of sharing on
conclusion of the CCIE proceedings.
The Conciliation process shall be conducted under Part III

of the Arbitration and Conciliation Act, 1996.
In case of failure of the conciliation process at the level of

the Conciliation Committee, the parties may
withdraw from conciliation process and take
recourse to the laid down legal process of Courts.
However, the option of Arbitration would not be
available once the conciliation mechanism
through CCIE has been exercised.
SCC
GCC Clause
Ref, if any
No.
In the event of the conciliation proceedings being

successful, the parties to the dispute would sign
the written settlement agreement and the
conciliators would authenticate the same. Such
settlement agreement would then be binding on
the parties in terms of Section 73 of the
Arbitration and Conciliation Act, 1996.
After successful conclusion of proceedings, the Parties to

the conciliation process, have to undertake and
complete all necessary actions for implementation
of the terms of settlement within a period of 30
days from execution of settlement agreement,
unless a different timeline not exceeding 60 days
is agreed upon in settlement agreement. All
pending claims of parties, in connection with the
dispute, before any other legal forum are to be
withdrawn within the said 30 days in pursuance of
the settlement agreement.
7.4.2.6. Notwithstanding anything contained in any other law

for the time being in force, the Conciliator and the
parties shall keep confidential all matters relating to
the Conciliation proceedings. Confidentiality shall
extend also to the settlement agreement, except
where its disclosure is necessary for purposes of
The parties shall not rely on or introduce as evidence in

Arbitral or judicial proceedings, whether or not
such proceedings relate to the dispute that is the
subject of the Conciliation proceedings,—
SCC
GCC Clause
Ref, if any
No.
a) views expressed or suggestions made by the other

party in respect of a possible settlement of the
dispute;
b) admissions made by the other party in the course of

the Conciliation proceedings;
c) proposals made by the Conciliator; and
d) the fact that the other party had indicated his

willingness to accept a proposal for settlement made
by the Conciliator.
7.5 Arbitration
7.5.1. If the process of mutual consultation and IE (if

applicable)and/or Mediation (if applicable) and/or ESC
fails to arrive at a settlement between the parties
and/or settlement of dispute through CCIE not
exercised as mentioned at GCC Sub- Clauses 7.1, 7.2,
7.3, 7.4 above, Employer or the Contractor may,
within Thirty
(30) days of such failure, give notice to the other party, of its
intention to commence arbitration, as hereinafter
provided, as to the matter in dispute, and no
arbitration in respect of this matter may be
commenced unless such notice is given. The
mechanism of settling the disputes through
arbitration shall be applicable only in cases where
the disputed amount (i.e. Claim/ Counter claim,
whichever is higher, excluding interest) does not
exceed Rs. 25 crores.
If the claim/ counter claim is in foreign currency, the SBI

Bills Selling Exchange rate prevailing on the date
of claim shall be used for the purpose of
converting the claim in Indian Rupee
SCC
GCC Clause
Ref, if any
No.
In case the disputed amount (Claim/ Counter claim,

whichever is higher, excl. interest) exceeds Rs.
25 Crores, the parties shall be within their rights
to take recourse to remedies as may be available
to them under the applicable laws other than
Arbitration after prior intimation to the other party.
There shall be no arbitration where the disputed
amount (Claim/ counter claim, whichever is
higher) is only up to Rs. 5 lakhs.
The parties at the time of invocation of arbitration shall

submit all the details of the claims and the
counter-claims including the Heads/Sub-heads of
the Claims/Counter-Claims and the documents
relied upon by the parties for their respective
claims and counter-claims. The parties shall not
file any documents/details of the claims and
counter-claims thereafter.
The claims and the counter claims raised by the parties at

the time of invocation of the arbitration shall be
final and binding on the parties and no further
change shall be allowed in the same at any stage
during arbitration under any circumstances
whatsoever.
The parties to the contract shall invoke arbitration within

Six months from the date of completion of the
Facilities under the contract or the termination of
the contract as the case may be and the parties
shall not invoke arbitration later on after expiry of
the said period of six months.
SCC
GCC Clause
Ref, if any
No.
In case, no claim is filed within this period of six months, it

shall be presumed that there is no claim. Any
claim filed after the aforesaid period of six months
shall not be entertained.
7.5.2. Any dispute in respect of which a notice of intention to

commence arbitration has been given, in accordance
with GCC Sub Clause 7.3.1, shall be finally settled by
arbitration.
7.5.3. It is agreed between the parties that the Arbitration

proceedings shall be conducted as per the provisions of
Fast Track Procedure as provided under The
Arbitration and Conciliation Act, 1996, as amended
from time to time.
Any dispute raised by a party to arbitration shall be

adjudicated by a Sole Arbitrator appointed by
mutual consent from among the List of
empanelled Arbitrators maintained by
EMPLOYER, in the following manner:
(a) A party willing to commence arbitration proceeding

shall invoke Arbitration Clause by giving notice to the
other party.
(b) EMPLOYER, shall within 30 days from the receipt of
such notice shall send a panel of at least four
arbitrators from among its empanelled arbitrators to
the Contractor for short listing two among them for
such appointment, within 15 days from the date of
receipt of the Panel of Arbitrators from EMPLOYER.
(c) CMD/ Chairman of Employer shall appoint the sole
arbitrator from among the two names short listed by
the Contractor, within 15 days from the receipt of
such nomination. Notice to the Parties of the constitution of
the arbitral tribunal shall be issued by EMPLOYER.
In case, the contractor fails to inform its shortlisted names

SCC
GCC Clause
Ref, if any
No.
for appointment of sole arbitrator from the panel

of at least four arbitrators sent by the Employer or
no response is received from the contractor,
within 15 days from the date of receipt of the
Panel of Arbitrators from EMPLOYER, CMD/C
Chairman of Employer shall appoint the sole
arbitrator from among the four names sent to the
contractor earlier.
(d) If the Arbitrator so appointed dies, resigns,
becomes incapacitated or withdraws for any reason
from the proceedings or his mandate is terminated
by the Court, it shall be lawful for CMD/ Chairman of
Employer to appoint another person in his place in
the same manner as aforesaid. Such person shall
proceed with the reference from the stage where his
predecessor had left.
(e) Arbitrator shall be paid fees as per the Fee
Schedule (presently Fourth Schedule) provided in ‘The
Arbitration and Conciliation Act, 1996’ as amended
from time to time. If the claim/ counter claim is in
foreign currency, the SBI Bills Selling Exchange rate
prevailing on the date of claim shall be used for the
purpose of converting the claim in Indian Rupee
which may be used for determining the arbitration
fee.
(f) If after commencement of the Arbitration
proceedings, the parties agree to settle the dispute
mutually or refer the dispute to mediation or
Conciliation, the arbitrator shall put the proceedings
in abeyance until such period as requested by the
parties. Where the proceedings are put in abeyance
or terminated on account of mutual settlement of
dispute by the parties, the fees payable to the
arbitrator shall be determined as under:
(i) 40% of the fees if the Pleadings are complete.
(ii) 60% of the fees if the Hearing has commenced.
(iii) 80% of the fees if the Hearing is concluded but the
Award is yet to be passed.
(g) Each party shall pay its share of arbitrator’s fees
in stages as under or as per the directions of
Arbitrator:
(i) 40 % of the fees on Completion of Pleadings.
SCC
GCC Clause
Ref, if any
No.
(ii) 40% of the fees on Conclusion of the Final Hearing.

(iii) 20% at the time when arbitrator notifies the date of
final award.
(h) The Claimant shall be responsible for making all
necessary arrangements for the travel/ stay of the
Arbitrator including venue of arbitration, hearings.
The parties shall share the expenses for the same
equally.
(i) The Arbitration shall be held at Delhi only.
(j) The Arbitrator shall give reasoned and speaking
award and it shall be final and binding on the parties.
(k) Subject to the aforesaid conditions, provisions of
the Arbitration and Conciliation Act, 1996 and any
statutory modifications or re-enactment thereof as
amended from time to time, shall apply to the
arbitration proceedings under this clause.
7.5.4. In the event of any dispute or difference

relating to the interpretation and application of the
provisions of commercial contract (s) between
Central Public Sector Enterprises (CPSEs)/ Port Trusts
inter se and also between CPSEs and Government
Departments/ Organizations (excluding taxation
matters), such disputes or difference shall be taken
up by either party for resolution through
Administrative Mechanism for Resolution of CPSEs
Disputes (AMRCD) as mentioned in DPE Office
Memorandum No. 4(1)/2013- DPE(GM)/FTS-1835
dated 22.05.2018 issued by Department of Public
Enterprises, Ministry of Heavy Industries and Public
Enterprises, Government of India and its further
clarifications, modifications and amendments, issued
from time to time.
The aforesaid limit of Rs 25 crore shall not be

applicable and matter may be referred to AMRCD
irrespective of the amount involved in dispute, if
the dispute could not be resolved through Mutual
Consultation and IE (if applicable) as brought out
at GCC Sub Clause 7.1 and 7.2 above.
SCC
GCC Clause
Ref, if any
No.
7.6 Notwithstanding any reference to the Independent

Engineer or Mediation or Conciliation or Arbitration
herein,
(a) the parties shall continue to perform their
respective obligations under the Contract unless they
otherwise agree.
(b) the Employer shall pay the Contractor any monies
due to the Contractor.
Settlement of Dispute clause cannot be invoked by

the Contractor, if the Contract has been mutually
closed or ‘No Demand Certificate’ has been
furnished by the Contractor or any Settlement
Agreement has been signed between the
Employer and the Contractor.
(ii) Add the following provisions regarding Settlement

of Disputes (GCC clause
6) in Section- Special Conditions of Contract (SCC):
(a) GCC 7.2.I. (Appointment, Selection and

Removal of IEs/Experts)
The Panel of Experts for appointment as Independent

Engineer is enclosed as Annexure-IV.
(b) GCC 7.2.II.(iii) (Standard Operating Procedure

(SOPs) for Independent Engineer (IE))
Rs. 5,000/- per day shall be imposed on
either party for failure to provide necessary
information sought by IE during the course
of investigation in time bound manner and
the share of expenses of other party on IE
shall be correspondingly reduced by above
amount.
SCC
GCC Clause
Ref, if any
No.
(c) GCC 7.2.III (Terms and Conditions for

Payments to 'Independent Engineer’)
Retainer fee shall be Rs. 110000 per
month fixed for FY 2022-23 Site Visit Fee
shall be Rs 22000 per day fixed for FY 2022-
23
*Retainer fee shall be Rs. 1,10,000 per month fixed for

FY 2022-23. For tenders issued in subsequent financial
years, C&M Co-ordinator to specify the retainer fee with
an increment of 10% (i.e. Rs 1,21,000 for FY 2023-24, Rs
1,32,000 for FY 2024-25 and so on).
**Site Visit Fee shall be Rs 22,000/- per day fixed for FY 22-23.
For tenders issued in subsequent financial years, C&M Co-
ordinator to specify the Site visit fee with an increment of 10%
(i.e. Rs 24,200 for FY 2023-24, Rs 26,620 for FY 2024-25 and so
on).
(d) *GCC 7.3 (Mediation through

Independent External Monitors (IEMs)
(Applicable only for tenders having Integrity Pact
provisions)
The fees payable to each IEM for mediation

proceedings shall be Rs. 25,000/- per sitting
and same shall stand revised as and when
revised by Central Vigilance Commission.

clause for tenders where Integrity Pact
is not applicable.
(e) GCC 7.4.2.2. (Conciliation Committees of

Independent Experts)
SCC
GCC Clause
Ref, if any
No.
The Panel of Conciliation Committees of

Independent Experts (CCIE) is enclosed as
Annexure-IV.
(iii) Add a new Form No. XX.1 (Declaration

regarding Absence of Conflict of Interest
with Independent Engineer) enclosed as
Appendix-I, in Section- VII (Forms &
Procedures).
(iv) Add a new Form No. XX.2 (Declaration

regarding Absence of Conflict of Interest with
Conciliation Committees of Independent
Experts (CCIE)) enclosed as Appendix-II, in
Section-VII (Forms & Procedures).
Bidders may note that Integrity Pact is NOT Applicable for this
Contract
32.0 Add New

Clause No. The Nodal Officer for necessary coordination with Independent
55 to GCC External Monitors shall be as under:
i) Concerned Group Head in CC&M : if the issue pertains to

awarding of Contract by CC&M
ii) Concerned Group Head of C&M under respective CPG of

USSC: if the issue pertains to awarding of Contract by USSC
iii) Concerned Head of Department: if the issue pertains to

other departments
iv) Head of Project/ Station : if the issue pertains to post-award

execution or award of Contract by Project/ Station
33.0
PMJJBY The agency shall ensure coverage of their workers under
Pradhan Mantri Jeevan Jyoti Bima Yojana (PMJJBY) and
and PMSBY
Pradhan Mantri Suraksha Bima Yojana (PMSBY) for entire
work period. Cost shall be borne by the Bidder for the same.
This forms the part of the statutory HR compliances.
SCC
GCC Clause
Ref, if any
No.
34.0
Add new Definitions:
Clause (v) “Sub-contractor from a country which shares a land border
with India” means;
a) An entity incorporated, established or registered in such a
country; or
b) A subsidiary of an entity incorporated, established or
registered in such a country; or
c) An entity substantially controlled through entities
incorporated, established or registered in such a country; or
d) An entity whose beneficial owner is situated in such a
country; or
g) A consortium or joint venture where any member of the
consortium or joint venture falls under any of the above.
(v1) The beneficial owner for the purpose of clause “v” above
will be as under;
a) In case of company or Limited Liability Partnership, the
beneficial owner is the natural person(s), who, whether acting
alone or together, or through one or more juridical person, has
a controlling ownership interest or who exercises control
through other means.
Explanation-
i. “Controlling ownership interest” means ownership of or
entitlement to more than twenty-five per cent of shares or
capital or profits of the company;
ii. “Control” shall include the right to appoint majority of the
directors or to control the management or policy decisions
including by virtue of their shareholdings or management rights
or shareholders agreements or voting agreements;
b) In case of a partnership firm, the beneficial owner is the

natural person(s) who, whether acting alone or together, or
through one or more judicial person, has ownership of
entitlement to more than fifteen percent of capital or profits of
the partnership;
c) In case of an unincorporated associations or body of
individuals, the beneficial owner is the natural person(s) who,
whether acting alone or together, or through one or more
juridical person, has ownership of or entitlement to more than
fifteen percent of the property or capital or profits of such
association or body of individuals;
d) Where no natural person is identified under (a) or (b) or (c)
above, the beneficial owner is the relevant natural person who
holds the position of senior managing officials;
e) In case of a trust, the identifications of beneficial owner(s)
SCC
GCC Clause
Ref, if any
No.
shall include identification of the author of trust, the trustee, the

beneficiaries with fifteen percent or more interest in the trust
and any other natural person exercising ultimate effective
control over the trust through a chain of control or ownership.
(v2) An Agent for the purpose of clause “(v)” is a person

employed to do any act for another, or to represent another in
dealings with third person:
[Note:
i. A person who procures and supplies finished goods from an
entity from a country which shares a land border with India will,
regardless of the nature of his legal or commercial relationship
with the producer of the goods, be deemed to be an Agent.
ii. However, a bidder who only procures raw material,

components etc. from an entity from a country which shares a
land border with India and then manufactures or converts them
into other goods will not be treated as an Agent.]
35.0 Add a new Clause 30.3 under GCC clause regarding “Sub
Add new
Contracts” through SCC as under:
Clause
30.3 The Contractor shall not be allowed to sub-contract works
to any subcontractor/ sub-vendor from a country which shares
a land border with India unless such sub-contractor is
registered with the competent Authority.
The Competent Authority for the purpose of registration shall

be as mentioned in the relevant Annexure of SCC.
However, the said requirement of registration will not apply to

subcontractors from those countries (even if sharing a land
border with India) to which the Government of India has
extended lines of credit or in which the Government of India is
engaged in development projects. The Contractor may apprise
itself of the updated lists of such countries available in the
Procurement of raw material, components, etc. does not

constitute subcontracting.
36.0 Add a new Clause 51.3.1 (j) to GCC clause “Termination for
Add new
Contractor’s Default” through SCC as under:
Clause
51.3.1 (j) If the Contractor, sub-contracts any part of the works
in violation of the provision of GCC Clause 30.3.
37.0 GCC Clause “Withholding/Banning” is replaced as under:
Clause No. 53
GCC 53.0 Debarment
The Employer has in place a Policy for Debarment from
SCC
GCC Clause
Ref, if any
No.
Business Dealings displayed on the website www.ntpc.co.in /

www.ntpctender.ntpc.co.in. The version of Policy presently
followed by NTPC is mentioned in Special Conditions of
Contract (SCC) of the Bidding Documents. Business dealings
may be debarred with the Contractor on account of any Default
by the Contractor under GCC Clause 42.2.1 & 42.2.2 or any of
the grounds as detailed in the said Debarment Policy.
38.0 Version of “Policy for Debarment from Business Dealings”
Add New
Clause No. 56 GCC Clause No. 56.1 The version of Policy for Debarment from
Business Dealings presently followed by NTPC is Rev-4.
Of GCC
SECTION III
Bid Data Sheet (BDS)
Package: Bid Data Sheets (BDS)

Bidding Doc. No.:
Page 1 of 30
Sec-III
BID DATA SHEET (BDS)
The following bid specific data for the above-mentioned package shall amend and/or supplement
the provisions in the Instructions to Bidders (ITB). Wherever there is a conflict, the provisions
herein shall prevail over those in the ITB.
Before creating / submitting the bids, Bidders are required to go through the “Bidders
Manual”, “Guidelines to bidder” and other links provided at following NTPC e-tendering
website:
S. ITB Data
No. Clause
Ref., if
any.
1.0 Type of Bidding: Single Stage Two envelope (Open Tender)
Type of Contract: Works Contract
2.0 ITB 1.1 Name and Address of Employer:
NTPC Limited,
www.ntpctender.com
Registered Office Address:

“NTPC Bhawan” Core No. 7,
Scope Complex, Institutional Area, Lodhi Road,
New Delhi – 110003, India.
Name of the Project (where works to be executed): NTPC Vindhyanchal

3.0 ITB 6.1 Address for Correspondence:
Manager (C&M)/ AGM (C&M),

NTPC Limited,

www.ntpctender.com
4.0 ITB 7.0 Whether Pre-Bid Conference will be held – No

5.0 ITB Whether Consortium / Joint Venture Bids are Permitted : No
11.1.1(A)(b) Whether Associate/ Collaborator is permitted : No
6.0 ITB Qualifying Requirements for the Bidders:
11.1.1(B)(c) Refer IFB/ NIT

Bidding Doc. No.:
Page 2 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
6.1 QR DATA SHEET REFERRED AS ATTACHMENT 3.
Bidders are required to furnish the details of past experience, based on

which selection is to be made as per format enclosed in the bidding
documents as ATTACHMENT 3 and enclose relevant documents like
copies of authentic work order, completion certificate, agreements etc.
supporting the details/data/drawings provided in the format.
Attachment No-3 of QR DATA SHEET is to be filled up properly for

the stipulated QR parameters as per format issued in the bid
document and to be submitted in the bid at appropriate file/folder
provided for the purpose.
The Employer at its discretion may seek any clarification and/or documentary
evidence only for the reference works as mentioned above.
However, no change or substitution of the reference works by new/additional
plant for conforming to the specified qualifying Requirement shall be
sought, offered or permitted.
6.2 New Authentication of veracity of documents submitted by the bidder
Important
Condition in support of Qualifying Requirement (Formats Attached in
Regarding Attachment-3):
QR
Qualification
BIDDERS are required to submit the details of the past experiences, shall
submit all the documents, in support of Technical Qualification
Requirements (such as copy of Purchase Orders/ Work Orders/ Contract
Agreements/ Client Certificates etc.), duly certified and verified for
authenticity from Independent Statutory Auditor of their Company or
specified Third-Party Inspection Agency (TPIA).
Further, wherever information can be drawn from books of accounts,

records and other relevant documents, Bidders can also submit a
certificate issued by their Independent Statutory Auditor certifying the data
required for meeting the Technical Qualification Requirements.
Such bidder shall be required to submit duly certified and verified

documents from their Statutory Auditors or specified TPIA in support of
meeting Technical QR along with a certificate regarding verification of
authenticity of documents as per the format placed at Appendix B to
Attachment-3A (Undertaking from Statutory Auditor) and/ or Appendix C to
Attachment-3A (Undertaking from TPIA). All the documents submitted by
the bidder in support of meeting Technical QR shall be digitally signed by
the Statutory Auditor and/ or specified TPIA.
In case documents are certified & verified for authenticity through

TPIA, the verification and certification of authenticity of documents is
acceptable from any of the following TPIAs:
1) Société Générale de Surveillance / SGS India Pvt. Ltd.(SGS)

2) Gulf Lloyds Industrial Services (India) Pvt. Ltd (GLISPL)

Bidding Doc. No.:
Page 3 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
3) International Certification Services (ICS)
4) TUV Rheinland (India) Pvt. Ltd.
5) TÜV SÜD South Asia Pvt. Ltd.
6) TUV India Pvt. Ltd. (TÜV Nord Group)
7) Intertek India Pvt. Ltd.
8) Moody International (India) Pvt. Ltd.
9) RINA India Pvt. Ltd.
10) Competent Inspectorate and Consultants LLP
The following website may be referred for contact details of above

ten (10) TPIAs:
http://nabcb.qci.org.in/accreditation/reg_bod_inspection_bodies.php
Any document pertaining to reference works/ plants in support of

Technical QR, which is not certified by specified TPIA or Statutory
Auditor of the bidder, as per the format enclosed with the bidding
documents, may not be considered verified/ certified for the purpose of
evaluation, and the bid may be liable for rejection.
The Bidder shall be responsible to get their documents/ credentials in

support of Qualifying Requirements verified & certified by their Statutory
Auditor(s) and/ or specified TPIAs. All the costs pertaining to third party
verification and certification (including those by statutory auditors) shall
be borne by the Bidder. Employer shall have no liability (financial or
otherwise) towards the same and shall not be liable for any claim/
dispute between the bidder and TPIA and/ or Statutory Auditor.
NOTE:
A) Proprietorship and Partnership Firms are required to submit
Undertaking / Certificate of authenticity from Third Party Inspection
Agency (TPIA) only.
Bidder as Company can submit Certification/Undertaking for authenticity

of documents either from Independent Statutory Auditor of their company
or from specified TPIA.
B) If any of the Submitted Reference work executed by Bidder are directly

awarded to them by NTPC or Subsidiary / JV companies of NTPC;
then for those reference works only, Bidder shall not be required to
submit Client Certificate (s) or Certificate of authenticity from Independent
Statutory Auditor or specified TPIA.
C) The undertaking/Certificate of authenticity issued from Independent

Statutory Auditor or specified TPIA submitted for any reference work/s
in earlier tender/s floated from NTPC; can be submitted by the bidder in
the present tender or any future tenders subject to fulfilment of QR criteria
as stipulated in NIT. The same would be acceptable subject to conditions
mentioned at NOTE at A) above.
D) Further if any of the reference work submitted in the present

tender, have already been submitted and verified/accepted by NTPC
Bidding Doc. No.:
Page 4 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
in earlier tender/s, details of NIT no, tender inviting authority etc of
that earlier tender/s are to be filled up by the bidder in Attachment-3 of
the present tender. The same may be accepted for the purpose of
authenticity, subject to confirmations & fulfilment of qualifying requirement
of the present tender.
However, if required by NTPC, the bidder shall have

to submit Undertaking/Certificate of authenticity issued from
Independent Statutory Auditor or specified TPIA for any of the reference
work(s) submitted in earlier tender.
E) Notwithstanding anything stated above, the Employer reserves the right

to assess the credentials/capabilities/capacity of the Bidder/ his
collaborators /associates/ subsidiaries / group companies to perform the
contract, should the circumstances warrant such assessment in the overall
interest of the Employer.
F) The physical or any mode of assessment/verifications by Employer

shall include but not be limited to the assessment/verifications of office/
facilities/ banker's/ submitted reference works in lieu of credentials. A
negative determination of such assessment of
credentials/capacity/capabilities may result in rejection of the bid.
7.0 ITB
11.1.1(A) & Attachment Description APPLICABILITY
11.1.1(B) Ref.
Attachment 1 Bid Security YES
Attachment 1A Tender Fee YES
Attachment 2 Documents related to legal status of YES
Bidder
Attachment 3 Bidder’s Qualifications YES
TO BE ATTACHED SEPERATELY
IN SPECIFIED FOLDER
Attachment 3A Details of Available bid Capacity DELETED
Attachment 3B Certificate Regarding Ownership NO

change
Attachment 4 List of similar Works on hand & NO
percentage completed
Attachment 5 List of Contracts executed NO
Attachment 6 Equipment/ Machinery deployment NO

Schedule
Attachment 6A Safety Equipment & Safety Personal NO
Protective Equipment
Attachment 7 Subcontractors Proposed by the NO
Bidder
Attachment 8 List of Financial Documents NO
Attachment 9 General Declaration of Bidder YES
Attachment 10 Details of Accidents NO

Bidding Doc. No.:
Page 5 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
Attachment 11 Electronic Fund Transfer YES
Authorisation Form ALONG WITH
DOCUMENTS
Attachment 12 Integrity Pact NO
Attachment 13 Information regarding Safety NO
Management
Attachment 19 Declaration regarding GST NO
Attachment 1P Declaration of Import Content NO
Attachment 2P Declaration for import of NO
Construction equipment
7.0A DOCUMEN DOCUMENTS TO BE SUBMITTED FOR THIS TENDER:
TS TO BE
SUBMITTE
D A) DOCUMENTS TO BE SUBMITTED IN PHYSICAL FORM (HARD
COPY) SO AS TO REACH ADDRESS FOR CORRESPONDENCE
BEFORE THE BID SUBMISSION DEADLINE:
Only if EMD is submitted in the form of:-

(a) Bank Guarantee from any of the banks specified in the Bid
Documents
OR
(b) Insurance Surety Bond from an Insurer as per guidelines
issued by Insurance Regulatory and Development Authority
of India (IRDAI)
B) DOCUMENTS TO BE SUBMITTED IN THE GEPNIC PORTAL-

ONLINE:-
I. DOCUMENTS TO BE UPLOADED ONLINE IN “FEE” FOLDER:

1. PROOF OF TENDER FEE
2. PROOF OF BID SECURITY (EMD)
II. DOCUMENTS TO BE UPLOADED ONLINE IN “TECHNICAL”

FOLDER:
1. ATTACHMENT-3 (QR DATA SHEET AND CHECKLIST IN THE

PRESCRIBED FORMAT)
2. DOCUMENTS EXCATLY AS MENTIONED IN ATTACHMENT-3

(DOCUMENTS TO MEET TECHNICAL & FINANCIAL
QUALIFYING REQUIREMENT)
a. WITH APPENDIX-B OR APPENDIX-C, AS APPLICABLE

(ALL DOCUMENTS MENTIONED IN APPENDIX B/C TO BE
COUNTER SIGNED BY INDEPENT STATUTORY AUDITOR

Bidding Doc. No.:
Page 6 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
OR THIRD-PARTY INSPECTION AGENCY)
b. APPENDIX-A IF AUDITED RESULTS OF FY 2021-22 IS
NOT AVAILABLE
c. UDIN NO. TO BE MENTIONED ON EACH OF THE
FINANICAL RESULTS ISSUED BY CA
3. OTHER NECESSARY FORMS & DECLARATIONS:

a. BID FORMs (TECHNO-COMMERCIAL BID FORM AND
PRICE BID FORM) (FORMAT GIVEN IN SECTION VIII
VOLUME 1 &2).
b. STATUTORY REGISTRATIONS e.g. PF, ESI, PAN & GST.

MOA/PARTNERSHIP DEED/PROPRIETORSHIP DEED ETC.
c. COPY OF POWER OF ATTORNEY/AUTHORIZATION TO

SUBMIT THE BID
d. DECLARATION BY BIDDER REGARDING “ONE BIDDER

ONE BID” CLAUSE: - ATTACHMENT-IV to BDS
III. DOCUMENTS TO BE UPLOADED ONLINE “FINANCE” FOLDER:

1. PRICE BID
8.0 ITB 11.1.3.2 Add following at clause No. 11.1.3.2 of ITB:
1. In the Schedule of Items / Bill of Quantities (BOQ1 as indicated in

BOQ.XLS file), the unit rates and total value have been provided by
NTPC for all Items. The bidders have to quote ‘Premium (%)’ or
‘Discount (%) in percentage (%age) and applicable % GST Rate over
the total value on the price specified in the Schedule of Quantities
(BOQ1).
The ‘Premium (%)’ or ‘Discount (%)’ and %GST rate quoted by the
bidders, shall only be considered, for the purpose of evaluation. If no
value is mentioned in premium/discount cell, it will be considered that
bidder is willing to quote its offer without any premium or discount over
the rates mentioned in the bid and the same shall be applicable for
that particular scheduled item.
In the Schedule of Items / Bill of Quantities (BOQ2 as indicated in

BOQ.XLS file), the bidders have to quote Item rate and % GST Rate.
The item rate and %GST rate quoted by the bidders shall only be
considered for the purpose of evaluation.
2. The GST Rate (applicable on the items of Works described in

Schedule of Quantity) specified by the Bidder in BOQ.xls file of its Bid
will be added to each Bidder's bid price to arrive Cost to Employer or
an "Evaluated Bid Price”.

Bidding Doc. No.:
Page 7 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
The rates/amount quoted in the Schedule of Quantities shall be inclusive of all
other taxes, duties, levies, fees, royalty, etc. The Bids shall be evaluated on
Overall basis.
8A Bid Prices (PERTAINING TO AMOUNT LINKED TO SAFETY ASPECT/COMPLIANCE)
and Price a. The following Paragraph is inserted between the First and
Basis Second Para of Clause 12.3 of ITB:
(ITB Sub- Bidders are advised to price their bids in such a manner that the
Clause
12.3 & component for ‘Amount linked to Safety Aspects/ compliance to Safety
12.12) Rules’ should not be less than TWO (02) % of the total value of
Contract; which will be paid as per provisions in SCC clause no 6.
Bidders may please note that 3 % of their total quoted price shall be considered as the ‘Amount linked to Safety Aspects/compliance to Safety Rules’ which will be paid as per provisions in SCC clause no 6
b. Add a New ITB Clause 12.12 as under:
In case ‘Amount linked to Safety Aspects / compliance to Safety Rules’ is quoted less
than aforesaid minimum percentage specified of the total value for works portion of
Contract (i.e. Civil + Structural etc.), the amount by which it is lower shall be retained
proportionately from the other components of Bill of Quantity (BOQ) of the Contract
price while releasing payments of each RA bill.
No interest shall be payable on the amounts linked to Safety Aspects / Compliance to

Safety Rules including aforesaid retained amount. The amounts linked to Safety
Aspects / Compliance to Safety Rules including aforesaid retained amount shall be
payable in part or full based on safety compliance duly certified by EIC and Safety-in-
charge on quarterly basis.
9.0 ITB 12.11 ITB Clause 12.11 shall be read as under: Ref. Clause No. 11 of SCC.
10.0 ITB 14.0 Replace Cl. 14.1 to 14.9 as under:-
BID SECURITY / GUARANTEE / EARNEST MONEY
14.1 The Bidder shall furnish, as part of its Bid, a Bid Security in a separate
sealed envelope in the amount and currency as stipulated in the Bid Data
Sheet (BDS). In case bid security amount is deposited as EFT, Proof of e-
payment of Bid Security, shall be submitted in the e-tendering portal or in a
separate sealed envelope.
14.2 The Bid Security shall, at the Bidder's option, be in the form of Electronic
Fund Transfer (EFT)/ irrevocable Letter of Credit or a bank guarantee from
any of the banks specified in the Bid Data Sheets or an Insurance Surety
Bond from an Insurer as per guidelines issued by Insurance Regulatory and
Development Authority of India (IRDAI).
For the Bid Security amount up to Rs. 2,00,000/- (Rupees Two Lacs only), the
Bidders must submit the Bid Security amount through Electronic Fund
Transfer (EFT) only.
Upon successful e-payment of the Bid Security on the NTPC e-tender portal,
an e-receipt shall be generated by the system, a copy of which is to be
submitted by the bidder as a part of its bid, in the e-tendering portal or in a
separate sealed envelope, as a proof of e-payment of Bid Security.
In case of Foreign Bidders, the Bid Security can be from any other Bank also
Bidding Doc. No.:
Page 8 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
in addition to the Banks specified in the Bid Data Sheets. If the Bank
Guarantee is from a Bank not specified in the Bid Data Sheets, then the Bank
Guarantee shall be confirmed by any of the Banks specified in the Bid Data
Sheets. (Applicable for ICB Tenders)
The format of the Bank Guarantee/ Insurance Surety Bond shall be in

accordance with the form of bank guarantee/ Insurance Surety Bond towards
bid security included in the Bidding Documents. Bid Security shall remain
valid for a period of forty-five (45) days beyond the original Bid validity period
and beyond any extension of bid validity subsequently requested under
relevant clause of ITB.
14.3 Wherever Bids under Joint Venture route are permitted as per the
Qualifying Requirements in the Bidding Documents, the Bid Security by the
Joint Venture must be on behalf of all the partners of the Joint Venture.
14.4 Any bid not accompanied by an acceptable bid security in a separate

sealed envelope shall be rejected by the employer as being non-responsive
and shall not be opened. In case, the bid security is submitted as EFT, bidder
to submit the proof of e-payment of bid security either in separate sealed
envelope or in the e-tendering portal. Further Stage-II (Price Bid) (in case of
Two Stage bidding) not accompanied by requisite bid security extension (in
case Bid Security is submitted in the form of BG/ Insurance Surety Bond) in a
separate sealed envelope shall be rejected by the Employer as being non-
responsive and shall not be opened.
14.5 BG against Bid Security issued by a Bank outside India needs to bear
stamp duty of appropriate value applicable to the place in NTPC where BG is
to be submitted. The BG may be got adjudicated by the employer from
Collector of Stamps, within 3 months of arrival of BG in India. Expenses
incurred in this regard shall be borne by NTPC.
Insurance Surety Bond against Bid Security issued by an Indian Insurance

company outside India needs to bear stamp duty of appropriate value
applicable to the place in NTPC where Insurance Surety Bond is to be
submitted. The Insurance Surety Bond may be got adjudicated by the
employer from Collector of Stamps, within 3 months of arrival of Insurance
Surety Bond in India. Expenses incurred in this regard shall be borne by
NTPC.
14.6 Subject to clause 14.8 below, the Bid Security of the Bidder whose
Techno-Commercial Bid has not been found acceptable, shall be returned
along with letter communicating rejection of Techno-Commercial Bid. The Bid
Security of the bidders who are unsuccessful after opening of Price Bids shall
be returned expeditiously.
14.7 The Bid Security of the successful Bidder to whom the contract is
awarded will be returned when the said Bidder has signed the Contract
Agreement and has furnished the required Performance Securities pursuant
to relevant clauses of ITB.
14.8 The Bid Security may be forfeited

a) If the Bidder withdraws or varies its Bid during the period of Bid

Bidding Doc. No.:
Page 9 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
validity;
b) If the Bidder does not accept the correction of its Bid Price pursuant
to ITB Sub-Clause for Arithmetical Correction.
c) If the Bidder refuses to withdraw, without any cost to the Employer,
any deviation, variation, additional condition or any other mention
anywhere in the bid (Price bid in case of Two Stage Bid), contrary to
the provisions of bidding documents;
d) In the case of a successful Bidder, if the Bidder fails within the
specified time limit to furnish the required Contract Performance
Guarantee/Security Deposit in accordance with relevant clause of ITB.
e) If the bidder/his representatives commits any fraud while competing
for this contract pursuant to Fraud Prevention Policy of NTPC.
(f) In case the Bidder/Contractor is disqualified from bidding process in
terms of Section 3 and 4 of Integrity Pact (IF APPLICABLE).
14.9 CONFIRMATION OF BGS THROUGH STRUCTURED FINANCIAL

MESSAGING SYSTEM (SFMS)/ SWIFT
While issuing the physical BGs, the Bidder’s Bank shall also send electronic
message through secure SFMS (in case of BGs issued from within India) or
SWIFT (in case of BGs issued from outside India) to Employer’s Beneficiary
Bank whose details are provided herein below:
(i) Bank Name: ICICI Bank Limited

(ii) Branch: CONNAUGHT PLACE BRANCH
(iii) Bank Address: 9A, PHELPS BUILDING, INNER CIRCLE, NEW DELHI-
110001
(iv) IFSC Code: ICIC0000007
BG issuing/amending bank must send the BG advice in the form of message

format via SFMS (Structured Financial Messaging System) as provided by
RBI. The format of the message for confirmation of the BG shall be as below:
BG advising message: IFN 760COV/ IFN 767COV via SFMS

Field Number: Particulars (to be mentioned in Row 1)
7037: NTPCBG (unique identifier)
Bidders are advised to ensure that the message is sent by their Bankers and
the Bidders must submit the reference details as part of the bid with the EMD.
11.0 In Amount of Bid Security/ EMD: Refer NIT
conjunction
to ITB The Earnest Money Deposit (EMD) for this tender shall, at Bidders option, be
Clause No.
in the form of:-
14.1 to
14.9
1) Online Payment through SBI banking platform at https://eprocurentpc.nic.in
OR
2) A Bank Guarantee from any of the banks specified in Annexure-I to Bid
Data Sheet of bidding documents.
OR

Bidding Doc. No.:
Page 10 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
3) An Insurance Surety Bond from an Insurer as per guidelines issued by
Insurance Regulatory and Development Authority of India (IRDAI).
12.0 ITB Amount of Tender Fee: Refer NIT

14.10.1,
14.10.2 & Bidder shall furnish, as a part of its bid, a Tender Fee of amount mentioned in
14.10.3
NIT in the forms of “Online Payment through SBI banking platform at
https://eprocurentpc.nic.in” only.
13.0 ITB 15.0 Refer SCC Clause 12
14.0 ITB 21.0 Bids are to be submitted online. Only Bid Security (EMD) in the form of BG or
Insurance Surety Bond, if applicable, are to be submitted in physical form in
original in a separate sealed envelope at the following address:
AGM (C&M)/Manager (C&M),

NTPC Limited,
Last Date & Time for Bid Submission : Please refer Section-I (IFB)/GEPNIC
PORTAL (Both Techno-Commercial & Price)
Date & Time for Bid Opening : Please refer Section-I (IFB/ NIT)/ GEPNIC
PORTAL (Techno-Commercial Bid)
Date & Time for Bid Opening : Shall be intimated separately/GEPNIC

PORTAL (Price Bid)
15.0 ITB Clause Add the ITB Clause 23.3.1 ‘Opening of Price Proposal and Evaluation’
23 with the following:
1. Quantity Splitting: Not Allowed
2. This will be a Percentage Tender with Overall Package

Evaluation.
3. In the Schedule of Items / Bill of Quantities (BOQ1 as indicated in

BOQ.XLS file), the unit rates and total value have been provided by
NTPC for all Items. The bidders have to quote ‘Premium (%)’ or
‘Discount (%) in percentage (%age) and applicable % GST Rate over
the total value on the price specified in the Schedule of Quantities
(BOQ1).
The ‘Premium (%)’ or ‘Discount (%)’ and %GST rate quoted by the
bidders, shall only be considered, for the purpose of evaluation. If no
value is mentioned in premium/discount cell, it will be considered that
bidder is willing to quote its offer without any premium or discount over

Bidding Doc. No.:
Page 11 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
the rates mentioned in the bid and the same shall be applicable for
that particular scheduled item.
In the Schedule of Items / Bill of Quantities (BOQ2 as indicated in

BOQ.XLS file), the bidders have to quote Item rate and % GST Rate.
The item rate and %GST rate quoted by the bidders shall only be
considered for the purpose of evaluation.
4. Total Evaluated Bid Price (EBP) shall be calculated as follows:
EBP = Evaluated Price for BOQ1 and BOQ2 taken together.
5. The Bidder shall indicate the taxes and duties as applicable seven (7)
days prior to last date of Bid Submission. For the purpose of
Evaluation, GST quoted in the Bid shall only be considered.
6. In case of discrepancies in the quoted GST rate the following

methodology shall be followed:
a. In case Bidder quotes the GST rate as ‘Zero’ or ‘NA’ in the Price Bid
(i.e. in BOQ.XLS), the quoted price shall be considered as inclusive of
GST, at the rate prevailing as on seven (7) days prior to the date of
opening of Techno-commercial Bids, for evaluation purpose.
Accordingly, for the purpose of Award, the revised basic price shall be
derived by deducting the applicable GST, at the rate prevailing as on
seven (7) days prior to the date of opening of Techno-commercial Bids
from the quoted price in BOQ.XLS.
For Example, if the Bidder quotes basic price as Rs. 100 and GST rate
as ‘0’ or ‘NA’ (in BOQ.XLS) whereas the applicable GST rate is 18%,
as on seven (7) days prior to the date of opening of Techno-
commercial Bids. Accordingly, for evaluation purpose, Quoted price
shall be considered as Rs. 100. However, for the purpose of award as
brought out above, the revised basic price shall be considered as Rs.
84.75 (= Rs 100/1.18) and GST rate as 18%
b. In case Bidder quotes the GST rate lower w.r.t. actual applicable GST
rate prevailing as on seven (7) days prior to the date of opening of
Techno-commercial Bids, the quoted basic price plus quoted GST rate
(in BOQ.XLS) shall be considered for evaluation purpose.
Accordingly, for purpose of Award, the revised basic price shall be

worked out by deducting the applicable GST from the total quoted
price (Basic + GST) (in BOQ.XLS).
For Example: if the Bidder quotes basic price as Rs. 100 and GST rate
as 15 %, whereas the applicable GST rate is 18%, as on seven (7)
days prior to the date of opening of Techno-commercial Bids.
Accordingly, for evaluation purpose, Quoted price shall be considered
as Rs. 115. However, for the purpose of award as brought out above,

Bidding Doc. No.:
Page 12 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
the basic price shall be considered as Rs. 97.46 (= Rs 115/1.18) and
GST rate as 18%.
c. In case Bidder quotes the GST rate higher w.r.t. actual applicable GST
rate prevailing as on seven (7) days prior to the deadline for opening
of Techno-commercial Bids, the quoted price along with quoted GST
rate shall be considered for evaluation purpose.
However, for the purpose of Award, the quoted basic price shall be
considered and GST shall be reimbursed as applicable as on seven
(7) days prior to the deadline for opening of Techno-commercial Bids.
For Example: if the vendor quotes its basic price as Rs. 100 and GST
rate as 28%, whereas the applicable GST rate is 18%. Hence for
evaluation purpose Quoted price shall be considered as Rs. 128 and
for the purpose of award the basic price shall be considered as Rs.100
and GST rate as 18%
d. In case Bids received from unregistered bidder, their Bid for evaluation
shall be cost compensated as per the GST rate applicable in view of
RCM as per GST Law
7. (i) In case of a situation wherein there is tie amongst Bidders at L-1

position (with respect to Evaluated Bid Price as per the provisions of
Bidding Documents), such Bidders (Two or more Bidders who are
having same Evaluated Bid Price at L-1 position) will be given an
opportunity to offer further percentage (%) discount on their Evaluated
Bid Price (on overall basis) by way of ‘Supplementary Price (%
Discount)’.
The Revised Evaluated Prices after considering ‘Supplementary Price

(% Discount)’ shall be the basis for final ranking of Bidders for the
purpose of award.
(ii) The revised final ranking of Bidders, as determined through

aforesaid procedure, shall also be considered for offering/ application
of Benefits (Purchase preference) available to ‘MSE’/ ‘Class-I Local
Suppliers’ [as applicable as per the provisions of Bidding Documents]
for award.
(iii) However, for the situation wherein ‘MSE Bidder(s)’/ ‘Class-I Local
Supplier(s)’ is/are at evaluated L-1 position (Tie Condition) and
Benefits to MSE/ Purchase Preferences are applicable as per the
provision of Bidding Documents, following procedure shall be followed:
In case of a situation wherein only one of the Bidders (amongst the

two/ more Bidders who are at evaluated L-1 position) is ‘MSE Bidder’/
‘Class-I Local Supplier’, then following procedure will be considered
for award, as under:
(a) In case splitting of quantity is possible, procedure as per para (i) &
(ii) will be followed.
(b) In case splitting of quantity is not possible, then Award may be
Bidding Doc. No.:
Page 13 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
placed to ‘MSE Bidder’/ ‘Class-I Local Suppliers’ as per the provision
specified in the Bidding documents with respect to Purchase
Preferences.
Further, in case of a situation wherein Two or More Bidders (who are

at evaluated L-1 position) are ‘MSE Bidders’/ ‘Class-I Local Suppliers’,
then procedure as per para 7 (i) & (ii) above will be followed.
8. MSE Benefit (Applicable/NOT APPLICABLE)
Bidders may ascertain their eligibility for availing benefits as per Public
Procurement Policy (PPP) 2012 before submission of Bids.
Micro and Small Enterprises (MSEs) registered with District Industries
Centres or Khadi and Village Industries Commission or Khadi and Village
Industries Board or Coir Board or National Small Industries Corporation or
Directorate of Handicrafts and Handloom, Udyam Registration Portal or
any other body specified by Ministry of Micro, Small and Medium
Enterprises as per MSMED Act 2006 for goods produced and services
shall be eligible for MSE benefits.
MSEs shall be issued the bid documents free of cost and shall be
exempted from paying Earnest Money Deposit.
The benefits to the participating Service Providers under PPP 2012 shall
be applicable irrespective of product (Goods/Services) categories for
which bidder is registered as MSE.
MSEs seeking exemption and benefits should enclose a attested/self-
certified copy of registration certificate as a part of his bid, giving details
such as stores/services, validity (if applicable) etc. failing which they run
the risk of their bid being passed over as ineligible for the benefits
applicable to MSEs.
Splitting of Quantity for the purpose of MSE Benefit: Not Applicable
Further, in case of tenders where splitting of quantity is possible, all
qualified MSE bidder(s), whose Evaluated Bid Price (inclusive GST) is
within the range of 15% of the lowest evaluated (L1) price (inclusive GST)
shall be eligible for an opportunity to match the lowest evaluated (L1) price
(inclusive GST) and shall be considered for award of up to 25% of the
tendered quantity in a situation where L1 Bidder is someone other than a
Micro and Small Enterprise. If more than one MSE bidders agree to match
the lowest evaluated (L1) price, they will be considered for award of up to
25% (collectively) of the tendered quantity and, for the purpose of award
of contract, the same shall be equally divided amongst the MSE bidders
who have agreed to match the lowest evaluated (L1) price (inclusive
GST).
For the purpose of award, splitting of quantities amongst eligible MSE
Bidders, quantity of all the items shall be splitted in same proportion.
However, in case of tenders where splitting of quantity is not possible,
participating MSEs quoting price within price band of L1 + 15 percent shall
be allowed to execute the package by bringing down their price to L1 price
in a situation where L1 price is from someone other than a Micro and
Small Enterprise. The award shall be made as follows:

Bidding Doc. No.:
Page 14 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
a) Award shall be given to L1 bidder if L1 bidder is a MSE.
b) In case L1 bidder is not a MSE, then all the MSE vendor(s) who have
quoted within the range of L1 + 15%, shall be given the opportunity in
order of their ranking (starting with the lowest quoted MSE bidder and so
on) to bring down its price to match with L1 bidder. Award shall be placed
on the MSE vendor who matches the price quoted by L1 bidder.
c) If no MSE vendor who has quoted within range of L1 + 15% accepts the
price of L1 bidder then the award shall be made to the L1 bidder.
Note: Generally, in tenders having Item wise evaluation, splitting is
allowed unless otherwise specified in the Special Conditions of Contract
(SCC). Further, in tenders having Package wise evaluation generally
splitting is not allowed. Please refer Special Conditions of Contract for
specific tender provisions.
16.0 ITB Clause INTEGRITY PACT: NOT APPLICABLE
35.0 &
11.1.1 [A] Bidders are required to unconditionally accept the "Integrity Pact (IP)"
(C) (executed on plain paper) as per Attachment -12 to the Bidding Documents
which has been pre-signed by the Employer, and submit the same duly
signed on all pages by the bidder's authorized signatory along with the bid as
per following instructions and where the Joint Venture(s) / Consortium are
permitted to participate in the bid, the signing of Integrity Pact (IP) by all JV
Partner(s) I Consortium members is mandatory.
Bidder's failure to comply with the aforesaid requirement regarding

submission of 'Integrity Pact (IP)' shall lead to outright rejection of the bid and
in such case the bids shall not be opened.
It may also be noted that subsequent to Employer’s evaluation of Bids,

resulting into award of Contract to a particular Bidder, the Integrity Pact
so submitted shall form an integral part of the Contract.
--------------------------------------------------------------------------------------------------
The Integrity Pact Digitally Signed by the Employer has been attached along
with Tender Documents named as “INTEGRITY-PACT”. Bidders are required
to execute the same (Signed by their Authorized Signatory and duly
witnessed) and submit signed copy of integrity pact in the FEE
FOLDER/ENVELOPE.
NOTES:
AS PER STOP GAP ARRANGEMENT WITH REGARD TO RECEIPT OF
DOCUMENTS IN PHYSICAL FORM ALONG WITH THE BID, ABOVE
MENTIONED DOCUMENTS NEED NOT BE SUBMITTED PHYSICALLY.
INTEGRITY PACT CAN BE DIGITALLY SIGNED AND SUBMITTED

ONLINE IN FEE FOLDER. IN SUCH CASE, SIGNATURE OF WITNESS
IN THE INTEGRITY PACT IS NOT REQUIRED.
New
The Nodal Officer for necessary coordination with Independent External
Bidding Doc. No.:
Page 15 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
Clause Monitors shall be as under:
33.1
i) Concerned Group Head in CC&M : if the issue pertains to awarding of
Contract by CC&M
ii) Concerned Group Head of C&M under respective CPG of USSC: if the
issue pertains to awarding of Contract by USSC
iii) Concerned Head of Department: if the issue pertains to other

departments
iv) Head of Project/ Station : if the issue pertains to post-award
execution or award of Contract by Project/ Station
17.0 ITB DELETED
Clause
XX.0
18.0 Add New
Preference to Make in India and Eligibility for participation/ granting of
ITB
Clause purchase preference to Class-I local suppliers
36.0 (i) Eligibility for participation/ granting of purchase preference shall be
given to Class-I local suppliers as per general methodology
specified in Annexure – II to BDS appended with this document
Only Class-I local suppliers are eligible to Bid. Bids received (if any)
from Class-II Local Supplier / Non-Local Supplier shall be out rightly
rejected.
(ii) The Class-I local suppliers shall be required to declare meeting the
minimum local content online under General Technical Evaluation
(GTE) Conditions at e-tender portal by accepting the following
Attribute:
“Confirm that you are a LOCAL SUPPLIER, and the LOCAL
CONTENT included in the PACKAGE FOR COMPLETE SCOPE
OF WORK meets the MINIMUM LOCAL CONTENT requirements
of the Tender”
Acceptance of above condition shall be considered as Bidder’s
confirmation that
(i) The Bidder fulfil the requirements of local content for Class-I
Local Supplier and all provisions specified in Annexure – II
to BDS
(ii) Local value addition (to be declared in Bid Form) is done at
vendor premises in India
(iii) Presently, the Bidder is not debarred / banned by any other
procuring entity for violation of ‘Public Procurement (Preference to
Make In India), Order 2017’ (PPP-MII Order) dated 15.06.2017 and
its subsequent revisions / amendments issued by Department of
Industrial Policy and Promotion (DIPP).

Bidding Doc. No.:
Page 16 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
[The local content requirement to categorize a Bidder/Supplier
as 'Class-I local supplier' is minimum 60%].
Bidders may note that in case they do not accept the GTE
conditions, their bids shall not be considered and shall be rejected.
Further, Bidder shall be required to submit a certificate from the
statutory auditor or cost auditor (in the case the bidder is a
company) or from a practicing cost accountant or practicing
chartered accountant (in respect of bidders other than companies)
giving the percentage of local content during execution prior to
submission of last bill for payment.
In case aforesaid Certificate furnished by Contractor/Vendor is not
in line with the declaration in respect of Local content in their bid,
same shall be treated as false declaration and will be dealt in line
with the Fraud Prevention Policy of NTPC.
19.0 ITB
Add new clause under ITB clause 23.1 regarding “EVALUATION OF
Clause
TECHNO-COMMERCIAL PROPOSALS INCLUDING QUALIFICATION
23.1
DATA”, as under:
Bidders shall certify their compliance to ITB Clause “Restrictions
on procurement from a Bidder of a country which shares a land
border with India” by accepting the following GTE conditions at e-tender
portal:
“Do you certify full compliance on clause as per tender documents on
Restrictions on procurement from a Bidder of a country which shares
a land border with India”
Acceptance of above attribute shall be considered as Bidder’s confirmation
that Bidder has read and understood the ITB Clause regarding
“Restrictions on procurement from a Bidder of a country which shares a
land border with India” and its bid is in compliance to this clause.
In case it is established that Bidder has provided any false information in
pursuance of the aforesaid ITB Clause, while competing for this contract,
then its bid shall be rejected and bid security shall be forfeited.
In case of a successful bidder, if it is established that the Bidder has not
complied with terms of aforesaid ITB Clause, during execution of contract,
this would be a sufficient ground for immediate termination of the contract
as per GCC Clause titled ‘Termination for Contractor’s Default’ and shall
be dealt accordingly.
20.0 ITB 11.1.1 Following shall be added under ITB 11.1.1 [A] (b) (i)
[A] (b) (i) Regarding submission of Power of Attorney, Bidder shall be required to
upload scanned copy of the Power of Attorney of the Bidder / Collaborator(s) /
JV partners, as applicable, along with the Authority of the person issuing the
Power of Attorney, along with the bid on the GePNIC / e-tender portal.
21.0 ITB Clause CONTRACT PERFORMANCE SECURITY / INITIAL CONTRACT PERFORMANCE
27.1.1 & SECURITY
27.1.2
ITB clause 27.1.1 & 27.1.2 shall be read as under:
27.1.1 Within forty five (45) days from the date of Letter of Award or prior to

Bidding Doc. No.:
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Sec-III
S. ITB Data
No. Clause
Ref., if
any.
release of Ist RA bill/Mobilization advance whichever is earlier, the successful
Bidder shall furnish to the Employer a Contract Performance Guarantee
(CPG) towards faithful performance of the Contract for an amount equivalent
to 10% of the Contract Price. Alternatively, the successful Bidder may furnish
the Contract Performance Guarantee in two Stages viz. A Contract
Performance Guarantee for an amount equivalent to 5% of the Contract Price
within forty five (45) days from the date of Letter of Award or prior to release
of Ist RA bill/Mobilization advance whichever is earlier, to be followed up with
another Contract Performance Guarantee for an amount equivalent to 5% of
the Contract Price prior to the scheduled completion of 50% of total scope of
work.
27.1.2 The successful Bidder also has the option to furnish an Initial Contract
Performance Guarantee (ICPG) equivalent to a minimum of 2% of the
Contract Price within forty five (45) days from the date of Letter of Award or
prior to release of Ist RA bill/Mobilization advance whichever is earlier. In case
of the successful Bidder who furnishes Initial Contract Performance
Guarantee, the Employer shall at the time of making any payment to him for
the work done under the Contract, deduct towards the Contract Performance
Security an amount equivalent to 10% of the gross bill amount accepted for
payment until the total amount of Contract Performance Security so deducted
including the amount of Initial Contract Performance Guarantee becomes
equal to 10% of the Contract Price.
22.0 Annexure Annexure to BDS pertaining to List of Banks Acceptable for Submission of
to BDS Bank Guarantee for Bid Security and NTPC letter dated 03.09.2014 to SBI
pertaining are applicable.
to List of
Banks
23.0 ITB clause ITB clause 1.2 under “Introduction” shall be read as under:
1.2
Throughout these Bidding Documents, the term “Bid” and “Tender” and their
derivatives (Bidder/Tenderer, Bidding/Tendering, Bidding Document/Tender
Document, etc.); Bill of Quantity / Schedule of Quantity / Schedule of Quantities/ Bill
of Quantities; Employer / NTPC; Security Deposit / Performance Security/
Performance Guarantee; Engineer-in-Charge / Engineer, appearing any where in the
Bidding Documents shall have the same meaning and are synonymous to each other.
24.0 Insert New 37. Corrupt or Fraudulent Practices
Clause 37
to ITB 37.1 Employer requires that Bidders, Contractors and Suppliers observe the
highest standard of ethics during the procurement/tendering and execution of
the contracts. In pursuance of this policy, Employer :
(a) defines, for the purposes of this provision, the terms set forth below as
follows:
(i) "Corrupt practice" means the offering, giving, receiving or soliciting

of anything of value to influence the action of a public official in the
procurement/tendering process or in contract execution; and
(ii) "Fraudulent practice" means a misrepresentation of facts in order to
influence a procurement/tendering process or the execution of a
contract to the detriment of the Employer, and includes collusive
practice among Bidders (prior to or after bid submission) designed
to establish bid prices at artificial noncompetitive levels and to
Bidding Doc. No.:
Page 18 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
deprive the Employer of the benefits of free and open competition;
(b) will reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in
competing for the contract in question;
(c) will declare a firm ineligible, either indefinitely or for a stated period of time,
to be awarded a contract if it at any time determines that the firm has
engaged in corrupt or fraudulent practices in competing for or in executing a
contract of the Employer.
25.0 Insert New One Bidder One Bid

Clause 38
to ITB A Bidder shall submit only one bid in a particular bidding process (unless
otherwise allowed in the bid STC / ATC conditions). In case of a holding
company having more than one independent manufacturing units or more
than one unit having common business ownership / management, only one
unit should quote. Similar restrictions shall apply to closely related sister
companies. Bidder’s sister/ Associated/ Allied concern(s) participating or
applying against the same tender, shall lead to disqualification of Bidders.
Sister/ Associated/ Allied concern means a company, society, partnership firm

or proprietorship firm having one or more common persons as
Director/Partner/ Member/ Owner. A Bidder who submits more than one bid
will cause all the proposals submitted in the particular bid to be disqualified. In
relation to the above, a person will include firm(s) of Proprietorship /
Partnership Firm / Limited Liability Partnership / Private Limited / Limited
company / Society registered under Society’s Act / Statutory Bodies / any
other legal entity, as the case maybe, & will be deemed to have submitted
multiple bids in a particular bid if a person bids in any of the two formats given
below:
i. individual or proprietorship format and/or
ii. a partnership or association of persons format and/or
iii. a company format
Whereby,
A company shall for this purpose include any artificial person whether
constituted under the Indian laws or of any other country.
A. A person shall be deemed to have bid in a partnership format or in

association of persons format if he is a partner of the firm which has
submitted the bid or is a member of any association of persons which has
submitted a bid.
B. A person shall be deemed to have bid in a company format if the person

Bidding Doc. No.:
Page 19 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
holds:
i. more than 10% (ten percent) of the voting share capital of the
company which has submitted a bid,
or
ii. is a director and / or Key Managerial Personnel of the company which

has submitted a bid,
or
iii. holds more than 10% (ten percent) of voting share capital in and/or is
a director and / or Key Managerial Personnel of a holding company
of that company which has submitted the bid.
By making a bid pursuant to the Tender Documents, the bidder / tenderer

shall be deemed to have declared that the bidder / tenderer has not made any
other bid or multiple bids as understood or deemed in terms of this clause.
All the bids of a bidder who has submitted multiple bids, as per the clause,
shall be rejected.
In addition to the above, bidders found to be in contravention to the said

clause may be liable for administrative actions.
Agency has to furnish a declaration regarding the same in the attached

format. (ATTACHMENT-IV to BDS- “DECLARATION BY BIDDER
REGARDING “ONE BIDDER ONE BID” CLAUSE)
26.0 Insert New Restrictions on procurement from a Bidder of a country which shares a
Clause 39 land border with India:
to ITB
39.1 Any Bidder (including its Collaborator/Associate/DJU Partner/JV
partner/Consortium Member/Assignee, wherever applicable) from a country
which shares a land border with India will be eligible to bid in this tender only
if bidder is registered with the Competent Authority as mentioned in Special
Conditions of Contract (SCC).
Further, any bidder (including bidder from India) having specified Transfer of
Technology (ToT) arrangement with an entity from a country which shares a
land border with India, will be eligible to bid only if the bidder is registered with
the same competent authority as mentioned in Special Conditions of Contract
(SCC).
(Definition/Requirement of ToT shall be as specified in DOE OM Ref. No.

F.7/10/2021-PPD(1) dated 23.02.2023)
Such registration should be valid for the entire period of bid validity or any
extension thereof. However, in case the validity period of registration is less
than bid validity period, the Bidder shall be required to submit the extension of

Bidding Doc. No.:
Page 20 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
the validity period of registration before the opening of price bids, failing which
the bid shall be rejected.
Further the successful bidder shall not be allowed to sub-contract works to

any “Sub-contractor” from a country which shares a land border with India
unless such Sub-contractor is registered with the competent Authority as
mentioned in SCC.
However, the said requirement of registration will not apply to bidders/sub-

contractors from those countries (even if sharing a land border with India) to
which the Government of India has extended lines of credit or in which the
Government of India is engaged in development projects. Bidders may
apprise themselves of the updated lists of such countries available in the
39.2 “Bidder” (including the term 'tenderer', 'consultant' or 'service provider' in

certain contexts) means any person or firm or company, every artificial
juridical person not falling in any of the descriptions of bidders stated
hereinbefore, including any agency, branch or office controlled by such
person, participating in a procurement process.
39.3 “Sub-contractor” (including the term ‘Sub-vendor’/Sub-supplier’ in certain

contexts) means any person or firm or company, every artificial juridical
person not falling in any of the descriptions of Sub-contractors stated
hereinbefore, including any agency branch or office controlled by such
person, participating in a procurement process.
39.4 “Bidders from a country which shares a land border with India” /
“Subcontractor from a country which shares a land border with India” / “Entity
from a country which shares a land border with India” mentioned in para 39.1
above means;
a) An entity incorporated, established or registered in such a country; or

b) A subsidiary of an entity incorporated, established or registered in
such a country; or
c) An entity substantially controlled through entities incorporated, established
or registered in such a country; or
d) An entity whose beneficial owner is situated in such a country; or
g) A consortium or joint venture where any member of the consortium or joint
venture falls under any of the above.
39.5 The beneficial owner for the purpose of clause “39.4” above will be as
under;
a) In case of company or Limited Liability Partnership, the beneficial owner is
the natural person(s), who, whether acting alone or together, or through one
or more juridical person, has a controlling ownership interest or who exercises
control through other means.
Explanation-
i. “Controlling ownership interest” means ownership of or entitlement to more
than twenty-five per cent of shares or capital or profits of the company;

Bidding Doc. No.:
Page 21 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
ii. “Control” shall include the right to appoint majority of the directors or to
control the management or policy decisions including by virtue of their
shareholdings or management rights or shareholders agreements or voting
agreements;
b) In case of a partnership firm, the beneficial owner is the natural person(s)

who, whether acting alone or together, or through one or more judicial person,
has ownership of entitlement to more than fifteen percent of capital or profits
of the partnership;
c) In case of an unincorporated associations or body of individuals, the

beneficial owner is the natural person(s) who, whether acting alone or
together, or through one or more juridical person, has ownership of or
entitlement to more than fifteen percent of the property or capital or profits of
such association or body of individuals;
d) Where no natural person is identified under (a) or (b) or (c) above, the
beneficial owner is the relevant natural person who holds the position of
senior managing officials;
e) In case of a trust, the identifications of beneficial owner(s) shall include

identification of the author of trust, the trustee, the beneficiaries with fifteen
percent or more interest in the trust and any other natural person exercising
ultimate effective control over the trust through a chain of control or
ownership.
39.6 An Agent for the purpose of clause “39.4” is a person employed to do

any act for another, or to represent another in dealings with third person.
[Note:
i. A person who procures and supplies finished goods from an entity from a
country which shares a land border with India will, regardless of the nature of
his legal or commercial relationship with the producer of the goods, be
deemed to be an Agent.
ii. However, a bidder who only procures raw material, components etc. from
an entity from a country which shares a land border with India and then
manufactures or converts them into other goods will not be treated as an
Agent.]
27.0 Add a new 23.1.1.2.1 Bidders shall certify their compliance to ITB Clause 23.1.1.2.1
clause Bidders shall certify their compliance to ITB Clause “Restrictions on
under ITB procurement from a Bidder of a country which shares a land border with India”
clause 23.1 by accepting the following attribute at e-tender portal:
“Do you certify full compliance to ITB Clause “Restrictions on

procurement from a Bidder of a country which shares a land border with
India”?”
Acceptance of above attribute shall be considered as Bidder's confirmation

that Bidder has read and understood the ITB Clause regarding “Restrictions
on procurement from a Bidder of a country which shares a land border with
India” and its bid is in compliance to this clause.

Bidding Doc. No.:
Page 22 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
In case it is established that Bidder has provided any false information in

pursuance of the aforesaid ITB Clause, while competing for this contract, then
its bid shall be rejected and bid security shall be forfeited.
In case of a successful bidder, if it is established that the Bidder has not

complied with terms of aforesaid ITB Clause, during execution of contract, this
would be considered as fraudulent practices as mentioned in 5.1 (j) of “Policy
& Procedure for Withholding and Banning of Business Dealings” and shall be
dealt accordingly.
28.0 ITB Clause ITB Clause No. 21.2.1 “Price Bid Opening” is hereby modified as below:
No. 21.2
21.2.1 After the evaluation process of Techno-Commercial bid is
completed, Employer will inform in writing the eligible Bidders regarding
date, time and venue set for the opening of Price Bid.
Bidders, whose Techno-Commercial Bid is not substantially responsive or

does not meet the Qualification Requirements set forth in the bidding
documents or who are debarred under Employer’s Policy for Debarment
from Business Dealings relating to some other tender/contract, shall also
be informed in writing that their bid has been rejected and their bid security
shall be returned, in accordance with ITB clause 14.5.
29.0 ITB Clause ITB Clause No. 24 “Award Criteria” is hereby modified as below:
No. 24
Subject to ITB Clause 25 (Employer’s Right to Accept any Bid and to
Reject any or all bids) and Employer’s Policy for Debarment from
Business Dealings, the Employer will award the Contract to the
successful Bidder [whose Techno-Commercial bid has been determined to
be substantially responsive and the bidder is determined to be qualified to
perform the Contract satisfactorily and whose Price Bid is determined to
be the lowest evaluated bid after the Reverse Auction Process (if
applicable)], as per methodology indicated in Annexure-II to BDS.
No contract shall be awarded to a bidder against whom a Debarment

Order has been issued as per Employer’s Policy for Debarment from
Business Dealings.
30.0 ITB Clause ITB Clause No. 29 is hereby modified as below:
No. 29
29.0 Ineligibility for participation in re-tender/ future tenders:
29.1 Notwithstanding the provisions specified in ITB Sub-Clause 14.7, if a

bidder after having been issued the Notification of Award, either does not
sign the Contract Agreement pursuant to ITB Clause 28 or does not
submit an acceptable Performance Security pursuant to ITB Clause 27,
and which results in retendering of the package, then such
bidder/contractor shall be treated ineligible for participation in re-tendering
of this particular package. Further, such bidder/contractor shall also be
dealt as per the provisions of policy for Debarment from Business
Dealings.
29.2 If a bidder after opening of tenders where EMD is ‘NIL/Not applicable’

Bidding Doc. No.:
Page 23 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
or exempted for bidders as per policy guidelines, withdraws its offer within
the validity period of the offer, then such bidder shall be treated as
ineligible for participation in the future tenders for a period of 6 months
from the date of withdrawal of the bid, and also in re-tendering of this
particular package.
29.3 If a bidder after having been issued the Notification of Award/

Purchase Order of a package where EMD is ‘NIL/Not applicable’ or
exempted for bidder as per policy guidelines, either does not sign the
Contract Agreement pursuant to ITB Clause titled ‘Signing the Contract
Agreement’ or does not submit an acceptable Performance Security
pursuant to ITB Clause titled ‘Performance Security’, and which result in
retendering of the package, then such bidder/contractor shall be treated
ineligible for participation in re-tendering of this particular package.
Further, such bidder/contractor shall also be dealt as per the provisions of
the contract and policy for Debarment from Business Dealings.
31.0 ITB Clause ITB Clause No. 32 is hereby modified as below:

No. 32
32.0 Policy for Debarment from Business Dealings:
32.1 The Employer has in place a Policy for Debarment from Business
dealings displayed on the website www.ntpc.co.in /
www.ntpctender.ntpc.co.in. The version of Policy presently followed by
NTPC is mentioned in BDS. Business dealings may be withheld or
banned with the Bidder/Contractor on account of any of the grounds and
following the procedures as detailed in the said Policy for Debarment from
Business Dealings.
Bidders shall certify their compliance on "Policy for Debarment from

Business Dealings" of Employer by accepting the following General
Technical Evaluation (GTE) of the Tender at e-Tender Portal.
“Do you certify full compliance to all provisions of Bid Doc?”
Acceptance of above GTE shall be considered as bidder's confirmation to

the following conditions:
(1) Bidder has read the contents of Debarment Policy (version mentioned
in BDS) displayed on the website www.ntpc.co.in /
www.ntpctender.ntpc.co.in and agreed to abide by this policy.
a) Bidder has not been Banned / Blacklisted as on date of

submission of bid by Ministry of Power or Deptt. Of Expenditure,
Ministry of Finance.
b) Bidder has not employed any public servant dismissed /

removed or person convicted for an offence involving corruption or
abetment of such offences.
c) Bidder’s Director(s) / Owner(s) / Proprietor / Partner(s) have not

Bidding Doc. No.:
Page 24 of 30
Sec-III
S. ITB Data
No. Clause
Ref., if
any.
been convicted by any court of law for offences involving corrupt
and fraudulent practices including moral turpitude in relation to
business dealings with Government of India or NTPC or NTPC's
group companies during the last five years.
(2) Bidder further confirms as under:
that if at any point subsequent to award of Contract, the declarations given

above are found to be incorrect, NTPC / Employer shall have the full right
to terminate the Contract and take any action as per applicable laws for
breach of contract including forfeiture of Bid Security/Performance Bank
Guarantee.
32.0 Add New Version of “Policy for Debarment from Business Dealings”
ITB Clause
No. 40 ITB Clause No. 40.1 The version of Policy for Debarment from Business
Dealings presently followed by NTPC is Rev-4.

Bidding Doc. No.:
Page 25 of 30
Sec-III
ANNEXURE-I TO BID DATA SHEETS
PAGE 1 OF 3
LIST OF BANKS FROM WHICH BANK GUARANTEES
FOR BID SECURITY CAN BE ACCEPTED
UPDATED SCHEDULED COMMERCIAL BANK LIST
A STATE BANK OF INDIA
B NATIONALISED BANKS
1Bank of Baroda
2Bank of India
3Bank of Maharashtra
4Canara Bank
5Central Bank of India
6Indian Overseas Bank
7Indian Bank
8Punjab National Bank
9Union Bank of India
10Punjab & Sind Bank
11UCO Bank
C SCHEDULED PRIVATE BANKS (INDIAN BANKS)
1Axis Bank Ltd

2Bandhan Bank Limited
3CSB Bank
4City Union Bank
5DCB Bank Ltd
6Dhanlaxmi Bank Ltd
7Federal Bank Ltd
8HDFC Bank Ltd
9ICICI Bank Ltd
10IndusInd Bank Ltd
11IDFC FIRST Bank Limited
12Jammu & Kashmir Bank Ltd
13Karnataka Bank Ltd
14Karur Vysya Bank Ltd
15Kotak Mahindra Bank
16Lakshmi Vilas Bank Ltd
17Nainital Bank Ltd
18RBL Bank Limited
19South Indian Bank Ltd
20Tamilnad Mercantile Bank Ltd
21Yes Bank Ltd
22IDBI Bank Ltd.

Bidding Doc. No.:
Page 26 of 30
Sec-III
ANNEXURE-I TO BID DATA SHEETS
PAGE 2 OF 3
D SCHEDULED PRIVATE BANKS (FOREIGN BANKS)
1 AB Bank Ltd
2Abu Dhabi Commercial Bank PJSC
3American Express Banking Corporation
4Australia & Newzealand Banking Group Limited
5Barclays Bank Plc
6Bank of America
7Bank of Bahrain & Kuwait B.S.C.
8Bank of Ceylon
9Bank of China Limited
10Bank of Nova Scotia
11BNP Paribas
12Citi Bank NA
13Cooperatieve Rabobank UA
14Crédit Agricole Corporate and Investment Bank
15Credit Suisse AG
16CTBC Bank Co Ltd
17 DBS Bank India Ltd
18Deutsche Bank A.G.
19Doha Bank Q.P.S.C
20Emirates NBD Bank (PJSC)
21First Abu Dhabi Bank PJSC
22FirstRand Bank Ltd
23HSBC Ltd
24Industrial & Commercial Bank of China Ltd
25Industrial Bank of Korea
26JP Morgan Chase Bank, National Association
27JSC VTB Bank
28KEB Hana Bank
29Kookmin Bank
30Krung Thai Bank Public Company Ltd
31Mashreq Bank PSC
32Mizuho Bank Ltd
33MUFG Bank, Ltd
34NatWest Markets Plc
35PT Bank Maybank Indonesia TBK
36Qatar National Bank (Q.P.S.C.)
37Sberbank
38SBM Bank (India) Ltd
39Shinhan Bank
40 Societe Generale
41Sonali Bank Ltd
42Standard Chartered Bank
43Sumitomo Mitsui Banking Corporation
44United Overseas Bank Ltd
45Westpac Banking Corporation
46Woori Bank
*Note - Any Addition/ Deletion/ Modification in Bank list shall be as per changes in Second
Schedule List by RBI from time to time

Bidding Doc. No.:
Page 27 of 30
Sec-III
Annexure-II to BDS
Sub: Preference to Make In India and Eligibility for Participation/ granting of Purchase
Preference to Class-I local suppliers- regarding
It is the policy of the Government of India to encourage 'Make in India' and promote
manufacturing and production of Goods and Services in India with a view to enhancing income
and employment. In this regard, the following guidelines, concerning the procedure to be adopted
for granting Eligibility for Participation/purchase preference to local suppliers, are hereby issued:
1.0 Definitions:
a) 'Local content' means the amount of value added in India which shall, unless otherwise
prescribed by the Nodal Ministry, be the total value of the goods, services or works
procured (excluding net domestic indirect taxes) minus the value of imported content in
the goods, services or works (including all customs duties) as a proportion of the total
value, in percent.
b) 'Class-I local supplier' means a supplier or service provider, whose goods, services or
works offered for procurement, meets the minimum local content as prescribed.
'Class-II local supplier' means a supplier or service provider, whose goods, services or
works offered for procurement, meets the minimum local content as prescribed for
'Class-II local supplier' but less than that prescribed for 'Class-I local supplier'.
'Non-Local supplier' means a supplier or service provider, whose goods, services or
works offered for procurement, has local content less than that prescribed for 'Class-II
local supplier'.
c) 'L1' means the lowest tender or lowest bid or the lowest quotation received in a tender,
bidding process or other procurement solicitation as adjudged in the evaluation process
as per the tender or other procurement solicitation.
d) 'Margin of purchase preference' means the maximum extent to which the evaluated
bid price of a ‘Class-I local supplier’ may be above the L1 for the purpose of purchase
preference.
e) Fraud Prevention Policy – shall mean the policy related to prevention of fraud
displayed on NTPC tender website http://www.ntpctender.com.
f) Policy & Procedure for Withholding & Banning of Business Dealings – shall mean
the policy related to Withholding & Banning of Business Dealings forming part of Bidding
Document.
2.0 Eligibility for Participation/Purchase Preference:
2.1 Eligibility for Participation
a) For tenders having lump sum evaluation:
Only Class-I local suppliers are eligible to Bid. Bids received (if any) from Class-
II Local Supplier / Non-Local Supplier shall be out rightly rejected.
3.0 Minimum Local Content
4.1 The local content requirement to categorize a Bidder/Supplier as 'Class-I local

supplier' is minimum 60%. For 'Class-II local supplier', the 'local content' requirement
is minimum 20%.
Bidding Doc. No.:
Page 28 of 30
Sec-III
5.0 Verification of Local Content:
5.1 The 'Class-I local supplier' shall be required to accept Attribute in GTE, toward self-
certification / declaration that the Item offered meets the local content requirement
for 'Class-I local supplier' and entire provisions set forth in this Annexure – II to BDS
are complied with.
5.2 In case the total bid price of the supplier / bidder is in excess of INR 10 crore, the
'Class-I local supplier'/ 'Class-II local supplier' shall be required to provide a certificate
from the statutory auditor or cost auditor of the company (in the case of companies) or
from a practicing cost accountant or practicing chartered accountant (in respect of
suppliers other than companies) giving the percentage of local content during execution
prior to submission of last bill for payment.
In case aforesaid Certificate furnished by Contractor/Vendor is not in line with the

declaration in respect of Local content in their bid, same shall be treated as false
declaration.
5.3 Deleted
5.4 False declarations will be dealt in line with the Fraud Prevention Policy and Policy &
Procedure for Withholding and Banning of Business Dealings of NTPC.
5.5 In case of false declaration / violation of the provision of PPP-MII Order, if a bidder
has been debarred / banned by NTPC, then the fact and duration of debarment
should be promptly brought to the notice of the Member-Convenor of the Standing
Committee (as per para 16 of PPP-MII Order) and the Department of Expenditure
through Ministry of Power, GOI.
5.6 A supplier who has been debarred / banned by any other procuring entity for violation
of ‘Public Procurement (Preference to Make In India), Order 2017’ (PPP-MII Order)
dated 15.06.2017 and its subsequent revisions / amendments issued by Department
of Industrial Policy and Promotion (DIPP) shall not be eligible for
evaluation/preference, as applicable, under the aforesaid procedures for duration of
the debarment. The 'Class-I local supplier'/ 'Class-II local supplier' shall be required to
furnish a confirmation in this regard by accepting GTE regarding Local content.
6.0 Local Sourcing
6.1 The Bidder / Contractor are requested to encourage and promote domestic
manufacturing and production of goods and services by sourcing goods and services
applicable under the contract / package from domestic suppliers / service providers.
In this regard, Bidder shall also follow guidelines / advisory issued by Government of
India from time to time, to the extent applicable to them, regarding promotion of local
sourcing of goods including Bought out Items and services.

Bidding Doc. No.:
Page 29 of 30
Sec-III
Annexure-III
Format of Undertaking
(To be sent by Issuing Bank through official e-mail id)
From: [email protected]
To: [email protected]
We have issued BG No. __________ dated_________ for an amount of Rs. ___________ on

behalf of ___________ towards Bid Security / EMD for Tender No ____________ in favor of
NTPC.
Please find enclosed the soft copy of the Bank Guarantee and SFMS acknowledgement. The
SFMS is sent on _______(date).
We undertake to send the original BG to __________ (name of tendering location) directly once
postal / courier services are restored and that NTPC’s claim will be binding on us without the
physical copy.
We undertake not to cancel the afore mentioned BG No. _______ without written consent /
instruction from NTPC Ltd.
(Name of Bank Official)

Authority No.

Bidding Doc. No.:
Page 30 of 30
Sec-III
NTPC LIMITED
(A GOVERNMENT OF INDIA ENTERPRISE)
UNIFIED SHARED SERVICE CENTRE, CPG-1, RAIPUR
CONTRACT & MATERIAL DEPTT
NOTICE INVITING TENDER (NIT)
SECTION-I
(Domestic Competitive Bidding)
NIT no. 9900262495

Name of work Biennial Job Contract for Civil Maintenance of V-3A/B Ash Dyke (Shahpur) for
2023-25 at NTPC Vindhyachal
1. NTPC invites on-line bids on Single Stage Two Envelope Bidding basis (Envelope-I: Techno-
commercial Bid & Envelope-II: Price Bid) from Eligible Bidders for aforesaid package- for NTPC
Vindhyanchal as per the scope of work briefly mentioned hereinafter. NTPC intends to finance
subject Package through Domestic Commercial Borrowings/Own sources.
2. Brief Scope of Work:

a. Civil maintenance works at Shahpur ash dyke (V-3A/B dyke as per BOQ. However, dyke
Civil maintenance works as per scheduled BOQ may also be executed in any ash dykes in
Shahpur area other than V-3A/B dyke during emergency/monsoon season/summer
season/other at the discretion of Engineer-In-charge.
b. Cement Concrete/RCC work for repairing of existing structures and making new pedestals,
culverts, water escape structure or any other Cement Concrete/RCC work as required by
EIC.
c. Brick and RR masonry work, Repairing of water bound macadam road in dyke area,
Cleaning of filter drains (toe drains),Supply of hessian cloth, Providing and fixing piezometer
and settlement gauze at the dyke etc.
3. Detailed Specification, Scope of Work and Terms and Conditions are given in the bidding
document, which are available for examination and sale at our e Procurement Portal
(https://eprocurentpc.nic.in/nicgep/app) and as per the following details & schedule:
NIT Date/ Document Download 31.07.2023

Commencement Date & Time
Source of IFB/NIT Central Procurement Group-1, Raipur
Last date for receipt of queries from bidders 14.08.2023

(if any)
Last Date & Time for Bid Submission 21.08.2023 up to 15:30 HRS (IST)
Technical Bid Opening Date & Time 22.08.2023 at 16:00 HRS (IST)
Price Bid Opening Date & Time Shall be intimated separately.

