Bid Ref. No. DENR-CO-2021-009 Repair and Rehab of 3rd Flr. Roofing

DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES
Visayas Avenue, Diliman, Quezon City,1128
REPAIR AND REHABILITATION OF THIRD

FLOOR ROOFING OF THE MAIN BUILDING
OF THE DEPARTMENT OF ENVIRONMENT
AND NATURAL RESOURCES-CENTRAL
OFFICE (DENR-CO)
Bid Ref. No. DENR-CO-2021-009
Approved Budget for the Contract: P1,220,442.76
BIDS AND AWARDS COMMITTEE

June 2021
Department of Environment and Natural Resources Bid Ref. No. DENR-CO-2021-009

Visayas Avenue, Diliman, Quezon City, 1128
Table of Contents
GLOSSARY OF TERMS, ABBREVIATIONS, AND ACRONYMS.......................................................... 4
SECTION I. INVITATION TO BID ......................................................................................................... 6

INVITATION TO BID ............................................................................................................................. 7
SECTION II. INSTRUCTIONS TO BIDDERS ...................................................................................... 10
1. Scope of Bid ..................................................................................................................... 11
2. Funding Information ......................................................................................................... 11
3. Bidding Requirements ..................................................................................................... 11
4. Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices ...................... 11
5. Eligible Bidders ................................................................................................................. 11
6. Origin of Associated Goods ............................................................................................ 12
7. Subcontracts ..................................................................................................................... 12
8. Pre-Bid Conference ......................................................................................................... 12
9. Clarification and Amendment of Bidding Documents ................................................. 12
10. Documents Comprising the Bid: Eligibility and Technical Components .................. 12
11. Documents Comprising the Bid: Financial Component .............................................. 13
12. Alternative Bids ................................................................................................................ 13
13. Bid Prices .......................................................................................................................... 13
14. Bid and Payment Currencies ......................................................................................... 13
15. Bid Security ....................................................................................................................... 14
16. Sealing and Marking of Bids........................................................................................... 14
17. Deadline for Submission of Bids .................................................................................... 14
18. Opening and Preliminary Examination of Bids ............................................................ 14
19. Detailed Evaluation and Comparison of Bids .............................................................. 15
20. Post Qualification ............................................................................................................. 15
21. Signing of the Contract .................................................................................................... 15
SECTION III. BID DATA SHEET ........................................................................................................ 16
SECTION IV. GENERAL CONDITIONS OF CONTRACT .................................................................. 20

1. Scope of Contract ............................................................................................................ 21
2. Sectional Completion of Works ...................................................................................... 21
3. Possession of Site ........................................................................................................... 21
4. The Contractor’s Obligations .......................................................................................... 21
5. Performance Security ...................................................................................................... 21
6. Site Investigation Reports ............................................................................................... 22
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Repair and Rehabilitation of Third Floor Roofing of the DENR-CO
7. Warranty ............................................................................................................................ 22
8. Liability of the Contractor ................................................................................................ 22
9. Termination for Other Causes ........................................................................................ 22
10. Dayworks........................................................................................................................... 22
11. Program of Work .............................................................................................................. 22
12. Instructions, Inspections and Audits.............................................................................. 23
13. Advance Payment ............................................................................................................ 23
14. Progress Payments ......................................................................................................... 23
15. Operating and Maintenance Manuals ........................................................................... 23
SECTION V. SPECIAL CONDITIONS OF CONTRACT ...................................................................... 24
SECTION VI. SPECIFICATIONS ......................................................................................................... 26
SECTION VII. DRAWINGS .................................................................................................................. 42
SECTION VIII. BILL OF QUANTITIES .............................................................................................. 44
SECTION IX. CHECKLIST OF TECHNICAL AND FINANCIAL ........................................................ 47
SECTION X. PRESCRIBED/SAMPLE FORMS ................................................................................. 522
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Repair and Rehabilitation of Third Floor Roofing of the DENR-CO
Glossary of
Terms, Abbreviations, and Acronyms
ABC : Approved Budget for the Contract.
ARCC : Allowable Range of Contract Cost.
BAC : Bids and Awards Committee.
Bid : A signed offer or proposal to undertake a contract submitted by a bidder
in response to and in consonance with the requirements of the bidding
documents. Also referred to as Proposal and Tender. (2016 revised IRR,
Section 5[c])
Bidder : Refers to a contractor, manufacturer, supplier, distributor and/or
consultant who submits a bid in response to the requirements of the
Bidding Documents. (2016 revised IRR, Section 5[d])
Bidding : The documents issued by the Procuring Entity as the bases for bids,
Documents furnishing all information necessary for a prospective bidder to prepare a
bid for the Goods, Infrastructure Projects, and/or Consulting Services
required by the Procuring Entity. (2016 revised IRR, Section 5[e])
BIR : Bureau of Internal Revenue.
BSP : Bangko Sentral ng Pilipinas.
CDA : Cooperative Development Authority.
Consulting : Refer to services for Infrastructure Projects and other types of projects or
Services activities of the GOP requiring adequate external technical and
professional expertise that are beyond the capability and/or capacity of the
GOP to undertake such as, but not limited to: (i) advisory and review
services; (ii) pre-investment or feasibility studies; (iii) design; (iv)
construction supervision; (v) management and related services; and (vi)
other technical services or special studies. (2016 revised IRR, Section 5[i])
Contract : Refers to the agreement entered into between the Procuring Entity and
the Supplier or Manufacturer or Distributor or Service Provider for
procurement of Goods and Services; Contractor for Procurement of
Infrastructure Projects; or Consultant or Consulting Firm for Procurement
of Consulting Services; as the case may be, as recorded in the Contract
Form signed by the parties, including all attachments and appendices
thereto and all documents incorporated by reference therein.
Contractor : is a natural or juridical entity whose proposal was accepted by the
Procuring Entity and to whom the Contract to execute the Work was
awarded. Contractor as used in these Bidding Documents may likewise
refer to a supplier, distributor, manufacturer, or consultant.
CPI : Consumer Price Index.
DOLE : Department of Labor and Employment.
DTI : Department of Trade and Industry.
Foreign-funded : Refers to procurement whose funding source is from a foreign
Procurement or government, foreign or international financing institution as specified in the
Foreign-Assisted Treaty or International or Executive Agreement. (2016 revised IRR,
Project Section 5[b]).
GFI : Government Financial Institution.
GOCC : Government-owned and/or –controlled corporation.
Goods : Refer to all items, supplies, materials and general support services, except
Consulting Services and Infrastructure Projects, which may be needed in
the transaction of public businesses or in the pursuit of any government
undertaking, project or activity, whether in the nature of equipment,
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Repair and Rehabilitation of Third Floor Roofing of the Main Building of the DENR-CO
furniture, stationery, materials for construction, or personal property of any

