09.1 Exhibit Iv - Appendix A Administrative Procedure
09.1 Exhibit Iv - Appendix A Administrative Procedure
09.1 Exhibit Iv - Appendix A Administrative Procedure
Exhibit IV –
AND COMMISSIONING (EPCC) OF EVAPORATION POND FOR Administrative Procedure
GARRAF DEVELOPMENT FOR PETRONAS CARIGALI IRAQ HOLDING Appendix A: :
B.V. PROCEDURE NO:
PCIGL-CORR-AD-001
TENDER NO: PCIHBV/2019/PD&T/2272 Page : 1 of 7
APPENDIX A
PROCEDURE NO.:
PCIGL-CORR-AD-001 CORRESPONDENCE AND COMMUNICATION PROCEDURE
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION
Exhibit IV –
AND COMMISSIONING (EPCC) OF EVAPORATION POND FOR Administrative Procedure
GARRAF DEVELOPMENT FOR PETRONAS CARIGALI IRAQ HOLDING Appendix A: :
B.V. PROCEDURE NO:
PCIGL-CORR-AD-001
TENDER NO: PCIHBV/2019/PD&T/2272 Page : 2 of 7
TABLE OF CONTENTS
1. OBJECTIVE.....................................................................................................................................................3
2. CORRESPONDENCE AND COMMUNICATION PROCEDURES.........................................................3
ATTACHMENT A: FLOW CHART.......................................................................................................................4
ATTACHMENT B: CORR-AD-FM1 – LETTER FORMAT................................................................................5
ATTACHMENT C: CORR-AD-FM2 – TRANSMITTAL FORMAT..................................................................6
ATTACHMENT D: CORR-AD-FM3 – FACSIMILE FORMAT.........................................................................7
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION
Exhibit IV –
AND COMMISSIONING (EPCC) OF EVAPORATION POND FOR Administrative Procedure
GARRAF DEVELOPMENT FOR PETRONAS CARIGALI IRAQ HOLDING Appendix A: :
B.V. PROCEDURE NO:
PCIGL-CORR-AD-001
TENDER NO: PCIHBV/2019/PD&T/2272 Page : 3 of 7
1. OBJECTIVE
The objective of this document is to set the procedure for correspondence and communication between PCIHBV
and Contractor pursuant to the Contract entered between the parties.
Unless otherwise specified all correspondence and transmittal of drawings and documentation shall be from
CONTRACTOR Representative to PCIHBV Representative.
All mailings of letters / correspondences and transmittal of drawing and document to PCIHBV headquarters shall
be by courier service unless instructed otherwise by PCIHBV.
In the event that for reasons of expediency a verbal instruction or notice is given by one Party to another Party,
such instructions or notice shall be confirmed in writing by the issuing Party within 24 hours of the verbal
instruction or notice being given.
Letter, transmittal and facsimile format is as per ATTACHMENT: CORR-AD-FM1, 2 and 3 respectively in this
document.
Numbering system for the correspondences shall be formulated and agreed between PCIHBV and CONTRACTOR
at the start of the WORK, which must include as minimum the following information:
1. Project or CONTRACT reference nos. or code
2. Sender
3. Recipient
4. Location code (if required)
5. Document type, i.e. letter, facsimile or transmittal
6. Subject code (if required)
7. Serial number
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION
Exhibit IV –
AND COMMISSIONING (EPCC) OF EVAPORATION POND FOR Administrative Procedure
GARRAF DEVELOPMENT FOR PETRONAS CARIGALI IRAQ HOLDING Appendix A: :
B.V. PROCEDURE NO:
PCIGL-CORR-AD-001
TENDER NO: PCIHBV/2019/PD&T/2272 Page : 4 of 7
Copies to (minimum):
1. PCIHBV, Head of PD&T
2. PCIHBV, Head of Engineering
Copies to (minimum):
1. PCIHBV, Head of PD&T
2. PCIHBV, Head of Engineering
Note:
Subject
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION
Exhibit IV –
AND COMMISSIONING (EPCC) OF EVAPORATION POND FOR Administrative Procedure
GARRAF DEVELOPMENT FOR PETRONAS CARIGALI IRAQ HOLDING Appendix A: :
B.V. PROCEDURE NO:
PCIGL-CORR-AD-001
TENDER NO: PCIHBV/2019/PD&T/2272 Page : 6 of 7
PCIHBV OR
DOCUMENT TRANSMITTAL
CONTRACTOR LOGO
Remarks:
TRANSMITTED BY
Signature :
Name :
Designation :
ACKNOWLEDGEMENT
I have received the documents listed above. Return this signed transmittal to originator.
Signature :
Name :
Position :
Date :
Stamp :
PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION
Exhibit IV –
AND COMMISSIONING (EPCC) OF EVAPORATION POND FOR Administrative Procedure
GARRAF DEVELOPMENT FOR PETRONAS CARIGALI IRAQ HOLDING Appendix A: :
B.V. PROCEDURE NO:
PCIGL-CORR-AD-001
TENDER NO: PCIHBV/2019/PD&T/2272 Page : 7 of 7
FACSIMILE
cc List as necessary
Subject
END OF DOCUMENT