Estimated Cost in INR Rs. 118.38 Lakhs (Excl. GST)
Cost of Bidding Documents (Tender fee) - Rs. 1062/-

Exemption NOT ALLOWED
Bid Security/EMD - Rs. 2,00,000/-
Exemption NOT ALLOWED
Benefit to MSME This is a WORKS CONTRACT. MSME
Benefit SHALL NOT BE APPLICABLE FOR
THE PACKAGE. The bidders may apprise
themselves of the relevant provisions of
bidding documents in this regard before
submission of their bids
Contract Period 24 (Twenty-Four) Months
Pre-Bid Conference Date & Time (if any) Not Applicable
Reverse Auction Not Applicable
“No Queries from Bidders, whatsoever, shall be entertained by the Employer beyond the
last date of receipt of Queries/ Pre-Bid Conference (if applicable) as specified above.”
As per provisions of Bidding Documents, the Bidders shall submit “Techno-Commercial
Proposal” and “Price Proposal” online (https://eprocurentpc.nic.in/nicgep/app), within the bid
submission date and time as mentioned above. Only Techno-Commercial proposals will be
opened on the date and timed mentioned above or corrigendum/s (if any) thereof.
Note: For any corrigendum and extension of date of bid submission, please visit the website
https://eprocurentpc.nic.in
4. All bids must be accompanied by Tender Fees (Cost of Bidding Documents), Bid Security and
Integrity Pact (if applicable) AS PER TENDER PROVISIONS. Integrity Pact (if applicable)
shall be submitted as per instruction mentioned in ITB/ BDS/ SCC.
Tender Fee and Bid Security shall be submitted AS PER DETAILED INSTRUCTIONS given
in ITB/ BDS/ SCC. Online payment option for Tender Fee and Bid Security is made
available at GepNIC portal. Bidders are requested to please avail the facility.
ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE TENDER FEES, BID SECURITY AND
INTEGRITY PACT (IF APPLICABLE) AS PER TENDER PROVISIONS; SHALL BE
REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND SHALL NOT BE
OPENED. IN CASE, THE TENDER FEE AND BID SECURITY IS SUBMITTED THROUGH
ELECTRONIC FUND TRANSFER (EFT), BIDDER TO SUBMIT THE PROOF OF E-PAYMENT
OF BID SECURITY ON THE E-TENDERING PORTAL.
5. Qualifying Requirements for Bidders:

The bidder who wishes to participate in the bidding shall meet the Qualifying Requirements
stipulated hereunder: -
5.1 Technical Criteria
The bidder should have executed the work(s) of “construction/ maintenance” of “ash dyke
/reservoir/ Dam/ River Guide Bund/ irrigation canal” during the preceding seven (7) years
prior to the date of Techno-commercial bid opening in any of the following manner: -
(i) Single order having executed value of above work(s) not less than Rs. 47 Lakh.
OR
(ii) Two orders having executed value of above work(s) not less than Rs. 30 Lakh each.
OR
(iii) Three orders having executed value of above work(s) not less than Rs. 24 Lakh each.
Notes for Clause No. 5.1 above:
1. The word “Executed" mentioned above means that the bidder should have achieved the criteria
specified above, even if the total contract is started earlier and/or is not completed/closed.
2. In case of orders under execution, the value of work executed prior to the date of Techno-
Commercial bid opening duly certified by bidder’s client shall be considered acceptable.
3. Reference work executed by the bidder as a sub-contractor may also be considered provided the
certificate issued by main contractor is duly certified by owner specifying the scope of work executed
by the sub-contractor in support of qualifying requirements.
4. For arriving at the executed value of work specified above, basic amount only shall be considered.
In case contract is inclusive of taxes, bidder should provide the break – up of basic value and taxes.
5. Reference works executed by the bidder, as a member of joint Venture / Consortium / Associate
can also be considered provided:
a. The allocation of scope of work between the partners of the joint Ventures / consortium / Associate
is clearly defined in the executed joint venture agreement / consortium agreement / deed of joint
undertaking and the bidder's scope of work and break-up of quantities executed by them as individual
contribution in the joint Venture / Consortium / Associate, duly authenticated by the Project
Authority/Owner, meet the relevant provisions of eligibility criteria.
b. In case the reference work has been executed by the bidder in an integrated joint venture wherein
allocation of scope of work and break-up of quantities between the partners is not clearly specified in
the integrated joint venture Agreement, then for establishing the eligibility as per technical criteria of
5.1 above, the credit of executed quantities can be claimed by the bidder in the ratio of bidder's share
in the integrated joint Venture Agreement, provided the bidder establishes that it regularly undertakes
works mentioned in QR. The executed works/ quantities by the integrated joint venture shall be duly
authenticated by the Project Authority/owner.
5.2 Financial Criteria:
5.2.1 The average annual turnover of the Bidder, in the preceding three (3) financial years as on the date of
Techno-Commercial bid opening, shall not be less than Rs. 59.00 Lakhs (Rupees Fifty-Nine lakh
only).
5.2.2 In case the Bidder does not satisfy the financial criteria, stipulated at Cl. 5.2.1 above on its own, its
Holding Company would be required to meet the stipulated turnover requirements at Cl. 5.2.1 above,
provided that the net worth of such Holding Company as on the last day of the preceding financial year
is at least equal to or more than the paid-up share capital of the Holding Company. In such an event,
the bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking
from the Holding Company, supported by Board Resolution, as per the format enclosed in the bid
documents, pledging unconditional and irrevocable financial support for the execution of the Contract
by the bidder in case of award.
5.2.3 Net worth of bidder shall not be less than 100% of the bidder’s paid up share capital as on the last day
of the preceding financial year. In case the Bidder meets the requirement of Net worth based on the
strength of its Subsidiary(ies) and/or Holding company and/or Subsidiaries of the Holding Companies
wherever applicable, the Net worth of the Bidders and its Subsidiary(ies) and/or Holding company
and/or Subsidiary(ies) of the Holding Company, in combined manner should not be less than 100% of
their total paid up share capital. However individually, their Net worth should not be less than 75% of
their respective paid-up share capitals. For Consortiums/Joint Ventures, wherever applicable, the Net
worth of all consortium/ Joint Venture members in combined manner should not be less than 100% of
their paid-up share capital. However individually, their
Net worth should not be less than 75% of their respective paid-up share capitals.
Net worth in combined manner shall be calculated as follows:
Net worth (combined)=(x1+x2+x3)/(y1+y2+y3) x100
where x1, x2, x3 are individual net worth which shall not be less than 75% (seventy five percent) of
the respective paid-up share capitals and y1, y2, y3 are individual paid-up share capitals.
5.2.4 In case the bidder is not able to furnish its audited financial statements on stand-alone entity
basis, the unaudited unconsolidated financial statements of the bidder can be considered acceptable
provided the bidder further furnishes the following documents for substantiation of its qualification:
a. Copies of the unaudited unconsolidated financial statements of the bidder along with copies of the
audited consolidated financial statements of its Holding Company.
b. A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the
bidding documents, stating that the unaudited unconsolidated financial statements form part of the
consolidated annual financial statements of the Holding Company.
5.2.5 In cases where audited results for the last financial year as on the date of techno commercial bid
opening are not available, the financial results certified by a practicing Chartered Accountant shall
be considered acceptable. In case, Bidder is not able to submit the certificate from practicing Chartered
Accountant certifying its financial parameters, the audited results for the three consecutive financial
years preceding the last financial year shall be considered for evaluating the financial parameters.
Further, a Certificate would be required from CEO/CFO as per the format enclosed in the bidding
documents stating that the Financial results of the Company are under audit as on the date of Techno
commercial bid opening and the Certificate from the practicing Chartered Accountant certifying the
financial parameters is not available.
5.2.6 Note for Clause No. 5.2 above:

1. Net worth means the sum total of the paid-up share capital and free reserves. Free reserve
means all reserves credited out of the profits and share premium account but does not include reserves
credited out of the revaluation of the assets, write back of depreciation provision and amalgamation.
Further, any debit balance of Profit and Loss account and miscellaneous expenses to the extent not
adjusted or written off, if any, shall be reduced from reserves and surplus.
2. Other income shall not be considered for arriving at annual turnover.
3. “Holding Company" and “Subsidiary Company” shall have the meaning ascribed to them as
per Companies Act of India.
6. Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities
and capacity of the Bidder/ his collaborators /associates/ subsidiaries / group companies to
perform the contract, should the circumstances warrant such assessment in the overall interest of
the Employer. The physical assessment shall include but not be limited to the assessment of
office/facilities/banker's/reference workers by Employer. A negative determination of such
assessment of capacity and capabilities may result in rejection of the bid
7. 'Class-I local suppliers’ only are eligible to participate in this tender, as defined in the bidding
documents/ Public Procurement (Preference to Make in India), Order 2017 and its subsequent
amendments/ revisions issued by DPIIT. The bidders may apprise themselves of the relevant
provisions of bidding documents in this regard before submission of their bids.
8. Any ‘Bidder from a country which shares a land border with India’, as specified in the Bidding
Documents, will be eligible to bid in this tender only if bidder is registered with the Competent
Authority as mentioned in the Bidding Documents.
Further, any bidder (including bidder from India) having specified Transfer of Technology (ToT)
arrangement with an entity from a country which shares a land border with India, will be eligible
to bid only if the bidder is registered with the same competent authority.
However, the said requirement of registration will not apply to bidders from those countries (even
if sharing a land border with India) to which the Government of India has extended lines of credit
or in which the Government of India is engaged in development projects.
9. NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject
package without assigning any reason whatsoever and in such case no bidder/intending bidder
shall have any claim arising out of such action.
10. NTPC reserves right to amend any bid/tender conditions through appropriate CORRIGENDUMS
published in the portal AT ANY TIME. NTPC also reserves the right to extend/change the bidding
schedule through publishing necessary CORRIGENDUMS in the portal if the situation demands so
AT ANY TIME. The corrigendum as decided by NTPC and deemed fit would be published in the
portal as per provisions therein. This prevails over the relevant provisions elsewhere in the bid
document. The corrigendum/amendment as published/posted in the portal will be binding on
Bidders and it will be assumed that the information contained therein will have been taken into
account by the Bidder in its bid. Bidders are advised to regularly check the tender regarding
posting of Amendments/Corrigendums , if any.
11. Issuance of bid documents to any bidder shall not construe that such bidder is considered to be
qualified. Bids shall be submitted online and opened at the address given below in the presence of
Bidder’s representatives who choose to attend the bid opening.
12. The bid document consists of the followings:
Section
VI Technical Specifications/Scope of Work, Drawings and Quality Plans
VII Schedule of Quantities (SOQ)
13. IMPORTANT NOTES:

a) Attachment 3 - QR DATA SHEET (ATTACHED separately for the package as bid document) is
to be filled up properly for the stipulated QR parameters and to be submitted in the bid at
appropriate file/folder provided for the purpose.
b) LATEST PROVISIONS FOR “AUTHENTICATION OF VERACITY OF DOCUMENTS

SUBMITTED BY THE BIDDER IN SUPPORT OF QUALIFYING REQUIREMENT” HAS BEEN
INCORPORATED IN CLAUSE NO 6.2 OF BID DATA SHEET (SECTION III-BDS).
AUTHENTICATED DOCUMENTS (AS APPLICABLE- FROM INDEPENDENT STATUTORY
AUDITOR OF BIDDER/ OR SPECIFIED THIRD-PARTY INSPECTION AGENCY (TPIA)) IN LINE
WITH THE SAID PROVISIONS TO BE COMPLIED.
b) UDIN: Any Certificate(s) / Financial Statement(s) / Audited Balance Sheet and P&L Account
(wherever applicable) undertaken/ signed by a Member of Institute of Chartered Accountant of India
(ICAI), which Bidders submit in support of compliance to Qualifying Requirements (QR), will carry
Unique Document Identification Number (UDIN) generated in line with the Gazette Notification of
Council of Institute of Chartered Accountant of India (ICAI). It is mandatory to mention UDIN (Unique
Document Identification Number) by the bidders while submitting audited financial statements, other
CA certificates etc. w.e.f. date as mentioned in ICAI gazette notification dt. 02.08.2019.
c) The bid specific data for the package AS MENTIONED IN Bid Data Sheet (Section III- BDS)
shall amend and/or supplement the provisions in the Instructions to Bidders (Section II- ITB).
Wherever there is a conflict, the provisions BDS shall prevail over those in the ITB.
d) Special Conditions of Contract (SCC), Section-V, shall supplement/ amend the General
Conditions of Contract (GCC) Section-IV of Standard Bidding Document, wherever there is a
conflict, the provisions in SCC shall prevail over those in the GCC of Standard Bidding Document.
14. The bidding document is available online. A complete set of Bidding Documents may be
downloaded by any interested Bidder from the NTPC tender website https://eprocurentpc.nic.in.
The Bidder would be required to register on the website.
First time users are required to register themselves on NTPC tender website
(https://eprocurentpc.nic.in) after filling up the required details. Note that 1st time bidders can
participate in NTPC Open Tenders without having NTPC’s Vendor Code.
Note: No Hard Copy of bidding documents shall be issued.
However, users whose email address has not been linked to a vendor code allotted by NTPC/ first
time users not having been allotted any vendor code by NTPC, should send a copy of the
registration details to the e-mail address specified in this NIT under Address for Communication
with following details at least three working days prior to Technical Opening Date:
a) Request on the letter head of the Company

b) Address Proof
c) Copy of GST Registration Certificate & PAN Card,
d) Email ID and Contact No.
e) Name and Designation of the contact person
f) Cancelled cheque & E.F.T form duly verified by bank
Vendor Code shall only be issued to the 1st time bidder during evaluation, who becomes L1.
15. Transfer of Bidding Documents purchased by one intending Bidder to another is not permissible.
16. All references to the “Policy for Withholding & Banning of Business Dealings” appearing
anywhere in the Standard Bidding Documents shall be replaced with “Policy for Debarment
from Business Dealings”.
17. It is hereby certified that all the guidelines circulated by NTPC in pursuance of Public Procurement
(Preference to Make in India) ‘PPP-MII’ Orders issued by DPIIT / MoP have been complied with
for the subject tender.
18. Address for Communication

1. Sh. Suvendu Nayak,
Manager (C&M/CS)
2. Smt. Monika Sagar

AGM (C&M/CS)
NTPC Limited,
Tel. No.: 0771-2515546

Email: [email protected] / [email protected]
Websites: https://eprocurentpc.nic.in, www.ntpctender.ntpc.co.in or www.ntpc.co.in
Registered Office:
NTPC Limited
NTPC Bhawan, SCOPE Complex,
7, Institutional Area, Lodi Road,
New Delhi – 110003
Corporate Identification Number: L40101DL1975GOI007966.
Website: www.ntpc.co.in
SECTION - II
INSTRUCTIONS TO BIDDERS (ITB)
APPLICABLE FOR E-TENDERS INVITED FOR CIVIL PACKAGES TENDERED ON DCB BASIS
FOLLOWING SINGLE STAGE TWO ENVELOPE BIDDING
REF. NO.: SBD/CIVIL/OTE (2)/CPG1-REV. 00 (DT:JULY’21)

TABLE OF CLAUSES (ITB)
S. Description Page No.

No.
1.0 INTRODUCTION .......................................................................................................................................................... 1
2.0 SOURCE OF FUNDS ..................................................................................................................................................... 1
3.0 CONFLICT OF INTEREST .......................................................................................................................................... 1
4.0 BIDDER’S SITE VISIT ................................................................................................................................................. 1
5.0 CONTENT OF BIDDING DOCUMENTS ................................................................................................................... 1
6.0 CLARIFICATION OF BIDDING DOCUMENTS ...................................................................................................... 2
7.0 PRE-BID CONFERENCE (If specified in the NIT/Tender Enquiry/BDS) .................................................................... 2
8.0 ADDENDA/ CORRIGENDA/ AMENDMENTS TO BIDDING DOCUMENTS ...................................................... 3
9.0 COST OF BIDDING....................................................................................................................................................... 3
10.0 LANGUAGE OF BID AND UNITS OF MEASURE ................................................................................................... 3
11.0 DOCUMENTS COMPRISING THE BID .................................................................................................................... 4
12.0 BID PRICES AND PRICE BASIS .............................................................................................................................. 14
13.0 BID VALIDITY ............................................................................................................................................................ 16
14.0 BID SECURITY / GUARANTEE / EARNEST MONEY ......................................................................................... 16
15.0 WORK SCHEDULE ..................................................................................................................................................... 18
16.0 FORMAT AND SIGNING OF BID ............................................................................................................................. 18
17.0 SEALING AND MARKING OF BID .......................................................................................................................... 19
18.0 DEADLINE FOR SUBMISSION OF BID .................................................................................................................. 20
19.0 LATE BIDS ................................................................................................................................................................... 20
20.0 MODIFICATION, SUBSTITUTION AND WITHDRAWAL OF BIDS ................................................................. 20
21.0 BID OPENING .............................................................................................................................................................. 20
23.0 EVALUATION AND COMPARISON OF BIDS ...................................................................................................... 22
24.0 AWARD CRITERIA .................................................................................................................................................... 25

25.0 EMPLOYER’S RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS ............................................................ 25
26.0 LETTER OF AWARD ................................................................................................................................................. 26
27.0 CONTRACT PERFORMANCE SECURITY / INITIAL CONTRACT PERFORMANCE SECURITY............ 26
28.0 SIGNING OF CONTRACT AGREEMENT .............................................................................................................. 26
29.0 INELIGIBILITY FOR FUTURE TENDERS ............................................................................................................... 28
30.0 ADHERENCE TO NTPC SAFETY RULES ............................................................................................................. 28
31.0 POLICY FOR WHITHOLDING & BANNING OF BUSINESS DEALINGS .................................................... 2828
32.0 ESSENTIALITY CERITIFICATE ........................................................................................................................... 288
33.0 CUSTOM DUTY BENEFITS .................................................................................................................................... 289
34.0 INTEGRITY PACT .................................................................................................................................................... 289

PART A - GENERAL
1.0 INTRODUCTION
1.1 Employer (As specified in BDS) wishes to receive bids for the Package named in Bid Data
Sheet/ NIT/IFB.
1.2 Throughout these Bidding Documents, the term “Bid” and “Tender” and their derivatives
(Bidder/Tenderer, Bidding/Tendering, Bidding Document/Tender Document, etc.); Bill of
Quantity / Schedule of Quantity / Schedule of Quantities/ Bill of Quantities; Employer / NTPC;
Bid Security / Earnest Money Deposit; Security Deposit / Performance Security/ Performance
Guarantee; Engineer-in-Charge / Engineer, appearing anywhere in the Bidding Documents
shall have the same meaning and are synonymous to each other.
2.0 SOURCE OF FUNDS
2.1 Expenditure under this package is intended to be funded from internal resources and/ or
borrowings by the Employer.
3.0 CONFLICT OF INTEREST
3.1 Each Bidder shall submit only one bid either by himself, or as a partner in a joint venture or
consortium, if so permitted in the Bidding Documents. A Bidder who submits or participates in
more than one bid in this bidding will be disqualified from the bidding.
3.2 Bidders should not be associated, or have been associated in the past, directly or indirectly,
with a firm or any of its affiliates that has been engaged by the Employer to provide
consultancy services for the preparation of the design, specifications, and other documents to
be used for the execution of Works under this Invitation for Bids.
4.0 BIDDER’S SITE VISIT
4.1 The Bidders are advised to visit the Site to familiarize themselves with the nature and
quantum of work and site condition and obtain all necessary information as to risks,
contingencies and other circumstances which may influence or affect his tender. No extra
charges consequent on any misunderstanding or otherwise shall be allowed.
PART B - BIDDING DOCUMENTS
5.0 CONTENT OF BIDDING DOCUMENTS
5.1 The set of Bidding Documents issued for the purpose of bidding includes one set of the
following, which should be read in conjunction with amendments, if any, issued in accordance
with ITB Clause 8.0 below.
Section
Page 1 of 30
VI Technical Specifications and Bid Drawings
VII Schedule of Quantities (SOQ)
5.2 The Bidder is expected to examine all instructions, forms, terms, conditions and specifications
in the Bidding Documents, before submission of his bid. Failure to furnish all information or
documentation required by the Bidding Documents may result in the rejection of such bid.
5.3 Bid Drawings
The Bidder is requested to refer the Technical Specifications for the provisions in this regard.
6.0 CLARIFICATION OF BIDDING DOCUMENTS
6.1 A prospective Bidder requiring any clarification of the Bidding Document shall put the query
under Clarification tab of the on-line bid at least three days prior to the clarification end date.
EMPLOYER will respond to any request for clarification or modification of the bidding
documents that it receives within the timeline specified.
EMPLOYER will post the Clarifications under Clarification/Corrigendum tab at e-tender
website. Bidders can view these clarifications.
Bidders are advised to regularly check under Clarification/Corrigendum tab regarding posting
of clarification, if any.
Bidders must check the Clarifications issued before submission of Bid. Should the Employer
deem it necessary to amend the Bidding Document as a result of a clarification, it shall do so
and upload the amendments in the tender on the e-tender portal.
7.0 PRE-BID CONFERENCE (If specified in the NIT/Tender Enquiry/BDS)
7.1 Employer at its discretion may organize a pre-bid conference with the prospective Bidders.
The purpose of the conference will be to clarify the package related issues and to respond to
the Bidder’s queries, which may arise from the Bidding Documents, site visit etc. The
Employer will give a notice of the pre-bid conference to the Bidders at least seven (7) days
prior to the said pre-bid conference unless otherwise fixed or informed in the IFB/NIT.
7.2 The Bidders are required to submit their questions/ clarifications/queries etc. in writing
including by way of email from the registered email Id so as to reach the Employer at least
three days before the pre-bid conference. It may not be practicable at the conference to
answer the questions which are received late.
Page 2 of 30
7.3 Record notes of the pre-bid conference including the Employer’s response to the queries
raised by the Bidders in writing may be prepared and transmitted to all the prospective
Bidders by the Employer. Further, any modification to the Bidding Documents which may
become necessary as a result of the pre-bid conference shall be made by the Employer
exclusively through an amendment to the Bidding Documents. The record notes of the pre-bid
conference shall not be treated as amendment to the Bidding Documents.
7.4 Non-attendance of the pre-bid conference will not be a cause for disqualification of a Bidder or
his bid.
8.0 ADDENDA/ CORRIGENDA/ AMENDMENTS TO BIDDING DOCUMENTS
8.1 At any time prior to the deadline for submission of bids, EMPLOYER may, for any reason,
whether at its own initiative, or in response to a clarification requested by a prospective
Bidder, amend the bidding documents.
The corrigendum/amendment will be posted in the tender on the e-tender portal for viewing by
the Bidder. The corrigendum/amendment will be binding on Bidders and it will be assumed
that the information contained therein will have been taken into account by the Bidder in its
bid. Bidders are advised to regularly check the tender regarding posting of Corrigendum/
Amendments, if any.
To give prospective Bidders reasonable time to take the amendment into account in preparing
their bid, EMPLOYER may, at its discretion, extend the deadline for the submission of bids.
PART C - PREPARATION OF BID
9.0 COST OF BIDDING
9.1 The Bidder shall bear all costs associated with the preparation and submission of his bid and
the Employer will in no case be responsible or liable for these costs, regardless of the conduct
or outcome of the bidding process.
10.0 LANGUAGE OF BID AND UNITS OF MEASURE
10.1 The bid and all correspondence and documents relating thereto exchanged by the Bidder and
the Employer shall be written in English. Supporting documents and printed literature
furnished by the Bidder may be in another language provided they are accompanied by an
appropriate translation of pertinent passages into English, in which case, for the purpose of
interpretation of the bid such translations shall govern.
The English Translation of the documents shall be carried out by professional translators and
the translator shall certify that he is proficient in both languages in order to translate the
document and that the translation is complete and accurate. Further, translation shall be
authenticated by the Indian Consulate located in the Country where the documents have been
issued or the Embassy of that Country in India.
10.2 The units of measurement shall be metric system of measures, unless otherwise specified
elsewhere.
Page 3 of 30
11.0 DOCUMENTS COMPRISING THE BID
11.1 Bids are invited on ‘Single Stage Two Envelope’ e-bidding basis. Bidders are required to
submit proposal on-line on e-tender portal (www.eprocurentpc.nic.in) by the last date and
time’ of submission of Techno-Commercial Proposal and Price Proposal as stipulated in
IFB/NIT/subsequent communication from the Employer.
11.1.1 Techno-Commercial Proposal
The Techno-Commercial Proposal comprises of following two categories of documents:
[A] Documents to be submitted in physical form in separate sealed envelope(s):
(a) Attachment 1: Bid Security (If specified in the NIT/Tender Enquiry):
Bid Security shall be furnished in accordance with ITB Clause 14 in a separate sealed
envelope. Bid not accompanied by the requisite Bid Security, in a separate sealed
envelope, or bid accompanied by Bid Security of insufficient value, shall not be
entertained and in such case, the bid shall be returned to the Bidder without being
opened pursuant to ITB Sub-Clause 14.4.
(a1) Attachment 1A: Tender Fee (If specified in the NIT/Tender Enquiry):
Tender Fee shall be furnished in accordance with ITB Clause 14.10 in a separate
sealed envelope. Bid not accompanied by the requisite Tender Fee in a separate
sealed envelope, or bid accompanied by Tender Fee of insufficient value, shall not be
entertained and in such case, the bid shall not be opened and rejected pursuant to ITB
Sub-Clause 14.10.
(b) Attachment-2: Documents related to legal status of Bidder.
The Bidder and his associate, as the case may be, shall furnish the following
declarations, information, legal documents so as to ascertain his/their legal
status:
(i) Power of Attorney, duly authorized by a Notary Public, indicating that the
person(s) signing the bid has/have the authority to sign the bid and that the bid
is binding upon the Bidder during the full period of its validity in accordance
with ITB Clause 13. The Authority of the person issuing the Power of Attorney
shall also be submitted. Further, Bidder to note that Bid can be submitted/
digitally signed by only One person. The Power of Attorney must be in the
name of person digitally signing the Bid.
Page 4 of 30
(ii) The Deed of Joint Undertaking (if applicable) as per relevant attachment
shall be sealed in a separate envelope duly marking the envelope as “DEED
OF JOINT UNDERTAKING”.
(iii) The Joint Venture/Consortium Agreement (if applicable) as per relevant

attachment shall be sealed in a separate envelope duly marking the envelope
as “JOINT VENTURE/CONSORTIUM AGREEMENT”.
(c) Integrity Pact (If applicable)
Bidders are required to unconditionally accept the "Integrity Pact (IP)"

(executed on plain paper) as per Attachment-12 to the Bidding Documents
which has been pre-signed by the Employer and submit the same duly signed
on all pages by the bidder’s authorized signatory along with the bid. Where the
joint ventures(s)/ Consortium are permitted to participate in the bid as per the
qualifying requirements, the signing of Integrity Pact (IP) by all Joint Venture(s)
Partner(s) / Consortium members is mandatory. The Integrity Pact (IP) is to be
submitted in a separate sealed envelope. Bidder’s failure to comply with the
aforesaid requirement regarding submission of “Integrity Pact (IP)” shall
lead to outright rejection of bid and in such case the online bid shall not
be opened.
If the owner has terminated the contract pursuant to Section-3 of the Integrity
Pact (IP), the owner shall encash the Performance Bank Guarantee/ Security
Deposit, in accordance with Section-4 of “Integrity Pact”.
[B] Documents to be submitted online at e-tender portal
The Bid Form (Techno-Commercial Bid) as per Section-VIII, Part 1 of 3, duly

completed together with attachments as mentioned below shall be uploaded at e-
tender portal in Fee Cover /Pre-Qual/Technical Cover (As below):
(a) Attachment 1: Bid Security (If specified in the NIT/Tender Enquiry):

(To be given offline in physical form as above and scanned copy to be
uploaded in Fee Cover/Envelope on the portal)
Scanned copy of Bid Security [submitted in Original as per ITB Clause A(a) above and
ITB Clause 14] to be uploaded at e-tender portal in Fee Cover/Envelope.
(a1) Attachment 1A: Tender Fee (If specified in the NIT/ IFB/ Tender Enquiry):
uploaded in Fee Cover/Envelope on the portal)
Scanned copy of Tender Fee [submitted in Original as per ITB Clause A(a1) above
and ITB Clause 14.10] to be uploaded at e-tender portal in Fee Cover/Envelope.
(b) Attachment 2: Documents related to legal status of Bidder

(To be uploaded in Pre-Qual/Technical Cover/Envelope on the portal)
Page 5 of 30
The Bidder and his associate, as the case may be, shall furnish the following
declarations, information, legal documents so as to ascertain his/their legal status and
to check that the person(s) signing the bid has/have the authority to sign the bid; and
thus that the bid is binding upon the Bidder and his associate during the full period of
its validity in accordance with ITB Clause No.13.
1. In case of Sole Proprietorship Concern
i) The full name of an individual proprietor, his/her parentage,

documentary proof of his/her age, permanent address and present
postal address/ contact details.
ii) Specimen signature of the Proprietor duly attested by a scheduled Bank

or First Class Magistrate.
iii) A deed of declaration by the Proprietor, that no other individual or

company has any share in the concern.
2. In case of Partnership Firm
i) Certified photocopy of the Partnership Deed, with upto date

amendments (if any).
ii) Registration certificate issued by the Registrar of Firms concerned.
iii) In case of change in the constitution of the firm due to retirement or

death or addition of an incoming partner, photocopy of Deed of
Dissolution, fresh registration Certificate and the fresh / extant
Partnership Deed, as applicable.
iv) Specimen signature of all the partners of the firm duly attested by a
scheduled Bank or First Class Magistrate.
3. In case of Private Limited Companies
i) Certified to be true and upto date amended copy of Memorandum and

Articles of Association of the Company.
ii) Certificate of incorporation of the Company.
iii) Board resolution authorising the Executive Director(s) to sign the bid/
execute contracts/agreements etc. and affix common seal thereon in
accordance with the provision of Articles of Association of the
Company.
OR
Original Power of Attorney issued by Competent Officer under the

common seal of the Company, authorising the person to sign the bid/
execute contracts/agreements etc.
Page 6 of 30
iv) Specimen signatures of the Executive Director(s)/ authorised person as
in (iii) above, duly attested by a scheduled Bank or First-Class
Magistrate.
4. In case of Public Limited Companies and Statutory Corporations.
i) Certified to be true copy of Memorandum and Articles of Association of

the Company and/or the relevant Statute/Act.
ii) Certificate of Incorporation of the company - In case of public limited

Co. only.
iii) Certificate of Commencement of Business - In case of public limited Co.

only.
iv) Board resolution authorising the Director(s)/ Executive Director(s) to

sign the bid/ contracts/agreements and affix common seal thereon in
accordance with the provisions of Article of Association of the
Company.
OR
Original Power of Attorney issued by Competent Officer under the

common seal of the Company authorising the person to sign the bid/
execute contracts/agreements etc.
v) Specimen signature of the Director(s)/ Executive Director(s)/ authorised

person as in (iv) above, duly attested by a scheduled Bank or First-
Class Magistrate.
5. In case of Consortium/ Joint Venture bid (Applicable in case of

Consortium/Joint Ventures as specified in QR)
i) The information listed in Qualifying Requirements in Bidding Data Sheet

shall be submitted for each Joint Venture or Consortium partner.
ii) The bid shall be signed so as to be legally binding on all partners.
iii) One of the partners shall be nominated as being in charge and shall be
designated as leader; this authorisation shall be evidenced by
submitting with bid, a power of attorney signed by legally authorised
signatories of all the partners.
iv) The leader shall be authorised to receive instructions for and on behalf
of any and all partners of the Joint Venture/Consortium.
The entire execution of the contract shall be done by Joint

Venture/Consortium. The records of execution of work by Partners of
Joint Venture/Consortium shall be kept at site.
Page 7 of 30
The bidder shall open a Bank Account at site in the name of Joint
Venture/Consortium and the Employer shall release all the payment into
that account.
v) All partners of the Joint Venture shall be liable jointly and severally for
the execution of the Contract in accordance with the Contract terms,
and a relevant statement to this effect shall be included in the
authorisation mentioned under (iii) above as well as in the Bid Form and
in the Agreement (in the case of a successful bid) and.
vi) Original Joint Venture / Consortium Agreement entered into by the Joint
Venture or Consortium partners shall be submitted with the bid. The
Joint Venture or consortium Agreement shall clearly specify the work
and responsibility of each partner.
vii) Satisfactory evidence of authority of the person signing on behalf of the

Bidder shall be furnished with the bid.
viii) A copy of the Partnership Deed/Memorandum of Association/Certificate

of incorporation of the prime bidder and all the Joint Venture Partners
shall also be enclosed.
(c) Attachment 3: Bidder’s Qualifications

Documentary evidence establishing that the Bidder is qualified to perform the contract
shall be furnished in Attachment-3 to the bid. The documentary evidence of the
Bidder’s qualifications to perform the contract, if his bid is accepted, shall establish to
the Employer’s satisfaction that the Bidder has the capabilities and capacities
necessary to perform the contract and meet the experience and other criteria outlined
below:
The Bidder shall provide satisfactory evidence that he and/or, where applicable, his
Collaborator/Associate
(i) Regularly undertake the execution of the type of work specified and has
relevant experience.
(ii) Does not anticipate a change in ownership during the proposed period of
execution of Works (if such a change is anticipated, the scope and effect
thereof shall be defined).
(iii) Has adequate financial stability and status to meet the financial obligations
pursuant to the Works covered in the Bidding Documents.
(iv) Has adequate capability and capacity to perform the Works properly and
expeditiously within the time period specified.
In addition to the general requirements stipulated above, the Bidder should also
specifically meet the qualifying requirements stipulated in Section-III, Bid Data Sheet
Page 8 of 30
(BDS)/ NIT. However, the documentary evidence of the proposed sub-contractor’s
qualifications against the sub qualifying requirements if so specified in the bidding
documents, shall also be furnished in Attachment - 3. - See Sub-Clause (g) below.
Notwithstanding anything stated above, the Employer reserves the right to undertake-
a physical assessment of the capacity and capabilities including financial capacity and
capability of the Bidder / his Collaborator(s) / Associate(s) / Subsidiary(ies) / Group
Company(ies) to perform the Contract, should the circumstances warrant such
assessment in the overall interest of the Employer.
The physical assessment shall include but not be limited to the assessment of the
office/facilities/banker's/reference works by the Employer. A negative determination of
such assessment of capacity and capabilities may result in the rejection of the Bid.
The above right to undertake the physical assessment shall be applicable for the
qualifying requirements stipulated in both Section - ITB and in Section – BDS.
Bidders shall certify their compliance on "Qualifying Requirements" of Employer by

accepting the following attribute at e-tender portal:
"Do you certify full compliance on Qualifying Requirements"
Acceptance of above attribute shall be considered as bidder's confirmation to the

following conditions:
(a) The reference Plants/Orders declared by Bidder in the bid, for establishing
compliance to the specified Qualifying Requirement (QR), are in accordance with
the provision specified in Bid Data Sheet (BDS)/Tender Documents.
(b) The reference Plants/ Orders declared, shall only be considered for evaluation/
establishing compliance to Qualifying Requirement (QR).
(c) No change or substitution in respect of reference Plants / Orders for meeting the
specified Qualifying Requirement (QR) shall be offered by the bidder.
(c1) Attachment 3A
-Deleted -
(c2) Attachment 3B: Certificate Regarding Ownership change

Declaration by the Bidder conforming that they do not anticipate any in change
ownership during proposed period of execution of the work (if such a change is
anticipated, the scope and effect there of shall be defined).
(d) Attachment 4: List of similar Works on hand & percentage completed

The Bidder shall provide the details of similar works being executed by him in
Attachment – 4 to his bid.
Page 9 of 30
(e) Attachment 5: List of Contracts executed
The Bidder shall furnish the details of the Contracts executed by him in the last ten
(10) years in Attachment – 5 to his bid.
(f) (i) Attachment 6: Equipment/ Machinery deployment Schedule

The Bidder shall indicate the quantum and schedule of the equipment/
machinery/ lab equipment etc. he proposes to deploy for the work under this
bid.
(ii) Attachment 6A: Safety Equipment & Safety Personal Protective
Equipment (To be uploaded in Pre-Qual/Technical Cover/Envelope on the
portal)
The Bidder shall indicate the quantum and schedule of the Safety Equipments
and Safety Personal Protective Equipments etc. he proposes to deploy for the
Work under this bid over and above the minimum requirement mentioned in the
Attachment-6A.
(g) Attachment 7: Subcontractors Proposed by the Bidder

The Bidder shall furnish the names of the agencies for each sub-contract(s) alongwith
the broad scope of work for each of the sub-contracting works proposed for
subcontracting. The Bidder shall not propose sub-contracting of the whole of the
Works. The subcontracting of Work shall preferably be of a sizeable quantum of work
in specific work areas. While proposing the sub-contractor(s), Bidder should consider
the progress/ requirements as per work schedule and accordingly assess the capacity
& capability of the agency(s). The Bidder shall also furnish the complete credentials of
each of the agencies in Attachment- 7 which inter-alia shall include the following:
(i) Details of similar works executed in Industrial/Infrastructure projects in the last

seven (7) years including achievements. Details shall clearly indicate the name,
address & contact details of the client, period of execution, the nature/scope of
work, major civil/structural/ architectural quantities in his scope and physical
progress achieved on monthly/yearly basis.
(ii) List of plant & equipment proposed for deployment indicating whether the plant
& equipment are lying idle and/or will be diverted from other works indicating
likely date of release by client.
(iii) Details of technical manpower available for deployment.
Page 10 of 30
(iv) Details of financial status for last three (3) years.
(v) Letter of confirmation from the proposed sub-contractor, signifying his

confirmation to execute the work.
(h) Attachment 8: List of Financial Documents

Following documents shall be furnished in Attachment - 8 to the bid:
1. Solvency Certificate from Bankers, issued not earlier than fifteen (15) days
prior to the scheduled date of bid opening of the Package.
2. Balance Sheet and Profit and Loss Account Statement (of last 3 years duly
certified by a practicing Chartered Accountant).
3. List of immovable assets of proprietor/ partners (In case of Proprietary/

Partnership firm).
4. Cash flow statement for execution of the subject package. ("TO BE

SUBMITTED WITH THE PRICE BID")
5. PAN Number
6. GST Identification Number (GSTIN)
(i) Attachment 9: General Declaration of Bidder

Declaration that the Bidder has carefully examined the Bidding Documents in totality
and his authorised personnel have visited the site for assessment of all factors for the
purposes of bidding.
(j) Attachment 10: Details of Accidents

The Bidder shall furnish the details of the fatal/non-fatal accidents taken place in the
last three (3) years in various works executed/ being executed by the Bidder.
(k) Attachment 11: Electronic Fund Transfer Authorisation Form

Authorisation Form for release of payments through Electronic Fund Transfer System.
(l) Attachment 12 : Integrity Pact (If applicable)

uploaded in Pre-Qual/Technical Cover/Envelope on the portal)
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Integrity Pact Signed between the employer and the Bidder/ Contractor
(m) Attachment 13: Information regarding Safety Management

Bidder shall furnish the Safety Plan, duly filled in as per EMPLOYER's Format. Based
on the Safety Plan proposed by the Bidder, v "Safety Plan" shall be discussed and
finalized at Site and shall be approved by Engineer-In-Charge/ Head of Project before
start of work at Site.
[C] COMPLIANCE TO GENERAL TECHNICAL EVALUATION (GTE) CONDITIONS ON-

LINE:
Bidders are required to accept General Technical Evaluation (GTE) conditions on-line
while submitting their bid. Bidders may note that in case they do not accept the GTE
conditions, their bids shall not be considered and shall be rejected. The GTE
conditions are as below:
(n) Attachment 14: Compliance with the provisions of the Bidding Document (NIL
DEVIATION) [To be accepted on-line under General Technical
Evaluation (GTE) at e-tender portal]
No deviation, whatsoever, is permitted by the Employer to the provisions of Bidding

Documents. The Bidders are advised that while making their Bid proposals and
quoting prices, all conditions may appropriately be taken into consideration. Bidders
are required to certify their full compliance to the complete Bidding Documents and its
subsequent Amendment(s) / Clarification(s) / Addenda / Errata, if any, issued by the
Employer by accepting the following General Technical Evaluation (GTE) condition at
e-tender portal:
“Do you certify full compliance to all Provisions of Bid Doc”
Acceptance of above condition shall be considered as Bidder's confirmation that any

deviation to the any Provisions found anywhere in their Bid Proposal, implicit or
explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever
to the Employer, failing which the bid security shall be forfeited.
(o) Attachment 15: Declaration on Fraud Prevention Policy [To be accepted on-line under
General Technical Evaluation (GTE) at e-tender portal]:
Declaration to the effect that the Bidder shall abide by Fraud Prevention Policy of the
Employer displayed on NTPC’s website http://www.ntpctender.com indicating his
compliance to the provisions of ITB Sub-Clause 31, by accepting the following GTE
condition:
“Do you accept the Fraud Prevention Policy of NTPC”.
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(p) Attachment 16: Declaration on Policy for withholding and Banning of Business
Dealings [To be accepted on-line under General Technical Evaluation
(GTE) at e-tender portal]:
Declaration to the effect that the Bidder shall abide by Banning Policy of the Employer
as enclosed with the Bidding Documents indicating his compliance to the provisions of
ITB Sub-Clause 32, by accepting the following GTE condition:
“Do you accept Withholding and Banning of Business Dealing Policy of NTPC”.
(r) Attachment 18: Declaration on "Do you certify full compliance on Qualifying
Requirements" [To be accepted on-line under General Technical
Evaluation (GTE) at e-tender portal]:
Other Attachments, if any, shall be as stipulated in BDS.
11.1.2 The Techno-Commercial Bid should not contain any price content entry. In case, the Techno-
Commercial Bid is found to contain any price content, such bid shall be liable for rejection.
11.1.3 Price Proposal
11.1.3.1 The Bid Form (Price Proposal) as per Section-VIII, Part 2 of 3, duly completed together with
attachments, as mentioned below, along with Cash Flow statement shall be uploaded in pdf
file at e-tender portal in Finance Cover/Envelope:
(i) Attachment 1P: Declaration of Import Content (To be uploaded in Finance

Cover/Envelope on the portal) – If Applicable:
Where the Bidder has quoted taking into account the Customs Duty benefits available for
import of equipment and materials for facilitating the execution of the Works, he shall give all
information required for issue of relevant Certificate by the Employer in Attachment – 1P to his
bid.
(ii) Attachment 2P: Declaration for import of Construction equipment (To be uploaded in
Finance Cover/Envelope on the portal) – If Applicable:
import of construction equipment as per the extant Customs Acts and Notifications of Govt. of
India, he shall give all information required for issue of relevant Certificate by Employer in
Attachment – 2P to his bid.
Other Attachments, if any, shall be as stipulated in BDS.
11.1.3.2 Schedule of Quantities/ Bill of Quantities (BOQ.XLS FILE- To be uploaded on-line in

Finance Cover/Envelope)
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In the Bill of Quantity (BOQ) provided, the bidder shall quote (i) the base prices (including
all taxes & Duties etc. but excluding GST) and (ii) applicable GST % as asked for in the
BOQ.
The filled Bill of Quantity (BOQ) is to be uploaded in the Finance Cover/Envelope on the
portal (www.eprocurentpc.nic.in).
11.2 Price Bid should not contain any matter in respect of Technical and / or Commercial
aspects other than the details specifically sought in the Price Bid. If the
Technical/commercial matters indicated in Price Bid are found to be in contradiction
with the details furnished in Techno-Commercial Bid, the details furnished in Techno-
Commercial Bid shall prevail.
11.3 Filling the information in the attachments with answers like “shall be given later” “or” “shall be
mutually discussed and finalised” or “information already submitted at the time of enlistment”
etc. shall not be accepted. Even if the information required in the attachments has been given
in response to any other recent invitation for bids of the Employer or in some other reference,
it is mandatory for the Bidder to give the information along with his bid as asked for. Non-
compliance with the above or leaving the attachment(s) blank may lead to the rejection of the
bid. The information furnished by the Bidder should be consistent, correct and true. The
Employer reserves the right to verify the information given and if found incorrect, the bid may
be rejected.
12.0 BID PRICES AND PRICE BASIS
12.1 The currency of the bid and currency of payment shall be Indian Rupees.
12.2 The Bidder shall fill in unit rates/prices for all items of Works described in the Schedule of
Quantities. The rates/prices quoted in the Schedule of Quantities shall also be deemed to
include any incidentals not shown or specified but reasonably implied or necessary for the
proper completion and functioning of the specified Works in accordance with the Bidding
Documents. Items of the work described in the Schedule of Quantities for which no rate or
price has been entered therein by the Bidder, shall also be considered as an abnormally
quoted item and shall be governed by the relevant provisions of ITB clause titled
“ABNORMALLY HIGH OR LOW RATED ITEMS”.
12.3 The rates/amount quoted in the Schedule of Quantities shall be inclusive of all taxes, duties,
levies, fees, royalty, etc, except Goods and Service Tax (GST). The Goods and Services Tax
(GST) applicable on all items of Works described in the Schedule of Quantities, shall be
quoted separately in BOQ. The GST quoted by the bidder shall be as applicable in the
Employer’s country as on seven (7) days prior to the deadline for submission of Techno-
Commercial Bids.
Due Input Tax credits under GST as per the relevant Govt. Policy, wherever applicable, shall
be taken into account by the Bidder while quoting his price.
In case Bidder has quoted GST rate as ‘0/’Blank’/’Not Applicable’, the quoted price shall be
considered as inclusive of GST as applicable. Accordingly, in case of consideration of award,
the revised basic price shall be derived by deducting the applicable GST, at the rate prevailing
Page 14 of 30
as on seven (7) days prior to the date of opening of Techno-commercial Bids from the quoted
price in BOQ.XLS.
12.4 The award of the Contract shall be on 'Works Contract' basis. The Employer shall bear and
pay/reimburse to the Contractor Goods and Services Tax (GST) applicable on the items of
Works Contract described in the Schedule of Quantities. However, the taxes, duties & levies
as may be applicable on the materials used for Works Contract shall be to the contractor's
account and no separate claim in this regard will be entertained by the Employer. Further, in
case of any variation in the rates of the GST after the date seven (7) days prior to deadline set
for submission of the Techno-Commercial bids, the same shall be paid/ reimbursed to/
recovered from the Contractor subject to submission of documentary evidence.
12.5 It shall be incumbent upon the successful Bidder to obtain a registration certificate under the
GST Law, and other law(s) relating to levy of tax, duty, cess etc. and necessary evidence to
this effect shall be furnished by the successful Bidder to the Employer. If the successful Bidder
intends to engage itself in quarrying or mining of soil/earth, sand, stone/aggregates, metals,
minerals or minor minerals required for the Works, as the case may be, it shall obtain
necessary permits under the applicable law for such mining or quarrying from the
State/Central Government authorities and pay the fee or charges applicable thereto.
12.6 The Bid Price shall also be inclusive of any Royalties or Seigniorage Fee or Cess or other
charges payable on the quarried or mined metal, minerals, or minor minerals, as the case may
be, at the rate(s) prevailing as on seven (7) days prior to the date of Techno-Commercial bid
opening.
12.7 If a new tax, duty or levy is imposed under statute or law in India after the date seven (7) days
prior to date of Techno-Commercial bid opening and the successful bidder becomes liable
there under to pay and actually pays the said new tax, duty or levy for bonafide use on the
Works contracted, the same shall be reimbursed to the Successful Bidder against
documentary evidence of proof of payment, provided that the amount thus claimed is not
paid/payable under price variation provision of the Contract.
12.8 The payment/reimbursement of statutory variations in the rates of tax and/or of new tax, duty
or levy imposed under statute or law in India as per ITB Sub-Clauses 12.4, 12.5, 12.6 and
12.7 above, would be restricted only to direct transactions between the Employer and the
successful bidder.
12.9 The Employer shall be entitled to make necessary tax deductions at source as per the
prevalent laws. The Contractor shall be required to submit the PAN details to the Engineer-in-
Charge before the submission of the first bill.
12.10 The Bidder shall himself be informed of all the applicable laws, notifications, rules, circulars
and other communications of the State or Central or other authorities with regard to levy of
any tax, duty, cess, levy or fee such that his bid prices take into account all of them.
12.11 Unless otherwise provided in the Bid Data Sheet and Special Conditions of Contract, the rates
and prices quoted by the Bidder will be subject to adjustment for price escalation during the
performance of the Contract in accordance with GCC Clause 25. Any bid stipulating Price
Adjustment provisions other than those specified in GCC Clause 25 shall run the risk of
rejection.
Page 15 of 30
13.0 BID VALIDITY
13.1 The bidder shall initially keep his bid (both Techno-Commercial Bid and Price Bid) valid for a
period of six (6) months from the date of opening of Techno-commercial Bid. The bidder
agrees not to vary, alter or revoke his bid either in whole or in part during that period.
13.2 In exceptional circumstances, prior to the expiry of the original bid validity period, the
Employer may request the Bidders to extend the period of validity for a specified additional
period. The request and the responses thereto shall be made in writing. A Bidder agreeing to
the request will not be permitted to modify his bid but will be required to extend the validity of
his bid security/ EMD for the period of the extension.
14.0 BID SECURITY / GUARANTEE / EARNEST MONEY
14.1 The Bidder shall furnish, as part of his bid, a Bid Security in the amount as stipulated in Bid
Data Sheet (in case paid in modes other than on-line payment), in a separate envelope,
superscribed on the top as under:
“ORIGINAL BID SECURITY FOR ………………………… (NAME OF PACKAGE)

SPECIFICATION NO. ………………….. DUE ON ……… (DATE OF BID OPENING) FROM
……………………………. (NAME OF THE BIDDER).”
14.2 The Earnest Money Deposit (EMD) shall, at Bidders option, be in the form of
1) Demand draft drawn in favour of NTPC Ltd. Payable at the Station inviting tender as
specified in SCC to this bidding document
OR
2) Banker’s cheque drawn in favour of NTPC Ltd. Payable at the Station inviting tender as
specified in SCC to this bidding document
OR
3) a Bank Guarantee from any of the banks specified in the bidding documents provided the
required EMD amount is more than Rs. 50,000/- (Rupees Fifty thousand only)
OR
4) E-Payment by Credit Card/Debit card/Net Banking on the NTPC e-tender portal
The format of Bid Guarantee (BG) towards EMD shall be in accordance with the form of EMD
included in the bidding documents. The BG towards EMD shall remain valid for a period of
forty-five (45) days beyond the original Bid validity period or beyond any extension in the
period of Bid validity subsequently requested.
In case of E-Payment, upon successful E-payment on the portal, a e-receipt shall be issued to
the bidder by the system, a copy of which is to be submitted by the bidder with the bid as
document towards e-payment of EMD.
14.3 The Bid Security shall remain valid for a period of forty-five (45) days beyond the original bid
validity period or beyond any extension in the period of bid validity subsequently requested.
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The Bank Guarantee Verification Checklist duly filled in as per format given in the Bidding
Documents will also be submitted in this regard. Bidder shall ensure that all the points of
check list are replied in "Yes".
Wherever Bids under Joint Venture route are permitted as per Qualifying Requirement in the
Bidding Documents, the Earnest Money Deposit of the Joint Venture must be on behalf of all
the partners of the Joint Venture.
14.4 The Bid Security in Original shall be submitted in a separate sealed envelope before the
stipulated bid submission closing date and time. In case acceptable Bid Security in a separate
sealed envelope is not received then online Bid shall be rejected by EMPLOYER as being
non-responsive and shall not be opened.
14.5 In case of Single Stage Single Envelope bidding process, the EMD of all the bidders except
recommended/evaluated L-1 bidder shall be returned immediately after finalization of
evaluation report/recommendations by Tender Committee (TC) whether the recommendation
of TC is for award/negotiation/annulment.
In case of Single Stage Two Envelope and Two Stage bidding process, the EMD of the
Bidders whose Technical Bid has not been found acceptable, shall be returned along with
letter communicating rejection of Technical Bid. The EMD of all the Bidders except
recommended/evaluated L-1 bidder, whose price bids are opened, shall be returned
immediately after finalization of evaluation report/recommendations by the Tender Committee
(TC) whether the recommendation of TC is for award/ negotiation/annulment.
An intimation in this regard shall also be sent to all such bidders, after return of their EMD,
through e-tendering system/e-mail by the concerned executive.
14.6 The Bid Security of the successful Bidder to whom the contract is awarded will be returned
when the said Bidder has signed the Contract Agreement pursuant to ITB Clause titled
‘Signing the Contract Agreement’ and has furnished the required Performance Securities
pursuant to ITB Clause titled ‘Performance Security’.
14.7 The Bid Security shall be forfeited in any of the following circumstances without any notice or
proof of damage to the Employer:
(a) If the Bidder withdraws or varies his bid during the period of Bid validity.
(b) If the successful Bidder does not accept the correction of its Bid Price pursuant to ITB
Sub-Clause 23.2.
(c) If the successful Bidder refuses to withdraw, without any cost to the Employer, any
deviation to bidding documents found anywhere in the bid.
(d) If the successful Bidder fails within the time limit specified to accept the award of
Contract or fails to furnish the required Contract Performance Security in accordance
with ITB Clause 27.
Page 17 of 30
(e) If the bidder/ his representative commits any frauds while competing for this Contract
pursuant to the Fraud Prevention Policy of NTPC.
(f) In case the bidder is disqualified from the bidding process in terms of section 3 & 4 of
Integrity Pact.
14.8 No interest will be payable by the Employer on the said amount covered under Bid Security.
14.9 Confirmation of BGs (including Bid Security) through Structured Financial Messaging
System (SFMS)/SWIFT
While issuing the physical BG, the Bidder’s Bank shall also send electronic message to
Employer’s Beneficiary Bank whose details are provided in BDS through secure SFMS (in
case of BGs issued from within India).
14.10 TENDER FEE
14.10.1 The Bidder shall furnish, as part of his bid, a Tender Fee in the amount as stipulated in
NIT/IFB/Tender Enquiry/BDS, in a separate envelope superscribed on the top as under:
“ORIGINAL TENDER FEE FOR ………………………………………….(NAME OF PACKAGE)

SPECIFICATION NO. ………………….. DUE ON ……… (DATE OF BID OPENING) FROM
……………………………. (NAME OF THE BIDDER).”
14.10.2 The Tender Fee shall be in the form of a crossed Demand Draft or Pay order or Banker’s
Cheque in favour of NTPC Ltd. payable at the Station inviting tender as specified in SCC to
this bidding document.
14.10.3 Any bid not accompanied by an acceptable Tender Fee in accordance with the
aforesaid provisions shall be rejected by the Employer as being non-responsive and
shall not be opened.
15.0 WORK SCHEDULE
The entire Work covered under the contract of this bid shall be completed within the time
specified in the Bid Data Sheet and further elaborated in the Technical Specifications. The
Work shall be performed in time and to achieve the targets, the Contractor shall have to plan
adequate mobilisation of all resources. List of equipment, construction methodology, site
organisation setup and a detailed Work Schedule shall be discussed with the successful
Bidder before the award of the Contract and agreed to and such agreed Work Schedule shall
form part of Letter of Award.
16.0 FORMAT AND SIGNING OF BID
The bid including all documents uploaded at e-tender portal shall be digitally certified using
class-III signature by a duly authorized representative of the Bidder to bind him to the contract.
The authorization shall be indicated by a written legal Document/Power of Attorney as per ITB
Page 18 of 30
Clause No. 11.1.1 and shall be submitted in Hard Copy prior to date & time for opening of
Techno-Commercial Bids.
The on-line bid is to be digitally signed using a valid Class III digital certificate as per Indian IT
Act from the licensed Certifying Authorities (CA) operating under the Root Certifying Authority
of India (RCAI) namely Controller of Certifying Authorities (CCA) of India, failing which the bid
shall be rejected.
PART D - SUBMISSION OF BID
17.0 SEALING AND MARKING OF BID
Bid shall be submitted through e-tender mode in the manner specified elsewhere in bidding
document. No Manual/ Hard Copy of the Bid shall be acceptable.
17.1 Documents to be submitted in physical form (as brought out at ITB clause 11.1) shall be
sealed and marked in the following manner:
(i) The Earnest Money Deposit (in case paid in modes other than on-line payment) and
Tender Fee furnished in accordance with ITB Clause 14 shall be sealed in a separate
envelope duly marking the envelope as "ATTACHMENT-1 : BID SECURITY/
EARNEST MONEY DEPOSIT".
(ii) The Legal document/power of attorney furnished in accordance with ITB Clause 11.2
(b) shall be sealed in a separate envelope duly marking the envelope as
"ATTACHMENT-2 : LEGAL DOCUMENT/POWER OF ATTORNEY".
(iii) The deed of joint undertaking (if applicable) as per relevant attachment shall be sealed
in a separate envelope duly marking the envelope as “DEED OF JOINT
UNDERTAKING”.
(iv) The joint venture/consortium agreement (if applicable) as per relevant attachment shall
be sealed in a separate envelope duly marking the envelope as “JOINT
VENTURE/CONSORTIUM AGREEMENT”.
(v) The ‘Integrity Pact” (if applicable and as specified in BDS) as per ATTACHMENT-19
duly signed by the signatory authorized to sign the bid, shall be sealed in a separate
envelope entitled “ATTACHMENT-19: INTEGRITY PACT”.
The envelopes shall then be sealed in an outer envelope.
17.2 The inner and outer envelopes shall:
(a) be addressed to the Employer at the address given in the Bid Data Sheet, and
(b) bear the Package name indicated in the Bid Data Sheet, the Invitation for Bids number
indicated in the Bid Data Sheet, and the statement “DO NOT OPEN BEFORE [date],”
Page 19 of 30
to be completed with the time and date specified in the Bid Data Sheet, pursuant to
ITB clause 21.0.
17.3 The inner envelopes shall also indicate the name and address of the Bidder.
17.4 If the outer envelope is not sealed and marked as required by ITB Sub-Clause 17.2 above, the
Employer will assume no responsibility for its misplacement.
17.5 Any future correspondence shall be submitted at the address referred at ITB Sub-
Clause 17.2.
18.0 DEADLINE FOR SUBMISSION OF BID
18.1 Bids must be submitted online no later than the time and date stated in the Bid Data Sheet/
NIT/ IFB/ Tender Enquiry. Original Bid Security / Deed of Joint Undertaking / JV Agreement
(as applicable) and Power of Attorney shall be submitted in physical form before stipulated bid
submission time at the address specified in BDS. Employer shall not be liable for loss/non-
receipt/late receipt of above documents in postal transit.
18.2 EMPLOYER may, at its discretion, extend this deadline for submission of bids by amending
the bidding documents in accordance with ITB Sub-Clause 8.0, in which case all rights and
obligations of Employer and Bidders will thereafter be subject to the deadline as extended.
19.0 LATE BIDS
Not Accepted.
Any Earnest Money Deposit (or extension thereof) and/or Tender Fee and/or Integrity Pact bid
received by the Employer after the bid submission deadline prescribed by the Employer,
pursuant to ITB Clause 18, will be rejected and returned unopened to the Bidder.
20.0 MODIFICATION, SUBSTITUTION AND WITHDRAWAL OF BIDS
20.1 The Bidder may modify or withdraw its bid after submission prior to the deadline prescribed for
bid submission.
20.2 Bidder can modify its Bid any number of times before the deadline of bid submission.
20.3 In case of withdrawal a letter giving the reason for withdrawal is to be uploaded. Once a bid is
withdrawn, the bid cannot be re-submitted.
20.4 Withdrawal, cancelling or varying any terms in regard thereof of a bid during the interval
between the deadline for the submission of Bids and the expiration of the period of bid validity
specified in ITB Clause 13.0 above shall result in the forfeiture of the Bid Security/ EMD
pursuant to ITB Clause 14.0 above.
PART E - BID OPENING AND EVALUATION
21.0 BID OPENING
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The bids will be opened at the time, date and location notified in the Bid Data Sheet/ NIT/ IFB/
Tender Enquiry, in the presence of the Bidder’s authorised representatives (not exceeding two
per Bidder) who choose to attend. All important information and any such other detail, as may
be considered appropriate by the Employer will be read out during the bid opening.
21.1 Techno-Commercial Bid Opening
21.1.1 The Employer will first open Techno-Commercial Bid in the presence of bidders’
representatives who choose to attend the opening at the time, on the date and at the place
specified in the Bid Data Sheet. In the event of the specified date for the opening of bids being
declared a holiday for EMPLOYER, the bids will be opened at the appointed time on the next
working day. All important information and other such details as EMPLOYER, at its discretion,
may consider appropriate, will be announced at the opening.
21.1.2 In case requisite bid security pursuant to ITB Clause 14, are not submitted before the stipulated
bid submission closing date and time then Bid shall be rejected by EMPLOYER as being non-
responsive and shall not be opened
21.1.3 The Price Bid will remain unopened and the date and time for opening of price bids shall be
intimated separately by EMPLOYER after completion of evaluation of Techno-Commercial
Bids.
21.2 Price Bid Opening
21.2.1 After the evaluation process of Techno-Commercial bid is completed, Employer will inform in
writing the eligible Bidders regarding date, time and venue set for the opening of Price Bid.
Bidders, whose Techno-Commercial Bid is not substantially responsive, shall also be informed
in writing and their Price bid will be rejected and shall not be opened and their bid security
shall be returned prior to opening of Price Bid.
21.2.2 Price bids of those Bidders, who have been considered qualified and whose Techno-
Commercial Bid found to be responsive, will be opened online in presence of the Bidder’s
authorised representatives who choose to attend.
21.2.3 The participating bidders will be able to view the bid prices of all the bidders at e-tender portal
after online opening of Price Bids by Employer.
22.0 CLARIFICATION OF BIDS
Bidder's attention is drawn that during the period, the bids are under consideration, the Bidder
is advised to refrain from contacting by any means, the Employer and/or his
employees/representatives on matters related to the bids under consideration. Any effort by a
Bidder to influence the Employer's processing of bids or award decisions will result in the
rejection of the Bidder's bid.
During the bid evaluation, the Employer may, at its discretion, ask the Bidder for a clarification
of its bid including documentary evidence pertaining to only the reference works declared in
the bid for the purpose of meeting Qualifying Requirement specified in Bid Data Sheet/ NIT.
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The request for clarification and the response shall be in writing and no change in the price or
substance of the bid including substitution of reference works in the bid by new/additional
works for conforming to Qualifying Requirement shall be sought, offered or permitted.
23.0 EVALUATION AND COMPARISON OF BIDS
23.1 EVALUATION OF TECHNO-COMMERCIAL PROPOSALS INCLUDING QUALIFICATION

DATA
23.1.1.1 The Employer will initially determine whether each Techno-Commercial bid is of acceptable
quality, is generally complete and is substantially responsive to the Bidding Documents. For
purposes of this determination, a substantially responsive bid is one that conforms to all the
terms, conditions and specifications of the Bidding Documents without material deviations,
objections, conditionalities or reservations. A material deviation, objection, conditionality or
reservation is one (i) that affects in any substantial way the scope, quality or performance of
the contract; or (ii) that limits in any substantial way, inconsistent with the Bidding Documents,
the Employer’s rights or the Bidder’s obligations under the contract; or (iii) whose rectification
would unfairly affect the competitive position of other Bidders who are presenting substantially
responsive bids.
23.1.1.2 Compliance with the provisions of the bidding document
No deviation, whatsoever, is permitted by the Employer to the provisions of Bidding

Documents. The Bidders are advised that while making their Bid proposals and quoting
prices, all conditions may appropriately be taken into consideration. Bidders are required to
certify their full compliance to the complete Bidding Documents and its subsequent
Amendment(s) / Clarification(s) / Addenda / Errata if any, issued by the Employer by accepting
the following ‘General Technical Evaluation (GTE)’ condition at e-tender portal:
“Do you certify full compliance to all provisions of Bid Doc?”
Acceptance of above attribute shall be considered as Bidder's confirmation that any deviation
to the any Provisions found anywhere in their Bid Proposal, implicit or explicit, shall stand
unconditionally withdrawn, without any cost implication whatsoever to the Employer, failing
which the bid security shall be forfeited.
23.1.1.3 The Employer’s determination of a bid’s responsiveness is to be based on the contents of the
bid itself without recourse to extrinsic evidence. If a bid is not substantially responsive, it will
be rejected by the Employer, and may not subsequently be made responsive by the Bidder by
correction of the nonconformity.
23.1.2 The Employer, by the examination of Techno-Commercial Proposal, will determine to its
satisfaction whether the participating bidders are qualified to satisfactorily perform the contract
in terms of the qualifying requirements stipulated in the Bid Data Sheet/ NIT/ IFB. The
determination will take into account the bidder’s financial and technical capabilities, in
particular its contracts, works in hand, future commitments and current litigation. It will be
based upon an examination of documentary evidence of bidder’s qualification submitted by
the bidder in Attachment-3 to the Bid Form of Techno-Commercial Proposal as well as such
other information as the Employer deems necessary and appropriate. The bidder shall furnish
Page 22 of 30
required information promptly to the Employer. The Employer will shortlist the Bidders meeting
the stipulated Qualifying Requirements.
23.1.3 An affirmative determination will be a prerequisite for opening of Price Proposal. A negative
determination will result in rejection of the Bidder’s Techno-Commercial Bid in which event the
earlier submitted Price Bid of the Bidder shall not be opened.
23.1.4 The capabilities of the vendors and subcontractors, proposed in Attachment-7, may also be
evaluated for acceptability. Should a vendor or subcontractor be determined to be
unacceptable, the bid will not be rejected, but the Bidder will be required to substitute an
acceptable vendor or subcontractor without any change in the bid price quoted in Price
Proposal.
23.1.5 The Employer will then carry out the evaluation of Techno-Commercial Proposals (of the
qualified bidders shortlisted as above) on the basis of their responsiveness to the scope of
services, Technical Specification and other terms and conditions specified in the Bidding
Documents to ascertain whether Techno-Commercial bid is generally complete, whether
required securities have been furnished, whether documents have been properly signed,
whether bids are generally in order and are substantially responsive.
23.1.6 The Employer will carry out a detailed evaluation of Techno-commercial Bids in order to
determine to be substantially responsive whether the technical aspects are in accordance with
the requirements set forth in the bidding documents. In order to reach such a determination,
the Employer will examine and compare the technical aspects of the bids on the basis of the
information supplied by the bidders, taking into account the following factors:
(a) Overall completeness and compliance with the Technical Specifications and tender
Drawings; and quality, function and operation of any process control concept included
in the bid. The bid that does not meet acceptable standards of completeness,
consistency and detail will be rejected for non-responsiveness.
(b) Any other relevant factors listed in the General Conditions of Contract, Special
Conditions of Contract and Instruction to Bidders, or that the Employer deems
necessary or prudent to take into consideration.
(c) Compliance with the time schedule as specified in the bidding documents.
(d) Functional Guarantees of the facilities as specified in Bid Data Sheet.
23.1.6.1 Bidder may note that deviations, variations and additional conditions etc. or any mention
contrary to the bidding documents read in conjunction with Amendment(s)/ Clarification(s)/
Addenda/ Errata (if any) found anywhere in the Techno-Commercial and/or, Price Bid, implicit
or explicit shall not be given effect to in evaluation and the same shall stand unconditionally
withdrawn by the bidder without any cost implication to the Employer; failing which the bid
security shall be forfeited.
23.1.7 Post Bid Discussions:
The Employer, at its discretion, may hold post bid discussions with any one or all the bidders
at a mutually suitable date & time. However, it will not be construed from invitation/ holding of
post bid discussions that the bidders have been considered eligible for opening of their Price
Page 23 of 30
Bid. The discussion will cover all the aspects of bidder's offer in the Techno-commercial
proposal.
23.2 OPENING OF PRICE PROPOSAL AND EVALUATION
23.2.1 After the evaluation process of Techno-Commercial bid is completed, the Employer will inform
in writing the eligible Bidders regarding date, time and venue set for the opening of Price
Proposals. Bidders, whose Techno-commercial Proposal is not substantially responsive, shall
also be informed in writing and their Price Proposal will be rejected and their bid security shall
be returned prior to opening of price bids of other qualified bids.
23.2.2 Price Proposals of those Bidders, whose Techno-Commercial Proposal found to be

substantially responsive, will be opened in presence of the Bidder’s authorised
representatives (not exceeding two per Bidder) who choose to attend. All important
information and any such other detail, as may be considered appropriate by the Employer will
be read out during the bid opening.
23.2.3 The Employer will determine whether the Price Proposals are complete, (i.e. whether they
have taken into account cost of all services/items of the corresponding Techno-Commercial
proposals, if not, the Employer will add cost of the same to the initial price) and correct any
computational errors.
23.2.4 Arithmetical errors in the Price Proposals will be rectified on the following basis:
If on check there are found to be differences between the rates/prices given by the Bidder in
words and figures or in the amount worked out by him in each section of the Schedule of
Quantities and in the Grand Total of all the sections of Schedule of Quantities, the same shall
be adjusted in accordance with the following rules:
a) In the event of a discrepancy between description in words and figures in respect of

item rates quoted by a Bidder, the description in words shall prevail.
(b) In the event of an error occurring in the amount column of Schedule of Quantities as a
result of wrong extension of the quantity and the unit rate, the units shall be regarded
as firm and extension shall be amended on the basis of the unit rate.
(c) All errors in totalling in the amount column and in carrying forward totals shall be
corrected.
(d) The totals of various sections of Schedule of Quantities amended shall be carried over
to the General Summary and the bid sum amended accordingly. The bid sum so
altered shall, for the purpose of bid, be substituted for the sum originally bid and
considered for evaluation and comparison of the bids and also for acceptance of the
bid, instead of the original sum quoted by the Bidder.
23.3 The evaluation shall be based on the evaluated cost of fulfilling the contract in compliance
with all commercial, contractual and technical obligations under this Bidding Document. The
Employer's evaluation of a bid will also take into account the GST specified by the
Bidder in its Bid (applicable on the items of Works described in Schedule of Quantity),
which will be added to each Bidder's bid price to arrive at an "Evaluated Bid Price”.
Page 24 of 30
In case Bidder has quoted GST rate as ‘0’/’Blank’/’Not Applicable’, the quoted price
shall be considered as inclusive of GST as applicable.
However, in case of bid received from unregistered dealer, for evaluation their bid shall
be cost compensated as per the GST rate applicable in view of Reverse Charge
Mechanism (RCM) as per GST Law. Accordingly, "Evaluated Bid Price” in such cases
shall be arrived after loading of applicable GST.
23.4 ABNORMALLY HIGH OR LOW RATED ITEMS
Not Applicable
PART F - AWARD OF CONTRACT
24.0 AWARD CRITERIA
Subject to ITB Clause 25.0, the Employer will award the Contract to the Bidder whose bid has
been determined to be substantially responsive to the Bidding Documents and whose bid has
been adjudged as the lowest evaluated bid, provided that such Bidder has been determined to
be qualified to perform the contract satisfactorily.
25.0 EMPLOYER’S RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS
Notwithstanding ITB Clause 24.0, the Employer reserves the right to accept, (whole or in part)
and the Bidder shall be bound to perform the same at his quoted rate, or reject any bid for any
reasons including national defence and security consideration and to annul the bidding
process and to reject all bids at any time prior to award of contract without thereby incurring
any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or
Bidders of the grounds for the Employer’s action. Decision of Employer shall be final and
binding in this regard.
Page 25 of 30
26.0 LETTER OF AWARD
26.1 Prior to the expiration of the bid validity prescribed by the Employer, the Employer will issue a
Letter of Award(LOA)/ Service Purchase order to the successful Bidder containing reference
of the documents which form the Contract, Scope of Work, Contract Price, period of
completion of the Works, terms of payment, price adjustment, and other important aspects in
consideration of the execution and completion of the Works and the remedying of any defects
therein by the Contractor as prescribed by the Contract.
26.2 This Letter of Award/ Purchase Order will constitute the formation of the Contract.
27.0 CONTRACT PERFORMANCE SECURITY / INITIAL CONTRACT PERFORMANCE

SECURITY
27.1.1 Within forty five (45) days from the date of Letter of Award or prior to release of Ist RA
bill/Mobilization advance whichever is earlier, the successful Bidder shall furnish to the
Employer a Contract Performance Guarantee (CPG) towards faithful performance of the
Contract for an amount equivalent to 10% of the Contract Price. Alternatively, the successful
Bidder may furnish the Contract Performance Guarantee in two Stages viz. A Contract
Performance Guarantee for an amount equivalent to 5% of the Contract Price within forty five
(45) days from the date of Letter of Award or prior to release of Ist RA bill/Mobilization
advance whichever is earlier, to be followed up with another Contract Performance Guarantee
for an amount equivalent to 5% of the Contract Price prior to the scheduled completion of 50%
of total scope of work.
27.1.2 The successful Bidder also has the option to furnish an Initial Contract Performance
Guarantee (ICPG) equivalent to a minimum of 2% of the Contract Price within forty five (45)
days from the date of Letter of Award or prior to release of Ist RA bill/Mobilization advance
whichever is earlier. In case of the successful Bidder who furnishes Initial Contract
Performance Guarantee, the Employer shall at the time of making any payment to him for the
work done under the Contract, deduct towards the Contract Performance Security an amount
equivalent to 10% of the gross bill amount accepted for payment until the total amount of
Contract Performance Security so deducted including the amount of Initial Contract
Performance Guarantee becomes equal to 10% of the Contract Price.
27.2 The CPG/ICPG shall be in the form of a Bank Guarantee issued by a Bank as per the list
enclosed in the Bidding Documents. The format of the said bank guarantee shall be in
accordance with the format included in the Bidding Documents.
27.3 While issuing the physical BG(s), the Bidder’s Bank shall also send electronic message to
Employer’s Beneficiary Bank, pursuant to ITB sub-clause titled ‘Confirmation of BG through
Structured Financial Messaging System (SFMS)/SWIFT’
28.0 SIGNING OF CONTRACT AGREEMENT
28.1 The Successful Bidder/ Contractor shall enter into a Contract Agreement with the Employer
within forty-five (45) days from the date of Letter of Award or within such other time, as may
be desired by the Employer.
Page 26 of 30
28.2 Manner of Execution of Contract Agreement
i) Unless and until a formal contract is prepared and executed, the Letter of Award/
Purchase Order read in conjunction with the Bidding Documents will constitute a
binding contract.
ii) The Contract Agreement shall be prepared by the Employer and signed at the office of
the Employer. The Contract Agreement will be signed in three originals and the
Contractor shall be provided with one signed original and the other two originals will be
retained by the Employer.
iii) The Contract Agreement shall comprise of the following:
(a) The Contract agreement along with its appendices, namely,

1. Invitation for Bids (IFB),
2. General Conditions of Contract, including any amendment/ errata
thereto,
3. Special Conditions of Contract, including any amendment/ errata
thereto,
4. The bid submitted by the Bidder i.e. Bid Form along with its
Attachments and Schedule of Quantities
5. Technical Specifications and Bid Drawings, including any amendment/
errata thereto.
(b) Agreed Quality Assurance Plan
(c) Letter of Award along with its appendices.
iv) The Contractor shall provide free of cost to the Employer all the engineering data,
drawings and descriptive materials submitted as a part of his bid, in at least three (3)
copies to form an integral part of the Contract Agreement within twenty-eight (28) days
after issuing of Letter of Award/ Purchase Order. The Contractor shall further provide
for signing of the Contract Agreement as per prescribed proforma enclosed in the
Bidding Documents, appropriate Power of Attorney and the requisite stamp papers. All
the other documents required for the preparation of the Contract Agreement shall be
provided by the Employer.
v) Unless and until the Contract Agreement is signed as above, no payments under the
Contract as per GCC Clauses entitled ‘Payment On Account/Progressive Interim
Payments’ and ‘Time Limit for Payment of Final Bill’ shall be released to the Contractor
by the Employer nor any materials shall be issued to the Contractor as stipulated in the
Special Conditions of Contract or otherwise agreed to be issued by the Employer.
vi) Subsequent to signing of the Contract Agreement, the Contractor at his own cost shall
provide the Employer with thirty (30) copies of electronic version of the signed Contract
Agreement on CD-ROM within twenty (20) days of its signing.
Page 27 of 30
29.0 INELIGIBILITY FOR FUTURE TENDERS
Notwithstanding the provisions regarding forfeiture of Bid Security specified in ITB Sub-Clause
14.7, if a Bidder after having been issued the Letter of Award, either does not sign the
Contract Agreement, or does not submit an acceptable Initial Security Deposit/Entire Security
Deposit in line with the provisions of the Contract and which results in tender being annulled
then such bidder shall be treated ineligible for participation in re-tendering of this particular
package.
29.1.1 If a bidder after opening of tenders where EMD is ‘NIL/Not applicable’ or exempted for bidders
as per policy guidelines , withdraws its offer within the validity period of the offer, then such
bidder shall be treated as ineligible for participation in the future tenders issued from NTPC for
a period of 6 months from the date of withdrawal of the bid.
29.1.2 If a bidder after having been issued the Notification of Award/Purchase Order of a package
where EMD is ‘NIL/Not applicable’ or exempted for bidder as per policy guidelines, either does
not accept the Notification of Award/Purchase Order or does not sign the Contract Agreement
pursuant to ITB Clause titled ‘Signing the Contract Agreement’ or does not submit an
acceptable Performance Security pursuant to ITB Clause titled ‘Performance Security’, and
which result in tender being annulled then such bidder shall be treated ineligible for
participation in re-tendering of this particular package. Further, such vendor shall also be dealt
as per the provisions of the policy for Withholding and Banning of Business Dealings.
30.0 -Deleted-
31.0 ADHERENCE TO FRAUD PREVENTION POLICY
The Bidder alongwith its associate / collaborator / subcontractors / sub-vendors / consultants /

service providers shall strictly adhere to the Fraud prevention policy of NTPC displayed on its
tender website http://www.ntpctender.com and shall immediately apprise the Employer/NTPC
about any fraud or suspected fraud as soon as it comes to their notice. A certificate to this
effect shall be furnished by the bidder along with his bid. If in terms of above Policy, it is
established that the Bidder/His representatives have committed any fraud while competing for
this Contract then the Bid Security of the Bidder shall be forfeited.
32.0 Policy for withholding and Banning of Business Dealing
The Employer has in place a Policy for withholding and Banning of Business Dealings as
enclosed at Special Conditions of Contract (SCC) of the Bidding Documents. Business
dealings may be withheld or banned with the Bidder/Contractor on account of any of the
grounds and following the procedures as detailed in the said banning policy for withholding
and Banning of Business Dealings.
33.0 The Owner shall issue Essentiality Certificate, as per relevant policies of the Govt. of India, to
facilitate the bidders to avail any such benefits on import of goods under Chapter 98.01 of the
Customs Tariff Act, which are required for incorporation in the Works under the contract. For
the issue of such Essentiality Certificate by the Owner, the bidders shall be required to
indicate the import content included in their bid price, in the Attachment-1 (P). However, the
bidders shall themselves be solely responsible for availing such benefits, which they have
considered in their bid. In case of failure of the bidders to receive the benefits partly or fully
from the Govt. of India and / or in case of any delay in receipt of such benefits and/or
Page 28 of 30
withdrawal of such benefits by the Govt. of India, the Owner shall neither be liable nor
responsible in any manner whatsoever
34.0 Bidders may like to ascertain availability of Customs Duty benefits available for import of
Construction Equipment, if any, as per the extant Customs Acts & Notification of Govt. of
India. The bidders shall be solely responsible for obtaining such benefits which they have
considered in their bid and in case of failure to receive such benefits, the Employers will not
compensate the Bidders. The Bidder shall furnish along with their bid, declarations to this
effect in Attachment-2P.
import of Construction Equipment, he must give all information required for issue of relevant
Certificate by Owner alongwith his bid in Attachment-2P. The relevant Certificate will be
issued on this basis only. Further, if such Certificate is required to be issued by any
department/Ministry of Govt. of India or State Govt. where the Project is located other than the
Employer, the bidder shall itself be responsible for obtaining such certificates from the
concerned departments/Ministries. In such a case, the Employer may issue recommendatory
letter to the Bidder. The bidders shall be solely responsible for obtaining the Customs Duty
benefits available for import of Construction Equipment from the Govt. of India. In case of
failure of the bidders to receive the benefits partly or fully from Govt. of India or in case of any
delay in receipt of such benefits, the Owner shall neither be responsible nor liable in this
regard in any manner whatsoever.
35. INTEGRITY PACT

Bidders are required to unconditionally accept the "Integrity Pact(IP)" (executed on plain
paper) as per Attachment-12 to the Bidding Documents which has been pre-signed by the
Employer, and submit the same duly signed on all pages by the bidders Authorized signatory
along with the bid. Where the joint ventures(s)/Consortium are permitted to participate in the
bid as per the qualifying requirements, the signing of Integrity Pact(IP) by all Joint Venture(s)
Partner(s) / Consortium members is mandatory. The Integrity Pact(IP) is to be submitted in a
separate sealed envelope as per provision of ITB 17.1. Bidder’s failure to comply with the
aforesaid requirement regarding submission of "Integrity Pact(IP)" shall lead to outright
rejection of bid and in such case the bids shall be returned unopened to the bidder. If the
owner has terminated the contract pursuant to Section-3 of the Integrity Pact (IP), the owner
shall encash the Performance Bank Guarantee/Security Deposit, in accordance with Section-4
of "Integrity Pact".
35.1 Independent External Monitors (IEMs):
In respect of this package, the Independent External Monitors (IEMs) would be monitoring the
bidding process and execution of contract to oversee implementation and effectiveness of the
Integrity Pact Program.
The Independent External Monitor(s) (IEMs) have been appointed by NTPC, in terms of
Integrity Pact (IP) which forms part of the NTPC Tenders/Contracts and details of the IEMs
are available on NTPC tender website: www.ntpctender.com (under the tab “Integrity
Pact”).
This panel is authorized to examine/consider all references made to it under this tender. The
bidder(s), in case of any dispute(s)/complaint(s) pertaining to this package may raise the issue
either with the designed 'Nodal Officer' in NTPC or directly with the IEMs.
Page 29 of 30
The Independent External Monitors (IEMs) has the right to access without restriction to all
Project documentations of the Employer including that provided by the Contractor. The
Contractor will also grant the Monitor, upon his request and demonstration of a valid interest,
unrestricted and unconditional access to his Project Documentations. The same is applicable
to Subcontractors. The Monitor is under contractual obligation to treat the information and
documents of the Bidder/Contractor/Sub-Contractors/JV Partners/Consortium member with
confidentiality.
The Nodal officer for necessary coordination in this regard shall be as under:
(i) GM(CS)/AGM(CS) heading : if the issue pertains

the concerned group to Contract Services
(ii) Head of Contracts & : if the issue pertains

Materials Department to regional office
(iii) Head of concerned : if the issue pertains

department to other departments
(iv) Head of Project : if the issue pertains

to Project/Station
Page 30 of 30
Ref. No.: SBD/CIVIL/OTE(2)/CPG1-REV. 00
Annexure-II
Policy For
Debarment from Business Dealings
(Rev-4 dated 05.05.2023)
(To be uploaded on tendering portal)

Annexure-II
Policy for Debarment from Business Dealings
(Rev-4 dated 05.05.2023)
INDEX
Sl. No. TOPIC
1. Introduction
2. Scope
3. Definitions
Withholding of business dealings
4.1 Grounds
4.2 Procedure
4.3 Notice of Default
4.
4.4 Area of Operation
4.5 Effect of Withholding
4.6 Duration of Withholding
4.7 Revocation of Orders
5. Banning of Business Dealings
5.1 Grounds
5.2 Procedure
5.3 Show Cause Notice
5.4 Speaking Orders
5.5 Communication to Agencies
5.6 Period of banning
5.7 Area of operation
5.8 Effect of Banning
5.9 Process of reply
5.10 Hosting at NTPC Website
5.11 -- Deleted --
5.12 Appeal
5.13 Revocation
6. Suspension of Business Dealings
6.1 Grounds
6.2 -- Deleted --
6.3 Procedure
6.4 Effect of Suspension
7. Participation of Agency under Different Name
Participation of Agency as an Associate/Collaborator/Sub-Vendor &
8.
Procurement in Operating Stations
9. Treatment in Tender/ Contracts of JVs/Subsidiaries of NTPC
Policy for Debarment from Business Dealings (Rev-4 dated 05.05.2023)

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Policy for
Debarment from Business Dealings
1. Introduction
1.1 NTPC Ltd. deals with Agencies, who are expected to adopt ethics of
highest standards and a very high degree of integrity, transparency,
commitments and sincerity towards the work undertaken. It is not in the
interest of NTPC to deal with any Agency, which commits deception,
fraud or other misconduct of whatsoever nature in the tendering process
and/or execution. NTPC is committed for timely completion of the
projects within the awarded value without compromising on quality.
1.2 Since banning of business dealings involves civil consequences for an
Agency concerned, it is incumbent that adequate opportunity of hearing
is provided and the explanation, if tendered, is considered before
passing any order in this regard keeping in view the facts and
circumstances of the case.
2. Scope
2.1 NTPC reserves its right to withhold or ban or suspend business dealings
with any Agency, if such Agency is found to have committed misconduct
or any of its action(s) fall into any such categories as laid down in this
policy.
2.2 The procedure for (i) Withholding of Business Dealings, (ii) Banning of
Business Dealings and (iii) Suspension of Business Dealings with any
Agency, has been laid down in these guidelines. The terms
‘withholding’, ‘suspension’, ’banning’ etc. convey the same meaning as
that of debarment.
2.3 This policy comes into force from the date of its issuance.
2.4 The provisions of this policy will be effective on investigations

conducted or misconduct/irregularities noticed on the part of any
Agency in all contracts awarded on or after the date of implementation
of this policy and in the contracts under execution or contracts not yet
closed, on the date of the implementation of this policy.
2.5 The provisions of this Policy shall be applicable for Subsidiaries/JVs of

NTPC as well.
2.6 Withholding / Banning / Suspension of business dealings with any

agency shall be done Company wide only (entire NTPC including
Subsidiaries and JVs).