kind, including non-personal or contractual services such as the repair and
maintenance of equipment and furniture, as well as trucking, hauling,
janitorial, security, and related or analogous services, as well as
procurement of materials and supplies provided by the Procuring Entity for
such services. The term “related” or “analogous services” shall include,
but is not limited to, lease or purchase of office space, media
advertisements, health maintenance services, and other services
essential to the operation of the Procuring Entity. (2016 revised IRR,
Section 5[r])
GOP : Government of the Philippines.
Infrastructure : Include the construction, improvement, rehabilitation, demolition, repair,
Projects restoration or maintenance of roads and bridges, railways, airports,
seaports, communication facilities, civil works components of information
technology projects, irrigation, flood control and drainage, water supply,
sanitation, sewerage and solid waste management systems, shore
protection, energy/power and electrification facilities, national buildings,
school buildings, hospital buildings, and other related construction projects
of the government. Also referred to as civil works or works. (2016 revised
IRR, Section 5[u])
LGUs : Local Government Units.
NFCC : Net Financial Contracting Capacity.
NGA : National Government Agency.
PCAB : Philippine Contractors Accreditation Board.
PhilGEPS : Philippine Government Electronic Procurement System.
Procurement : refers to a specific or identified procurement covering goods, infrastructure
Project project or consulting services. A Procurement Project shall be described,
detailed, and scheduled in the Project Procurement Management Plan
prepared by the agency which shall be consolidated in the procuring
entity's Annual Procurement Plan. (GPPB Circular No. 06-2019 dated 17
July 2019)
PSA : Philippine Statistics Authority.
SEC : Securities and Exchange Commission.
SLCC : Single Largest Completed Contract.
UN : United Nations.
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Section I. Invitation to Bid
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INVITATION TO BID
REPAIR AND REHABILITATION OF THIRD FLOOR ROOFING OF THE MAIN
BUILDING OF THE DEPARTMENT OF ENVIRONMENT AND NATURAL
RESOURCES-CENTRAL OFFICE (DENR-CO)
Approved Budget for the Contract: P1,220,442.76
1. The Department of Environment and Natural Resources (DENR), through the FY 2021
General Appropriations Act (GAA) intends to apply the sum of Pesos: One Million Two
Hundred Twenty Thousand Four Hundred Forty-Two & 76/100 (= P 1,220,442.76) being
the Approved Budget for the Contract (ABC) to payment under the contract for the Repair
and Rehabilitation of Third Floor Roofing of the Main Building of the DENR-CO:
Bid Security:
Bid Securing
Declaration
OR Cost/Price
Total ABC Cash/Cashier’s/ of Bid
Manager’s Check, Bid Security:
P Funding Documents
Description Qty. Bank Draft/ Surety Bond**
(cash
(VAT Source Guarantee, (5%)(P)
Irrevocable Letter payment
Inclusive) of only) (P)
Credit*equivalent
to at least 2% of
the ABC (P)
Repair and
Rehabilitation of
Third Floor
1 lot 1,220,442.76 FY 2021 GAA 24,408.86 61,022.14 5,000.00
Roofing of the
Main Building of
the DENR-CO
* Only those issued and confirmed by a Local Universal or Local Commercial Bank
** Must be callable upon demand issued by a Surety or Insurance Company duly certified by the Insurance
Commission as authorized to issue such bond
2. Bids received in excess of the ABC shall automatically be rejected at Bid opening. Late bids
shall not be accepted.
3. DENR now invites bids from eligible bidders for the Repair and Rehabilitation of the Third
Floor Roofing of the Main Building of the DENR-CO (hereinafter referred to as
WORKS).The PCAB License must indicate PCAB registered contractor for
Government Projects.
4. Completion of Works is within sixty (60) calendar days from receipt of Notice to Proceed.
Project Site: DENR Main Building, DENR Compound, Visayas Ave., Diliman, Quezon City
5. Prospective Bidder must have completed a single contract similar to the project, equivalent
to at least fifty percent (50%) of the ABC.
For purposes of this project, similar contracts shall refer to contracts
repair/renovation/rehabilitation/construction of buildings.
6. Open competitive bidding procedures will be conducted using a non-discretionary “pass/fail”
criterion as specified in the Revised Implementing Rules and Regulations (IRR) of Republic
Act (R.A.) 9184, otherwise known as the “Government Procurement Reform Act”. All
particulars relative to this bidding including Eligibility Checking, Bid Security, Evaluation and
Post-Qualification Procedures and Award of Contract shall be governed by R.A. 9184 and
its Revised IRR.
7. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organization
with at least seventy five percent (75%) interest or outstanding capital stock belonging to
citizens of the Philippines.
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8. The Invitation to Bid and Bidding Documents may be downloaded free of charge from the
website of the Philippine Government Electronic Procurement System (PhilGEPS) and
DENR website at www.denr.gov.ph.
9. The complete set of Bidding Documents may be acquired by interested bidders upon
payment of the corresponding fee as indicated above not later than the schedule of
submission of bids. The Bidding Documents shall be received personally by the prospective
Bidder or his duly authorized representative upon presentation of proper identification
document.
10. The Schedule of Bidding Activities shall be as follows:
ACTIVITIES TIME VENUE
BAC Secretariat c/o Dianne G.

1. Sale and Issuance of 9:00 AM to 4:00 PM only Ibias at BAC Secretariat
Bid Documents Mondays to Fridays Office, Annex Bldg., DENR
Starting 04 June 2021 Compound, Visayas Ave.,
Diliman, Quezon City
2. Orientation for
Bidders on the 15 June 2021, (Tuesday) Online via Google Meet
Conduct of Online 10:00 AM Platform**
Conferences
16 June 2021, (Wednesday) Online via Google Meet

3. Pre-Bid Conference Platform**
1:30 PM
BAC Secretariat Office, Annex

4. Submission of Bid 30 June 2021, (Wednesday) Bldg., DENR Compound,
Documents 12:30 PM Visayas Ave., Diliman,
Quezon City
30 June 2021, (Wednesday) Online via Google Meet

5. Opening of Bids Platform**
1:30 PM
** Only two (2) pre-registered representatives per bidder shall be allowed to participate in the Google Meet video
conference.
11. Prospective Bidders interested to join the Orientation for Bidders, Pre-Bid Conference and
Bid Opening through Google Meet video conference may send request for the link to the
[email protected] with the following information together with proof of identity of the
attendee a day before the scheduled conference:
a. Name of Project: _____________________________________
b. Bid Reference No.: _____________________________________
c. Activity: _____________________________________
d. Company Name: _____________________________________
e. Company Address: _____________________________________
f. Name of Representative/s i) __________________________________
(maximum of 2 personnel only) ii) __________________________________
g. Email Address/es: _____________________________________
h. Attach Scanned Copy or Photo of Identity
For the Orientation for Bidders on the Conduct of Online Conferences and Pre-Bid
Conference, bidders are encouraged to send their authorized technical representatives or
personnel who are familiar with the bid requirements and will prepare the documents for the
bidder.
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12. Interested bidders may obtain further information from the BAC Secretariat c/o Dianne G.
Ibias at the BAC Secretariat Office, Basement, DENR Main Building, Visayas Ave., Diliman,
Quezon City from 8:00 AM to 5:00 PM only, Mondays to Fridays starting 04 June 2021 at
Tel. No. (02) 8249-3367 loc. 1160. However, any queries relative to the content of the bid
documents and the project requirements can only be made not later than ten (10) calendar
days prior to the Submission and Opening of Bids.
13. DENR reserves the right to reject any and all bids, declare a failure of bidding, or not award
the contract at any time prior to contract award in accordance with Section 41 of RA 9184
and its IRR, without thereby incurring any liability to the affected bidder/s.
(sgd.) NORLITO A. ENERAN, LL. M., CESO III

Director, Legal Affairs Service &
Vice Chairperson, Bids & Awards Committee
Date: 03 June 2021
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Section II. Instructions to Bidders
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1. Scope of Bid
The Procuring Entity, Department of Environment and Natural Resources-Central

Office invites Bids for the REPAIR AND REHABILITATION OF THIRD FLOOR
ROOFING OF THE MAIN BUILDING OF THE DEPARTMENT OF ENVIRONMENT
AND NATURAL RESOURCES-CENTRAL OFFICE (DENR-CO) with Project
Identification Number DENR-CO-2021-009.
The Procurement Project (referred to herein as “Project”) is for the construction of

Works, as described in Section VI (Specifications).
2. Funding Information
2.1. The GOP through the source of funding as indicated below for FY 2021 in the
amount of Pesos: One Million Two Hundred Twenty Thousand Four
Hundred Forty-Two & 76/100 (PhP1,220,442.76).
2.2. The source of funding is:
a. NGA, the General Appropriations Act.
3. Bidding Requirements
The Bidding for the Project shall be governed by all the provisions of RA No. 9184 and
its 2016 revised IRR, including its Generic Procurement Manual and associated
policies, rules and regulations as the primary source thereof, while the herein clauses
shall serve as the secondary source thereof.
Any amendments made to the IRR and other GPPB issuances shall be applicable only
to the ongoing posting, advertisement, or invitation to bid by the BAC through the
issuance of a supplemental or bid bulletin.
The Bidder, by the act of submitting its Bid, shall be deemed to have inspected the
site, determined the general characteristics of the contracted Works and the conditions
for this Project, such as the location and the nature of the work; (b) climatic conditions;
(c) transportation facilities; (c) nature and condition of the terrain, geological conditions
at the site communication facilities, requirements, location and availability of
construction aggregates and other materials, labor, water, electric power and access
roads; and (d) other factors that may affect the cost, duration and execution or
implementation of the contract, project, or work and examine all instructions, forms,
terms, and project requirements in the Bidding Documents.
4. Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices
The Procuring Entity, as well as the Bidders and Contractors, shall observe the highest
standard of ethics during the procurement and execution of the contract. They or
through an agent shall not engage in corrupt, fraudulent, collusive, coercive, and
obstructive practices defined under Annex “I” of the 2016 revised IRR of RA No. 9184
or other integrity violations in competing for the Project.
5. Eligible Bidders
5.1. Only Bids of Bidders found to be legally, technically, and financially capable will
be evaluated.
5.2. The Bidder must have an experience of having completed a Single Largest
Completed Contract (SLCC) that is similar to this Project, equivalent to at least
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fifty percent (50%) of the ABC adjusted, if necessary, by the Bidder to current
prices using the PSA’s CPI, except under conditions provided for in Section
23.4.2.4 of the 2016 revised IRR of RA No. 9184.
A contract is considered to be “similar” to the contract to be bid if it has the