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3. Definitions
In these Guidelines, unless the context otherwise requires:
i) Agency shall mean Contractor / Supplier / Applicant/ Purchaser / Bidder/

Seller/ Consultant/ Buyer/ NTPC approved Sub-contractor of a
Contractor’ to whom work has been awarded. It shall include, but not
limited to, a public limited company or a private limited company, a firm
whether registered or not, any individual, a cooperative society or an
association or a group of persons engaged in any commerce, trade
industry, or constituents of an unincorporated Joint Venture Company,
Proprietor, Individual, Artificial Juridical person etc.
ii) Competent Authority shall mean the following :-
a) For Banning of Business Dealings pertaining to Contracts

awarded/processed from Corporate Centre/ Site/ Region/
USSC/JVs/Subsidiaries of NTPC
Functional Director of the concerned deptt. initiating the proposal for

Banning shall be the ‘Competent Authority’ for the purpose of these
guidelines.
For cases pertaining to JVs / Subsidiaries of NTPC, the Competent

Authority shall be the Chairman of the Board of the JV / Subsidiary
provided the Chairman is a Functional Director of NTPC. In case the
Chairman of the Board of the JV / Subsidiary is not a Functional
Director of NTPC, competent authority shall be Director-In-Charge
of CC&M dept. of NTPC.
CMD (NTPC) shall be the ‘Appellate Authority’ for all cases.

b) For Withholding of Business Dealings pertaining to Contracts
awarded/processed from:
(i) Corporate Centre - Concerned RED/Functional ED and

ED(CC&M)
(ii) Site/Region/USSC/JVs/Subsidiaries - Concerned RED and

ED(USSC).
c) For Suspension of Business Dealings including issuance of

show cause notice for Banning pertaining to Contracts
awarded/processed from:
(i) Corporate Centre – ED (CC&M)
(ii) Site/Region/USSC/JVs/Subsidiaries – ED (USSC).

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iii) ‘Investigating Department’ shall mean any Department or Unit of
NTPC, investigating into the conduct of the Agency and shall include the
NTPC Vigilance Department, Central Bureau of Investigation, the State
Police or any other department set up by the Central or State
Government having powers to investigate.
iv) List of Enlisted Agencies –shall mean and include list of Enlisted
Parties / Contractors / Suppliers / Bidders etc.
v) State – includes the Government and Parliament of India and the

Government and the Legislature of each of the States and all local or
other authorities within the territory of India or under the control of the
Government of India.
vi) Fraud Prevention Policy – shall mean the policy related to prevention
of fraud displayed on NTPC tender website https://ntpctender.ntpc.co.in.
vii) Contractor Performance Feedback and Evaluation System – The

guidelines outlined in relevant NTPC circular for evaluating the
Contractor’s performance by the Screening Committee in respect of
Contracts awarded by Corporate Contracts Services.
viii) Completion of Facilities shall mean the term ‘Completion of Facilities’

as defined in the Contract.
ix) Standing Committee shall mean a cross-functional Committee

constituted for the purpose of these guidelines.
x) CC&M shall mean “Corporate Contracts & Materials Deptt. of NTPC”.
xi) Integrity Pact- shall mean the pact as displayed on NTPC tender
website https://ntpctender.ntpc.co.in. .
4. Withholding of Business Dealings
4.1 Grounds
The business dealing with the Agency may be withheld, if they are found
to be in breach of the terms & conditions of the Contract, on account of
the reasons attributable to them, which shall include, but not be limited
to the following:
If the Agency
a) Either fails to commence work on the Facilities in terms of contract

or suspends the progress of Contract performance;
b) Fails to achieve the `Completion of Facilities’ or execute the contract

milestones within time schedule stipulated in the contract;

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c) Suspends/stops work on any unfounded pretext including seeking
higher compensation;
d) Fails to conduct the Guarantee test in the time limit stipulated in the
contract;
e) Diverts funds advanced to the Contractor for purpose other than the
Contract;
f) Does not deploy or withdraws the technical staff or equipment

considered necessary as per the terms & conditions of contract;
g) Fails to furnish the required documents / information as required

under the terms & conditions of contract;
h) Does not fulfill the obligations as required under the Contract ;
i) Violates terms & conditions of the contract;
j) Does not Supply material /supplies material of inferior quality with

respect to Technical Specifications under the Contract;
k) On prima-facie scrutiny, work executed found to be of poor quality

beyond acceptable limits stipulated in the Technical Specifications
under the Contract;
l) If a disaster / major failure / accident / collapse of a structure/ system

caused during erection or during defect liability period prima facie
appears to be due to negligence of contractor or design deficiency
or poor quality of execution;
m) Assigns, transfers, sublets or attempts to assign, transfer or sublet

the entire Works or any portion thereof without the prior written
approval of the Employer;
n) Misbehavior or physical manhandling by the Agency or his

representative or any person acting on his behalf with any official of
the company dealing with the concerned contract;
o) If NTPC prima-facie is of the view that the Agency is guilty of an

offence involving corrupt, fraudulent practices including
misrepresentation of facts as per NTPC Fraud Prevention Policy,
moral turpitude in relation to the business dealings with NTPC;
p) If the Central Vigilance Commission, Central Bureau of Investigation

or any other Central Government investigation Agency or any other
Central Government Department recommends such a course in
respect of a case under investigation;

5 of 19
q) If the security consideration, including questions of loyalty of the
Agency to the state, so warrants ;
r) The finished work either prematurely fails or fails to give the desired
output/service during the defect liability period and the Agency fails
to rectify it;
s) On any ground as per which doing business dealings with the

Agency is not in the public interest in the opinion of Competent
Authority;
t) If the Agency fails to comply with any of the statutory laws and
regulations in force, in totality, even after completion of work;
4.2 Procedure
The concerned department at Site/Region/USSC/Corporate Centre on

noticing any non/under performance and/or irregularities and/or
misconduct and/or unethical practice as mentioned above, shall refer the
matter to Convener of the Standing Committee along with relevant
details. The Standing Committee shall analyze the referred case and if
considered appropriate, shall put up the proposal for issuing Notice of
Default for the purpose of withholding of business dealings with the
Agency for approval of the Competent Authority. The above draft Notice
of Default to be issued to the Agency should clearly indicate the charges
based on the facts as can be proved.
In case the Standing Committee recommends waiver of withholding of

business dealings with the Agency, the proposal along with reasons
thereof shall be put up for approval of the CMD (NTPC).
Once the proposal for issuance of Notice of default is approved by the

Competent Authority, a ‘Notice of Default’ duly vetted by legal dept. shall
be issued by the Competent Authority himself or by a person authorized
for the said purpose to the Agency giving them a period of twenty eight
(28) days to remedy the default.
If Agency fails to remedy or take adequate steps to remedy the default

to the satisfaction of NTPC within the notice period mentioned above,
then business dealings shall be withheld with the Agency after approval
of the Competent Authority. The order of such withholding of business
dealings (after vetting by legal dept.), shall be communicated by the
Competent Authority himself or by a person authorized for the said
purpose.

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Withholding of business dealings with any agency shall be done

Company-wide only (entire NTPC including Subsidiaries and JVs), for
all cases including cases processed from NTPC, Subsidiaries and JVs.
4.5 Effect of Withholding
The Agency, after issuance of the Order of Withholding of business

dealings under this policy would not be allowed to participate in any
future tender enquiry and if the Agency has already participated in
another tender process and the price bids are not opened, its techno-
commercial bid will be rejected and price bid will not be opened. Further,
where the price bid of Agency has been opened prior to issuance of
Withholding Order under this policy, the price bid of Agency shall be
rejected. In case, such agency is the lowest evaluated bidder (L-1), next
lowest evaluated bidder shall be considered as L-1.
No award shall be placed on any agency if Withholding Order for

business dealings under this policy has been issued prior to award of
contract.
Bid Security of such agency shall be returned after rejection of bids in

these cases.
Note- Contracts concluded before the issue of the Withholding order
shall, not be affected by the Withholding Order.
4.6 Duration of Withholding
Duration of withholding of business dealings with the Agency shall be for

a period of one year. Within this period, if the Agency rectifies the reason
/ ground on which business dealings with the Agency has been withheld,
to the satisfaction of the Competent Authority, then on written
representation of the Agency, the Competent Authority can review and,
if satisfied, may revoke the order of withholding of business dealing.
Provided further that, even till completion of one year of withholding
period, if the Agency does not rectify, then the Competent Authority after
reviewing the situation may issue order extending the period of
withholding for one more year or advise initiation of action for banning of
business dealings with Agency in accordance with the procedure
prescribed in Para 5.2 below.
An order for withholding of business dealing passed for a certain

specified period, including extension thereof, shall not be revoked
automatically. Such withholding shall be revoked only after order in this
respect is issued with the approval of Competent Authority.

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5. Banning of Business Dealings
5.1 Grounds
Banning of business dealings can be initiated against Agency, on
following grounds:
a) If the Agency has abandoned or repudiated the Contract;
b) If the Contractor is found to be non-performing in execution of

contract by the Screening Committee (nominated as per NTPC
established ‘Contractor Performance Feedback and Evaluation
System’);
c) If a disaster / major failure / accident / collapse of a structure /

system is caused during erection or during defect liability period
due to negligence of contractor or design deficiency or poor quality
of execution under the contract;
d) Misbehavior or physical manhandling by the Agency or his

representative or any person acting on his behalf with any official of
the Company dealing with the concerned contract is established;
e) If the Director / Owner of the Agency, proprietor or partner of the

Agency, is convicted by a court of law for offences involving corrupt
and fraudulent practices including moral turpitude in relation to its
business dealings with the government or NTPC or NTPC’s group
companies, during the last five years;
f) If the proprietor of the Agency have been guilty of malpractices

such as bribery, corruption, fraud, substitution of the tenders,
interpolations, etc. in respect of participation in the bidding process
for the contract and/or execution of the contract;
g) If the Agency continuously refuses to return / refund the dues of

NTPC or NTPC’s group companies, without showing adequate
reason and this is not due to any reasonable dispute which would
attract proceedings in arbitration or court of Law;
h) If the Agency employs a public servant dismissed / removed or

employs a person convicted for an offence involving corruption or
abetment of such offences ;
i) If business dealings with the Agency have been banned by the

Ministry of Power or Deptt. of Expenditure, Ministry of Finance and
the ban is still in force;
j) If it is established that Agency has resorted to corrupt, fraudulent

practices including misrepresentation of facts in respect of
participation in the bidding process for the contract and/or the
execution of the contract;

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k) If the Agency uses intimidation/threatening or brings undue outside
pressure on the NTPC or NTPC’s group companies, or its official in
acceptance / performance of the job under the contract;
l) If the Agency indulges in repeated and / or deliberate use of delay

tactics in complying with contractual stipulations;
m) If the Agency is found to be involved in cartel formation during

bidding for the tender;
n) On willful indulgence by the Agency in supplying sub-standard

material with respect to Technical Specifications under the Contract
irrespective of whether pre-dispatch inspection was carried out by
Company (NTPC) or not;
o) Based on the findings of the investigation report of CBI/Police/or

any other Central Government investigation Agency/Department
against the Agency for mala-fide/unlawful acts or improper conduct
on his part in matters relating to the Company (NTPC);
p) If the Agency is declared bankrupt or insolvent or its financial

position has become unsound, and in the case of a limited
company, it is wound up or liquidated;
q) Established litigant nature of the Agency to derive undue benefit;
r) Continued poor performance of the Agency during execution under

contracts pertaining to NTPC or its JV/Subsidiary companies;
s) If the Agency violates Section-2 of the Integrity Pact provided in the

bid/Contract;
t) If the Agency commits fraud as defined under the Fraud Prevention

Policy of NTPC;
u) If the Agency has assigned or transferred the contract or engaged

sub- contractor(s) without the prior approval of the Competent
Authority in violation of the provisions of the contract;
v) If the Agency misuses the premises or facilities of the NTPC

forcefully occupies, tampers or damages the Company’s properties
including land, water resources, forests / trees, etc;
w) If the security consideration, including questions of loyalty of the

Agency to the state, so warrants;
Note: The examples given above are only illustrative and not exhaustive.
The Competent Authority may decide to ban business dealing for
any good and sufficient reason if it is established beyond any
reasonable doubt.

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5.2 Procedure
The concerned department on noticing any non/under performance

and/or irregularities and/or misconduct and/or unethical practice as
mentioned above, shall refer the matter to Convener of the Standing
Committee along with relevant details. The Standing Committee shall
analyze the referred case and if considered appropriate, shall put up
the proposal for issuing Show Cause Notice for the purpose of banning
of business dealings with the Agency for approval of the Competent
Authority.
In case the Standing Committee recommends waiver of banning of

business dealings with the Agency, the proposal along with reasons
thereof shall be put up for approval of CMD (NTPC).
Besides the Standing Committee, Vigilance Department / Screening

Committee (under Contractor Performance Feedback and Evaluation
System) may also be competent to initiate the proposal for banning.
5.3 Show Cause Notice
Once the proposal for issuance of Show Cause Notice is approved by

the Competent Authority, a ‘Show Cause Notice’ duly vetted by legal
department shall be issued to the delinquent Agency, by the Competent
Authority himself or by a person authorized for the said purpose.
The Agency shall be asked to submit the reply of Show Cause Notice
within 15 days of its issuance. Further, the Agency shall be given an
opportunity for Oral hearing with Standing Committee to present its
case in person, if it so desires, and the date for Oral Hearing shall be
necessarily indicated in the Show Cause Notice.
The purpose of issuing the Show Cause Notice is only that the
Agencies concerned shall be given an opportunity to explain their stand
before any action is taken. All that is required in such cases is that the
grounds on which action is proposed to be taken shall be disclosed to
the Agency inviting representation and after considering that
representation, orders may be passed. Such orders require only the
subjective satisfaction of the authority that passed the final orders.
If the Agency requests for inspection of any relevant document in

possession of NTPC, necessary facility for inspection of documents
may be provided.
During the conductance of oral hearing, only the regular employees of

Agency will be permitted to represent the Agency and no outsider shall
be allowed to represent the Agency on its behalf.
Reply to the Show Cause Notice given by the Agency and their

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submissions in oral hearing, if any, will be processed by the Standing
Committee for obtaining final decision of the Competent Authority in the
matter.
In case, no reply to Show Cause Notice is received from the Agency

within stipulated time, action for processing ex-parte against the
concerned Agency shall be initiated.
5.4 Speaking Order
The speaking order shall be issued by the Competent Authority himself

or by a person authorized for the said purpose.
5.5 Communication to Agencies
The decision regarding banning of business dealings taken after the

issue of a Show Cause Notice and consideration of representation, if
any, in reply thereto, shall be communicated to the Agency concerned
along with a reasoned order. The fact that the representation has been
considered shall invariably be mentioned in the communication. Also
the fact that if no reply was received to the Show Cause Notice shall
invariably be indicated in the final communication to the Agency.
5.6 Period of banning
The period for which the ban would be operative shall be mentioned in
the order. The banning shall normally be for a period of six (6) months
to two (02) years from the date of issuance of the speaking order. The
period of banning shall be recommended by the standing committee on
case to case basis depending upon the gravity of the default of the
agency except in cases of bribery, corrupt, and fraudulent practices
including misrepresentation of facts, where the banning period shall be
for two (02) years.
However, in cases processed under provisions of Integrity pact or

Contractor Performance Feedback and Evaluation System, the
banning would be operative for a period as specified therein.
In case the information/documents submitted by Agency in competing

for the tender is found to be false/forged then NTPC, without prejudice
to any other rights or remedies it may possess, shall recover from
Agency the cost incurred in carrying out physical assessment for
establishing veracity of such information/documents. In case Agency
refuses to reimburse such cost to NTPC then banning period of Agency
shall be extended by another one year.
Notwithstanding para 5.1(a) above, in case an agency after having

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been issued the Notification of Award / Letter of Award within the bid
validity period, either “does not sign the Contract Agreement” or “does
not submit an acceptable Performance Security”, business dealings
with the agency shall be suspended for a period of six (06) months from
the date of issuance of suspension order, in accordance with the
procedure for suspension of business dealings as specified at para 6
of this Policy. However, in case the agency commits aforesaid
transgression/default again in another tender of NTPC within three (03)
years from the date of issuance of suspension order, business dealings
with the agency shall be banned for a period of two (02) years from the
date of issuance of speaking order.
Banning of business dealings with any agency shall be done

Company-wide only (entire NTPC including Subsidiaries and JVs), for
all cases including cases processed from NTPC, Subsidiaries and JVs).
5.8 Effect of Banning
The Agency, after issuance of the Order of Banning of business

commercial bid will be rejected and price bid will not be opened.
Further, where the price bid of Agency has been opened prior to
issuance of Banning Order under this policy, the price bid of Agency
shall be rejected. In case, such agency is the lowest evaluated bidder
(L-1), next lowest evaluated bidder shall be considered as L-1.
No award shall be placed on any agency if Banning Order for business

dealings under this policy has been issued prior to award of contract.

these cases.
Note- Contracts concluded before the issue of the Banning order
shall, not be affected by the Banning Order.
5.9 Process of reply
The Agency shall be separately advised of the decision taken regarding

banning of business dealings, in reply to their representation, if any. As
regards any further representation from the Agency, business dealings
with whom have been banned, the same shall be processed by the
concerned C&M department in consultation with Vigilance department,
wherever applicable. If any reply is considered necessary to be sent to
the Agency, the same shall be sent by the concerned C&M department.

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5.10 Hosting at NTPC website
The names of the Agencies with whom Business Dealings have been
banned shall be hosted at NTPC website by CC&M.
5.11 Deleted
5.12 Appeal against the Decision of the Competent Authority.
The Agency may file an appeal against the order of the Competent
Authority for banning of business dealings before Appellate Authority.
Such an appeal shall be preferred within one month from the date of
receipt of the order of banning of business dealing. Appellate Authority
would consider the appeal and pass appropriate order which shall be
communicated to the Agency as well as the Competent Authority.
a) The banning under ‘Contractor Performance Feedback and

Evaluation System’ shall not be revoked automatically. Such
banning shall be revoked only after re-evaluation of the
performance of the Agency by the Screening Committee as
detailed under the `Contractor Performance Feedback and
Evaluation System’.
b) In all other cases, an order for banning issued for a certain specified
period shall be deemed to have been automatically revoked on the
expiry of that specified period and it will not be necessary to issue a
specific formal orders of revocation, except that an order of banning
passed on account of doubtful loyalty or security consideration shall
continue to remain in force until it is specifically revoked.
c) An order for banning issued for the reasons mentioned under para
5.1 above, may be revoked with the approval of the Appellate
Authority, if, in respect of the same facts, the
direction/order/judgement of a Court of Law envisages revocation
of banning.
Further, an order for banning issued for the reasons mentioned at

para 5.1 (e) above may be revoked with the approval of the
Appellate Authority, if, in respect of the same facts, the accused
has been wholly exonerated by a Court of Law.

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6. Suspension of Business Dealings
6.1 Grounds
The suspension of business dealings can be initiated against Agency, on
following grounds:
a) If fraud by agency has been established. The definition of fraud

shall be as defined under the ‘Fraud Prevention Policy’ of NTPC /
Bidding documents for a tender.
b) If the agency has abandoned or repudiated the contract or fails to

sign the Contract Agreement or fails to submit an acceptable
Performance Security.
6.2 Deleted
6.3 Procedure
6.3.1 In cases of fraud
a) The concerned C&M deptt. shall put up the proposal for

“Suspension of business dealings” and “issuance of Show Cause
Notice” for banning of business dealings with the Agency for
approval of the Competent Authority. After approval of Competent
Authority, Suspension Order and Show Cause Notice shall be
issued which must include the following:
i) the Agency is put on suspension list.
ii) why action should not be taken for banning the Agency for
future business dealings.
The case shall be further processed for banning of business

dealings with the Agency as per para 5 above.
b) Suspension of business dealings with any agency shall be done

Company-wide (entire NTPC including Subsidiaries and JVs), for
all cases including cases processed from NTPC, Subsidiaries and
JVs.
c) The Suspension Order would operate initially for a period of not

more than six (06) months. The recommendation for banning the
Agency shall be concluded within the period of suspension. In
exceptional circumstances, period of suspension can be further
extended with the approval of the Competent Authority maximum
up to three (03) months pending a conclusive decision to put the
Agency on banning list. Also, a communication for extension of

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suspension period by three months shall be communicated to the
Agency during the subsistence of suspension order of Six (06)
months, failing which the suspension order shall stand revoked.
d) Show Cause Notice for banning & Suspension order shall be

issued by Competent Authority himself or by a person authorized
for the said purpose.
e) The names of the Agencies with whom Business Dealings have

been suspended shall be hosted at intranet of CC&M. During the
period of suspension, no new business dealing shall be held with
the Agency.
f) Period of suspension shall be accounted for in the final order

passed for banning of business dealings with the Agency.
g) If it is decided not to ban the Agency after due process, the name
of the Agency shall be removed immediately from the suspension
list.
h) The suspension of Agency shall be automatically revoked on the

expiry of the period of suspension.
6.3.2 In cases of abandonment or repudiation of contract (except failure to

sign the Contract Agreement or submit an acceptable Performance
Security)
a) The concerned C&M deptt. shall put up the proposal for

“Suspension of business dealings” and “issuance of Show Cause
Notice” for banning of business dealings with the Agency for
approval of the Competent Authority. After approval of Competent
Authority, Suspension Order and Show Cause Notice shall be
issued which must include the following:
i) the Agency is put on suspension list
ii) why action should not be taken for banning the Agency for
future business dealings.
The case shall be further processed for banning of business

dealings with the Agency as per para 5 above.

Company-wide (entire NTPC including Subsidiaries and JVs), for all
cases including cases processed from NTPC, Subsidiaries and JVs.
c) The Suspension Order would operate initially for a period of not

more than six (06) months. The recommendation for banning the
Agency shall be concluded within the period of suspension. In

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exceptional circumstances, period of suspension can be further
extended with the approval of the Competent Authority maximum
up to three (03) months pending a conclusive decision to put the
Agency on banning list. Also, a communication for extension of
suspension period by three months shall be communicated to the
Agency during the subsistence of suspension order of Six (06)
months, failing which the suspension order shall stand revoked.
d) Show Cause Notice for banning & Suspension order shall be issued
by Competent Authority himself or by a person authorized for the
said purpose.

the Agency.
f) Period of suspension shall be accounted for in the final order

passed for banning of business dealings with the Agency.
g) If it is decided not to ban the Agency after due process, the name
of the Agency shall be removed immediately from the suspension
list.
h) The suspension of Agency shall be automatically revoked on the

6.3.3 In cases of failure to sign the Contract Agreement or failure to

submit an acceptable Performance Security
a) The concerned C&M dept. shall put up the proposal for

“Suspension of business dealings” with the Agency for approval of
the Competent Authority. After approval of Competent Authority,
Suspension Order shall be issued which must include the
following:
i) the Agency is put on suspension list
ii) in case the agency commits aforesaid transgression/default

again in another tender of NTPC within three (03) years from
the date of issuance of suspension order, business dealings
with the agency shall be banned for a period of two (02) years
from the date of issuance of speaking order for banning.
In case the agency commits aforesaid transgression/default again

in another tender of NTPC within three (03) years from the date of
issuance of suspension order, process for banning of business
dealings with the Agency shall be initiated as mentioned at para
5.6 above.

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Company-wide (entire NTPC including Subsidiaries and JVs), for
all cases including cases processed from NTPC, Subsidiaries and
JVs.
c) The Suspension Order would operate for a period of six (06)

months and is to be communicated to Agency.
d) Suspension order shall be issued by Competent Authority himself

or by a person authorized for the said purpose.

the Agency.
f) The suspension of Agency shall be automatically revoked on the

6.4 Effect of Suspension:

The Agency, after issuance of the Order of Suspension of business
commercial bid will be rejected and price bid will not be opened.
Further, where the price bid of Agency has been opened prior to
issuance of Suspension Order under this policy, the price bid of
Agency shall be rejected. In case, such agency is the lowest evaluated
bidder (L-1), next lowest evaluated bidder shall be considered as L-1.
Further, in case such agency is the lowest evaluated bidder (L-1) and
award recommendation on such agency has been put up for approval,
or the award recommendation is approved prior to issuance of
Suspension Order under this policy but award is yet to be placed, then
award recommendation on such agency shall stand cancelled and the
price bid of Agency shall be rejected. A revised recommendation has
to be put up for approval considering next lowest evaluated bidder as
L-1.
No award shall be placed on any agency if Suspension Order for
business dealings under this policy has been issued prior to award of
contract.
these cases.
Note- Contracts concluded before the issue of the Suspension
Order shall, not be affected by the Suspension Order.

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7. During the banning / withholding / suspension period, if it is found at any
stage that Agency has participated in tender enquiry under a different name
then such Agency would immediately be debarred from the tender/contract
and its Bid Security/Performance Security would be forfeited. Payment, if
any, made shall also be recovered.
8. Further in case of banning / withholding / suspension following would also

be applicable:
(i) Participation of Agency as an Associate/Collaborator of the

Main Contractor
The Agency, after issuance of the Order of Withholding/Banning/

Suspension of business dealings under this policy would not be
allowed to participate as Associate/Collaborator of any bidders. In
case the agency is proposed as Associate/Collaborator by any of the
bidder and the price bids are not opened, its techno-commercial bid
will be rejected and price bid will not be opened. Further, where the
price bid of bidder has been opened prior to issuance of
Withholding/Banning/Suspension Order under this policy, the price bid
shall be rejected. In case, such bidder is the lowest evaluated bidder
(L-1), next lowest evaluated bidder shall be considered as L-1.
Further, in case such bidder is the lowest evaluated bidder (L-1) and
where award recommendation on such bidder has been put up for
approval, or the award recommendation is approved prior to issuance
of Withholding/Banning/ Suspension Order under this policy but award
is yet to be placed, then award recommendation on such bidder shall
stand cancelled and the price bid of bidder shall be rejected. A revised
recommendation has to be put up for approval considering next lowest
evaluated bidder as L-1.
Bid Security of such bidder shall be returned after rejection of bids in
these cases.
(ii) Participation of Agency as an approved Sub-Vendor of the Main

Contractor
After banning/ withholding/ suspension order, the banned/ withheld/

suspended Agency shall not be allowed to participate as Sub-Vendor
in the tenders for supplying/manufacturing equipment (s)/component
(s)/service if it has been banned on grounds of supplying sub-standard
material / equipment / service.
Further, if the banned/withheld/suspended agency is an approved

Sub- vendor under any Contract for such
equipment/component/service, the Main Contractor shall not be
permitted to place work order/Purchase order/Contract on the
banned/withheld/suspended agency as a sub- vendor after the date of
banning/withholding/suspension even though the name of the party

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has been approved as a sub-vendor earlier.
(iii) Procurement of spares/awarding of Contracts in operating

stations
There would be no bar on procuring the spares and awarding

Contracts towards Annual Maintenance (AMC)/ O&M/ Repair works
on Agencies pertaining to the packages for which business dealings
have been withheld/banned/suspended with them provided the
original Equipment has been supplied/manufactured by such Agency.
9. Treatment in Tender/ Contracts of JVs/Subsidiaries of NTPC
(i) Tenders/Contracts of JVs/Subsidiaries, whose Pre-award and/ or

Post award activities are handled by NTPC Corporate Centre
The Tenders/Contracts of JVs/Subsidiaries, whose pre-award and/or

post award activities are handled by NTPC Corporate Centre, the cases
of non/under performance and/or irregularities and/or misconduct and/or
unethical practice observed in such tenders/contracts may be processed
in NTPC under the Policy and Procedure for Debarment from business
dealings and/or Contractor Performance Feedback and Evaluation
System. The Notice of Default or Order for Withholding of business
dealings (under Para 4.3) / Show Cause Notice or Speaking Order for
banning of business dealings (under Para 5.3, 5.4) / Suspension order
for suspension of Business Dealings (Under para 6.3), after approval
in NTPC, shall be forwarded to CEO of concerned JVs /
Subsidiaries for issuance of such Notice or Order to the delinquent
agency.
Further, the appeal of the Agency against the above Order (under Para
5.12) shall be reviewed by Appellate Authority in NTPC. Appellate
Authority would consider the appeal and pass appropriate order which
shall be communicated to the Agency as well as the Competent
Authority and CEO of concerned JVs/Subsidiaries.
(ii) The Tenders/Contracts which are handled by JVs/Subsidiaries

themselves
The procedure prescribed in the Policy shall appropriately be used by

concerned JVs/Subsidiaries to deal with the cases of non/under
performance and/or irregularities and/or misconduct and/or unethical
practice observed in tenders/contracts handled by them.

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Ref. No.: SBD/CIVIL/OTE(2)/CPG-1-REV. 00
Annexure-B
Index
Chapter Contents Page
No
1
Safety Rules
Section -1
Safety Management 7
Section -2
1 Safety in the workplace and equipment 27
2 Safety in material handling and waste disposal 34
3 Safety in welding and gas cutting 39
4 Safety in the use of electricity 43
5 Safety in the use of hand tools and power operated tools 47
6 Safety in the use of ladders and stairs 50
7 Safety in the use of lifting appliances and machines 51
8 Safety in the use of transport, earthmoving equipment and the
66
other construction machinery
9 Safety in the use of runways and ramps 69
10 Safety in storage, handling and use of explosives 70
11 Safety in excavation and tunneling work 78
12 Safety in piling work 91
13 Safety in erection, use and dismantling of scaffolds 93
14 Safety in the construction of structural formwork 98
15 Safety in concreting work 101
16 Safety in construction, repair and maintenance of steep roofs 105
17 Safety in construction of catch platforms, hoardings & chutes 106
18 Safety in the work on or adjacent to water 107
19 Safety in the building of cofferdams & caissons 108
20 Safety in demolition work 109
21 Fire Extinguishers & other appliances of fire fighting 112
Appendix:
Annexure I Indian Standards on Safety 114
Annexure II Format describing the Basic Structure of Safety Plan 116
Annexure III Permit Formats 117
Annexure IV Definitions 125
NTPC SAFETY RULES
FOR CONSTRUCTION AND ERECTION OF POWER PLANTS
INTRODUCTION:
NTPC Limited is a Maharatna organization taking lead in realizing the power dreams of the Nation
with a vision “To be one of the World’s largest and best power utilities, Powering India’s growth”.
Safety is one of the prime concerns of NTPC and it always strives towards accident free
construction, erection, commissioning, operation and maintenance of its power projects. In this
process, NTPC has already formulated Safety policy and guidelines for smooth execution of all its
project activities.
In order to strengthen the existing Safety Rules for Construction and Erection and thereby curbing
the chances of accidents in Construction & Erection works at various projects of NTPC, the existing
safety rules have been revised for strict implementation. These Safety Rules lay down the safety
requirements for safe execution of project activities, responsibilities of the contracting agencies,
and all concerned involved in Construction and Erection.
A. RESPONSIBILITIES OF CONTRACTORS FOR IMPLEMENTATION OF SAFETY RULES:
The Safety Rules for Construction & Erection as outlined hereunder, while setting out a broad
parameter of safety norms, are not exhaustive. The contractor and his agencies are advised to
refer to the following statutory provisions as amended from time to time for details and strict
compliance therewith.
FOR GREENFIELD PROJECTS:

(a) Building and Other Construction Workers (regulation of employment and conditions of
service) Act, 1996 (briefly referred to as BOCW Act),
(b) Building and other construction workers (regulation of employment and conditions of service)
Central Rules, 1998 (briefly referred to as BOCW Rules) as adopted by the various State
Governments,
FOR EXPANSION, MODIFICATION, ALTERATION AND, OR CONSTRUCTION ACTIVITY WITHIN AN

EXISTING PLANT OPERATING AS PER APPROVED SITE PLAN UNDER THE FACTORIES ACT;
(a) Factories Act, 1948,

(b) Factories Rules, as adopted by the various State Governments
(c) BOCW Act
(d) BOCW Rules
The contractor is also required to ensure compliance with all the relevant Acts/Rules in addition
to above.
1
It shall be incumbent on the contractor to ensure that the requirements of safety, statutory or
otherwise specified, are fully met. Thus the onus of implementation of the norms so prescribed
shall squarely rest with the contractor concerned or, on his behalf, his sub-contractor or any other
agency deployed by him, indemnifying NTPC from all the liabilities that may arise out of any failure
to comply with the above mentioned Acts/Rules or any contravention thereof by the contractor
or any other sub-agency on his behalf.
Safety cannot be ensured solely through Rules and Regulations or Codes. It is the responsibility of
the Contracting Agency to ensure that basic safety principles are incorporated in the planning
stage of their mobilization, execution, installation of machines, equipment, storage, etc., and
initiate and maintain safety programs. It is desirable to have a planned programme and secure
adequate cooperation of senior management, EICs, sub-contracting agencies, supervisory
personnel and workers involved to ensure the implementation of the provisions of these Rules in
true spirit so as to achieve the ultimate goal of accident prevention.
It shall also be the responsibility of the contracting agency to provide amenities and safety
requirements on each construction job in order to reduce or to eliminate hazards of construction
activities and also to provided necessary first aid facilities as well as Ambulance van (in case of
major agencies) for prompt transportation of injured persons to a physician or hospital.
It is also mandated that the authorized representative of NTPC, namely, the Engineer-in-charge,
may, at his convenience, exercise such superintendence, supervision and, or control as may be
deemed necessary, but this shall not absolve the contractor of his basic responsibility for strict
compliance with the norms, standards and, or legal provisions as applicable under the Factories
Act/Rules and the Building and other construction (regulation of employment and conditions of
service) Act/Rules.
Section wise checklist of provisions of BOCW Act/Rules is given hereunder for ready reference
of the contractor. (This list has been prepared in chronological order with primary importance to
Section of Act and secondary importance to Rules)
S - Refers relevant Sections in BOCWA
R - Refers relevant Rules in BOCWR
2
Sl. RELEVANT SECTIONS / RULES IN BOCWA
ITEMS
No. AND BOCWR AND RBOCWR
1 Registration of establishment S – 7, R – 23 to 27
2. Display of registration certification at R – 26 (5)
workplace
3. Hours of work S – 28 R – 234 to 237
4. Register of overtime S – 28; S – 29 R – 241(1) Form XXII

5. Weekly rest and payment at rest R – 235
6. Night shift R – 236
7. Maintenance of workers registers and S – 30 R – 238
records
8. Notice of commencement and S – 46 R – 239
completion
9. Register of persons employed as building R – 240
workers
10. Muster roll and wages register R – 241(1) (a); Form XVI and XVII
11. Payment of wages R – 248
12. Display of notice of wages regarding R – 249
13. Register of damage or loss R – 241(1)(a); Form XIX, XX, XXI
14. Issue of wages book R – 241(2)(a); Form XXIII
15. Service certificate for each workers R – 241(2)(b); Form XXIV
16. Display an abstract of BOCWA and R – 241(5)
BOCWR
17. Annual return R – 242; Form XXV
18. Drinking water S – 32
19. Latrines and Urinals S – 33 R - 243
20. Accommodation S – 34
21. Creches S – 35
22. First-aid boxes S – 36 R – 231 and Schedule III
23. Canteens S – 37 R – 244
24. Food stuff and other items served in the R – 245
canteens
25. Supply of tea and snacks in work place R – 246
26. Food charges on no loss no profit basis R - 247
27. Delhi BOCW welfare Board Rules R – 250 to 296
28. Safety committee S – 38 R – 208
3
29. Safety officer S – 38 R – 209 and Schedule VII
30. Reporting of accidents and dangerous S – 39,R – 210
occurrences
31. Procedure for inquiry in to the causes of R – 211
accidents
32. Responsibility of employer S - 44 R – 5
33. Responsibility of Architects, Project R – 6
engineer and Designers
34. Responsibility of workmen R–8
35. Responsibility for payment of wages and S – 45
compensation
36. Penalties and Procedures S – 47; S – 55
37. Excessive noise, vibration etc. R – 34
38. Fire Protection R – 35
39. Emergency action plan R – 36
40. Fencing of motors R – 37
41. Lifting of carrying of excessive weight R – 38
42. Health, Safety and Environmental Policy R – 39
43. Dangerous and Harmful Environment R – 40
44. Overhead protection R – 41
45. Slipping, Tripping, Cutting, Drowning and R – 42
Falling Hazards
46. Dust, Gases, Fumes, etc. R – 43
47. Corrosive substance R – 49
48. Eye Protection R – 45
49. Head Protection and other protection R – 46; R – 54
apparel
50. Electrical Hazards R – 47
51. Vehicular traffic R – 48
52. Stability of structure R – 49
53. Illumination R – 50; R – 124
54. Stacking of materials R – 51
55. Disposal of debris R – 52
56. Numbering and marking of floors R – 53
57. Lifting appliances and gears R – 55 to 81
58. Runways and Ramps R – 82 to 85
59. Working on or adjacent to water R – 86 & 87
4
60. Transport and earthmoving equipment’s R – 88 to 95
61. Concrete work R – 96 to 107
62. Demolition R – 108 to 118
63. Excavation and Tunneling works R – 119 to 168
64. Ventilation R – 153
65. Construction, repair and maintenance of R – 169 to 171
step roof
66. Ladders and Step ladders R – 172 to 174
67. Catch platform and hoardings, chutes, R – 175 to 180
safety belts and nets
68. Structural frame and formworks R – 181 to 185
69. Stacking and unstacking R – 186 & 187
70. Scaffold R – 188 to 205
71. Cofferdams and Caissons R – 206 to 211
72. Explosives R – 212 & 213
73. Piling R – 214 to 222
74. Medical Examination for building and R – 81; R – 223(a)(iii) and Schedule
other construction worker, Crane
operator an Transport vehicle drivers
75. Medical examination for occupational R – 233(a)(iv)
health hazards
76. Charging of workers for Medical R – 223(b)
Examination
77. Occupational health centres and Medical R – 225 and Schedule X & XI
officers
78. Ambulance van & room R – 226 & 227 and Schedule IV & V
79. Stretchers R – 228
80. Occupational health service for building R – 229
workers
81. Medical examination for occupational R – 223(a)(iv)
health hazards
82. Emergency care services and emergency R – 232
treatment
83. Panel of experts and agencies Central Rule 250
84. Power of inspectors Central rule 251
B. RESPONSIBILITIES AND DUTIES OF WORKERS
5
(a) It shall be the responsibility of the worker to comply with the requirements of safety as laid
down for him and the group of workers to which he belongs and fully cooperate in the
discharge of the responsibility that has been assigned to the contractor.
(b) If he discovers any defects in the lifting appliance, lifting gear, lifting device or those
concerning any transport equipment or other construction equipment or tools as well as the
physical work conditions, he will report such defects promptly to his employer or NTPC
Engineer or other person in authority;
(c) No building worker shall, unless duly authorized or in case of absolute necessity, remove or
interfere with any fencing, guards, gangways, gear, ladder, hatch covering, life saving
appliances, lighting or other things whatsoever required and provided for safety and health. If
any of the aforesaid things is removed, the persons engaged in the work shall restore such
thing at the end of the period during which its removal was necessary;
(d) Every worker shall use only means of access provided in accordance with the approved norms
and no person shall authorize or order another to use such means of access or method other
than those approved;
(e) Workers shall use such means of access and egress for going to and exiting from the workplace
as provided.
SECTION - I
SAFETY MANAGEMENT
6
1.0 SAFETY MANUAL AND SAFETY POLICY:
1.1 The Safety policy of the contracting agency should reflect the commitment of the concerned
agency towards safety and health of the workers specified for the particular site.
1.2 The Contractor shall have Safety Plan detailing the safety norms evolved through Safety Policy
and Job Safety Analysis (JSA) or Hazard Identification & Risk Assessment (HIRA) of all package
activities and constitute a Safety management program. Contracts shall also ensure POWRA
(point of work risk assessment) before start of any activity.
1.3 The safety management programme in the form of Safety Manual shall give details of
provisions proposed by the agency w.r.t. Job Safety Analysis (JSA ) or Hazard Identification
and Risk Assessment (HIRA) to ensure safety of the employees and elimination of health
hazards. The Safety Manual including safety policy duly signed by the head/senior executive
of the agency shall be submitted to the concerned Engineer-Incharge(EIC), NTPC before start
of their project activities at site.
1.4 Each contracting agency shall have facilities for conducting the above safety management
programme, commensurate with magnitude of the work under contract.
2.0 APPOINTMENT OF SAFETY OFFICER/SAFETY SUPERVISOR:

2.1 Each contracting Agency shall provide a sufficient number of qualified, suitable and experienced
persons to manage all safety related matter on Site relating to the works. Irrespective of
manpower employed by the agency whether temporary, casual, probationer, regular or
permanent or on contract, Agency shall deploy a qualified Safety Officer/executive,
responsible for carrying out the safety management programme before start of the work.
2.2 The safety officer shall create an organization, commensurate with the project activities,
consisting of other staff as required for suitable deployment.
2.3 The schedule of requirement of safety personnel is given below.
No. of Workers No. of Safety Supervisors No. of Safety Officers

Up to 100 1 1
101 to 250 2 1
251 to 500 4 1
501 to 1000 6 2
1000 to 2000 6+ One additional supervisor up to 3
every additional 250 workers
2000-3000 10+ One additional supervisor up to 4
3000-4000 14+ One additional supervisor up to 5
Above 4000 18 + One additional supervisor up 5 + one safety officer up to
to every additional 250 workers addition 1000 workers
7
2.4 The qualification and experience of the safety personnel should meet the following criteria.
a) Safety Supervisor: (i) Possesses recognized degree in any branch of Engineering. OR

(ii) Diploma in any branch of Engineering with at least one year
construction experience.
b) Safety Officer/Safety Executive: Qualification as given under BOCW Act/rules and

minimum experience of three years.
2.5 In case contractor fails to employ the required safety professionals, the department may
at the cost and risk of the contractor deploy additional/required safety professionals. The
cost incurred towards this shall be deducted from contractor's bill at following the rates
or actual whichever is higher.
l. Safety Engineer Rs. 1500/day.

2. Safety Supervisor Rs. 1000/day.
3.0 MEETING FOR SAFETY AFTER AWARD OF THE CONTRACT:
Representatives of contracting agency along with safety Officer/executive shall meet the
concerned EIC of the particular activity prior to start of construction activities for the purpose
of discussing safety standards and requirements applicable to the work under contract. The
person representing the agency should be a responsible person for all their site activities.
4.0 PERSONAL PROTECTIVE EQUIPMENT:

4.1 The contracting agency should ensure sufficient inventory of personal protective equipment
(PPEs) prior to initial mobilization as specified in the Bidding Documents. After identifying the
need of the required PPEs for various activities performed at the site, an additional inventory
of approx. 20% of required PPEs should be maintain during the execution of the work. A PPE
plan shall be prepared which gives fair idea regarding issue of PPEs to various personnel as
per the following 'PPE Selection Matrix'.
4.2 Mandatory PPEs: Wearing of Safety Helmet, Safety Shoes and reflective jacket is mandatory
for all work at site and it should be ensured that all employees and project visiting personnel
shall invariably wear safety helmet, safety shoes & reflective jacket.
PPE Matrix (apart from mandatory PPEs, i.e., Safety Helmet & Safety Shoes)
Type of Protection
Remarks, if
Activity Hand Eye Ear Body Respiratory Others any
Gas Welding & LG WG - LA *SCBA/ - * for confined

Cutting OLBA space
Electric Arc LG HMWS - LA *SCBA/ - * for confined
Welding OLBA space
8
Rigging CG SG - --
Working at - SG - DLFBH - *FAS * for vertical

Height columns
Grinding & CG FS / SG - LA - - --
Chipping
Working in - - EP / - - - --
High Noise EM
Handling of RG SG - - DM -
Cement
Concrete
Blasting CG SG EP* - - - * at noise area
Excavation CG SG - - DM - *Gum boot in

place of
Safety shoe
for foot
Chemical PVCG CSG - PVCA - - *Full body
Handling rubber suit
with hood
Electrical and ERG* SG - - - - *For high
C&I voltages
Sand/shot CG - EP/ CA SAMH -
blasting EM
ABBREVIATIONS: FS: Face Shield, CSG: Chemical splash goggles, HMWS: Helmet mounted welder's
shield, GB: gum boot, DLFBH: Double lanyard full body harness, SG: Safety goggles, DM: Dust
mask, SAMH L Supplied air mask/hood, EP/EM: Ear plug/Ear Muff, CG: Cotton hand gloves, LG:
Leather hand gloves, LA: Leather apron, RG: Rubber gloves, PVCG: PVC Gloves, PVCA: PVC Apron,
SCBA: Self-contained breathing apparatus, WG: Welding goggles, ERG: Electrical Rubber Gloves.
OLBA : Online breathing apparatus
4.3 The above-mentioned PPEs should be made available with contractor at site and issued to the
concerned workers on the day of employment. All PPEs shall comply with ISI standards with
valid test certificates.
4.4 At least two breathing apparatus sets (complying requirement as per IS: 10245) shall be
provided at each site where excavation/tunneling works and Welding/ Cutting operations in
confined areas are being carried out, to rescue the victims under exposure to harmful
gases/vapors, if any.
5.0 SAFETY COMMITTEE:
9
5.1 Safety committee shall be formed within each contracting agency comprising of worker
representatives with equal no. of management representatives as per the provisions of BOCW
Act/rules. This committee in each agency shall meet at least once in every month. The safety
officer of the concerned agency shall coordinate these meetings. NTPC Safety officer shall be
special invitee for Safety Committee meetings. The safety committee functioning shall be in
line with the provisions of BOCW Act/Rules.
5.2 Apart from the above, each agency shall organize safety meetings every day before start of
day’s work to educate & motivate the workers about the necessity of safety. Case study of
accident/ incident can be shared in these meetings.
5.3 The contractor shall also regularly organize safety meetings for all job supervisors/foremen.
5.4 Weekly meeting with agencies’ Safety Officers to be organized by safety department of NTPC
and minutes to be recorded, circulated and compliance status to be checked on regular basis.
6.0 SAFETY MESSAGE PROPAGATION:

6.1 Contracting agencies shall arrange for display of safety hoardings depicting suitable safety
cartoons/messages/ cautionary notices at appropriate places of project site to remind the
workers to perform their duties safely. Minimum one safety message board/hoarding of
appropriate size for every 10 workers to be provided and maintained by the concerned
agency.
6.2 Apart from safety hoardings, each agency should maintain a safety bulletin board at all their
work locations. Such safety bulletin boards should depict the activities being planned for the
day, good practices, permit details etc.
6.3 Safety suggestion boxes shall be kept at each contractor’s office at site for obtaining safety
suggestions from the workers. Best suggestions should be implemented and may be
rewarded suitably to encourage the workers for safety.
7. COMPETENCY OF EMPLOYEES:
7.1 Throughout the course of the contract, persons employed by agency shall be physically fit,
qualified/experienced to perform their assigned duties/ jobs.
7.2 Employees shall not, knowingly be permitted to work in a manner that their ability or
alertness is so impaired because of fatigue, illness or any other reason, that it may expose
them and or others to injury.
7.3 No worker, vehicle operator shall be less than 18 years of age. And the vehicle operator shall
have a valid license as per requirements of Motor Vehicle Act.
7.4 Contractor shall comply with all applicable state/central laws and codes related to
employment of operators for Hoist, Shovel, Crane, Tractor, Bull-dozer, any other howling
heavy equipment/vehicle.
8.0 SAFETY INDUCTION AND TRAINING :
10
8.1 Each worker deployed by the agency shall be given 2-days induction training which shall
include the medical examination and instructions related to particular job, fire fighting, first-
aid and reporting of accidents. All employees shall be given safety training as per BOCW
Act/Rules.
8.2 The contracting agency shall also impart job specific skill based safety training to all its
employees (Minimum one day) on various related safety topics using internal/external safety
professionals/consultants as per the matrix given below. Record of such trainings and
attendance particulars shall be maintained in a register for ready reference to statutory
authorities/engineer-in charge.
TRAINING MATRIX:
Name of topic Executives Super Skilled Other
visors Workmen Workers
Safety Induction Y Y Y Y
Accident_ Causes, factors, cost Y Y Y -
Industrial hazards & Accident Prevention Y Y Y -
Investigating, reporting, records Y Y - -
Personal Protective Equipment - Y Y Y
Construction Safety & Role of Supervisory - Y - -
personnel
Permit to Work (PTW) - Y Y y
Statutory Provisions (BOCW Act/Rules, Y Y y y
Factories Act 1948 etc.)
Material handling - y Y Y
Emergency Management Y Y Y -
Electrical Safety - Y Y -
Fire safety Y Y Y Y
First Aid & CPR (cardio pulmonary - Y Y Y (Selected)
resuscitation)
Safety in Welding & Cutting - - Y -
Safety Audit Y Y - -
Safety in Lifting Tools & Tackles - Y Y y
Safety in Working at height - Y Y Y
Safety in Confined space work - Y Y Y
Defensive Driving - Y* Y* Y*
*for construction vehicle operators, helpers & crane operators Y=Yes

9.0 ID PASS
11
9.1 CLIMS (Contract Labor Information Management System) will be the criterion for entering or
gate pass system if implemented at site.
9.2 The contractor shall ensure that all personnel working at site having a photo Identity card
before they are engaged for any work and properly mentioned details like validity,
Category/designation and work area etc. This ID card should be issued only after ensuring their
screening test, medical fitness and safety induction training. Id card gate pass shall be
indicated with 3 nos. of offence marks. With each offence the gate pass of concerned
workmen/ supervisor will be punched giving on the spot indication of persons indulging in
unsafe actions.
9.3 Drinking of Alcoholic beverages is strictly prohibited. Employees under the influence of any
intoxicants, even to the slightest degree, shall not be permitted to remain at work. Each
contractor should maintain ‘breath analyzer’ to determine the intoxicated workers at site.
10 SAFETY AUDIT
10.1 Internal Safety Audit once in every six months by the contracting agency and external safety
audit as once in a year by third party shall be conducted, with prior intimation to EIC and
NTPC Safety Deptt. The external auditing agency should be reputed safety institution or a
certified Safety Auditor under any statutory legislation. The audit report along with time
bound action plan should be submitted to Engineer-in-charge and NTPC Safety Dept.
10.2 Apart from above, Electrical Safety Audit shall be conducted quarterly by a team comprising
of Electrical engineer, Safety representative of contractor and NTPC Electrical Erection
representative covering the following and submit the report to EIC.
i) Electrical incidents investigation findings and remedial measures implemented.
ii) Adequacy of power supply requirements
iii) Power distribution system in place
iv) Updated electrical single line diagram including the IP44 DBs arrangement.
v) Electrical protection devices – ELCBs, O/L protections etc.
vi) Earth or ground connection and earth pit maintenance details
vii) Education and training of electrical personnel undertaken
viii) Any other point appropriate to the site conditions.
11. SAFETY BUDGET

Every contracting agency should clearly estimate and allocate a separate budget head for
safety requirements every year and make the safety activity plan for the year and submit to
NTPC EIC & Head of Safety. Budget allocations should be practically adequate to the site safety
requirements and the details shall be intimated to the concerned EIC and safety deptt. before
start of the work under the contract and subsequently, every year by 15th of April. Engineer-
in Charge in consultation with Head of Safety shall review and monitor the effective utilization
of allocated budget for safety related activities by the Contractor.
12. REPORTING AND INVESTIGATION OF ACCIDENTS AND DANGEROUS OCCURRENCES:
12
12.1 Reporting of accidents: Notice of any accident (the prescribed format is annexed to the
manual) to a worker at the building or construction site that
(a) Causes loss of life; or
(b) Disables a worker from working for a period of 48 hours or more immediately following
the accident;
Shall forthwith be sent by Telegram, Telephone, Fax, Email or similar other means including
special Messenger within four hours in case of fatal accidents and 72 hours in case of other
accidents, besides the Engineer-in-charge, to:
I. The Regional Labour Commissioner (Central);
II. The Board with which the worker involved was registered as a beneficiary;
III. Director General of Building and other construction (regulation of employment and
conditions of service) Act/Rules; and
IV. The next of kin or other relative of the worker involved in the accident;
12.2 Further, notice of accident shall be sent in respect of an accident which

(a) Causes loss of life; or
(b) Disables the injured worker from work for more that 10 days to
(1) The Officer-in-charge of the nearest Police Station;
(2) The District Magistrate or, if the District Magistrate by order so desires, to
(3) The Sub-Divisional Magistrate;
12.3 Where any accident causing disablement that subsequently results in death, notice thereof
in writing of such death, shall be sent the Authorities mentioned above within 72 hours of
such death.
12.4 In case of an accident causing minor injury, first-aid shall be administered and that resulting
in disability of 48 hours or more, the injured worker shall be given first-aid and immediately
transferred to a Hospital or other place for medical treatment.
12.5 All near-miss accidents shall be reported to NTPC Engineer In-charge and Safety Officer as
per prescribed format.
12.6 Reporting of dangerous occurrences: The following classes of dangerous occurrences shall
be reported to the Inspector having jurisdiction, whether or not any disablement or death
caused to the worker, namely:
(a) Collapse or failure of lifting appliances, or hoist, or conveyors, or similar equipment for
handling of building or construction material or breakage or failure of rope, chain or
loose gears; or overturning of cranes used in construction work;
(b) Falling of objects from height;
(c) Collapse or subsidence of soil, any wall, floor, gallery, roof or any other part of any
structure, platform, staging, scaffolding or means of access including formwork;
(d) Contract work, excavation, collapse of transmission;
(e) Explosion of receiver or vessel used for storage at pa pressure than atmospheric
pressure, of any gases or any liquid or solid used as building material;
13
(f) Fire and explosion causing damage to any place on construction site where building
workers are employed;
(g) Spillage or leakage of any hazardous substance and damage to their container;
(h) Collapse, capsizing, toppling or collision of transport equipment;
(i) Leakage or release of harmful toxic gases at the construction site;
(j) In case of failure of a lifting appliance, loose gear, hoist or building and other
construction work, machinery and transport equipment at a construction site, such
appliances, gear, hoist, machinery or equipment and the site of such occurrence shall,
as far as practicable, be kept undisturbed until inspected by the Authorities;
12.7 Every notice given for fatal accidents shall be followed by a written report to the concerned
Statutory Authorities and the Engineer In-charge in the specified Form annexed as Schedule,
under acknowledgement.
12.8 Incident / injury statistics shall be maintained by all agencies cause wise.
12.9 Investigation of accidents and dangerous occurrences

Besides reporting, it shall be the responsibility of the contractor to constitute a team
(members as per the gravity of the incident) of responsible person to thoroughly investigate
all incidents involving near-miss accidents, lost-time and reportable accidents and
dangerous occurrences with a view to finding out the causative factor, taking remedial
measures and fixing responsibility, and make a copy of the investigation report along with
action-plan, specifying a definite time-frame for implementation of the findings, available
to the Engineer in-charge forthwith.
13. MEDICAL AND FIRST AID AMENITIES:

13.1 It is the responsibility of each contracting agency to ensure the availability of suitable
arrangements at their work site for rendering prompt and efficient First aid to injured
persons.
13.2 Arrange one trained and certified first aid for every twenty workers in each shift.
13.3 Ambulance with proper equipment for prompt transportation of the injured persons to a
physician or a hospital shall be provided before start of the work in cases where 500 or more
than 500 workers are employed. For smaller contracts, where less than 500 workers are
employed, Contractor shall have a tie-up with suitable Agency for providing Ambulance with
proper equipment for prompt transportation of the injured persons to a physician or a
hospital in case of an Accident / Emergency. Further, Contractor shall submit a proof of the
same to EIC/Safety Officer of NTPC.
13.4 Deploy one full time construction medical officer (qualification as per Schedule XI of BOCW
Central Rules -1998) for cases where 500 or more workers are employed (upto one thousand
workers) and one additional construction medical officer for additional one thousand
workers or part thereof. For smaller contracts, where less than 500 workers are employed,
Contractor shall have a tie-up with suitable Hospital / Nursing home in the vicinity of the
14
Project/Site where work is being executed, for providing adequate medical treatment by
qualified medical officers and nursing staff, as and when required. Further, Contractor shall
submit a proof of the same to EIC/Safety Officer of NTPC.
Notwithstanding anything stated above, Contractor/Agency shall strictly comply with the
requirements of relevant BOCW Act/ BOCW Rules/ Factory Act/Factory Rules/ any other
statutory Act/Rules/Law with regards to providing suitable medical facilities to the workers.
In case contractor fails to employ the required construction medical officer alongwith
Additional staff, corresponding payment for the same shall not be made and/or necessary
action as per provisions of the Bidding documents shall be taken by NTPC.
13.5 Additional staff including one nurse, one dresser-cum compounder, one sweeper-cum-ward
boy with each construction medical officer for full working hours
13.6 The Telephone nos. of Medical officer, Hospital(s) or ambulance shall also be conspicuously
displayed at each work site.
13.7 First-aid kits as approved by medical officer shall be provided at accessible points in the ratio
of at least one kit for every 50 employees.
13.8 Health Management: The site manager shall implement health examinations for the
working personnel on a regular basis.
Types of health
Target Frequency
examination
General health
All workers Annual
examination
Occupational health
Worker engaging in noise, dust,
examination
vibration, harmful light generating Annual
(Audiometric, PFT,
work
Vision etc.)
Occupational Personnel involved in operation of
health examination Cranes, heavy vehicles Annual
(Vision)
Occupational
health examination At the time of induction
Workers engaged at Height Works
(Vertigo/Height training and every year
pass)
14. TESTING & EXAMINATION OF LIFTING, TOOLS, TACKLES, PRESSURE VESSELS AND OTHER
EQUIPMENT:
14.1 All the lifting equipment, tools, tackles, pressure vessels etc. shall be tested & examined as
per BOCW or Factories Act and rules made there under.
15
14.2 The records & certificates of such testing & examination shall be maintained and readily
available for reference to statutory authorities/engineer-in-charge.
14.3 Proper color coding system should be maintained and marking should be done accordingly
on all lifting tackles.
14.4 Regular testing of ELCBs and RCCBs by competent electrician must be ensured by agencies
and record should be maintained.
15. EMERGENCY MANAGEMENT PLAN

15.1 The contractor shall ensure that an Emergency Management Plan is prepared to deal with
emergencies arising out of:
a. Fire and explosion;
b. Collapse of lifting appliances and transport equipment;
c. Collapse of building, sheds or structure etc.;
d. Gas leakage or spillage of dangerous goods or chemicals;
e. Drowning of workers, sinking vessels, and
f. Landslides getting workers buried; floods, storms and other natural calamities.
15.2 While arrangements shall be made for emergency medical treatment and evacuation of the
victim in the event of an accident or dangerous incident occurring, the chain of command
and the responsible persons of the contractor with their telephone numbers and addresses
for quick communication shall be adequately publicized and conspicuously displayed in the
workplace.
15.3 It is also required that there is a tie-up with the hospitals and fire stations located in the
neighborhood for attending to the casualties promptly and emergency vehicle kept on
standby duty during the working hours for the purpose.
15.4 It shall be the responsibility of the contractor to keep the Local Law & Order Authorities
informed and seek urgent help, as the case may be, so as to mitigate the consequences of
an emergency. Prompt communication to NTPC, telephonically initially and followed by a
written report, shall be made by the contractor.
16. ENFORCEMENT OF SAFETY CODE, SAFETY RULES & REGULATIONS:

The Engineer-In charge shall ensure that the contractor is exercising at all times, reasonable
and proper precautions for the safety of people at works and complying with the provisions
of current safety rules and laws according to safety code and relevant statutes of state/central
governments. In case of negligence or default, the agency shall be penalized suitably as per
penal provisions of NTPC Safety Rules.
17. WORK PERMIT SYSTEM
17.1 The Contractor shall implement Work Permit system, which is a formal written system used
to control certain types of work that are potentially hazardous. A work permit is a document,
which specifies the work to be done, and the precautions to be taken. Work Permits form an
essential part of safe systems of work for many construction activities. They start the work
16
only after safe procedures have been defined and clearance taken from respective NTPC EICs.
Permits to Work are usually required in high-risk areas as identified by the Risk Assessments.
17.2 Examples of high-risk activities include but are not limited to:
i) Entry into confined spaces
ii) Cutting & welding
iii) Working at Height along with
checklist iv) Working on electrical
equipment
v) Heavy lifting operations
vi) Removal of grating/ Handrail / floor opening
vii) Material Shifting
The copies of recommended formats for reference is given in annexure-IV.
17.3 The permit-to-work system should be fully documented, laying down:

i) How the system works
ii)The jobs it is to be used for;
iii) The responsibilities and training of those involved; and
iv) How to check its operation;
17.4 A Work Permit authorization form shall be completed with the maximum duration period not
exceeding 12 hours.
17.5 A copy of each Permit to Work (PTW) shall be displayed near to work are (on PTW Display
board) in close proximity to the actual works location to which it applies.
18. ACCESS TO AND FROM THE WORKPLACE
18.1 Safe, clean, well lit, unencumbered access and egress to and from work areas shall be
maintained at all times in normal operating conditions.
18.2 The number and location of accesses and egresses from and to the workplace shall be
adapted to the number of people likely to be present at any time, and therefore to evacuate
from the workplace in case of emergency.
18.3 If access and egress to work areas are restricted due to operational conditions (e.g. access
restricted due to pressure testing, etc.), alternative access and egress ways must be
implemented, so far as is reasonably practicable. If this is not reasonably practicable, all
concerned organizations and persons must be informed of the access restrictions, and work
scheduling must be adapted in consequence.
18.4 Temporary access to height or into ground openings shall be of purpose made material such
as scaffolds, stair cases/towers and ramps, which incorporate guardrails .
19. INTERFERENCE WITH MOVING VEHICLES AND PEDESTRIANS
17
19.1 The circulation of vehicles and pedestrians must be segregated by establishing restricted
areas, one way routes where possible, pedestrian crossing zones and designated parking
areas.
19.2 The appropriate measures must be implemented in order to prevent collision between
pedestrians and vehicles at pedestrian crossings. This may include, but shall not be limited to:
- Mirrors;
- Lighting;
- Speed bumps before the crossing point.
19.3 Vehicle and pedestrian ways shall be physically separated with Hard-barriers, so far as is
reasonably practicable, and be indicated with signs.
19.4 When it is not reasonably practical to implement a physical segregation, pedestrians must
maintain safety distance of at least 2 meters from moving/operating vehicles at all times.
19.5 Traffic rules must be made visible through signage and traffic stops, consistent with those
used on public
19.6 Roads as per road safety requirement.
19.7 All pedestrians on Project sites must wear high-visibility garments.
19.8 Pedestrians (including banksmen) must wear high-visibility garments in all areas where trucks
and other vehicles (forklifts, cranes, etc.) maneuver. These areas must be clearly signaled /
marked (floor painting, Hard-barriers, signs, etc.).Additional points:
19.9 Competent banksmen must be used for operations involving reversing or maneuvering where
space or view is restricted.
19.10 Drivers must only operate vehicles they are competent to drive and must follow the established
traffic routes and comply with all site rules.
19.11 The maximum driving speed on site is 15 km per hour.

19.12 Drivers and passengers must not get on or off moving vehicles.
19.13 When driving a forklift, forks must be lowered, the mast tilted back.
19.14 Smoking, eating, drinking, using a mobile phone or using earbuds or headphones when
driving a vehicle is strictly prohibited.
19.15 When the vehicle is not in use, it must be ensured that:
• The engine is stopped and prevented from unauthorized use (e.g.: starter key
removed), brake applied (and with wheels chocked for heavy vehicles);
• All raised parts are lowered to the ground or put in a safe position (cranes);
• It does not obstruct emergency exits, other routes, fire equipment or electricity
panels.
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20. HOUSEKEEPING
The contractor shall ensure that their work area is kept clean, tidy and free from debris
generated by their activities. All debris/scrap should be stored in separate bins. The work
areas must be cleaned on a daily basis and
a full cleaning session of each area shall be
conducted on a weekly basis. All
equipment, materials and vehicles shall be
stored in an orderly manner. Access to
emergency equipment, exits, telephones,
safety showers, eye wash stations, fire
extinguishers, pull boxes, fire hoses, etc.
shall not be blocked or otherwise
disturbed, restricted or delayed.
21. STACKING AND STORAGE PRACTICE

Contractor Agency shall ensure stacked material is bonded on a stable and level footing
capable of carrying the mass of the stack. Adequate clearances shall be provided between
the sides of the stack and top to facilitate unimpeded access to service equipment like
overhead wiring, cranes, forklifts and firefighting equipment, and hoses. Circular items shall
be sufficiently choked with wedges not with odd bits of materials. Free-standing stacks of
gunny bags and sacks such as Cement bags shall be stacked to prescribe safe stacking
heights with layers formed for stable bonding, preventing slippage causing accidents.
Stacking against walls shall not be permissible.
Contractor shall maintain the premises and surrounding areas in clean and clear manner
with safe access and egress. There shall be sufficient and adequate storage racks, shelving,
bins and pallets and material handling equipment to stack his construction materials such
as Pipes, Structural and his construction enabling materials. Unwanted materials shall be
promptly moved away for efficient material movement.
Any temporary store shed will be built in conformity with fire safety requirements. The
stores must be provided with adequate lighting arrangement (Flame proof / intrinsically
safe depending upon the Zone category) and must be equipped with sufficient fire
extinguishing arrangement. “No Smoking” and other relevant signage must be displayed
conspicuously at strategic locations and safety precautions must be strictly enforced.
All material should be kept at least 150mm above from the ground by providing wooden
packing below. Maximum height of material stacking should not be greater than 3 meter.
All loose material must be kept in wooden box or in sharp edge protected drum and
material identification details to be displayed. Materials inside store room should be kept
on scaffold rack.
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Gas cylinder storage area must be 30m away from the hot work zone and separate storage
facility must be available for empty and full cylinder with proper shed. Storage area must
be design in a way that 6 meter distance between LPG/DA and oxygen maintained
22. CONFINED SPACES

All Confined Spaces belonging to Subcontractor shall be identified and clearly signed
posted as a confined space forbidden to unauthorized Personnel at every entrance. A
method for preventing entry must be established and maintained for all Confined Spaces.
Physical prevention system (such as locks) is preferred.
Before commencing work in a Confined Space, the Subcontractor must obtain a Permit to
Work from the relevant authority.
The following requirements shall be met at any time:

• Only competent and trained workers can participate to work in confined spaces
(as a minimum as per local Law). A Confined Space Entry Log (or equivalent) must
be used to identify the person inside the Confined Space at any time;
• Air Analysis tests must be carried out to determine if the Confined Space is oxygen
deficient and/or contains flammable substances, toxic agents, carbon monoxide
and/or harmful physical agents. The air shall be analyzed before starting work,
during work and after work. Adequate ventilation must be provided;
• Working in the confined space without a watcher is strictly forbidden. An adequate
means of communication is required and shall enable easy and clear
communication:
• Between those inside the space,
• Between those inside the space and those outside,
• To summon help in case of emergency;
• Adequate emergency provisions must be in place. In particular, necessary rescue
equipment must be ready, pre inspected and available. The arrangements need to
be suitable and sufficient for the rescue of persons in the event of an emergency.
23. FIRE PROTECTION AND PREVENTION

Routine hot works should be described in the contractor Risk Control Plan .Non-routine hot
works are submitted to daily hot works permits given by the relevant authority.
Full and unrestricted access to emergency exits, fire-fighting equipment, fire control and
emergency vehicles shall be maintained at all times. The Subcontractor shall provide, install
and maintain their own temporary fire protection against hazards they introduce to the Site
(work areas, storage areas, and temporary facilities under their responsibilities).
Fire extinguishers shall be inspected at least annually by a certified person and visually
inspected monthly and documented by the Contractor.
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24. ELECTRICAL SAFETY
Personal authorization must be issued by Contractor Management (or formally designed
delegates) likely to perform or supervise electrical works.
Without such an authorization validated by EIC, no Contractor’s employee shall undertake
electrical works.
No live work on high voltage or medium voltage is allowed. All high voltage and medium
voltage electrical works must be performed on isolated equipment and only after verification
of absence of voltage with suitable equipment. Low voltage and very low voltage live work is
only allowed for measurement tests and checks of equipment. The below measures will be
taken:
• Work practices must protect against direct or indirect body contact by means of tools or
materials and be suitable for work conditions and the exposed voltage level
• A Lockout and Tagout procedure must be applied prior to commencing any electrical work.
Prior to commencing works on isolated equipment, a verification of absence of voltage with
suitable safety test equipment must be performed.
• Energized panels will remain locked with a specific key or tool whenever they are unattended
and tagged with the signs and warnings indicating the presence of danger. If not reasonably
practicable, a restricted area delimited with physical barriers and supported by warning signs
must be implemented around the opened equipment.
• Only qualified electrical Contractor Personnel may enter substations and/or transformer vaults
and only after being specifically authorized by NTPC EIC.
• All joints (Both terminal and intermediate) in cable should be made using lugs and joint area
should be crimped using crimping tools.
• All temporary connection should be provided through 30mA ELCB/RCCB using 3 core double
insulated cable and only 3 pin industrial plug top will be used for connection.
• Zero energy verification needs to be ensured before any electrical operation using only VAV
before working on a live circuit which has been isolated
• Only industrial type DB to be used for connection and weather protection shed needs to be
provided for every DB and shed height should not be less than man height.
• Double earthing protection must be provided for every electrical equipment and earthing
value should be less than 1 Ohm
• Deployment of trained, experienced & licensed electrician as well as licensed electrical
supervisor must be ensured at site as per Rule-45 of the Indian Electricity Rules, 1956 ;
• EIC May perform screening/ competency test for all contractor electrical professions i.e.
electrical engineers and helpers. Selection/ rejection of the personnel who appear for the
screening is sole discretion of EIC
• Electrical helper who will be engaged in helping the electrician/ engineer must have minimum
ITI certificate to be eligible for working with him
• All PPE’ s used while being involved in electrical work must be as per IS Standards available for
electrical work
25. COMPRESSED GAS CYLINDERS

Gas cylinders shall be securely stored and transported, and identified and used in line with the
safety Requirements as per Gas Cylinder Rules -2106.
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Hose lines shall be adequately protected, inspected and tested for leaks in line with the safety
Requirements. Flash back arrestor /NRV must be used at both ends of the hoses and all hose
should be free from damage and fixed properly preferably using crimping clamps. Leakage test
must be done before every use by soap solution and physical inspection of hose must be
carried out regularly. Only trolley attached with wheel will be used for cylinder transportation
in which cylinders must be kept secured with chain. Only Industrial type regulator fitted with
two stage double dial pressure gauze is allowed to be used.
26. LIFTING OPERATIONS
The Contractor shall prepare a lifting plan, checked and submit for authorization by
contractor’s competent authorized persons prior to any lifting operation and formally
communicated to all persons undertaking the work.
All persons preparing, issuing lifting plans and all persons involved in lifting operations must
be subject to formal competence checks by the contractor to ensure necessary training,
experience and qualification prior to commencing work. The Subcontractor must ensure that
their nominated Lifting Leader has appropriate qualifications.
Contractor lifting plans include:
The lifting methodology, step by step
The risk analysis of the operation including consideration for weather conditions and work
environments (e.g.: proximity of hazards and obstructions to the load, consideration for
overturning, load integrity) where appropriate and consideration for simultaneous operations
and the measures taken to avoid conflicting tasks in the lifting area
The identification of the designated lifting area, the fall zone and the control measures to
prevent access such as barriers, signs, etc.
The description of the type, weight, size, shape and center of gravity of the load and the
method used for slinging, attaching and detaching the load with the availability of approved
lifting points on load when necessary
The list of the certified and inspected equipment and lifting accessories to be used
The composition of the team required to perform the task (crane driver, rigger, etc.) with the
needed qualifications and description of their roles and responsibilities including the intended
communication method
Any Heavy equipment (crane, winch machine, etc.) manufactured less than 15 years from the
current year shall be only allowed to be used at our project Site’s. Pre-safety Inspection of the
equipment by safety deptt. shall be done before mobilizing the equipment at our project site.
The contractor must ensure that a competent operational leader is formally appointed to
supervise each lifting operation. All lifting plans must clearly define the specific roles and
responsibilities for each person involved (e.g.: crane drivers, lifting coordinators and riggers)
and must be checked and issued prior to lifting operation. Clear communication channels must
be formally established and maintained between everyone involved in a lift with only
authorized person giving instruction to the operator.
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Special permission needs to be taken from NTPC EIC for tandem lifting and for any non-routine
lifting operations must strictly adhere to the guidelines described in corresponding Standard /
Procedures / Directive.
No employee of the contractor shall be positioned under a suspended load or between a
suspended load and fixed objects.
All lifting equipment and accessories must have valid manufacturers certificates or thorough
examination records and be uniquely identified, marked with the safe working load, listed in a
register and subject to formal regular inspection as per EHS requirements and shall have valid
certificates from a competent authority. Inspection before use by the operator is mandatory.
All lifting hooks must have latch. All cranes shall be fitted with Automatic Safe Load Indicator
(ASLI) and Anemo Meter.
The contractor shall operate and maintain cranes and hoisting equipment in accordance with
manufacturers' specifications and limitations and the safety Requirements. All defective, non-
inspected or unidentified (safe working load / identification number) lifting equipment or
accessories must be either removed from site or physically prevented from use.
27. LOCKOUT TAGOUT (“LOTO”)

Prior to performing work on Machines or Equipment, the Subcontractor shall ensure that all
energy sources are isolated and verify the absence of residual energy (e.g.: by using specific
voltage detecting device for electricity).
At any time, the contractor shall follow the Site-specific LOTO and Permit to Work rules. The
contractor must ensure that all of their affected Subcontractor Personnel receive the necessary
training. Lockout/ Tagout must be implemented before servicing and maintenance is
performed on Machines and Equipment, which could unexpectedly start-up, become
energized, or release stored energy exposing persons to a risk of injury, unless the works
undertaken are performed using alternative measures that provide effective protection.
Absence of residual energy must be verified using the suitable equipment or process adapted
to the machine and the kind of energy to be checked before start of work. The contractor must
procure suitable VAV instrument for verification of absence of voltage before implementing
LOTO all by themselves.
When the contractor is in charge of LOTO, each authorized person must be issued with an
individual lock with a unique key. The contractor shall secure areas where energy sources have
been de energized, so as to prevent the access of unauthorized personnel and erect suitable
signs. All affected Personnel shall be notified.
Once an item of electrical equipment has been energized, an item of mechanical plant and/or
System has been erected and released for Commissioning, no work will be allowed on such
item of Equipment or System unless a valid Permit to Work (PTW) has been obtained from the
relevant authority.
28. MONTHLY SAFETY REPORT

Agency has to submit the monthly safety activity report in the form of Lead-Lag indictor to NTPC
Safety Deptt. Sample format attached as annexure –IV.
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29. In case the Contractor doesn’t adhere to any of the provisions of the NTPC Safety Rules for
Construction and Erection of Power Plants, corresponding payment for the provisions not
adhered, shall not be made and/or necessary action as per provisions of the Bidding documents
shall be taken by NTPC.
SECTION-II
1. Safety at workplace and equipment
1.0 GENERAL PROVISIONS:

1.1. Housekeeping:
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a. The contractor shall be primarily responsible for maintaining Good housekeeping and safety
standards in the workplace;
b. Loose materials that are not required for use shall not be placed or left behind so dangerously as
to obstruct workplaces or passageways;
c. All projecting nails shall be removed or bent to prevent injury;
d. Equipment, tools and small objects shall not be left lying unattended or unsecured from where
they could fall or cause a person to trip;
e. Scrap, waste or rubbish shall not be allowed to accumulate in the site as these combustibles can
create serious fire hazards and affect safe working;
f. Workplaces and passageways that become slippery owing to spillage of oil or other causes shall
be cleaned up or strewn with sand, ash or the like;
g. Portable equipment shall be returned after use to their designated storage place.
1.2. Means of access and egress shall consist of
a. Adequate and safe means of access and egress shall be provided in all workplaces;
b. The means of access and egress shall be maintained in a safe condition;
1.3 Lighting and ventilation
a. All practical measures shall be taken to prevent smoke, fumes etc. from obscuring any workplace
or equipment at which any worker is engaged;
b. Adequate and suitable artificial lighting shall be provided where natural lighting is not
sufficient as per IS 3646 (Part II). The artificial lighting so provided shall not cause any
incidental any danger, including that of producing glare or disturbing shadows;
c. To prevent danger to health from air contamination by dust generated during grinding,
cleaning, spraying or manipulation of materials as also to provide protection against
dangerous gases, fumes, vapours, mist, etc. effective arrangements shall be made for
ventilation;
d. Workers shall be provided with suitable respiratory protective equipment, if it is not
technically possible to have uncontaminated air. To this end, a study by a competent person
shall be made to decide on the due protection. Sufficient illumination at all times for
maintaining safe working conditions shall be provided where building workers are required to
work or pass, and for passageways, stairways and landings such illuminations shall not be less
a than 0.5 foot candles at the floor level;
e. Where natural lighting is not adequate to prevent danger, adequate and suitable lighting shall
be provided as per IS: 3646 – Part II;
f. Artificial lighting shall not cause any danger due to a brightness greater than 10 foot candles
per square inch, except where the angle of inclination from the eye to the source or the part
pf the fitting as the case may be exceeds 200, including that of producing glare or disturbing
shadows;
g. Where necessary to prevent danger to health from air contamination by dust from the
grinding, cleaning, spraying, or manipulating of materials or objects, arrangements shall be
made to limit the concentration of the pollutants by thorough ventilation, and dust generated
due to movement of earthmoving machinery and other construction equipment, by spray of
water in the area from time to time;
h. Adequate ventilation by the circulation of fresh air shall be maintained in such places where
the concentration of pollutants is likely to affect the health of the workers;
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i. Special care shall be taken to ventilate the workplace where gas cutting, welding or other
operations involving generation of dangerous fumes, vapours, mists, gases etc is likely;
j. Where it is technically not possible to eliminate dust or noxious or harmful fumes or gases
sufficiently to prevent injury to the health of the workers, the contractor shall provide suitable
respiratory equipment like dust mask or gas/fume mask or breathing apparatus or other
suitable respiratory equipment.
1.4. Dangerous and harmful environment:

a. When an internal combustion engine exhausts into confined space or excavation or tunnel or any
other workplace where neither natural ventilation nor artificial ventilation system is adequate to
keep the carbon monoxide content of the atmosphere below fifty parts per million, adequate and
suitable measures shall be taken at such workplace in order to avoid exposure of building workers
to health hazards;
b. No building worker shall be allowed to enter any confined space or tank or trench or excavation
wherein there is given off any dust fumes or other impurities of such nature and to such extent as
is likely to be injurious or offensive to the building worker or in which explosives, poisonous,
noxious or gaseous material or other harmful articles have been carried or stored or in which dry
ice has been used as a refrigerant, or which has been fumigated or in which there is a possibility
of oxygen deficiency, unless all practical steps have been taken to remove such dust, fumes or
other impurities and dangers which may be present and to prevent any further ingress thereof,
from such workplace or tank or trench or excavation;
c. No worker shall be allowed to enter any such space unless a responsible person has certified it
safe and fit for the entry of such building workers.
1.5. Fumes/gases due to Welding and gas-cutting operations: When welding or cutting operations
are carried out in a confined space:
a. Adequate ventilation, by means of exhaust fans or forced draught, as the condition may
require, shall be constantly provided; otherwise enough quantity of air shall be circulated by
means of air compressors to dilute the contaminant within permissible limits;
b. Workers shall take necessary precautions to prevent unburned combustible gas or oxygen
from escaping inside a tank or vessel or other confined space;
c. Welding or cutting operations on any container that has held explosives or where inflammable
gases may have been generated, shall be undertaken after the container has been thoroughly
cleaned by steam or other effective means; and
d. Gas-test shall be carried out ensure that the confined space is completely free from
combustible gases and vapours.
1.6. Dust, gases, fumes

a. Concentration of dust, gases or fumes shall be prevented by providing suitable means to
control their concentration within the permissible limit so that they may not cause injury or
create health hazard to a building worker;
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b. For protection against such hazardous substances, besides efficient and effective means of
control, personal protective equipment like dust masks, breathing apparatus, other
respiratory appliances, goggles, as the case may be, shall be provided.
1.7. Excessive noise:

a. Adequate measures shall be taken against the harmful effects of an excessive noise;
b. Use of earplugs/muffs and anti-vibration gloves shall be ensured to protect the workers from the
impact of exposure to such dangers;
c. The noise level in no case shall exceed as prescribed in the concerned Rules and exposure in excess
of 115 dBA over the period of a quarter of an hour cannot be permitted:
1.8. Corrosive substances:

a. All corrosive substances, including alkalis and acids, shall be stored and used by a person
dealing with such substances at a building or other construction work in such a manner that it
does not endanger the building worker and suitable protective equipment shall be provided
by the employer to a building worker during handling or use of such substances at a building
or other construction work and in case of spillage of such substances on the building worker,
immediate remedial measures shall be taken;
b. While protection of the body could be ensured by use of corrosion resistant apparel/overalls,
suitable goggles, gloves, apron, gum boots etc. shall be made available to all concerned
personnel;
c. To deal with an accidental spillage of a corrosive substance on the body of a worker, the facility
of eyewash fountain or water shower, as the case may be, shall be installed, within the easy
reach of the workplace.
1.9. Eye protection:
a. Suitable personal protective equipment for the protection of eyes shall be provided and used
by the building worker engaged in operations like welding, cutting, chipping, grinding or
similar operations which may cause hazard to his eyes;
b. Goggles or face shield or welding screen with suitable shade of glass/filters etc shall be
provided for the protection of the eyes.
1.10. Overhead protection:

a. It shall be ensured that at the building or other construction site, overhead protection is
erected along the periphery of every building under construction that shall be of fifteen
meters or more in height when completed;
b. Overhead protection shall not be less than two meters wide and shall be erected at a height
not more than five meters above the base of the building and the outer edge of such
overhead protection shall be one hundred fifty millimeters higher than the inner edge
thereof or shall be erected at an angle of not more than twenty degrees to its horizontal
sloping into the building;
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c. It shall be also ensured that at the building and other construction work that any area
exposed to risk of falling material, articles or objects is roped or cordoned off or otherwise
suitably guarded from inadvertent entry of persons other than building workers at work in
such area.
1.11. Lifting and carrying of excessive weight:
a. No building worker lifts by hand or carries overhead or over his back or shoulders any materials,
articles, tools or appliances exceeding in weight the maximum limits as set out in the following
table unless aided by any other building worker or a mechanical device;
b. No worker aided by other workers, lift by hand or carry overhead or over their back or shoulders
any materials, articles, tools or other appliances exceeding in weight the sum total of the
maximum limits as prescribed in the concerned Rules, unless aided by a mechanical devices:
1.12. Protections against fall of persons –
a. All scaffolds/working platforms at height of two metres or more shall be fenced;
b. All guard-rails for the fencing of floor openings, gangways, elevated workplaces shall be made of
sound material, good construction and possess adequate strength and be between 1 m and 1.5
m above platform level, consist of two rails (two ropes or chains may be used if they are
sufficiently taut) and supporting stanchions;
c. Intermediate rails, ropes or chains shall be midway between the top and lower of edges of the
top rail;
d. Sufficient number of stanchions or standard poles or uprights shall be maintained to ensure the
required stability and resistance;
e. Guard-rails shall be free from sharp edges and be maintained in good repair;
f. Floor openings through which persons could fall, shall be guarded by covering or fencing;
g. If the means of protection is removed to allow the passage of persons or goods or other purpose,
the same shall be replaced as soon as possible, while making temporary arrangements for
reasonable degree of safety in the meanwhile;
h. Covers for floor opening shall be safe to walk on and if vehicles operate thereon it shall be safe
for the same. This will require the contractor to have prior assessment of expected loads;
i. Cover for floor opening shall be secured by hinges, grooves, stops or other effective means
against sliding, falling down or lifting out or any other inadvertent displacement;
j. Covers for any openings shall not constitute any hindrance to traffic and, as far as practicable,
be flush with the floor;
k. If covers constitute as grids, the bars shall be spread not more than 5 cm apart;
l. Elevated workplaces at more than 2 m above the floor or ground shall be protected on all open
sides by guardrails. It is commonly observed that fragile barricade tapes are used as a substitute
of a strong and dependable fencing. This practice is prohibited. The barricade tapes can be used
as markers/route guide only;
m. Elevated workplaces shall be provided with safe means of access and egress such as stairs, ramps
or ladders according to suitability;
n. Persons employed at elevated workplaces or other situations at more than 2m from which they
may fall, shall be protected by means of adequate safety nets, or platforms, or be secured by
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safety belts with the lanyard properly anchored above the head level of the user. All possible
effort shall be made to have strong and dependable mechanical arrangement.
1.13. Protection against fall of objects and materials:
a. Materials and objects such as scaffolding materials, waste materials or tools shall not be thrown
up or down from heights, as they are liable to cause injury;
b. If materials and other objects cannot be safely lowered from heights, adequate precautions such
as the provision of fencing, lookout men or barriers shall be provided to protect any person from
injury.
1.14. Protection against entry of unauthorized persons:
a. Construction zones in the site and built up areas alongside main traffic routes shall be
barricaded;
b. Unauthorized persons shall not be allowed access to construction sites and visitors shall be
provided with the required protective equipment and it be ensured that they use them
effectively.
1.15. Head protection and other protection apparel:

Every building worker who is required to –
a. Pass through or working within the areas where there is hazard of his being struck by falling objects
or materials, shall be provided with safety helmets of the type approved and tested in accordance
with the national standards;
b. Work in water or in wet concrete or in other similar work, shall be provided with suitable
waterproof;
c. Work in rain or in similar wet condition, shall be provided with waterproof coat with hat;
d. Workers using or handling of alkalis, acid or other similar corrosive substances shall be provided
with appropriate protective equipment in accordance with the approved standards;
e. Every building worker engaged in handling sharp objects or materials at a building or other
constriction work, which may cause hand injury, shall be provided with suitable hand gloves in
accordance with the approved standards.
1.16. Stability of structures:
a. No wall, chimney or other structure or part of a structure shall be left unsupported in such
condition that it may fall, collapse or weaken due to wind pressure, vibration or due to any
other reason. Entry of persons into such locations where tall structures are being built shall
be regulated without a let up.
1.17. Safety of Structures and equipment and other safety concerns
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a. Safety of structures like scaffoldings, platforms, gangways/walkways, towers, stairs, ladders,
ramps, safety in excavation, formwork, falsework, demolition work, storage, handling and use of
explosives, inflammable substances and hazardous materials, gas cutting and welding, use of
electricity etc.; and equipment viz. construction machinery, crushers and batching plant, boiler
and other pressure vessels, transport and material handling equipment, lifting appliances, vehicles
etc., shall be operated and maintained as per approved norms and –
i. They shall be made of sound material and of good construction, free from patent defects,
provided with adequate safe guards, properly maintained, periodically inspected and strong
enough to withstand safely the loads and stresses to which they may be subjected;
ii. They shall carry enough factor of safety bearing in mind that the possibility of their abuse, which
otherwise shall be prevented by constant and adequate supervision, cannot be ruled out
altogether;
iii. It is incumbent on the contractor to ensure that only competent and authorized persons
operate the equipment or attend to electrical and mechanical systems and repair of faults or
breakdowns etc.
b. Working in the confined space may involve certain serious hazards. Strict adherence to the
conditions of Permit-to-work issued for the purpose is required;
c. Control of energy sources shall be ensured through Log-out/Tag-out practices.
1.18. Slipping, tripping, cutting, drowning and falling hazards:

a. The contractor shall keep all passageways, platforms and other places free from
accumulations of dust, debris or similar material and from other obstructions that may cause
tripping;
b. Any sharp projections or protruding nails or similar projections which may cause any cutting
hazard to a building workers shall be removed or otherwise made safe by taking suitable
measures;
c. No contractor shall allow any building worker at construction work to use the passageway, or
a scaffold, platform or any other elevated working surface which is in slippery and dangerous
condition and shall ensure that water, grease, oil or other similar substances which may cause
the surface slippery, be removed or sanded/saw-dusted or covered with suitable material to
make it safe from slipping hazard;
d. Wherever building workers are exposed to the hazarded of falling into water, they shall be
provided with rescuing arrangement from such hazard and if it is considered necessary, well
equipped boat or launch manned with trained personnel shall be provided by the contractor
at the site of such work;
e. Every open side or opening into or through which a building worker, vehicle or lifting appliance
or other equipments may fall at a building or other construction work shall be covered or
guarded suitably to prevent such fall except where free access is necessary by reasons of their
nature of the work;
f. Wherever building workers are exposed to the hazards of falling from height while employed
on such work they shall be provided by the employer with adequate equipment or means for
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saving them from such hazards, Such equipments or means shall be in accordance with the
standards as laid down;
g. Whenever there is a possibility of falling of any martial, equipment or building worker at a
construction site relating to a building or other construction work, adequate and suitable
safety net shall be provided in accordance with the above stipulation;
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2.0 SAFETY IN MATERIAL HANDLING AND WASTE DISPOSAL
2.1. GENERAL PROVISIONS:
a. All building materials stored in tiers shall be stacked, racked, blocked, interlocked or otherwise
secured safely to prevent sliding, falling or collapse and in an orderly manner to avoid obstruction
of any passageway at the place of work. Piles of materials shall be stored or stacked in such a
manner as to ensure their stability;
b. Maximum safe load limits of floors within buildings and structures in kg/cm2 shall be
conspicuously posted in all storage areas, except for floor or slab on gradient. Maximum safe load
shall not be exceeded. Material or equipment shall not be stored upon any floor or platform in
such quantity as to exceed its safe carrying capacity;
c. Ailes and passageways shall be kept clear to provide for the free and safe movement of material
handling equipment or persons. Such areas shall be kept in good repair;
d. When a difference in road or working levels exist, means such as ramps, blocking or grading shall
be used to ensure the safe movement of vehicles between two levels;
e. Material stored inside buildings under construction shall not be placed within 2 m of any hoist
way or inside floor openings nor within 3.2 m of exterior wall which does not extend above the
top of material stored;
f. Persons employed required to work on stored material in silos, hoppers and similar storage areas
shall be equipped with lifelines and safety belts;
g. Non-compatible materials shall be segregated in storage;
h. Bagged materials shall be stacked by stepping back the layers and cross-keeping the bags at least
every 10 bags high;
i. Materials shall not be stored on scaffolds or runways in excess of supplies needed for immediate
operations;
j. Bricks stacks shall not be more than 2.2 m in height. When a loose brick stack reaches a height of
1.3 m it shall be tampered back 5 cm in every foot of height above the 1.25 m level;
k. When masonry blocks are stacked higher than 2 m, the stack shall be tapered back on half block
per tier above the 2 m level;
l. Material or equipment shall not be stored or placed so close to any edge of a floor or platform as
to endanger the safety of persons below or working in the vicinity. Where stacking, unshackling,
stowing or unstaring of construction material or article, or handling in connection therewith
cannot be safely carried out unaided, reasonable measures to guard against accident or dangerous
occurrences shall be taken by shoring or otherwise to prevent any danger likely to be caused by
such handling;
m. Stacking of material or article shall be made on firm foundation not liable to settle and such
material or article and shall not overload the floor on which such stacking is made;
32
n. The material or articles shall not be stacked against partition or walls o f a warehouse or stores
unless it is known that such partition or the wall is of sufficient strength to withstand the pressure
of such materials or articles;
o. The materials or articles shall not be stacked to such a height and in such a manner as would render
the pile of such stack unstable and cause hazards to the building workers or the public in general;
p. Where the building workers are on stack exceeding one point five meters in height, safe means of
access to the stack shall be provided;
q. All stacking or unshackling operations shall be performed under the supervision of a responsible
person for such stacking or unstacking;
r. The stacking of construction materials or articles shall not be made near the site of excavation,
shaft, pit or any other such opening;
s. Stacks that may lean heavily or become unstable or collapse are barricaded shall be avoided;
t. Structural steel, poles, pipe, bar stock and other cylindrical materials, unless racked, shall be
stacked and blocked so as to prevent sliding, spreading or tilting.
2.2. LUMBER:
a. Used lumber shall have all nails withdrawn before stacking;
b. Lumber shall be stacked on level and solidly supported sills;
c. Lumber piles shall not exceed 6 m in height provided that lumber is handled manually, shall not
be stacked more than 5 m height;
d. Lumber shall be so stacked as to be stable and self-supporting.
2.3. STACKING OF CEMENT AND BAGS CONTAINING OTHER MATERIALS:
a. The cement or other material in bags shall be stacked in a header and stature-wise in rows
alternately in not more than 10 numbers and there will be circulation of space of at least 600
mm in between two such rows;
b. While removing bags from the stack pile the stability of such stack pile shall be ensured;
c. Bags containing cement or lime shall be stored on a firm ground;
d. The materials like bricks, tiles or blocks shall also be stored on a firm ground;
e. Reinforcing steel shall be stored according to its shape, size and length and stack of reinforcing
steel kept as low as possible;
f. No pipe shall be stored on rack or in stack where such pipe is likely to fall by rolling;
g. The angle of repose shall be maintained where loose materials are stacked;
h. When dust laden material is to be stored or handled, measures shall be taken to suppress the
dust produced by such storing or handling and suitable personal protective equipment
supplied to and used by the building workers working for such storing or handling.
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2.4. DISPOSAL OF DEBRIS AND WASTE MATERIAL:
a. It shall be ensured that debris is
i. Handled and disposed of by a method, which does not cause danger to the safety of a
person and not allowed to accumulate so as to constitute a hazard;
ii. Kept sufficiently moist to bring down the dust under control;
iii. Not thrown inside or outside from any height of such building or other construction work;
b. Brought down by suitable means/chutes provided for the purpose and on completion of work,
leftover building material, article or other substance or debris shall be disposed off as soon as
possible to avoid any hazard to any traffic or person;
c. Whenever materials are dropped more than 6 m to any point lying outside the exterior walls
of the building an enclosed chute of wood, or equivalent material shall be used;
d. When debris is dropped through holes in the floor without the use of chutes, the area where
the material is dropped shall be completely enclosed with barricades not less than 1.1 m high
and not less than 1.9 m back from the edge of the opening above. Signs warning of the hazard
of falling material shall be posted at each level;
e. All scrap lumber, waste material and rubbish shall be removed from the immediate work area
as the work progresses;
f. Disposal of waste material or debris as per the guideline issued by CPCB in compliance of Rule
10 sub-rule 1(a) of C & D Waste Management Rules, 2016).
g. All bio-degradable material shall be disposed off in the pit for making compost. Pellets can
also be made from bio-degradable material
h. All solvent wastes, oil rags and flammable liquids shall be kept in fire resistant covered
containers until removed from the work site.
2.5. HANDLING GAS CYLINDERS:

a. Gas cylinders shall not be lifted on bare slings. For lifting the cylinders, cage of suitable size
shall be used and all cylinders shall be horizontally positioned in it. Such cage shall have fencing
in such a way that there is no possibility of fall of cylinders from this cage.
2.6. RIGGING EQUIPMENT FOR MATERIAL HANDLING:
a. Rigging equipment for material handling shall be inspected prior to use in each shift as
necessary during its use to ensure that it is safe. Defective rigging equipment shall be removed
from service;
b. Rigging equipment shall not be loaded in excess of its recommended safe working load, as
prescribed in the Indian standards;
c. Rigging equipment, when not in use, shall be removed from the immediate work area so as not
to present a hazard to persons engaged in the area;
34
d. Special custom designed grabs, hooks, clamps, or other lifting accessories, for such units as
modular panels, prefabricated structures and similar materials, shall be marked to indicate the
safe working loads shall be proof tested prior to use 125% of their rated load;
e. Welded alloy steel chain slings shall have permanently affixed-durable identification standing
size, grade, rated capacity and manufacturer.
2.7. FENCING OF MOTORS ETC

a. All motors, cogwheels, chains and friction gearings, flywheels, shafting and the other
dangerous and moving parts of machinery (whether or not driven by mechanical power) and
steam pipes shall be securely fenced and the fencing of dangerous parts of machinery not
removed while such machinery is in motion or in use;
b. No part of any machinery which is in motion and which is not securely fenced, shall be
examined, lubricated, adjusted or repaired except by a person skilled and trained for such
examination, lubrication, adjustment or repairs and machine parts cleaned only when such
machine is stopped;
c. When a machine is stopped for servicing or repairs, adequate measures shall be taken to ensure
that such machine does not restart inadvertently and not only tag-out sign is required; it is also
essential that an active system of isolating the power be applied.
2.8. PROTECTION AGAINST LIGHTNING

a. Where necessary, installations shall be protected against lightning, provided further that;
b. No bare conductors or bare current-carrying parts of equipment be permitted to be installed unless
adequate precautions are taken to prevent direct pr indirect contact;
c. Only flame-proof equipment and conductors shall be installed at places where explosives or
inflammable substances are stored, handled or used or where explosive atmosphere exits;
d. Persons competent and authorized only shall attend to electrical breakdowns and other
operational faults and give or restore power to an equipment and such persons shall be easily
identifiable by their dress or special helmet worn;
e. It will constitute a standard practice to switch off portable tools while shifting from one place to
another or while leaving them behind unattended;
f. The contractor shall ensure that a system is in place to always keep tools well maintained.
2.9. VEHICULAR TRAFFIC

a. Whenever any building or other construction work is being carried on, or is located in close
proximity to a road or any other place where any vehicular traffic may cause danger to building
workers, it shall be ensured that such building or other construction work is barricaded and suitable
warning signs and lights displayed or erected to prevent such danger and if necessary, a request in
writing made to the concerned authorities to control such traffic;
35
b. All vehicles used at construction site shall comply with the requirements of the Motor Vehicles Act,
1988 (59 of 1988) and the Rules made hereunder;
c. The driver of a vehicle of any class or description operating at a construction site shall hold a valid
driving license under the Motor Vehicles Act. 1988 (59 of 1988).
2.10. USE OF SAFETY BELT OR OTHER FALL ARREST SYSTEMS:
Wherever any work at a height of 3 m or more is carried out, use of a suitable fall arrest system is
mandatory if the workplace has already not been provided with an otherwise reliable means of
protection for preventing the fall of persons from that height, provided further that:
a. Safety belt, lanyard, life lines and devices for the attachment of such life lines shall conform to
the approved standards;
b. Every building worker shall be supplied with safety belt and safety life lines for his protection and
such building worker shall use such belts and life lines during the performance of his work;
c. All building workers using safety belt and safety life lines shall have the knowledge of safe use and
maintenance of such belts and life lines and shall be supplied with necessary instructions for its
use;
d. The responsible person for supervising the use of safety belts and safety lifelines shall inspect and
ensure that such safety belts and lifelines are fit for use before taking them into use.
2.11. SAFETY NET AND ITS USE
a. Every safety net shall be of adequate strength, made of sound material and suitable for use
and conform to the approved standards;
b. The responsible person for maintenance of safety nets and their use shall ensure safe fixing of
such safety nets and provide such safety nets with suitable and sufficient anchorage so that the
purposes for which such safety net is intended for use is served;
c. Use of multi-layer safety net to be ensured to avoid fall of material/objects.
2.12. STORAGE OF SAFETY BELTS AND NETS, ETC:
a. Proper arrangement shall be made for the safe storage of safety belts, safety lifelines and safety
nets when they are not in use and are protected against mechanical damage, damages from
chemicals and damages from biological agents.
2.13. SAFETY HELMETS AND SAFETY FOOTWEAR
a. The Engineer in-charge may declare whole or part of a site as the hardhat area and in such an
eventuality it shall be the responsibility of the contractor to provide safety helmet of the
approved quality to all personnel engaged in construction and erection work, including the
visitors to the site;
b. Accordingly, wherever safety footwear is required for the safety of the personnel, the
contractor shall provide the same of the approved type free of charge.
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3.0 WELDING AND GAS CUTTING OPERATIONS
3.1 GAS WELDING:
3.1.1 GENERAL PROVISIONS:
a. All welders shall be provided with fire resistant protective clothing and equipment, such as fire
resistant gauntlets and aprons, helmets and goggles with suitable filter lenses and its usage
shall be ensured;
b. The welders shall not be allowed to wear clothing that is not free from grease, oil and other
flammable material;
c. Adequate precautions shall be taken to protect persons working or passing near welding
operations from dangerous sparks and radiation;
d. When welding or cutting is being done on materials containing toxic or harmful substances or
liable to produce toxic or harmful fumes, adequate precautions shall be taken to protect
workers from the fumes, either by
i) Exhaust ventilation, or
ii) Respiratory protective equipment;
iii) Arrangement shall be made so that welding sparks do not fall down on the persons working
below or material, which are combustible in nature and may be damaged with such sparks.
e. The oxygen pressure for welding shall always be high enough to prevent acetylene flowing back
into the oxygen cylinder;
f. Acetylene shall not be used for welding at a pressure exceeding 1 atmosphere gauge;
g. Adequate precautions shall be taken to prevent:
i) Fire being stated by sparks,
ii) Slag or hot metal; and
iii) Damage to fibre ropes from heat, sparks, slag or hot metal;
h. Precautions shall be taken to prevent flammable vapours and substances from entering the
working area;
3.2. WELDING AT PLACES WITH FIRE RISKS:
a. Unless adequate precautions are taken, no welding or cutting operations shall be allowed near the
place where combustible materials are stored, or near materials or plant where explosive or
flammable dusts, gases or vapours are likely to be present or given off. If hot work permit system
exists at the site, the same shall be followed;
b. Combustible materials and structures that cannot be removed from the vicinity of welding
operations shall be shielded by asbestos or protected by other suitable means.
3.3. WELDING IN CONFINED SPACE:

When welding or cutting operations are being carried out in a confined space;
a. Adequate ventilation, by means of exhaust fans or forced drought as the condition may require,
shall be constantly provided; otherwise enough quantity of air shall be flown in by means of
compressors to dilute the pollutants;
37
b. No blow pipe shall be left unattended inside a tank or vessel or other confined space during meal
break or other interruption of the work;
c. The worker shall take all necessary precautions to prevent unburned combustible gas or oxygen
from escaping inside a tank or vessel or other confined space; and
d. When necessary to prevent danger, an attendant shall watch the welders from outside.
3.4. WELDING ON CONTAINERS FOR EXPLOSIVE OR FLAMMABLE SUBSTANCES:

Welding or cutting operations on containers in which they are explosives or flammable
substances shall not be allowed;
i) Welding or cutting operations on any container that has held explosive or where
flammable gases may have been generated, shall only be undertaken,
ii) After the container has been thoroughly cleansed by steam or other effective means; and
iii) Found by air tests to be completely free from combustible gases and vapours; or
iv) After the combustible gas in the container has been completely replaced by an inert gas
or by water;
v) If an inert gas is used as laid down in clause 4.2.3, after the vessel has been filled with
gas, the gas shall continue to flow slowly into it thorough out the welding or cutting
operations;
vi) Before starting any welding operations on, or otherwise applying heat to, closed or
jacketed containers or other hollow parts, such containers or parts shall be adequately
vented in suitable manner.
3.5. GAS CYLINDERS
a. Gas cylinders shall be inspected, stored, handled and transported in conformity with the
requirements of Gas Cylinders Rules, 1981;
b. When in use, cylinders shall be held in upright positions by straps, collars or chains;
c. Devices referred to in clause 6.2 shall be such that the cylinders can be rapidly removed in an
emergency;
d. Welders shall not temper with or attempt to repair safety devices and valves on gas cylinders;
e. When acetylene cylinders are coupled, flash back arrestor shall be inserted between the cylinder
and the coupler block, or between the coupler bock and the regulator;
f. Only acetylene cylinders or approximately equal pressure shall be coupled;
g. No gas shall be taken from a cylinder unless a pressure reducing regulator has been attached to
the valve;
h. Only the right pressure reducing regulator shall be used for the gas in the cylinder;
i. Cylinder valves shall be kept free from gases, grease, oil, dusts and dirt;
j. Leaky cylinders charged with acetylene or liquefied fuel gas shall be taken into the open air at a
safe distance from any open flame or sparks.
3.6 HOSE
a. Only hose especially designed for welding and cutting operations shall be used to connect an oxy-
acetylene torch to gas outlet;
b. Hose lines for oxygen and for oxy-acetylene shall be of different colours and preferably of different
size;
c. Hose connections shall be sufficiently light to withstand without leakage a pressure twice thee
maximum delivery pressure of the pressure regulators in the system;
38
d. Care shall be taken that hose does not become kinked or tangled, stepped on or run-over or
otherwise damaged;
e. Any length of hose in which a flashback has burned, shall be discarded;
f. No hose with more than one gas passage shall be used;
g. Only soapy water shall be used for testing hose for leaks.
3.7. TROCHES
a. When torches are being changed, the gases shall be shut off at the pressure reducing regulators
and not by crimping hose;
b. Torches shall be lit with friction lighters or other safe source but not with matches.
c. Electric welding equipment:
d. Welding machines shall be controlled by a switch mounted on or near the machine framework that,
when opened, immediately cuts off the power from all conductors supplying the machine;
e. Welding circuit shall be so designed as to prevent the transmission of high potential from the source
of supply to the welding electrodes;
f. The maximum open circuit voltage shall be in accordance with Indian Standards;
g. Electrode conductors or cables shall not be excessive in length and shall not be longer that
necessary to perform the work;
h. Return conductors shall be taken directly to work and securely connected mechanically and
electrically to it or to the work bench, floor etc. and to an adjacent metallic object;
i. Cable shall be supported so as not to create dangerous obstruction;
j. Motors, generators, rectifiers and transformers in arc welding or cutting machines, and all current
carrying parts, shall be protected against accidental contact with uninsulated live parts;
k. Ventilating slots in transformer enclosures shall be so designed that no live part is accessible
through any slot;
l. Frames of arc welding machines shall be effectively earthed;
m. In hand-operated arc welding machines, cables and cable connectors used in arc welding circuits
shall be effectively insulated on the supply side;
n. The outer surface electrode holders of hand-operated arc welding machines, including the jaw so
far as practicable, shall be effectively insulated;
o. Electrode holders of hand-operated arc-welding machines shall, if practicable, be provided with
discs or shields to protect the operator’s hands from the heat of the arcs;
p. Only heavy-duty cable with unbroken insulation shall be used;
q. Circuit connections shall be waterproof;
r. When lengths of cable have to be joined, only insulated connectors shall be used on the earth line
and the electrode holder line;
s. Connections to welding terminals shall be made at distribution boxes, socket outlets, etc. by bolted
joints;
t. Welding terminals shall be adequately protected against accidental contact by enclosures, covers
or other effective means;
u. Electrode holder shall
i. Have adequate current capacity;
ii. Be adequately insulated to prevent shock, short-circuiting or flashovers.
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3.8. OPERATIONS
a. Arc welding and cutting operations that are carried on at places where persons other than the
welders are working or passing shall be enclosed by means of suitable stationary or mobile screens;
b. Walls and screens of both permanent and temporary protective enclosures shall be provided to
absorb harmful rays from the welding equipment and prevent reflection, and if necessary, be
painted or otherwise treated for the purpose;
c. When arc welding is done in damp confined spaces;
i) Electrode holders shall be completely insulated; and
ii) The welding machines shall be outside the confined space;
d. Welders shall take adequate precautions
i) To prevent any part of their body from completing an electric circuit
ii) To prevent contact between any part of the body and the exposed part of the electrode, or
electrode when in contact with metal; and
iii) To prevent wet or damaged clothing, gloves and boots from touching any live part;
e. Welding circuits shall be switched off when not in use;
f. Electrodes shall only be inserted in the holder with insulating means such as insulating gloves;
g. Electrode and return leads shall be adequately protected against damage;
h. Live parts of electrode holders shall be inaccessible when they are not in use;
i. Electric arc-welding equipment shall not be left unattended with current switched on.
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4.0 SAFETY IN THE USE OF ELECTRICITY
4.1. GENERAL PROVISIONS
a. Before commencement of any building or other construction work, adequate measures shall be
taken to prevent any worker from coming into physical contact with any electrical equipment or
apparatus, machines or live electrical circuit which may cause electrical hazard during the course
of his employment and suitable warning signs shall be displayed and maintained at conspicuous
places in Hindi and in local language understood by the majority of the building workers;
b. In workplaces where the exact location of underground electric power line is not known, the
building workers using jack hammers, crow bars or other hand tools which may come in contact
with a live electrical line shall be provided with approved insulated protective gloves and footwear;
c. As far as practicable, no wiring or cable, which may come in contact with water or which may be
mechanically damaged or which may result in electric shock shall be left on ground or;
d. All electrical appliances and current carrying equipment used shall be made of sound material and
adequately earthed;
e. All temporary electrical installations shall be provided with earth leakage circuit breakers;
f. It is required that all portable power-driven hand tools are provided with double insulation to
secure a high degree of protection from electrical hazards;
g. Electrical installations shall comply with the requirements of any law for the time being in force,
especially the Indian Electricity Act/Rules in particular with specific reference to the following:
i) All parts of installations shall be of standard construction not lower, from the safety point of
view, than the national standards, as applicable. All parts of electrical installations shall be so
constructed, installed and maintained so as to prevent electrical fires, explosion and shock;
ii) Earthing of metal work of electrical equipment, other than the parts which carry current, shall
be provided and will conform to Electricity Act and IS: 3042 – 1966 (code of practice for
earthing);
h. All parts of electrical installation shall be adequate size and characteristics for the work they may
be called upon to do and in particular they shall:
i) Be of adequate mechanical strength to withstand working conditions in construction

operations; and
ii) Be not liable to damage by water, dust or electrical, thermal or chemical action to which they
me subjected to in construction operations;
i. All parts of electrical installations shall be so constructed, installed and maintained as to prevent
the danger of electric shock; fire and external explosion;
j. It shall be made impossible for circuit breakers to be opened or closed inadvertently, by gravity or
by mechanical impact;
41
k. Before operation of OCBs, oil level must be checked and the event of short, extra quantity must be
filled;
l. Use of rubber gloves and rubber gum boots of tested quality where electric shock is likely to occur
shall be provided, but these shall not be considered as providing adequate protection against the
risk of electric shock in lieu of inbuilt safety arrangement in the system;
m. First-aid boxes, instruction for restoration of persons affected by electric shock shall be made;
n. Arrangement shall be made for sufficient number of CO 2 /chemical powder type fire
extinguishers/sand buckets etc.;
o. No electrical circuits shall ever be overloaded to the dangerous extent or beyond the rated capacity;
p. In confined areas, only 24 volt supply shall be used for every equipment, including hand-held
portable tools and hand lamps;
q. All electrical appliances and outlets shall be clearly marked to indicate their purpose and voltage.
4.2. FUSES
a. Fuses shall bear markings indicating their rated current, whether they are of the fast or slow-
breaking type and, as far as practicable, and their rated breaking capacity. Fuses as per need
and of correct rating shall be used in the circuit;
b. Effective measures shall be taken to ensure that persons removing or inserting fuses will not
be endangered, in particular by any adjacent live parts;
c. In case of blow of fuses only after finding out and correcting of the fault, new fuses shall be
provided in the circuit.
4.3. SWITCHES
a. All switches shall be of enclosed type and so installed and earthed as to prevent danger in their
operation;
b. Use of switches, which may connect or disconnect circuit through gravity, shall not be used.
4.4. MOTORS
a. All motors shall be equipped with a switch;
b. When a motor can be cut off from more than one place, where practicable, a stopping device
shall be installed in the immediate vicinity of the motor;
c. Motors shall be so installed as to ensure that they can be adequately cooled;
d. Motors shall be effectively protected against over current;
e. Whenever the motors installed are in the open area where there is the possibility of fall of
liquid corrosives or otherwise, it shall be suitably protected with covering;
f. Earthing shall be connected to all motors, generators etc. as prescribed in the Indian Electricity
Rules, amended from time to time.
4.5. CONNECTIONS
a. At points where conductors are joined, branched or led into apparatus, they shall be:
i. Mechanically protected, and
ii. Properly maintained;
42
b. Conductors shall be joined, branched or led into an apparatus through junction boxes,
bushings, glands or equivalent connecting devices;
c. Junction boxes or plug-out-socket couplings shall be used for joining cables wherever
practicable;
d. When parts of conductors are joined together, or conductors are joined to one another or to
an apparatus, the attachment shall be made by screwing, clamping, soldering, riveting, brazing,
crimping, or equivalent means. Loose connections shall not be provided in any case;
e. Cable joints, junction boxes and connectors shall be protected as far as practicable, against
traffic, fall of ground, water and other sources of damage;
f. Whenever armoured cables are joined, the junction boxes shall be bridged by a suitably
conducive bond between the armouring of the cables.
4.6. TRANSPORTABLE AND PORTABLE ELECTRICAL EQUIPMENT:

a. The supply of electricity to portable apparatus shall not exceed 250v;
b. Hand-held and portable machines shall be equipped with a built-in switch to switch off power
in case of emergency;
c. Hand-held electrically operated tools shall be provided with built-in switch to disconnect the
circuit when the tool is not being used;
d. Portable electrical tools, unless flameproof, shall not be used in flammable or explosive
atmosphere;
e. Only three-core cable shall be used for single-phase operated tools with the third core
connected to earth
4.7. HAND LAMPS

a. Hand lamps shall be equipped with strong cover of glass or other transparent material;
b. Portable lamp holders shall have:
i) All current –carrying part s enclosed;
ii) Insulated handle; and
iii) They shall operate at 24 v;
4.8. INSPECTION, MAINTENANCE
a. All electrical equipment shall be inspected before it is taken into use to ensure that it is suitable
for its purpose of use;
b. At the beginning of every shift every person using electrical equipment shall make a careful
external examination of the equipment and conductors for which he is responsible, especially
flexible cables;
43
c. Periodic inspections, testing, maintenance of all electrical equipment is to be made and record
of test of transformer oil and pit earthing shall be maintained;
d. Electrical conductors and equipment shall be repaired by the electrician only as far as
practicable, no work shall be done live conductors or equipment;
e. Before any work is begun on conductors or equipment that does not have to remain live;
i) The current shall be switched off;

ii) Adequate precautions shall be taken to prevent the current from being switched on
again;
iii) The conductors or the equipment shall be tested to ascertain that they are dead;
iv) The conductor and equipment shall be earthed and short-circuited; and
v) Neighbouring live parts shall be adequately protected against accidental contact;
f. After work on conductors and equipment, the current shall only be switched on again on the
orders of a competent person;
g. Electricians shall be provided with adequate tools, and person protective equipment, such as
rubber gloves, mats etc.;
h. All conductors and equipment shall be considered to live unless there is certain proof to the
contrary.
4.9. WORK IN THE VICINITY OF ELECTRICAL INSTALLATION
a. When work is to be done in the neighborhood of electrical conductors or installations, the

contractor shall ascertain the voltage carried and the works shall not be allowed to reach to
unsafe distance from them;
b. When any excavation is to be made or any bore-holed sunk, the contractor shall ascertain
whether there are any underground conductors, in or in dangerous proximity to, the zone of
operations;
c. No work shall be done in dangerous proximity to a conductor or an installation until it has been
made dead;
d. Before work begins, work permit shall be obtained from the Engineer in-charge if live electricity
lines/circuit are passing in close vicinity;
e. Before the current is restored, the contractor shall ensure that no work remain on the work
site;
f. If conductor or an installation in the neighbourhood of which work is io be done can not be
made dead, special precautions shall be taken and special instructions given to the workers so
as to prevent danger by adequately enclosing or fencing;
g. If mobile equipment has to be employed in the neighbourhood of conductors or installations
that cannot be made dead, its movement shall be so controlled as to keep it as a safe distance
from them.
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5.0 SAFETY IN THE USE OF HAND TOOLS AND POWER-OPERATED TOOLS
5.1 GENERAL PROVISIONS
a. All hands and power tools and similar equipment, shall be maintained in safe condition.
b. When power operated tools are designed to accommodate guards, they shall be equipped with
such guards, when in use;
c. Belts, gears, shafts, pulleys, sprockets, spindles, drums, fly wheels, chains and other reciprocating,
rotating or moving parts of the equipment shall be similarly guarded;
d. Personnel using hand and power tools and exposed to the hazard of falling, flying, abrasive, and
splashing objects, or exposed to harmful dusts, fumes, mists, vapours, or gases shall be provided
with the particular personal protective equipment necessary to protect them from the hazards;
e. All hand-held powered platen sanders, grinders, grinders with wheels of 5 cm or less, routers,
planers, laminate trimmers, nibblers, shears, scroll saws and jigsaws with blade shanks of 0.5 cm
wide or less shall be equipped with only a positive on-off control.
f. All hand-held powered drills, tappers, fastener drivers, horizontal, vertical or angle grinders with
wheels greater than 5 cm in diameter, disc sanders, belt sanders, reciprocating saws, saber saws
and other operating powered tools shall be equipped with a momentary contact on control
provided that turnoff can be accomplished by a single motion of the same finger or fingers that
turn it on.
5.2. HAND TOOLS

a. The contractor shall not issue or permit the use of unsafe hand tools;
b. Wrenches including adjustable pipe end and socket wrenches shall not be used when saws are
sprung to the point that slippage occurs;
c. Impact tools such as drift pins, wedges and chisels shall be kept free of mushroomed heads;
d. The wooden handles of tools shall be kept free of splinters or cracks and shall be kept tight on the
tools.
5.3. POWER OPERATED TOOLS

a. Electric power operated tools shall be either of the approved double-insulated type or shall be
grounded;
b. The use of electric cords for hoisting or lowering loads shall not be permitted;
c. Pneumatic power tools shall be secured to the hose or whip by some positive means to prevent the
tool from becoming accidentally disconnected;
d. Safety clips or retainers shall be securely installed or maintained on pneumatic impact (percussion)
tools to prevent attachments from being accidentally expelled;
e. All pneumatically riveting machine staplers and other similar equipment provided with automatic
fastener feed, which operate at more than 7 kg/cm2 pressure at the tool a safety device on the
45
muzzle to prevent the tool from ejecting the fasteners unless the muzzle is in contact with the work
surface;
f. Compressed air shall not be used for cleaning purposes except when the pressure is reduced to less
than 2 kg/cm2 and that too with effective chip guarding. The 2 kg/cm2 pressure requirement does
not apply to concrete form, mill scale and similar cleaning purposes;
g. The manufacturer’s safe operating for hoses, pipes, valves, filters and other fittings shall not be
exceeded;
h. Only personnel who has been trained in the operation of the particular tool shall be allowed to
operate power-actuated tools;
i. The tool shall be tested each day before loading to see that the safety devices are in proper working
condition. The method of testing shall be accordance with the manufacturer’s recommended
procedure;
j. Any tool found not in proper working order, or that which develops a defect during use, shall be
immediately removed from service and not used until properly repaired;
k. Tools shall not be loaded until just prior to the intended firing time. Neither loaded nor empty tools
are to be pointed at any other person. Hands shall be kept clear of the open barrel end;
l. Loaded tools shall not be left unattended;
m. Fasteners shall not be driven into very hard or brittle materials including, but not limited to, cast
iron, glazed tiles, surface hardened steel, glass block, live rock, face brick or hollow tiles;
n. Driving into materials that can be easily penetrated shall be avoided unless backed by a substance
that will prevent the pin or fastener from passing completely through and creating a flying missile
hazard on the other side;
o. No fastener shall be driven into a palled area caused by an unsatisfactory fastening;
p. Only non-sparking tools shall be used in an explosive or flammable atmosphere;
q. All tools shall be used with the correct shield, guard or attachment as recommended by thee
manufacturer.
5.4. ABRASIVE WHEELS AND TOOLS
a. All grinding machines shall be supplied with sufficient power to maintain the spindle speed at
safe levels under all conditions of normal operation;
b. Grinding machines shall be equipped with suitable safety guards;
c. The maximum angular exposure of the grinding wheel periphery and sides shall not be more
than 900, except that when the work requires contact with the wheel below the horizontal
plane of the spindle, the angular exposure shall not exceed 1200. In either case, the exposure
shall begin not more than 650 above the horizontal plane of the spindle. Safety guards shall be
strong enough to withstand the bursting of the wheel;
d. Floor and bench-mounted grinders shall be work-rests, which shall be rigidly supported and
readily adjustable. Such work-rests shall be kept at a distance not to exceed 5 mm from the
surface of the wheel;
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e. Cup type wheels used for external grinding shall be protected by either revolving cup guard or
a band type guard;
f. When safety guards are required, they shall be mounted as to maintain proper alignment with
the wheel and the guard and the guard and its fastening shall be adequate strength to retain
the fragments of the wheel in case of accidental breakage. The maximum angular exposure of
the grinding wheel periphery and sides shall not exceed 1800;
g. Portable abrasive wheel used for internal grinding shall be provided with suitable safety
flanges;
h. When safety flanges are required, they shall be used only with wheels designed to fit the
flanges. Only safety flanges, of a type and design and properly assembled so as to ensure that
the pieces of the wheel will be retained in case of accidental breakage, shall be used;
i. All abrasive wheels shall be closely inspected and ring tested before mounting to ensure that
they are free from cracks or defects;
j. Grinding wheels shall fit freely on the spindle and shall not be forced on. The spindle nut shall
be tightened only enough to hold the wheel in place;
k. All employees using abrasive wheels shall be protected by suitable eye protection equipment.
5.5. WOODWORKING TOOLS
a. All fixed power driven woodworking tools shall be provided with a disconnect switch that can
either be locked or tagged in the off-position;
b. The operating speed shall be attached or otherwise permanently marked on all circular saws
over 0.5 m in diameter or operating at over 3000 peripheral rpm. Any saw so marked shall not
be operated at a speed other than that marked on the blade. When a marked saw is
retensioned for a different speed, the marking shall be corrected to show the new speed;
c. Automatic feeding devices shall be installed on machines wherever the nature of the work will
permit. Feeder attachments shall have the feed rolls or other moving parts covered or guarded
so as to protect the operator from hazardous points;
d. All portable power driven circular saws shall be equipped with guards above and below the
base plate or shoe. The upper guard shall cover the saw to the depth of the teeth, except for
the minimum arc required to permit the base to be tilted for bevel cuts. The lower guard shall
cover the saw to the depth of the teeth, except for the minimum arc required to allow proper
retraction and contact with the work. When the tool is withdrawn from the work, the lower
guard shall automatically and instantly return to the covering position.
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6.0 SAFETY IN THE USE OF LADDERS AND STAIRS
6.1. GENERAL ASPECTS OF SAFETY RELATED TO USE OF LADDERS
a. Every ladder or step-ladder used in building or other construction work shall be of good
construction, made of sound material and of adequate strength for the purpose for which such
ladder or step-ladder is used;
b. When a ladder is used as a means of communication, such ladder shall be lashed to a fixed structure
so that while working on such ladder it does not slip;
c. A ladder or step ladder shall not stand on loose bricks or other loose packing and have a level and
firm footing;
d. No ladder shall be used which has a missing or defective rungs or rungs, which depend for support
solely on nails, spikes or other similar fixing.
6.2. MATERIALS FOR LADDERS

a. Shall be constructed with upright of adequate strength and are made of straight-grained wood,
free from defects and having the grain of such wood running length wise;
b. Shall have rungs made of straight-grained wood free for defects and mortised or securely notched
into the upright, reinforcing metal ties, if wedges shall not secure the tenors of such ladders;
c. Where it is required, in case of use of fixed ladders, sufficient foot-hold and hand-hold shall be
provided for use by the building worker;
d. Every ladder shall be -
i. Secured so as to prevent undue swaying;
ii. Equally and properly supported on each of its upright;
iii. So used as not to cause undue sagging; and
iv. Placed as nearly as possible at an inclination of four in one;
e. The use of all ladders and stepladders shall conform to the approved standards;
f. Wooden ladders shall be constructed with uprights of adequate strength as well as rungs made of
wood free from visible defects and having the grains of the wood in the ladders running lengthwise
and rungs mortised or rebutted into the uprights;
g. Uprights and rungs of metal ladders shall have a cross-section adequate to prevent dangerous
deflection, shall be equal and not less than 25 cm or more than 35 cm;
h. Rungs of metal ladders shall be kept clean so as to prevent them from becoming slippery;
i. Portable ladders shall not exceed 9 m in length;
j. Every ladder or run of ladders rising to a height exceeding 9 m shall be provided with an
intermediate landing, providing further that the intervals between landings shall not exceed 9 m.
The landings shall be of suitable size and protected by railings;
k. Defective ladders that cannot be satisfactorily repaired shall be tagged Not Fit For Use and
destroyed;
l. Wooden ladders shall not be painted, but oiled or covered with clean varnish or other transparent
preservatives;
m. Metal ladders shall be protected against corrosion by being coated with rust-proof paint or by other
means unless they are made of non-corrosive metals;
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n. Every ladder shall rise at least 1 m above the highest point to be reached and have one of the
uprights continued to that height to serve as a hand-rail at the top;
o. Ladders shall not stand on loose bricks or other loose packing but have a level and firm footing so
that they are equally supported on each upright;
p. Every ladder shall be securely fixed so that it cannot move from its top and bottom points of rest
and if it cannot be secured at the top, it shall be securely fastened at the base and if fastening at
the top is also impracticable, it shall have a man stationed at the foot holding the end to prevent it
from slipping;
q. Where a run of two or more ladders connects different floors, the ladders shall be staggered and a
protective landing with the smallest practicable opening shall be provided at each floor;
r. A ladder having only one upright or a missing or dangerously defective rung shall not be used;
s. When a ladder is placed in position, the distance between the foot of a ladder and the base of the
structure against which it rests shall be about one-quarter of its length;
t. Workers using ladders shall leave at least one hand free for climbing up and down, face the ladder,
avoid wearing slippery footwear and avoid carrying heavy or bulky loads;
u. A ladder shall not be placed in front of a door that opens towards it unless the door is fastened or
locked or guarded;
v. A ladder shall not be placed against a window frame unless the ladder is fitted with a board at the
top so that the applied load is safely distributed over the frame;
w. Metal ladders shall not be used in the vicinity of live electrical equipment;
x. Adequate means shall be provided to prevent displacement of the ladder set up in public
thoroughfare or where persons, vehicles etc. may accidentally collide with it.
6.3. PORTABLE STEPLADDERS
a. The length of portable stepladders shall not exceed 6 m and their back legs shall be adequately
braced;
b. Stepladders exceeding 1.5 m in length shall have two or more cross-ties;
c. The spread between the front and back legs shall be restricted by means of hinged metal flat
bars or high-grade fibre or other effective means;
d. When in the open position, treads of stepladders shall be horizontal.
6.4. PORTABLE TRESTLE LADDERS

a. The height of the trestle ladders shall not exceed 5.5 m;
b. The spread between the front and back legs shall be restricted by means of hinged metal flat bars
or high-grade fibre or other effective means;
c. The front and back legs shall be joined at the top by bolted steel hinges of adequate dimensions or
other effective means;
d. Both legs of trestle ladders shall be equipped with sufficient number of steel crossties.
6.5. EXTENSION LADDERS
a. The length of extension ladders shall not exceed 15 m;
b. Extension ladders shall be equipped with an effective lock and guide brackets by which the ladder
can be extended, retracted or locked in any position;
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c. The rungs of overlapping sections shall coincide so as to form double treads and shall be equipped
with one or more extension ropes;
d. Extension ropes shall be securely anchored and run over suitable pulleys.
6.6 MECHANICAL LADDERS
a. Mechanical ladder is that ladder, which is a mechanically extendable ladder, mounted on a wheeled
frame;
b. Mechanical ladder shall be equipped with guard-rails and toe-boards and a cage of heavy-gauge
steel mesh;
c. If mechanical ladder has no railed platform or cage, workers using it shall be secured by suitable
safety belt;
d. Mechanical ladders shall not be moved, while a person is on them, unless they have specially
designed to ensure that perfect stability is maintained during movement.
6.7. FIXED LADDERS
a. Uprights of fixed ladders shall be at least 40 cm and shall be set an angle of 150 to the vertical;
b. Clearance at the back of the rungs shall be at least 15 cm and no obstruction within 75 cm of the
face of the ladder;
c. There shall be at least 7.5 cm clearance between the ladder and the nearest fixed object;
d. When it is necessary for a ladder to pass closely through a hole in a platform or a floor, the edges
of the hole shall be padded so as to prevent injury to the users;
e. The length of the runs of fixed ladder shall not exceed 9 m;
f. Landing platform shall be provided for each 9 m or fraction thereof;
g. As far as practicable, runs shall be staggered;
h. Runs from which a person could fall from more than 6 m shall be enclosed in a cage of heavy-gauge
mesh or hoops;
i. Fixed ladders shall be firmly bolted or welded in position.
6.8. STAIRS
a. Stairs shall be of adequate strength to withstand safely the loads that they will have to carry;
b. Stairs used for the purpose of construction work shall have a clear width of at least 60 cm;
c. Stairs made of perforated material shall not have openings exceeding 1.2 cm in width;
d. No step of a stairway shall depend for its support solely on nails, spikes, screws or other similar
fixing;
e. No stairway with missing or dangerously defective steps shall be used;
f. Every stairway that is at an angle of less than 300 from the vertical shall be provided with a secure
handhold at the top landing place, either by extending one upright for at least 1 m or by other
effective means;
g. Movable and removable stairs shall be adequately secured in the position of use;
h. In all building structures permanent stairs shall be constructed as soon as practicable;
i. When work on a building has progressed to a height of more than 18 m above the ground and it
has not been practical to construct the permanent stairs, sufficient number of stairs shall be
provided to ensure safe access to the working levels.
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7.0 SAFETY IN THE USE OF LIFTING APPLIANCES & GEARS
7.1. CONSTRUCTION AND MAINTENANCE OF LIFTING APPLIANCES:
All lifting appliances, including their parts and working gear, whether fixed or movable, and any plant
or gear used in anchoring or fixing of such appliances -
a. Shall be of sound construction, sound material, and of adequate strength to serve the purpose for
which these are to be used and all such appliances shall be free from patent defects, and
b. Maintained in good repair and working condition;
c. Every drum or pulley around which the rope of any lifting appliance is carried, shall be of adequate
diameter and sound construction in relation to such rope;
i. Any rope that terminates at the winding drum of lifting appliance shall be securely attached
to such drum and at least three dead turns of such rope remain on such drum in every
operating position of such lifting appliance;
ii. The flange of a drum projects twice the rope diameter beyond the last layer of such rope and
if such rope and if such projection is not available, other measures like anti-slackness guards
shall be provided to prevent such rope from coming off such drum;
d. Every lifting appliance shall be provided with adequate and efficient brakes which shall be:
i) Capable of preventing fall of suspended load (including any test load),
ii) Effectively controlling such load while it is being lowered, acting without shock and shall be
attached with shoes that can be easily removed for running and which shall be simple and
have easily accessible means of adjustment;
e. Provided that nothing contained above shall apply to steam-winch that can be operated as safely
as with brakes.
7.2. CONTROLS OF EVERY LIFTING APPLIANCE SHALL BE SO;

a. Situated that the driver of such appliance at his stand or seat has ample room for operating and
has an unrestricted view of building or other construction work, as far as practicable, and that he
remains clear of the load and the ropes, and that no load passes over him;
b. Positioned with due regard to ergonomic considerations for proper operation of such appliance;
c. Located that the driver of such appliance remains above the appliance and shall have upon them
or adjacent to them clear markings to indicate their purpose and mode of operations;
d. Provided, where necessary, with a suitable locking device to prevent accidental movement or
displacement and shall move, as far as practicable, in the direction of the resultant load movement;
e. Wherever automatic brakes are provided, they shall automatically come to the neutral position in
case of power failure.
7.3. TEST AND PERIODICAL EXAMINATION
7.3.1 Test: all lifting appliances including all parts and gears thereof, whether fixed or movable, shall be
tested and examined by a competent person before being taken into use for the first time or after it
51
has undergone any alteration or repairs liable to affect its strength or stability or after erection on a
site and also once at least in every five years, in the manner as specified;
7.3.2. Examination: all lifting appliances shall be thoroughly examined by a competent person at least in
every twelve months and where the competent person making such examination forms the opinion
that the lifting appliance cannot continue to function safely, he shall forthwith give notice in writing of
his opinion to the contractor.
7.4. AUTOMATIC LOAD INDICATOR
a. Cut-out shall be provided which automatically arrests the movement of the lifting parts of
every crane if the load exceeds the safe working load, wherever possible;
b. Wherever the above provisions cannot be applied and if it is not possible to install an automatic
safe load indicator, in that case, provision of a table showing the safe working loads at the
corresponding inclinations or radii of the jib on the crane shall be considered sufficient.
7.5. INSTALLATION:
Fixed lifting appliances shall be installed by a competent person in a manner that

a. Such appliances cannot be displaced by the load, vibration or other influences;
b. The operator of such appliance is not exposed to danger from loads, ropes or drums;
c. The operator can either see over the zone of operation or communicate with all loading and
unloading points by signal, or other communication system;
d. Adequate clearance is provided between parts or loads of lifting appliances and between the
fixed objects such as walls and posts, or electrical conductors;
e. The lifting appliances; when exposed to wind loading, are given sufficient additional strength,
stability and rigidity to withstand such loading safely;
f. No structural alterations or repairs are made on any part of the lifting appliances that affect
the safety of such appliances without obtaining the opinion of the competent person to this
effect.
7.6. WINCHES
a. Winches shall not be used if their control levers operate with excessive friction or play;
b. Double gear winches shall not be used unless a positive means of locking the gearshift is
provided;
c. There shall be no load other than the fall and the hook assembly on the winch while changing
gears on a two-gear winch;
d. Adequate protection shall be provided to the winch operator against abnormal weather;
52
e. Temporary seats or shelters for winch operators that may pose hazard to the winch operator
or any other building workers shall not be allowed to be used;
f. Control levers shall be secured in the neutral position and, whenever possible, the power shall
shut off if the winch is left unattended.
7.7. IN USE OF EVERY STEAM-WINCH
a. Measures shall be taken to prevent escaping steam from obscuring any part of the construction
site or other workplace or from otherwise hindering or injuring any building worker;
b. Extension control levers which tend to fall off their own weight shall be counter-balanced;
c. Winch operators shall not be permitted to use the which control extension levers except for
short handles on wheel type controls and that such levers shall be of adequate strength, secure
and fastened with metal connections at the fulcrum and at the permanent control lever;
d. In use of every electric winch, no building worker shall be permitted to transfer, alter or adjust
electric control circuits in case of any defect in such winch;
7.8. ELECTRIC WINCHES SHALL NOT BE USED FOR BUILDING WORK WHERE
a. The electromagnetic brake is unable to hold the load; or
b. One or more control points either hoisting or lowering are not operating properly.
7.9. BUCKETS:
It shall be ensured that tip-up buckets are equipped with a device that effectively prevents accidental
tipping.
7.10. IDENTIFICATION AND MARKING OF SAFE WORKING LOAD:

a. Every lifting appliance and loose gear shall be clearly marked for its safe working load and
identification by stamping or other suitable means;
b. Every derrick (other than derrick crane) shall be clearly marked for its safe working load when such
derrick is used either in single purchase with lower block or in union purchases in all possible block
positions;
c. The lowest angle to the horizontal, to which the derrick may be used, shall be legibly marked;
d. Every lifting appliance having more than one working load shall be fitted with effective means to
enable the operator to determine safe working load at each point under all conditions of use;
e. Means to ascertain the safe working load for lifting gears under such conditions in which such gears
may be used shall be provided to enable a worker using such gears and such means safely, which
shall comprise:
i) Marking of the safe working load in plain figures or letters upon the sling or upon a tablet
or ring of durable material attached securely thereto in case of chain slings; and
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ii) The means specified or notices so exhibited as can be easily read by any concerned building
worker stating the safe working load for the various sizes of the wire rope slings used.
7.11 LOADING OF LIFTING APPLIANCES AND LIFTING GEARS
a. No lifting appliance, lifting gear or wire rope shall be used in an unsafe way and in such a manner
as to involve risk to life of building workers and they are not loaded beyond their safe working load
except for testing purposes under the direction of a competent person in the manner as specified
in schedule;
b. No lifting appliance and lifting gear, or any other material-handling appliance shall be used if the
Inspector having jurisdiction under the Building and Other construction (regulation of employment
and conditions of service) Act/Rules is not satisfied with reference to a certificate of test or
examination or to an authenticated record maintained as provided under the Rules or if in his view
the lifting appliance, lifting gear or any other material handling appliance is not safe for use in
building or other construction work;
c. No pulley block shall be used unless the safe working load and its identification are clearly marked
on such block.
7.12. OPERATOR’S CAB OR CABIN SHALL
a. Be made of fire resistant material;
b. Have a suitable seat, a foot rest and protection from vibration;
c. Afford the operator an adequate view of the area of operation;
d. Afford the necessary access to working parts in the cab;
e. Afford the operator adequate protection against the weather;
f. Be adequately ventilated; and
g. Be provided with a suitable fire extinguisher.
7.13. OPERATION OF LIFTING APPLIANCES:
Operator of every crane or lifting appliance shall possess adequate skill and training in the operation
of the particular lifting appliances, provided further that
a. No person under eighteen years of age shall be in control of any lifting machine, scaffold winch,
or give signals to the operator;
b. Precaution shall be taken by the trained operator to prevent lifting appliance from being set in
motion inadvertently;
c. The operation of lifting appliances shall be governed by signals in conformity with the approved
standards;
d. The operator’s attention shall not be distracted while he is working;
e. No crane, hoist, winch or other lifting appliance or any part of such crane, hoist, winch or other
lifting appliance shall, except for testing purposes, be loaded beyond the safe working load;
f. During the hoisting operation, effective precaution shall be taken to prevent any person from
standing or passing under the load in such operation;
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g. Operator shall not leave lifting appliance unattended while power is on or the load is suspended to
such appliance;
h. No person shall ride on a suspended load of any lifting appliance;
i. Every part of a load in course of being hoisted or lowered shall bee adequately suspended and
supported to prevent danger;
j. Every receptacle used for hoisting bricks, tiles, slates or other material shall be suitably enclosed as
to prevent the fall of any such material;
k. The hoisting platform shall be enclosed when loose material or loaded wheel barrows are placed
directly on such platform or lowering such materials or wheel barrows;
l. No material shall be raised, lowered or slewed with any lifting appliance in such a way as to cause
sudden jerks to such appliance;
m. In hoisting a barrow, any wheel of such barrow shall not used be as a means of support unless
adequate steps have been taken to prevent the axle of such wheel from slipping out of its bearing;
n. Long objects like planks or girders shall be provided with tag line to prevent any possibility of danger
while raising or lowering such objects;
o. During the process of landing or material, a building worker shall not be permitted to lean out into
empty space for finding out the loading and unloading of such material;
p. When hoisting of load is done in an enclosed space, neither the lifting material nor the boom shall
project outside the enclosed space;
q. Adequate steps shall be taken to prevent a load, in the course of being hoisted or lowered from
coming into contact with any object to avoid any displacement of such load and appropriate
appliances provided and used for guiding heavy loads when raising or lowering heavy loads to avoid
crushing of hands of building workers during such raising or lowering of loads.
7.14. HOISTS
a. Hoist towers shall be designed according to the relevant national standards;
b. Hoist shafts shall be provided with rigid panels or other adequate fencing at the ground level on all
sides of such shafts and at all other levels on all sides of the access to such shafts while the walls of
hoist shafts, except at approaches, extend at least two meters above the floor or platform of access
to such shifts;
c. Approaches to hoist shall be adequately lit and provided with gates that shall be guarded to
maintain visibility at least of two meters height; and equipped with a device, which requires such
gate to be closed before the platform of such hoist can leave the landing, and prevents the gate
from being opened unless such platform is at the landing;
d. The guides of hoist platforms shall offer sufficient resistance to bending and to bucking in the case
of jamming, by providing a safety catch;
e. Overhead beams and their supports are capable of holding the total maximum live and dead loads
that such beams and supports will be required to carry, with a safety factor of at least five;
55
f. A clear space shall be provided –
i. Above the highest stopping place of a cage or platform to allow sufficient unobstructed travel
of such cage or platform in case of over-winding and
ii. Below the lowest stopping place of such cage or platform;
g. Adequate covering shall be provided above the top of hoist shafts to prevent materials from falling
into such shifts;
h. Outdoor hoist towers shall be erected on adequately firm foundations and securely braced, guyed
and anchored;
i. A ladder way shall extend from the bottom to the top of every outdoor hoist tower in case no other
ladder way exists within easy reach and such ladder way shall comply with the relevant national
standards;
j. The rated capacity of a hoisting engine shall at least be one and a half times the maximum load
that such engine will be required to move;
k. All gearing on a hoisting engine shall be securely enclosed;
l. Steam piping of hoisting engine shall be adequately protected against accidental contact of such
piping with a building worker;
m. Electrical equipment of a hoisting engine shall be effectively earthed;
n. A hoist shall be provided with suitable devices to stop a hoisting engine as soon as the platform of
such hoist reaches its highest stopping place;
o. A hoisting engine shall be protected by suitable cover against weather and falling objects;
p. A hoisting engine set up in a public thoroughfare shall be completely enclosed;
q. All exhaust steam pipes shall discharge steam in such a manner that the steam so discharged does
not scald any person or obstruct the operator’s view;
r. The motion of a hoist shall not be reversed without first bringing it to rest to avoid any harm from
such reverse motion;
s. A hoist not designed for the conveyance of persons shall not be set in motion from the platform of
such hoist;
t. Pawls and ratchet wheels of a hoist, requiring disengagement of such pawls from such ratchet
wheels, before the platform of such hoist is lowered, shall not be used;
u. A platform of a hoist shall be capable of supporting such maximum load that such platform may
carry with a safety factor of at least three;
v. A platform of a hoist shall be equipped with suitable safety gear which can hold such platform with
its maximum load in case its hoisting rope breaks;
w. On platform of a hoist, the wheel barrows or truck shall be efficiently blocked in safe positions;
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x. A cage of a hoist or platform where the building workers are required to enter into such cage or to
go on such platform at landing levels, shall be provided with a locking arrangement to prevent such
cage or platform from moving during the time a worker enters or leaves such cage or platform;
y. The sides of platform of a hoist which are not used for loading or unloading, shall be provided with
toe-board and enclosures of a wire mesh or any other suitable means to prevent the fall of any part
of a load from such platform, further provided that
i. The platform of a hoist, which has any probability of falling of any part of a load from it, shall
be provided with an adequate covering to prevent such fall;
ii. The counter weights of a hoist consisting of an assemblage of several parts shall be so
constructed that such parts shall be rigidly connected together;
iii. The counter weights of a hoist shall run between guides;
iv. At every level of work the building workers shall be provided with adequate platforms for
performing such work;
v. A legible notice in Hindi as well as in a local language shall be displayed in a conspicuous place
of the platform of a hoist and that such notice shall state the maximum carrying capacity of
such hoist in kilograms on the hoisting engine;
vi. On a hoist authorized and certified for the conveyance of the persons on the platform or in the
cage and such notice shall state the maximum number of persons to be carried on such hoist
at one time;
vii. On a hoist carrying goods and other materials such notice shall state that such hoist is not
meant for carriage of persons.
7.15. FENCING AND MEANS OF ACCESS TO LIFTING APPLIANCES

a. Safe means of access shall be provided to every part of lifting appliances;
b. The operator’s platform on every crane or tip driven by mechanical power shall be securely fenced
and provided with safe means of access and where access to such platform is by a ladder, the
sides of such ladder shall extend to a height reasonable beyond such platform or some other
suitable handhold shall be provided in the platform;
c. The handling place on such platform shall be maintained free from obstruction and slipping; and
d. In case the height of such ladder exceeds six meters, the resting platforms shall be provided on
such ladder at every six meters of its height and where the distance between last platform so
provided and the top end of such ladder is more than two meters then on such top end.
7.16. RIGGING OF DERRICKS:
Every derrick shall have current and relevant rigging plans and any other information necessary for
the safe rigging of such derrick and its gear.
7.17. SECURING OF DERRICK FOOT:
Appropriate measures shall be taken to prevent the foot of a derrick from being lifted out of its
socket or supports.
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7.18. CONSTRUCTION AND MAINTENANCE OF LIFTING GEAR
a. Every lifting gear shall be –
i. of good design and construction, sound material and adequate strength to perform the work
for which it is used;
ii. free from patent defects; and
iii. properly maintained in good repair and working order;
b. Components of the loose gear, at the time of its use, shall be renewed if one of its dimensions at
any point has decreased by ten per cent or more;
c. A chain shall be withdrawn from use when it is stretched and increased in length which exceeds
five per cent of its length or when a link of such chain is deformed or is otherwise damaged or
defects in the welds have appeared on it;
d. Rings, hooks, swivels and end links attached to a chain shall be of the same materials as that of
such chain;
e. The voltage of electric supply to any magnetic lifting device shall not fluctuate by more than plus
or minus 10%.
7.19. TEST AND PERIODICAL EXAMINATION OF LIFTING GEARS
a. A lifting gear shall be initially tested for the manufacturer by a competent person in a manner
specified as per schedule annexed before taking into use or after undergoing any substantive
alterations which renders its any part liable to affect its safety and such gear alter such test shall
subsequently be retested for the use of its owner at least once in every five years;
b. A lifting gear in use shall thoroughly examined once at least in every twelve months by a
competent person;
c. A chain in use shall be thoroughly examined at least once every month by a responsible person
for its use;
d. Certificates of initial and periodical test and examinations of loose gears shall be obtained in the
form annexed.
7.20. ROPES
a. No rope shall be used for building or other construction work unless -
i) It is of good quality and free from patent defects; and

ii) In the case of wire rope, it shall be tested and examined by a competent person in the
manner annexed;
iii) Every wire rope of lifting appliance or lifting gear used for building or other construction
work shall be inspected by a responsible person for such use, once at least in every there
month;
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b. Provided that after if any such wire is broken in such rope, the responsible person shall thereafter
inspect it once at least in every month and ensure that;
c. No wire rope shall be used for building or other constructing work if in any length of eight diameters
of such wires, the total number of visible broken wires exceed ten per cent of the total number of
wires in such rope, or such rope shows signs of excessive wear, corrosion or other defects which in
the opinion of the person who inspects it, is unfit for use;
d. Eye splices and loops of ropes for the attachment of hooks, rings and other such parts to wire rope
shall be made with suitable thimble;
e. A thimble or loop splice made in any wire rope sling shall conform to the following standards,
namely:
i) Wire rope sling shall have at least three tucks with full strand of rope and two tucks with
one-half of the wires cut out of each of such strand in all cased, such strands shall be tucked
against the lay of the rope;
ii) Protruding ends of such strands in any splice of wire rope slings shall be covered or treated
so as to leave no sharp points;
iii) A fiber rope or a rope sling shall have at least four tucks, tail of such tuck being whipped in
a suitable manner; and
iv) A synthetic fiber rope or rope sling shall have at least four tucks with full strands followed
by further tuck with one-half filaments cut out of each of such strand and final tuck with
one-halt of the remaining filaments cut out from such strands. Any portion of the splices
containing such tucks, with reduced number of filaments, shall be securely covered with
suitable tape or other materials;
v) Provided further that nothing contained above shall apply where any other form of splice,
which may be shown to be as efficient as the splice with above standards, shall be used.
7.21. HEAT TREATMENT OF LIFTING GEARS

a. All chains other than bridle chains attached to derricks and all rings, hooks, shackles and swivels
used in hoisting or lowering of such derricks shall be effectively annealed under supervision of a
competent person and at the following intervals, namely:
i) Such chains, rings, hoods, shackles and swivels which are not more than twelve and a half
millimeter of length annealed at least once in every six months; and
ii) All other such chains rings hooks shackles and swivels shall be so annealed at least once in
every twelve months;
b. Provided that the clause (a) above shall not apply to -
i) Pitched chins, working on sprocket or sprocket wheels;
ii) Rings, hooks and swivels permanently attached to pitched chains, pulley blocks or weighing
machines, and
iii) Hooks and swivels having ball bearings or other case hardened parts;
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c. A chin or a loose gear made of high tensile steel or alloy steel shall be plainly marked with a mark
indicating that it is so made;
d. No chain or loose gear made of high tensile steel or alloy steel shall be subjected to any form of
heat treatment except where such treatment is necessary for the purpose of repair of such chain
or loose gear and that such repair shall be made under the direction of the competent person;
e. That the wrought iron gear, the past history of which is not traceable, shall be suspected of being
heat treated at incorrect temperature shall be normalized before using it on any building or other
construction work.
7.22. CERTIFICATE TO BE ISSUED AFTER ACTUAL TESTING AND EXAMINATION ETC:
A competent person shall issue a certificate after actual testing or examination of the apparatus
specified and record of such test or examination shall be maintained for inspection.
7.23. REGISTER OF PERIODICAL TEST, EXAMINATION AND CERTIFICATION THEREOF
a. A register in the form annexed shall be maintained and particulars of such test and examination of
lifting appliances, lifting gears and heat treatment as required shall be entered in such register;
b. Certificate in respect of each of the following shall be obtained from a competent person:
i) In cases of initial and periodical test and examination of the lifting appliances such as
Winches, Derricks and their accessory gears, Cranes or Hoists and their accessory gears;
(ii) In case of test, examination and re-examination of loose gears;
(iii) In case of test and examination of wire ropes;
(iv) In case of heat treatment and examination of loose gears;
(v) In case of annual thorough examination of the loose gears, except where required
particulars of such exemption have been enclosed in the register referred to in Form
annexed and such certificates are attached to the register referred to as above and
certificates kept at such construction site in case such register and certificate relate to lifting
appliances, loose gear and wire ropes and
c. Produced on demand and retained for at least five years after the date of the last entry made in
such register;
d. No lifting appliance or lifting gear in respect of which an entry is required to be made in register
referred to above and certificate of test and examination are required to be attached in such
register in the manner as specified, shall be used for building or other construction work unless the
required entries have been made in such register and certificates.
7.24. VACUUM AND MAGNETIC LIFTING GEAR
a. No vacuum lifting gear, magnetic lifting gear or any other lifting gear where the load on it is held
by adhesive power, shall be used while workers are performing operations beneath such gear;
b. A magnetic lifting gear used in connection with building or other construction work shall be
provided with an alternative supply of power, such as batteries, which may come into operation
immediately in the event of failure of the main power supply;
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c. No building worker shall work within the swinging zone of the lifting gear or load or building or
other construction material suspended to such lifting gear.
7.25. KNOTTING OF CHAINS AND WIRE ROPES:
No chain or wire rope with a knot in it shall be used in building or other construction work.
7.26. CARRYING OF PERSONS BY MEANS OF LIFTING APPLIANCES ETC.
a. No building worker shall be raised, lowered or carried by a power driven lifting appliance, except
i. On the drive’s platform in the cage of a crane; or
ii. On as hoist; or
iii. On an approved suspended scaffold;
b. Provided that a building worker may be raised, lowered or carried by a power driven lifting
appliance:
i. In circumstances where the use of a hoist or of a suspended scaffold shall not reasonably be
practicable, or
ii. On an aerial cableway or aerial ropeway, provided further that the following requirements
are met:
iii. That the appliance referred to above can be operated from one position only and that
iv. Any winch used in connection with the appliance shall also comply with the requirements as
laid down above.
c. The appliance referred to above shall not carry any person except:
i. In a chair or cage,
ii. In a skip or other receptacle at least three feet deep which shall be suitable for safe carriage
of a person and any such chair, cage, skip or other receptacle shall be made of good
construction, sound material, and adequate strength and properly maintained with suitable
means to prevent any occupant therein from falling out of it and shall be free from any
material or tools which may interfere with the handhold or foothold of such occupant or
otherwise endanger him; and
iii. Those suitable measures shall be taken to prevent the chair, cage skip or other receptacle
from spinning or tipping in a manner dangerous to any occupant therein.
7.27. HOISTS CARRYING PERSONS
a. No building worker shall be carried with the help of a hoist unless it is provided with a cage which:
i) Is so constructed as to prevent, when its gates are shut, any building worker carried by such
hoist from falling out of it or from being trapped between any part of such cage and any fixed
structure or other moving part of such hoist or from being struck by articles or materials
falling down the hoist way on which such hoist is moving; and
ii) Is fitted on each of its side from which access is provided to a landing place with a gate which
has efficient interlocking or other devices to secure so that such gate cannot be opened
except when such cage is at a landing place and that such cage cannot be moved away from
any such place until such gate is closed;
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b. Every gate in the hoist way enclosure of such hoist used for carrying persons shall be fitted with
efficient interlocking or other devices to secure so that such gate cannot be opened except when
the cage of such gate is at the landing place and that such cage cannot be moved away from the
landing place until such gate is closed;
c. In every hoist used for carrying building workers there are provided with suitable and efficient
automatic devices to ensure that the cage of such hoist comes to rest at a point above the lowest
point to which such gave may travel.
7.28. ATTACHMENT OF LOADS
a. When a sling is used to hoist long materials, a lifting beam shall be used to space the sling legs for
proper balance and when a load is suspended at two or more points with slings, the eyes of the
lifting legs of such slings shall be shackled together and such shackled or eyes of the shackled slings
shall be placed on the hook or the eyes of such lifting legs shall be shackled directly to the hoisting
block, ball or balance beam, as the case may be;
b. Every container or receptacle used for raising or lowering stone, bricks tiles, slates or other similar
objects shall be so enclosed with the hoist as to prevent the fall of such objects;
c. A loaded wheel barrows placed directly on a platform of a hoist for raising or lowering of such wheel
barrows shall be so secured that such wheel barrows cannot move and such platform shall be
enclosed to prevent the fall of the contents kept in such wheel barrows;
d. Landings of hoists shall be so designed and arranged that building workers on such hoist be not
required to lean out into empty space for loading and unloading on any material from such hoist
7.29. TOWER CRANES
a. No person other than the operator trained and capable to work at heights shall be employed to
operate tower cranes;
b. The ground on which a tower crane stands shall have adequate bearing capacity;
c. Bases for tower cranes and trucks for rail mounted tower cranes shall be firm and leveled and such
cranes erected at a reasonably safe distance from excavations and operated within gradient limits
as specified by the manufacturer of such cranes;
d. Tower cranes shall be sited where there is a clear space available for erection, operation and
dismantling of such cranes;
e. Tower cranes shall be sited in such a way that the loads on such cranes shall not be handled over
any occupied premises, public thoroughfares, railways or near power cables, other than
construction works for which such cranes are used;
f. Where two or more tower cranes are sited and operated, every care shall be taken to ensure
positive and proper communication between operators of such cranes to avoid any dagger or
dangerous occurrences;
g. Tower cranes shall not be used for loading magnet, or demolition ball service, piling operation or
other similar operations which could impose excessive load stresses on the crane structure of such
cranes;
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h. The instruction of the manufacturer of a tower crane and standard safe practices regarding such
cranes shall be followed while operating or using such cranes.
7.30. QUALIFICATION OF OPERATOR OF LIFTING WINCHES AND OF SIGNALER ETC.
a. No person shall be employed to drive or operate a lifting appliance whether driven by mechanical
power or otherwise or to give signals to driver of operator of such lifting appliance or to work as an
operator of a rigger or derricks unless he is
i) Sufficiently competent and reliable;