major categories of work stated in the BDS.
5.3. For Foreign-funded Procurement, the Procuring Entity and the foreign
government/foreign or international financing institution may agree on another
track record requirement, as specified in the Bidding Document prepared for
this purpose.
5.4. The Bidders shall comply with the eligibility criteria under Section 23.4.2 of the
2016 IRR of RA No. 9184.
6. Origin of Associated Goods
There is no restriction on the origin of Goods other than those prohibited by a decision
of the UN Security Council taken under Chapter VII of the Charter of the UN.
7. Subcontracts
7.1. The Bidder may subcontract portions of the Project to the extent allowed by the
Procuring Entity as stated herein, but in no case more than fifty percent (50%)
of the Project.
The Procuring Entity has prescribed that Subcontracting is not allowed.
7.2. Subcontracting of any portion of the Project does not relieve the Contractor of
any liability or obligation under the Contract. The Supplier will be responsible
for the acts, defaults, and negligence of any subcontractor, its agents, servants,
or workmen as fully as if these were the Contractor’s own acts, defaults, or
negligence, or those of its agents, servants, or workmen.
8. Pre-Bid Conference
The Procuring Entity will hold a pre-bid conference for this Project on the specified date
and time through videoconferencing/webcasting} as indicated the IB.
9. Clarification and Amendment of Bidding Documents
Prospective bidders may request for clarification on and/or interpretation of any part of
the Bidding Documents. Such requests must be in writing and received by the
Procuring Entity, either at its given address or through electronic mail indicated in the
IB, at least ten (10) calendar days before the deadline set for the submission and
receipt of Bids.
10. Documents Comprising the Bid: Eligibility and Technical Components
10.1. The first envelope shall contain the eligibility and technical documents of the
Bid as specified in Section IX. Checklist of Technical and Financial
Documents.
10.2. If the eligibility requirements or statements, the bids, and all other documents
for submission to the BAC are in foreign language other than English, it must
be accompanied by a translation in English, which shall be authenticated by
the appropriate Philippine foreign service establishment, post, or the equivalent
office having jurisdiction over the foreign bidder’s affairs in the Philippines. For
Page 12 of 63
Contracting Parties to the Apostille Convention, only the translated documents

shall be authenticated through an apostille pursuant to GPPB Resolution No.
13-2019 dated 23 May 2019. The English translation shall govern, for purposes
of interpretation of the bid.
10.3. A valid PCAB License is required, and in case of joint ventures, a valid special
PCAB License, and registration for the type and cost of the contract for this
Project. Any additional type of Contractor license or permit shall be indicated in
the BDS.
10.4. A List of Contractor’s key personnel (e.g., Project Manager, Project Engineers,
Materials Engineers, and Foremen) assigned to the contract to be bid, with their
complete qualification and experience data shall be provided. These key
personnel must meet the required minimum years of experience set in the BDS.
10.5. A List of Contractor’s major equipment units, which are owned, leased, and/or
under purchase agreements, supported by proof of ownership, certification of
availability of equipment from the equipment lessor/vendor for the duration of
the project, as the case may be, must meet the minimum requirements for the
contract set in the BDS.
11. Documents Comprising the Bid: Financial Component
11.1. The second bid envelope shall contain the financial documents for the Bid as
specified in Section IX. Checklist of Technical and Financial Documents.
11.2. Any bid exceeding the ABC indicated in the IB shall not be accepted.
11.3. For Foreign-funded procurement, a ceiling may be applied to bid prices

provided the conditions are met under Section 31.2 of the 2016 revised IRR of
RA No. 9184.
12. Alternative Bids
Bidders shall submit offers that comply with the requirements of the Bidding
Documents, including the basic technical design as indicated in the drawings and
specifications. Unless there is a value engineering clause in the BDS, alternative Bids
13. Bid Prices
All bid prices for the given scope of work in the Project as awarded shall be considered
as fixed prices, and therefore not subject to price escalation during contract
implementation, except under extraordinary circumstances as determined by the
NEDA and approved by the GPPB pursuant to the revised Guidelines for Contract
Price Escalation guidelines.
14. Bid and Payment Currencies
14.1. Bid prices may be quoted in the local currency or tradeable currency accepted
by the BSP at the discretion of the Bidder. However, for purposes of bid
evaluation, Bids denominated in foreign currencies shall be converted to
Philippine currency based on the exchange rate as published in the BSP
reference rate bulletin on the day of the bid opening.
14.2. Payment of the contract price shall be made in Philippine Pesos.
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15. Bid Security
15.1. The Bidder shall submit a Bid Securing Declaration or any form of Bid Security
in the amount indicated in the BDS, which shall be not less than the percentage
of the ABC in accordance with the schedule in the BDS.
15.2. The Bid and bid security shall be valid until for one hundred twenty (120)
calendar days from the date of opening of bids. Any bid not accompanied
by an acceptable bid security shall be rejected by the Procuring Entity as non-
responsive.
16. Sealing and Marking of Bids
Each Bidder shall submit one copy (1) of the first and second components of its
Bid.
The Procuring Entity may request additional hard copies and/or electronic copies of
the Bid. However, failure of the Bidders to comply with the said request shall not be a
ground for disqualification.
All envelopes shall:

(a) contain the name of the contract to be bid in capital letters;
(b) bear the name and address of the Bidder in capital letters;
(c) be addressed to the Procuring Entity’s BAC;
(d) bear the specific identification of this bidding process indicated in the 1.0; and
(e) bear a warning “DO NOT OPEN BEFORE…” the date and time for the opening
of bids, as specified in the IB.
TO : THE BIDS AND AWARDS COMMITTEE

FROM : __________________________________________
(Name of Bidder in Capital Letters)
ADDRESS : ________________________________________
(Address of Bidder in Capital Letters)
PROJECT : _____________________________________________
BID REF. NO. : _____________________________________________
(In Capital Letters, Indicate the Phrase):

“DO NOT OPEN BEFORE: _____________________________________
17. Deadline for Submission of Bids
The Bidders shall submit on the specified date and time and either at its physical
address or through online submission as indicated in the IB.
18. Opening and Preliminary Examination of Bids
18.1. The BAC shall open the Bids in public at the time, on the date, and at the place
specified in paragraph 9 of the IB. The Bidders’ representatives who are
present shall sign a register evidencing their attendance. In case
videoconferencing, webcasting or other similar technologies will be used,
attendance of participants shall likewise be recorded by the BAC Secretariat.
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In case the Bids cannot be opened as scheduled due to justifiable reasons, the
rescheduling requirements under Section 29 of the 2016 revised IRR of RA No.
9184 shall prevail.
18.2. The preliminary examination of Bids shall be governed by Section 30 of the

2016 revised IRR of RA No. 9184.
19. Detailed Evaluation and Comparison of Bids
19.1. The Procuring Entity’s BAC shall immediately conduct a detailed evaluation of
all Bids rated “passed” using non-discretionary pass/fail criteria. The BAC shall
consider the conditions in the evaluation of Bids under Section 32.2 of 2016
revised IRR of RA No. 9184.
19.2. If the Project allows partial bids, all Bids and combinations of Bids as indicated
in the BDS shall be received by the same deadline and opened and evaluated
simultaneously so as to determine the Bid or combination of Bids offering the
lowest calculated cost to the Procuring Entity. Bid Security as required by ITB
Clause 16 shall be submitted for each contract (lot) separately.
19.3. In all cases, the NFCC computation pursuant to Section 23.4.2.6 of the 2016
revised IRR of RA No. 9184 must be sufficient for the total of the ABCs for all
the lots participated in by the prospective Bidder.
20. Post Qualification
Within a non-extendible period of five (5) calendar days from receipt by the Bidder of
the notice from the BAC that it submitted the Lowest Calculated Bid, the Bidder shall
submit its latest income and business tax returns filed and paid through the BIR
Electronic Filing and Payment System (eFPS), and other appropriate licenses and
permits required by law and stated in the BDS.
21. Signing of the Contract
The documents required in Section 37.2 of the 2016 revised IRR of RA No. 9184 shall
form part of the Contract. Additional Contract documents are indicated in the BDS.
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Section III. Bid Data Sheet
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Bid Data Sheet

ITB Clause
5.2 For this purpose, contracts similar to the Project refer to contracts which have
the same major categories of work, which shall be:
Repair/renovation/rehabilitation/construction of buildings.
7.1 Subcontracting is not allowed.
10.3 Valid and current Philippine Contractors Accreditation Board (PCAB) License with
Principal Classification in General Building Category C or D and at least Small B
Contractor. The PCAB license must indicate “PCAB registered contractor for
Government Projects.”
10.4 The key personnel must meet the required minimum years of experience set
below:
Key Personnel Experience License/Certificate

 Curriculum Vitae
 Valid and current Professional
Identification Card issued by
Professional Regulation Commission
Project Engineer Three (3) Years (PRC)
 List of competed or on-going contracts
of similar nature
 Medical Certificate, NBI Clearance
and pertinent documents
Foreman Three (3) Years of similar nature
Welder Three (3) Years of similar nature
Tinsman Three (3) Years of similar nature
10.5 The minimum major equipment requirements are the following:
1. Cutters
2. Cleaning Equipment, such as vacuum
3. Hauling Tools and Equipment, such as but not limited to wire ropes, sheaves
and hauling trucks
4. Lifting Equipment, such as pulleys
12 Alternative Bids shall not be accepted.
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15.1 The bid security must be in any of the following forms issued in favor of the
DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES (DENR):
Bid Security: Cash, Cashier’s/ Bid Security:
Project ABC Manager’s Check, Bank Draft /
Surety Bond (5%)
Original Bid Securing
(P) Guarantee, Irrevocable Letter of Declaration
Credit (2%) (P) (P)
No required
1,220,442.76 24,408.86 61,022.14
percentage
19.2 Partial Bid is not Allowed.
20 Post Qualification: Within a non-extendible period of five (5) calendar days from
receipt by the supplier of the Notice from the BAC that the supplier has the
Single/Lowest Calculated Bid (S/LCB), the Supplier shall submit and/or present the
following requirements for post qualification:
1. For Eligibility Documents:
A. In case bidder submitted its Certificate of PhilGEPS Registration
(Platinum Membership) during the bid submission, present original
copy and submit certified true copy of the following Class “A” eligibility
documents:
i. Registration certificate from SEC, Department of Trade and
Industry (DTI) for sole proprietorship, or CDA for cooperatives;
ii. Copy of Business/Mayor’s Permit for 2021 issued to bidder by
the city or municipality where the principal place of business of
the bidder is located or the equivalent document for Exclusive
Economic Zones or Areas;
iii. Current and valid Tax Clearance per E.O. 398, series of 2005,
as finally reviewed and approved by the Bureau of Internal
Revenue (BIR);
iv. Audited Financial Statements (AFS) for CY 2020 with stamped
“received” by the Bureau of Internal Revenue (BIR) or its duly
accredited and authorized institutions dated CY 2021;
B. In case bidder submitted the Class “A” eligibility documents during

the bid submission, present original copies of the same and submit
copy of the Certificate of PhilGEPS Registration (Platinum
Membership).
(In case of Joint Venture between local companies, both partners must
present/submit the Class “A” eligibility documents. In case of foreign partner,
item “1.A.i” is not applicable, but must submit any equivalent document.)
2. Present original copy and submit certified true copy of the following:
a) 2020 Annual Income Tax Return and Latest Income Tax Returns per
Revenue Regulations 3-2005; Tax returns filed through the Electronic
Filing and Payments System (EFPS). The latest income and business
tax returns are those within the last six months preceding the date of bid
submission (including copy of VAT returns and corresponding payments
for the last 6 months):
b) POs or Contracts for all Ongoing Contracts as listed per submitted
Annex I with corresponding contact details (contact person/email
address/contact number);
c) Certificate of Site Inspection issued by the General Services Division
d) Valid and current SSS Clearance or Latest Quarter Premium
Remittances and DOLE Clearance/Certificate of No Pending Case or
Undertaking to present original and submit certified true copy of a valid
and current SSS Clearance or latest quarter premium remittances and
DOLE Clearance if declared as Lowest/Single Calculated and
Responsive Bid (L/SCRB) per Annex VI.
Page 18 of 63
(In case of Joint Venture between local companies, both partners must
present/submit above item a. In case of foreign partner, must present/submit
Corporate Financial Statement or Annual Report)
3. Submit original copy of the following:

a) Company Profile (per Annex VII). Company printed brochure may be
included;
b) Vicinity map/location of the business
c) List of contractor’s Key Personnel & support staff attached with
Certificate of Availability of Key Personnel (per Annex VIII); Curriculum
Vitae and copies of the following additional documentary requirements:
No Key Personnel/
Documentary Requirements
. Support Staff
 Valid and current PRC ID.
1 Project Engineer  Certification or equivalent
document to prove three (3) years
of experience.
 Certification or equivalent
2 Foreman document to prove three (3) years
of experience.
3 Welder document to prove three (3) years
of experience.
4 Tinsman document to prove three (3) years
of experience.
(In case of Joint Venture, both partners must present/submit items a to b)
4. Present original copy of the following:

a) Constructor’s Performance Evaluation Summary (CPES) with a Final
Rating of at least Satisfactory; or Owners Certificate of Acceptance; or
Owner’s Certificate of Completion per submitted Annex I-A Statement of
Single Largest Completed Contract
b) Valid and current PCAB License duly signed by the Company’s Authorized
Managing Officer with Classification/Category in General Building/General
Engineering with at least License Category C or D and Size Range of Small
B. The PCAB license must indicate “PCAB registered contractor for
5. Submit certified true copies of the Eligibility, Technical and Financial
Documents in two (2) sets, marked as “COPY 1” and “COPY 2”.
6. Submit digital/scanned copy of the Eligibility, Technical, Financial and
Post-Qualification Documents stored in Universal Serial Bus (USB) flash
drive.
Failure of the supplier, declared as Single/Lowest Calculated Bid (S/LCB), to duly
submit the above requirements or a finding against the veracity of such shall be
ground for forfeiture of the bid security and disqualify the Supplier for award.
21 Additional contract documents relevant to the Project that may be required by
existing laws and/or the Procuring Entity, such as
1. construction schedule and S-curve;
2. manpower schedule, construction methods;
3. equipment utilization schedule;
4. construction safety and health program approved by the DOLE; and
5. other acceptable tools of project scheduling.
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Section IV. General Conditions of

Contract
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1. Scope of Contract
This Contract shall include all such items, although not specifically mentioned, that can
be reasonably inferred as being required for its completion as if such items were
expressly mentioned herein. All the provisions of RA No. 9184 and its 2016 revised
IRR, including the Generic Procurement Manual, and associated issuances, constitute
the primary source for the terms and conditions of the Contract, and thus, applicable
in contract implementation. Herein clauses shall serve as the secondary source for
the terms and conditions of the Contract.
This is without prejudice to Sections 74.1 and 74.2 of the 2016 revised IRR of RA No.
9184 allowing the GPPB to amend the IRR, which shall be applied to all procurement
activities, the advertisement, posting, or invitation of which were issued after the
effectivity of the said amendment.
2. Sectional Completion of Works
If sectional completion is specified in the Special Conditions of Contract (SCC),

references in the Conditions of Contract to the Works, the Completion Date, and the
Intended Completion Date shall apply to any Section of the Works (other than
references to the Completion Date and Intended Completion Date for the whole of the
Works).
3. Possession of Site
3.1. The Procuring Entity shall give possession of all or parts of the Site to the
Contractor based on the schedule of delivery indicated in the SCC, which
corresponds to the execution of the Works. If the Contractor suffers delay or
incurs cost from failure on the part of the Procuring Entity to give possession in
accordance with the terms of this clause, the Procuring Entity’s Representative
shall give the Contractor a Contract Time Extension and certify such sum as
fair to cover the cost incurred, which sum shall be paid by Procuring Entity.
3.2. If possession of a portion is not given by the above date, the Procuring Entity
will be deemed to have delayed the start of the relevant activities. The resulting
adjustments in contract time to address such delay may be addressed through
contract extension provided under Annex “E” of the 2016 revised IRR of RA No.
9184.
4. The Contractor’s Obligations
The Contractor shall employ the key personnel named in the Schedule of Key
Personnel indicating their designation, in accordance with ITB Clause 10.3 and
specified in the BDS, to carry out the supervision of the Works.
The Procuring Entity will approve any proposed replacement of key personnel only if
their relevant qualifications and abilities are equal to or better than those of the
personnel listed in the Schedule.
5. Performance Security
5.1. Within ten (10) calendar days from receipt of the Notice of Award from the
Procuring Entity but in no case later than the signing of the contract by both
parties, the successful Bidder shall furnish the performance security in any of
the forms prescribed in Section 39 of the 2016 revised IRR.
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5.2. The Contractor, by entering into the Contract with the Procuring Entity,
acknowledges the right of the Procuring Entity to institute action pursuant to
RA No. 3688 against any subcontractor be they an individual, firm, partnership,
corporation, or association supplying the Contractor with labor, materials and/or
equipment for the performance of this Contract.
6. Site Investigation Reports
The Contractor, in preparing the Bid, shall rely on any Site Investigation Reports
referred to in the SCC supplemented by any information obtained by the Contractor.
7. Warranty
7.1. In case the Contractor fails to undertake the repair works under Section 62.2.2
of the 2016 revised IRR, the Procuring Entity shall forfeit its performance
security, subject its property(ies) to attachment or garnishment proceedings,
and perpetually disqualify it from participating in any public bidding. All payables
of the GOP in his favor shall be offset to recover the costs.
7.2. The warranty against Structural Defects/Failures, except that occasioned-on

force majeure, shall cover the period from the date of issuance of the Certificate
of Final Acceptance by the Procuring Entity. Specific duration of the warranty
is found in the SCC.
8. Liability of the Contractor
Subject to additional provisions, if any, set forth in the SCC, the Contractor’s liability
under this Contract shall be as provided by the laws of the Republic of the Philippines.
If the Contractor is a joint venture, all partners to the joint venture shall be jointly and
severally liable to the Procuring Entity.
9. Termination for Other Causes
Contract termination shall be initiated in case it is determined prima facie by the