ii) Possesses the knowledge of he inherent risks involved in the operation of lifting appliance;
iii)Medically examined periodically as specified and
iv) Is above eighteen years of age.
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8.0 SAFETY IN THE USE OF TRANSPORT, EARTHMOVING
EQUIPMENT & OTHER CONSTRUCTION MACHINERY
8.1 EARTHMOVING EQUIPMENT AND VEHICLES
a. All vehicles and earthmoving equipment shall be made of good material, proper design and sound
constructional and be sufficiently strong for the purpose for which such equipment are properly
used in accordance with standard safe operating practices;
b. Provided that the truck or trailer employed for transporting freight containers shall be of the size
sufficient to carry the containers, without over hanging and provided with twist locks conforming
to approved standards, at all the four corners of each of such use by an authority under the relevant
law for the time being in force and is inspected by a responsible person, at least once in a month
and record of such inspection shall be maintained:
c. All transport or earth moving equipment and vehicles shall be inspected at least once a week by a
responsible person and in case any defend is noticed in such equipment or vehicle it shall be
immediately taken out of use;
d. Power trucks and tractors shall be equipped with effective brakes, headlights and tail lamps and
maintained in good repair and working order;
e. Side stanchions on power trucks and trailers for crying heavy and long objects shall be
i. Of sound construction and free from defects;
ii. Provided with tie chains attached to the top across the loads for preventing such stanchions
from spreading out; and
iii. Kept in position while loading and unloading;
iv. Safe gangways provided for to and fro movement of building workers engaged in loading and
unloading of lorries, trucks, trailers and wagons;
v. Trucks and other equipment shall not be loaded beyond their safe capacity and carry workers
engaged in loading and unloading of lorries, trucks trailers and wagons in an unsafe condition;
vi. Handles of trucks shall be so designed as to protect the hands of the building workers working
on such trucks, or such handles provided with knuckle guards;
vii. No unauthorized person shall ride the transport equipment employed in such work;
viii. A driver of a transport equipment shall maneuver such equipment under the direction of a
signaler;
ix. Adequate precaution such as isolating the electric supply or erecting overhead barriers of a
safe height shall be taken when earth moving equipment or vehicles are required to operate
in dangerous proximity to any live electric conductor;
x. Vehicles and earth moving equipment shall not be left on a slope with the engine of such
vehicles or equipment running;
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xi. All earth moving equipment, vehicles or other transport equipment shall be operated only by
such person who are adequately trained and possess such skills as required for safe operation
of such equipment, vehicle or other transport equipment.
8.2. POWER SHOVELS AND EXCAVATOR
a. A shovel or an excavator whether operated by steam or electric or by internal combustion, shall be
constructed, installed, operated, tested and examined as per approved standards;
b. Excavator equipped for use as a mobile crane shall be examined and tested in accordance with the
requirements for such mobile cranes as laid down by the manufacturer; and
c. Fitted with an automatic safe working load indicator;
d. Buckets or grabs of power shovels shall be propped to restrict the movement of such buckets or
grabs while being repaired or while the teeth of such buckets or grabs are being changed.
8.3. BULLDOZER
a. Operator of every such bulldozer before leaving the dozer shall take the following steps:
i) Apply the brakes;
ii) Lower the blade and sipper and
iii) Put the shift lever into neutral;
iv) Dozer left on level ground at the close of the work for which such bulldozer is used;
v) The blade of a bulldozer kept low when such bulldozer is moving uphill;
vi) The bulldozer blades not used as brakes except in an emergency.
8.4. SCRAPERS
a. A tractor and scraper shall be joined by safety line at the time of its operation;
b. The scraper bowls shall be propped while blades of such scraper are being replaced;
c. A scraper moving downhill shall not be left in gear.
8.5. MOBILE ASPHALT LAYERS & FINISHERS
a. A mixture elevator shall be located within a wooden or sheet metal enclosure with a window for
observation, lubrication and maintenance;
b. Bitumen scoops shall have adequate covers;
c. When asphalt plants are working on public road, adequate traffic control shall be established on
such road and the building workers working with such plant provided with reflective jackets;
d. A sufficient number of fire extinguishers shall be kept in readiness at such workplace where fire
hazards may exist;
e. The materials shall be loaded on the elevator after the drying drain has warmed up of such elevator;
f. No open light shall be used for ascertaining the level of asphalt;
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g. Inspection opening shall not be opened till there is a pressure in the boiler, which may cause injury
to building workers.
8.6. PAVERS:
Pavers shall be equipped with guards suitable to prevent building workers from walking under the skip
of such pavers.
8.7. Road rollers: Before a road roller is used on the ground, such ground shall be examined for its
bearing capacity and general safety, especially at the edges of slopes such as embankment on such
grounds and shall not be moved downhill with the engine out of gear.
8.8. GENERAL SAFETY IN RESPECT OF POWERED CONSTRUCTION MACHINERY
a. Every vehicle or earthmoving equipment shall be equipped with -
i) Silencers;
ii) Tail lights
iii) Power and hand brakes;
iv) Reversing alarm; and
v) Search light for forward and backward movement, which are required for safe operation of
such vehicle or earthmoving equipment;
b. The cab of vehicle or earthmoving equipment shall bee kept at least one meter from the adjacent
face of a ground being excavated;
c. When cranes of shovel are traveling, the boom of such crane or shovel shall be in the direction of
such travel and the bucket or scoop attached to such crane or shovel raised and without load except
when such traveling is downhill.
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9.0 SAFETY IN THE PROVISION OF RUNWAYS AND RAMP
9.1. USE OF RUNWAYS AND RAMPS:
a. Runway or ramps shall not be less than 430 mm in width and constructed of not less than 25 mm
thick planking or any other material of adequate strength to withstand the required load, supported
substantially in relation to the span and braced with such runway or ramp, and design and
construction of such runway or ramp shall be in accordance with the approved standards;
b. Every runway or ramp located more than 3 m above the floor or ground shall be on open sides and
provided with a guardrail of adequate strength and height of not less than 1 m.
c. Use of runways and ramps by vehicles:
i. All runways and ramps shall be of sound construction, strength and securely braced and
supported;
ii. Every runway or ramp for the use of transport equipment like trailers, trucks or heavier
vehicles shall have a width of not less than 3.7 m and provide with timber curbs or any other
material of adequate strength with not less than 200 mm by 200 mm in width placed parallel
to, and secured to, the sided of such runway or ramp and such runways or ramps or ramps
shall be designed in accordance with the approved standards.
9.2. SLOPE OF RAMPS:
Every ramp shall have a slope not exceeding one in four and the total rise of a continuous ramp
used by building workers carrying material or using wheelbarrows shall not exceed 3.7 m,
unless broken by horizontal landing of at least 1.2 m in length.
9.3. USE OF RUNWAYS OR RAMPS BY WHEELBARROWS, ETC.
a. Every runway or ramp used for wheelbarrows and carts or hand trucks shall not be less than 1
m width and constructed of not less than 50 mm thick planking, and supported and braced
suitably for such use;
b. Every runway or ramp located more than 3 m above the floor or ground shall be provided on
the open sides with suitable guardrails of adequate strength.
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10. SAFETY IN HANDLING AND USE OF EXPLOSIVES
10.1 GENERAL PROVISIONS:
a. The use of explosives shall be carried out in a safe manner to avoid injury to any person and under
the direct supervision of a responsible person;
b. No person other than authorized and competent one shall be allowed to handle and use explosives;
c. Before using any explosive, necessary warning and danger signals shall be erected, at conspicuous
places of such use to warn the building workers and the general public of the danger involved in
such use.
d. No person other than authorized and competent one shall be allowed to handle and use
explosives.
e. Smoke, open lamps, other type of hot or heat producing items and sparks shall be prohibited
in or near explosives magazines or while explosives are being handled, transported or used.
f. No person shall be allowed to handle or use explosives while under the influence of intoxicating
liquors or dangerous drugs.
g. The explosives shall be accounted for at all times. No explosives or blasting agents shall be
abandoned.
h. No fire shall be fought where the fire is in the imminent danger of contact with explosives. All
employees shall be removes to a safe area and the fire area shall be guarded against intruders.
i. Employees authorized to prepare explosive charges or conduct blasting operations shall use
every reasonable precaution including but not limited to visual and audible warning signals,
flags, or barricades to ensure employee safety.
j. Due precautions shall be taken to prevent accidental discharge of electric blasting caps from
current induced by induced voltage, lightning, adjacent power lines, dust storms, or other
sources of extraneous electricity or otherwise. These precautions shall include:
k. Short-circuiting of detonators in holes, which have been primed and shunted until wired into
the blasting circuit.
l. The suspension of all blasting operations and removal of persons from the blasting area during
the approach and progress of an electric storm.
m. The prominent display of adequate signs, warning against the use of radio transmitters, on all
roads within 1000 ft of blasting operations. Whenever adherence to the 1000 ft distance would
create an operational handicap, a competent and expert person shall be consulted to evaluate
the particular situation, and an alternative provided, which are adequately designed to prevent
any premature firing of electric blasting of caps. A description of any such blasting shall be
reduced to writing and shall be certified as meeting the purposes of this subdivision by the
competent person consulted. The description shall be maintained at the construction site
during the duration of the work, and shall be available for inspection.
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n. Empty boxes and paper and fiber packing materials, which have previously contained high
explosives, shall not be used again for any purpose, but shall be destroyed by burning at an
approved location.
o. Explosives, blasting agents and blasting supplies that are obviously deteriorated or damaged
shall not be used.
p. Delivery and issue of explosives shall only be made authorized persons into authorized
magazines or approved temporary storage or handling areas.
q. Blasting operations in the proximity of overhead power lines, communication lines, utility
services, or other services and structures shall not be carried on until the operators and/or
owners have been notified and measures for safe control have been taken. In such situations
controlled blasting shall be restored to.
r. All loading and firing shall be directed and supervised by competent persons thoroughly
experienced in this field.
s. Loaded boreholes shall not be left unattended after the end of the shift.
t. Suitable and sufficient means of egress to ground level shall be provided in all cases of
excavations, trenches, all other places where explosives are handled above or below ground
level.
u. At an appropriate time before the final blasting warnings, workers in the area shall be removed
to a designated safe place.
v. An unmistakable, audible, final warning shall be sounded one minute prior to the detonation
of explosives; after completion, when the person in charge has established that safe conditions
prevail, an “all clear” shall be sounded.
w. To prevent persons entering any danger zone during blasting operations notices shall be given
to all concerned.
x. Notices referred above shall indicate:
i. that explosives are in use;
ii. the audible warning sound and the “all clear” and state when they will be sounded; and
iii. the warning flags in use, including an “all clear” flag.
y. Precautions against lightning shall be provided in accordance with the Indian Electricity Act and
Indian Explosives Act and Rules and regulations framed there under.
z. Package containing explosives shall not be dragged, dropped or handled roughly.
aa. Non-sparking tools shall be used to open keys.
bb. The explosives shall not be carried in the box or otherwise on any individual.
cc. Nothing shall be inserted in the open end of the blasting cap except fuses.
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dd. Deteriorated or damages explosives shall not be used but shall be disposed or destroyed strictly
in accordance with the approved methods and in the doing so the manufacturers or the
appropriate authority’s instructions shall be followed.
ee. lightning shall be in accordance with Indian Electricity Act/Rules
10.2. TRANSPORTATION OF EXPLOSIVES
a. Keep safe distance and to use non-sparking tools while opening packages containing explosives;
b. Stop the use of explosives and handling thereof while the weather conditions are not suitable
for such use or handling;
c. Due precautions shall be taken to prevent accidental discharge of electric blasting caps from
current induced by induced voltage, lightning, adjacent power-lines, dust storms or other
sources of extraneous electricity or otherwise. These precautions shall include –
i. Suspension of all blasting operations and evacuation of persons;
ii. All warning signs shall be displayed within 200 m of blasting operations and in case putting
up a sign at 200 m is impractical, the contractor shall consult the Engineer-in-charge for
alternatives;
iii. All loading and firing shall be directed and supervised by competent persons thoroughly
experienced in the field;
iv. To prevent persons entering any danger zone during blasting operations, notices shall be
given to all concerned;
d. In addition to these provisions, all measures and precautions that are required to be observed
for use, handling, storing or transportation of explosives under the Rules framed under the
Explosives Act, 1884 (4 of 1884) shall be observed;
e. All the relevant statutory provisions, local laws and rules and regulations shall be complied
with.
f. Where the magazine is located near the construction site and blasting operation continues
daily, actual requirement of explosives shall be drawn from the magazine and transported
to the site. Any leftovers shall be returned to the magazine each time after the blast. In case
of work at scattered places and for a small duration, portable magazines shall be used and
kept within a fence in safe place and properly guarded.
g. For carrying higher quantity (more than 5 kg of explosives) specially designed insulated
containers shall be used. These containers shall be constructed of finished wood not less
than 5cm thick or plastic not less than 6mm thick or pressed fibre not less than 10mm thick.
There shall be no metal parts (not even nails, bolts, screws etc.) and the containers shall be
provided with suitable non-conductive carrying device, such as rubber, leather or canvas
handle or strap.
h. Vehicles to be used for transportation explosives shall be in good working condition and shall
have a tight wooded or non-sparking metal (copper, brass and the like) floor with sides and
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ends high enough to prevent the explosives from failing off the vehicle. In open bodied
vehicles, the explosives shall be covered with a waterproof and fibre tarpaulin.
i. Electrical wiring in vehicle shall be fully insulated so as to prevent the danger of short-
circuiting and at least two fire extinguishers of carbon dioxide type shall be carried. The
vehicle shall be properly marked indicating adequate warning to the public in regard to the
nature of cargo.
j. No metals except approved metal truck shall be allowed to come in contact with cases of
explosives, metal, flammable, or corrosive substance shall not be transported with
explosives. As far as possible, transportation of any material along with explosives shall be
prohibited.
k. Smoking shall be prohibited in the vehicle carrying explosives.
l. No unauthorized person shall be allowed in the vehicle, carrying explosives.
m. Loading and unloading of explosives shall be done carefully.
n. Explosives and detonators or blasting caps shall not be permitted to be transported in the
same vehicle.
o. Detonators and other explosives for blasting shall be transported to the site of work in the
original containers or in securely locked separate non-metallic containers and shall not be
carried loose or mixed with other materials.
10.3. STORAGE OF EXPLOSIVES AND BLASTING AGENTS
a. Explosives and related materials shall be stored in approved facilities.
b. Blasting caps, electric blasting caps, detonating primers, and primed cartridges shall not be
stored in the same magazine with other explosives or blasting agents.
c. Smoking and open flames shall not be permitted within 50 feet of explosives and detonators
storage magazine.
d. No Explosives or blasting agents shall be permanently stored in any underground area until
the area has been developed to the point where at lease two modes of exit have been
provided.
e. Permanent underground storage magazine shall be at least 300 feet from any shaft or other
active under ground working area.
f. Permanent underground magazines containing detonators shall not be located closer than 50
feet to any magazine containing other explosives or blasting agents.
10.4. DRILLING AND LOADING
a. Before planning out the drilling operations for blasting purposes, nature of stratum and the
over burden shall necessarily be examined to avoid possibilities of landslides after blasting.
b. The face or rock shall be carefully examined before drilling to determine the presence of
unfired explosives. No attempt shall be made to drill at a site if un-detonated explosives
are suspected. In such case the boreholes shall be thoroughly cleaned before a cartridge is
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inserted. Wooden tamping rods (not pointed, but cylindrical throughout) shall be used in
the charging the holes. The cartridge will be on the top.
c. The borehole shall be carefully checked for length, presence of water dust, etc. with a
wooden temping pole or a measuring tape before loading.
d. Surplus explosives shall not be stacked near working areas during loading/unloading.
e. The line of detonating fuse extending into a borehole shall be cut from the spool before
loading the remainder of the charge.
f. A bore shall not be loaded with explosives after springing (enlarging the hole with
explosives) or upon completion of drilling without making sure it is cool and it does not
contain any hot smoldering material. Temperatures in excess of 65o C are dangerous.
g. A bore near another hole loaded with explosives shall not be sprung.
h. No force shall be used for inserting cartridges or any explosives into a bore hold or pass any
obstruction in a borehole.
i. No force shall be used for inserting a blasting cap or an electric blasting cap into explosive.
The cap shall be inserted into a hole made with a pickers designed for the purpose. A hitch
of the electric blasting cap leading wire shall be made on the primer cartridge so as to
prevent pulling out the electric blasting cap from the explosive charge. In case of fuse, the
fuse shall be tied to the explosive cartridge so that the blasting cap is not pulled out. Care
shall be taken so that the blasting cap is not pulled out. Care shall be taken so that the
electric blasting cap, leading wire or the length of the fuse does not get damaged during
loading of the charge.
j. No attempt shall be made to slit, drop, deform or abuse the primer.
k. Blasting caps or electric blasting caps shall not be connected to detonating fuse except by
methods recommended by the manufacturers of caps.
l. Explosive cartridge shall not be cut, nor explosive removed from the cartridge for use.
m. Metallic devices of any kind shall not be used in tamping. Wooden tamping tools with not
exposed metal parts except non-sparking metal connectors for jointed poled shall be used.
Violent tamping shall be avoided. Primer shall not be tamped.
n. Care shall be taken to confine the explosives in the bore hold with sand, earth clay or other
suitable combustible stemming material.
o. Kinking or injuring of fuse or electric blasting cap wires shall be avoided when tamping.
10.5. ELECTRICAL SHOT-FIRING CIRCUIT
a. In deciding the sizes of wires, fuses, circuits, blasting switches, etc., instructions issued by the
manufacturers of these articles shall be followed, if they do not contradict with Indian
Explosives Act or framed under it.
b. No person shall attempt to uncoil the wires and open out the short-circuited bare leading
wires of the electric blasting cap during approach of dust storm or near any source of large
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charge of static electricity or near a radio transmitter. The manufacturer of the cap or the
Inspectorate of Explosives shall be consulted regarding the distance from the transmitter
beyond which electric short firing shall be conducted.
c. Firing circuit shall be kept completely insulated from the ground of the other conductors, such
as wires, rails, pipes or other paths or stray current.
d. There shall not be any electric live wires or cables of any kind near electric blasting caps or
other explosives except at the time and for the purpose of firing the blast.
e. All electric blasting caps shall be tested singly and also when connected in a circuit in series
using only an approved type of circuit continuity tester or ohmmeter.
f. No attempt shall be made to use in the same circuit either electrical blasting caps made by
more than one manufacturer or electric blasting caps of different design or function even if
made by the same manufacturers unless such use is approved by the manufacturers.
g. No attempt shall be made to fire a circuit of electric blasting caps with less than the minimum
current specified by the manufacturer of that electric blasting cap.
h. Care shall be taken to ensure that all wire ends to be connected are bright and clean.
i. The electric cap wires or leading wires shall be kept short circuited until ready to fire.
j. When energy for blasting is taken from power circuits the voltage shall not exceed 220v. The
wiring controlling arrangements shall conform to the following:
k. The blasting switch shall be strictly according to the specifications, externally operated
double-throw switch, which when locked in the open position will short circuit and ground the
leading wires. The switch shall be installed at the location where the firing is to be controlled.
l. A ‘safety’ switch of the same type as the blasting switch shall be installed between the blasting
switch and the firing circuit and lead lines, at a distance not to exceed 180cm from the blasting
switch.
m. Both the safety switch and the blasting switch shall be locked in the open position immediately
after the shot and before any person is permitted to return to the blasting area. Key to the
switches shall remain in the possession of the blaster at all times.
n. Rubber covered or other adequately insulated copper wires in good condition shall be used
for firing lines and shall have solid cores of appropriate gauge. Sufficient firing line shall be
provided to permit the blaster to be located at a safe distance from the blast. Single conductor
lead lines shall be used.
o. Blasting operations in the proximity of overhead power lines, communication lines, utility
lines, or other structures shall not be carried on until the operator or the owner, or both of
such lines as been notified and precautionary measures deemed necessary, have been taken.
p. All holes loaded on a shift shall be fired on the same shift.
q. As far as possible, blasting shall be carried out using suitable exploder with 25 per cent excess
capacity. Electric power from the mains shall be used only when it is absolutely necessary.
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10.6. SHOT-FIRING WITH SAFETY FUSE
a. The fuse shall be carefully handled to avoid damaging the covering. In very cold weather the
fuse shall be slightly warmed before using so as to avoid cracking the waterproofing.
b. Short fuse shall not be used. The length of a fuse shall not be less than 120cm. The rate of
burning of the fuse shall be known and it would be necessary to make sure that it will take
sufficient time in burning so as to enable all persons to reach a place of safety. The burning
rate of the fuse shall not be more than 60 cm/min.
c. The fuse shall not be cut until the operation to insert the fuse into a blasting cap is ready. The
fuse shall be cut off about 2.5 to 5 cm to ensure a dry end. It shall be cut squarely across with
a clean and sharp blade. The fuse shall be seated lightly against the cap charge and care shall
be taken to avoid twisting after it has been placed in position.
d. Blasting caps shall not be crimped by any means except by a cap crimper designed for the
purpose. It shall be necessary to make sure that the cap is squarely crimped to the face.
e. The fuse shall be lighted with a fuse lighter designed for the purpose. If a match is used, the
fuse shall be slit at the end and the match head held in then slit against the power core and
then the match head rubbed against an abrasive surface to light the fuse.
f. The fuse shall not be lighted until sufficient stemming has been placed over the explosives to
prevent sparks of live match heads from coming into contact with the explosives.
g. The explosives shall not be held in hands when lighting the fuse.
10.7. UNDERGROUND WORK
a. Only permissible explosives and in the manner as specified by the appropriate authority shall
be used.
b. Excessive quantities of explosives shall not be taken underground at any time. Black blasting
powder or pellet powder shall not be used with any other explosive in the same borehole.
10.8. BEFORE AND AFTER FIRING
a. Before firing, sufficient warning shall be given to enable the people working in the area to get
off the danger zone. The danger zone shall be suitable cordoned off and flag men posted at
important points.
b. No loose materials, such as tools, drilling implements etc. Shall be left on the rock surfaces to
be blasted.
c. Blasting in the open shall be carried out during the fixed hours every day or on fixed days in
the week. This information shall be amply publicized and the following precautions observed:
d. On the project sites, where blasting operations are carried out, daily blasting hours shall be
clearly printed on the sign-boards on all the roads approaching that area.
i. Road closing barriers should be provided to close the traffic on these roads, at least 400
meters away when the firing is to take place.
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ii. The beginning of the firing shall follow loud sirens and similarly loud sirens shall succeed
the completion of the firing.
e. The shot-firer shall not be allowed to return to the blasting site after firing, until at least 5 min
have elapsed. In case of electric shot firing, the shot holes shall be examined after firing and
in case of misfire no person shall be allowed to approach the blasting site for at lease 5 min.
In case of shot firing with safety fuse, utmost care shall be taken to count the number to
ensure that all the shots have fired and in the event of misfire, no person shall be allowed to
approach the blasting site for at least 30 min. In any case, a careful inspection for the
remaining un-detonated explosive shall be made after firing the shots. All misfired shot holes
shall be cross-marked. No other person than those duly authorized shall approach the holes
until one of the following operations has been performed in respect of each of the misfired
holes:
f. If the misfire is due to a faulty cable or faulty electrical connection the defect shall be remedied
and the shot fired.
g. The stemming shall be floated out by use of water or air jet from hose until the hole has been
opened to within 60 cm of the charge, whereupon water will be siphoned or pumped out,
then a fresh new charge placed and duly detonated. Or
i. A careful search shall be made of unexploded material in the debris of the charge.
ii. If a shift charge is unavoidable, the person in-charge of one shift before leaving the work
shall inform the person relieving him for the next shift of any cases misfired and shall point
out their position duly cross marked and also state clearly what action has to be taken in
the matter.
Note: The rules are made considering statutory provisions and other National/International
standards. However, if any statutory provision overruling these laws is made, the statutory provisions
shall overrule the NTPC Rules.
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11.0 SAFETY IN EXCAVATION & TUNNELING WORK
SAFETY IN EXCAVATION
11.1 GENERAL PROVISIONS
a. Before undertaking any activity, the soil shall be tested and in case of availability of any explosive
gas, necessary arrangements must be made to remove/dilute such gases and in case they are
found to be toxic or poisonous, the workplace must be purged and continuous ventilation
maintaining the contamination below the permissible level ensured;
b. The position of underground installations such as sewers, water pipes and electrical cables shall
be verified and in case of their existence, they must be isolated;
c. If they cannot be isolated or removed or shutdown, they shall be fenced, hung up or otherwise
protected. On every part likely to be visited by persons or where transport vehicles ply, the area
shall be suitably fenced, guarded or barricaded to prevent fall of persons, vehicles or livestock into
the excavated area;
d. Warning signs shall be erected and the in the night hours the area shall be illuminated to warn
pedestrians and vehicular traffic;
e. Arrangements shall be made to prevent external vibrations due to rail/road traffic;
f. Blasting shall be carried out in accordance with the norms applicable in this regard. Special care
shall be taken to control the impact of vibrations/tremor caused by blasting to protect excavations
from cave-ins;
g. Arrangements shall be made to save other buildings/structures in the affected zone or in the
vicinity of the area of excavation, from collapse;
11.2 SHORING AND TIMBERING
a. Site of excavations, where workers are exposed to danger from moving ground, shall be made
safe by maintaining due slope not exceeding the angle of repose of different types of soil or
otherwise by shoring, portable shields or other effective means;
b. All trenches in the soil, other than rock or hard compact soil more than 1.5 m deep into which
men enter, shall be securely shored and timbered under the supervision of a competent
person and only the trained workers shall be allowed to substantially alter or dismantle the
shoring or timbering;
c. All struts, braces and walls in excavation shall be adequately secured so as to prevent their
accidental displacement;
d. In all excavations in soft or fissured rock or hard soil exceeding 2 m in depth, except those
which are sloped to within 1.5 m of the bottom into which men enter, shall be securely shored
and timbered;
e. Where the sides of the excavations are sloped as outlined above, but not within the 1.5 m of
the bottom, vertical sides shall be shored and the shoring shall extend at least 30 cm above
the vertical sides. When open spaced sheathing is used, a toe-board shall be provided to
prevent material rolling down the slope and falling into the excavated.
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11.3. SHEATHING
a. The sheathing should be placed against the side of the trench so that length of each piece of
sheathing is vertical. It should be held securely in place against the wales by ensuring that
sheathing is kept firmly pressed against the wall of the trench. Where the trench excavated is
loose, sandy or soft soil or soil which has been previously excavated or soil which is under
hydrostatic pressure, each piece of sheathing shall be driven into the bottom of the trench so
as to firmly hold it in place;
b. Where two or more pieces of sheathing are used one above another, the sheathing shall be
so arranged that the lower pieces of sheathing shall overlap the lowest wales supporting the
piece of sheathing next above it. These pieces of sheathing shall be firmly driven into the soil
and securely supported by wales and struts, as the trench is made deeper.
11.4. WALES
a. The wales shall be parallel to the bottom or the proposed bottom of the trench. Each wale
shall be supported on cleats spiked to the sheathing or by posts set on the wales next below
it and in the case of the lowest wale on the bottom of the trench itself. Where necessary,
wedges may be provided between a wale and the sheathing it supports so that roughly
uniformity is given to all individual pieces of sheathing.
11.5. STRUTS
a. Struts shall be horizontal and at right angles to the wales or sheathing supported thereby.
Struts shall be cut to the proper length required to fit in tightly between the wales. Where
necessary, the struts shall be held securely in place by wedges, driven between the struts and
the wales;
b. Struts shall be placed on cleats spiked or bolted to the posts supporting the Wales.
11.6. LOOSE SITE MATERIALS:
No loose material shall be kept very close to the excavation creating possibility of its fall into the
excavated area. A safe distance of at least 1 m shall be maintained.
11.7. PLANT & MACHINERY:
Movement of vehicles and heavy equipment shall be kept at a distance least equal to the depth
of the excavation or at least 6 m for excavation deeper than 6 m and the workers shall be
provided with proper tools.
11.8. MEANS OF ACCESS
a. For trenches deeper than 1.5 m, safe means of access and egress shall be provided at intervals
of every 15 m. Where it is not possible to provide safe means of access and egress as above,
ladders shall extend from the bottom of the trench to at least 90 cm above the ground;
b. Walkways, runways and sidewalks shall be kept clear of excavated materials or other
obstructions and no side walls shall be undermined-undercut unless it is capable of carrying a
minimum live load of 125 lbs per square feet;
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c. If planks are used for raising walkways, runways or sidewalks, they should be parallel to the
length of the walk and fastened together against displacement;
d. Lone worker shall not be allowed to work in the excavated area.
11.9. INSPECTIONS:
A competent person shall make inspections every day and necessary measures shall be taken to
safeguard against possible cave-ins or slide or collapse of the excavations.
11.10. NOTIFICATION OF INTENTION TO CARRY OUT EXCAVATION AND TUNNELING WORK
a. Within thirty days, prior to the commencement of such excavation or tunneling work, the
contractor shall inform in writing the detailed layout plans, method of construction and
schedule of such excavation or tunneling work to the Engineer in-charge of NTPC;
b. In case compressed air is used in such excavation or tunneling work or any work incidental to
or required for such excavation or tunneling work, the technical details and drawings of all
man-locks and medical-locks together with names and addresses of all construction medical
officers duly qualified and so appointed by such contractor for the purpose of such excavation
or tunneling work shall be sent to the Engineer in-charge.
11.11. PROJECT ENGINEER
a. The contractor undertaking any excavation or tunneling work shall appoint a Project Engineer
for safe operation of such projects;
b. Such Project Engineer shall exercise overall control of the operations and the activities at such
project and be responsible for carrying out the activities safely.
11.12. RESPONSIBLE PERSON
a. The contractor undertaking excavation or tunnel ling work at construction site of a building or
other construction work shall appoint a responsible person for safe operation of such
excavation or tunneling work;
b. The name and addresses of such responsible persons shall be forwarded to the Engineer in-
charge;
c. Duties and responsibilities of the responsible person referred to above person shall include
i. To carry out smoothly such excavation or tunneling work;
ii. To inspect and rectify any hazardous situation relating to such excavation or tunneling
work;
iii. To take remedial measures to avoid any unsafe practice or conditions relating to such
excavation or tunneling work.
11.13. WARNING SIGNS AND NOTICES
a. Suitable warning signs or notices, required for the safety of building workers carrying out the
work of an excavation or tunneling, shall be displayed or erected at conspicuous places in Hindi
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and in language understood by the majority of such building workers at such excavation or
tunneling work;
b. Such warning signs and notices with regard to compressed air working shall include:
i) The danger involved in such compressed air work;
ii) Fire and explosion hazards;
iii) The emergency procedures for rescue from such danger or hazards.
11.14. REGISTER OF EMPLOYMENT
a. The contractor shall ensure that at a construction site of a building or other construction work
where an excavation or tunneling work is being carried on, a register of employment of
building workers carrying out such excavation or tunneling work is maintained and produced
on demand;
b. Periods of work of such excavation or tunneling work shall be maintained in a register on day-
to-day basis and such register shall be produced on demand
11.15. ILLUMINATION
a. All contractors carrying out excavation or tunneling work at a construction site of a building
or other construction work shall provide for emergency generators on such construction site
to ensure adequate illumination at all work places where such excavation or tunneling work is
being carried out;
b. In case of power failure, all workplaces where excavation or tunneling works are carried out
shall be adequately illuminated
11.16. PNEUMATIC TOOLS:
Supply lines to pneumatic tools used within a tunnel are fitted with water trap or safety chain
or safety wire, as the case may be.
11.17. STABILITY OF STRUCTURE DURING GENERAL EXCAVATION & TUNNELING:
The contractor shall ensure that where there is any doubt as to the stability of any structure
adjoining the workplace or other areas to be excavated or where tunneling work is to be carried
out –
a. The Project Engineer shall arrange for measures like underpinning, sheet piling, shoring,
bracing or other similar means to support such structure and to prevent injury to any building
worker working adjacent to such structure or damage to property or equipment adjacent to
such structure;
b. Where any building worker engaged in excavation is exposed to hazard of falling or sliding
material or article from any bank or side of such excavation which is more than 1.5 m above
his footing, such worker shall be protected by adequate piling and bracing against such bank
or side;
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c. The excavation and its vicinity shall be checked by a responsible person after every rain, storm
or other occurrences carrying hazards and in case a hazard is noticed at such checking,
adequate protection against slides and cave-in to prevent such hazard shall be provided;
d. Temporary sheet piling installed for the construction of a retaining wall after excavation shall
not be removed, except on the advice of the responsible person after an inspection carried
out by such responsible person;
e. Where banks of an excavation are undercut, adequate shoring shall be provided to support
the material or article overhanging such bank;
f. Excavated material shall not be stored at least 0.5 m from the edge of an open excavation or
trench and the banks of such excavation or trench shall be stripped of loose rocks and other
materials which may slide, roll or fall upon a building worker working below such bank;
g. Adequate and suitable warning signs shall be put-up at conspicuous places at the excavation
work to avoid any person falling into the excavations or trenches;
h. The responsible person shall ensure at the excavation that no building worker is permitted to
work where such building worker may be struck or endangered by the excavation machinery
or material or article used in such excavation.
11.18. SAFE ACCESS AND EGRESS:
Ladders, staircases or ramps are provided, as the case may be, for safe access to and egress
form excavation where the depth of such excavation exceeds one point 1.5 m and such ladders,
staircases or ramps comply with the relevant national standards.
11.19. TRENCHES
a. A trench or excavation shall be protected against falling of a person by suitable measures if the
depth of such trench or excavation exceeds 1.5 m and such protection shall be an improved
protection in accordance with the design and drawing of a Professional Engineer, where such
depth exceeds 4 m;
b. Where the depth of a trench requires two lengths of sheet piling, one above the other, the lower
piling shall be set inside the bottom strings or wales of the upper piling and such sheet piling shall
be driven down and braced as the excavation continues;
c. All metal sheet piles used in excavation or a trench shall be welded end-to-end and secured by
other similar means.
11.20. POSITIONING AND USE OF MACHINERY:
Any machinery used in excavation and tunneling work shall be positioned and operated in such a
way that such machinery will not endanger the operator of such machinery or any other person
in the vicinity.
11.21. BREATHING APPARATUS:
Suitable breathing apparatus shall be provided to a building worker while working in
compressed air environment for his use at excavation or tunneling work and such breathing
apparatus shall be maintained in good working condition at all times.
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11.22. SAFETY MEASURES FOR TUNNELING OPERATIONS
a. Where there is a danger of falling or sliding of material from the roof face or wall of a tunnel,
adequate measures such as shoring, supporting by means of rock bolts, segments or steel sets
shall be taken for the safety of building workers;
b. The excavated areas shall be made safe by use of suitably designed and installed steel sets, rock
bolts or similar other safe means;
c. The responsible person shall examine and inspect the workplaces in a tunnel before the
commencement of work in such tunnel and at regular intervals thereafter to ensure safety of the
building workers in such tunnel;
d. The portal areas of a tunnel with loose soil or rock, likely to cause injury to a person shall be
adequately protected with supports.
11.23. SURROUNDINGS OF A SHAFT
a. Surroundings of a shaft used in excavation or tunnel work shall be protected from being
washed away by construction of sufficient height;
b. Where a building worker is required to enter a shaft at an excavation or tunneling work, safe
means of access shall be provided for such entry;
c. Every shaft at excavation or tunneling work shall be provided with a steel casing, concrete
piping, timber shoring or other materials of adequate strength for the safety of building
workers working in such shaft;
d. Such casing and bracing shall be provided to shafts at an excavation or tunneling work
according to the appropriate design for such casing and bracing;
e. A reinforced concrete raft and beam shall be provided around the opening of a shaft at an
excavation or tunneling work if the ground surrounding such opening is unstable or unsafe.
11.24. LIFT FOR SHAFT:
Lift shall be provided for transport of building workers and materials or articles at an
excavation or tunneling work required to descend more than 50 m in a shaft.
11.25. MEANS OF COMMUNICATION
Reliable and effective means of communication such as telephone or walkie-talkie shall be
provided and maintained in working order for arranging better and effective communication
at an excavation or tunneling work at the following locations, namely:
i. Working chamber of an excavation;
ii. Intervals of hundred meters along the tunnel;
iii. Working chamber side of a man lock near the door of such man lock;
iv. Interior or each chamber of a man lock;
v. Location conspicuous lock attendant’s situation;
vi. A compressor plant;
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vii. A first-aid station, and
viii. Outside the portal or the top of a shaft;
ix. Such number of bells and whistles shall be made available at all times at the locations as are
necessary for the safety of persons at such locations.
11.26. SIGNALS:
The standard audio or video signals shall be used in excavation or tunneling work and
conspicuously located or displayed near entrance to the workplace and in such other locations
as may be necessary to bring such signals to notice of all building workers employed in such
excavation or tunneling work.
11.27. CLEARANCES
a. The minimum lateral clearances of 0.5 m shall be maintained between any part of a vehicle
and any fixture or any equipment used in an excavation or tunneling work after allowing the
throw or swing of such fixture or equipment;
b. The overhead clearance for a locomotive drive at excavation or tunneling work shall not be
less than 1.20 m above the seat of such driver and not less than 2 m above the platform where
such driver stands or of any other dimension in accordance with the approved standard.
11.28. SHELTERS:
The adequate number of shelters for the safeguard of the building workers are provided where,
in the course of working, they are liable to be struck by a moving vehicle or other material
handling equipment in a tunnel.
11.29. USE OF INTERNAL COMBUSTION ENGINE:
No internal combustion engine shall be used underground in excavation or tunneling work
unless such engine is so constructed that the air entering the engine gets cleared before entry
and the engine emits no fumes or sparks.
11.30.INFLAMMABLE OILS:
Inflammable oils with the flash point below the working temperature that is likely to be
encountered in a tunnel shall not be used in excavation or tunneling work.
11.31. COUPLING AND HOSES:
All high-pressure hydraulic hoses and couplings shall be adequately protected against any
possible damage in excavation or tunneling work.
11.32. HOSE INSTALLATION:
All hydraulic lines and plants working at a temperature exceeding 750 c shall be protected by
adequate insulation or otherwise against accidental human contact in excavation or tunneling
work.
11.33. FIRE RESISTANT HOSES:
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No fire hydraulic hoses other than fire resistant hydraulic hoses are used when hydraulically
activated machinery and equipment are employed in tunnels.
11.34. FLAMEPROOF EQUIPMENT:
Only flameproof equipment of appropriate type as per approved standards shall be used where
there is a danger of flammable or explosive atmosphere being prevalent inside the tunnel.
11.35. STORING OF OIL AND FUEL UNDERGROUND:
All oils, greases or fuels stored underground in excavation or tunneling work shall be kept in
tightly sealed containers and in fire resistant areas at safe distances away from explosive and
other flammable chemical and appropriate flameproof installation shall be used in such storage
areas.
11.36. USE OF GASES UNDERGROUND
a. Petrol or liquefied petroleum gas or any other flammable substances shall not be used or stored
inside the tunnel except with the prior approval of the Project Engineer;
b. After the use of the petroleum or liquefied petroleum gas, or highly inflammable substances, all
remaining petroleum or liquefied petroleum gas or highly inflammable substances shall be
removed immediately from such tunnel;
c. No oxy-acetylene gas shall be used in a compressed air environment in excavation or tunneling
work.
11.37. WATER FOR FIRE FIGHTING

a. Adequate number of water outlets shall be provided on excavation or tunneling work and readily
made accessible throughout the tunnel for fire fighting purposes and such water outlets shall be
maintained for effective fire lighting;
b. All air locks shall be equipped with fire fighting facilities at excavation or tunneling work;
c. An audible fire alarm shall be provided to warn the building workers whenever a fire breaks out
on an excavation or tunneling work;
d. Adequate number and types of fire extinguishers, in accordance with relevant national standards,
shall be provided and made readily available to fight any outbreak of fire at an excavation or
tunneling work;
e. Fire extinguishers with vaporizing liquids and high pressure carbon dioxide shall not be used in
tunnels or other confined spaces;
f. The instructions regarding steps to be followed to fight outbreak of fire, at an excavation or
tunneling work, written in Hindi or local language understood by the majority of the building
workers employed on such excavation or tunneling work, shall be displayed at conspicuous and
vulnerable places of such excavation or tunneling work.
11.38. FLOODING
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a. Water tight bulkhead doors shall be installed at the entrance of a tunnel to prevent flooding during
a tunneling work where more than one tunnel is driven from a shaft;
b. All necessary measures shall be taken to ensure that no building worker is trapped in any isolated
section of a tunnel when any bulkhead door of such tunnel is closed;
c. Where there is likelihood of flooding or water rushing into a tunnel during a tunneling work,
arrangements shall be made for immediate starting of water pumps to take out water of such
flooding or water rushing and for giving alert signals to the building workers and other persons to
keep them away from danger.
d. Airtight steel curtains shall be provided in areas liable to flooding at tunneling work and in case of
descending tunnels, such curtains shall be provided in the top half of such tunnels to ensure the
retention of pockets of air for rescue purpose.
11.39. REST SHELTERS
a. Where building workers employed in a compressed air environment in a tunneling work are
required to remain at the work site for one hour or more after de-compression from pressure
exceeding one bar, adequate and suitable facilities shall be provided for such building workers to
rest;
a. Every man-lock, medical-lock and any other facility inside these locks in a tunneling work
shall be maintained in a clean state and in good repairs;
b. A first-aid room shall be provided and readily available at a construction site of a tunneling
work;
c. Each man-lock attendant at the station shall be provided with a first-aid box.
11.40. PERMISSIBLE LIMIT OF EXPOSURE OF CHEMICALS
a. The working environment in a tunnel or a shaft in which building workers are employed shall not
contain any of the hazardous substances in concentrations beyond the permissible limits;
b. The responsible person referred to shall conduct necessary test before the commencement of a
tunneling work for the day and at suitable intervals as fixed by the Engineer in-charge, to ensure
that the permissible limits of exposure are not exceeded and a record of such test shall be
maintained and made available for inspection.
11.41. VENTILATION:
All working areas in a free air tunnel shall be provided with the approved ventilation system and
the fresh air supplied in such tunnel shall not be less than 6 m3 per minute for each building worker
employed underground in such tunnel and the free air-flow movement inside such tunnel not less
than 9 m3 per minute.
11.42. AIR SUPPLY INTAKE POINT:
The air intake points for all air compression shall be located at places where such intake air does
not get contaminated with dust, fumes, vapor and exhaust gases or other contaminants.
11.43. EMERGENCY GENERATORS
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a. Every compressed air system in a tunnel shall be provided with emergency power supply system
for maintaining continued supply of compressed air in such compressed air system, which shall be
capable of operating air compressor and ancillary systems of such compressed air system;
b. The emergency power supply system shall be maintained and made readily available at all times.
11.45. AIR MAINS:
Every air-main supplying air to the working chamber, man-lock or medical-lock used at an
excavation or tunneling work shall be protected against accidental damage and where it is not
practicable to provide such protection, a stand-by air-main shall be provided.
11.46. BULKHEAD AND AIR LOCKS
a. A bulk head or air tight diaphragms retaining compressed air, when used within a tunnel or a shaft,
shall be constructed to withstand the maximum pressure at 1.25 the maximum working pressure
of such bulk head or diaphragm and such bulk head or diaphragm shall be tested before its each
use by a responsible person to ensure that such bulk head or diaphragm is in proper working order;
b. Such responsible person shall keep the record of each test and such record shall be produced for
inspection.
c. The bulk head or diaphragm shall be made of sound material of adequate strength, which shall
be able to withstand the maximum pressure on which they are subjected to at any time of their
use;
d. A bulkhead anchorage and air lick shall be tested at its work place at an excavation or tunneling
work immediately after their installation at such place.
11.47. DIAPHRAGM:
All diaphragms, which are in the form of horizontal decks across a shaft used at excavation or
tunneling work, shall be securely anchored
11.48.PORTABLE ELECTRICAL HAND TOOLS:
All portable electrical hand tools and inspection lamps used underground or in a confined
space shall be operated at a voltage not exceeding 24 V.
11.49. CIRCUIT BREAKER
a. Adequate numbers of differential ground fault circuit breakers shall be installed for every electrical
distribution system and its sub-systems used at an excavation or tunneling;
b. Work and the sensitivity of each of circuit breaker shall be adjusted in accordance with the
requirement set out in accordance with the approved standards;
c. No semi-enclosed fuse unit shall be used in underground place.
11.50. TRANSFORMER:
The contractor shall ensure no transformer is used in any section of a tunnel under compressed air
unless such transformer is of the dry type and conforms to the approved standards.
11.51. LIVE WIRES:
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There shall be no exposed live wire in working areas at an excavation or tunneling work which are
accessible to building workers other than those authorized to work on such live lines.
11.52. WELDING SETS:
All welding sets used in a tunnel shall be of adequate capacity and of suitable type, duly approved.
11.53. QUALITY AND QUANTITY
a. Every working chamber at an excavation or tunneling work where compressed air is used, the
supply of such air shall be maintained at not less than 0.3 m3 per minute per person working
therein;
b. A reserve supply of compressed air shall be made available at all times for man-locks and medical
locks used at a tunneling work;
c. The air supplied in a compressed air environment at a tunneling work shall be, as far as practicable,
free from contaminants, namely, dust, fumes and other toxic substances.
11.54. WORKING TEMPERATURE:
The temperature in any working chamber at an excavation or tunneling work where building
workers are employed shall not exceed 290 c and the arrangement shall be maintained for kipping
records in which the temperatures measured by dry bulb and wet bulb inside such working chamber
once in every hour and for producing such records for inspection on demand.
11.55. MAN-LOCKS AND WORKING IN COMPRESSED AIR ENVIRONMENT
a. Man-locks used at a tunneling work shall be of adequate strength, made of sound material and
designed to withstand any pressure, internal or external, to which it may be subjected in the
normal use or in an emergency;
b. Doors of man-locks at an excavation or tunneling work shall be made of steel and used at a
tunneling work for keeping the work airtight and devices shall be provided for sealing the doors
when such locks are under pressure. The anchorage of a man-lock used at tunneling work shall
have adequate strength to withstand the pressure exerted by air on the man-lock. There shall be
adequate room available for the workers for working in the man-locks;
c. Where work is carried out in any compressed air tunnel, a Man-lock in accordance with the
approved standards shall be used;
d. Where a man-lock is used, safety Instructions in Hindi and in local language understood by
majority of building workers employed there, shall be displaced at conspicuous places;
e. Except in an emergency, compression and de-compression operations shall be carried out in a
man-lock and in an emergency any material-lock may be used;
f. A record of compression and de-compression shall be kept in writing and produced for inspection
on demand;
g. Material lock shall be used with the permission of the Engineer in-charge where it is impracticable
to install both the man-lock and the material-lock at;
h. The man-lock at tunneling work shall not be used for any purpose
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i. other than compression or de-compression of building workers;
j. No de-canting of building workers at tunneling work shall be carried
k. out without prior approval of the Engineer in-charge except in an emergency;
l. In case a building worker collapses or is taken ill during his de-compression in a man-lock, the lock
attendant of such man-lock shall raise the pressure to a level equal to the maximum pressure
which that building worker was exposed to in the working chamber prior to such de-compression
and such lock attendant shall immediately report the matter relating to such collapse to the
medical lock attendant and medical officer on duty;
m. A building worker who had previously received training with a trained building worker to work in
a compressed air environment at tunneling work shall be employed to work independently in such
a compressed air environment;
n. A building worker who had undergone three de-compressions from a pressure exceeding one bar
in a period of eight hours at tunneling work shall not be allowed to enter a compressed air
environment except for the purpose of carrying out rescue work;
o. A building worker employed in a compressed air environment for a period of eight hours in a day
at tunneling work shall not be employed again in such environment unless he has spent not less
than twelve consecutive hours of rest at atmospheric pressure;
p. No building worker shall be engaged in a compressed air environment at a pressure, which
exceeds three bars at a tunneling work unless prior permission, in writing, has been obtained from
the Engineer in-charge;
q. No building worker shall be employed in a compressed air environment for more than fourteen
consecutive days in a month;
r. A register of employment of all building workers in compressed air environment shall be
maintained;
s. An identification badge shall be supplied to a building worker employed in compressed air
environment;
t. The badge of a building worker shall contain particulars of his name, location of the medical-lock
allotted to him for work, the telephone number of the Construction Medical Officer concerned for
his treatment and the instructions in case of his illness of unknown and doubtful causes;
u. Record of all identification badges supplied to building shall be kept in a register;
v. Every building worker whose name appears in the register shall wear the badge supplied to him
at all times during his duty hours;
w. Suitable warning signs shall be displayed in the compressed air for the prohibition of the following,
namely:
i) Use of alcoholic drinks;
ii) Use and carrying of lighters, matches or other sources of ignition;
iii) Smoking; and
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iv) No entry to person who has consumed alcoholic drink
11.56. SAFETY INSTRUCTION:
All building workers employed in compressed air environment at tunneling work shall follow the
instructions issued for their safety in the course of such employment.
11.57. MEDICAL-LOCK
a. A suitably constructed medical lock shall be maintained at tunneling work where building workers
are employed in a working chamber at a pressure exceeding one bar;
b. Where more than one hundred building workers are employed in a compressed air working
environment exceeding one bar at tunneling work, one medical-lock is provided for every one
hundred building workers or part thereof and such medical lock shall be situated as near as
possible to the main-lock used at such tunneling work.
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12.0. SAFETY IN PILING WORK
12.1. GENERAL PROVISIONS
a. All pile driving equipment shall be of good design and sound construction, taking into account the
ergonomic principles and properly maintained;
b. A pile driver shall be firmly supported on a heavy timber sill, concrete bed or other secured
foundation;
c. In case a pile driver is required to be erected in dangerous proximity to an electrical conductor, all
necessary precautions shall be taken to ensure safety;
d. The hoses of steam and air hammer shall be securely lashed to such hammer so as to prevent
them from whipping in case of connection or break;
e. Adequate precaution shall be taken to prevent the pile driver from over turning and hammer from
missing the pile;
f. A responsible person for inspecting pile-driving equipment shall inspect such equipment before
taking it into use and takes all appropriate measures as required for the safety of building workers
before commencing piling work by such equipment;
g. Where there is any question of stability of a structure for its adjoining areas to be piled, such
structure shall be supported, where necessary, by underpinning, sheet pilling, shoring, and bracing
or by other means to ensure safety and stability of such structure and to prevent injury to any
person.
12.2. PROTECTION OF OPERATOR:
The operator of every pile driving equipment shall be protected from falling objects, steam,
cinders or water by substantially covering or otherwise or by other means.
12.3. INSTRUCTION TO AND SUPERVISION OF BUILDING WORKERS WORKING ON PILE-DRIVING
EQUIPMENT:
Every building worker working on a pile driving equipment shall be given instructions regarding
safe work procedure to be followed in piling operation and shall be supervised by a responsible
person throughout such work.
12.4. ENTRY OF UNAUTHORIZED PERSON:
The contractor shall ensure at a construction site of a buildings or other construction work that all
piling areas where pile-driving equipment is in use are effectively cordoned off to prevent entry
of unauthorized persons.
12.5. INSPECTION AND MAINTENANCE OF PILE DRIVING EQUIPMENT
a. Pile-driving equipment shall not be taken into use until it has been inspected by a responsible
person and found to be safe for such use;
b. A responsible person for such inspection at suitable intervals to ensure safety to the building
worker working on such equipment shall inspect pile driving equipment in use;
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c. All pile lines and pulley blocks shall be inspected by a responsible person before the beginning of
each shift of piling operations.
12.6. OPERATION OF PILE-DRIVING EQUIPMENT
a. Only experienced and trained building worker shall operate pile driving so as to avoid any
probable danger from such operation;
b. Pile-driving operations shall be governed generally prevalent and accepted signals so as to prevent
any probable danger from such operations;
c. Every building worker employed in pile driving operation or in the vicinity of such pile driving
operation shall wear ear protection and safety helmet or hardhat and safety shoes;
d. Piles shall be prepared at a distance, at least equal to twice the length of the longest pile, from the
place of pile-driving operations;
e. When a pile driver is not in use, the hammer of such pile driver shall be blocked at the bottom of
the heads of such pile driver.
12.7. WORKING PLATFORM ON PILING FRAMES:
Where a structural tower supports the lead of a pile driver, leads at which it is necessary for the
building workers to work and such platforms except on the hammer of such pile driver or lead
sides of such platform and where such platforms cannot be provided with such railing and toe
boards, a safety belt shall be provided to each such building worker.
12.8. PILE TESTING
a. The testing of pile shall be conducted under the supervision of a responsible person for such
testing;
b. All practicable measures like displaying of waning notices, barricading the area and other similar
measures shall be taken to protect the area where the pile testing is carried out;
c. Entry to a pile testing area shall be prohibited to general public to ensure safety.
12.9. PILING, SHORING AND BRACING
a. Planks used for sheet piling in excavation or tunneling work shall be of sound material with
adequate strength;
b. Shores and braces used in excavation or tunneling work shall be of adequate dimensions and so
placed as to be effective for their intended purposes;
c. Earth supported shores or braces used in excavation or tunneling work shall bear against a footing
of sufficient area and stability to prevent the shifting of such shores or braces.
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13.0. SAFETY IN THE ERECTION, USE AND DISMANTLING OF SCAFFOLDS
13.1. SCAFFOLD CONSTRUCTION
a. Every scaffold and every component thereof shall be of adequate construction, made of sound
material and free from defects and safe for the purposes for which it is intended for use;
b. In case bamboo is used for scaffolding, such bamboo shall be of suitable quality, good condition,
free from protruding knots and stripped off to avoid any injury to building workers during handling
such bamboo;
c. All metal scaffolds used in building or other construction work shall conform to the approved
standards;
13.2. SUPERVISION BY A RESPONSIBLE PERSON: No scaffold shall be erected, added, altered or dismantled
except under the supervision of a responsible person.
13.3. Maintenance
a. The scaffold used in building or other construction work shall be maintained in good repairs and
the measures taken against its accidental displacement or any other hazard;
b. No scaffold or part thereof shall be partly dismantled and allowed to remain in such a condition
unless –
i) The stability or safety of the remaining portion of such scaffold has been ensured by a
responsible person for the safety of such scaffolds;
ii) In case the remaining part of such scaffold cannot be used by the building workers, necessary
warning notice written in Hindi and in a language understood by the majority of the building
workers that such scaffold is unfit for use, shall be displayed at the place where such scaffold
is erected.
13.4. STANDARDS, LEDGERS, PUTLOGS
a. Standards of a scaffold shall be plumb, where practicable, fixed sufficiently close together to
secure the stability of such scaffold having regard to all the possible working situations and
conditions for the intended use of such scaffold, spaced, as close as practicable, to ensure safety
and stability of such scaffold;
b. Adequate measures are taken to, prevent displacement of a standard of a scaffold either by
providing sole plate or a base plate, as necessary;
c. Ledgers of metal scaffold are placed at vertical intervals with due regard to safety and stability of
such scaffold;
d. Bamboo ledgers are kept as nearly as possible and are placed and fastened to the standards of a
scaffold with due regard to the stability of such scaffold.
13.5. WORKING PLATFORM
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a. Working platform shall be provided around the face or edge of a building adjoining at every upper
most permanent floor of such building under construction and at any level where construction
work of such building is carried out;
b. A platform shall be designed to suit the number of building workers to be employed on each bay
of a scaffold work on such platform and the materials or articles and tools to be carried with them
in such bay;
c. The safe working load and the number of building workers to be employed in each bay of a scaffold
shall be displayed for the information of all the building workers employed at such construction
site.
13.6. BOARD, PLANK AND DECKING
a. Board, plank and decking used in the construction of a working platform shall be of uniform size
and strength and shall be capable of supporting the load and number of building workers keeping
in view the safety of such building workers;
b. Metal decking, which forms part of a working platform, shall be provided with non-skid surface;
c. No board or plank which forms the working platform shall be projected beyond its end support
unless it is effectively prevented from tripping or lifting and board, plank or decking shall be
fastened and secured;
d. At any one time, not more than two working platforms per bay, shall be used to support building
workers or materials or articles at such bay;
e. Adequate measures shall be taken to prevent injury which may be caused by falling material and
objects by using safety nets or other suitable means;
f. Concrete, other debris or materials shall not be allowed to accumulate at any platform on a
scaffold;
g. Where a work is to be done at the end of a wall, working platform at such workplace shall be faced
or, wherever practicable, at least 0.6 m beyond the end of such wall.
13.7. REPAIR OF DAMAGED SCAFFOLD
a. No building worker shall be permitted to work on a scaffold that has been damaged or wakened
unless adequate safety measures have been taken to ensure the safety of such building worker;
b. Necessary warning signs shall be displayed at such places where repairs of scaffold are
undertaken.
13.8. OPENING
a. There shall be no opening in any working platform except for allowing access to such working
platform;
b. Wherever opening on a platform is unavoidable, necessary measures for protection against failing
of objects or building workers from such platform shall be taken by providing suitable safety nets,
belts or any other similar means;
c. Access from one working platform to another platform on a scaffold, if required, shall be provided
with suitable and safe ladder for the use of building workers working on such platforms;
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d. Every opening or shaft in the floor shall be provided with suitable means to protect the fall of a
person or material by providing suitable fencing or railing of height not less than 900 mm.
13.9. GUARDRAILS: Every side of a working platform from which a person is liable to fall shall be
provided with suitable and safe guardrails and toe board of adequate strength to prevent fall of
any building worker, material or tools from such platform.
13.10. SCAFFOLD USED BY BUILDING WORKERS OF DIFFERENT EMPLOYERS
a. Where a scaffold or a part of a scaffold is used, which has previously been used by another
employer for his building workers, such scaffold or part thereof shall be used only after its
inspection and examination by a responsible person for ensuring that such scaffold or part thereof
is safe and fit for such use;
b. If any rectification, alteration or modification in a scaffold or part thereof, needed to suit its use,
shall be made in consultation with the responsible person.
13.11. PROTECTION AGAINST ELECTRIC POWER LINE:
The contractor shall ensure that all necessary and practical measures for protection are taken to
prevent any building worker, working on a scaffold, from coming into contact with the electric wires
or dangerous equipment.
13.12. SCREENING NET AND WIRE NETS:
Where a scaffold is erected in an area where the construction activities may pose hazards to
pedestrians or vehicular traffic nearby from the falling of objects, wire nets or screening nets shall
be used to envelope such scaffold.
13.13. TOWER SCAFFOLD
a. The height of every tower scaffold used in building or other construction work shall not be more
than eight times the lesser to the base dimension of such scaffold;
b. A tower scaffold shall be lashed to a building or a fixed structure before being used by the building
workers;
c. Any tower scaffold which can be moved or castered shall be –
i) Constructed with due regard to the stability and, if necessary, adequately weighted at the
base;
ii) Used only on plain and even surface; and
iii) Has casters provided with positive locking devices to hold such scaffold in position;
d. No building worker shall remain on board scaffold or leave behind tools and material when it is
being shifted from one position to another position.
13.14. GEAR FOR SUSPENSION OF SCAFFOLD

a. Chains, ropes or lifting gears used for suspension of a scaffold shall be of adequate strength, made
of sound material and suitable for the purpose of their use and maintained in good repairs;
b. Chains, wires, ropes or metal tubes used for the suspension of a scaffold shall be:
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i) Properly and securely fastened to every anchorage point and to the scaffold ledgers of other
main supporting members used for the support of such scaffold; and
ii) So positioned as to ensure stability of the scaffold.
13.15. TRESTLE SCAFFOLD AND CANTILEVER SCAFFOLD

a. No trestle scaffold shall be constructed with more than three tiers or if its working platform is
more than 4.5 m above the ground or floor or other surface upon which such scaffold is erected;
b. Trestle scaffold shall be designed by professional engineer and shall have the approval of the
Engineer in-charge before being taken into use.
c. No trestle scaffold shall be erected on a suspended scaffold;
d. No cantilever or jib scaffold shall be used unless it is adequately supported, fixed and anchored
on opposite side of its support and have out triggers of adequate length and, where necessary
sufficiently, supported and braced to ensure safety and stability of such scaffold;
e. No working platform resting on bearers let into a wall at one end and without other support shall
be used unless such bearers are of adequate strength, braced through the wall and securely
fastened on the other side.
13.16. SCAFFOLD SUPPORTED BY BUILDING
a. No part of a building shall be used as support or part of a scaffold unless such part of the building
is made of sufficient strength and made of sound material to afford safe support;
b. Overhanging eaves gutters shall not be used for supporting scaffold;
c. Suspended scaffold shall be made of in accordance with the approved standards before being used
by the building workers.
13.17. USE OF WINCHES AND CLIMBERS FOR SUSPENDED SCAFFOLD
a. No scaffold shall be raised or lowered by winches or climbers unless such scaffold is made of sound
material, adequate strength and has been tested and certified safe for use of winches or climber
by a competent person before being taken into use;
b. All suspended scaffolds counter-balanced by counter weights shall be of approved types before
being taken into use for building or other construction work;
c. The working platform of a suspended scaffold shall be securely fastened to the building or
structure as to be safe and to prevent such platform from swing;
d. The safe working load that a suspended scaffold can carry, shall be displayed where such scaffold
is being used
13.18. SAFETY DEVICES FOR SUSPENDED SCAFFOLD
a. Every suspended scaffold, raised or lowered by the winches or climbers, shall be provided at each
of its suspension point with a safety rope with automatic safety device mounted on each of such
rope so that such safety rope with such automatic safety device support the platform of such
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scaffold in the event of failure of the primary suspension wire ropes, winches, climbers or any part
of the mechanism used for raising or lowering such suspended scaffold;
b. Provided that the clause (a) shall not apply -
i) Where the platform of such scaffold is supported at two independent suspension wire rope
at or near each end of such platform so that in the event of failure of one of such suspension
wire rope, the other wire rope is capable of sustaining the weights of such platform and its
load and prevent it from tilting; or
ii) Where a system is incorporated which operates automatically to support the platform of such
scaffold and its load in the event of failure of the primary suspension wire rope of such
scaffold.
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14.0. SAFETY IN THE ERECTION OF STRUCTURAL FRAME &
FORMWORK
14.1. GENERAL PROVISION

a. The trained building worker under the direct supervision of a person, responsible for structural
frame and formwork, shall be employed for erection of such structural frame or formwork,
dismantling of building and structure and performance of and engineering work formwork, false
work and shoring work;
b. Adequate measures shall be taken to guard against hazards arising from any temporary state of
weakness or unsuitability of a structure.
14.2. FORMWORK, FALSE WORK AND SHORING
a. Formwork and false work shall be so designed, constructed and maintained that such formwork
and false work are able to support the load that may be imposed on them;
b. Such formwork shall be so erected that working platform, means of access, bracings, means of
handling and stabilizing could easily be fixed with such formwork.
14.3. ERECTION OR DISMANTLING OF STEEL AND PREFABRICATED
a. Erection or dismantling of any pre-fabricated structure shall be made safe against danger by using
appropriate means such as ladders, gangways or fixed platforms, buckets, boatswains chair or
other appropriate means suspended from lifting appliances, safety harness, life lines, catch nets
or catch platforms, power-operated mobile working platforms etc.;
b. The work of erection or dismantling of buildings or structures or formwork or false work or shoring
or any other civil engineering work shall be carried out by trained building workers under the
supervision of a person responsible for such work;
c. Steel or prefabricated structures shall be so designed and made that such structures can be safely
transported or erected; and weight of each unit of such structures shall be clearly marked on such
unit;
d. The design of each such part shall maintain stability of each part of the structures referred to in
clauses above when erected, and to prevent danger, the design shall explicitly take into account –
i) The relevant conditions and methods of attachment in the operations of stripping,
transport, storing and temporary support during erection of such parts;
ii) Safeguards, such as provision of railings with working platforms, and for mounting such
railings and platforms easily on the structural steel or prefabricated parts;
e. The hooks and softer devices built in or provided on the structural steel or prefabricate parts
that are required for lifting and transporting such parts shall be so shaped, dimensioned and
positioned to withstand the stresses to which such hooks or other devices are subjected;
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f. Prefabricated parts made of concrete shall not stripped or erected before such concrete has
set and hardened sufficiently to the extent provided for in the plans, and such parts are
examined by the responsible person for any sign of damage before their use;
g. Store-places shall be so constructed that –
i) There shall be no risk of structural steel of prefabricated parts falling or overturning;
ii) Storage conditions shall generally ensure stability and avoid damage having regard to the
method of storage and atmospheric conditions; and
iii) Racks shall be set on firm ground and designed so that units cannot move accidentally in
such store-places;
h. Structural steel or pre-fabricated parts shall not be subjected to stresses prejudicial to their
stability while they are stored or transported or raised or set down;
i. Tongs, clamps and other appliances for lifting structural steel and prefabricated part shall be:
i) In such shape and dimensions as to ensure a secure grip without damaging and marked with
the maximum permissible load in the most unfavourable lifting conditions; and
ii) Structural steel or pre-fabricated parts shall be lifted by such methods and appliances that
prevent them from spinning accidentally;
j. Structural steel or pre-fabricated parts shall be provided with railings and working platforms
before raising such parts to prevent any danger of falling of building workers, materials or articles
at the time of any work with such parts;
k. All reasonably practical measures shall be taken to avoid injury to building workers, building
structure or equipment while structural steel or pre-fabricated parts are handled or stored or
transported or raised or lowered;
l. Structures shall not be worked on during violent storms or high winds or any other such hazardous
situation;
m. The risk of falling to which building workers, moving on high or sloping girders, may be exposed is
limited by all means of adequate collective protection or by the use of a safety harness which shall
be well secured to a sufficiently strong supports;
n. Structural steel parts, which are to be erected at a great height, shall, as far as practicable, be
assembled on the ground;
o. When structural steel or pre-fabricated parts are being erected, a sufficiently extended area
underneath the workplace shall be barricaded or guarded;
p. Steel trusses, which are being erected, shall be adequately shored, braced or guyed until they are
permanently secured in position;
q. Structural members shall not be forced into place by the hoisting machine while any building
worker is in such a position that he is likely to be injured by such operation.
14.4. FORMWORK
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a. All formwork shall be properly designed keeping in view the safety of building workers, buildings
or structures;
b. A responsible person for structural frame and formwork shall –
i. Inspect and examine the material, timber, structural steel and scaffolding for its strength and
suitability before being taken into use;
ii. Lay-down procedures to cover all stages of such structural frame and formwork;
iii. Supervise such structural frame and formwork;
iv. Take all necessary steps or measure to correct any situation with a view to prevent accident
or dangerous occurrence during performances of such structural frame and formwork.
14.5. DE-SHORING
a. When shoring is removed, sufficient props shall be left in place of such shoring to prevent any
possible hazard; and
b. Deshoring shall be adequately braced and tied together with support to prevent any hazard.
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15.0. SAFETY IN CONCRETE WORK
15.1. GENERAL PROVISIONS REGARDING USE OF CONCRETE

a. All construction with the use of concrete or reinforced concrete shall be based on plans including
specification of steel and concrete and other material to be used in such construction –
i. Giving technical details regarding methods for safe placing and handing of such materials and
indicating the type, quality and arrangement of each part of a structure of such construction;
and
ii. Explaining the sequence of steps to be taken for completion of such construction;
b. Formwork and shores used for concrete work shall be structurally safe and properly braced or tied
together so as to maintain position and shape of formwork or shores;
c. Formwork structure used shall have sufficient catwalks and other secure access for inspection of
such structure if such structure is in two or more tiers;
d. No machinery or any object should fall below by using wire nets, screen nets etc.
15.2. PREPARATION AND POURING OF CONCRETE AND ERECTION OF CONCRETE STRUCTURE
a. A building worker handling cement or concrete shall –
i) Wear close-fitting clothing, gloves, helmet or hardhat, safety goggles, proper footwear and
respirator or mask to protect himself from danger in such handling;
ii) Keep as much of his body covered as is required to protect himself from danger in such
handling;
iii) Take all necessary precautions to keep cement and concrete away from his skin in such
handling;
b. Lime pits shall be fenced or enclosed and filled and emptied by such devices, which do not require
workers to go into the pit;
c. Moving parts of the elevators, hoists screens bunkers, chutes, grouting equipment used for
concrete work and of other equipment used for storing, transport and other handling ingredients
of concrete shall be securely fenced to avoid contact of building workers with such moving parts;
d. Screw conveyors used for cement, lime and other dusty materials shall be completely enclosed.
15.3. BUCKETS
a. Concrete buckets used with cranes or aerial cableways shall be free from projections from which
accumulations of concrete could fall;
b. Movements of concrete buckets shall be governed by signals necessary to avoid any danger by
such movements.
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15.4. PIPES AND PUMPS
a. A scaffolding carrying a pipe for pumped concrete shall be strong enough to support such pipe
at a time when such pipe is filled with concrete or water or any other liquid and carry the
combined load of the all the building workers who may be on such scaffold at such time, safely;
b. Every pipe for carrying pumped concrete shall be –
i) Securely anchored at its end point and at each curve on it;
ii) Provided near the top of such pipe with an air release valve;
iii) Securely attached to a pump nozzle by a bolted collar or other adequate means;
c. The operation of concrete pumps shall be governed by standard signals;
d. Building workers employed around a concrete pump shall wear safety goggles;
15.5. MIXING AND POURING OF CONCRETE
a. The concrete mixture shall not contain any material, which may unduly affect the setting of such
concrete, weaken such concrete or corrode steel used with such concrete;
b. When dry ingredients of concrete are being mixed in confined spaces such as silos –
i) The dust shall be exhausted at the time of such mixing and
ii) In case the dust the dust cannot be exhausted, as specified, the workers shall wear respirators
at the time of such mixing;
c. When concrete is being tipped from buckets, building workers shall be kept out of the range of
any kickbacks of such buckets;
d. Loads shall not be dumped or placed on settling concrete.
15.6. CONCRETE PANELS AND SLABS
a. All parts of a concrete panel or concrete slab shall be hoisted uniformly;
b. Concrete panels shall be adequately braced in their final positions and such bracings shall remain
in such positions until such panels are adequately supported by other parts of the construction for
which such panels are used;
c. Temporary bracings of concreter panels shall be securely fastened to prevent any part of such
panels from falling when such panels are being moved.
15.7. STRESSED AND TENSIONED ELEMENTS
a. Building workers shall not stand directly over jacking equipment while stressing of concrete girders
and beams is being done;
b. A pre – stressed concrete unit shall not bee handled except at points on such unit and by the
devices specified for such work by the manufacture of such devices;
c. During transport, pre-stressed concrete girders or concrete beams shall be kept upright by bracing
or other effective means;
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d. Anchor fittings for pre-tensioned strands of pre-stressed concrete girders of concert beams are
kept in a safe condition in accordance with the instruction of manufacturer of such anchor fittings;
e. Building workers shall not stand behind jacks or in line with tensioning elements and jacking
equipment during tensioning operations of pre-stressed concrete girders of concrete beams;
f. Building workers do not cut wires of pre – stressed concrete girders or concrete beams under
tension before such concrete used of such girder or beams is sufficiently hardened.
15.8. VIBRATORS
a. A building worker, who is in good physical condition, shall operate vibrators used in concreting
work;
b. All practical measures shall be taken to reduce the amount of vibration transmitted to the
operators working in concreting work and
c. When electric vibrators are used in concreting work
i) Such vibrators shall be earthed;
ii) The leads of such vibrators shall be heavily insulated; and
iii) The current shall be switched off when such vibrators are not in use.
15.9. INSPECTION AND SUPERVISION
a. A person responsible for a concreting work shall supervise the erection of the formwork, shores,
braces and other supports used for such concreting work, make a through inspection of every
formwork to ensure that such formwork is safe, regularly inspect the formwork, shores, braces,
reshores and other supports during the placing of concrete, keep all records of inspections
referred to above at the workplace relating to such inspection and produce them for inspection
upon the demand.
b. Any unsafe condition, which is discovered during the inspections, shall be remedied immediately.
15.10. BEAMS, FLOORS AND ROOFS
a. Horizontal and diagonal bracings shall be provided in both longitudinal and transverse direction as
may be necessary to provide structural stability to formwork used in concreting work and shores
used in such concreting work shall be properly seated on top and bottom and secured in their
places;
b. Where shores used in concreting work rest upon the ground, base plates shall be provided for
keeping such shores firm and in level;
c. Where the floor to ceiling height of a concreting work exceeds 9 m or where the formwork deck
used in such concreting work is supported by shores constructed in two or more tiers, or where
the dead, live and impact loads on the formwork used in such concreting work exceed 700
kilogram per m2, the structure of such formwork shall be designed by a professional engineer in
the relevant field and the specifications and drawings of such formwork kept at such construction
site and produced on demand.
101
d. Where a professional engineer designs the structure of the formwork used in concreting work,
such engineer shall be responsible for the supervision of construction and the stability of such
structure.
15.11. STRIPPING
a. Stripping of formwork used in concreting work shall not commence until the concrete on such
formwork is fully set, examined and certified to this effect by the responsible person and record
of such examination and certification is maintained;
b. Stripped forms in concreting work shall be removed or stock piled promptly after stripping from
all areas in which building workers are required to work or pass;
c. Protruding nail, wire ties and other formwork accessories not required for subsequent concreting
work shall be pulled, cut or otherwise made safe.
15.12. RE-SHORING
a. Re-shoring used in concreting work shall be provided to a slab or beam for its safe support after
its stripping or where such slab or beam is subjected to superimposed loads due to construction
above such slab or beam;
b. The provisions applicable to shoring in a concreting work shall also be applicable to reshoring in
such work or pass.
102
16.0. SAFETY IN CONSTRUCTION, REPAIR & MAINTENANCE
OF STEEP ROOFS
16.1.WORK ON STEEP ROOFS:

All practicable measures shall be provided to protect the building workers against sliding when
carrying outwork on steep roofs.
16.2. CONSTRUCTION AND INSTALLATION OF ROOFING BRACKETS
a. Roofing brackets shall be constructed to fit the pitch of steep roof and such brackets shall be used
to provide level working platform;
b. Roofing bracket shall be secured in its place by nailing pointed metal projections attached to the
underside of such bracket and securely driven into a steep roof on which it is used or secured by
a rope passed over the ridgepole and tie of such roof.
16.3. CRAWLING BOARDS
a. All crawling boards used for work on steep roofs shall be of adequate strength, made of sound
material and of the type approved for the purpose of their use;
b. Crawling boards shall be kept in good repairs and inspected by a responsible person before being
taken into use;
c. Crawling boards shall be secured to a steep roof on which it is used by ridge hooks or other
effective means;
d. A firmly fastened lifeline of adequate strength shall bee strung beside each crawling board
throughout its length while using such crawling boards.
103
17.0. SAFETY IN CATCHES PLATFORMS, HOARDINGS & CHUTES
17.1. CATCH PLATFORM

a. Catch platform shall not be used for storage of material or as a working platform;
b. Catch platform shall at least be of 2 m wide and inclined so that the position of outer edge of such
platform is 1500 mm higher than the inner edge;
c. The open end of catch platform shall be properly fenced to the height not less than 1 m.
17.2. HOARDINGS:
Hoardings shall be constructed when the Registering Authority / Assistant Labour Commissioner
considers it necessary for protection of building workers and directs such employer to construct
such hoardings.
17.3. CHUTES, ITS CONSTRUCTION AND USE
a. Wooden or metal chutes which are at an angle of more than 450 to the horizontal and used for the
removal of materials shall be closed on all sides except at their openings used for receiving or
discharging of materials or articles;
b. All openings of chutes except their top openings shall be closed when not in use;
c. Every chute –
i. Shall be constructed of sound material, adequate strength and suitable for the purpose it is
intended for use;
ii. Exceeding 12 m in height shall be constructed in accordance with the design and drawings of
professional engineer for such;
iii. A suitable warning notice shall be displayed at conspicuous locations, written in Hindi and in
a local language, at the discharge end of every chute;
iv. Shall be cleared when debris has accumulated to a height, which can pose danger to building
worker, but such clearance shall be done in no case less frequently than once a day.
104
18.0. SAFETY IN WORK ON OR ADJACENT TO WATER
18.1. TRANSPORT OF WORKERS BY WATER
a. When any building worker has to proceed to or from any workplace by water for purposes of
carrying on a building or other construction work, proper measures shall be taken to provide for
his safe transportation and vessels used for such purpose shall be in charge of a responsible
person, properly equipped for safe navigation and maintained in good condition;
b. Maximum number of persons which can be safely carried in a vessel shall be marked plainly and
conspicuously on such vessel and such number shall not be exceeded during use of such vessel for
carrying persons;
c. Adequate protecting shall be provided to the building workers in such vessel from inclement
weather;
d. Such vessel shall be manned by adequate and experienced crew;
e. In case the bulwarks of such vessel are lower than 60 cm from the level of the deck of such vessel,
the open edge of such bulwarks shall be fitted with suitable fencing to a height of at least 1 m
above such deck and the post and stanchions and similar parts used in such fencing shall not be
spaced more than 2 m;
f. The number of life buoys on deck of such vessel shall at least be equal to the number of crew
members of such vessel and shall not be less than two;
g. All life buoys on deck of such vessel shall be kept in good state of maintenance and so placed that
if such vessel sinks then they will remain afloat and one of such buoys shall be within the
immediate reach of the Steersman of such vessel and another is situated after part of such vessel;
and
h. The position of the steersman of the vessel shall be such that he has a reasonably free view of all
sides.
18.2. PREVENTION FROM DROWNING
a. Where, on or adjacent to the workplace of any contraction site, there is water into which a building
worker employed for work on such site, in the course of his employment, may fall and has the risk
of drowning, suitable rescue equipment shall be provided and kept in an efficient state of ready
use and measures shall be taken to arrange for the prompt rescue of such building worker from
the danger of drowning and where there is a special risk of such fall from the edge of adjacent
land or from a structure adjacent to or above the water, or from floating stage on such water,
secure fencing shall be provided near the edge of such land, structure or floating stage, as the case
may be, to prevent such fall, and such fencing may be removed or allowed to remain unerected
for the time and to the extent necessary for the access of building workers to such work or the
movement of material for such work;
b. For handling rescue equipment, at least two persons knowing diving should be available at such
sites.
105
19.0 SAFETY IN COFFERDAMS & CAISSONS
19.1 EVERY COFFERDAM AND CAISSON SHALL BE
19.1.1 Of good construction, sound material and of adequate strength, provided with adequate means
for workers to reach safely at the top of such cofferdam or caisson in the event of an in rush of
water and safe means of access to every place where workers shall be employed;
19.1.2 Work relating to construction, positioning, modification, dismantling of cofferdams or caissons
shall be carried out under the supervision of a responsible person and inspected by the responsible
person at the specified intervals;
19.1.3 A worker shall be allowed to work in a cofferdam or caisson after such cofferdam or caisson has
been inspected and found safe by responsible person within such preceding period as approved
and a record of such inspection maintained.
19.2 WORK IN COMPRESSED AIR IN A COFFERDAM OR CAISSON SHALL BE

19.2.1 Carried out in accordance with the procedure laid down;
19.2.2 Carried out by such building workers who have completed eighteen years of age and are medically
examined and found fit for the work;
19.2.3 Carried out under the supervision of a responsible person;
19.2.4 If the work in cofferdam or caisson is carried out in shifts, a record of the time spent by each
worker in each such shift for carrying out the wok shall be maintained in a register with particulars
or time taken for the compression of such building worker, if any;
19.2.5 At every work site or project in a cofferdam or caisson, where workers are employed to work in
compressed air environment, a construction medical officer assisted by a nurse or trained first-aid
attendant, shall be available at all times and there shall be one standby reserve compressor to
meet the emergency.
19.3 PRESSURE PLANT AND EQUIPMENT

19.3.1 Pressure plant and equipment for which it is used shall be –
19.3.2 Properly maintained in good repairs and working condition and fitted with a suitable safety valve
or other effective device to provide maximum safe discharge pressure from being exceeded at any
time; a suitable pressure gauge with a dial range not less than 1.5 time and not exceeding twice
the maximum working pressure, easily visible and designed to show at all times, the internal
pressure in kilogram per square centimeter and marked with the maximum safe working pressure,
a suitable stop valve or valves by which the pressure plant or the system of the pressure plant may
be isolated from the source supply of pressure or otherwise;
19.3.3 Every pressure plant or equipment shall be thoroughly examined by the competent person,
externally, once in every period of six months; internally, once in every period of twelve months;
and by hydraulic test, once in a period of four years.
106
20. SAFETY IN DEMOLITION WORK
20.1 PREPARATION
20.1.1 All glass or similar material or article in exterior openings shall be removed before
commencing any demolition work and all water, steam, electric, gas and other similar supply
lines put off and suitably capped and the concerned department of the appropriate authority
informed and permission obtained wherever required before commencing;
20.1.2 Wherever it is necessary to maintain water, gas or electric line or power during such
demolition, such line shall be so located or protected with substantial coverings so as to
protect it from damage and to afford safety to the building workers and the general public.
20.2 PROTECTION OF ADJACENT STRUCTURES

20.2.1 Examination of walls etc. of adjacent structures –
i) During demolition process, the contractor shall examine the walls of all structures adjacent to
the structure to be demolished to determine the thickness, method of support to such adjacent
structures and;
ii) In case, such employer has reason to believe that any of such adjacent structure is unsafe or
may become unsafe during such demolition process, he shall not perform demolition activity
unless stability to such unsafe adjacent structu4e from collapsing has been taken. All roads and
open spaces adjacent to the site of demolition work shall be closed or suitably protected by
bracketing.
20.3 DEMOLITION OF WALLS, PARTITIONS, ETC.