Procuring Entity that the Contractor has engaged, before, or during the implementation
of the contract, in unlawful deeds and behaviors relative to contract acquisition and
implementation, such as, but not limited to corrupt, fraudulent, collusive, coercive, and
obstructive practices as stated in ITB Clause 4.
10. Dayworks
Subject to the guidelines on Variation Order in Annex “E” of the 2016 revised IRR of
RA No. 9184, and if applicable as indicated in the SCC, the Dayworks rates in the
Contractor’s Bid shall be used for small additional amounts of work only when the
Procuring Entity’s Representative has given written instructions in advance for
additional work to be paid for in that way.
11. Program of Work
11.1. The Contractor shall submit to the Procuring Entity’s Representative for
approval the said Program of Work showing the general methods,
arrangements, order, and timing for all the activities in the Works. The
submissions of the Program of Work are indicated in the SCC.
11.2. The Contractor shall submit to the Procuring Entity’s Representative for
approval an updated Program of Work at intervals no longer than the period
Page 22 of 63
stated in the SCC. If the Contractor does not submit an updated Program of
Work within this period, the Procuring Entity’s Representative may withhold the
amount stated in the SCC from the next payment certificate and continue to
withhold this amount until the next payment after the date on which the overdue
Program of Work has been submitted.
12. Instructions, Inspections and Audits
The Contractor shall permit the GOP or the Procuring Entity to inspect the Contractor’s
accounts and records relating to the performance of the Contractor and to have them
audited by auditors of the GOP or the Procuring Entity, as may be required.
13. Advance Payment
The Procuring Entity shall, upon a written request of the Contractor which shall be
submitted as a Contract document, make an advance payment to the Contractor in an
amount not exceeding fifteen percent (15%) of the total contract price, to be made in
lump sum, or at the most two installments according to a schedule specified in the
SCC, subject to the requirements in Annex “E” of the 2016 revised IRR of RA No. 9184.
14. Progress Payments
The Contractor may submit a request for payment for Work accomplished. Such
requests for payment shall be verified and certified by the Procuring Entity’s
Representative/Project Engineer. Except as otherwise stipulated in the SCC,
materials and equipment delivered on the site but not completely put in place shall not
be included for payment.
15. Operating and Maintenance Manuals
15.1. If required, the Contractor will provide “as built” Drawings and/or operating and
maintenance manuals as specified in the SCC.
15.2. If the Contractor does not provide the Drawings and/or manuals by the dates
stated above, or they do not receive the Procuring Entity’s Representative’s
approval, the Procuring Entity’s Representative may withhold the amount
stated in the SCC from payments due to the Contractor.
Page 23 of 63
Section V. Special Conditions of

Contract
Page 24 of 63
Special Conditions of Contract

GCC Clause
2 No further instruction.
The schedule of delivery of the possession of the site to the Contractor

3.1
is based on the Section VI of the Bidding Documents.
The site investigation reports necessary for the project shall be provided
6
by the End-user unit.
The warranty against Structural Defects/Failures, except that occasioned-
7.2 on force majeure, shall cover the period of Two (2) years from the date
of issuance of Certificate of Final Acceptance by the DENR.
10 No dayworks are applicable to the contract.
The Contractor shall submit the Program of Work to the Procuring

11.1 Entity’s Representative within fourteen (14) calendar days from receipt
of the Notice of Award.
The amount to be withheld for late submission of an updated Program of
11.2
Work is Ten Thousand Pesos (PhP10,000.00).
The amount of the advance payment shall not exceed 15% of the total
13
contract price and schedule of payment.
Materials and equipment delivered on the site but not completely put in
14
place shall be excluded for payment.
The date by which operating and maintenance manuals are required is
upon delivery of the required items as specified in the Section VI of the
Bidding Documents.
15.1
The date by which “as built” drawings are required prior to acceptance
and shall be part of the documentary requirement for processing of final
payment.
The amount to be withheld for failing to produce “as built” drawings and/or
15.2 operating and maintenance manuals by the date required is Ten
Thousand Pesos (PhP10,000.00).
Page 25 of 63
Section VI. Specifications
Page 26 of 63
PLEASE USE THIS BID FORM. DO NOT RETYPE OR ALTER

(page 1 of 15)
Instruction to Bidders: Please fill up the form accordingly and sign the Bidder’s
Undertaking. Failure to conform will result in a rating of “FAILED”.
I. TERMS OF REFERENCE
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II. OTHER REQUIREMENTS
1. Contractor to submit pictures/photos before, during and after repair and

rehabilitation.
2. All Materials to be used must be compliant with the Product Quality Standards set
by the Bureau of Philippine Standards-DTI
3. All Materials to be used in the project must be presented for approval to DENR
Authorized Representatives prior to its installation.
4. Bidder has no overdue deliveries or unperformed services intended for DENR.
5. Bidder did not participate as a consultant in the preparation of the design or
technical specification of the WORKS subject of the bid.
III. REQUIREMENTS IF AWARDED THE CONTRACT

The Contractor shall submit the following within fourteen (14) calendar days after
issuance of the Notice of Award:
A Detailed Program of Work for approval of DENR’s Authorized Representative,
which shall include among others:
a) The order in which it intends to carry out the work including anticipated
timing for each stage of design/detailed engineering and construction.
b) Periods for review of specific outputs and any other submissions and
approvals.
c) Sequence of timing for inspections and tests as specified in the contract
documents.
d) Number of names and personnel to be assigned for each stage of the work.
e) List of Equipment required on site for each major stage of the work.
f) Description of the quality control system to be utilized for the project.
I/We, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as
applicable, hereby BID to (supply/deliver/perform/comply) the above Terms of Reference
I/We undertake, if our bid is accepted, to deliver the goods/services in accordance with the terms and
conditions contained in the bid documents, including the posting of the required performance security
within ten (10) calendar days from receipt of the Notice of Award.
Until a formal contract/order confirmation is prepared and signed, this Bid is binding on us.
____________________________________________________________
Name of Company (in print)
________________________________________
Signature of Company Authorized Representative
___________________________________________________
Name & Designation (in print)
__________________________________
Date
Page 41 of 63
Section VII. Drawings
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(page 1 of 1)
(For reference only)
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Section VIII. Bill of Quantities
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Page 1 of 2
BILL OF QUANTITIES
(Prices must be inclusive w/ VAT)

Approved Budget for the Contract – PhP1,220,442.76
Instruction to the Bidder: Indicate cost per line item. DO NOT LEAVE ANY
BLANK. FAILURE TO CONFORM WILL RESULT IN A RATING OF “FAILED”.
UNIT COST TOTAL COST

DESCRIPTION QTY. UNIT
in PhP in PhP
I. DEMOLITION AND SITE CLEARING
Removal of existing Roofing

Sheets which includes disposal 1 lot
and stock pilling
SUB-TOTAL I
II. ROOFING/TIN WORKS
(a) Roof Framing (area = 1,642.00 sq.m.)

Repair and Replacement of
1 lot
Damaged Roof Framing
(b) Roofing Sheets (area = 1,642.00 ln.m.)
MATERIALS
0.50mm Pre-painted roofing -
1,692.00 ln.m.
Rib Type
0.50mm Pre-painted Gutter 69 pcs.
0.50mm Pre-painted Flashing 33 pcs.
Metal Tekscrew 17,557 pcs.
Blind Rivets 8 boxes

Miscellaneous
Materials(Sealant,Cutting 1 lot
Disc,Hacksaw Blade)
SUB-TOTAL II
Page 45 of 63
Page 2 of 2
UNIT COST TOTAL COST
DESCRIPTION QTY. UNIT
in PhP in PhP
III. PLUMBING WORKS
MATERIALS
SEWERAGE SYSTEM:
4"x10' uPVC pipes series 1000 75 pcs.
PVC Solvent Cement 250 cc 15 pcs.
Miscellaneous Materials
1 lot
(assorted pvc fittings, etc)
SUB-TOTAL III
SUMMARY in PhP
I. DEMOLITION AND SITE CLEARING
II. ROOFING/TIN WORKS
III. PLUMBING WORKS
TOTAL MATERIAL COST
DIRECT COST
A. MATERIALS
B. LABOR
C. MOBILIZATION/DEMOBILIZATION
INDIRECT COST
D. OCM COST
E. CONTRACTOR’S PROFIT
F. VAT & WITHHOLDING TAX
GRAND TOTAL OF THE PROJECT
___________________________________
Name of Company (in print)
________________________________________
Signature of Company Authorized Representative
___________________________________________________
Name & Designation (in print)
__________________________________
Date
Page 46 of 63
Section IX. Checklist of Technical

and Financial Documents
Page 47 of 63
DENR BIDS AND AWARDS COMMITTEE

CHECKLIST OF TECHNICAL AND FINANCIAL DOCUMENTS
Project: REPAIR AND REHABILITATION OF THIRD FLOOR ROOFING OF THE MAIN
Bid Ref. No.: DENR-CO-2021-009
APPROVED BUDGET FOR THE CONTRACT: P1,220,442.76
ENVELOPE 1: TECHNICAL COMPONENT