20.3.1 Any demolition of walls or partitions shall be proceeded in a systematic manner as per the
standard safe operating practices approved and all work above each tier of any floor beams shall
be completed before the safety of the supports of such beam is impaired;
20.3.2 Masonry shall be neither loosened nor permitted to fall in such masses or volume or weight as to
endanger the structural stability of any floor or structural supports;
20.3.3 No wall chimney or other structure or part of a structure shall be left unguarded in such a condition
that it may fall, collapse or weaken due to wind pressure or vibration;
20.3.4 In the case of demolition of exterior walls by hand, safe footing shall be provided for the workers
employed in, such walls or partitions, which are to be demolished by hand shall be not left standing
more than one storey high above the uppermost floor on which persons are working.
20.4 METHOD OF OPERATION: The contractor shall ensure that debris, bricks and other materials or
articles are removed by means of chutes, buckets or hoists and through openings in the floors.
20.5 ACCESS TO FLOOR
20.5.1 Safe access to and egress from every building shall be provided at all times in the course of
demolition by means of entrances hallways, stairways or ladder runs which shall be so protected
as to safeguard the workers using such means from falling material or articles;
107
20.5.2 Demolition of structural steel etc. shall be demolished column by column and tier by tier and every
structural member, which is being demolished, shall not be under any stress, and such structural
member shall be suitably lashed to prevent it from any uncontrolled swinging, dropping or falling
or falling;
20.5.3 Large structural members shall not be thrown or dropped from the building, but carefully lowered
by adopting suitable safe method;
20.5.4 Where a lifting appliance like a derrick is used for demolition, the floor on which such lifting
appliance rests shall be completely planked over or supported and such floor shall be of adequate
strength to sustain bearing load for such lifting appliance and its operation.
20.6 STORAGE OF MATERIAL OR ARTICLE

20.6.1 No materials or articles shall be not stored or kept on platform, floor or stairways of a building
being demolished, provided that this clause shall not apply to the floor of a building when such
floor is of such strength as to support safely the load to be superimposed by storing such material
or articles;
20.6.2 No access to any stairway or passageway shall be affected or blocked by storing any material or
article;
20.6.3 Suitable barricades shall be provided so as to prevent materials or articles from sliding or
rebounding into any space used by the workers.
20.7 FLOOR OPENINGS:
Every opening used for the removal of debris from every floor which is not closed to access,
except the top or working floor, shall be provided with an enclosure from such floor to its
ceiling, or such opening is so barricaded that no building worker shall access to within a
horizontal distance of 6.0 m from such opening through which debris is being dropped.
20.8 INSPECTION:
A person responsible for demolition work shall make continuous inspections during demolition
process so as to detect any hazard resulting from weakened or deteriorated floors or walls or
loosened materials or articles, and that no building worker shall be permitted to work where such
hazard exist unless remedial measured like shoring or bracing shall be taken to prevent such
hazards.
20.9 WARNING SIGNS, BARRICADES, ETC.
20.9.1 Barricades and warning sign shall be erected along every side throughout the length and breadth
of a building or other construction work to be demolished to prevent unauthorized persons from
entering into the during demolition operations;
20.9.2 During the demolition of an exterior masonry wall or a roof from a point more than 12 m above
the adjoining ground level of such wall or roof, if persons below such wall or roof are exposed to
falling objects, suitable and safe catch platform shall be provided and maintained at a level not
more than 6 m below the working level except where an exterior built-up scaffold is provided for
safe and adequate protection of such persons;
20.9.3 Suitable and standard warning signs shall be displayed or erected at conspicuous places or position
at the workplace;
20.10 MECHANICAL METHOD OF DEMOLITION
108
20.10.1 The following requirements shall be fulfilled in case the mechanical method of demolition like use
of swinging weight, clamshell bucket, power shovel, bulldozer or other similar mechanical
methods are used for the purpose of demolition namely –
i) The building or structure or structure or remaining portion thereof shall be not more than 12
m in height;
ii) Where a swinging weight is used for demolition, a zone of such demolition having a radius of
at least 1.5 times the height of the structure of portion thereof being demolished shall be
maintained around the points of impact of such swinging weight;
iii) Where a clamshell bucket is being used for demolition, a zone of demolition shall be
maintained within eight metres of the liner of travel of such bucket;
iv) Where other mechanical methods are being used to affect total or partial collapse of a building
or other construction work, there shall be maintained, in the area into which the affected
portion of such building or other construction work may fall, a zone of demolition at least 1.5
times the height of such affected portion thereof; and
v) No person other than building workers or other persons essential to the operation of
demolition work shall be permitted to enter a zone of demolition, which shall be provided with
substantial barricades.
109
21. FIRE EXTINGUISHERS & OTHER APPLIANCES OF FIRE FIGHTING
21.1 FIRE EXTINGUISHERS & OTHER MEANS OF PREVENTION AND PROTECTION
21.1.1 Every contractor shall have a fire protection and prevention plan developed and implemented
keeping in view the following:
i) The specific work practices requiring fire control measures;
ii) Response measures to be taken in case of fire;
iii) Equipment required;
iv) Personnel requirements and responsibilities;
v) Schedules of daily and weekly inspection;
vi) Open flames and fires are prohibited in all underground construction;
vii) Readily visible signs to be posted in the fire prone/inflammable/explosive areas prohibiting
smoking use of open flames and other hot work.
viii) A system of Permit-to-Work.
27.1.2 For the protection of the workers from the outbreak of fire, the contractor shall Provide,
maintain and regularly inspect the Fire extinguishing equipment, which shall be sufficiently
provided to extinguish any probable fire;
Suitability of portable fire extinguishers

Class of fire Type of extinguisher
Water DCP CO 2
A Yes Yes Yes
B No Yes Yes
C No Yes Yes
D No Yes Yes
Electrical No Yes Yes
27.1.3 Ensure availability of an adequate supply of water at ample pressure;
27.1.4 Make available
i. Adequate number of trained persons required to operate the fire
extinguishing equipment;
110
ii. Properly maintain Fire extinguishing equipment and inspect them at
regular intervals of not less than once in a year by the responsible person
and a record of such inspections maintained;
27.1.5 Portable fire extinguishers provided in the operator’s cabin of earthmoving machinery,
material handling systems, construction equipment etc. shall be regularly inspected,
maintained and replenished/refilled;
27.1.6 The operators and the helpers of such equipment shall be trained in the methods operating
the equipment and fighting the fire effectively;
27.1.7 All combustion engine power equipment shall be so located that the exhausts are well away
from combustible material;
27.1.8 No smoking shall be allowed at or in the vicinity of operations, which constitute fire hazards
and shall be conspicuously posted with No smoking or open flame signs;
27.1.9 In the flammable environment as described in IS: 9570, the electrical fittings and equipment
shall be of flame proof type conforming to IS: 2206 & IS; 2148;
27.1.10 Arrangements shall be made to contain sparks generated during welding, cutting or other
operations and spark shall not be allowed to fall down on combustible material kept below;
All means of exit shall be kept free of obstruction at all times;
27.1.11 Appropriate type of fire extinguishers according to IS: 5698 shall be kept in fully charged
condition at the places which have potential risk of fire;
27.1.12 The contractor shall educate his or his sub-contractors’ men working in the vicinity of fire
risk, on how to operate these equipment and know in particular circumstances which type of
extinguishers is to be used;
27.1.13 The contractor shall take full responsibility for the upkeep and replenishment/refilling of the
fixed and portable fire extinguishers.
111
APPENDIX
Annexure I
IMPORTANT INDIAN STANDARDS RELATED TO SAFETY
Personal Protection
IS: 1179-1967 Equipment for eye and face protection during welding
IS: 4770-1991 Rubber gloves for electrical purposes
IS: 8519-1977 Guide for selection of industrial safety equipment for body protection
IS: 8520-1977 Guide for selection of industrial safety equipment for eye, face & ear protection
IS: 8807-1978 Guide for selection of safety equipment for protection of arms and hands
IS: 1224-1985 Safety shoes
IS: 2925-1984 Safety helmets
IS: 8940-1978 Code of practice for maintenance and care of industrial safety equipment eye and
face protection
IS: 8990-1978 Code of practice for maintenance and care of industrial safety clothing
IS: 10667-1983 Guide for selection of industrial safety for protection of foot and leg
IS: 816-1969 Code of practice for safety and health requirements in electric and gas welding and
cutting operations
IS: 818-1968 Code of practice for safety and health requirements in electric and gas welding and
cutting operations
IS: 7194-1994 Assessment of noise exposure during work for hearing conservation purposes
Civil Engineering Construction
IS: 2750- 1967(Part II) Steel scaffolds

IS: 875-1987 Structural safety of building: loading standards
IS: 4014-1967 Code of practice for steel tubular scaffolding
IS: 3696 Safety code of scaffolds and ladders
IS: 4138-1977 Safety code for working in compressed air
IS: 4912-1978 Safety requirements for floor and wall openings, railings and toe boards
IS: 7293-1974 Safety code for working with construction machinery
IS: 9944-1992 Recommendations on safe working load for natural and man-made rope slings
BS: 1129 Portable timber ladders, steps, Trestles & lightweight staging
BS: 1139 Metal scaffolds
BS: 5973 Code of practice for access & working scaffolds
BS: 5974 Code of practice for temporary installed scaffolds and access equipment
BS: 5975 Code of practice for falsework
Fire Protection
IS: 2190-1992 Code of practice for selection, installation and maintenance of portable first-aid fire
extinguishers
IS: 5896 Code of practice for selection, operation and maintenance of fire-fighting appliances
112
IS: 8433-1984 Code of practice for dissolved acetylene cylinders
Electrical
IS: 3043-1987 Code of practice for earthing

IS: 5424-1969 Rubber mats for electrical purposes
IS: 3646 (Part II) Artificial lightings
IS: 2148 & IS: 2206 Flame proof electrical fittings
Machinery
IS: 1860-1980 Code of practice for installation, operation and maintenance of electric passenger
and goods lifts
IS: 1991-1987 Safety requirements for the use, care and protection of abrasive grinding wheels
IS: 5903-1970 Safety devices for gas cylinders
IS: 8216-1976 Guide for inspection of lift wire ropes
IS: 8964-978 Recommendations for safety conditions for woodworking machines
IS: 9474-1980 Principles of mechanical guarding of machinery
IS: 11461-1985 Code of practice for compressors safety
IS: 13367-1992 Code of practice for safe use of cranes
113
Annexure - II
BASIC STRUCTURE OF SAFETY PLAN
01- Safety Policy

02- When was the Safety Policy last reviewed
03- Details of implementation procedure / methods to implement Safety Policy / Safety Rules
04- Qualification & Experience of Safety Officers
05- Review of Accidents analysis - Methods to ensure safety & health and steps identified for
prevention of accidents
06- Unit/site Executive responsible for ensuring safety at various levels in the workplace
07- List of Employees trained in safety at the commencement of execution of the job; details of
training – its module and contents
08- Safety Training Targets, Schedules, Methods to be adopted for providing safety training to all
employees
09- Details of checklists for different jobs/ work & responsible persons to ensure Compliance
10- Regular Safety Inspection Methods and Periodicity and the list of members authorized
11- Risk Assessment, Safety Audit by professional agencies, their Periodicity
12- Implementation of recommendations of Audit / Inspections. - Procedures for implementation
& follow-up
13- Provision for treatment of Injured persons at work site
14- Review of overall safety by top Management and Periodicity
15- System for implementation of statutory provisions.
16- Issue of PPE to employees, Periodicity / stock on hand, etc.
Signature
Head of Organization
With Date & Stamp
114
Annexure - III
CONFINED SPACE WORK PERMIT
Date of Work : Initiator: Permit No.:
Description of work :
Name of person supervising: Dept./Function:

Names of workmen involved in the job :
1 2
3 4
Exact Location of Work:
JSA Referance No.

Job Instruction & Confirmation Sheet Ref.
No
Valid From : Time …………. Date: …………………. To Time: …………. Date: ………………….
Other relevant information (if any)
Initiated by Engineer / Supervisor of Checked by Agency Safety Representative
Agency
Name Name
Signature Signature
Date Date
Check list for Authorization of Work Permit
Minimum and Mandatory Precautions Y/ N / NA
1 Permit form filled in completely?
2 Have wind, atmospheric, and work area conditions (e.g. cold, hot, snow,
poor lighting & Ventilation etc.) been considered throughout the job so
that work can be done safely?
3 All necessary Personnel Protective Equipment like Breathing Set, Waist
Rope, Light Mounted Helmet etc. is put on by all the workmen?
4 A lifeline, a rope tied on the safety belt of the person entering the confined
space is provided?
5 All practicable measures are taken to ensure that the atmosphere inside is
not deficient in oxygen and does not contain flammable vapors and no
hazardous gases like H2S. (Open at least 2 manholes & keep for 2
hours)?
6 One fully trained person is stationed at ground level/outside to assist the
inside workers and emergency contact No's available?
7 All the workers trained for emergency?
115
8 Safe means of access and egress provided?
9 Is the suitable fire extinguisher available at work location?
10 Are they Using only 24V lamps & working tools inside the confined space?
Following additional precautions need to be taken before the start of the work
Permit Issued By:
Approved by Principal Agency work in Endorsed by Principal Agency HSE

charge Dept
Name
Signature
Date
Permit Close Out by: Name & Signature (Principal Agency)
Date : Time :
Note: All extra information on preparation and precautions to be provided on the reverse side of
this PTW.
116
HOT WORK PERMIT


1 2
3 4
JSA Referance No.

No
Other relevant information (if any)
Initiated by Engineer / Supervisor of Checked by Agency Safety Representative
Agency
Name Name
Signature Signature
Date Date
Exact location of work
Relevant information
2 Form filled in correctly and in full.
3 Has the work area been inspected for any abnormalities - specify on wind,
atmosphere, surroundings, etc.
4 Are the necessary PPE provided and do the workmen know their use?
5
Is the fitter, experienced and knowledgeable enough to carry out the job?
6 Area has to be cleared of any flammables and combustible material.
7 Electrical equipment to be protected and grounded.
8 Are fire-fighting equipment - extinguishers, water, sand buckets etc, located
nearby for ready in case of any mishap?
9 Gas cylinders in upright state/ trolleys/ flash-back arrestors/ hose condition/
NRVs, etc.
10 Is the area easily accessible?
117
Additional precautions to be taken:
This permit is valid only for one week. A fresh hot work permit has to be taken for continued works for
the next week.
Permit Issued By:

charge Dept
Name
Signature
Date
Date : Time :
this PTW.
118
PERMIT FOR LIFTING OF MATERIAL
Date of Work : Initiator: Permit

No.:
Description of work:


JSA Reference No.
Job Instruction & Confirmation Sheet Ref. No
Other relevant
information: (If any)
Initiated by Engineer / Supervisor of agency Checked by Agency Safety

Representative
Name Name
Signature Signature
Date Date
1 Details of type of crane(s) to be used?
2 Name of Lift Co-ordinator, Rigger/Crane Operator?
3 Adequate and suitable lifting gears available and in good condition
4 Have soil, wind, atmospheric, and work area conditions (e.g. cold, hot ,
snow, poor lighting & Ventilation etc.) been considered throughout the job
so that work can be done safely?
5 Lifting Equipments, Lifting gears and Slings are tested and certified?
6 Are all operators trained, competent and healthy (Having Licenses /
Experience Certificate)?
7 Are all the examinations and tests carried out on the equipment (Crane)
and certified by competent persons?
8 Is the safe working load (SWL) marked on all lifting tools & tackles?
9 Lifting area cordoned off?
10 Tag lines provided to control the swing of load?
11 Load tied properly and secured against toppling and falling?
12 Signalman/Rigger is provided and competent?
13 Proper communication available between operator
and rigger?
14 Is the vehicle for transportation adequate for the load?
119
Following additional precautions need to be taken before the start of the work:
Permit Issue b By:

Approved by Principal agency work incharge Endorsed by main agency HSE Dept
Name Name
Signature Signature
Date Date
Permit Close Out by: Name & Signature (Main agency)
Date : Time :
Note: All extra information on preparation and precautions to be provided on the reverse side of this
PTW.
120
WORKING AT HEIGHT PERMIT


1 2
3 4
JSA Referance No.

No
Other relevant information
Initiated by Engineer / Supervisor Checked by Agency Safety Representative
Name Name
Signature Signature
Date Date
2 Work area below is temporarily cordoned/barricaded
3 The scaffold erected has pipes and clamps in good condition.
4 Diagonal / lateral bracings pipes are provided to ensure stability
5 Access ladder is provided to reach the work location
6 Planks / sheet used in temporary platform are in good condition
7 Planks / sheets are tied properly using binding wire
8 Temporary platform is having temporary side railing
9 Workers are wearing Helmet, Shoes & Safety belt in good condition.
10 For Anchoring of safety belt at height rigid support / life rope line is provided
11 Experienced workers are engaged for work
12 Portable elect equip/fibre body checked for its healthiness including earthing
13 The sling / pulley blocks / ropes are tested for fitness
121
14 Workers are briefed on Safety Precautions to be taken
Power hand tools used at eight are connected through 30mA ELCB.
Following additional precautions need to be taken before the start of the work
Permit Issued By:

charge Dept
Name
Signature
Date
Date : Time :
this PTW.
122
Annexure - IV
DEFINITIONS
1. Building or other construction work: means the construction, alteration, repairs, maintenance
or demolition, of or, in relation to, buildings, streets, roads, railways, tramways, airfields,
generation, transmission and distribution of power, water works, oil and gas installations, electric
lines, tunnels, bridges, viaducts, pipelines, towers, cooling towers and such other work as may be
specified.
2. Building worker: means a person who is employed by a contractor to do any skilled, semi-skilled
or manual, supervisory, technical or clerical work for hire or reward, whether the terms of
employment be expressed or implied, in connection with any building or other construction work;
3. Establishment: means an establishment who or which employs building workers in any building
or other construction work, and includes an establishment belonging to a contractor;
4. Contractor: means a person who undertakes to produce a given result for any establishment, other
than a mere supply of goods or articles of manufacture by the employment of building workers or
who supplies building workers for any work of the establishment, and includes a sub-contractor or
any other agency engaged on his behalf;
5. Employer: in relation to an establishment, means the owner thereof that is the contractor himself.
6. Competent Person: means a person so approved by the Central Government who belongs to a
testing establishment in India possessing adequate qualification, experience and skill for the
purpose of testing, examination or annealing and certification of lifting appliances, lifting gears,
wire ropes or pressure plant or equipment;
7. Responsible Person: means a person appointed by the employer to be responsible for the
performance of specific duty or duties and who has sufficient knowledge and experience and the
requisite authority for the proper performance of such duties;
8. Danger: means danger of accident or of injury or danger to health;
9. Hazard: means danger or potential danger;
10. Hazardous substance: means any substance, which due to its explosiveness, inflammability,
radioactivity, toxic or corrosive properties and similar hazardous characteristics may Cause injury;
or Affect adversely the human system; or Cause loss of life or damage to property or environment;
11. Hazardous Process: comprises roof work, steel erection, and work under and over water, demolition
and work in confined space;
123
12. National Standard: means standards as approved by the Bureau of Indian Standards (BIS) and in the
absence of such standards, the standards approved by the Central Government for a specific
purpose;
13. Lifting Appliance: means a crane, hoist, derrick, winch, jack, pulley block or other equipment used
for lifting materials, objects or building workers;
14. Lifting gear: means ropes, chains, hooks, slings and other accessories of a lifting appliance;
15. Safe Operating Practice: Means the practice followed in building and construction activities for the
safety of workers and for safe operation of machinery and equipment used in such activities. Such
practices shall conform to all or any of the following:
Relevant Standards approved by BIS;
National Building Codes;
Manufacturer’s instruction on safe use of equipment and machinery;
Code of practice on safety in construction industry published by International Labour Organization .
16. Safe working load: in relation to an article of lifting gear or lifting appliance, means the load which
is the maximum load that may be imposed on such article or appliance with safety in the normal
conditions as assessed and certified by a competent person;
17. Workplace: means all places where building workers are required to be present or to go for work
and which are under the control of an employer;
18. Personal Protective Equipment (PPE): are the protective devices made available for individual or
collective use of the workers likely to be affected by the hazards of the workplace or process;
19. Construction & Erection Manual (E&C) Rules: all references to E&C Manual shall mean the
Construction & Erection Rules that are detailed hereunder;
20. Engineer in-charge: All references to the Engineer in-charge shall mean the person in-charge of a
building and construction of the NTPC.
21. Interpretation of words not defined: words and expressions not defined or used in this Manual
shall have the same meaning as generally assigned in common engineering practices
124
Ref. No.: SBD/CIVIL/OTE(2)/CPG-1-REV. 00
Annexure-I to SCC
1.0.0 OWNER ISSUE MATERIAL: Cement, Reinforcement Steel &

Structural Steel
The items for which Owner Issue Material shall be issued on free of cost
basis have been listed in the "Notes/Undertaking/Instructions" given in the
Schedule of Quantities. Provision hereunder shall prevail to the extent it is
applicable for such Owner Issue Materials.
1.1.0 Scope of Owner Issue Materials:
1.1.1 Only Cement (Ordinary Portland, Portland Slag, Fly Ash based Portland
Pozzolana), and Reinforcement Steel (Mild Steel, Round Bars for earthing
mat and High yield strength deformed TMT bars) and Structural steel angles,
joists, channels, plain and chequered plates, MS rods (for foundation
bolts/structures vis Sagrods, lacings, etc) rails and pipe (other than those
covered in the Scope of Contractor) and Stainless steel plates (ASTM A240
Type 304 or equivalent) will be issued by the Owner within project and/or at
Project Stores, 'FREE OF COST' to the Contractor for incorporating in those
items of work under the subject specifications for which it has been specified
to be so issued in the notes/undertakings/instructions to bidders in the
Schedule of Quantities. M.S. flats shall not be supplied by the Owner. All
subsequent responsibility of transportation from and/or Owner's stores to
work site storage, stacking, preservation, accounting etc. at work site shall be
that of the Contractor.
1.1.2 All the required materials other than those which have been specified to be
issued free of cost by the Owner in the Schedule of Quantities shall be
arranged by the Contractor. Further following material shall have to be
arranged by Contractor within his quoted rates/bid prices.
(a) Cement (Portland, Fly ash based Pozzolana or Slag blended with
GGBS upto 60%) required for items of work other than those for which
it has been specified to be issued as free of cost by the Owner in the
Schedule of Quantities.
(b) Mild steel round bars as well as High yield strength deformed
TMT/CRS bars required for items of work other than those for which it
has been specified to be issued as free of cost by the Owner, in the
Schedule of Quantities.
(c) Structural steel (Angles, Joists, Channels, Plain and Chequered

plates, rails and pipes) required for items of work other than those for
which it has been specified to be issued as free of cost by the Owner,
in the Schedule of Quantities.
(d) Stainless Steel sheets/sections required for items of work other than
those for which it has been specified to be issued as free of cost by
Owner in Schedule of Quantities.
(e) Other materials including special reinforcement and structural steel,
square bars, flats, white and special cements, rapid hardending
cement, additives and plasticisers.
1.1.3 The Contractor shall incorporate the free of cost owner issued cement,
reinforcement steel & structural steel only in the permanent works unless
otherwise specifically agreed to by the Owner. Cement and steel
(reinforcement and structural) required for the enabling works such as
Contractor’s staff/labour colony, office and storage sheds, material testing
laboratory construction, temporary staging, scaffolding, platform, and other
temporary structural steel work which are not going into the works unless
otherwise specifically mentioned, shall be arranged by the Contractor at his
own cost. Similarly, cement and steel required for production of RCC pipes,
manhole covers, hollow cement concrete blocks, precast concrete elements
not produced within the project site, steel door/window and steel required for
supply of M.S. lock nuts and nuts of foundation bolts etc, shall also be
arranged by the Contractor at his own cost.
1.1.4 The quoted rates or price(s) indicated shall not take into account the cost of
“free of cost Owner issue materials” as identified above but should include
cost of any wastages not allowed by Owner, carriage, loading, unloading,
weighment, storage, testing, mixing, placing, cutting, binding, jointing,
assembly, weldings etc. and any other activity as required till its acceptance
to the Owner after incorporation in the works. The quoted rates shall also
include the cost of carriage and incidental involved for return of the surplus,
wastage, off cuts, melting scrap etc. of Owner Issued materials to the
Owner’s stores.
1.2.0 Procedure for Issue, Stacking, Accounting and Reconciliation of Owner

Issued Material
1.2.1 For the purpose of quantity, accounting of materials, weights and

classification of wastage in various categories, the provisions of following
clauses shall be applicable. The Owner, however, may at its discretion issue
the materials in each lot on the basis of actual weighment also. It should be
clearly understood that irrespective of the METHODOLOGY adopted for
issuing the material, the Contractor shall have no claim whatsoever, on
account of the time and cost involved in issue, accounting, stacking,
transporting, loading and unloading, reconciliation etc. of the owner issue
material.
1.2.2 Availability
(a) All materials to be issued by the Owner shall be collected by the

Contractor from the Owner’s store in such condition and in such
length/weight/size as are available in stock or as received from
manufacturers, against submission of “indemnities Bond/Letter of
Undertaking by the Contractor for issue of Owner issue Material (as
per formats enclosed).
(b) If at the time of actual execution a particular section is not available,
then with the prior approval of the Engineer in Charge (EIC), alternate
section may be used. Only increase in the weight of steel on account
of EIC authorised substitution shall be to the Owners account and the
Contractor shall have no other claim whatsoever on account of such a
substitution.
(c) Unless otherwise provided, the Contractor shall in no case be entitled

to any compensation or damage on account of any delay in supply or
non supply thereof of all or any such materials.
1.2.3 For issue of free of cost “Owner issue materials” the following procedure shall
apply for issue from Owner’s stores:
1.2.3.1 Cement
Cement will be issued on the basis of approved construction drgs. allowing for
wastages as specified elsewhere in this document.
1.2.3.2 Wherever cement is required to be used by weight (as specified in

specifications/Schedule of Quantities/bill of quantities or/the approved design
mix.), Cement will be issued on weighment basis. The Modus Operandi to be
adopted shall be as appended below (as applicable).
(A) CEMENT ISSUED IN JUTE BAGS
(a) In case where it is not possible to weigh truck load of cement at

site
To arrive at average weight of each consignment, 10% sample

weighment of cement bags at the time of issue from the stores shall
be done in platform weighing machines, half the sample bags may be
selected by the Contractor and the other half by Owner. The average
weight of the whole consignment including sample bags shall be
deemed to have net weight of 50 kg. of cement per bag, when the
average weight (including the weight of bag) is within 49.5 kg and 51.5
kg including both limits. In case the average weights is “less than 49.5
kg or more than 51.5 kg” the bags will be deemed to have an average
weight for the whole consignment (including sample bags) as per table
given below:
------------------------------------------------------------------------------------------------------
Average sample Average Issue Total wt.
weight of bags Range Wt. per (200 bag lot)
including weight in Kgs. bag
of cement bag (excluding wt.
(taken as 500 gms) of bags.)
-----------------------------------------------------------------------------------------------------
49.9 Kg 49.5 to 50 Kgs. 10,000 Kgs
or 51.3 Kg 51.5 Kg.
49.2 Kg. Less than 49.7 Kgs* 9,940 Kgs.
49.5 Kgs.
51.8 Kg. More than 50.3 Kgs** 10,060 Kgs

51.5 Kgs.
------------------------------------------------------------------------------------------------------
* (49.5 - 49.2 = 0.3) ** (51.8 - 51.5 = 0.3)
(50.0 - 0.3 = 49.7) (50.0 + 0.3 = 50.3)
(b) In cases when it is possible to weigh a full truck load of cement

at site
The theoretical weight of the consignment shall be arrived at by
multiplying the total no. of bags in the truck load with the notional
weight of 50 kg. of cement per bag. The weight of the empty truck as
well as the weight of the empty cement bags (taking weight of the
empty cement bag as 0.5 kg per bag) shall be deducted from the
weight of the truck load as measured to arrive at the actual weight of
the consignment. If the difference between the actual weight and the
theoretical weight is within ± 2% (two percent) of the theoretical
weight, then the theoretical weight shall be taken as the issued weight
for the entire truck load. If the variation from the theoretical weight is
more than ± 2% of the theoretical weight, then issued weight of the
entire truck load shall be taken as the (i) theoretical weight plus the
difference in excess of (+) 2% (two percent) variation (for cases where
the actual weight is more than the theoretical weight) and (ii)
theoretical weight minus the difference in excess of the (-) 2% (two
percent) variation (for cases where the actual weight is less than the
theoretical weight). An illustrative example is given below :
Say the trucks carry 200 bags each.

-------------------------------------------------------------------------------------------------------------------------
Truck Wt. of Less wt. Net. wt. Theoretical Diff. Diff. Wt. to
No. one truck of cement of the wt. of as between be taken
load less bag @0.5 cement cement in actual % of as issued
wt. of kg./bag (Actual) 200 bags and the the
empty theore- theore-
truck tical tical
---------------------------------------------------------------------------------------------------------------------------------------
1. 10,080 kg. 100 kg. 9,980 kg. 10,000 kg. (-) 20Kg (-) 0.2% 10,000 kg
2. 9,840 kg. 100 kg. 9,740 kg. 10,000 kg. (-) 260Kg (-) 2.6% *9,940 Kg*
3. 10,360 kg. 100 kg. 10,260 kg. 10,000 kg. (+)260Kg (+) 2.6% 10,060Kg**
---------------------------------------------------------------------------------------------------------------------------------------
-------
Total wt, issued for 3 trucks load 30,000 Kgs
---------------------------------------------------------------------------------------------------------------------------------------
-------
* (-2.6) - (-2.0) = (-) 0.6% ** 2.6 - 2.0 = + 0.6%
- 0.6 x 10,000 = (-) 60 kg. 0.6 x 10,000 = (+) 60 kg.

100 100
B. Cement issued in Poly (HDPE) Bags.
(a) In case where it is not possible to weigh truck load of

cement at site :
To arrive at average weight of each consignment, 10% sample

weighment of cement bags at the time of issue from the stores
shall be done in platform weighing machines, half the sample
bags may be selected by the Contractor and the other half by
Owner.
The average weight arrived for one bag shall be multiplied by

total nos. of bags of the consignment minus weight of cement
HDPE bags (Considering weight of each HDPE bag as 0.07
kg).
(b) In cases where it is possible to weigh a full truck load of

cement at site:
To arrive at actual weight of the consignment, the weight of the

empty truck as well as the weight of the empty cement bags
(taking weight of the empty cement bag as 0.07 kg per bag)
shall be deducted from the weight of the truck load as
determined.
C. Cement issued from SILOS
Cement will be issued on actual weighment basis.
1.2.3.3 In cases where cement is not required to be used by the weight, the same
shall be issued in bags on a nominal net weight of 50 kg. of Cement in each
bag.
1.2.3.4 Reinforcement Steel (Mild Steel and High yield strength deformed TMT
bars)
Reinforcement steel shall be issued to the Contractor from the project stores
on the basis of construction Drgs./approved bar bending schedule allowing for
wastage as specified elsewhere in this document. The reinforcement steel
shall be issued to the Contractor on the basis of weight, such weights being
calculated on the following basis : -
(i) All issues of reinforcement steel & MS rods for earthing mat & rungs
above 12 mm dia. shall be made on the basis of “Sectional Weight” as
per IS:1732.
(ii) All issues of reinforcement steel & MS Rods for earthing mat and
rungs upto and including 12 mm dia (in coils or straight length) shall
be made in terms of actual weighment done.
(iii) The actual weighment shall be done on weighing equipment available
at the project site or in the event of non-availability of weighing
equipment, on basis of random length/bundle weights as decided by
the Engineer-in-Charge and jointly recorded properly in a register on
day to day basis or each indent basis.
The reinforcement steel shall be issued to the Contractor in such

diameters and lengths which are presently rolled in the country or as
available in project stores.
(iv) The issue of reinforcement steel upto and including 12mm dia shall be
on the actual weighment. However, the theoretical consumption/
payable weight will be on the basis of “Sectional Weight” given in
IS:1732. It shall therefore be noted that any variation of actual weight
per unit length with respect to the “Sectional Weight” given in IS: 1732,
on account of rolling tolerances of steel mills shall not be considered
by Owner and the bidder shall take these aspects while quoting the
rates of respective items. No claim on reconciliation of issued weight &
payable weight on account of the above shall be tenable.
1.2.3.5 Structural Steel
Structural steel shall be issued to the Contractor from the project stores on
the basis of approved fabrication drgs./design drgs. allowing for wastage as
specified elsewhere in this document. The structural steel shall be issued to
the Contractor on the basis of weight, such weights being calculated on the
following basis.
(i) All issues of structural steel above 35 mm width or above 6 mm

thickness shall be made on the basis of “Sectional Weight” as per
IS:808 for sections, as per IS: 1730 for plates and IS: 1161 for pipes
and IS:1732 for round and square steel bars.
(ii) All issues of structural steel upto and including 35 mm width and
thickness upto & including 6 mm shall be made in terms of actual
weighment done.
(iii) The actual weighment shall be done on weighing equipment available

at the project site or in the event of non-availability of weighing
equipment on the basis of random length/Bundle weights as decided
by the Engineer-in-Charge and jointly recorded properly in a register
on day to day basis or each indent basis.
(iv) The structural steel shall be issued to the Contractor in such sections
and length which are presently rolled in the country or as available in
the project stores.
(v) In case of issue of those sections for which unit weight is not given in
IS:808, IS:1730, IS:1732, IS:1161, unit weight as furnished by supplier
shall be considered. In absence of any unit weight furnished by the
supplier, a representative unit weight shall be found out at site by
Engineer-in-Charge by selecting a few sections and actually weighing
them.
(vi) The unsheared/untrimmed plates shall be issued to the Contractor on

the basis of actual weight and the calculation of the fabricated weight
shall be done by adopting the unit weight for the corresponding
thickness of plate as per IS:1730. The Contractor shall cut the
maximum rectangular size from the plates as directed by the
Engineer-in-Charge and return the unsheared edge cuttings to the
stores, on the actual weight basis. On return of edge cutting to the
store, the issue weight of the unsheared plates shall be reduced by
weight of edge cuttings returned. However, no extra charges will be
payable for making, cutting, handling, transportation etc. of the
unsheared plates and edges. Unsheared edges returned to the store
shall not be considered as part of the wastage. During reconciliation
the percentage of wastage in case of unsheared plates, weight shall
be calculated on the basis of weight of plates arrived at by deducting
the quantity of unsheared edges returned to the store from the issue
weight of the unsheared plates.
(vii) Stainless steel plates and railway track rails shall be issued at actual
weighment basis to contractor in such sections and lengths which are
presently rolled in the country or as available in the project stores.
(viii) Embedments (supplied by Owner) shall be issued at actual weighment

basis to the contractor to incorporate in the work.
(ix) Foundation bolts - Steel shall be issued only for the bolts & washers
for the foundation bolt assemblies. No steel shall be issued for the
nuts & lock nuts.
1.2.3.6 Time for issue
(a) For the materials for which the Corporation has agreed to issue free of
cost to the Contractor, the Contractor shall give reasonable notice in
writing of his requirements to the Engineer-in-Charge in accordance
with agreed phased programme.
(b) The decision of Engineer-in-Charge regarding the work programme

and requirement of free of cost owner issue material to be allowed to
the Contractor shall be final.
1.2.4 Receipt
With each requisition for issue of free of cost owner supplied material, the
Contractor shall indicate the following details to the Owner :
(i) Total quantity required as per the Contract.
(ii) Cumulative quantity issued prior to the subject requisition.
(iii) Available stock with the Contractor.
(iv) Quantity required under the subject requisition together with the
details of the consumption proposed, theoretical consumptions, the
programme for work for which required.
(v) For each consignment of materials received from the Owner, the
Contractor shall give proper acknowledgement in writing for the
receipt thereof. The acknowledgement shall indicate full particulars of
the quantities, sections, sizes, grade and quality and such other
information as are normally required by the stores.
1.2.5 Stacking/Storage
The Contractor shall take proper care of the materials issued by the Owner
and shall protect the same from damage and weathering. The Contractor
shall ensure the following during Stacking/Storage.
1.2.5.1 Cement
Godown of suitable storage capacity shall be constructed as per CPWD

specifications by the Contractor at his own cost. Normally two months
maximum requirement capacity needs to be provided. The cement in bags
shall be stacked well away from the walls and insulated from floor to avoid
contact with moisture. The cement in bags shall be stacked in easily
countable stacks and to facilitate removal for use on “First In First Out” basis.
Cement bags shall be gently handled to avoid leakage from the bags.
Substandard or partially set Cement shall be immediately removed from site
as soon as it is detected. Cement stored for a period beyond 90 days shall be
tested before use at Contractor’s cost. The cement godown shall have a
provision for locking, which shall be locked by the Contractor & the Owner
may also choose to put a joint lock. The Engineer-in-Charge may refuse issue
of cement, if the storage facility as indicated above is not available with
Contractor.
1.2.5.2 Steel
Reinforcement steel, structural steel shall be stored and stacked in such a

manner so as to facilitate easy identification, removal etc. The Contractor
shall take proper care to prevent direct contact between the steel and the
ground for which he shall provide at his own cost drainage and packings as
per direction of the Engineer-in-Charge.
1.2.6 Accounting
The Contractor shall maintain a proper store account for all the Owner issue
materials and shall give a copy of the monthly statement of such accounts to
the Owner.
1.2.6.1 (a) Reconciliation of Records
The Reconciliation between the records as directed by Engineer-in-

Charge of the actual consumption and the theoretical consumption
requirements shall be done on quarterly basis or at the stage of 20%,
40%, 60%, 75%, 85%, whichever is earlier and in either case of 95%
(Pre final) and 100% stages of the value of work. Any case(s) of
discrepancies between issue, receipt and consumption should feature
boldly in monthly report submitted on 1st day of succeeding month.
The closing balance as per the month account should be physically
verified periodically at the time of Reconciliation jointly by a authorised
representative of Contractor and Engineer-in-charge. The Engineer
shall take suitable action where he notices high/low consumption with
respect to theoretical consumption and keep a record of the reasons
for such variations and immediately proceed for recovery on this
account at penal rates specified elsewhere.
(b) At the time of submission of bills, the Contractor shall properly account
for the material issued to him as specified herein to the satisfaction of
Engineer-in-Charge certifying that balance material are available with
Contractor’s custody at site.
(c) At the time of submission of bills by the Contractor, if it is noticed by

the Engineer-in-Charge that the wastage is high and calls for recovery
at the penal recovery rates, then the Engineer-in-Charge will proceed
for recovery for the excess wastage as per penal recovery rates as
specified elsewhere.
1.2.6.2 The Owner may depute its authorised officer or a team of officers to visit the
Contractor’s godowns and check the stocks for quality and quantity, method
of stocking, etc.
1.2.6.3 The Owner Issue Materials accounts shall be reconciled and the outcome of
such Reconciliation shall be jointly signed by the authorized representative of
the Owner and the Contractor. The proforma for such Owner Issue Materials
Account Reconciliation shall be as per the format enclosed in bidding
documents, as minimum information. Other informations and data as required
reasonably by Engineer-in-Charge, shall be furnished by the Contractor.
1.2.6.4 The Contractor shall solely be responsible for the safety, quality and quantity
of the material after it is issued by the Owner.
1.2.6.5 At any point of time, the material outstanding as wastage or unaccounted for
shall be limited to ten percent (10%) by value of the total security given by the
Contractor for the materials unless otherwise permitted in writing by Engineer-
in-Charge after approval.
1.2.6.6 All wastage/scraps of materials (including melting scrap, wastage, unusable

scrap, cut off pieces and usable cut pieces) as well as the used surplus
materials including sweep cement shall be promptly returned by the
Contractor to the Owner at the Owner’s project stores/stockyard and a receipt
obtained for material accounting purposes.
1.2.6.7 Owner issue materials, shall not under any circumstances whatsoever, shall
be taken out of the project site unless otherwise permitted by head of the
project.
1.2.6.8 Each time when there is a change in the stock of Cement in Contractor’s
godown due to issue for consumption or due to receipt from Owner’s store,
the same shall be jointly signed by the authorised representative of the Owner
and the Contractor in the register maintained for the purpose.
1.2.6.9 Following shall be the limit for the maximum quantity of “Owner Issue
Materials” that could be with the Contractor at any point of time when work is
in progress, (excluding what has already been incorporated in the works):
——————————————————————————————————
S.No. Issue of Materials Max. quantity in Contractor’s store
——————————————————————————————————
1. Cement Requirement of one (1) month
2. Reinforcement Steel
(a) Mild Steel Requirement of two (2)

(various dia) consecutive months
(b) High Yield strength Requirement of two (2)

Deformed TMT bars consecutive months
(various dia)
3. Structural Steel (Plates -do-

& Rolled Sections)
——————————————————————————————————
1.2.7 Reconciliation : Consumption Reconciliation
1.2.7.1 (a) The reference drawings for actual material consumption to be used for
the purpose of reconciliation shall be drawings prepared by the Owner
& approved by the Owner and such other drawings as approved by
the Owner. This shall also include the bar bending schedule prepared
by the Contractor and approved by the Owner.
(b) If as a result of “Stage” or “quarterly or earlier” reconciliation,

mentioned above it is found that actual consumption (including all
wastages/scrap etc.) exceeds the theoretical consumption envisaged
under the contract, the cost of such materials shall be recovered at
penal rates identified in the succeeding clauses from the Contractor’s
progressive bills or recovered otherwise as provided for in the
contract.
(c) If the free of cost owner issued material has been used in item of work
other than for which it is issued, then the cost of such material used
shall be recovered at the maximum penal rates identified for the
corresponding item in the succeeding clause from the Contractor’s
progressive bills or recovered otherwise as provided for in the
contract.
(d) The penal recovery rates for cement, reinforcement and the structural
steel consumption shall be as specified herein or to be calculated on
the basis of procurement rate of cement and reinforcement
steel/structural steel as applicable at the time of recovery. However to
work out the penal recovery rate for cement, reinforcement and
structural steel consumption during the extended period of the contact,
the procurement rate of the cement and reinforcement steel/structural
steel as applicable during the last quarter of the scheduled contract
completion period, shall be adopted. Procurement rate shall mean the
total landed cost of the material at Owner’s store.
1.2.7.2 Cement Consumption
(a) The theoretical consumption of cement shall be based on following:
(i) For design mix concrete as per approved design mix.
(ii) For nominal mix concrete work, as per minimum cement as

specified or as approved by Engineer-in-Charge.
(iii) For item of works, where volume mix is permitted in writing by

the Owner, for masonry works, plaster and other
miscellaneous items, the cement consumption shall be
governed by the “Statement of Cement Consumption” attached
to “Delhi Schedule of Rates of CPWD DSR-1997” unless
otherwise specified in the specifications or the drawings or
contract or mutually agreed by Engineer-in-Charge and
Contractor.
(b) (i) Actual Consumption = (issue) - (surplus) - (0.75 x sweep cement).
Sweep cement is to be returned by weight and is subject to

acceptance of its quality by the Engineer-in-Charge.
(ii) Surplus sealed bags having useable cement to be returned

(weight to be calculated considering the procedure adopted at
the time of issue).
(iii) The quantum of free of cost issued cement and rate for the
penal recovery for excess consumption, over and above such
free of cost issued quantities shall be worked out on the
following basis.
(iv) Allowable wastage: Two percent (2%) of theoretical

consumption unless specified in the technical specification.
The allowable wastage is for overall quantities of Cement and not for
individual type of cement.
——————————————————————————————-----------
Sl.No. Cement Consumption Basis of issue and penal
recovery rates
——————————————————————————————————
C-O Theoretical consumption Free

(without considering
any wastage or loss)
C-I Actual consumption being Free

limited to plus two
percent (+2%) of aforesaid
theoretical consumption
towards allowable wastage
C-II Actual consumption Recovery at procurement

beyond 2% upto and rate as applicable at the
including 5% of C-O above time of recovery plus
ten percent(10%)
C-III Actual consumption Recovery at two (2)

beyond 5% of C-O times the procurement
above rate as applicable at
time of recovery
——————————————————————————————————
1.2.7.3 Reinforcement Steel Consumption

(a) The theoretical consumption of various sections and/or diameter of
reinforcement steel shall be based on approved construction drawings
and bar bending schedules. Weights shall be calculated considering
the sectional weights as per Indian Standards. No extra cost shall be
payable to be Contractor for any deviation in weights for the two
different procedures adopted for issue and calculation of the
theoretical consumption. MS rods issued for earthing mat & rungs will
be accounted under ‘reinforcement steel Consumption.
(b) (i) Actual Consumption = (issue) - (surplus)
(ii) Surplus = Untempered lengths of bars (wt. on basis of IS

sectional weights) for reinforcement steel above 12 mm dia
and actual weight for reinfrocement steel upto and including 12
mm dia.
(iii) Wastage = (Actual consumption) - (Theoretical consumption)
Wastage limited to the 3% of the theoretical consumption shall

be considered as allowable wastage.
The above allowable wastage is for overall quantities and not

for individual diameters of reinforcement steel.
Wastage is further classified as cut pieces (pieces of length 3

m. and above) and scrap (pieces of length less than 3m.) and
measured as per actual weighment for scrap and by sectional
weight basis for cut pieces.
(iv) The quantum of free of cost issued reinforcement steel and

penal rates for excess consumption, over and above such free
of cost issued quantities, shall be worked out on the following
basis :
——————————————————————————————————
Sl.No. Reinforcement Steel Basis of issue and
Penal recovery rates
——————————————————————————————————
R-O Theoretical consumption Free

(without considering any
wastage, scrap or loss)
R-I Wastage limited to plus Free

three percent (+3%) of
aforesaid theoretical
consumption (R-O) towards
allowable wastage (cut-
pieces + scrap to be
returned to Owner)
R-II Wastage beyond 3% Recovery at max.

and upto 5% of R-O above procurement rate of any
(cutpieces + scrap to be section as applicable at
returned to Owner) the time of recovery plus
ten percent(10%)
R-III Wastage beyond 5%

Recovery at two (2)
of R-O abovetimes of the max.
(cut pieces + scrap
procurement rate of any
be returned to Owner)
section as applicable at
the time of recovery
——————————————————————————————————
(v) Entire quantity of wastages as mentioned above shall be

returned by the Contractor to the Owner’s store. Credit shall be
given to Contractor for the cut pieces and scrap returned at the
following rates :
(i) Cut pieces and scrap returned upto 3% of theoretical

consumption — Nil.
(ii) Cut pieces and scrap returned beyond 3% of

theoretical consumption - as follows:
For Cut Pieces For Scrap
At the procurement rates At 75% of the procurement

which was used for rates rate which was used for
effecting recovery at effecting recovery at R-II
R-II above above
(iii) In case the total wastage i.e. total cumulative quantities of cut
pieces and scrap exceeds 3% of theoretical consumption, then
the total quantity of cut pieces and scrap individually will be
divided proportionally for wastage upto 3% and beyond 3% in
the ratio of 3% of theoretical quantity and actual quantity of
wastage.
The credit for return of reinforcement steel will be given for the
quantity beyond 3% as per the provisions of (i) and (ii) above.
The procedure for return of wastage and surplus reinforcement steel

shall be as follows:
(a) M.S. bars and High strength bars shall be separately returned
to the stores.
(b) All bars upto and including 16 mm dia shall be returned in two
lots. All bars less than 3m length shall be returned in one lot
while bars of length 3.0 m and above shall be returned in
another lot.
(c) All bars above 16 mm dia shall be returned as follows:
(i) All bars less than 3.0 m length in one lot.
(ii) All bars of 3.0 m length and above upto and including
5.5 m in second lot.
(iii) All bars of length above 5.5 m in third lot
(d) All untampered bars shall be returned in a separate lot.
(i) For any material issued by the Owner to the Contractor

free of cost, and which is not accounted for by the
Contractor to the Owner, then the recovery for such
material shall be effected at the penal rates specified
under R-III, above.
(ii) For non return by the Contractor to the Owner’s store,

of any quantity of wastage steel calculated under R-I
above, the recovery for such less return of steel shall
be effected at the penal recovery rates specified under
R-II above. For non return of wastage steel as per R-II
and R-III above, penal recovery rates specified under
R-III shall be applicable.
1.2.7.4 Structural Steel Consumption
(i) The theoretical consumption of the structural steel shall be based on

the approved design/fabrication drawings and based on the mode of
measurements as per technical specifications.
The steel used for test plates shall be considered under theoretical
consumption.
(ii) Based on mode of measurement as specified in the technical

specification, certain off cuts (which are not the part of wastage) are
generated which is the difference between the quantity considered for
measurement and the quantity actually put into work. However
Contractor shall return the same to the Owner’s store as mentioned in
the technical specifications. No credit shall be given to Contractor for
return of such off cuts.
(iii) The weight will be worked out on the basis of unit weights given in
IS:808 for sections, IS:1161 for pipes, and IS:1730 for plates. In case
of those sections for which unit weight is not given in IS:808, IS:1161
and IS:1730, unit weight as adopted at the time of issue shall be
considered for the purpose of calculation of weights.
(iv) Wastage is further classified as cut pieces, scrap and rolling/ melting
scrap as specified below.
(a) Pieces of 3 metres or longer than 3 metres for RSJ’s, angles,

channels, pipes, MS Rods for foundation bolts / structures
(like sag rods, lacings, etc.) and for plates equal to or more
than 1500 sq. cm. in area with a minimum width of 15cm shall
be termed as cut pieces and stacked separately. The cut
pieces of plates returned shall be rectangular in shape.
(b) Pieces shorter than 3 metres for RSJ’s, channels, angles,

pipes, MS rods for foundations bolts/structures (like sag rods,
lacings, etc.) and for plates less than 1500 sq. cm. in area
and/or less than 15cm in width shall be classified as scrap and
stacked separately.
(c) Rolling/melting scrap; cutting edges/pieces shorter than 100

mm for RSJ’s, channels, angles, pipes, MS Rods for
foundation bolts/structures (like sagrods, lacings etc.) and for
plates less than 40 mm in width.
(v) Allowable wastage shall be limited to 3% of theoretical consumption

for all rolled sections, sheared plates and pipes, MS rods for
foundations bolts/structures (like sag rods, lacings, etc.) and 4% for
unsheared plates. Invisible wastage (loss of material due to gas
cutting, straightening of edges etc.) shall be limited to 0.5% of
theoretical consumption and shall be considered for reconciliation
purposes. But it shall be considered as a part of allowable wastage.
The above allowable wastage is for overall quantities and not for
individual sections of structural steel.
(vi) (a) Surplus steel i.e. untampered steel pieces shall be returned to
the Engineer-in-Charge at a place directed by him within the
project area. The return of surplus untampered pieces by the
Contractor shall be on the basis of weight arrived at in the
same manner as for the issue of material.
(b) The Owner shall take back the cut pieces and scrap mentioned
in sub-para (iv) (a) and (b) respectively. The return of cut
pieces mentioned in sub-para (iv) (a) above by the Contractor
shall be on the basis of weight arrived at the same manner as
for the issue of material normally on the basis of sectional unit
weight at the time of issue. The return of scrap mentioned in
sub-para (iv) (b) above by the Contractor shall be on the basis
of actual weight measured at the Owner’s stores.
(c) The contractor shall also return the rolling/melting scarp to the
Owner’s store.
(vii) (a) Actual consumption = (issue) - (surplus steel)
(b) Surplus steel = untampered steel pieces
(c) Wastage = (Actual consumption) - (Theoretical consumption).
(d) The quantum of free of cost issued structural steel and rate for
the penal recovery for excess consumption over and above
such free of cost quantities shall be worked out on the
following basis:
-----------------------------------------------------------------------------------------------------
Sl. Consumption of Structural Basis of issue and
No. steel (Rolled sections, plates, etc.) recovery rates
-----------------------------------------------------------------------------------------------------
S-0 Theoretical consumption (without Free

considering any wastage, scrap
or loss) as per specification and drgs.
S-I Wastage limited to plus three percent Free
(+3%) of the aforesaid theoretical
consumption (S-0) for all rolled
sections & sheared plates and
upto plus four percent (+ 4%) of
S-0 for unsheared plates towards
allowable wastage. (All wastage
steel quantities to be returned to
Owner)
S-II Excess consumption beyond S-I Recovery at average

above and upto 6% of the aforesaid procurement rates as
theoretical consumption (S-O) for applicable at the time
all rolled sections & sheared plates, of recovery for structural
and upto 8% of the aforesaid sections, plates etc.
theoretical Consumption (S-O) for plus ten percent
unsheared plates (all wastage steel (+10%)
quantities to be returned to Owner)
S-III Excess consumption beyond S-II Recovery at three (3)

(All wastage steel quantity to times the average
be returned to Owner) procurement rates as
applicable at the time of
recovery for structural
sections, plates etc.
-----------------------------------------------------------------------------------------------------
(e) Entire quantity of wastage as mentioned above shall be returned by

the Contractor to the Owner’s store. The credit for return of such steel
shall be given as mentioned below :
(1) For upto 3% of theoretical consumption for all rolled sections,

MS rods for foundations bolts/structures (like sag rods, lacings
etc), chequered plates, and sheared plates – Nil.
(2) For upto 4% of theoretical consumption for unsheared plates -

Nil
(3) Cut pieces and scrap returned beyond 3% for rolled sections,
MS rods for foundations bolts / structures (like sag rods,
lacings etc.), chequered plates & sheared plates.
a) For cut Pieces- At the procurement rates which was

used for effecting recovery in S-II above.
b) For Scrap- At 75% of the procurement rates which was

used for effecting recovery in S-II above.
(4) Cut pieces and scrap returned beyond 4% for unsheared

plates –
(a) For cut pieces - At the Procurement rates which was

used for effecting recovery as mentioned in S-II above.
(b) For scrap - At 75% of the procurement rates which was
used for effecting recovery as mentioned in S-II above.
(5) For Rolling and Melting Scrap - Nil
(6) In case the total wastage, i.e. total cumulative quantity of

cutpieces and scrap exceeds 3% of theoretical consumption
for all rolled sections, MS rods for foundation bolts/structures,
chequered plates and sheared plates (4% in case of
unsheared plates), in such a case the total quantity of
cutpieces and the scrap individually will be divided
proportionally for wastage upto 3% (4% in case of unsheared
plates) and beyond 3% (4% in case of unsheared plates) in
the ratio of 3% (4% in case of unsheared plates) of theoretical
quantity and actual quantity of wastage. The above is
explained as per illustration below:
Illustration:
Assume
(i) Theoretical Consumption= 25000 MT
(ii) Allowable wastage (3% of theoretical consumption)

= 750 MT
(iii) Scrap returned = 800 MT
(iv) Cut piece returned = 200 MT
Therefore, Total wastage = 1000 MT
Wastage beyond allowable 3% limit = 250 MT
Therefore, ratio of wastage within 3% = 750/1000 = 0.75
The ratio of wastage beyond 3% = 250/1000 = 0.25
Thus, following can be considered for reconciliation purposes
-------------------------------------------------------------------------------------------
Within 3% Beyond 3%
wastage wastage
-------------------------------------------------------------------------------------------
Scrap returned 800 MT 600 MT 200 MT
Cut pieces returned 200 MT 150 MT 50 MT
-------------------------------------------------------------------------------------------
TOTAL 1000 MT 750 MT 250 MT

-------------------------------------------------------------------------------------------
The credit for return of steel will be given for the quantities beyond
3% (4% in case of unsheared plates) only as per provisions at (3) &
(4) above.
(f) For any material issued by the Owner to the Contractor free of cost
which is not accounted for by Contractor to the Owner, then the
recovery for such material shall be effected at the penal recovery rates
specified under S-III above.
(g) The wastage/scrap mentioned above shall deem to mean and include
all left over materials after each stage of completion of the work as per
specifications and drgs. including melting scrap, other unusable and
useful cut pieces. All such wastages shall be accounted for by the
Contractor and returned to the Owner, except the loss due to oxidation
etc. limited to 0.5% as mentioned above for Structural Steel only.
(h) For non-return of any quantity of waste steel as per S-I above by the
Contractor to the Owner’s store, the recovery for such less return shall
be effected at the penal recovery rates specified in S-II above. For non
return of any quantity of waste steel as per S-II and S-III above, penal
recovery rates as per S-III shall be applicable.
1.3.0 Surety for Materials
1.3.1 Apart from other required security, watch & ward etc. the cost of Owner issue
Materials shall be secured by Indemnity Bond to be furnished by the
Contractor in prescribed proforma enclosed in Bidding documents for the
maximum quantity of various Owner Issue Materials, which can be in custody
with the Contractor at any point of time; as per provisions laid herein. Further,
the Contractor shall also furnish ‘Letter of Undertaking’ with indeminity bond
for owner issue materials as per proforma enclosed. The value of the
Indemnity Bond shall be calculated for quantities of materials computed as
per provisions given at table in clause 1.2.6.9 at the corresponding applicable
rate indicated below:
a) Cement: Procurement rate + 25%.
b) Reinforcement Steel: Maximum rate of nearest stockyard of SAIL for

any section inclusive of Sales tax + 25%.
c) Structural steel : Average rate of nearest stockyard of SAIL for

structural sections, pipes and plates inclusive of Sales tax + 25%.
1.3.2 If, at any stage, material in excess of the quantity envisaged as per Indemnity
Bond are required by the Contractor, the same excess quantity can be issued
only after the value of the Indemnity Bond is correspondingly increased
and/or the Contractor agrees to the deduction of amount of such excess
quantities from his running bills under the Contract.
1.3.3 In case Owner’s materials are allowed to be taken out from the Project site
with the specific written approval of the General Manager (Project), the
materials shall be secured against the submission of acceptable bank
guarantee from a nationalised bank for an amount equal to 1.50 (one and one
half of one only) times the applicable max. rates specified for the value of
materials issued or market value in case no value is specified and with validity
of Bank Guarantee for such periods as may be directed by the Engineer-in-
Charge.
1.3.4 Insurance - The perishable material such as cement shall be insured for the
cost of the material in the joint names of Contractor and the Owner, by the
Contractor at his own cost.
1.4.0 Quality of Owner Issue Materials
1.4.1 Cement Quality
Cement to be used for incorporation into the works shall be ordinary portland
cement of Grade 33 or 43 (conforming to IS:269 or IS:8112), portland Slag
cement conforming to IS:455 or Portland Pozzolana Cement conforming to
IS:1489 (Part II) or Fly ash based Portland Pozzolana cement conforming to
IS : 1489 (Part I). While using Portland Pozzolana Cement, Contractor shall
take adequate measures/precautions as instructed by the Engineer in charge
at no extra cost to the Owner.
1.4.2 Reinforcement Steel Quality
Reinforcement steel of various diameters/sections to be used for

incorporation in the works shall conform to :
a) Mild Steel Grade - I : of IS : 432 (Part-I)
b) High Yield strength deformed TMT Bar as per IS : 1786.
c) Rolled steel made from structural steel conforming to IS : 2062.
1.4.3 Structural Steel Quality
Structural steel to be used for incorporation in the works shall be conforming

to IS-2062 or IS : 8500 (or equivalent) in available sections, thickness and
width in accordance with availability in stock or as received from
manufacturers. Pipes shall conform to IS:1161. Chequered plates shall
conform to IS:3502.
1.5.0 Optimum Utilisation of Materials
1.5.1 The Contractor shall ensure that the materials issued by the Owner is utilised
optimally. The wastages even by way of leakage of cement from bags, off
cuts in Reinforcement steel and Structural Steel is minimum. Engineer-in-
Charge shall direct the use of such sections of materials at no extra cost to
Owner.
1.5.2 Use of Sweep Cement
The Contractor shall use the “Sweep Cement” accumulated at its stores as
directed by Engineer-in-Charge. Failing utilisation within fifteen (15) days, It
should be collected in bags and returned to Owner’s stores. The credit of
quantity returned shall be @ 75% by weight i.e. a bag of 50 kg shall be
credited at 37.5 kg of good cement upon acceptance. Acceptance of sweep
cement is subject to quality and on the discretion of the Engineer in charge.
1.5.3 Utilisation of Reinforcement/Structural Steel

Engineer-in-Charge shall have right to direct the Contractor to utilise the cut
pieces suitably without extra cost to Owner either by lapping (in
Reinforcement Steel), butt welding and/or splicing (in Structural Steel). The
material required for joining such pieces shall be issued from off-cuts by
Owner and upon proper utilisation, weight shall be considered for accounting.
1.5.4 The Engineer-in-Charge can direct the Contractor to use, without any extra
cost to Owner, cut pieces generated by other Contractors working in the
project. These cut pieces shall have to be lifted either from the project stores
or from the fabrication yards of other Contractors as per the directions of the
Engineer-in-Charge. The issue of such cut pieces shall be on the same basis
as for the issue of fresh steel from the project store. All other stipulations
mentioned elsewhere in this clause regarding wastage and excessive
consumption of steel shall remain unchanged.
1.5.5 Flats will not be supplied by Owner.
1.6.0 General
1.6.1 Empty Cement Bags
Cement along with cement bags shall be issued to the contractor free of cost
and the contractor shall be free to dispose off the cement bags in the manner
he may deem fit and shall not be required to return empty cement bags to
Owner. However in case the cement manufacturing companies nominate
“Bag Collecting Agents.” The contractor shall be required to dispose off the
empty cement bags to such agents only and submit necessary evidence
thereof and Owner shall not bear any liability in this regard whatsoever.
1.6.2 Transportation from Rail Head
The Corporation may issue all the materials to be issued to the Contractor
under the Contract, at its site stores or within project site or nearest rail head.
In case the materials are issued at the nearest rail head, the cost of
transportation only from such rail head to the site as certified by Engineer-in-
Charge will be borne by the Corporation.
1.6.3 All Materials issued to the Contractor by the Corporation for incorporation or
fixing in the works, shall on completion or reconciliation or on foreclosures of
the works, be returned by the Contractor at his expense at the place of issue,
after making due allowance for actual consumption. If the Contractor is
required to deliver such material at a place other than the place of issue, he
shall do so and the transportation charges from the site to such place, less
the transportation charges which would have been incurred by the Contractor
had such materials been delivered at the place of issue, shall be borne by the
Corporation.
1.6.4 Surplus materials returned by the Contractor shall be credited to him by the
Engineer-in-Charge at quantity/weight not exceeding those at which these
were originally issued to him after taking into consideration any deterioration
or damage which may have been caused to the said materials whilst in the
custody of the Contractor for which due provision for recovery has been
made.
1.6.5 If on completion of works, the Contractor fails to return surplus materials out
of those supplied by the Corporation, then in addition to any other liability
which the Contractor would incur, the Engineer-in-Charge may, by a written
notice to the Contractor, ask him to pay within a fortnight of receipt of the
notice for such unaccounted and unreturned surplus materials at the max. of
consumption penal rates.
1.6.6 Materials required for the works, whether brought by the Contractor or issued
by the Corporation, shall be stored by the Contractor only at places approved
by Engineer-in-Charge. Storage and safe custody of material shall be sole
responsibility of the Contractor.
1.6.7 Corporation’s officials concerned with the Contract shall be entitled at any
time to inspect and examine any materials intended to be used in or on the
works, whether brought by the Contractor or issued by the Corporation.
1.6.8 Corporation’s officials concerned with the Contract shall be entitled at anytime
to inspect and examine any materials intended to be used in or on the works,
either on the site or at factory or workshop or other place(s), where such
materials are assembled, fabricated, manufactured at any place(s) where
these are lying or from which these are being obtained and the Contractor
shall give such facilities as may be required for such inspection and
examination.
1.6.9 All materials brought to the site shall become and remain the property of
Corporation and shall not be removed off the site without the prior written
approval of the Engineer-in-Charge. But whenever the works are finally
completed and advance, if any, in respect of any such material is fully
recovered, the Contractor shall at his own expense forthwith remove from the
site all his surplus material originally supplied by him.
1.6.10 The provisions detailed herein above shall not in any way dilute the ontractor’
liabilities under the Contract in any manner whatsoever.
Ref. No.: SBD/CIVIL/OTE(2)/CPG-
REV. 0
Annexure - II to SCC
Annexure-III
FAQs of Vendor Payment Portal for Vendors

Frequently Asked Questions are divided into 4 categories.
A. LOGIN & PASSWORD RELATED

B. DOCUMENT UPLOADING RELATED
C. INVOICE & PAYMENT TRACKING RELATED
D. OTHERS
A. LOGIN & PASSWORD RELATED
Q. 1 Question – When can I use this NTPC Vendor payment Portal?

Answer- You can use this portal after Your valid login
i) To upload invoices/ bills & other supporting documents which are
to be submitted to NTPC by you for any supply / service /work executed
by You against a Purchase Order placed on You
ii) To track status of payments for Bills submitted by You (both digital &
physical mode submission)
Q2 How can I know my login ID, I want to upload invoice/bills?

Answer- The login ID is Your NTPC ERP Vendor code prefixed with “V”. If the
Vendor code is 1000099, then the login id for NTPC Vendor payment portal will be
“V1000099”.
You can view your NTPC ERP code in the purchase order issued to you by NTPC
What
Q.3 is our password for NTPC Vendor Payment Portal?
How to change password?
How to Reset Password, if forget password?
How to reset password, if both email id and mobile number not available for OTP
Verification?
Ans- (a) Your initial password will be your firm’s PAN. Just after login system
Package: Sec-V-SCC
Project:
Bidding Doc No. :
Page 25 of 31
shall ask email id and mobile number for sending separate OTP’s on email id and
mobile number for verification. After successful verification, you have to change
your password. Password shall be minimum 8 characters (alphanumerical with at-
least one special character) in length.
After login go to Option ‘My Profile’, you will find the change password option.
Forget password link has been provided below “VENDOR SIGN-IN” button. Same OTP for
shall be send to mobile number and email id. After successful verification set new
password option shall be provided. It is only available for the Vendors who have
successfully verified their email id and mobile number.
If both email id and mobile number not available for OTP Verification, write an email
request for password reset along-with email id and mobile number, digitally signed
Firm Identity document e.g. GST
Registration/ ROC and NTPC Employee name, Employee Number, Designation,

Project/Site/Office Location for reference purpose to [email protected] . After
verification, email id and mobile number shall be updated in profile and you shall
be informed for resetting password through Forget password link.
Q4 Our company has multiple NTPC Vendor codes (different for different locations),
which Vendor code We should use for uploading the invoice & knowing the
payment status?
Answer- The Vendor should use the particular NTPC ERP Vendor code appearing
the first page of NTPC Purchase order for which he wants to upload the invoice.
Q5 How can the Vendors change their password of Vendor payment portal login or get
a new password when the old one is forgotten?
Ans :- Your initial password will be your firm’s PAN. Just after login system shall ask
email id and mobile number for sending separate OTP’s on email id and mobile
number for verification. After successful verification, you have to change your
password. Password shall be minimum 8 characters (alphanumerical with at-least
one special character) in length.
B. DOCUMENT UPLOADING RELATED
Package: Sec-V-SCC
Project:
Bidding Doc No. :
Page 26 of 31
Q.6 How to upload the digitally signed Invoice?
Ans.- After login go to option ‘Upload Invoice’. Enter PO Number, select Plant, and
enter Invoice Number, Date and Amount including Taxes, email and mobile.
Now press ‘Submit’ button, a popup screen will appear where you have to upload
Digitally signed Invoice. For adding supporting documents click ‘Add new
document’.
Still, you are facing issues, you may contact our helpdesk executives on Toll-
Free Number 1800-102-5970
Q7 Q- Can I upload invoice & other supporting documents with class I / class II digital
certificate?
Ans- No documents are to be signed with class III digital certificate only
Q.8 How to purchase a Class 3 Digital Signature?

Ans. -On the Vendor Payment Portal Homepage, kindly go to section ‘Digital
Signature’ ‘Where to get?’
https://pradip.ntpc.co.in/VendorFinal/DSC_Help_23_04_2020.pdf
Q9 Can I upload documents with a digital signature whose validity has expired?
Ans- No the digital certificate has to be a valid one. You have to get the digital
certificate revalidated from the source you had purchased or get a new digital
certificate
Q 10 Q- What should be the size of the each uploaded documents?

Ans- Ideally each PDF should be made in low resolution & size should be less than
700 kb
Q 11 Q- Can We combine all the invoice & payment supporting documents upload them
in one tab.
Ans- No, all documents like Invoice / Bill, LR, Test certificate should be loaded as
separate digitally signed PDFs against the respective tabs. If the type of the
document to be uploaded is not available, then You use “Any Other Documents”
tab
Q.12 Consignee Plant / delivery location Code is not visible while submitting Invoice?
Ans.- This happens when the internet connection is slow and system is not able to
fetch data from web service. Please try after sometime or re-login again in the
system.
Package: Sec-V-SCC
Project:
Bidding Doc No. :
Page 27 of 31
Q 13 Q- How to upload bill documents for project packages (supply/ erection/
commissioning), where the Vendor does not know the NTPC ERP Purchase order
number?
Ans- Select Package Radio Button, system will show all your SAP packages across
NTPC. Now, select correct package, system will fetch project automatically. Rest is
same.
Q.14 If you are getting error of ‘Failed to start process’ while submitting digitally signed
Invoice?
Ans- Kindly ensure that you have not used decimal value in amount field and
special characters in “Remarks” field like ‘, &, etc.
Still, you are always getting same error ‘Failed to start process’, write email to
[email protected] with your Vendor Code, Name and Contact Number.
Q.15 Not able to make the Class 3 Digital Signature on document?

Ans- On the Vendor Payment Portal Homepage, kindly go to section ‘Digital
Signature’ ‘How to Use?’
https://pradip.ntpc.co.in/VendorFinal/How_to_Insert_a_Digital_Signature_PD
F_Document.pdf
Q.16 While submitting the Digital Invoice ‘Submit’ button is not working? Ans. Submit
button gets disabled when there is validation error in the screen
e.g. Invoice Number already entered, Invalid data in Amount Field, Invoice Date,
Invoice Number, fields etc.
Q.17 How to close/ reject the wrongly submitted digitally signed Invoice? Ans.- You may
write an email request your EIC to close/reject the submitted invoice before
Acceptance by EIC.
Q 18 Question – I have already sent physical copy of our bills & related documents along
with the supply of goods. Do I need to upload them in NTPC Payment portal also?
Answer – Yes. You have to upload the same in NTPC portal with class III digital
signature. This will ensure proper tracking of bills and communication with you in
case of any discrepancy & online status of the bills.
Package: Sec-V-SCC
Project:
Bidding Doc No. :
Page 28 of 31
Q 19 Q-Shall we need to upload documents which are already available with NTPC or
issued by NTPC? Such as MDCC, MRC, L2 schedule etc.
Ans- Yes, If such document has been asked as per the Purchase Order / Contract/
as requested by EIC, You have to upload the same like other payment supporting
documents
Q 20 Q- The payment term in our order is 90% / 100% through Bank against dispatch
documents. Do I need to upload the payment documents in NTPC Vendor payment
portal?
Ans- No, in the case of payment term through bank (LSC Payment), there is no
need of uploading digitally signed invoice & supporting documents. Original
documents may be submitted at bank and copies may be sent to NTPC as per
instructions in PO.
Q 21 Q- Shall we get the intimation SMS/ e-mail, whether our invoice is successfully
submitted? Or whether it is processed? Or whether payment released
Ans- In case of successful online submission, Vendor gets the Document reference
number & Bill Processing Executive / Store Person reference in the right top hand
sight screen itself. Later Vendor can see the same in “My- job” menu option.
These NTPC persons will be starting the bill processing. Emails are sent when
submitted invoices are accepted / rejected or discrepancy is raised / payment
released. Vendors are requested to view their emails regularly
C. INVOICE & PAYMENT TRACKING RELATED
Q.22 How to track the status of the Invoice?
Ans-
Go to ‘My Job’ menu option and click the ‘lens’ icon after entering relevant date
range. Status columns show two squares, first for Invoice Acceptance Status and
other for Payment Status.
Legends : GREEN - Approved ORANGE - In Process RED Rejected

1) Whether invoice accepted and moved can be track from clicking on invoice
no under my job section.
2) Details of Invoice payment can be tracked from Payment against

PO/UTR/Ref no (8xxxx xxxxx)
Package: Sec-V-SCC
Project:
Bidding Doc No. :
Page 29 of 31
Q.23 When payment against Invoice will be credited in my account?
Ans.- You can track the payment against Invoice in menu option ‘Payment
Details’  ‘PO Payment Details’
Now enter either Invoice Number or Document Reference Number or PO Number
to search the payment details.
Invoice Number, Document Reference Number or PO Number you can get from the
‘My Jobs’ menu options.
It shows the various stage of the payment.
Q 24 Q- Where can the Vendors see the details of individual payment received by them
along with deduction details if any?
Ans :- In menu option ‘Payment Details’ → ‘PO Payment Details’
D. OTHER S
Q 25 We are supplying against an old PO where it was mentioned to send invoice &
other supporting documents in originals to the consignee Stores & copy to
Purchase & Finance department. Should we send hard copy of these documents?
Ans- No. Even for old NTPC Purchase Orders mentioning hard copy submission,
invoice needs to be submitted online in digital mode only. There is no need to send
any hard copies of the documents.
Q 26 Q- Can Bank Guarantees be submitted in soft copy in NTPC Vendor
Payment Portal?
Ans- No. Bank Guarantees are to be submitted in original by Post / Courier / Hand
delivery to the concerned Purchase department or to the authority as mentioned
in the Purchase Order.
Q 27 In which type of cases the LR copy / Consignment note is to be directly sent by

vendor in original to NTPC?
Ans: In specific cases where vendor is supplying on FOR, ‘Nearest Destination’

Godown basis, where subsequent transportation from Transporter’s Godown to
NTPC Site is to be arranged separately by NTPC, the Vendor has to mandatorily
send original Consignee Copy of LR/ Consignment Note to the Consignee as per
details mentioned in the PO. For other cases, the original Consignee Copy of LR/
Consignment Note shall be received by NTPC along with the material (through
transporter)/ through bank (in LSC Payment cases).
Package: Sec-V-SCC
Project:
Bidding Doc No. :
Page 30 of 31
Q 28 I have supplied to NTPC through a GeM portal contract, how can I upload my
invoice in NTPC Vendor payment portal?
Ans- Presently for supplies against GeM portal orders there is no need to upload
digital invoice in NTPC Vendor Payment Portal. The supplier needs to send his tax
invoice to the consignee along with the goods.
Q 29 I have supplied to NTPC through a GeM portal contract. Can I track my payment
status through NTPC Vendor payment portal?
Answer- The GeM supplier can track their payment status through GeM Portal,
where the details are updated by NTPC officials regularly. However, if you know
your NTPC ERP vendor code along with the SAP Purchase Order No. (created in
backend), then you may login to NTPC payment portal & track the status.
Q.30 How to update the PAN/GST Number?

Ans- Kindly contact/ send e-mail to the C&M Department/EIC of the NTPC
Project/Station from where PO has been issued, along with the relevant
document.
Q 31 Q- Can I use this portal to lodge my grievance, suggestion or uploading of our

credentials?
Ans- No this portal is only for uploading of invoices
Q 32 Q- What is the benefit of Invoice / Bill submission in Digital mode

Ans- Live tracking facility of all bills, alleviating the concerns arising out of missing
documents, improving bill processing lead times and thus streamlining the entire
payment cycle
Package: Sec-V-SCC
Project:
Bidding Doc No. :
Page 31 of 31
Appendix-I to Circular 855
NTPC Limited
(A Govt. of India Enterprise)
BIDDING DOCUMENTS
FOR
SECTION – VIII
(FORMS AND PROCEDURES)
(BOOK 1 OF 3)
TABLE OF FORMS AND PROCEDURES
SECTION-VIII (BOOK 1 OF 3)
---------------------------------------------------------------------------------------------------------------------------
SL.NO. DESCRIPTION
---------------------------------------------------------------------------------------------------------------------------
1 BID FORM TECHNO-COMMERCIAL BID
2 ATTACHMENT - 1 BID SECURITY DECLARATION
2.1 ATTACHMENT – 1A TENDER FEE
3 ATTACHMENT - 2 DOCUMENTS RELATED TO LEGAL STATUS OF BIDDER
4 ATTACHMENT – 3A FORM FOR QUALIFICATION DETAILS
ATTACHMENT – 3B DETAILS REGARDING ANTICIPATION OF CHANGE IN
OWNERSHIP
5 ATTACHMENT – 4 LIST OF SIMILAR WORKS ON HAND & PERCENTAGE
COMPLETED BY THE BIDDER
6 ATTACHMENT - 5 FORM FOR LIST OF CONTRACTS EXECUTED

7 ATTACHMENT - 6 FORM FOR EQUIPMENT/ MACHINERY DEPLOYMENT SCHEDULE
ATTACHMENT – 6A FORM FOR SAFETY EQUIPMENT & SAFETY PERSONAL
PROTECTIVE EQUIPMENTS
8 ATTACHMENT - 7 FORM FOR TO BE SUBMITTED AT SITE AFTER AWARD OF
WORK
9 ATTACHMENT - 8 FORM FOR LIST OF FINANCIAL DOCUMENTS
10 ATTACHMENT - 9 FORM FOR GENERAL DECLARATION BY BIDDER
11 ATTACHMENT - 10 FORM FOR DETAILS OF FATAL ACCIDENTS
12 ATTACHMENT - 11 ELECTRONIC FUND TRANSFER
13 ATTACHMENT - 12 INTEGRITY PACT
14 ATTACHMENT -13 FORM (INFORMATION REGARDING SAFETY
MANAGEMENT)
16 ATTACHMENT - 14 CERTIFICATE FOR COMPLIANCE TO ALL PROVISIONS OF
BIDDING DOCUMENTS
17 ATTACHMENT – 15 FORM FOR ACCEPTANCE OF FRAUD PREVENTION POLICY
18 ATTACHMENT – 16 FORM OF DECLARATION OF BANNING POLICY
19 ATTACHMENT - 17 FORM OF ACCEPTANCE NTPC SAFETY RULES
20 ATTACHMENT - 17 FORM OF ACCEPTANCE NTPC SAFETY RULES
CAUTION LIST
BIDDER MAY TAKE NOTE OF THE PROVISIONS OF BIDDING DOCUMENTS INCLUDING

FOLLOWING POINTS (INDICATIVE BUT NOT EXHAUSTIVE) WHILE SUBMITTING IT’S BID:
Sl. No. Description Action/Compliance required
1. Bid Security Bidder to ensure that bid security (EMD) is submitted in original
(except cases where e-payment is permitted), duly signed in original
by authorized signatory and stamped on each page, strictly as per
the format specified in bidding documents, failing which the bid
shall be rejected.
-Applicable
2. Tender Fee Bidder to ensure that tender fee is submitted in original (except
cases where e-payment is permitted) strictly as specified in bidding
documents, failing which the bid shall be rejected.
-Applicable
3. Integrity Pact Bidder to ensure that Integrity Pact (As applicable) is submitted in
original, duly signed in original by authorized signatory and stamped
on each page, strictly as per the format specified in bidding
documents. Scanned/Photocopy of these original documents
without signature in original shall not be acceptable and shall
be rejected.
Please also refer provision mentioned in BDS.

4. Joint Deed of Bidder to ensure that Joint Deed of Undertaking/JV Agreement (As
Undertaking/JV applicable) are submitted in original, duly signed in original by
Agreement authorized signatory and stamped on each page, strictly as per the
format specified in bidding documents. Scanned/Photocopy of
these original documents shall not be acceptable and shall be
rejected.
Please also refer provision mentioned in BDS.

5. Power of Attorney Power of attorney, duly notarized by a notary public, indicating that
the person(s) signing the bid has/have the authority to sign the bid
and the bid is binding upon the bidder during the full period of its
validity. The Power of Attorney should be supported by a copy of
board resolution/other relevant documents to demonstrate the
authority of the person issuing the Power of Attorney.
6. Reference Reference Work Orders/Purchase Orders/Letter of Awards/Contract

Works/PO/Plants Agreements declared in the bid shall only be considered for
for meeting evaluation/establishing compliance to Qualifying Requirements (QR).
Qualifying
Requirements (QR) No change or substitution in respect of reference Work
Orders/Purchase Orders/Letter of Awards/Contract Agreements as
declared in our bid by new/additional Work Orders/Purchase
Orders/Letter of Awards/Contract Agreements for meeting the
specific Qualifying Requirement (QR) shall be offered by the Bidder.
Bidders are required to furnish requisite details in the format

specified in the bidding documents for meeting QR along with
supporting documents like client certificate, work order, contract
agreement etc.
Note: Date of Purchase of Stamp paper of instruments like Bid Security, Joint Deed of
Undertaking, JV agreement etc. should be on or before the date of execution of such
instruments. Power of Attorney should be dated not later than the date of signing of
the bid.
6. GSTIN details Bidder must provide GSTIN details in the bid.
7. Acceptance of It is mandatory for the bidders to accept GTE conditions online while
General Technical submitting bids. Following conditions are specified in the GTE:
Evaluation(GTE) a) Compliance to All Provisions of Bidding Documents
conditions online (NIL Deviation Certificate)
while submitting bid b) Compliance On Qualifying Requirement
c) Acceptance of NTPC Safety Rules
d) Acceptance of NTPC Fraud Prevention Policy
e) Declaration On Banning Policy
f) Declaration On fulfilment of Minimum Local Content
Bidders may note that in case they do not accept the GTE
conditions, their bids shall not be considered and shall be
rejected.
Any other conditions, if mentioned in GTE, requiring any

confirmation/information are to ticked/filled up suitably.
1. BID FORM
(TECHNO-COMMERCIAL BID)
BID FORM
Page 1 of 5
BID FORM (TECHNO-COMMERCIAL BID)
Date :
NAME OF CONTRACT : ………………..
BID DOCUMENT NO. ………………………..
To,
NTPC Limited,
Tel. No.: 0771-2515392/0771-2515293
Dear Sir,
1.0 Having examined the Bidding Documents No. ……………… including subsequent
amendments and clarifications (if any), the receipt of which is hereby acknowledged, we
the undersigned, submit our bid for the Works under the above-named Contract
Package, in full conformity with the said Bidding Documents.
2.0 Attachments to the Bid form (REFER CLAUSE NO 7 OF BID DATA SHEET):
In line with the requirement of the Bidding Documents we enclose herewith the following
Attachments to the Bid Form (Delete whichever is not applicable):
(a) Attachment 1: Bid Security
(b) Attachment 1A: Tender Fee in the form of (Please fill in the alternative
chosen) for a sum of INR (Indian Rupees ) (in figures & words). As required,
the Attachment-1A (i.e. Tender Fee) has been furnished in a separate sealed
envelope.
(b) Attachment 2: The documents ascertaining our legal status and Power of Attorney
indicating that the person(s) signing the bid has/ have the authority to sign the bid;
and thus that the bid is binding upon us during the full period of its validity in
accordance with the ITB Clause No.13.
(c) Attachment 3(TO BE ATTACHED SEPERATELY IN TECHNICAL FOLDER):

The documentary evidence establishing in terms of ITB Clause 11.1.1 (B) (c) & (g),
that we are qualified to perform the Contract if we are selected for award of the
Contract. The qualification data has been furnished as per your format enclosed
with the Bidding Documents.
Attachment 3B: Details regarding anticipation of change in ownership.
(d) Attachment 4: Details of Works similar to the subject package being executed by
us.
(e) Attachment 5: Details of the Contracts executed by us in the last ten (10) years.
BID FORM
Page 2 of 5
(f) Attachment 6: The deployment schedule of the equipment/ machinery/ lab

equipment we propose to deploy for the Work under this Bid.
Attachment 6A: The minimum numbers of Safety Equipment & safety Personal
Protective Equipment to be brought at site at the time of mobilization for the Work
under this Bid.
(g) Attachment 7: The Sub-Contactors and the broad scope of Work for each of the
sub-contracting Works proposed for subcontracting by us and the complete
credentials of each of the agencies as per your format. – If Applicable
(h) Attachment 8: Consisting of the following:

1. Solvency Certificate from Bankers.
2. Balance Sheet and Profit & Loss Statement (of last 3 years duly certified by
Chartered Accountant).
3. List of Immovable Assets of Proprietor/ Partners (in case of Proprietary/
Partnership firm).
4. Declaration regarding
(i) Bank Guarantee Limits (Sanctioned and utilised).
(ii) Over draft limits/ cash credit limit (Sanctioned and utilised).
(iii) Deferred Payment Limits.
(iv) Fixed Deposits
(v) Movable Property Hypothecation.
5. PAN Number
6. Cash flow statement for execution of the subject package.
(TO BE SUBMITTED WITH PRICE PROPOSAL)
7. GST Identification Number (GSTIN)”
(i) Attachment 9: Declaration regarding our careful examination of all the Bidding
Documents and visit to the Site for the purposes of this bid, as per your format.
(j) Attachment 10: Details of the fatal/ non-fatal accidents taken place in the last
three (3) years at various construction projects executed/ being executed by us.
(k) Attachment 11: Authorisation Form for release of payments through Electronic
Fund Transfer System.
(l) Attachment 12: Integrity Pact duly signed and filled by us. Further, the above is
enclosed in a separate sealed envelope.
BID FORM
Page 3 of 5
(m) Attachment 13 : Information regarding Safety Management.
(n) Attachment 14: Compliance to the provisions of Bidding Documents
(o) Attachment 15 : Declaration regarding abiding by Fraud Prevention Policy of

NTPC displayed on NTPC’s website http://www.ntpctender.com.
(p) Attachment 16: Declaration on Policy for withholding and Banning of Business
Dealings
(q) Attachment 17: Declaration regarding abiding by Safety Policy of NTPC displayed
on NTPC’s website http://www.ntpctender.com.
(r) Attachment18: Declaration on qualifying requirements
3.0 We have read all the provisions of the Bidding Documents and confirm that
notwithstanding anything stated elsewhere in our bid to the contrary, the provisions of
the Bidding Documents are acceptable to us and we further confirm that we have not
taken any deviation to the provisions of the Bidding Documents anywhere in our bid.
We have furnished our compliance to the provisions of the Bidding Documents and its
subsequent Amendment(s)/Clarification(s)/Addenda/Errata by accepting the following
General Technical Evaluation (GTE) condition on-line:
"Do you certify compliance to all provisions of Bid Doc?"
Acceptance of above GTE conditions shall be considered as our confirmation that any
deviation, variation or additional condition etc. or any mention, contrary to the provisions
of Bidding Documents and its subsequent Amendment(s)/Clarification(s)/Addenda/Errata
(if any) found anywhere in our bid proposal, implicit or explicit shall stand unconditionally
withdrawn, without any cost implication whatsoever to the Employer, failing which our bid
security shall be forfeited.
3.1 We further declare that additional conditions, variations, deviations to the provisions of
bidding documents and its subsequent Amendment(s)/ Clarification(s)/ Addenda/ Errata,
if any, found in our proposal, shall not be given effect to.
3.2 We have furnished our compliance on "Qualifying Requirements" of NTPC by accepting

the following General Technical Evaluation (GTE) conditions on-line:
"Do you certify full compliance on Qualifying Requirements?"
3.3 We hereby confirm that the reference works/installations declared by us in the bid, for
establishing compliance to the specified Qualifying Requirement (QR), shall only be
considered for evaluation/ establishing compliance to Qualifying Requirement (QR).
BID FORM
Page 4 of 5
We further confirm that no change or substitution in respect of reference

works/installations, as specified in our bid, by new/additional work/installation for
meeting the specified Qualifying Requirement (QR) shall be offered by us.
4.0 We undertake, if our bid is accepted, to commence work immediately upon your Letter of
Award to us and to achieve Completion of Work within the time specified in the Bidding
Documents.
5.0 If our bid is accepted, we undertake to provide Advance Payment Security, Contract
Performance Securities and securities for Deed(s) of Joint Undertaking (as applicable) in
the form and amounts and within the times specified in the Bidding Documents.
6.0 We agree to abide by this bid for a period of six (6) months from the date of opening of
Techno-Commercial Bids as stipulated in the Bidding Documents, unless extended by
us on your request, and it shall remain binding upon us and may be accepted by you at
any time before the expiration of that period.
7.0 Until a formal Contract is prepared and executed between us, this bid, together with your
written acceptance thereof in the form of your Letter of Award/ PO shall constitute a
binding contract between us.
8.0 We understand that you are not bound to accept the lowest or any other bid you may
receive. Further we understand that NTPC reserves the right to reject any or all bids or
cancel/withdraw the Invitation For Bids without assigning any reason whatsoever and in
such case no bidder/intending bidder shall have any claim arising out of such situation.
9.0 We have read the ITB clause regarding restrictions on procurement from a bidder
of a country which shares a land border with India and on sub-contracting to contractors
from such countries. We certify that we/our Collaborator/JV Partner/Consortium member
are/is not from such a country or, if from such a country, have/has been registered with
the Competent Authority and we will not sub-contract any work to a contractor from such
countries unless such contractor is registered with the Competent Authority. We hereby
certify that we fulfill all requirements in this regard and are eligible to be considered.
*We further confirm that evidence of valid registration by the Competent
Authority for us/our Collaborator/JV Partner/Consortium member, as
applicable, is enclosed as Annexure…**...
*Bidder to strike-off, if not applicable.
**Bidder to mention the Annexure no.
10.0 We, hereby, declare that only the persons or firms interested in this proposal as
principals are named here and that no other persons or firms other than those
mentioned herein have any interest in this proposal or in the Contract to be entered into,
if the award is made on us, and that this proposal is made without any connection with
any other person, firm or party likewise submitting a proposal, is in all respects for and in
good faith, without collusion or fraud.
11.0 We confirm that we fulfil the requirements of Local content for Class-I local supplier.The
details of the location(s) at which the local value addition is made are as under:
Sl. No. Description of Goods & Details of the location(s) at

Services which the local value addition is
made
#We undertake that a certificate from the statutory auditor or cost auditor (in the case the bidder is a
company) or from a practicing cost accountant or practicing chartered accountant (in respect of
bidders other than companies) certifying the percentage of local content shall be submitted by us
prior to submission of our last bill for payment.(Applicable in packages with estimated value
(excluding taxes & duties) exceeding INR10 Crores)
We further confirm that we are presently not debarred / banned by any other procuring entity for
violation of ‘Public Procurement (Preference to Make in India), Order 2017’ (PPP-MII Order) dated
15.06.2017 and its subsequent revisions / amendments issued by Department of Industrial Policy
and Promotion (DIPP).”(In case a Bidder has been banned/debarred by any other procuring entity
for violation of ‘Public Procurement (Preference to Make In India), Order 2017’ (PPP- MII Order)
dated 15.06.2017 and its subsequent revisions / amendments issued by Department of Industrial
Policy and Promotion (DIPP), the same may be declared by Bidder by striking off para above and
declaring the details of banning using additional sheets.)
Bidder may also enclose additional sheets in similar format (if required), for providing details
pertaining to local value addition.
12.0 We have read the ITB clause regarding restrictions on procurement from a bidder of a country
which shares a land border with India and on sub-contracting to contractors from such countries.
We certify that we/our Collaborator/JV Partner/Consortium member are/is not from such a country
or, if from such a country, have/has been registered with the Competent Authority and we will not
sub-contract any work to a contractor from such countries unless such contractor is registered with
the Competent Authority.
* Further, we certify that we do not have any TOT arrangement requiring registration with the
competent authority.
Or
* Further, we certify that we have valid registration with the competent authority to participate in this
procurement.
We hereby certify that we fulfill all requirements in this regard and are eligible to be considered.
* We further confirm that evidence of valid registration by the Competent Authority

for us/our Collaborator/JV Partner/Consortium member, as applicable, is enclosed as
Annexure…**....
* Bidder to strike-off, whichever is not applicable.

** Bidder to mention the Annexure no.
Dated this day of 20 .
Thanking you, we remain,
Yours faithfully,
Date : Name of Authorised Person

Place : Designation
Business Address :
Fax No. :
Phone No. :
Note : 1. Bidders may note that no prescribed proforma has been enclosed for:
(a) Attachment 2 (Legal Documents)
(b) Financial Documents to be submitted in Attachment 8.
ATTACHMENT – 1
Page 1 of 1
…………PACKAGE
FOR
………………………………. POWER PROJECT,
BID DOCUMENT NO. ………………
BID SECURITY
BIDDER TO FURNISH BID SECURITY IN LINE WITH

ITB CLAUSE 14.0 AND AS PER FORMAT GIVEN
AT SL. NO. 1 OF SECTION VIII
(FORMS & PROCEDURES) – BOOK 3 OF 3
ATTACHMENT – 1A
Page 1 of 1
………… PACKAGE
FOR
………………………………. POWER PROJECT,
BID DOCUMENT NO. -………………
TENDER FEE
BIDDER TO FURNISH TENDER FEE IN LINE WITH

ITB CLAUSE 14.10
ATTACHMENT – 2
Page 1 of 1
FOR
…………….. ……………….POWER PROJECT,
DOCUMENTS RELATED TO LEGAL STATUS OF BIDDER
BIDDER TO ATTACH THE LEGAL DOCUMENTS IN

ACCORDANCE WITH ITB SUB-CLAUSE 11.1.1(B)(b)
ATTACHMENT – 3A1
ATTACHED SEPARATELY
MOST IMPORTANT
ATTACHMENT – 3A2
ATTACHED SEPARATELY
MOST IMPORTANT
APPENDIX-A TO ATTACHMENT - 3
FOR
…………….. …………….POWER PROJECT,
PROFORMA OF CERTIFICATE FROM THE CEO/CFO OF THE HOLDING

COMPANY IN ACCORDANCE WITH ITEM NO. …… OF BDS/NIT
(To be submitted by Bidder alongwith the Techno-Commercial Bid)
Ref. : Date :
To
Central Procurement Group
NTPC Ltd.,
Plot No. 87, Sector-24, Atal Nagar
Nava Raipur, Raipur, Chhattisgarh - 492018
Dear Sirs,
1.0 I, Mr. ............................... (CEO of the Company / CFO of the Company)* declare that M/s. .................................... (Name of the
Holding Company) is the Holding Company of M/s. ..................................... (Name of the Bidder).
2.0 I hereby confirm and undertake that the unaudited unconsolidated financial statements submitted in respect of the bidder as part of the
bid reference no. ............................... dated ...........................have been considered for the purposes of the finalisation of Consolidated
Financial Statements of the Holding Company as part of the Annual Reports.
3.0 I further, certify that the figures in the unaudited unconsolidated financial statements are true and correct and same have been duly
reflected in the audited consolidated financial statements and / or Annual Report of the Holding Company.
Yours faithfully
(Signature)
Date : (Name & Designation)..........................................

Place : (Name of the Holding Company) ...........................
(Seal of Holding Company) .....................................
Note : *Strike off whichever is not applicable.
APPENDIX-B TO ATTACHMENT - 3
FOR
…………………………… POWER PROJECT,
PROFORMA OF LETTER OF UNDERTAKING
(TO BE FURNISHED ON NON-JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)
(To be executed by the Holding Company Supported by

Board Resolution and submitted by the Bidder alongwith the Techno-Commercial Bid,
Applicable to the Bidder for meeting the stipulated Financial Qualifying
Requirement as per Item No. ……….. of Bid Data Sheet)
Ref. : Date :
To
NTPC Ltd.,
Dear Sirs,
1.0 We, M/s................................ declare that we are the holding company of M/s ............................... (Name of the Bidder) and have
controlling interest therein.
M/s. .................................. (Name of the Bidder) proposes to submit the bid for the package .................................. (Name of the
package) for ............................ (Name of the Project) under bid reference no. ........................... dated ..................... and have sought
financial strength and support from us for meeting the stipulated Financial Qualifying Requirement as per Clause ………. of Bid Data
Sheet.
2.0 We hereby undertake that we hereby pledge our unconditional & irrevocable financial support for the execution of the said package to
M/s. ................................. (Name of the Bidder), in case they are awarded the Contract for the said package, at the end of the bidding
process. We further agree that this undertaking shall be without prejudice to the various liabilities that M/s .................................. (Name
of Bidder) would be required to undertake in terms of the Contract including the Performance Security as well as other obligations of
the Bidder/Contractor.
3.0 This undertaking is irrevocable and unconditional, and shall remain in force till the successful execution and performance of the
entire contract and/or till it is discharged by Employer.
4.0 We are herewith enclosing a copy of the Board Resolution in support of this undertaking.
Yours faithfully
(Signature of Authorised Signatory

on behalf of the Holding Company)
(Name & Designation)..........................................
(Name of the Holding Company).....................................
(Seal of the Holding Company)...............................................

Witness :
(1) ..................................
(2) ..................................
Date:
Place:
APPENDIX-C
TO ATTACHMENT - 3
FOR
…………………………… POWER PROJECT,
PROFORMA OF CERTIFICATE FROM THE CEO/CFO OF THE

COMPANY IN ACCORDANCE WITH QR
(To be submitted by Bidder alongwith the Techno-Commercial Bid)
Ref. : Date :
To
NTPC Ltd.,
Dear Sirs,
1.0 I, Mr. ............................... (CEO of the Company / CFO of the Company)* confirm and undertake that the Financial results of the
company for the preceding financial year to be submitted in respect of the bidder as part of the bid reference no. ...............................
dated ........................... are under audit as on the date of Techno-Commercial Bid Opening for “…………..Name of Package…………”
and the certificate from the practicing chartered accountant certifying the financial parameters for the preceding financial year is not
available.
Yours faithfully
(Signature)
Date : (Name & Designation)..........................................
Place : (Name of the Company) ...........................
(Seal of Company) .....................................
Note : *Strike off whichever is not applicable.

ATTACHMENT – 3B
Page 1 OF 1
FOR
……………………… POWER PROJECT,
(Details regarding anticipation of change in ownership)
To
NTPC Ltd.,
Dear Sirs,
We hereby confirm that we do not anticipate any change in ownership during proposed period of execution of work (if such a change is
anticipated, the scope and effect thereof shall be defined). The relevant document for same is enclosed at Annexure to this Attachment-3B.
Place : Designation
ATTACHMENT - 4
Page 1 of 1
FOR
…………….. ………POWER PROJECT,
(LIST OF SIMILAR WORKS ON HAND & PERCENTAGE COMPLETED BY THE BIDDER)
i) Details of similar works on hand
Status as on
Sl. Detailed Name of Quantity Total Value of Time Schedule Percentage of Remarks Enclose a
No Description Owner/ of earth Value as works work completed & statement for
. of works Client, work in awarded as as on...... (Date) Highlight each work
name of embank- (Rs. in execute …… s of work regarding cash
person & ment lacs) d (Rs. In Date of flow of work
Date of
contact formation lacs) Commence upto expected
completion
Financial
Physical
details of -ment completion in
contact terms of
Anti-
person Sch Sch money (specify
Act. cipate
. . page/ Annex.
d
No.)
(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n)
1
Note: Bidder shall enclose a statement for each work regarding cash flow of expected work upto completion in term of money (specify Page/
Annex No.)
ATTACHMENT - 5
FOR
…………….. POWER PROJECT,
(LIST OF CONTRACTS EXECUTED)
Details of similar works executed in last ten (10) years
Sl. Detailed Name of Quantity) Total Value Total Value Date of Date of completion
No description Employer/Client as awarded as executed commencement
of works* Name of person & (Rs. In crore) (Rs. In crore) Sch Act
address of contact Sch Act
person
Note : Bidder may enclose additional sheets, if required.

ATTACHMENT – 6
FOR
(EQUIPMENT/ MACHINERY DEPLOYMENT SCHEDULE)
Sl No Equipment Type/ Capacity Min Nos No. No. already Period by Place from Number Period Quantum of
required propos available for which where intended by which work that
ed to immediate balance balance to be New can be
be deployment equipment equipment purchased T&P can achieved
deploy will be will be be during peak
ed deployed bought deployed period/shift
1. - Refer Technical specification -
NOTES :
a) These requirements and capacity of the equipment are indicative only and not exhaustive and deployment of the equipment, machinery and labour
shall be suitably augmented to achieve the timely completion of the work as per the program and directions of the engineer, without any additional
cost to Owner.
b) Other materials like cables, sling, gloves goggles, safety belts, safety helmets, heating oven, pre-heating / post weld heat treatment arrangements,
material for making platforms and platform supports etc. shall be mobilised as per requirement.
c) Other equipment though required for the timely completion of the job and but not listed above shall be deployed by the contractor, as per the job
requirements and as directed by the Engineer.
d) The contractor shall make suitable provisions for repairs and maintenance of the equipment mobilised and always keep them in good working
condition, as the repair facilities for such equipment are not available at the project site.
e) All concreting shall be carried out using centralised batching plant, transit mixers, concrete pumps, boom placers. However individual mixers for
localised concreting can be done for PCC work and small qty. of RCC work after the approval of Engineer-in-charge, if required.
ATTACHMENT – 6A
Page 1 of 1
FOR

SAFETY EQUIPMENT & SAFETY PERSONAL PROTECTIVE EQUIPMENTS
Sl No Equipment Type/ Capacity Min Nos No. No. already Period by which Place from Number Period by
required to proposed available for balance where balance intended which New
be deployed to be immediate equipment will equipment will to be T&P can be
at site deployed deployment be deployed at be bought at purchased deployed
at site at site site site
1 Suggested List of Safety
Equipment and Safety
Personal Protective
Equipment to be deployed:
- Refer
Safety Helmet & safety
Technical
Shoes:
specificatio
Industrial Safety Helmet n-
(IS:2925-1984 marked)
Industrial Safety/ Electrical
Shoes
(IS:15298-2002 marked)
Note:-
1) These quantities of the equipment are minimum only and not exhaustive and deployment of the equipment, shall be suitably
augmented as per the program and directions of the Engineer, without any additional cost to Owner.
2) Other equipment like cables, sling, gloves, goggles, safety belt, heating oven, pre-heating arrangement, material for making platform
and platform support etc. shall be mobilised as per requirement.
3) Other equipment though required for the execution of the job and but not listed above shall be deployed by the contractor, as per the
job requirements and as directed by the Engineer.
4) The contractor shall make suitable provisions for repairs and maintenance of the equipment mobilised and always keep them in good
working conditions, as the repair facilities for such equipment are not available at the project site.
ATTACHMENT – 7
PAGE 1 OF 1
FOR

(SUB-CONTRACTORS)
(TO BE SUBMITTED AT SITE AFTER AWARD OF WORK)
Dear Sirs,
The following details in respect of each Sub-Contractor proposed by us in our bid are annexed to this Attachment .
1. Name of the Sub-Contractor and the broad scope of work proposed to be sub-contracted to him.
2. The following details of the Sub-Contractor:
(i) Similar work executed in Industrial/ Infrastructure projects in the last seven (7) years including achievements. Details shall
clerarly indicate the name & address of the client, period of execution, the nature/ scope of work, major civil/ structural/
architectural quantities in his scope and physical progress achieved on monthly/ yearly basis.
(ii) List of plant & equipment proposed for deployment indicating whether the plant of equipment are lying idle and/or will be
diverted from other works indicating likely date of release by client.
(iii) Technical manpower available for deployment.
(iv) Financial status for last three (3) years
(v) Letter of confirmation from the Sub-Contractor, signifying his confirmation to execute the Work.
Further, a letter from each of our proposed sub-contractor, conveying their willingness to work with us in case of award, is also enclosed.
Note : 1. The Bidder shall furnish the above details for each of the agencies/sub-contractors separately as per clause no.11.2 (g) of ITB.
2. The format of the Letter of confirmation shall be as given at S. No. 13 of Forms and Procedures, Section VIII.
Place : Designation
ATTACHMENT – 8
PAGE 1 OF 1
FOR

(LIST OF FINANCIAL DOCUMENTS)
The following Documents are annexed to this attachment.
1. Solvency Certificate (from Bankers) issued not earlier than fifteen (15) days prior to the scheduled
date of Techno-commercial bid opening of the package.
2. Audited Annual Report of last 3 years.
3. List of IMMOVABLE Assets of Partners/Directors (In case of Proprietary / Partnership firm).
4. Declaration by Bankers or the Chartered Accountant regarding,

i) Bank guarantee Limit (Sanctioned and utilised).
ii) Over draft Limits/Cash Credit Limit (Sanctioned and utilised).
iii) Deferred Payment Limits.
iv) Fixed Deposits.
v) Movable Property Hypothecation.
(Please state the present utilisation status also).
5. PAN NUMBER
6. Cash flow statement for execution of the subject package :- TO BE SUBMITTED WITH PRICE
PROPOSAL.
7. GST Identification Number (GSTIN)
SSS
Place : Designation
ATTACHMENT – 9
PAGE 1 OF 1
FOR

(GENERAL DECLARATION BY BIDDER)
Dear Sirs,
We hereby confirm that :
1. We have carefully read General Conditions of Contract, Special Conditions of Contract, Technical
Specification and Bid Drawings (including amendments/ errata) and Schedule of Quantities and all
other Bidding documents.
2. Our technical team/ technically competent officer visited the site to apprise our selves about
availability of construction materials, unskilled labour, access to site and other infrastructure/enabling
facilities (including availability of water/power) needed for the execution of the contract.
Place : Designation
ATTACHMENT – 10
PAGE 1 OF 1
FOR

(DETAILS OF FATAL ACCIDENTS)
Dear Sirs,
We declare that the details of fatal/ non-fatal accidents that took place during the last three (3) years at
various construction projects for works awarded to us are as given below :
Sl. Name & Address of Project Nature of accident Fatal/ Reasons for accident
No. where accident took place Non Fatal
1
2
3
4
5
Note : Bidder to furnish details of each accident giving the date/ period of occurrence of such accident
Place : Designation
ATTACHMENT – 11
PAGE 1 OF 3
FOR
BID DOCUMENT NO. CS-………………

(ELECTRONIC FUND TRANSFER)
Bidder's Name & Address : To

NTPC Ltd.,
Dear Sirs,
We, hereby authorise the Employer to make all our payments through Electronic Fund Transfer System. The
details for facilitating the payments are given below :
(TO BE FILLED IN CAPITAL LETTERS)
1. NAME OF THE BENEFICIARY
2. ADDRESS
PIN CODE
3. TELEPHONE NO. (WITH STD CODE)
4. BANK PARTICULARS
(A) BANK NAME
(B) BANK TELEPHONE NO. (WITH STD CODE)

ATTACHMENT – 11
PAGE 2 OF 3
(C) BRANCH ADDRESS
PIN CODE
(D) BANK FAX NO (WITH STD CODE)
(E) BRANCH CODE
(F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)
(G) IFSC Code OF THE BANK BRANCH
(H) BANK ACCOUNT NUMBER
(I) BANK ACCOUNT TYPE (TICK ONE)

SAVING CURRENT LOAN CASH CREDIT OTHERS
IF OTHERS, SPECIFY
5. PERMANENT ACCOUNT NUMBER (PAN)

ATTACHMENT – 11
PAGE 3 OF 3
5. GST IDENTIFICATION NUMBER (GSTIN)
6. E-MAIL ADDRESS FOR INTIMATION REGARDING RELEASE OF PAYMENTS
I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed
or credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the
Employer responsible.
SIGNATURE
DATE
(AUTHORISED SIGNATORY)
Name:
OFFICIAL STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a bank account no. .............................
with our branch and the Bank particulars mentioned above are correct.
SIGNATURE
DATE
AUTHORISED SIGNATORY)
Authorization No. :
Name:
OFFICIAL STAMP
A CANCELLED CHEQUE TO BE ENCLOSED
ATTACHMENT - 12
Page 1 of 6
- Please refer Attachment-12 attached separately (Pre-signed by Employer) -THE SAME IS TO BE

ATTACHED/SUBMITTED AS PER SPECIFIED FOLDER AS INSTRUCTED IN THE BID DATA
SHEET
ATTACHMENT - 13
Page 1 of 1
FOR
(Information regarding Safety Management)
Bidder's Name and Address : To

NTPC Ltd.,
Dear Sirs,
We have read the provisions pertaining to Safety and hereby undertake to comply all the
provisions of Bidding Documents in this regard.
We hereby confirm that all the measures to ensure highest level of Safety during execution at
Site shall be taken by us.
Further, in terms of the provisions of of Bidding Documents, a proposed “Safety Plan” is

attached herewith as Appendix-I to this Attachment.
------------------------------------------------------------------------------------------------------------------
-------------------------------------------------------------------------------------------------------------------
Based on the Safety Plan proposed by the Bidder, "Safety Plan" shall be discussed and
finalized at Site and shall be approved by Engineer-In-Charge/ Head of Project before start of
work at Site.
Note : Continuation sheets of like size and format, may be used as per Bidder's requirement
and shall be annexed to this Attachment.
APPENDIX-I to ATTACHMENT-13
SAFETY PLAN
01. Safety Policy of the Contractor to be enclosed:

02. When was the Safety Policy last reviewed:
03. Details of implementation procedure / methods to implements Safety Policy /Safety Rules:
04. Name, Qualification, experience of Safety Officer
05. Review of Accidents Analysis Method, Methods to ensure Safety and Health:
06. Unit executive responsible to ensure Safety at various levels in work area:
07. List of employees trained in safety employed before execution of the job.
Give the details of training:
08. Safety Training Targets, Schedules, methods Adopting to providing safety training to all employee:
09. Details of checklist for different jobs / work and responsible person to ensure compliance (copy of
checklist to be enclosed):
10. Regular Safety Inspection Methods and Periodicity and list of members to be enclosed:
11. Risk Assessment, Safety Audit by Professional Agencies, Periodicity:
12. Implementation of Recommendations of Audit / Inspections, Procedures for Implementation and
follow up:
13. Provision for treatment of injured persons at work site:
14. Review of overall safety by top Management and Periodicity:
15. System for Implementation of Statutory legislations:
16. Issue of PPEs to employees, Periodicity / stock on hand etc.:
17. Specify safety measures for round the clock working (specially during night):
Signature
Head of the Organization
With date & stamp
ATTACHMENT – 14
PAGE 1 OF 1
FOR

(CERTIFICATE FOR COMPLIANCE
TO
ALL PROVISIONS OF BIDDING DOCUMENTS)
{To be accepted on the system under General Technical Evaluation (GTE)}
To,
……………….
………………..
………………………………………
…………………………………….
Dear Sir,
1. With reference to our Bid submitted against the tender, we hereby confirm that we comply with all
terms, conditions and specifications of the Bidding Documents read in conjunction with
Amendment(s) / Clarification(s) / Addenda/Errata (if any) issued by the Employer prior to opening of
Techno-Commercial Bids and the same has been taken into consideration while making our Techno-
Commercial Bid & Price Bid and we declare that we have not taken any deviation in this regard.
2. We understand that in case the Products and/or Services offered do not meet the Technical
requirements, then our bid shall be rejected as Technically non-responsive.
We also confirm that in case we refuse to withdraw additional
conditions/deviations/variations/exception implicit or explicit, found anywhere in the techno-
commercial bid and/or price bid, our bid shall be rejected as Technically non-responsive.
We further confirm that if any deviation, variation or additional condition etc. or any mention, contrary
to Bidding Documents and its Amendments/ Clarifications/Addenda/Errata (if any) as mentioned at
para 1.0 above, found anywhere in our Techno-commercial Bid and/or Price Bid, implicit or explicit,
shall stand unconditionally withdrawn, without any cost implication whatsoever to Employer, failing
which our bid shall be rejected.
(Acceptance to be given On Line on the system under GTE)

ATTACHMENT – 15
PAGE 1 OF 1
FOR
(FORM OF ACCEPTANCE OF FRAUD PREVENTION POLICY)
Dear Sirs,
We have read the contents of the Fraud Prevention Policy of NTPC displayed on its tender website
http://www.ntpctender.com and undertake that we along with our
associate/collaborator/subcontractors/subvendors/consultants/service providers shall strictly abide by the
provisions of the said Fraud Prevention Policy of NTPC.

ATTACHMENT - 16
Page 1 of 1
FOR
(DECLARATION ON BANNING POLICY)
Dear Sirs
1) We have read the contents of the Banning Policy of NTPC attached with this Bidding Document and
agree to abide by this policy. Further, in terms of requirement under Banning Policy we hereby
declare the following:
a) We have not been Banned / Blacklisted as on date of submission of bid by Ministry of Power
or Government of India.
b) We have not employed any public servant dismissed / removed or person convicted for an
offence involving corruption or abetment of such offences
c) Our Director(s)/Owner(s)/Proprietor/Partner(s) have not been convicted by any court of law for
offences involving corrupt and fraudulent practices including moral turpitude in relation to
business dealings with Government of India or NTPC or NTPC’s group companies during the
last five years.
2) We further declare as under:
that if at any point subsequent to award of Contract, the declarations given above are found to be
incorrect, NTPC Limited shall have the full right to terminate the contract and take any action as per
applicable laws for breach of contract including forfeiture of Bid Security / Performance Bank
Guarantee.

ATTACHMENT – 17
PAGE 1 OF 1
FOR
(Form of Acceptance of NTPC Safety Rules)
- Not Used -
ATTACHMENT – 18
PAGE 1 OF 1
FOR
(CERTIFICATE OF COMPLIANCE ON QUALIFYING REQUIREMENT)
To,
……………….
………………..
………………………………………
…………………………………….
Dear Sir,
With reference to our Bid proposal for the tender we hereby confirm that the reference Work
Orders/Purchase Orders/Letter of Awards/Contract Agreements declared in the bid shall only be considered
for evaluation/establishing compliance to Qualifying Requirements (QR).
We further confirm that no change or substitution in respect of reference Work Orders/Purchase

Orders/Letter of Awards/Contract Agreements as declared in our bid by new/additional Work
Orders/Purchase Orders/Letter of Awards/Contract Agreements for meeting the specific Qualifying
Requirement (QR) shall be offered by us.

ATTACHMENT – 19
PAGE 1 OF 1
FOR
DECLARATION REGARDING GST

(To be submitted with Techno Commercial Bid)
Bidder's Name and Address: To

NTPC Ltd.
……………………..
……………………..
……………………..
Declaration regarding GST
We hereby declare and confirm that we have considered the Following GST Scheme while quoting
the Price in the BOQ:
Sl. Item Description HSN Mechanism

No. Code (Basis of Charge)
(Strike out whichever is not applicable)
1.
Note:
(1) During Execution of the Contract applicable GST shall be paid/reimbursed by the Employer on
submission of (GSTIN) Invoice alongwith Consignment Note issued by Contractor.
(2) If there is any mismatch in the GST Scheme Declared here and GST Rate mentioned in the Price bid,
the Evaluation shall be done on the basis of GST rate mentioned in the BOQ.xls. In such case NTPC
liability shall not be more than the GST Rate mentioned in the Price bid, in case of award.
(3) The Declaration of the above Scheme shall be supported by authentic documents so that it may be
established that scheme declared above is in line with declaration given to taxation authorities.
Place : Designation
NTPC Limited
BIDDING DOCUMENTS
FOR
……………….. PACKAGE
SECTION – VIII
(BOOK 2 OF 3)
REF. NO.: SBD/CIVIL/OTE(2)/CPG-1-REV. 00
NTPC Limited
……………… …………POWER PROJECT
BIDDING DOCUMENTS
FOR
……………. PACKAGE
SECTION – VIII
(BOOK 2 OF 3)
(This document is meant for the exclusive purpose of bidding against this Bidding Document / Specification
and shall not be transferred, reproduced or otherwise used for purposes other than that for which it is
specifically issued).
TABLE OF FORMS AND PROCEDURES
SECTION-VIII (BOOK 2 OF 3)
---------------------------------------------------------------------------------------------------------------------------
SL.NO. DESCRIPTION
---------------------------------------------------------------------------------------------------------------------------
1 BID FORM PRICE BID
2 ATTACHMENT – 1P FORM FOR DECLARATION OF IMPORT CONTENT – NOT APPLICABLE
3 ATTACHMENT – 2P FORM FOR DECLARATION REGARDING CUSTOMS DUTY BENEFITS FOR

IMPORTS OF CONSTRUCTION EQUIPMENT– NOT APPLICABLE
BID FORM (PRICE BID)
BID FORM
PAGE 1 OF 4
BID FORM (PRICE BID)
Ref. Date :
NAME OF CONTRACT : ……. PACKAGE FOR ………….. ………….POWER PROJECT,

BIDDING DOCUMENT NO. -………………….
To
NTPC Ltd.,
Dear Sir,
1.0 Having examined the Bidding Documents No. ……………., including subsequent amendments and
clarifications if any, the receipt of which is hereby acknowledged and with reference to our Techno-
Commercial Bid ref. dated we the undersigned, submit our Price Bid ref. dated for the
Works under the above-named Contract Package, in full conformity with the said Bidding
Documents for the sum as mentioned in the BOQ.XLS File uploaded at NTPC e-tender site
(www.eprocurentpc.nic.in) or such other sums as may be determined in accordance with the terms
and conditions of the contract.
2.0 ATTACHMENTS TO BID FORM
In line with the requirements of Bidding Documents we enclose herewith the following
Attachments to Bid Form:-
(a) Attachment 1P : The Declaration regarding the Custom Duty Benefits

on import of Goods (If applicable)
All information required for issue of relevant Certificate by you for availing Customs
Duty benefits against import of equipment and materials for incorporation in the
Works under this Bid and facilitating the execution of Works under this Bid.
(b) Attachment 2P : The Declaration regarding the Custom Duty Benefits
on import of Construction Equipment (If applicable)
All information required for issue of relevant Certificate by you for availing Customs
Duty benefits against import of construction equipment as per the extant Customs
Acts and Notifications of Govt. of India.
Declaration regarding local content as per the Employer’s format, for granting of
purchase preference.
In case a bidder does not submit the aforesaid declaration or no value is indicated by
the bidder or statement/any declaration like ‘later’, ‘to be furnished later’, ‘NA’ etc. are
indicated by the bidder, then the bidder shall not be considered as a local supplier
and shall not be eligible for any purchase preference. No further claim in this regard
shall be entertained by the Employer
BID FORM
PAGE 2 OF 4
(d) Cash flow statement for execution of the subject package
3.0 SCHEDULE OF QUANTITIES:
3.1 In line with the requirements of the Bidding Documents, we have uploaded BOQ.XLS File
(Price Bid), on NTPC e-tender website, duly filled-in in your format.
3.2 We are aware that the Schedule of Quantities does not generally give a full description of the work
to be performed under each item and we shall be deemed to have read the Technical
Specifications, Drawings and other Sections of the Bidding Documents to ascertain the full scope
of work included in each item while filling in the rates and amount/ prices. We agree that the
entered rates and amount/ prices shall be deemed to include the full scope as aforesaid, including
overheads and profit.
3.3 We declare that as specified in the GCC, prices quoted by us in the Schedule of Quantities shall be
subject to adjustment or ‘FIRM PRICE’ in accordance with SCC Clause entitled ‘Price Adjustment’.
3.4 We understand that in the Schedule of Quantities, where there are differences between the rates
given by the contractor in words and figures or in the amount worked out by us in the Schedule of
Quantities and General Summary, the same shall be adjusted in accordance with the following
rules:
(a) In the event of a discrepancy between description in words and figures in respect of item rates
quoted by a Bidder, the description in words shall prevail.
(b) In the event of an error occurring in the amount column of Schedule of Quantities as a result
of wrong extension of the quantity and the unit rate, the units shall be regarded as firm and
extension shall be amended on the basis of the unit rate.
(c) All errors in totaling in the amount column and in carrying forward totals shall be corrected.
(d) The discount (if any) mentioned in BOQ.XLS file shall be applied on such corrected price. The
bid sum so altered shall, for the purpose of bid, be substituted for the sum originally bid and
considered for evaluation and comparison of the bids and also for acceptance of the bid,
instead of the original sum quoted by the Bidder. If we do not accept such correction of
errors, our bid will be rejected and the bid security will be forfeited in accordance with ITB
Sub-Clause 14.7 (b).
3.5 We declare that prices left blank in the Schedule of Quantities will be deemed to have been
included in the prices of other items. The total for each Schedule and the total of grand summary
shall be deemed to be the total price for executing the subject package in complete accordance
with the Contract, whether or not each individual item has been priced.
BID FORM
PAGE 3 OF 4
4.0 We confirm that except as otherwise specifically provided, our Bid Prices include all taxes, duties,
levies and charges as may be assessed on us, our Sub-Contractor/ Sub-Vendor and those
imposed on our equipment, materials, supplies and services to be used in the performance of the
Contract or furnished under the Contract.
5.0 COMPLIANCE TO THE PROVISIONS OF THE BIDDING DOCUMENTS
5.1 We have read all the provisions of the Bidding Documents and confirm that notwithstanding
anything stated elsewhere in our bid to the contrary, the provisions of the Bidding Documents are
acceptable to us and we further confirm that we have not taken any deviation to the provisions of
the Bidding Documents anywhere in our bid.
We have furnished our compliance to the provisions of the Bidding Documents and its subsequent
Amendment(s)/Clarification(s)/Addenda/Errata by accepting General Technical Evaluation(GTE)
condition at NTPC e-tender site:
“Do you certify compliance to all provisions of Bid Doc?”
Acceptance of above condition shall be considered as our confirmation that any deviation,
variation or additional condition etc or any mention, contrary to the provisions of Bidding
Documents and its subsequent Amendments(s)/ Clarification(s)/Addenda/Errata (if any) found
anywhere in our Bid Proposal, implicit or explicit, shall stand unconditionally withdrawn,
without any cost implication whatsoever to the Employer, failing which our bid security shall be
forfeited.
5.2 We further declare that additional conditions, variations, deviations to the provisions of bidding
documents and its subsequent Amendment(s)/ Clarification(s)/ Addenda/ Errata, if any, found in
our Techno-Commercial proposal and/ or Price Proposal, shall not be given effect to.
6.0 We hereby agree that we shall furnish all necessary justification to establish the reasonableness of
the rates/ prices, if required by you.
7.0 We undertake, if our bid is accepted, to commence work under the subject package immediately
upon Letter of award and to complete it within the time specified in the Bidding Documents.
8.0 If our bid is accepted, we undertake to provide Advance Payment Security, Contract Performance
Securities and securities for Deed(s) of Joint Undertaking (as applicable) in the form and amounts
and within the times specified in the Bidding Documents.
9.0 We agree to abide by this bid (both Techno-Commercial bid & Price bid) for a period of six (6)
months from the date of opening of Techno-commercial bids as stipulated in the Bidding
Documents, unless extended by us on your request, and it shall remain binding upon us and may
be accepted by you at any time before the expiration of that period.
10.0 Until a formal Contract is prepared and executed between us, this bid, together with your written
acceptance thereof in the form of your Letter of Award/ PO shall constitute a binding contract
between us.
BID FORM
PAGE 4 OF 4
11.0 We understand that you are not bound to accept the lowest or any other bid you may receive.
Further we understand that NTPC reserves the right to reject any or all bids or cancel/ withdraw the
Invitation For Bids without assigning any reason whatsoever and in such case no bidder/ intending
bidder shall have any claim arising out of such situation.
12.0 We, hereby, declare that only the persons or firms interested in this proposal as principals are
named here and that no other persons or firms other than those mentioned herein have any
interest in this proposal or in the Contract to be entered into, if the award is made on us, and that
this proposal is made without any connection with any other person, firm or party likewise
submitting a proposal, is in all respects for and in good faith, without collusion or fraud.
Dated this day of 20
Thanking you, we remain,
Yours faithfully,

Place : Designation
Business Address :
Fax No. :
Phone No. :
Note :
1. Bidder to submit above Bid Form (Price Proposal) along with the Attachments (As Applicable).
ATTACHMENT – 1P
PAGE 1 OF 1
-NOT APPLICABLE-
ATTACHMENT – 2P
PAGE 1 OF 1
-Not Applicable-
NTPC Limited
………………. …………POWER PROJECT
BIDDING DOCUMENTS
FOR
……………… PACKAGE
SECTION – VIII
(BOOK 3 OF 3)
BIDDING DOCUMENT NO. : ……………
(This document is meant for the exclusive purpose of bidding against this Bid Document No./
Specification and shall not be transferred, reproduced or otherwise used for purposes other than that
for which it is specifically issued).
TABLE OF FORMS AND PROCEDURES,
(SECTION-VIII, BOOK 3 OF 3)
---------------------------------------------------------------------------------------------------------------------------
Sl. No. Description
---------------------------------------------------------------------------------------------------------------------------
1. Proforma for Bank Guarantee for Bid Security
2. Proforma for Insurance Surety Bond for Bid Security
3. Form of Bank Guarantee towards Performance Security
4. Form of Insurance Surety Bond towards Performance Security
5. Form of Insurance Surety Bond towards Performance Security-JV
6. PROFORMA FOR INSURANCE SURETY BOND TO BE FURNISHED BY THE

EXECUTANT OF DEED JOINT UNDERTAKING OTHER THAN CONTRACTOR
7. FORM OF EXTENSION OF BANK GUARANTEE/ INSURANCE SURETY BOND
8. Bank Guarantee verification checklist
9. PROFORMA FOR VERIFICATION OF BANK GUARANTEE/INSURANCE SURETY

BOND
10. PROFORMA FOR LODGING CONDITIONAL CLAIMS UNDER THE BANK

GUARANTEE/ INSURANCE SURETY BOND
11. PROFORMA FOR INVOCATION OF BANK GUARANTEE/INSURANCE SURETY

BOND
3. Proforma of Bank Guarantee for Lumpsum Advance
6. Proforma of Bank Guarantee to be furnished by Associate(s) -
7. List of banks from which Bank Guarantees for Advance/ Security Deposit and Bank
Guarantee to be furnished by Bidder/ Contractor can be accepted
8. Form of Bank Guarantee for removal of Plant and Equipment from the Site
9. Form of Hypothecation Deed
10. Proforma of “Contract Agreement”
11. Proforma of “Indemnity Bond” for “Employer Issue Materials”
12. Letter of Undertaking to be given by Contractor while furnishing the Indemnity Bond” to
Employer for “Employer Issue Materials”
13. Proforma of Letter of Confirmation by The proposed Sub-Contractor
14. Proforma for Material Accounting & Reconciliation
15. Form of Indemnity Bond to be executed by the Contractor for the safe custody
of equipments brought to site by the contractor
16. Form of Indemnity Bond to be executed by the contractor for Removal/ Disposal of
surplus material
17. FORM NO. XX.1 and FORM NO. XX.2
Annexure-II
Form of Bank Guarantee towards Bid Security
(To be stamped in accordance with Stamp Act of India)
Bank Guarantee No.

........................
Date.....................................
.............
To :
[Employer's Name and Address]
Dear Sirs,
In accordance with Invitation for Bids under your Bid Document No

................................................................................................................................
, M/s
.................................(***) ...................................... having its Registered/Head
Office at
……………………………….hereafter called the 'Bidder') wish to participate in
the said bid for [Name of
Package]..........................................................................
As an irrevocable bank guarantee against Bid Security for an

amount of
............................(*)...........................................valid for
................................................................................................................................
days from..................................................(**)........................................required to
be submitted by the Bidder as a condition precedent for participation in the said bid
which amount is liable to be forfeited on the happening of any contingencies
mentioned in the Bidding Documents.
We, the ............................................................................................[Name &

address of the Bank] .................................................................................. having
our Head Office
at…..................................(#)................................................guarantee and
undertake to pay immediately on demand by.....................................[Name
of the Employer] (hereinafter called the
‘Employer’)................................................the amount of
............................................(*) without any reservation, protest, demand and
recourse. Any such demand made by the 'Employer' shall be conclusive and
binding on us irrespective of any dispute or difference raised by the Bidder.
This Guarantee shall be irrevocable and shall remain valid upto ................ (@)
................................................................................................................................
If any further extension of this guarantee is required, the same shall be extended
to such required period (not exceeding one year) on receiving instructions from
M/s.........(***)…….............[Bidder's Name]....................... on whose behalf this
guarantee is issued.
In witness whereof the Bank, through its authorised officer, has set its hand and
stamp on this ............................................................ day
of..................................20..........at.........
....................................................................
(Signature)
...................................................................
(Name)
.....................................................................
(Designation with Bank Stamp)
Authorised Vide
Power of Attorney No................................
Date............................................................
NOTE : 1. (*) The amount shall be as specified in the bidding documents.
(**)This shall be the date of opening of bids.
(#) Complete mailing address of the Head Office of the Bank to be given.
(@) This date shall be forty five (45) days beyond the validity of bid.
(***) Write the name and addresses of all the Joint Venture partners, in
case the bid is submitted by a Joint Venture in terms of Qualifying
Requirements.
2. The Bank Guarantee (BG) shall be from a Bank as per provisions of the
bidding documents.
3. The BG should be on Non-Judicial stamp paper/e-stamp paper of

appropriate value as per Stamp Act prevailing in the State(s) where the
BG is submitted or is to be acted upon or the rate prevailing in the State
where the BG is executed, whichever is higher. The Stamp Paper/e-Stamp
paper shall be purchased in the name of Bidder/Bank issuing the
guarantee.
4. While getting the Bank Guarantee issued, Bidders are required to ensure
compliance to the points mentioned in Bank Guarantee Verification Check
List in the bidding documents. Bidders are required to fill up this Check List
and enclose the same along with the Bank Guarantee.
5. In case, Bank Guarantee is getting issued from State Bank of India, Bidder
to take note of NTPC letter ref. NTPC/FC/CS/BG/01 dated 03.09.2014 and
SBI letter ref. CAG-I/AMT-1/2014-15/370 dated 04.09.2014 (attached with
Section-III of Bidding Documents.
Annexure-I
(BG forwarding letter from Bank to Unified Treasury in Bank’s letterhead)
To
Unified Shared Services
NTPC Ltd.
Naya Raipur
Sub: Submission of Bank Guarantee
Bank Guarantee No.

Date of Issue dd.mm.yyyy
Guarantee Amount Currency Amount
Date of Expiry of BG dd.mm.yyyy
Last date of lodgement of claim dd.mm.yyyy
Name, Address and IFSC code of Name:
BG issuing Bank Address:
IFSC code:
NIT No.
Name & Address of the Applicant Name:
/ Contractor Address:
We confirm that SFMS has been sent to your beneficiary bank as below: ICICI
Bank Limited, Connaught Place Branch,

9A, Phelps Building, Inner Circle, New Delhi - 110001 IFSC
Code: ICIC0000007
We also confirm the genuineness of the signatures appearing on the said guarantee/extension
and further also confirm that the same has been signed by the competent authority of the bank.
Signature with Seal

Annexure-IIA
Form of Insurance Surety Bond towards Bid Security
Insurance Surety Bond No. ........................
Date..................................................
To
Dear Sirs,
In accordance with Invitation for Bids under your Bid Document No .......................................... ,
M/s...............................[Bidder’s Name]................................. having its Registered/Head Office at
............................................................. (hereinafter called the 'Bidder') wish to participate in the said
bid for [Name of Package] .......................................................................................
As an irrevocable Insurance Surety Bond against Bid Security for an amount of ............................
(*)
...................................... valid for............................................................... days from
..................................................(**)........................................ required to be submitted by the Bidder
as a condition precedent for participation in the said bid which amount is liable to be forfeited on the
happening of any contingencies as mentioned under the Bidding Documents.
We, the ................................................................................ [Name & address of the Insurer]

.........................................................having our Head Office at........................................................(#)
................................................... guarantee and undertake to pay immediately on demand by NTPC
Limited (hereinafter called the 'Employer') the amount of
............................................(*)..........................................without any reservation, protest, demand
and recourse. Any such demand made by the 'Employer' shall be conclusive and binding on us
irrespective of any dispute or difference raised by the Bidder and/or any right/remedy available to the
bidder in terms thereof.
This Insurance Surety Bond shall be unconditional as well as irrevocable and shall remain valid upto
............................(@) ........... If any further extension of this Insurance Surety Bond is required, the
same shall be extended to such required period (not exceeding one year) on receiving instructions
from M/s ...................... .......................[Bidder's Name].......................... on whose behalf this
Insurance Surety Bond is issued.
In witness where of the Insurer, through its authorised officer, has set its hand and stamp on
this..........................................................................day of...................................20..........at.........
..........................................................
(Signature)
..........................................................
(Name)
..........................................................
(Designation with Insurer Stamp)
Authorised Vide
Power of Attorney No........................
Date....................................................
NOTE : 1. (*) The amount shall be as specified in the Bid Data Sheets.
(**) This shall be the date of opening of Techno-Commercial bids.
(#) Complete mailing address of the Head Office of the Insurer to be given.
(@) This date shall be forty five (45) days after the last date for which the bid is valid.
2. The Insurance Surety Bond shall be from an Insurer as per guidelines issued by Insurance
Regulatory and Development Authority of India (IRDAI) as amended from time to time.
3. The Employer shall be the Creditor, the Bidder shall be the Principal debtor and the Insurance
company/Insurer shall be the Surety in respect of the Insurance Surety Bond to be issued by
the Insurer.
4. The Insurance Surety Bond should be on Non-Judicial stamp paper/e-stamp paper of appropriate
value as per Stamp Act prevailing in the state(s) where the Insurance Surety Bond is submitted or
is to be acted upon or the rate prevailing in State where the Insurance Surety Bond is executed,
whichever is higher. The Stamp Paper/e-stamp paper shall be purchased in the name of
Bidder/Insurer issuing the Insurance Surety Bond.
5. While getting the Insurance Surety Bond issued, Bidders are required to ensure compliance to the
points mentioned in Form of Bank Guarantee/Insurance Surety Bond Verification Check List
enclosed in this Section of Bidding Documents. Further, Bidders are required to fill up this Form
and enclose the same with the Insurance Surety Bond.
Annexure-III
Form of Bank Guarantee towards Performance Security

(To be suitably incorporated by concerned package coordinator)
Bank Guarantee No.............

Date......................................
To,
[Employer's Name & Address]
Dear Sirs,
In consideration of the ................................ [Employer's Name] .......................... (hereinafter referred to as

the ‘Employer’ which expression shall unless repugnant to the context or meaning thereof, include its
successors, administrators and assigns) having awarded to M/s ....................... [Contractor's
Name]............................ with its Registered /Head Office at ............................. (hereinafter referred to as
the ‘Contractor’, which expression shall unless repugnant to the context or meaning thereof, include its
successors administrators, executors and assigns), a Contract by issue of Employer’s Notification of
Award No. ................ dated. and the same having been unequivocally accepted by the contractor,
resulting into a Contract bearing No.............. dated ........... valued at ................... for .......................... and
the Contractor having agreed to provide a Contract Performance Guarantee for the faithful performance
of the entire Contract equivalent to ..........(*)..........% ( percent) of the said value of the Contract to
the Employer.
We ................[Name & Address of the Bank].................having its Head Office at

...........................(hereinafter referred to as the ‘Bank’, which expression shall, unless repugnant to the
context or meaning thereof, include its successors, administrators, executors and assigns) do hereby
guarantee and undertake to pay the Employer, on demand any and all monies payable by the Contractor
to the extent of ..................(*).................... as aforesaid at any time up to .........................(@)......................
[days/month/year] without any demur, reservation, contest, recourse or protest and/or without any
reference to the Contractor. Any such demand made by the Employer on the Bank shall be conclusive
and binding notwithstanding any difference between the Employer and the Contractor or any dispute
pending before any Court, Tribunal, Arbitrator or any other authority. The Bank undertakes not to revoke
this guarantee during its currency without previous consent of the Employer and further agrees that the
guarantee herein contained shall be enforceable till ninety (90) days after expiry of its validity.
The Employer shall have the fullest liberty, without affecting in any way the liability of the Bank under this
guarantee, from time to time to extend the time for performance of the Contract by the Contractor. The
Employer shall have the fullest liberty, without affecting this guarantee, to postpone from time to time the
exercise of any powers vested in them or of any right which they might have against the Contractor, and
to exercise the same at any time in any manner, and either to enforce or to forbear to enforce any
covenants, contained or implied, in the Contract between the Employer and the Contractor or any other
course or remedy or security available to the Employer. The Bank shall not be released of its obligations
under these presents by any exercise by the Employer of its liberty with reference to the matters aforesaid
or any of them or by reason of any other act or forbearance or other acts of omission or commission on
the part of the Employer or any other indulgence shown by the Employer or by any other matter or thing
whatsoever which under law would, but for this provision, have the effect of relieving the Bank.
The Bank also agrees that the Employer at its option shall be entitled to enforce this Guarantee against
the Bank as a principal debtor, in the first instance without proceeding against the Contractor and
notwithstanding any security or other guarantee that the Employer may have in relation to the Contractor’s
liabilities.
Notwithstanding anything contained hereinabove our liability under this guarantee is restricted to
.........................(*)......................... and it shall remain in force upto and including
.....................(@)...................... and shall be extended from time to time for such period (not exceeding
one year), as may be desired by M/s .......[Contractor's Name} ............. on whose behalf this guarantee
has been given.
Dated this ............................. day of .................... 20.................. at...........................................
..........................................................
(Signature)
..........................................................
(Name)
..........................................................
Authorised Vide Power of

Attorney No.......................................
Date...................................................
Notes :1. (*) This sum shall be three percent (03%) of the Contract Price.
(@) This date will be ninety (90) days beyond the Defect liability period as specified in the
Contract.
2. The Bank Guarantee shall be from a Bank as per provisions of the Bidding Documents.
3. The BG should be on Non-Judicial stamp paper/e-stamp paper of appropriate value as per

Stamp Act prevailing in the state(s) where the BG is submitted or is to be acted upon or the rate
prevailing in State where the BG is executed, whichever is higher. The Stamp Paper/e-stamp
paper shall be purchased in the name of Bidder/Bank issuing the guarantee.
4. While getting the Bank Guarantee issued, the Contractor is required to ensure compliance to
the points mentioned in Form of Bank Guarantee Verification Check List. Further, the Contractor
is required to fill up this Form and enclose the same with the Bank Guarantee.
5. In case, Bank Guarantee is getting issued from State Bank of India, Bidder to take note of NTPC
letter ref. NTPC/FC/CS/BG/01 dated 03.09.2014 and SBI letter ref. CAG-I/AMT-1/2014-15/370
dated 04.09.2014 (attached with Section-III of Bidding Documents.
Annexure-I
(BG forwarding letter from Bank to Unified Treasury in Bank’s letterhead)
To
Unified Treasury (BG Group) Administrative Building,
NCPS, Dadri NTPC Limited,
PO. Vidyut Nagar
Distt: Gautam Budh Nagar, Uttar Pradesh-
201008.
Sub: Submission of Bank Guarantee
Bank Guarantee No.

Date of Issue dd.mm.yyyy
Guarantee Amount Currency Amount
Date of Expiry of BG dd.mm.yyyy
Last date of lodgement of claim dd.mm.yyyy
Name, Address and IFSC code of Name:
BG issuing Bank Address:
IFSC code:
Contract/Letter of Award/PO No.
Name & Address of the Applicant Name:
/ Contractor Address:
We confirm that SFMS has been sent to your beneficiary bank as below: ICICI Bank Limited,
Connaught Place Branch,

9A, Phelps Building, Inner Circle, New Delhi - 110001 IFSC Code:
ICIC0000007
We also confirm the genuineness of the signatures appearing on the said guarantee/extension and further also
confirm that the same has been signed by the competent authority of the bank.
Signature with Seal

Annexure-IIIB
Form of Insurance Surety Bond towards Performance Security


Date..................................................
To,
Dear Sirs,
In consideration of the ................................ [Employer's Name] ......................... (Hereinafter referred to as the

‘Employer’ which expression shall unless repugnant to the context or meaning thereof, include its successors,
administrators and assigns) having awarded to M/s.................... [Contractor's Name] .............................with its
Registered /Head Office at ............................ (Hereinafter referred to as the ‘Contractor’, which expression
shall unless repugnant to the context or meaning thereof, include its successors administrators, executors and
assigns), a Contract by issue of Employer’s Notification of Award No. ................ dated............ and the same
having been unequivocally accepted by the contractor, resulting into a Contract bearing No. .............. dated
..........., valued at ................... for ......................... and the Contractor having agreed to provide a Contract
Performance Guarantee for the faithful performance of the entire Contract equivalent to ..........(*) %
( percent) of the said value of the Contract to the Employer.
We ................[Name & Address of the Insurer].................having its Head Office at

...........................(hereinafter referred to as the ‘Insurer’, which expression shall, unless repugnant to the
guarantee and undertake to pay the Employer, on demand any and all amount payable by the Contractor to
the extent of ..................(*).................... as aforesaid at any time up to .........................(@)......................
[days/month/year] without any condition, demur, reservation, contest, recourse or protest and/or without any
reference to the Contractor. Any such demand made by the Employer on the Insurer shall be conclusive and
binding notwithstanding any difference between the Employer and the Contractor or any dispute pending
before any Court, Tribunal, Arbitrator or any other authority. The Insurer undertakes not to revoke this
Insurance Surety Bond during its currency and or any period extended under the contract, without prior consent
of the Employer and further agrees that the guarantee herein contained shall be enforceable till ninety (90)
days after expiry of its validity.
The Employer shall have the fullest liberty, without affecting in any way the liability of the Insurer under this
Insurance Surety Bond, from time to time to extend the performance of the Contract by the Contractor for the
purpose of which, the Insurer shall be liable to extend the validity of the present Insurance Surety Bond without
any demur, condition, protest and the Insurer shall at no point in time have an option of revoking the same,
The Employer shall have the fullest liberty, without affecting this Insurance Surety Bond, to postpone from time
to time the exercise of any powers vested in them or of any right which they might have against the Contractor,
and to exercise the same at any time in any manner, and either to enforce or to forbear to enforce any
covenants, contained or implied, in the Contract between the Employer and the Contractor or any other course
or remedy or security available to the Employer. The Insurer shall not be released of its obligations under these
presents by any exercise by the Employer of its liberty with reference to the aforesaid or any of them or by
reason of any other act or forbearance or other acts of omission or commission on the part of the Employer or
any other indulgence shown by the Employer or by any other matter or thing whatsoever which under law
would, but for this provision, have the effect of relieving the Insurer.
The Insurer also agrees and undertakes that the Employer at its option shall be entitled to enforce this
Insurance Surety Bond against the Insurer as a Surety, in the first instance without proceeding against the
Contractor and notwithstanding any security or other guarantee that the Employer may have in relation to the
Contractor’s liabilities.
Notwithstanding anything contained hereinabove our liability under this Insurance Surety Bond is restricted to
.....................(@)...................... and shall be extended from time to time for such period (not exceeding one
year), as may be desired by M/s .......[Contractor's Name}............ on whose behalf this Insurance Surety
Bond has been given.
WITNESS :
1. .................................................... ..........................................................
(Signature) (Signature)
.................................................... ..........................................................
(Name) (Name)
.................................................... ..........................................................
(Official Address) (Designation with
Insurer Stamp)

Attorney No.......................................
Date...................................................
2. ....................................................
(Signature)
....................................................
(Name)
....................................................
(Official Address)
Notes : 1. (*) This sum shall be three percent (03%) of the Contract Price.
Contract.
Regulatory and Development Authority of India (IRDAI).
3. The Employer shall be the Creditor, the Contractor shall be the Principal debtor and the
Insurance company/Insurer shall be the Surety in respect of the Insurance Surety Bond to be
issued by the Insurer.
4. The Insurance Surety Bond should be on Non-Judicial stamp paper/e-stamp paper of
appropriate value as per Stamp Act prevailing in the state(s) where the Insurance Surety Bond
is submitted or is to be acted upon or the rate prevailing in State where the Insurance Surety
Bond is executed, whichever is higher. The Stamp Paper/e-stamp paper shall be purchased in
the name of Bidder/Insurer issuing the Insurance Surety Bond.
5. While getting the Insurance Surety Bond issued, the Contractor is required to ensure
compliance to the points mentioned in Form of Bank Guarantee/ Insurance Surety Bond
Verification Check List. Further, the Contractor is required to fill up this Form and enclose the
same with the Insurance Surety Bond.
Annexure-IIIC
Form of Insurance Surety Bond towards Performance Security

(In case of Contract awarded to Joint Venture)

Date..................................................
To,
Dear Sirs,
In consideration of the ................................ [Employer's Name] ......................... (hereinafter referred to as the

‘Employer’ which expression shall unless repugnant to the context or meaning thereof, include its successors,
administrators and assigns) having awarded to a Joint Venture consisting of M/s ..................... [1st Partner's
Name]............................ with its Registered /Head Office at ............................ and M/s ..................... [2nd
Partner's Name]............................ with its Registered /Head Office at.............................. (hereinafter referred
to as the ‘Contractor’, which expression shall unless repugnant to the context or meaning thereof, include its
successors administrators, executors and assigns), a Contract by issue of Employer’s Notification of Award
No. ................ dated. and the same having been unequivocally accepted by the contractor, resulting into
a Contract bearing No.............. dated ........... valued at ................... for ......................... and the Contractor
having agreed to provide a Contract Performance Guarantee for the faithful performance of the entire Contract
equivalent to ..........(*)..........% ( percent) of the said value of the Contract to the Employer.

the extent of ..................(*).................... as aforesaid at any time upto .........................(@)......................
reference to the Contractor. Any such demand made by the Employer on the Insurer shall be conclusive and
binding notwithstanding any difference between the Employer and the Contractor or any dispute pending
before any Court, Tribunal, Arbitrator or any other authority. The Insurer undertakes not to revoke this
Insurance Surety Bond during its currency and or any period extended under the contract, without prior consent
of the Employer and further agrees that the guarantee herein contained shall be enforceable till ninety (90)
days after expiry of its validity.
Insurance Surety Bond, from time to time to extend the time for performance of the Contract by the Contractor
for the purpose of which, the Insurer shall be liable to extend the validity of the present Insurance Surety Bond
without any demur, condition, protest and the Insurer shall at no point in time have an option of revoking the
same. The Employer shall have the fullest liberty, without affecting this Insurance Surety Bond, to postpone
from time to time the exercise of any powers vested in them or of any right which they might have against the
Contractor, and to exercise the same at any time in any manner, and either to enforce or to forbear to enforce
any covenants, contained or implied, in the Contract between the Employer and the Contractor or any other
course or remedy or security available to the Employer. The Insurer shall not be released of its obligations
under these presents by any exercise by the Employer of its liberty with reference to the matters aforesaid or
any of them or by reason of any other act or forbearance or other acts of omission or commission on the part
of the Employer or any other indulgence shown by the Employer or by any other matter or thing whatsoever
which under law would, but for this provision, have the effect of relieving the Insurer.
The Insurer also agrees that the Employer at its option shall be entitled to enforce this Insurance Surety Bond
against the Insurer as a Surety, in the first instance without proceeding against the Contractor and
notwithstanding any security or other guarantee that the Employer may have in relation to the Contractor’s
liabilities.
.....................(@)...................... and shall be extended from time to time for such period (not exceeding one
year), as may be desired by Joint Venture consisting of M/s.................... [1st Partner's
Name]............................ and M/s………………. [2nd Partner's Name]............................ with its Registered
/Head Office at ........................... on whose behalf this Insurance Surety Bond has been given.
WITNESS :
1. .................................................... ..........................................................
.................................................... ..........................................................
(Name) (Name)
.................................................... ..........................................................
Insurer Stamp)

Attorney No.......................................
Date...................................................
2. ....................................................
(Signature)
....................................................
(Name)
....................................................
(Official Address)
Notes : 1. (*) This sum shall be three percent (03%) of the Contract Price.
Contract.
7. The Employer shall be the Creditor, the Contractor shall be the Principal debtor and the
Insurance company/Insurer shall be the Surety in respect of the Insurance Surety Bond to be
issued by the Insurer.
compliance to the points mentioned in Form ….-Form of Bank Guarantee/ Insurance Surety
Bond Verification Check List. Further, the Contractor is required to fill up this Form … and
enclose the same with the Insurance Surety Bond.
Annexure-IIID
PROFORMA FOR INSURANCE SURETY BOND

TO BE FURNISHED BY THE EXECUTANT OF DEED
JOINT UNDERTAKING OTHER THAN CONTRACTOR

Date..................................................
To,
Dear Sirs,
In consideration of .............................[Employer's Name] ................................................ (hereinafter referred to

as the ‘Employer’, which expression shall unless repugnant to the context or meaning thereof include its
successors, administrators and assigns) having awarded to ........................................with its Registered Head
Office at........................................... (herein-after referred to as...................................or ‘‘Contractor’’) a
Contract for ...................................... Package for its ............................................... (Name of Project)
..................... vide Contract No. .............................. dated ....................... and the same having been
unequivocally accepted by the Contractor resulting in a ‘‘Contract’’, which award is on the strength of Deed of
Joint Undertaking dated .................... (hereinafter referred to as ‘‘Undertaking’’) given by
M/s................................................................... (Contractor) and by M/s.......................... (Associate /
Collaborator)………. having its registered office at ..................................... (hereinafter called Associate /
Collaborator), and the Contractor having further executed with M/s............................................ (Associate /
Collaborator) a Sub-Contract dated ................... and the same having been unequivocally accepted by the
Associate / Collaborator resulting in a Sub-Contract Agreement valued at .......................................... for
...................................................... (hereinafter called ‘‘Sub-Contract Agreement’’) and Associate / Collaborator
having agreed to provide an Insurance Surety Bond amounting to .............................................. to the
Employer on the terms and conditions specified in the ‘‘Undertaking’’.

the extent of ..................(*).................... as aforesaid at any time upto .........................(@)......................
references to Associate / Collaborator or ‘‘Contractor’’. Any such demand made by the Employer on the Insurer
shall be conclusive and binding notwithstanding any difference between the Employer and the Contractor or
any dispute pending before any Court, Tribunal, Arbitrator or any other authority. The Insurer undertakes not
to revoke this Insurance Surety Bond during its currency and or any period extended under the contract, without
prior consent of the Employer and further agrees that the guarantee herein contained shall be enforceable till
ninety (90) days after expiry of its validity.
Insurance Surety Bond, from time to time to extend the time for performance of the Contract or the Sub-
Contract Agreement by the Associate / Collaborator for the purpose of which, the Insurer shall be liable to
extend the validity of the present Insurance Surety Bond without any demur, condition, protest and the Insurer
shall at no point in time have an option of revoking the same,
The Employer shall have the fullest liberty, without affecting this Insurance Surety Bond, to postpone from time
to time the exercise of any powers vested in them or of any right which they might have against the Associate
/ Collaborator and to exercise the same at any time, in any manner, and either to enforce or to forbear to
enforce any covenants, contained or implied, in the Contract or Undertaking or any other course or remedy or
security available to the Employer. The Insurer shall not be released of its obligations under these presents by
any exercise of its liberty with reference to the matters aforesaid or any of them or by reason of any other act
or forbearance or other acts of omission or commission on the part of the Employer or any other indulgence
shown by the Employer or by any other matter or thing whatsoever which under law would, but for this provision
have the effect of relieving the Insurer from its obligations.
The Insurer also agrees that the Employer at its option shall be entitled to enforce this Insurance Surety Bond
against the Insurer as Surety, in the first instance without proceeding against Contractor or Associate /
Collaborator and notwithstanding any security or other guarantee that the Employer may have in relation to
Contractor's or Associate / Collaborator liabilities.
........................ and, it shall remain in force upto and including ......................... @ ...................................... and
shall be extended from time to time for such period (not exceeding one year), as may be desired by M/s
.......................... (Associate / Collaborator) on whose behalf this Insurance Surety Bond has been given.
Date this.................................day of..............................20.........................at.............................
WITNESS :
1. .................................................... ..........................................................
.................................................... ..........................................................
(Name) (Name)
.................................................... ..........................................................
Insurer Stamp)

Attorney No.......................................
Date...................................................
2. ....................................................
(Signature)
....................................................
(Name)
....................................................
(Official Address)
Notes : 1. (@)The date shall be as specified in the corresponding format for the Deed of Joint Undertaking
enclosed in the Section 'Forms and Procedures'.
3. The Employer shall be the Creditor, the Associate / Collaborator shall be the Principal debtor
and the Insurance company/Insurer shall be the Surety in respect of the Insurance Surety Bond
to be issued by the Insurer.

compliance to the points mentioned in Form of Bank Guarantee/ Insurance Surety Bond
Verification Check List. Further, the Contractor is required to fill up this Form and enclose the
same with the Insurance Surety Bond .
Annexure-IV
FORM OF EXTENSION OF BANK GUARANTEE/ INSURANCE SURETY BOND
Ref. No.: Date:

@
Dear Sirs,
Subject : Extension of Bank Guarantee/Insurance Surety Bond No. dated for

…..[indicate
value of Bank Guarantee/Insurance Surety Bond]………………….favouring yourselves
expiring on
on account of M/s……………… (Name of Bidder) .................. in respect of Contract for
(Insert Package name) (Insert Project Name) project,
Contract No. dated
(hereinafter called original Bank Guarantee/Insurance Surety Bond)
At the request of M/s we Bank branch
office at and having its Head office at do

hereby extend our liability under the above mentioned guarantee No.
dated for a further period of year/months from
to expire on .
Except as provided above, all other terms and conditions of original Bank
Guarantee/Insurance Surety Bond No. dated shall remain unaltered and
binding.
Please treat this as an integral part of the original guarantee to which it would be deemed
to have been attached.
………………………….
(Signature)
………………………….
(Name)
…………………………..
Authorised vide
Power of Attorney No…..
Date……………………
Dated
SEAL OF BANK/INSURANCE COMPANY

Note:
1. @ The extension of the Bank Guarantee/Insurance Surety Bond should be
forwarded to the Unit/ Project/Corporate Centre, from where the extension has
been sought.
2. The extension of BG/Insurance Surety Bond should be on Non-Judicial stamp paper/e-

stamp paper of appropriate value as per Stamp Act prevailing in the State(s) where the
BG/Insurance Surety Bond is submitted or is to be acted upon or the rate prevailing in the
State where the BG is executed, whichever is higher. The Stamp Paper/e-Stamp paper
shall be purchased in the name of Bidder/Bank issuing the guarantee.
Annexure-V
CHECKLIST
Sl. No. Details of checks YES / NO

1 Is the BG/INSURANCE SURETY BOND on non-judicial stamp
paper/e-stamp paper of appropriate value, as per Stamp Act?
2 Whether date, purpose of purchase and name of the purchaser
are indicated on the stamp paper? (The date of purchase of stamp
paper should be of any date on or before the date of execution of
BG/INSURANCE SURETY BOND and the stamp paper should be
purchased either in the name of the executing Bank/Insurance
Company or the party on whose behalf the BG/INSURANCE
SURETY BOND has been issued. The stamp papers (other than
e-stamp paper) should be duly signed by the stamp vendor.)
3 In case of BG/INSURANCE SURETY BONDs from
Bank/Insurance Company abroad, has the BG/INSURANCE
SURETY BOND been executed on Letter Head of the
Bank/Insurance Company?
4 Has the executing Officer of BG/INSURANCE SURETY BOND
indicated his name, designation and Power of Attorney No./
Signing Power no. etc., on the BG/INSURANCE SURETY
BOND?
5 Is each page of BG/INSURANCE SURETY BOND duly signed
/initialed by executant and whether stamp of Bank/Insurance
Company is affixed thereon? Whether the last page is signed with
full particulars under seal of Bank/Insurance Company as
required in the prescribed proforma?
6 Does the Bank Guarantee/Insurance Surety Bond compare
verbatim with the Proforma prescribed in the Bid Documents?
7 Are the factual details such as Bidding Document
No./Specification No., Amount of BG/INSURANCE SURETY
BOND and Validity of BG/INSURANCE SURETY BOND correctly
mentioned in the BG/INSURANCE SURETY BOND?
8 Whether overwriting/cutting if any on the BG/INSURANCE
SURETY BOND have been properly authenticated under signature
& seal of executant?
9 Whether the BG/INSURANCE SURETY BOND has been issued
by a Bank/Insurance Company in line with the provisions of Bidding
documents?
10 In case BG/INSURANCE SURETY BOND has been issued by a
Bank/Insurance Company other than those specified in Bidding
Document, is the BG/INSURANCE SURETY BOND confirmed by
a Bank/Insurance Company in India acceptable as per Bidding
documents?
ANNEXURE-VI
NTPC LIMITED
BANK GUARANTEE/INSURANCE SURETY BOND VERFICATION CHECKLIST
1. Bank Guarantee/Insurance Surety Bond No.
2. Issuing Bank/Insurer
3. Amount of BG/Insurance Surety Bond
4. Nature of BG/Insurance Surety Bond & No. of Pages
5. Validity of BG/Insurance Surety Bond
6. Package Description
7. Party & Contracts Ref. Name, Address, Tel, Fax, e-mail,

Contract No. Package Name
8. Bank/Insurer Reference Name, Address, Tel. Fax, E-mail
CHECK LIST
-----------------------------------------------------------------------------------------------------------------------------
S.No. Details of Checks Yes/No
-----------------------------------------------------------------------------------------------------------------------------
a) Is the BG/Insurance Surety Bond on non-judicial
stamp paper / e-stamp paper of appropriate value, as per Stamp Act?
b) Whether date, purpose of purchase and name of

the purchaser are indicated on the stamp paper?
(The date of purchase of stamp paper should be
of any date on or before the date of execution of
BG/Insurance Surety Bond and the stamp paper
should be purchased either in the name of the
executing Bank/Insurer or the Party on whose
behalf the BG/Insurance Surety Bond has been
issued. The stamp paper (other than e-stamp
paper) should be duly Signed by the Stamp
Vendor)
c) Has the executing Officer of BG/Insurance Surety

Bond indicated his name, designation and Power
of Attorney No. / Signing Power No. etc. on the
BG/Insurance Surety Bond?
e) Is each page of BG/Insurance Surety Bond duly

signed/initiated by executant and whether stamp of
Bank/Insurer is affixed thereon? Whether the last
page is signed with full particulars including two
witnesses under seal of Bank/Insurer as required in
the prescribed proforma?
-----------------------------------------------------------------------------------------------------------------------------
S.No. Details of Checks Yes/No
-----------------------------------------------------------------------------------------------------------------------------
f) Does the Bank Guarantee/Insurance Surety Bond compare verbatim

with the Proforma prescribed in the Bid Documents?
g) Are the factual details such as Bid Document No., NOA / LOA
/ Contract No., Contract Price, Percentage of Advance,
Amount of BG/Insurance Surety Bond and Validity of
BG/Insurance Surety Bond correctly mentioned in the BG/
Insurance Surety Bond?
h) Whether overwriting / cutting if any on the BG/ Insurance

Surety Bond have been properly authenticated under
signature & seal of executant?
i) Whether the BG/Insurance Surety Bond has been issued by

a Bank/Insurer in line with the provisions of Bid/Contract
Documents?
j) In case BG has been issued by a Bank other than those

specified in Bid/Contract Document, is the BG confirmed by a
Bank in India acceptable as per Bid/Contract Documents?
Date : Signature ......................................................
Place : Printed Name ...............................................
(Designation) ................................................
(Common Seal) ............................................
Note: The Bidder is required to fill up this form and enclose along with the Bank Guarantee/Insurance Surety
Bond.
Certified that the Bank Guarantee submitted has been verified and accepted in line with
the prescribed procedure.
NOTE:
(i) The Executive from Concerned Execution Department shall verify the BG/ Scanned
copy of BG in the system in line with the prescribed procedure and the same shall
be digitally approve in the system. The BG shall not be approved at a level lower
than the DGM.
(ii) Dealing Executive of UT at the level of E5/E6 shall certify that BG has been verified
from the issuing bank.
ANNEXURE-VII
PROFORMA FOR VERIFICATION OF BANK GUARANTEE/INSURANCE SURETY BOND
No. Dated :
The Branch Manager

…………………….
…………………….
Subject: Bank Guarantee/Insurance Surety Bond No…….dated……for ….(amount
in figures and words)…. Dear Sir,
We have received a Bank Guarantee/Insurance Surety Bond under your signature bearing
no…….dated……for ….(amount in figures and words)………..on behalf of .................... as
Bid Security/Advance Payment Guarantee/Contract Performance Guarantee/ other (to be
specified)*** submitted by ………….(mention name and address of the contractor/supplier)
in respect of the Contract No…………dated………….The captioned guarantee is
valid upto
………….
You are requested to kindly return the second copy of the letter by registered post certifying
under your Bank’s/Insurance company’s seal that the above mentioned Bank
Guarantee/Insurance Surety Bond has been properly executed and issued by you or by an
authorized officer of the Bank/Insurer.
Yours faithfully,
For NTPC Ltd.
( )
Name …………………
Designation ………………….
(***Delete whatever is not applicable)
CERTIFICATE
Certified that the aforesaid Bank Guarantee/Insurance Surety Bond has been properly
executed by and issued by
……………..as an authorized officer of the Bank/Insurance company with the particulars
mentioned above, which are verified to be correct.
1. Signature ……………..
2. Name ………………….
3. Designation with Bank’s/
Insurance company’s
seal…………….
Regd Mail to 4. Power of Attorney
Shri ………….. Signing Power No…….
NTPC LTD
ANNEXURE-VIII
PROFORMA FOR LODGING CONDITIONAL CLAIMS UNDER THE

BANK GUARANTEE/ INSURANCE SURETY BOND
(To be issued within 30 days prior of expiry of Bank
Guarantee/Insurance Surety Bond)
No. Dated:
The Branch Manager

…………………….
…………………….
Subject: Conditional Claim under Bank Guarantee/Insurance Surety Bond

No……………dated ……..
for ….(amount in figures and words)………..valid upto……………
Dear Sir,
Please refer to Bank Guarantee/Insurance Surety Bond

No…………dated………for ….(amount in figures and words) ............ valid
upto……….issued by you on behalf of (mentioned name and address
of the contractor/supplier) in our favour towards the Contract
No………..dated…..being Bid Security/Advance Payment
Guarantee/Contract Performance Guarantee/ other (to be specified) ***
The captioned Bank Guarantee/Insurance Surety Bond to valid up

to……………We do hereby lodge our claim/demand in terms of Bank
Guarantee/Insurance Surety Bond and call upon you to pay the sum of
….(amount in figures and words) being the amount covered under the
above Bank Guarantee/Insurance Surety Bond forthwith.
In the event this Bank Guarantee/Insurance Surety Bond is extended and

such letter of extension duly executed on stamp paper of requisite value is
received by us, this claim may be treated as withdrawn.
This is without prejudice to our rights under the guarantee and under the law.
Thanking you,
Yours faithfully,
For and on behalf of
NTPC Ltd.
(AUTHORISED
SIGNATORY)
***Please strike whichever is not applicable

ANNEXURE-IX
Ref.No. Date:
PROFORMA FOR INVOCATION OF BANK
GUARANTEE/INSURANCE SURETY BOND
(To be issued before 7 days of expiry of BG to “The Branch
Manager” of Bank/Insurance company issuing BG/Surety
Bond)
The Branch Manager

…………………….
…………………….
Subject : Invocation of Bank Guarantee/Insurance Surety Bond

No…………….dated…………… for ….(amount in figures and words) ............ valid
upto…………………
Dear Sir,
Please refer to Bank Guarantee/Insurance Surety Bond No ................. dated

……………..for ……..(amount in figures and words)…… as extended by letter of
extension dated……… issued by you in our favour on behalf of .................... (mention
name and address of the contractor/ supplier)…………… towards Contract
No…………….dated…………..awarded by NTPC to the Contractor as an Bid
Security/ Advance Payment Guarantee/ Contract Performance Guarantee/ other (to
be specified) (#)
In terms of the aforesaid Guarantee, we invoke the said Guarantee and hereby make
a demand on you to remit a sum of ….…….(amount in figures and words)………….
together with interest* to us immediately by Electronic Fund Transfer (NEFT/RTGS)
in favour of NTPC Limited as per bank details mentioned below:
Beneficiary: NTPC Limited
Name of the Bank: State Bank of India
Account Number: 10813608669
IFSC Code: SBIN0017313
Branch Address: 5th Floor, Redfort Capital, Parsvnath Towers, Bhai Veer Singh Marg,
Gole Market, New Delhi-110001
This supersedes our conditional claim letter No………. dated……………
Original Bank Guarantee/Insurance Surety Bond shall be handed over to you upon
successful remittance of funds to NTPC’s above mentioned bank account.
Thanking you,
Yours faithfully,
NTPC Limited
(Authorised Signatory)
*Delete the portion if not relevant to the particular case