CLASS "A" DOCUMENTS
A. LEGAL DOCUMENTS
(a) Valid and current Certificate of PhilGEPS Registration (Platinum Membership) issued to bidder;
[Note: The valid and current Certificate of Registration (Platinum Membership) shall reflect the updated
 eligibility documents. Should the Annex A of said Certificate reflects not updated documents, the bidder shall
submit, together with the certificate certified true copies of the updated documents]
OR
(b) Registration certificate from SEC, Department of Trade and Industry (DTI) for sole proprietorship,
 or CDA for cooperatives or its equivalent document; and
(c) Copy of any of Business/Mayor’s Permit for 2020 issued to bidder by the city or municipality where
the principal place of business of the bidder is located or the equivalent document for Exclusive
 Economic Zones or Areas;
and
(d) Current and valid Tax Clearance per E.O. 398, series of 2005, as finally reviewed and approved by
 the Bureau of Internal Revenue (BIR);
B. TECHNICAL DOCUMENTS
(e) Statement of all its ongoing government and private contracts, including contracts awarded but not
 yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid
(per Annex I);
(f) Statement of the Bidder’s Single Largest Completed Contract (SLCC) similar to the contract to be
bid (per Annex I-A).
For purposes of this project, similar contracts shall refer to contracts involving
repair/renovation/rehabilitation/construction of buildings.
Any of the following documents must be submitted/attached corresponding to listed completed
largest contracts per Annex I-A:
(a) Constructor’s Performance Evaluation System (CPES) with a Final Rating of at least
 SATISFACTORY; or
(b) Owner’s Certificate of Acceptance, or
(c) Owner’s Certificate of Completion
However, contractors under Small A and Small B categories without similar experience on the
contract to be bid may be allowed to bid if the cost of such contract is not more than the Allowable
Range of Contract Cost (ARCC) of their registration based on the guidelines as prescribed by the
PCAB.
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(g) Valid and current Philippine Contractors Accreditation Board (PCAB) License, duly signed by the
Authorized Managing Officer, with Principal Classification in General Building Category C or D and
 at least Small B Contractor. The PCAB license must indicate “PCAB registered contractor for
OR
Special PCAB License in case of Joint Venture; and registration for the type and cost of the contract
 to be bid.
(h) Original Bid Security must be issued in favor of the DEPARTMENT OF ENVIRONMENT AND
NATURAL RESOURCES (DENR) (must be valid for at least 120 calendar days from the date of
bid opening); any one of the following forms:
Bid Security: Cash, Cashier’s/ Bid Security:
Project ABC Manager’s Check, Bank Draft /
Surety Bond (5%)
Original Bid Securing
(P) Guarantee, Irrevocable Letter of Declaration
Credit (2%) (P) (P)
No required
1,220,442.76 24,408.86 61,022.14
Amount
1. Bid Securing Declaration per Annex II;

2. The Cashier’s/Manager’s Check shall be issued by a Local, Universal or Commercial Bank
3. The Bank Draft/Guarantee or Irrevocable Letter of Credit shall be issued by a Local
Universal or Commercial Bank; or
4. Should bidder opt to submit a Surety Bond as Bid Security, the surety bond must be callable
on demand and must be issued by a surety or insurance company duly certified by the
Insurance Commission as authorized to issue such bond. Together with the surety bond, a
certification from Insurance Commission must be submitted by the bidder which must state
that the surety or insurance company is specifically authorized to issue surety bonds.
5. For submission of Bank Draft/Guarantee or Irrevocable Letter of Credit or Surety Bond, the
following must be stated/specified in the Bid Security:
The following are the grounds for forfeiture of Bid Security
 IF A BIDDER:
a) Withdraws its bid during the period of bid validity.
b) Does not accept the correction of errors pursuant to Section 32.2.1 of the IRR of RA 9184.
c) Fails to submit the Post Qualification requirements within the prescribed period or a finding
against their veracity thereof.
d) Submission of eligibility requirements containing false information or falsified documents.
e) Submission of bids that contain false information or falsified documents, or the concealment
of such information in the bids in order to influence the outcome of eligibility screening or
any other stage of the public bidding.
f) Allowing the use of one’s name, or using the name of another for purposes of public bidding.
g) Withdrawal of a bid, or refusal to accept an award, or enter into contract with the
Government without justifiable cause, after the Bidder had been adjudged as having
submitted the Lowest Calculated and Responsive Bid.
h) Refusal or failure to post the required performance security within the prescribed time.
i) Refusal to clarify or validate in writing its bid during post-qualification within a period of
seven (7) calendar days from receipt of the request for clarification.
j) Any documented unsolicited attempt by a bidder to unduly influence the outcome of the
bidding in his favor.
k) Failure of the potential joint venture partners to enter into the joint venture after the bid is
declared as successful.
l) All other acts that tend to defeat the purpose of the competitive bidding, such as habitually
withdrawing from bidding, submitting late Bids or patently insufficient bid, for at least three
(3) times within a year, except for valid reasons.
 IF THE SUCCESSFUL BIDDER:
a) fails to sign the contract in accordance with Section 40 of the Revised IRR of RA 9184; or
b) fails to furnish performance security in accordance with Section 40 of the Revised IRR of
RA 9184.
Note: Duly notarized or unnotarized Bid Securing Declaration shall be accepted pursuant to
GPPB Resolution No. 09-2020 dated 07 May 2020.
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(i) Conformity with Project Specifications as specified in the Section VI of the Bidding Documents
attached with the following:
1. Organizational Chart for the contract to bid;
2. List of contractor’s Key Personnel to be assigned to the contract to be bid, with their complete
qualifications and experience data and other requirements as specified below. Required Key
Personnel are as follows:
Key Personnel Experience Documentary Requirements
 Valid and current Professional
Project Engineer Three (3) Years Identification Card issued by
 Professional Regulatory
Commission (PRC)
Foreman Three (3) Years  Curriculum Vitae
Welder Three (3) Years  Curriculum Vitae
Tinsman Three (3) Years  Curriculum Vitae
3. List of contractor’s equipment units, which are owned, leased, and/or under purchase
agreements, supported by certification of availability of equipment from the equipment
lessor/vendor for the duration of the project.
(j) Original Omnibus Sworn Statement in accordance with Section 25.3 of the IRR of RA 9184 and
using the prescribed form attached as Annex III with attached Proof of Authority of the bidder’s
authorized representative/s:
i. FOR SOLE PROPRIETORSHIP (IF OWNER OPTS TO APPOINT A REPRESENTATIVE):

Notarized or unnotarized Special Power of Attorney.
ii. FOR CORPORATIONS, COOPERATIVE OR THE MEMBERS OF THE JOINT VENTURE:
Notarized or unnotarized Secretary’s Certificate evidencing the authority of the designated
representative/s.

Notes: 1) Should there be more than one (1) appointed authorized representatives, use
the word “any of the following” or “OR”, otherwise, all authorized
representatives must sign/initial the bid submission.
2) Unnotarized documents shall be accepted pursuant to GPPB Resolution No.
09-2020 dated 07 May 2020.
IN THE CASE OF UNINCORPORATED JOINT VENTURE: Each member shall submit a separate
Special Power of Attorney and/or Secretary’s Certificate evidencing the authority of the designated
representative/s.
C. FINANCIAL DOCUMENTS
 (k) Audited Financial Statements (AFS) for CY 2020 with stamped “received” by the Bureau of
Internal Revenue (BIR) or its duly accredited and authorized institutions dated CY 2021;
(l) Net Financial Contracting Capacity (NFCC) computation, in accordance with ITB Clause 5.5, (per
Annex IV).
 The NFCC computation must be equal to the ABC of this project. The detailed computation using
the required formula must be provided.
In case of Joint Venture, the partner responsible to submit the NFCC shall likewise submit
the Statement of all its ongoing contracts and the Latest Audited Financial Statements.
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Class “B” Document: (For Joint Venture)

(m) Class “B” Document: (For Joint Venture)
(i) Valid Joint Venture Agreement (JVA)

The JVA must specify which Partner/Company of the JV shall be designated as
Authorized Representative. It must also clearly state the Name of the Officer/s
designated as the Authorized Representative/s of the Joint Venture.
(ii) Each partner of a JV shall likewise submit the following:

a) Valid and current Certificate of PhilGEPS Registration
 b) Valid and current PCAB License.
(iii) Submission of the following by any of the JV partners constitute compliance:

a) Statement of All Ongoing Contracts whether similar or not similar in nature (Annex
I)
b) Statement of Single Largest Completed Contract (Annex I-A)
c) Duly signed NFCC
(iv) Entities forming themselves into a Joint Venture shall likewise submit an
additional PCAB license to act in the capacity of such joint venture.
ENVELOPE 2: FINANCIAL DOCUMENTS