#Strike whichever is not applicable
Note: (1) A copy of the above letter is also required to be sent to Bank’s/Insurance
company’s Head Office.
(2) In case of hand delivery acknowledgement of Bank/Insurance company
is to be obtained on the duplicate copy.
FORM - 5
Page 1 of 4
5. PROFORMA OF BANK GUARANTEE FOR LUMPSUM ADVANCE
To
NTPC Ltd.,
………………………..
………………………..
In consideration of the NTPC Limited, __________________________having its registered office at

NTPC Bhawan, SCOPE Complex, 7, Institutional Area, Lodi Road, New Delhi-110 033 (hereinafter
called “the Employer” which expression shall unless repugnant to the subject or context include its
successors and assigns) having agreed under the terms and conditions of the Award Letter No.
____________ dated _____________ issued by the Employer which have been unequivocally
accepted by _______*__ ___________________in connection with the work of
“________________________________” Specification No. CC________________ (hereinafter
called “the said Contract”) to make at the request of the Contractor a lumpsum advance of Rs.
______________/- (Rupees __________ _____________________only) for utilizing it for the
purpose of the Contract on his furnishing a guarantee acceptable to the Employer.
We, __________________________________ _____________________________Bank

incorporated under ______________________________ and having one of our branches at
_____________ (hereinafter referred to as “the said Bank”) do hereby guarantee the due recovery by
the Employer of this said advance with interest thereon as provided according to the terms and
conditions of the Contract. If the said Contractor fails to utilize the said advance for the purpose of the
Contract and/or the said advance together with Interest thereon as aforesaid is not fully recovered by
the Employer, We,______________________ Bank hereby unconditionally and irrevocably
undertake to pay to the Employer on demand and without demur to the extent of the said sum of Rs.
_________/- (Rupees___________________________________only), any claim made by the
Employer on us for the loss or damage caused to or suffered by the Employer by reason of the
Employer not being able to recover in full the said sum of Rs. _______________/- (Rupees
___________________________only) with interest as aforesaid.
2. We, _____________________________ Bank further agree that the Employer shall be the
sole judge of and as to whether the said Contractor has not utilized the said advance or any
part thereof for the purpose of the Contract and the extent of loss or damage caused to or
suffered by the Employer on account of the said advance together with interest not being
recovered in full and the decision of the Employer that the said Contractor has not utilized the
said advance or any part thereof for the purpose of the Contract and as to the amount or
amounts of loss or damage caused to or suffered by the Employer shall be final and
binding on us.
FORM - 5
Page 2 of 4
3. We, the said Bank, further agree that the Guarantee herein contained shall remain in full force
and effect during the period that would be taken for the performance of the said Contract and
till the said advance with interest has been fully recovered and its claims satisfied or
discharged and till Employer certifies that the said advance with interest has been fully
recovered from the said Contractor, and accordingly shall have no claim under this Guarantee
after 30 (thirty) days from the date of satisfactory completion of the said Contract (as per the
mutually agreed Work schedule) i.e. upto and inclusive of __________________(date) unless
a notice of the claim under this Guarantee has been served on the Bank before the expiry of
the said period i.e. _____________________ (date) in which case the same shall be
enforceable against the Bank notwithstanding the fact, that the same is enforced after the
expiry of the said period.
4. The Employer shall have the fullest liberty without effecting any way the liability of the Bank
under this Guarantee or Indemnity, from time to time, to vary any of the terms and conditions
of the said Contract or the advance or to extend time of performance by the said Contractor or
to postpone for any time and from time to time any of the powers exercise able by it against
the said Contractor and either to enforce on forbear from enforcing any of the terms and
conditions governing the said Contract or the advance available to the Employer and the said
Bank shall not be released from its liability under these presents by any exercise by the
Employer of the liberty with reference to the matters aforesaid or by reasons of time being
given to the said Contractor or any other forbearance, act or omission on the part of the
Employer or any indulgence by the Employer to the said Contractor or of any other matter or
thing whatsoever which under the law relating to sureties would, but for this provision, have
the effect of so releasing the Bank from its such liability.
5. It shall not be necessary for the Employer to proceed against the Contractor before
proceeding against the Bank and the Guarantee herein contained shall be enforceable
against the Bank notwithstanding any security, which the Employer may have obtained or
obtain from the Contractor shall at the time when proceedings are taken against the Bank
hereunder, be outstanding or unrealised.
6. We, the said Bank, lastly undertake not to revoke this Guarantee during its currency except
with the previous consent of the Employer in writing and agree that any change in the
Constitution of the said Contractor or the said Bank shall not discharge our liability hereunder.
If any further extension of this Guarantee is required the same shall be extended to such
required periods on receiving instructions from M/s. __________________________
__________________________, on whose behalf this Guarantee is issued.
FORM - 5
Page 3 of 4
Notwithstanding anything contained herein before our liability under this Guarantee is restricted to Rs.
_______________/- (Rupees_____ __________________________only) together with interest. Our
undertaking shall commence from the date of execution and shall remain in force upto
_______________________
Dated this _______________day of ______________________________20 ____
In presence of For and on behalf of (the Bank)
Witness: (Signature)........................................
....................................................... (Name)...............................................
(Signature)
(Designation with ............................
...................................................... Bank Seal)
(Name)
Power of Attorney No.......................
.....................................................
(Official Address) Date..................................................
Stamp ............................................
The above guarantee is accepted by the Employer.
For an On behalf of NTPC Limited

(_______Super Thermal Power Project)
NOTES :
*For Proprietory Concerns
Shri __________________________son of _______________________________resident of

___________________________________________________________carrying on business under
the name and style of ______________________at____________________(hereinafter called “the
said Contractor” which expression shall unless the context requires otherwise include his heirs,
executors, administrators and legal representatives).
* For Partnership Concerns
*M/s. ________________________________________a partnership firm with its office

______________________________________________________ (hereinafter called “the said
Contractor” which expression shall unless the context requires otherwise include their heirs,
executors, administrators and legal representatives); the names of their partners being (i) Shri
__________________________ S/o _________________________________ (ii) Shri
________________________ S/o ____________________________________ etc.
FORM - 5
Page 4 of 4
* For Companies
*M/s ________________________________ a company under the Companies Act, 1956 and

having its registered office ________________________in the State of ________________
(hereinafter called “the said Contractor” which expression shall unless the context requires otherwise
include its administrators, successors and assigns.)
_______________
1 (*) Write the name and addresses of all the Joint Venture partners, in case the bid is
submitted by a Joint Venture in terms of Qualifying Requirements.
2. The Bank Guarantee shall be from a Bank as per provisions of the bidding documents.
3. The Stamp paper of appropriate value shall be purchased in the name of guarantee issuing
Bank/Bidder.
4. While getting the Bank Guarantee issued, Bidders are required to ensure compliance to the
points mentioned in Bank Guarantee Verification Check List in the bidding documents Bidders
are required to fill up this Check List and enclose the same along with the Bank Guarantee.
6. PROFORMA FOR BANK GUARANTEE
TO BE FURNISHED BY ASSOCIATE(S)
-NOT APPLICABLE-
7. LIST OF BANKS FROM WHICH BANK GUARANTEES FOR
ADVANCE/ SECURITY DEPOSIT TO BE FURNISHED BY
BIDDER/ CONTRACTOR
FORM - 7
PAGE 1 OF 3
7. BANKS FROM WHICH BANK GUARANTEES FOR

ADVANCE / SECURITY DEPOSIT TO BE FURNISHED BY
BIDDER/CONTRACTOR CAN BE ACCEPTED
UPDATED SCHEDULED COMMERCIAL BANK LIST
A STATE BANK OF INDIA
B NATIONALISED BANKS
1Bank of Baroda
2Bank of India
3Bank of Maharashtra
4Canara Bank
5Central Bank of India
6Indian Overseas Bank
7Indian Bank
8Punjab National Bank
9Union Bank of India
10Punjab & Sind Bank
11UCO Bank
C SCHEDULED PRIVATE BANKS (INDIAN BANKS)
1Axis Bank Ltd

2Bandhan Bank Limited
3CSB Bank
4City Union Bank
5DCB Bank Ltd
6Dhanlaxmi Bank Ltd
7Federal Bank Ltd
8HDFC Bank Ltd
9ICICI Bank Ltd
10IndusInd Bank Ltd
11IDFC FIRST Bank Limited
12Jammu & Kashmir Bank Ltd
13Karnataka Bank Ltd
14Karur Vysya Bank Ltd
15Kotak Mahindra Bank
16Lakshmi Vilas Bank Ltd
17Nainital Bank Ltd
18RBL Bank Limited
19South Indian Bank Ltd
20Tamilnad Mercantile Bank Ltd
21Yes Bank Ltd
22IDBI Bank Ltd.
FORM - 7
PAGE 2 OF 3
D SCHEDULED PRIVATE BANKS (FOREIGN BANKS)
1 AB Bank Ltd
2 Abu Dhabi Commercial Bank PJSC
3 American Express Banking Corporation
4 Australia & Newzealand Banking Group Limited
5 Barclays Bank Plc
6 Bank of America
7 Bank of Bahrain & Kuwait B.S.C.
8 Bank of Ceylon
9 Bank of China Limited
10 Bank of Nova Scotia
11 BNP Paribas
12 Citi Bank NA
13 Cooperatieve Rabobank UA
14 Crédit Agricole Corporate and Investment Bank
15 Credit Suisse AG
16 CTBC Bank Co Ltd
17 DBS Bank India Ltd
18 Deutsche Bank A.G.
19 Doha Bank Q.P.S.C
20 Emirates NBD Bank (PJSC)
21 First Abu Dhabi Bank PJSC
22 FirstRand Bank Ltd
23 HSBC Ltd
24 Industrial & Commercial Bank of China Ltd
25 Industrial Bank of Korea
26 JP Morgan Chase Bank, National Association
27 JSC VTB Bank
28 KEB Hana Bank
29 Kookmin Bank
30 Krung Thai Bank Public Company Ltd
31 Mashreq Bank PSC
32 Mizuho Bank Ltd
33 MUFG Bank, Ltd
34 NatWest Markets Plc
35 PT Bank Maybank Indonesia TBK
36 Qatar National Bank (Q.P.S.C.)
37 Sberbank
38 SBM Bank (India) Ltd
39 Shinhan Bank
40 Societe Generale
41 Sonali Bank Ltd
42 Standard Chartered Bank
43 Sumitomo Mitsui Banking Corporation
44 United Overseas Bank Ltd
45 Westpac Banking Corporation
46 Woori Bank
*Note - Any Addition/ Deletion/ Modification in Bank list shall be as per changes in Second
Schedule List by RBI from time to time.
FORM - 8
PAGE 1 OF 3
8. FORM OF BANK GUARANTEE FOR REMOVAL OF PLANT AND

EQUIPMENT FROM THE SITE
To
NTPC Limited
(...........................................T.P.P.)
In consideration of the N.T.P.C. Ltd., (...........................................T.P.P.) (hereinafter called “the

Employer” which expression shall unless repugnant to the subject or context include its successors
and assigns) having agreed under the terms and conditions of Contract. No..............
dated........................made between ................*......................... and the Employer in connection with
........................................................(hereinafter called “the said Contract”) to permit the Contractor to
remove the plant and equipment mentioned in the Schedule hereto hypothecated to the Employer as
security against a loan of Rs........................ with interest as provided in the Contract granted to the
Contractor by the Employer from the site to any other works of the Contractor on his furnishing an
acceptable Bank guarantee, we the.................................. Bank. (hereinafter referred to as “the said
Bank”) and having our registered office at............................................ do hereby undertake and that
upon the Contractor failing to bring back to the site the said plant and equipment or any part thereof
and to unconditionally pay the amount claimed by the Employer on demand and without demur to the
extent of Rs ………… (Rupees…….………………………..…….. only)( to be specified by the
Employer at the appropriate time).
We .............................. Bank further agree that the Owner shall be the sole judge of and as to
whether the said contractor has failed to bring the said plant and equipment or any part thereof back
to the site and the extent of loss, damage, costs, charges and expenses caused to or suffered by or
that may be caused to or suffered by the Owner on account thereof and the decision of the Owner
that the said Contractor has so failed and as to the amounts of loss, damage, costs charges and
expenses caused to or suffered by or that may be caused to or suffered by the Owner from time to
time shall be final and binding on us.
We, the said bank further agree that the Guarantee herein contained shall remain in full force and
effect till the Employer certifies that the said plant and equipment have been brought back to the site
or the said loan of Rs. ................................. with interest has been repaid to the Employer in full, and
accordingly discharges this Guarantee or till …………….. (to be specified by the Employer prior to the
issue of this guarantee), whichever is later.
It shall not be necessary for the Employer to proceed against the Contractor before making a demand
on the Bank and the guarantee herein contained shall be enforceable against the Bank,
notwithstanding any security which the Employer may have obtained from the Contractor and in
force at the time of making such demand on the Bank.
We, the said Bank lastly undertake not to revoke this Guarantee during its currency except with the
previous consent of the Employer, in writing and agree that any change in the Constitution of the said
Contractor or the said Bank shall not discharge our liability hereunder.
FORM - 8
PAGE 2 OF 3
Dated this .........................................day of ..................................20....................
For and on behalf of the Bank....................

Common Seal of the Bank .........................
Signature.......................................................
Name............................................................
In presence of Designation....................................................
Authorisation No. ........................................

Witness :
1. ...............................................
2. ...............................................
The above Guarantee is accepted by

(NTPC Limited)
(.......................... Thermal Power Project)
For and on behalf of the

(NTPC Limited)
(................................Thermal Power Project)
Date .................................................
(Name and Designation)
Note :
* For Proprietary Concerns
Shri............................................................son of .......................................resident of ..................

carrying on business under the name and style of ........................................ at.........................
(hereinafter called. “the said Contractor” which expression shall unless the context requires otherwise
include his heirs, executors administrators and legal representatives).
M/s............................................................a partnership firm with its office at................................

include their respective heirs executors, administrators and legal representatives); the name of
partners being (i) Shri........................................................... S/o
.....................................……………………
(ii) Shri.......................................................... S/o .......................................................... etc.
FORM - 8
PAGE 3 OF 3
* For Companies
M/s ........................................................a company registered under the Companies Act, 1956 and
having its registered office at.......................................................in the State of ................. (hereinafter
called “the said Contractor” which expression shall unless the context requires
otherwise include its administrators, successors and assigns).
1. Bidder to fill up the check list as per the proforma enclosed for submitting the Bank
Guarantees.
0
2 BG shall be on non judicial stamp paper of appropriate value as per stamp Act prevailing in
the state(s) where the BG is submitted or is to be acted upon or the rate prevailing in the state
where the BG is executed, whichever is higher.
Witness: (Signature)........................................
....................................................... (Name)...............................................
(Signature)
(Designation with ............................
...................................................... Bank Seal)
(Name)
Power of Attorney No.......................
.....................................................
(Official Address) Date..................................................
Stamp ............................................
1 (*) Write the name and addresses of all the Joint Venture partners, in case the bid is
submitted by a Joint Venture in terms of Qualifying Requirements.
2. The Bank Guarantee shall be from a Bank as per provisions of the bidding documents.
3. The Stamp paper of appropriate value shall be purchased in the name of guarantee issuing
Bank/Bidder.
4. While getting the Bank Guarantee issued, Bidders are required to ensure compliance to the
points mentioned in Bank Guarantee Verification Check List in the bidding documents Bidders
are required to fill up this Check List and enclose the same along with the Bank Guarantee.
9. FORM OF HYPOTHECATION DEED
FORM - 9
PAGE 1 OF 4
9. FORM OF HYPOTHECATION DEED

(ON NON-JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)
To
NTPC Ltd.,
………………………..
………………………..
Dear Sir,
In consideration of ...........[Employer’s Name].......... (hereinafter referred to as the ‘Employer’, which

expression shall, unless repugnant to the context or meaning thereof include its successors,
administrators and assigns) having awarded to M/s........[Contractor’s Name]*......... with its
Registered/Head Office at ............................... (hereinafter referred to as the ‘Contractor’ which
expression shall unless repugnant to the context or meaning thereof, include its successors,
administrators, executors and assigns), a Contract, by issue of Employer’s Letter of Award No.
........................... dated ................ and the same having been unequivocally accepted by the
Contractor, resulting into a Contract bearing No. ................................ dated...............................
valued at ................................................................................................ for ............................[Name of
Contract] ...........................(hereinafter called the .Contract.) and the Employer having agreed to
make an interest bearing advance (said ‘Advance’) of Rs.____________________ (Rupees
______________________ only) to the Contractor for plant and equipment described in the
Schedule hereto specifically acquired by the Contractor for the Works and brought to Site against
hypothecation of the said plant and equipment in the name of the Employer.
The Contractor hereby declares that he has paid in full the purchase price of each and every one of
the Plant & Equipment described in the Schedule hereto and that the same are the absolute property
of the Contractor and that the same have not been sold, pledged, mortgaged or transferred by him
and the same is free from encumbrances.
The Contractor hereby hypothecates, assigns and transfers to the Employer, the plant and equipment
described in the Schedule hereto in favour of the Employer as security for the due repayment of the
said advance with interest thereof.
The Contractor hereby agrees that he shall repay to the Employer the said advance of Rs.
__________ (Rupees_________________________________________ only) together with interest
thereon as aforesaid and agrees that the said advance be recovered by the Employer by making
deductions in the manner provided in Clause …. of the General Conditions of Contract and other
conditions of the Award letter from the claims made by the Contractor against the Employer for on
account payment.’
FORM - 9
PAGE 2 OF 4
The Contractor further agrees that so long as any amount remains payable to the Employer by the
Contractor in respect of the said advance of Rs. _______________ only, he shall not sell, pledge,
hypothecate, transfer, part with the Plant and Equipment described in the Schedule hereto.
The Contractor also agrees that if the said advance of Rs._______________ shall not be repaid by
the Contractor or recovered in the manner described above by the said
_________________________day of _________________ due to any reason whatsoever or the
said Contract has been determined earlier or cancelled or if the Contractor shall sell, pledge,
mortgage, transfer, part with and equipment or any part thereof or the Contractor or any of the
partners is adjudged insolvent or the Contractor is to be wound up or makes any composition or
arrangement with its creditors or the Contractor shall commit breach of any of the terms and
conditions or covenants as herein contained or if any of the said plant and equipment or if any other
property what-so-ever belonging to the Contractor has been sold or attached for a period of not less
than twenty-one (21) days in execution of the decree of any court for payment of money, the whole of
the said advance of Rs. ______________or such part thereof as may have remained unpaid or
unrecovered together with interest thereon shall forthwith become due and payable. The Contractor
also agrees that the Employer may on the happening of any of the aforesaid events or in the event of
the said advance or any part thereof becoming due and payable and has not been paid or recovered
or cannot be recovered as provided in the said conditions, seize and take possession of the said
plant and equipment (and either remain in possession thereof without removing the same or else may
remove and same) and sell the said plant and equipment or any of them either by public auction or
private contract and may out of the sale proceeds retain the balance of the said advance and interest
thereon remaining unpaid and unrecovered and all costs, charges and expenses and payments
incurred or made in maintaining, defending or protecting the rights of the Employer hereunder and
shall pay over the surplus, if any, to the Contractor.
The Contractor also agrees that he shall at all times during the continuance of the security and at the
expense of the Contractor insure and keep insured the plant and equipment described in the
Schedule hereto for the full value thereof in the joint names of the Contractor and the Employer with
an insurance company to be approved by the Engineer-in-Charge against the risk of loss or damage
from whatever cause arising other than the Excepted Risks. During the continuance of the security,
the Contractor shall pay all premia and sums of money necessary for keeping such insurance on foot
and the insurance policy and receipts in original for premia paid shall be deposited with the Engineer-
in-Charge and the Contractor shall assign all his rights, title and interest in the policy to the Employer.
The Contractor also agrees that he shall not permit or suffer the said plant and equipment or any part
thereof to be destroyed or damaged or used or to be used or to deteriorate in a greater degree than it
would deteriorate by reasonable wear and tear thereof in the performance of the Contract.
In the event of any damage or loss happening to the said plant and equipment or any part thereof
from whatever cause other than the Excepted Risks, the Contractor agrees that he shall forthwith
have the same repaired or replaced as the case may be or arrange for payment of the entire amount
recovered or to be recovered from the insurance company to the Employer towards the payment of
the said advance of Rs. ____________
FORM - 9
PAGE 3 OF 4
Upon repayment or recovery in full of the amount secured on account of this hypothecation deed the
said plant and equipment secured hereunder shall stand released from hypothecation but this is
without prejudice to the right of the Employer under any other conditions of the Contract.
SCHEDULE ABOVE REFERRED TO

---------------------------------------------------------------------------------------------------------------------------
Sl. Particulars Nos. Purchase price/ Advance
No. of Plant and price considered Total (75% of
Equipment reasonable by Price Col.5)
Engineer-in-Charge
1 2 3 4 5 6
Dated this ………………… day of 20….. at …………. .
WITNESS
..................................................... (Signature) ..........................................

(Signature)
.................................................... (Name) ................................................
(Name)
.................................................... . Printed Name of Authorised person
(Official Address) having Power of attorney.............
Designation........................................
Common Seal....................................
NOTE :
* For Proprietory Concerns
Shri________________________________son of ___________________________ resident of

__________________________________carrying on business under the name and style of
_________________________________ at____________________________________ (hereinafter
called “the said Contractor” which expression shall unless the context requires otherwise include his
heirs, executors, administrators and legal representatives).
FORM - 9
PAGE 4 OF 4
M/s. ______________________________a partnership firm having its registered office at

___________________________(hereinafter called “the said Contractor” which expression shall
unless the context requires otherwise include and their respective heirs, executors, administrators
and legal representatives) the partners of the firm being (i)Shri ________________________s/o
_______________________ (ii) and Shri ___________________ s/o________________________
etc
* For Companies
M/s _______________________________a company under the Companies Act, 1956, and having
its registered office at ___________________________in the State of ___________
__________________________(hereinafter called “The said Contractor” which expression shall
unless the context requires otherwise include its successors and assigns).
10. PROFORMA OF
“CONTRACT AGREEMENT”
FORM - 10
PAGE 1 OF 6
10. PROFORMA OF “CONTRACT AGREEMENT”

(to be executed on proper non-judicial stamp paper)
This Contract Agreement made this ...............................................................day of .............................

(month) ........................ two thousand and ....................................... year
......................................................... between NTPC Limited, a company incorporated under the
Companies Act, 1956, having its registered Office at NTPC Bhawan, Core 7, SCOPE Complex, 7,
Institutional Area, Lodhi Road, New Delhi-110 003 (hereinafter referred to as “Employer” as “NTPC”
which expression shall include its administrators, successors, executors and assigns) or the one part
: And ................................................... a company incorporated under the Companies Act 1956
having its registered office at ........................................
(OR)
M/S ................................................................(Partnership Firm) registered under the Indian

Partnership Act 1932 having its Head Office at ...............................and consisting of
.....................................Partners namely .............................................
(OR)
M/S ................................................................ a proprietory concern having its Principal Place of

Business at ................................................................. and owned and controlled by its Sole Proprietor
namely .......................................................... (hereinafter referred to as the “Contractor” which
expression shall include its administrators, successors, executors and permitted assigns) of the other
part.
WHEREAS NTPC Limited desirous of setting up its Power Project at ...................................... District
....................................... with an ultimate capacity of ..................................)*
......................................MW (hereinafter called the “Project”) has invited bids for
.......................................................... (briefly describe scope of work as per LOA) for the
................................*................................. stage of the Project with the capacity of
.............................*.......................... MW as per its Bid Specification No ..........................
AND WHEREAS the Contractor had participated in the above referred bidding vide their proposal
No................................dt...........................including its amendments, if any and Employer after
examining the said proposal accepted their aforesaid proposal and awarded the Contract to the
Contractor on terms and conditions more specifically contained in its Letter of Award No.
.............................................dt ............................and the documents referred to therein, which have
been unequivocally accepted by the Contractor resulting into a concluding “Contract”, hereinafter
called the “Contract”.
FORM - 10
PAGE 2 OF 6
NOW THEREFORE THIS DEED WITNESSETH AS UNDER:
1.0 AWARD OF CONTRACT
1.1 The Employer has already awarded the CONTRACT to the Contractor for the work
of.........................................on the terms and conditions contained in its Letter of Award No
..................................dated ....................................the documents referred to therein and
under these presents. The contract has taken effect from ......................................... i.e. the
date of issue of the aforesaid Letter of Award. The terms and expressions used in this
Agreement shall have the same meaning as are assigned to them in the “Contract” referred to
in the succeeding Article.
2.0 CONTRACT
The Contract shall be performed strictly as per the terms and conditions stipulated herein, in
the Contract Documents and in the Letter of Award (hereinafter collectively referred to as
“Contract).
2.1 Contract Documents shall mean:–
A. Invitation For Bids No. .................................dated .......................... and Bidding

documents in respect of Specification No. ....................................issued vide Letter No.
................................dated ...........................consisting of:
i) General Conditions of Contract for Civil Works including all amendments

issued vide its letter(s) No.(s) ........................ dated ................... (Section - IV).
ii) Special Conditions of Contract...................(Section - V).
iii) Technical Specifications and Drawings including amendments issued vide its
Letter No. ..................................dated ......................... (
...................(Section – VI).
---------------------------------------------------------------------------------------------
Sl. No. Drawing Title
---------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------
FORM - 10
PAGE 3 OF 6
The above drawings are tentative and are meant for bidding purpose only and
are not the final drawings nor show the full range of the work under scope of
work. Work has to be executed according to the Final drawings with latest
additions, alterations and modifications if any from time to time as required or
approved by the Engineer-in-Charge and also according to any other relevant
drawing that would be supplied to the Contractor progressively during the
execution of the Contract.
iv) Schedule of Quantities*.................................... ..... (Section - VII).
v) Forms & Procedures
vi) Integrity pact (IP) signed between the Employer and the Bidder /Contractor
B. Contractor’s Proposal No. ...................... dated .................including its amendments if

any received and opened on ...................................
C. Agreed Minutes of Meeting held on ..................................between Employer/NTPC

and the Contractor.*
2.2 LETTER OF AWARD: The Letter of Award shall mean the Employers letter no. ............ dated
..........................together with its amendments if any.
All the aforesaid Contract Documents and Letter of Award above shall form an integral part of
this Contract Agreement, in so for as the same or any part thereof is not in conflict with the
Documents (Section I, II, III, IV, V, VI & VII, VIII in Para 2.1 and 2.2 above and what has been
specifically agreed to by the Employer and brought out in its Letter of Award and subsequent
amendment if any. Any matter in the Contractor’s Proposal referred to in sub-clause B of Para
2.1 above inconsistent therewith, contrary or repugnant thereto or any deviations taken by the
Contractor in its “Proposal” but not agreed to specifically by the Employer in its Letter of
Award shall not be given effect to and shall be deemed to have been withdrawn by the
Contractor without any cost implication to EMPLOYER., For the sake of brevity, this Contract
Agreement alongwith its aforesaid Contract Documents and the Letter of Award shall be
referred to as the “Contract”.
3.0 CONDITIONS & COVENANTS
3.1 The scope of work under the Contract shall include .................................................
3.2 The scope of work under the Contract as specified above, consideration, terms of payment,
loans and advances, price variation, security deposit, taxes wherever applicable, insurance,
agreed time schedule, compensation for delay and all other terms and conditions are
contained in the Contract and the Contract shall be duly performed by the Contractor strictly
and faithfully in accordance with the terms of this Contract.
3.3 The scope of Works shall also include all such items which are not specifically mentioned in
the Contract, but which are necessary for the satisfactory completion of the entire scope of
works envisaged under this contract unless otherwise specifically excluded from the scope in
the Contract.
FORM - 10
PAGE 4 OF 6
3.4 The progress of work shall conform to the agreed work schedule.
3.5 This Contract Agreement constitutes full and complete understanding between the parties and
terms of these presents. It shall supersede all prior correspondence to the extent of
inconsistency or repugnancy to the terms and conditions contained in the Contract
Agreement. Any modifications of the Contract Agreement shall be effected only by written
instruments signed by the authorized representatives of both the parties.
3.6 Time is the essence of the Contract and it shall be strictly adhered to.
**3.7 It is expressly understood and agreed by and between the Contractor and the Employer that the
Employer is entering into this agreement solely on its own behalf and not on behalf of any
other person or entity. In particular, it is expressly understood and agreed that the Govt. of
India is not a party to this Agreement and has no liabilities, obligations or rights hereunder. It
is expressly understood and agreed that the Employer is an independent legal entity with
power and authority to enter into Contracts solely on its own behalf under the applicable laws
of India and the general principles of Contract Law. The Contractor expressly agrees,
acknowledges and understands that the Employer is not an agent, representative or delegate
of the Govt. of India. It is further understood and agreed that the Govt. of India is not and shall
not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of
the Contract. Accordingly, Contractor expressly waives, releases and foregoes any and all
actions or claims, including cross claims, impeder claims, or counter claims against the Govt.
of India arising out of this Contract and covenants not to sue the Govt. of India as to any
manner, claim, cause of Action or thing whatsoever arising of or under this agreement.
4.0 The total contract price for the entire scope of this contract as detailed in Clause No.
................................. of Letter of Award is ................................ (..............................)
5.0 The Terms of Payment is governed by Clause .............................. of GCC (Section - IV).
6.0 NO WAIVER OF RIGHTS:
6.1 Neither the inspection by the Employer or the Engineer-in-Charge or any of the officials,
employees or agents nor any order by the Employer or the Engineer-in- Charge for payment
of money or any payment for or acceptance of, the whole or any part of the Works by the
Employer or the Engineer-in-Charge nor any extension of time nor any possession taken by
the Engineer-in-charge shall operate as Waiver of any provisions of the contract, or of any
power herein reserved to the Employer, or any right to damages herein provided, nor shall
any waiver of any breach in the contract be held to be a waiver of any other or subsequent
breach.
FORM - 10
PAGE 5 OF 6
7.0 SETTLEMENT OF DISPUTES
7.1 It is specifically agreed by and between the parties that all the differences or disputes arising
out of the Contract or touching the subject matter of the Contract shall be decided by process
of Settlement of Disputes as specified in Clause 7 of the General Conditions of the Contract
as amended and the provisions of the Arbitration & Conciliation Act, 1996 including any
statutory modifications or re-enactment thereof and the rules made thereunder shall apply and
Delhi Courts alone shall have exclusive jurisdiction in all matters arising under this Contract.
The arbitrator shall give reasoned/speaking award.
7.2 Governing Laws
The laws applicable to this contract shall be the laws in force in India.
Notice of default given by either party to the other party under the Contract shall be in writing
and shall be deemed to have been duly and properly served upon the parties hereto if
delivered against acknowledgement or by telex or by registered mail with acknowledgement
due addressed to the signatories at the addresses mentioned herein above.
IN WITNESS WHEREOF, the parties through their duly authorised representatives have
executed these presents (execution there-of has been approved by the competent authorities
of both the parties) on the day, month and year first above mentioned at ......................... #
.............
FOR AND ON BEHALF OF

NTPC Limited
WITNESSES :
1. ............................................................. : .............................................................
(Signature) (Employer‘s Signature)
............................................................. : .............................................................
(Name) (Printed Name)
2. ............................................................. : .............................................................
(Designation) (Designation)
........................................................
(Company’s Stamp)
: FOR AND ON BEHALF OF

M/S. ..............................................
..............................................
..............................................
FORM - 10
PAGE 6 OF 6
1. ............................................................. : ...............................................
(Signature) (Contractor’s Signature)
............................................................. : ................................................
(Name) (Printed Name)
.............................................................. : ................................................
(Designation) (Designation)
: ................................................
(Company’s Stamp)
NOTE:
* Strike whichever is not applicable.
# Here mention the place where contract is signed.

11. PROFORMA OF “INDEMNITY BOND” FOR “EMPLOYER ISSUE MATERIALS”
FORM - 11
PAGE 1 OF 5
11. PROFORMA OF INDEMNITY BOND” FOR “EMPLOYER ISSUE MATERIALS”

(On non-judicial paper of appropriate value and to be stamped in accordance with Stamp Act. The
stamp paper to be in the name of Executing Contracting Firm/ Company)
This bond of indemnity made this …………… day of ………… by ………… [Contractor’s Name]*
…………, a company registered under the Companies Act, 1956/ Partnership firm/ Proprietary
concern having with its Registered/ Head Office at ……… (hereinafter referred to as the ‘Contractor’
which expression shall unless repugnant to the context or meaning thereof, include its successors,
administrators, executors and assigns) in favour of ...........[Employer’s Name].......... (hereinafter
referred to as the ‘Employer’, which expression shall, unless repugnant to the context or meaning
thereof include its successors, administrators and assigns)
WHEREAS ………….. [Employer’s Name]……… has awarded to the Contractor, a Contract by issue
of Employer’s Letter of Award No. ……….. dated …………. and in terms of the said Contract, the
Employer has agreed to issue from time to time to the Contractor according to the requirements for
incorporation in the Works under the said Contract, the ‘Employer Issue Materials’ viz. ‘Cement’
and/or ‘Reinforcement Steel’ and/or ‘Structural steel’ ‘**’ (hereinafter called ‘Employer Issue
Materials’) necessarily required for performance of the aforesaid Contract.
AND WHEREAS one of the conditions for the issue of the ‘Employer Issue Materials’ is that the
Contractor shall furnish an Indemnity Bond in favour of the Employer covering the full value for the
total quantities of ‘Employer Issue Materials’ which shall remain in the safe custody of the Contractor
during the execution of the Contract.
NOW THIS Indemnity Bond witnessth as follows:
1.0 THAT in consideration of the various Employer Issue Materials as aforesaid issued/ to be
issued free of cost by Employer to the Contractor from time to time as per requirements for
the purpose of the performance of the said Contract valued at Rs. ......................., the
Contractor hereby undertakes to indemnify and keep Employer indemnified, for the full Value
of the said Employer Issue Materials. The Contractor hereby acknowledges the receipt of the
said Employer Issue Materials as per details given in Schedule attached hereto. Further the
Contractor agrees to acknowledge the receipt of the subsequent Employer Issue Materials as
will be issued by Employer in the form of schedules consecutively numbered which shall be
attached to this Indemnity Bond so as to form integral part of this Bond.
2.0 That in terms of the said Contract, the maximum quantity of “Employer Issue Materials” at any
point of time during the currency of the Contract shall not exceed the quantity as is identified
herein below in column ‘d’ and its value for the purpose of Indemnity Bond as per clause
................................... of .......................................... are as given below :
FORM - 11
PAGE 2 OF 5
---------------------------------------------------------------------------------------------------------------------------
Sl. Name of Items of Total Max. Rate Total amount
No. Employer Issue Qty. in Qty. @ (Rs. in Millions)
Materials Contract at any Rs. for total Qty.
(M.T.) point of in the Contract
time
(M.T.)
---------------------------------------------------------------------------------------------------------------------------
a. b. c. d. e. f. (c x e)
---------------------------------------------------------------------------------------------------------------------------
1. Cement (in bags or
silos)
2. Reinforcement Steel
(in various sizes and
lengths)
3. Structural steel
(in various sizes & lengths)
---------------------------------------------------------------------------------------------------------------------------
f = Total Value of this I.B. = Total Value in Rs.......................... Millions
---------------------------------------------------------------------------------------------------------------------------
3.0 Notwithstanding the above maximum quantity (Column ‘d’ above) of ‘Employer Issue
Materials’ that remain in the custody of the Contractor at any point of time, the actual issuance
of materials with the aforesaid total limit shall be governed by the actual programme of
execution of work as may be agreed to between the Contractor and the Employer from time to
time. The issuance of lesser quantities and/or the availability of balance unused quantity at
site of ‘Employer Issue Materials’ shall not in any way dilute the obligation of the Contractor
under this Indemnity Bond except that its value in such case will stand reduced to the value of
such materials actually with the Contractor computed at the same unit rate as mentioned in
para 2.0 above.
4.0 That the value of Indemnity Bond as brought out in para 2.0 and 3.0 above are linked with the
following unit rate of these materials.
a) Cement @ Rs. ...... i.e., Procurement Rate +25%.
b) Reinforcement steel : @ Rs. .............. i.e. Max. rate of nearest stockyard of SAIL for
any section inclusive of GST + 25%.
c) Structural steel : @ Rs. .............. i.e. Average rates of nearest stockyard of SAIL for
structural sections, pipes & plates inclusive of GST + 25%.
FORM-11
PAGE 3 OF 5
4.1 In the event of any upward revision of the aforesaid rate by the concerned authorities, the
value of the Indemnity Bond shall be enhanced proportionately by executing fresh bond.
5.0 That the Contractor undertakes to keep these ‘Employer Issue Materials’ at the Employer’s
project site at a place duly notified by the Engineer-in-Charge and shall not take out these
materials or allow the same to be taken out of the project site under any circumstances
whatsoever.
6.0 That Contractor shall remain absolutely responsible for the safe custody and protection of the
said ‘Employer Issue Materials’ against all risks whatsoever till these are duly incorporated in
the Works as per terms of the contract and non utilised materials will be promptly returned to
Employer in accordance with said Contract and as such the Contractor do hereby undertakes
to indemnify and shall keep Employer indemnified against any loss or damage or conversion
that may be caused or done to the said ‘Employer Issue Materials’ while in the Contractor’s
possession/custody. These materials shall however, at all times, be available for inspection by
the Engineer-in-Charge from time to time.
7.0 Further, Employer shall have the absolute right at all times to take possession of the
‘Employer Issue Materials’ in whatever form the Employer Issue Materials may be, if in its
opinion, the ‘Employer Issue Materials’ are likely to be endangered, misutilised or converted to
uses other than those specified in the Contract, by any acts of omission on the part of the
Contractor or any other person or on account of any reason whatsoever and the Contractor
binds itself and undertakes to comply with the directions of Employer to promptly return the
‘Employer Issue Materials’ without any demur or reservation, protest or contest.
8.0 That the Contractor shall keep the ‘Employer Issue Materials’ as a ‘Trustee’ on the Employer’s
behalf and the ownership of these materials shall always vest in Employer.
9.0 That the ‘Employer Issue Materials’ shall exclusively be used by the Contractor for performing
the Works under the Contract and for no other work or purpose whatsoever, otherwise it will
be treated as criminal breach of trust. Should however, at any time, any loss/damage occur to
the ‘Employer Issue Materials’ in part or in full or the same or any part thereof is misused or
converted or used for any other purposes other than the contractual purpose by the
Contractor or the surplus unused materials and the wastage/scrap are not returned to
Employer in terms of the Contract, then Employer shall be entitled to recover from the
Contractor, the compensation at the specified rates under the Contract for and in respect of
such misuse, loss, damage, or conversion or any other unauthorised use not intended under
the Contract, without prejudice to any other remedies which may be available to Employer
including deduction from any payment/dues to or any sum which at any time hereinafter may
become due to the Contractor under the Contract.
FORM-11
PAGE 4 OF 5
10.0 In the event of any misuse, loss or damage as aforesaid, the assessment for such misuse,
loss or damage and the assessment of the compensation thereof would be made by Employer
or its authorised representatives and the said assessment shall be final and binding on the
Contractor.
11.0 This Indemnity Bond shall be valid till six (6) calender months after the scheduled date of
completion of work under the Contract and shall be extended from time to time till the entire
work under the Contract is successfully completed or earlier upon determination of contract
and all the surplus/wastage/ scrap materials are fully returned and the account for ‘Employer
Issue Materials’ is finally settled between the Contractor and Employer, whichever event is
later.
12.0 It is clearly understood and agreed to by the Contractor that non-observance of the obligations
under this Indemnity Bond by the Contractor shall Inter-alia constitute a criminal breach of
trust on the part of the Contractor and he shall be liable for all legal/penal consequences
thereof.
13.0 Now the condition of this Bond is that the Contractor shall duly and punctually comply with all
the terms and conditions of this bond to the satisfaction of Employer, then, the above bond
shall be void, but otherwise, it shall remain in full force and virtue.
14.0 That this bond shall not be irrevocable during its validity period and the Contractor shall not
revoke this bond till it is discharged by Employer in writing.
WITNESS
...................................................... (Signature) ......................................................

(Signature)
...................................................... (Name of Contractor)...................................
(Name)
...................................................... Name of the Authorised person (Official
Address) having Power of Attorney...........................
Designation ....................................................
Seal...............................................................
FORM-11
PAGE 5 OF 5
Notes :
* FOR PROPRIETORY CONCERNS
Shri ................................................................... son of ............................................ resident of

................................................................. carrying on business under the name and style of
................................................................ at .............................................................................
include his heirs, executors, administrators and legal representatives).
* FOR PARTNERSHIP CONCERNS
M/s. .............................................................................................. a partnership firm with its office at

....................................................................... (hereinafter called “the said Contractor” which
expression shall unless the context requires otherwise include their heirs, executors, administrators
and legal representatives), the names of their partners being (i) Sh. ........................................... .....
son of Sh. ................................................
(ii) Sh.................................................. son of Sh. ................................................
* FOR COMPANIES
M/s. ......................................................................................................................... a Company

registered under the Companies Act, 1956 and having its registered office at
.............................................................. in the State of .............................................................. and its
head office at.............................................................. (hereinafter called “the said Contractor” which
expression shall unless the context requires otherwise include its administrators, successors and
assigns.)
12. LETTER OF UNDERTAKING TO BE GIVEN BY CONTRACTOR WHILE FURNISHING THE
“INDEMNITY BOND” TO EMPLOYER FOR
“EMPLOYER ISSUE MATERIALS”
FORM - 12
PAGE 1 OF 2
12. LETTER OF UNDERTAKING TO BE GIVEN BY CONTRACTOR

WHILE FURNISHING THE “INDEMNITY BOND” TO
EMPLOYER FOR “EMPLOYER ISSUE MATERIALS”
To : From :
The Engineer-in-Charge M/s. ____________________________
(Contractor)
(___________________ project) (__________________________Project)
_________________________ Name of Contract___________________
_____________________(State)
Dear Sir,
Sub : Undertaking to be Submitted alongwith INDEMNITY BOND for “EMPLOYER ISSUE

MATERIALS” under Contract No. _______________ dated ____________ .
1.0 This is to inform you that as per Clause No. _________ of SCC forming integral part of the
Contract No. _________ dated _______ relating to “Employer Issue Materials”, we have to
submit to you an irrevocable and unconditional INDEMNITY BOND equivalent to the total
value of “Employer Issue Materials” required for incorporation in the Works of
“________________” awarded to us vide your LOA No. _______ dated _________.
2.0 The amount of the aforesaid INDEMNITY BOND is dependent upon maximum quantity of
Employer Issue Materials that will remain with us at any point of time during the execution of
the Contract and is based on the prevailing market value of Employer Issue Materials, as
given below :
a. Cement : Procurement Rate plus 25%.
b. Reinforcement Steel : Max. rate of nearest Stockyard of SAIL

for any section inclusive of GST
plus 25%.
c. Structural Steel : Average rates of nearest stockyard of

SAIL for structural sections, pipes and
plates inclusive of GST plus 25%.
3.0 We agree that in the event of the aforesaid total quantity of “Employer Issue Materials” is to be
increased during the execution of the contract for performance of the work or for the market
value of the “Employer Issue Materials” increase for any reasons whatsoever, the amount of
aforesaid INDEMNITY BOND shall be enhanced by us without any demur correspondingly, in
accordance with the various provisions in clause _____________ of the aforesaid conditions
of Contract.
FORM - 12
PAGE 2 OF 2
4.0 We further confirm and undertake to increase the value of the aforesaid INDEMNITY BOND in
accordance with para 3.0 above within 30 days of the receipt of notice from Employer for
enhancement of the value of the said Indemnity Bond failing which Employer shall have the
absolute right to invoke the said Indemnity Bond which will be honoured by us without any
demur, contest or protest. Further we undertake to extend the validity of the INDEMNITY
BOND as required from time to time by Employer till the entire material is incorporated in the
Works and the unutilised material including wastage, scrap etc. are returned to the Employer
and the reconciliation of the total Employer Issue Materials is completed in all respects.
5.0 This undertaking is irrevocable and shall remain in force till the execution and performance of
the entire contract and/or till it is discharged by Employer.
Thanking you,
Yours faithfully,
(Signature of Authorised Signatory..........)
Name & Designation..................................
Name of Contractor...................................
Name of the Work ...................................
Date : Contract No................................................
Place : Date of Award............................................
Seal of the Contractor...............................
13. LETTER OF CONFIRMATION BY THE PROPOSED SUB-CONTRACTOR
FORM - 13
PAGE 1 OF 1
13. LETTER OF CONFIRMATION BY THE PROPOSED SUB-CONTRACTOR
Bidder’s Name & Address To,
NTPC Ltd.,
………………………..
………………………..
Dear Sirs,
I / We M/s …………..@................ have been proposed by M/s. ………………….. @@.......................

as a sub-contractor for the portion of work relating to …..……$.....…. under ………………………
Package.
We agree to work as subcontractor to M/s. …………………..@@....................... for the aforesaid

portion of the work relating to …..……$.....…. under ……………………… Package subject to award
of Contract to …………………..@@....................... and on being approved by NTPC.
Date : Signature....................................................
Place : Printed Name of Authorised person of Sub-
Contractor having Power
of attorney................................................
Designation.............................................
Common Seal..........................................
@ Write Name of the sub-contractor as proposed by the main Bidder.
@@ Write Name of the main Bidder.
$ Write Particulars of the portion of the work for which the Sub-Contractor has been proposed.
Note : To be filled by Sub-Contractor(s) individually.

14. PROFORMA FOR MATERIAL
ACCOUNTING & RECONCILIATION
FORM - 14
PAGE 1 OF 2
14. PROFORMA FOR MATERIAL ACCOUNTING & RECONCILIATION
Name of Materials ................................

Reconciliation ......................................
1. Name of the Contractor :
2. Name of the Project :
3. Name of the Work :
4. Contract No. & Date :
5. Location of the Contractor’s

Stock/godown :
6. Total Estimated Requirement

in the Contract :
7. Value of the Material Security :
8. Indemnity Bond furnished towards

the value of Security towards other
Materials :
9. Value of security towards Materials

under this Performance :
Note : i. Full Separate a. Cement

proforma for
b. M.S. Reinforcement
(Sectionwise/Diameterwise)
c. Tor-steel Reinforcement
(Sectionwise/Diameterwise)
d. Structural Steel
ii. Same proforma to be used till it is filled by succeeding reconciliation.

Fresh Proforma for each reconciliation is prohibited.
FORM - 14
PAGE 2 OF 2
Sl. Date of Cumulativ Cumulativ Qty. Qty. Unaccounte Whethe Outstand- Remark
No Reconc e e retur avai- d r ing reco- s
. i- Qty. Qty. - lable C-(D+E+F) recover veries
liation issued incor- ned in of unacc- y (cumulativ
till last porated in stock ounted e
reconcilia- the Works of matl. (Col. till date)
tion as con- G) effect
certified tracto ed. If so;
by the r amount
Engr. recovered
and bill/
MB No.
A B C D E F G H I J
Note: 1 Reconcilation shall be done at minimum frequency of three (3) months.

(Signature of Engineer-in-Charge)
(Signature of Contractor’s
Authorised Site Representative)
Name & Designation ..................................................
Seal .....................................................................
15. Form of Indemnity Bond to be
executed by the Contractor for
the Safe Custody of Equipments
brought to site by the Contractor
FORM - 15
PAGE 1 OF 6
15. FORM OF INDEMNITY BOND TO BE EXECUTED

BY THE CONTRACTOR FOR SAFE CUSTODY OF
THE EQUIPMENTS BROUGHT TO SITE BY THE CONTRACTOR
FOR PERFORMANCE OF ITS CONTRACT
AND AGAINST WHICH PAYMENT TO BE MADE ON RECEIPT
(Entire Equipment Consignment in one lot)
(On non-Judicial stamp paper of appropriate value)
INDEMNITY BOND
THIS INDEMNITY BOND is made this ....................................................day of................................

20.................... by ...........................(Contractor’s Name) a Company registered under the Companies
Act, 1956/Partnership firm/Proprietary concern having its Registered Office at
...................................... (hereinafter called as ‘Contractor’ or “Obligor” which expression shall include
its successors and permitted assigns) in favour of ......................................... (Name of Employer), a
Company incorporated under the Companies Act, 1956 having its Registered Office at
..................................................... and its project at .............................. (hereinafter called
“.......................”..{Abbreviated name of the Employer}” which expression shall include its successors
and assigns) :
WHEREAS .......................@................. has awarded to the Contractor a Contract for

.......................vide its Notification of Award/Contract No.................dated ...................................... and
its Amendment No. ............................................ and Amendment No...................................,
(applicable when amendments have been issued) (hereinafter called the Contract”) in terms of which
.....(contractor)......... is required to keep in his safe custody various Equipments required for
execution of the Contract.
And WHEREAS by virtue of Clause No............................ of the said Contract, the Contractor is
required to execute an Indemnity Bond in favour of...........@.............. for safe custody of the
Equipments for the purpose of performance of the Contract/Erection portion of the contract
(hereinafter called the “Equipments”)
AND THEREFORE, This Indemnity Bond witnesseth as follows:
1. That in consideration of various Equipments as mentioned in the Contract, valued at

(Currency and amount in Figures)........................................................... (Currency and
amount in words) .......................................................................... for the purpose of safe
custody and performance of the Contract, the Contractor hereby undertakes to indemnify
and shall keep .........@............. indemnified, for the twice the value of the Equipments. The
Contractor hereby acknowledges actual receipt of the Equipment etc. as detailed in the
Schedule appended hereto.
@ Fill in abbreviated name of Employer

FORM - 15
PAGE 2 OF 6
2. That the Contractor is obliged and shall remain absolutely responsible for the safe
transit/protection and custody of the Equipment at ......@...... project site against all risks
whatsoever till the Equipments are duly used/erected in accordance with the terms of the
Contract and the plant/package duly erected and commissioned in accordance with the
terms of the Contract is taken over by ..........@........... . The Contractor undertakes to keep
..........@.......... harmless against any loss or damage that may be caused to the
Equipments.
3. The Contractor undertakes that the Equipments shall be used exclusively for the
performance/execution of the Contract strictly in accordance with its terms and conditions
and no part of the equipment shall be utilized for any other work of purpose whatsoever. It
is clearly understood by the Contractor that non-observance of the obligations under this
Indemnity Bond by the Contractor shall inter-alia constitute a criminal breach of trust on the
part of the Contractor for all intents and purpose including legal/penal consequences.
4. That ..........@.......... is and shall remain the exclusive owner of the equipments free from all
encumbrances, charges or liens of any kind, whatsoever. The Equipments shall at all times
be open to inspection and checking by the Engineer-in-Charge or other employees/agents
authorized by him in this regard. Further, ..........@.......... shall always be free at all times to
take possession of the Equipments in whatever form the Equipments may be, if in its
opinion, the equipments are likely to be endangered, misutilized or converted to uses other
than those specified in the Contract, by any acts of omission or commission on the part of
the Contractor or any other person or on account of any reason whatsoever and the
Contractor binds himself and undertakes to comply with the directions of demand of
..........@.......... to return the Equipments without any demur or reservation.
5. That this Indemnity Bond is irrevocable. If at any time any loss or damage occurs to the
Equipments or the same or any part thereof is misutilized in any manner whatsoever, then
the Contractor hereby agrees that the decision of the Project Manager of ..........@.......... as
to assessment of loss or damage to the Equipment shall be final and binding on the
Contractor. The Contractor binds itself and undertakes to replace the lost and/or damaged
Equipments at its own cost and/or shall pay the amount of loss to ..........@.......... without
any demur, reservation or protest. This is without prejudice to any other right or remedy that
may be available to ..........@.......... against the Contractor under the Contract and under
this Indemnity Bond.
6. NOW THE CONDITION of this Bond is that if the Contractor shall duly and punctually
comply with the terms and conditions of this Bond to the satisfaction of ..........@..........,
THEN, the above Bond shall be void, but otherwise, it shall remain in full force and virtue.
FORM - 15
PAGE 3 OF 6
IN WITNESS WHEREOF, the Contractor has hereunto set its hand through its authorised
representative under the common seal of the Company, the day, month and year first
above mentioned.
SCHEDULE
Particulars of Quantity Particulars of Value of the Signature of

the Equipments Despatch title Equipments Attorney in
Documents token of
receipt
RR/GR/
Bill of lading Carrier
No & Date

..................................................
(Contractor’s Name)
WITNESS :
1. 1. Signature .............................. Signature ............................
2. Name .................................... Name ..................................
3. Address ................................ Designation of .........................

Authorised representative *
2. 1. Signature ..............................
(Common Seal)
2. Name .................................... (In case of Company)
3. Address ................................
————————————————————————————————————————
* Indemnity Bond are to be executed by the authorized person and (i) in case of contracting
Company under common seal of the Company or (ii) having the Power of Attorney issued
under common seal of the company with authority to execute Indemnity Bond, (iii) In case
of (ii), the original Power of Attorney if it is specifically for this Contract or a photostat copy
of the Power of Attorney if it is General Power of Attorney and such documents should be
attached to Indemnity Bond.
FORM - 15
PAGE 4 OF 6
FORM OF INDEMNITY BOND TO BE EXECUTED BY THE CONTRACTOR

FOR SAFE CUSTODY OF THE EQUIPMENTS BROUGHT TO SITE IN INSTALLMENTS BY THE
CONTRACTOR FOR
PERFORMANCE OF THE CONTRACT AND AGAINST WHICH PAYMENT
IS TO BE MADE ON RECEIPT AT SITE
(On Non-Judical stamp paper of appropriate value)
INDEMNITY BOND
THIS INDEMNITY BOND is made this ....................................................day of................................ 20

.................... by ...........................(Contractor’s Name) a Company registered under the Companies
Act, 1956/Partnership firm/Proprietary concern having its Registered Office at
...................................... (hereinafter called as ‘Contractor’ or “Obligor” which expression shall include
its successors and permitted assigns) in favour of .....................(Name of Employer), a Company
incorporated under the Companies Act, 1956 having its Registered Office at
............................................ and its project at .............................. (hereinafter called
“...................”{Abbreviated name of the Employer}” which expression shall include its successors and
assigns) :
WHEREAS ..........@.......... has awarded to the Contractor a Contract for .......................vide its
Notification of Award/Contract No.........................dated ............................................ and its
Amendment No. ............................................ and Amendment No..................................., (applicable
when amendments have been issued) (hereinafter called the Contract”) in terms of which
........(contractor)........ is required to keep in his safe custody various Equipmentsfor execution of the
Contract.
And WHEREAS by virtue of Clause No............................ of the said Contract, the Contractor is
required to execute an Indemnity Bond in favour in ..........@.......... for the safe custody of Equipments
for the purpose of performance of the Contract/Erection portion of the contract (hereinafter called the
“Equipments”)
NOW THEREFORE, This Indemnity Bond witnesseth as follows :
1. That in consideration of various Equipments as mentioned in the Contract, valued at

(Currency and amount in figures)..................................... (Currency and amount in words)
.............................................................. brought to site by the contractor in instalments from
time to time for the purpose of safe custody and performance of the Contract, the
Contractor hereby undertakes to indemnify and shall keep .........@......... indemnified, for
the twice the value of the Equipments. The Contractor hereby acknowledges actual receipt
of the initial instalment of the Equipment etc. at site as per details in the Schedule
appended hereto. Further, the Contractor agrees to acknowledge actual receipt of the
subnsequent instalments of the Equipments etc. as required by .........@......... in the form of
Schedules consecutively numbered which shall be attached to this Indemnity Bond so as to
form integral parts of this Bond.

FORM - 15
PAGE 5 OF 6
2. That the Contractor is obliged and shall remain absolutely responsible for the safe
transit/protection and custdoy of the Equipment at ..........@.......... project site against all
risks whatsoever till the Equipments are duly used/erected in accordance with the terms of
the Contract and the plant/package duly erected and commissioned in accordance with the
terms of the Contract, is taken over by ..........@........... . The Contractor undertakes to keep
..........@.......... harmless against any loss or damage that may be caused to the
Equipments.
3. The Contractor undertakes that the equiments shall be used exclusively for the
performance/execution of the Contract strictly in accordance with its terms and conditions
and no part of the equipment shall be utilised for any other work of purpose whatsoever. It
is clearly understood by the Contractor that non-observance of the obligations under this
Indemnity Bond by the Contractor shall inter-alia constitute a criminal breach of trust on the
part of the Contractor for all intents and purpose including legal/penal consequences.
4. That ..........@.......... is and shall remain the exclusive owner of the Equipments free from all
encumbrances, charges or liens of any kind, whatsoever. The Equipments shall at all times
be open to inspection and checking by the Project Manager or other employees/agents
authorized by him in this regard. Further, ..........@.......... shall always be free at all times to
take possession of the Equipments in whatever form the Equipments may be, if in its
opinion, the equipments are likely to be endangered, misutilised or converted to uses other
than those specified in the Contract, by any acts of omission or commission on the part of
the Contractor or any other person or on account of any reason whatsoever and the
Contractor binds himself and undertakes to comply with the directions of demand of
..........@.......... to return the Equipments without any demur or reservation.
5. That this Indemnity Bond is irrevocable. If at any time any loss or damage occurs to the
Equipments or the same or any part thereof is mis-utilised in any manner whatsoever, then
the Contractor hereby agrees that the decision of the Project Manager of ..........@.......... as
to assessment of loss or damage to the Equipment shall be final and binding on the
Contractor. The Contractor binds itself and undertakes to replace the lost and/or damaged
Equipments at its own cost and/or shall pay the amount of loss to ..........@.......... without
any demur, reservation or protest. This is without prejudice to any other right or remedy that
may be available to ..........@.......... against the Contractor under the Contract and under
this Indemnity Bond.
6. NOW THE CONDITION of this Bond is that if the Contractor shall duly and punctually
comply with the terms and conditions of this Bond to the satisfaction of ..........@..........,
THEN, the above Bond shall be void, but otherwise, it shall remain in full force and virtue.

FORM - 15
PAGE 6 OF 6
IN WITNESS WHEREOF, the Contractor has hereunto set its hand through its authorised
representative under the common seal of the Company, the day, month and year first above
mentioned.
SCHEDULE No.1
Particulars of Quantity Particulars of Value of the Signature of

the Equipments Despatch title Equipments Attorney in
Documents token of
receipt
RR/GR/
Bill of lading Carrier
No & Date
(Please number subsequent schedules)

..................................................
(Contractor’s Name)
WITNESS
1. 1. Signature .............................. Signature ............................
2. Name .................................... Name ..................................
3. Address ................................ Designation of .........................

Authorised representative *
2. 1. Signature .............................. (Common Seal)

(In case of Company)
2. Name ....................................
3. Address ................................
———————————————————————————————————————
* Indemnity Bond are to be executed by the authorised person and (i) in case of contracting
Company under common seal of the Company or (ii) having the Power of Attorney issued
under common seal of the company with authority to execute Indemnity Bond, (iii) In case
of (ii), the original Power of Attorney if it is specifically for this Contract or a photostat copy
of the Power of Attorney if it is General Power of Attorney and such documents should be
attached to Indemnity Bond.
16. FORM OF INDEMNITY BOND
FOR REMOVAL/ DISPOSAL
OF SURPLUS MATERIAL
FORM - 16
PAGE 1 OF 2
16. FORM OF INDEMNITY BOND TO BE EXECUTED

BY THE CONTRACTOR WITH REGARD TO DISPOSAL OF
SURPLUS MATERIAL
(TO BE EXECUTED ON STAMP PAPER OF APPROPRIATE VALUE)
INDEMNITY BOND
THIS INDEMNITY BOND executed this .........................day of...................... 20 .................... by

...........................(Name of Company) ........................................... a Company registered under the
Companie Act, 1956/Partnership Firm/Proprietary concern having its Registered Office(s) at
...................................... (Office Address) ............................... hereinafter called the
Indemnifier(s)/Contractor(s) (which expression shall, unless excluded by or repugnant to the context,
be deemed to mean and include its successors, administrators, executors and permitted assigns).
IN FAVOUR OF
NTPC Limited (formerly National Thermal Power Corporation Ltd.), a Government of India Enterprise,
having its registered office at NTPC Bhawan, Scope Complex, 7, Institutional Area, Lodhi Road, New
Delhi-110 003 (hereinafter referred to as “NTPC”).
1. NTPC has awarded the Contractor(s), contract for execution of work (“Scope of Work”) as
mentioned in the contract agreement no. ................................ dated ........................,
entered into between NTPC and Contractor(s), relating to ........................................ (Name
& Address of Project/Station) .......................................... (hereinafter called ‘the Project’).
2. The Indemnifier(s) for the purpose of execution of its Scope of Work had from time to time
procured and stored .................................. (Details of Material) ........................... at the
Project Site.
3. After completion of the Scope of Work by Indemnifier(s), it has been identified that scrap
............................ (Details of Scrap Material & its quantity) ............................ and/or surplus
................................... (Details of Surplus Material & its Quantity) ........................ belonging
to Indemnifier(s) is lying at the said Project Site.
4. Now, the scrap ................................ (Details of Scrap Material & its Quantity) .................
and/or surplus .................. (Details of Surplus Material & its Quantity) ........................
belonging to the Indemnifier(s), requires to be removed by Indemnifier(s) from the Project
Site.
FORM - 16
PAGE 2 OF 2
NOW THEREFORE THIS INDEMNITY BOND WITNESSETH AS UNDER:
1. That Indemnifier(s) by way of this indemnity requests NTPC to issue necessary exit gate
pass(es) in favour of Indemnifier(s) for removal of scrap...................... (Details of Scrap
Material & its Quantity) .............................. and/or surplus .......................... (Details of
Surplus Material & its Quantity) .............................. belonging to Indemnifier(s), from the
project.
2. That as per NTPC’s procedure, Indemnifier(s) shall ensure loading of trucks for clearing of
its scrap ............................ (Details of Scrap Material & its Quantity) ....................... and/or
surplus ............................... (Details of Surplus Material & its Quantity) .................. by itself,
as aforesaid, under the supervision of CISF personnel.
3. That Indemnifier(s) in consideration of the premises above, for itself and its respective,
executors, administrators and assigns, jointly and severally agree and undertake from time
to time and at all times hereafter to indemnify NTPC and keep NTPC indemnified from and
against all claims, demands, actions, liabilities and expenses which may be made or taken
against or incurred by NTPC by reason of the issue of necessary gate pass(es) by NTPC
and permitting Indemnifier(s) to remove scrap ................... (Details of Scrap Material & its
Quantity)............................. and/or surplus ............................... (Details of Surplus Material
& its Quantity) ............................ belonging to Indemnifier(s), from the project.
4. That Indemnifier(s) undertakes to indemnify and keep NTPC harmless from any act of
omission or negligence on the part of the Contractor in following the statutory requirements
with regard to removal/disposal of scrap and surplus belonging to Indemnifier(s), from the
Project Site aforesaid, by the Indemnifier(s). Further, in case the laws require NTPC to take
prior permission of the relevant Authorities before handing over the scrap and/or surplus to
the Indemnifier, the same shall be obtained by the Indemnifier on behalf of NTPC.
IN WITNESS WHEREOF, the Indemnifier(s), through its authorized representative, has executed
these presents on the Day, Month and Year first mentioned above at ......................... (Name of the
Place) .........................................
Witness: Indemnifier
1. .....................................................
2. ....................................................
(Authorised Signatory)
17. FORM OF CONTRACT CLOSING CERTIFICATES
(Annexure-1.1 to Annexure-1.13)
Annexure-1.1
PROFORMA OF CERTIFICATE OF FINAL AMENDMENT TO THE CONTRACT
(To BE ISSUED BY C&M dept.)
CERTIFICATE NO. CCP - 01
NAME OF PACKAGE: LETTER OF AWARD/ NOA/

CONTRACT NO. :
NAME OF CONTRACTOR: DATED:
This is to certify that amendments have been issued to the aforesaid contract as per the
details mentioned below:
Amendment No. Date

1.
2.
3.
4.
5.
This is to certify further that Amendment No.-------------- dated ………… is the last
amendment issued.
Signature ... ... ... ... ... ... .....
Date ... ... ... ... .... Name... ... ... ... ... ... ... ... ....
Place... ... ... ... .... Designation ... ... ... ... ... ....
Annexure-1.2
PROFORMA FOR DRAWING RECEIPT CERTIFICATE
(TO BE ISSUED BY Executing Dept./EIC)
CERTIFICATE NO.CCP- 02

CONTRACT NO. :
Project:
This is to certify that we have received all the drawings which were to be submitted by the
Contractor in requisite number along with the reproducibles as detailed in Annexure enclosed
herewith, as per provisions stipulated in the above mentioned LOA/Contract.
Signature ... ... ... ... ... ... ... ..
Date ... ... ... ... ... . Name... ... ... ... ... ... ... ... ....
Annexure-1.3
PROFORMA FOR QA DOCUMENTS RECEIPT CERTIFICATE
(TO BE ISSUED BY FQA dept.)
CERTIFICATE NO. CCP-03

CONTRACT NO. :
Project:
This is to certify that the QA documents as per the list enclosed, in respect of the above
mentioned LOA/ Contract has been received in line with the provisions of the Contract.
Signature .......................
Date ................ Name............................

Place................ Designation ... ... ... ... ... ... .
Annexure-1.4
PROFORMA FOR O&M MANUAL RECEIPT CERTIFICATE

CONTRACT NO. :
Project :
This is to certify that we have received from the contractor all the necessary O&M Manuals in
requisite number including the list of spare parts along with the names of vendors in respect of
the above LOA/contract. The consolidated list of such manuals received is enclosed along with
the distribution as marked on the list.
Signature .......................
Date................ Name... ... ... ... ... ...... ... ....

Place... ... ... ... .... Designation ...................
Annexure-1.5
PROFORM FOR SCOPE COMPLETION CERTIFICATE
CERTIFICATE NO. CCP- 05
NAME OF PACKAGE: LETTER OF AWARD/

NOA/CONTRACT NO.:
Project :
1. This is to certify that the scope of the above Contract has been completed in line
with the contract read in conjunction with the following documents:
1. Final Amendment No. (As per CCP -01)
2. Approved drawings including site run piping schemes, if any.
3. Approved Bill of Materials
4. Material Dispatch Clearance Certificate (s)
5. Measurement Book
6. As Built Drawings
7. Any other documents (specify)
2. It is further certified that the following have been supplied, as per the details given in
the Contract Documents and the same have been taken over by NTPC.
1. Mandatory Spares
2. Recommended Spares
3. Special Tools & Tackles
Signature .......................
Date ... ... ... ... .... Name... ... ... ... ... ... ... ... ....
Annexure-1.6
PROFORMA FOR LIQUIDATED DAMAGES FOR DELAY CERTIFICATE
CERTIFICATE NO. CCP- 06

CONTRACT NO. :
Project:
This is to certify that the issue regarding liquidated damages for delay as per the provisions
of clause of the above contract/ LOA has been resolved with
the approval of the Competent authority vide reference
_ _ _ _ _ _ _ _ _ _ (copy enclosed).
Signature ... ... ... ... ... ... ... ..
Date ... ... ... ... .... Name... ... ... ... ... ... ... ... ....
Place... ... ... ... ... . Designation ... ... ... ... ... ....
Note: In respect of cases where LD for delay is settled by Corporate Contract Services (CS),
this certificate will be issued by CS and where LD for delay is settled by the Site / Region,
the same will be issued by the concerned Site/Regional Offices.
Annexure-1.7
PROFORMA OF SHORTFALL IN EQUIPMENT PERFORMANCE CERTIFICATE

CONTRACT NO. :
PROJECT:
This is to certify that the following shortfall in equipment performance as compared to the
guaranteed parameters have been assessed and agreed to with the contractor in respect of
the above mentioned LOA/ Contract.
S.No Guaranteed Guarante Assessed Shortfall, if liquidated

Parameter ed Value any. damages
1 2 l 5 6
3 4
Further, it is also confirmed that liquidated damages for shortfall in equipment performance
in respect of above Items, have been recovered fully from the contractor and no other dues
are outstanding for shortfall in equipment performance.
Signature ... ... ... ... ... ... .....
Date ... ... ... ... ... . Name... ... ... ... ... ... ... ... ....
Place... ... ... ... .... Designation ... ... ... ... ... ... .
To be counter signed by Site Accounts.
Signature ... ... ... ... ... ... .....
Date ................
Name... ... ... ... ... ... ... ... ....
Place... ... ... ... ....
Designation ... ... ... ... ... .
..
Annexure-1.8
PROFORMA OF "MATERIAL RECONCILATION" CERTIFICATE
(TO BE ISSUED BY Executing Dept./EIC & Site Materials Mgmt.)

CONTRACT NO. :
PROJECT:
This is to certify that the materials issued to the contractor in respect of the above
mentioned LOA/Contract have been reconciled with the stipulations under the contract
documents and no other recovery of material is pending with the contractor.
Signature ... ... ... ... ... ... .....
Date ... ... ... ... .... Name... ... ... ... ... ...... ... ....
To be counter signed by materials management
Signature ... ... ... ... ... ... .....
Date ... ... ... ... ... . Name... ... ... ... ...... ... ... ....
Place... ... ... ... .... Designation... ... ... ... ... ....
·
Annexure-1.9
Page 1
of2
PROPORMA OF "PAYMENT RECONCILIATION" CERTIFICATE

(TO BE ISSUED BY Finance)

CONTRACT NO. :
NAME OF CONTRACTOR:: DATED:
PROJECT:
This is to certify that all the payments released to the contractor in respect of the above
mentioned LOA/Contract have been reconciled with the provisions of the contract
documents and statement of Accounts and or other Certificates of Contractor. It is
observed that there are no recoveries pending under any of the items listed overleaf.
Signature .......................
Date ................ Name............................

Place................ Designation...................
Annexure-1.9
Page 2 of 2 .
Enclosure to CCP-09
The list of recoveries and claims as advised by site Erection Department should include all
recoveries and claims on any account whatsoever, including the following:
1. Liquidated damages for delay.
2. Liquidated damages for shortfall in Performance as observed during shop-testing (by

inspection deptt.)
3. Liquidated damages for shortfall in performance as observed during performance

guarantee tests conducted at site and other site tests.
4. All recoveries /claims on account of variations/deviations to scope of contract permitted

or otherwise taken place during execution of the contract as listed in certificate No. CCP.05
for contract closing (Certificate by site Erection for contract closing).
5. Recoveries on account of reconciliation of payments made under the contract.
6. All the claims against the contractor regarding clearance of materials from site and vacation
of the premises allotted for site office, stores.
7. All claims in respect of Training/Transportation/Accommodation/Services provided by site

in respect of above LOA/Contract.
8. Recoveries on account of settlement of insurance claims
9. Recoveries on account of reconciliation of materials issued to the Contractor.
10. All recoveries on account of demurrage, transportation, insurance premiums etc. and other
recoveries as informed by T&CC group on account of port clearance, transportation etc.
11. All recoveries on account of wastage and scrap.
12. All recoveries/claims (if any) on account of maintenance of equipments.
13. All recoveries/claims (if any) on account of price variation.
14. All recoveries/claims (if any) on account of statutory dues paid on behalf of the Contractor
by NTPC.
15. Royalty charges.
16. All recoveries/ claims (if any) on account of hiring out of NTPC's plant and equipment.
17. All recoveries/claims (if any) on account of water and electricity charges (if applicable).
18. Any other recoveries/claims against specific instructions.

Annexure-1.10
PROFORMA OF CERTIFICATE REGARDING LABOUR PAYMENTS AND STATUTORY

REQUIREMENTS TO BE FURNISHED BY CONTRACTOR.
(TO BE ISSUED BY THE CONTRACTOR)
NAME OF PACKAGE: LETTEROF AWARD/ NOA/

CONTRACT NO. :
PROJECT:
This is to certify that we have made all labour payments including PF Liabilities in respect
of the above mentioned LOA/ Contract and no other payments in this regard is pending from
us.
Further we confirm that all Statutory requirements have been complied with by us and in case
any default is reported against us, we shall be solely responsible for the same.
Signature ... ... ... ... ... .....
Date ... ... ... ... ... . Name... ... ... ... ... ... ... ... ....
Place... ... ... ... ... . Designation ... ... ... ... ... ....
Annexure-1.11
PROFORMA OF "NO DEMAND CERTIFICATE" BY CONTRACTOR (TO BE ISSUED BY

THE CONTRACTOR)

CONTRACT NO. :
PROJECT:
We, M/s ... ........................... .................. ................. ........ (Contractor) do hereby

acknowledge and confirm that we have received the full and final payment due and payable to
us from NTPC Ltd. in respect of our aforesaid LOA/Contract No... .................................
dated.... ............................including amendments , if any,
issued by NTPC Ltd., to our entire satisfaction and we further confirm that we have no claim
whatsoever pending with NTPC Ltd. under the said Contract.
Notwithstanding any protest recorded by us in any correspondence, document, measurement

books, and/or final bills etc., we waive all our rights to lodge any claim or protest in future under this
contract.
We are issuing this "NO DEMAND CERTIFICATE” in favour of NTPC Ltd. with full knowledge
and with our free consent without any undue influence, misrepresentation, coercion etc.
Signature ... ... ... ... ... ... ..
Date ... ... ... ... ... . Name... ... ... ... ... ... ... .......
(Company CommonSeal)
(This certificate shall be accompanied by the Power of attorney of the signatory)

Annexure-1.12
PROFORMA OFCERTIFICATE FOR COMPLETION OF WARRANTY PERIOD


CONTRACT NO.:
PROJECT:
This is to certify that the warranty period for the above mentioned LOA/Contract has been
completed in line with the provisions of the contract.
Signature ....................
Name & designation ……

Date ................
Annexure-1.13
PROFORMA OF "CERTIFICATE FOR RETURN OF BGs/ INDEMNITY BONDS

ETC."
(TO BE ISSUED BY Finance)
NAME OF PACKAGE: LETTER OF

AWARD/NOA/
CONTRACT NO. :
NAME OF CONTRACTOR: DATED: PROJECT:
This is to certify that all the *Bank Guarantee/ Indemnity bonds/ Insurance
policies/ Collaborator’s or Associate's Guarantee received for the above mentioned
LOA/ Contract have been returned in original to the contractor.
Signature ... ... ... ... ... .....
Date ... ... ... ... ... .

Place... ... ... ... ... .
FORM NO.
XX.1 PAGE
1 OF 1
DECLARATION OF ABSENCE OF CONFLICT OF INTEREST WITH
INDEPENDENT ENGINEER
To :
Dear Sirs,
1.0 We, M/s ........................................ (Name of the Contractor) have been

awarded the contract .................................. for ………………………………………
(Name of........................................................ the package) vide Notification (s) of Award
No……… dated…….
2.0 As per the provisions of the contract, we hereby propose the following Experts from the
‘Panel of Experts as Independent Engineer’ enclosed in the Special Conditions of
Contract, as amended from time to time by Ministry of Power, for appointment of
one of them as ‘Independent Engineer’ for the Contract:
1…………………..
2………………….
3……………………
……………………..
3.0 We confirm that we do not have any conflict of interest with the aforesaid
experts and they have not been engaged for providing any services to us in the
last three years.
4.0 We confirm that in case of any form of conflict of interest (possible or actual) which
may inadvertently emerge during the tenure of Independent Engineer, the same will
be duly reported to you.
5.0 We understand that the mechanism of Resolution of Dispute through Independent

Engineer may be put in abeyance, if any conflict of interest with us is found out
which have been intentionally concealed, and the matter may be referred to
Ministry of Power. Further, action may be taken against us in respect of Fraud
Prevention Policy of NTPC.
Date : Signature
......................................................
Place : Printed Name

...............................................
(Designation)
................................................
(Common Seal)
............................................
FORM NO.
XX.2 PAGE
1 OF 1
DECLARATION OF ABSENCE OF CONFLICT OF INTEREST WITH
CONCILIATION COMMITTEES OF INDEPENDENT EXPERTS
(CCIE)
To :
Dear Sirs,
1.0 We, M/s ... . .. .............. .......... .. (Name of the Contractor) have been
awarded the contract for ………………………………………………
(Name of the package) vide Notification (s) of Award No……… dated…….
2.0 As per the provisions of the contract, we hereby propose the following CCIEs, in
priority order, as per the list enclosed in the Special Conditions of Contract, as
amended from time to time by Ministry of Power, for finalization of CCIE by CEA:
1…………………..
2………………….
3……………………
3.0 We confirm that we do not have any conflict of interest with the aforesaid
experts and they have not been engaged for providing any services to us in the
last five years.
4.0 We confirm that in case of any form of conflict of interest (possible or actual) which
may inadvertently emerge during the conciliation proceedings by CCIE, the same
will be duly reported to you.
5.0 We understand that NTPC may withdraw from the conciliation proceedings, if any
conflict of interest with us is found out which have been intentionally concealed,
and the matter may be referred to Ministry of Power. Further, action may be taken
against us in respect of Fraud Prevention Policy of NTPC.
Date : Signature
......................................................
Place : Printed Name

...............................................
(Designation)
................................................
(Common Seal)
............................................

Po 4000322788 Shailesh Associates

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NTPC Limited

( A Government of India Enterprise )

Service Purchase Order

PAN No. : AAACN0255D

Purchase Order No. : 4000322788-060-1041 Date : 27.12.2023 ( version : 0 )

To Vendor Code : 1041266 (SME Vendor)

Enclosures : Digitally signed by

SI No. Code Description Unit Quantity Net Price Amount Long

10 DSR-2018 ITEMS (V-3A/B DYKE CIVIL AU 1.000 3,448,027.85 3,448,027.85

10 .10 CVDSR1801013 DSR-2018 Item:1.1.2(v) M3 5,000 108.6855 543,427.50 YES

Net Total Amount INR 6,375,013.90

Terms & Conditions

Invoice to be raised on delivery/invoice address against the given PO line items.

I Invitation for Bids (IFB)/ Notice Inviting Tender (NIT)

02. PRICE BASIS:

03. CONTRACT AGREEMENT:

04. CONTRACT PERIOD:

05. QUANTITY VARIATION:

06. DEFECT LIABILITY PERIOD:

08. LIQUIDATED DAMAGES FOR DELAY (LD):

09. FREE ISSUE MATERIAL:

10. SECURITY DEPOSIT (SD)/ CONTRACT PERFORMANCE SECURITY:

Break up of Price (For Service Related Lines Only)

00010 : DSR-2018 ITEMS (V-3A/B DYKE CIVIL MAINT)

10 .10 - CVDSR1801013 (DSR-2018 Item:1.1.2(v))

10 .20 - CVDSR1802006 (DSR-2018 Item:2.6.1)

10 .30 - CVDSR1802010 (DSR-2018 Item:2.8.1)

10 .40 - CVDSR1802052 (DSR-2018 Item:2.25)

10 .50 - CVDSR1802057 (DSR-2018 Item:2.28.1)

10 .60 - CVDSR1804002 (DSR-2018 Item:4.1.3)

10 .70 - CVDSR1804006 (DSR-2018 Item:4.1.8)

10 .80 - CVDSR1805001 (DSR-2018 Item:5.1.2)

10 .90 - CVDSR1805010 (DSR-2018 Item:5.9.1)

10 .100 - CVDSR1805014 (DSR-2018 Item:5.9.5)

10 .110 - CVDSR1805054 (DSR-2018 Item:5.22.6)

10 .120 - CVDSR1815004 (DSR-2018 Item:15.3)

10 .130 - CVDSR1806002 (DSR-2018 Item:6.1.2)

10 .140 - CVDSR1807001 (DSR-2018 Item:7.1.1)

10 .150 - CVDSR1813008 (DSR-2018 Item:13.4.2)

10 .160 - CVDSR1813013 (DSR-2018 Item:13.7.1)

10 .170 - CVDSR1816024 (DSR-2018 Item:16.13.2)

10 .180 - CVDSR1816013 (DSR-2018 Item:16.4)

20 .10 - HUME PIPES (NP-2) 300 mm dia

20 .20 - Supply of HESSIAN CLOTH : TYPE-I, AS PER

20 .30 - Providing and laying stone boulders 300m

20 .40 - Providing and laying crushed stone filte

20 .50 - Providing and laying coarse sand filter

20 .60 - Providing and packing bricks laid flat (

20 .70 - Laying Cross drainage pipe (MS used Scra

20 .80 - Filling and placing ASH/ earth bags at d

20 .90 - Prepration of turfing with locally avai

20 .100 - Manual cleaning of filter drains along r

20 .110 - Plantation of BESARAM 50mtr width inside

20 .120 - Carrying out miscellaneous jobs suited t

20 .130 - Disposal of Dead animals from Ash Dyke A

20 .140 - Disposal of Dead animals from Ash Dyke A

20 .150 - Providing and installing in position por

20 .160 - Providing and installing in position the