Completed and signed Financial Bid Form. Bidder must submit the following:
1. Bid Form per Annex V;
2. Bid Prices in the Bill of Quantities per Section VIII;
3. Detailed estimates, including a summary sheet indicating the unit prices of
construction materials, labor rates, and equipment rentals used in coming up with
the Bid;
 4. Cash flow by quarter or payment schedule;
5. Digital copy stored in Universal Serial Bus (USB) flash drive in Excel File of Item
Nos. 2 to 4.
The ABC is inclusive of VAT. Any proposal with a financial component exceeding the ABC
Note: In case of inconsistency between the Checklist of Requirements for Bidders and the
provisions in the Instruction to Bidders/Bid Data Sheet, the Instruction to Bidders/Bid Data
Sheet shall prevail.
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Section X. Prescribed/Sample Forms
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Annex I
(Bidder’s Company Letterhead)
REPAIR AND REHABILITATION OF THIRD FLOOR ROOFING OF THE MAIN BUILDING OF THE DEPARTMENT OF ENVIRONMENT AND
NATURAL RESOURCES-CENTRAL OFFICE (DENR-CO)
Approved Budget for the Contract – P1,220,442.76
Statement of All Ongoing Government and Private Contracts, including contracts awarded but not yet started, if any, whether similar or not similar
in nature and complexity to the contract to be bid
CONTRACTOR’S
ROLE DATE OF TOTAL
(whether sole TOTAL COMPLETION CONTRACT PERCENTAGES OF VALUE OF
NAME OF OWNER’S NATURE
DATE OF CONTRACT contractor, CONTRACT OR VALUE AT PLANNED & ACTUAL OUTSTANDING
THE NAME AND OF WORK
CONTRACT DURATION subcontractor, or VALUE AT ESTIMATED COMPLETION ACCOMPLISHMENTS, WORKS, IF
CONTRACT ADDRESS (ii.5)
(ii.2) (ii.3) partner in JV and AWARD COMPLETION IF IF APPLICABLE APPLICABLE
(ii.1) (ii.4)
percentage of (ii.7) TIME APPLICABLE (ii.10) (ii.11)
participation) (ii.8) (ii.9)
(ii.6)
Note: Copies of Pos/Contracts to be submitted only during Post-Qualification if declared as the S/LCB
CERTIFIED CORRECT:
____________________________________
Name & Signature of Authorized Representative
____________________________________
Position
____________________________________
Date
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Annex I-A
REPAIR AND REHABILITATION OF THIRD FLOOR ROOFING OF THE MAIN BUILDING DEPARTMENT OF ENVIRONMENT AND
NATURAL RESOURCES-CENTRAL OFFICE (DENR-CO)
Statement of Single Largest Completed Contract/s of Similar Nature Equivalent to at Least Fifty Percent (50%) of the ABC
CONTRACTOR’S
CONTRACT ROLE DATE OF DATE OF
NAME AND TOTAL TOTAL
DURATION OWNER’S (whether sole PERCENTAGES OF NOTICE OF OWNER’S
DATE OF contractor, CONTRACT DATE OF CONTRACT
THE
AND NAME AND PLANNED & ACTUAL AWARD OR CERTIFICATE
NATURE OF ADDRESS subcontractor, or VALUE AT COMPLETION VALUE AT
CONTRACT partner in JV and ACCOMPLISHMENTS NOTICE TO OF
WORK AWARD COMPLETION
percentage of PROCEED ACCEPTANCE
participation)
Note: Attach copy of any of the following documents to this Statement:

1) CPES Final Rating with at least Satisfactory Rating; or 2) Owner’s Certificate of Acceptance; or 3) Owner’s Certificate of Completion
However, contractors under Small A and Small B categories without similar experience on the contract to be bid may be allowed to bid if the cost of such contract is not
more than the Allowable Range of Contract Cost (ARCC) of their registration based on the guidelines as prescribed by the PCAB.
CERTIFIED CORRECT:
____________________________________
____________________________________
Position
____________________________________
Date
Page 54 of 63
Annex II
REPUBLIC OF THE PHILIPPINES)

CITY OF _______________________) S.S.
BID-SECURING DECLARATION
To: DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES (DENR)
I/We, the undersigned, declare that:
1. I/We understand that, according to your conditions, bids must be supported by a Bid
Security, which may be in the form of a Bid-Securing Declaration.
2. I/We accept that: (a) I/we will be automatically disqualified from bidding for any contract
with any procuring entity for a period of two (2) years upon receipt of your Blacklisting
Order; and, (b) I/we will pay the applicable fine provided under Section 6 of the
Guidelines on the Use of Bid Securing Declaration1, within fifteen (15) days from
receipt of the written demand by the procuring entity for the commission of acts
resulting to the enforcement of the bid securing declaration under Sections 23.1 (b),
34.2, 40.1, and 69.1, except 69.1 (f) of the IRR of RA 9184; without prejudice to the
other legal action the government may undertake.
3. I/We understand that this Bid-Securing Declaration shall cease to be valid on the
following circumstances:
(a) Upon expiration of the bid validity period, or any extension thereof pursuant to your
request;
(b) I am/we are declared ineligible or post-disqualified upon receipt of your notice to
such effect, and (i) I/we failed to timely file a request for reconsideration or (ii) I/we
filed a waiver to avail of said right;
(c) I am/we are declared as the bidder with the Single/Lowest Calculated and
Responsive Bid, and I/we have furnished the performance security and signed the
Contract.
IN WITNESS WHEREOF, I/We have hereunto set my/our hand/s this ____ day of [month]
[year] at [place of execution].
[Insert NAME OF BIDDER’S

AUTHORIZED REPRESENTATIVE]
[Insert signatory’s legal capacity]
Affiant
[Jurat]
[Format shall be based on the latest Rules on Notarial Practice]
Page 55 of 63
Annex III
(Page 1 of 2)
REPAIR AND REHABILITATION OF THIRD FLOOR ROOFING OF THE MAIN BUILDING
OF THE DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES-CENTRAL
OFFICE (DENR-CO)
Omnibus Sworn Statement

REPUBLIC OF THE PHILIPPINES )
CITY/MUNICIPALITY OF ______ ) S.S.
AFFID AVIT
I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of
Affiant], after having been duly sworn in accordance with law, do hereby depose and state that:
1. Select one, delete the other:
If a sole proprietorship: I am the sole proprietor or authorized representative of [Name of

Bidder] with office address at [address of Bidder];
If a partnership, corporation, cooperative, or joint venture: I am the duly authorized and

designated representative of [Name of Bidder] with office address at [address of Bidder];
2. Select one, delete the other:

If a sole proprietorship: As the owner and sole proprietor, or authorized representative of
[Name of Bidder], I have full power and authority to do, execute and perform any and all
acts necessary to participate, submit the bid, and to sign and execute the ensuing contract
for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached
duly notarized Special Power of Attorney;
If a partnership, corporation, cooperative, or joint venture: I am granted full power and

authority to do, execute and perform any and all acts necessary to participate, submit the
bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name
of the Procuring Entity], as shown in the attached [state title of attached document showing
proof of authorization (e.g., duly notarized Secretary’s Certificate, Board/Partnership
Resolution, or Special Power of Attorney, whichever is applicable;)];
3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the
Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign
government/foreign or international financing institution whose blacklisting rules have been
recognized by the Government Procurement Policy Board; by itself or by relation,
membership, association, affiliation, or controlling interest with another blacklisted person
or entity as defined and provided for in Uniform Guidelines on Blacklisting;
4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic
copy of the original, complete, and all statements and information provided therein are true
and correct;
5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized
representative(s) to verify all the documents submitted;
Page 56 of 63
Annex III
(Page 2 of 2)
6. Select one, delete the rest:
If a sole proprietorship: The owner or sole proprietor is not related to the Head of the
Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical
Working Group, and the BAC Secretariat, the head of the Project Management Office or
the end-user unit, and the project consultants by consanguinity or affinity up to the third
civil degree;
If a partnership or cooperative: None of the officers and members of [Name of Bidder] is

related to the Head of the Procuring Entity, members of the Bids and Awards Committee
(BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project
Management Office or the end-user unit, and the project consultants by consanguinity or
affinity up to the third civil degree;
If a corporation or joint venture: None of the officers, directors, and controlling stockholders
of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and
Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the
head of the Project Management Office or the end-user unit, and the project consultants
by consanguinity or affinity up to the third civil degree;
7. [Name of Bidder] complies with existing labor laws and standards; and
8. [Name of Bidder] is aware of and has undertaken the following responsibilities as a Bidder:
a) Carefully examine all of the Bidding Documents;

b) Acknowledge all conditions, local or otherwise, affecting the implementation of the
Contract;
c) Made an estimate of the facilities available and needed for the contract to be bid, if
any; and
d) Inquire or secure Supplemental/Bid Bulletin(s) issued for the [Name of the Project].
9. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount, fee, or
any form of consideration, pecuniary or otherwise, to any person or official, personnel or
representative of the government in relation to any procurement project or activity.
10. In case advance payment was made or given, failure to perform or deliver any of the
following obligations and undertakings in the contract shall be sufficient grounds to
constitute criminal liability for Swindling (Estafa) or the commission of faud with
unfaithfulness or abuse of confidence through misappropriating or converting any payment
received by a person or entity under an obligation involving the duty to deliver certain goods
or services, to the prejudice of the public and the government of the Philippines pursuant
to Article 3154 of Act No. 3815 s. 1930, as amended, or the Revised Penal Code.
IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at
____________, Philippines.
[Insert
NAME OF BIDDER’S
AUTHORIZED REPRESENTATIVE]
[Insert signatory’s legal capacity]
Affiant
[Jurat]
[Format shall be based on the latest Rules on Notarial Practice]
Page 57 of 63
Annex IV
OFFICE (DENR-CO)
CERTIFICATE OF NET FINANCIAL CONTRACTING CAPACITY

(Please show figures at how you arrived at the NFCC)
Our Net Financial Contracting Capacity (NFCC) which is at least equal to the total ceiling
price we are bidding is computed as follows:
CA = Current Assets P
LESS -
CL = Current Liabilities P
Sub-total 1 P
X 15
Sub-total 2 P
LESS -
C = Value of all outstanding or uncompleted portions P
of the project under on-going contracts, including
awarded contracts yet to be started coinciding with
the contract for this Project
NET FINANCIAL CONTRACTING CAPACITY P
______________________________________
_____________________________________
Position / Date
Notes:
1) The phrase “the values of the bidder’s Current Assets and Current Liabilities” refers to the values of the
current assets and liabilities reflected in the submitted Annual Income Tax Return and Audited Financial
Statements filed through BIR’s Electronic Filing and Payment System (eFPS).
2) The value of all outstanding or uncompleted contracts refers to those listed in Annex I
3) The detailed computation using the required formula must be shown as provided above.
4) The NFCC computation must at least be equal to the sum of ABC of the project.
Page 58 of 63
Annex V
(page 1 of 2)
BID FORM
OFFICE (DENR-CO)
_________________________________________________________________________
To: DENR Bids and Awards Committee

DENR-Central Office
DENR Main Building, DENR Compound
Visayas Avenue, Diliman, Quezon City
I/We, having examined the Philippine Bidding Documents (PBDs) including Supplemental or
Bid Bulletins, if any, the receipt of which is hereby duly acknowledge, declare that:
(a) I/We have no reservation to the PBDs, including the Supplemental or Bid Bulletins, if any,
for the Procurement Project: REPAIR AND REHABILITATION OF THIRD FLOOR
ROOFING OF THE MAIN BUILDING OF THE DEPARTMENT OF ENVIRONMENT AND
NATURAL RESOURCES-CENTRAL OFFICE (DENR-CO) per Bid Ref. No. DENR-CO-
2021-009;
(b) We offer to execute the Works for this Contract in accordance with the PBDs;
(c) The total price of our Bid in words and figures, excluding any discounts offered below is:
Amount in Figures (PhP): _________________________

Amount in Words: ___________________________________________
___________________________________________
(d) The discounts offered and the methodology for their application are: [Insert Information]
(e) The total bid price includes the cost of all taxes, such as, but not limited to: [specify the
applicable taxes, e.g. (i) value added tax (VAT), (ii) income tax, (iii) local taxes, and
(iv) other fiscal levies and duties], which are itemized herein and reflected in the
detailed estimates.
(f) Our Bid shall be valid within the period stated in the PBDs, and it shall remain binding
upon us at any time before the expiration of that period;
(g) If our Bid is accepted, we commit to obtain a Performance Security in the amount of
___________(amount in words)______________ PhP_____________, ____% of the
Contract Price for the due performance of the Contract, or a Performance Securing
Declaration in lieu of the allowable forms of Performance Security, subject to the terms
and conditions of issued GPPB guidelines (GPPB Resolution No. 09-2020) for this
purpose;
(h) I/We are not participating, as Bidders, in more than one Bid in this bidding process, other
than alternative offers in accordance with the Bidding Documents;
(i) I/We understand that this Bid, together with your written acceptance thereof included in
your notification of award, shall constitute a binding contract between us, until a formal
Contract is prepared and executed; and
(j) I/We understand that you are not bound to accept the Lowest Calculated Bid or any other
Bid that you may receive.
Page 59 of 63
Annex V
(page 2 of 2)
(k) I/We likewise certify/confirm that the undersigned, is the duly authorized
representative of the bidder, and granted full power and authority to do, execute
and perform any and all acts necessary to participate, submit the bid, and to sign
and execute the ensuing contract for the REPAIR AND REHABILITATION OF
THIRD FLOOR ROOFING OF THE MAIN BUILDING OF THE DEPARTMENT
OF ENVIRONMENT AND NATURAL RESOURCES-CENTRAL OFFICE (DENR-
CO) per Bid Ref. No. DENR-CO-2021-009 of the DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES.
(l) We acknowledge that failure to sign each and every page of this Bid Form,
including the Bill of Quantities, shall be a ground for the rejection of our bid.
_____________________________________
Name (in print)
______________________________
Legal Capacity
_______________________________________
Signature
_____________________________________
Duly authorized to sign the Bid for and behalf of:
__________________________
Date
Page 60 of 63
Annex VI

OFFICE (DENR-CO)
UNDERTAKING TO SUBMIT SSS CLEARANCE OR LATEST QUARTER PREMIUM

REMITTANCES AND DOLE CLEARANCE IF DECLARED AS THE LOWEST OR SINGLE
CALCULATED AND RESPONSIVE BID
I/We, (Name) , (Title or Capacity) , the duly authorized

representative of (Company/Bidder) , hereby commit that should we be declared as the
Lowest or Single Calculated and Responsive Bid, we shall present original and submit
Certified True Copy of our (1) Valid and Current SSS Clearance or latest quarter premium
remittances and (2) Valid and Current DOLE Clearance/Certificate of No Pending Case
pursuant to GPPB Circular 01-2008 dated 07 March 2008.
This Undertaking shall form part of the Post-Qualification Requirements for the
aforesaid procurement project.
Issued this _______ day of ________________ in _________________, Philippines.
___________________________________ ___________________________________
Name of Company (Bidder) Full Name of Authorized Representative
___________________________________ ___________________________________
Address Signature of Authorized Representative
___________________________________ ___________________________________
Tel. No./Fax No. E-mail Address
Page 61 of 63
Annex VII
OFFICE (DENR-CO)
COMPANY PROFILE
COMPANY NAME : _________________________________

ADDRESS : _________________________________
HEAD OFFICE : _________________________________

BRANCH : _________________________________
TELEPHONE NUMBER/S
HEAD OFFICE : _________________________________

BRANCH : _________________________________
FAX NUMBER/S
HEAD OFFICE : _________________________________
BRANCH : _________________________________
E-MAIL ADDRESS/ES : _________________________________
NUMBER OF YEARS IN BUSINESS : _________________________________
NUMBER OF EMPLOYEES _________________________________
LIST OF MAJOR STOCKHOLDERS : _________________________________

_________________________________
LIST OF BOARD OF DIRECTORS : _________________________________
_________________________________
LIST OF KEY PERSONNEL (NAME & : _________________________________

DESIGNATION WITH SIGNATURE) _________________________________
AS AUTHORIZED CONTACT
_________________________________
PERSONS FOR THIS PROJECT
[at least THREE (3)]
CERTIFIED CORRECT:
________________________________________________
_____________________________________
Position
____________________________
Date
Page 62 of 63
Annex VIII

OFFICE (DENR-CO)
CERTIFICATE OF AVAILABILITY OF KEY PERSONNEL
(Date of Issuance)
MARCIAL C. AMARO, JR., CESO III

Chairperson, Bids and Awards Committee
Department of Environment and Natural Resources-Central Office
Visayas Avenue, Diliman, Quezon City
Dear Sir:
In compliance with the requirements of the DENR-Central Office BAC for the bidding of the
(Name of the Contract), we certify that (Name of the Bidder/Company)
has in its employ key personnel as required in the Bidding Documents, who may be engaged
for the construction of the said contract.
Very truly yours,
(Name of Representative)
(Position/Designation)
(Name of the Bidder/Company)
Page 63 of 63

Bid Ref. No. DENR-CO-2021-009 Repair and Rehab of 3rd Flr. Roofing

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DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES

Visayas Avenue, Diliman, Quezon City,1128

REPAIR AND REHABILITATION OF THIRD

Approved Budget for the Contract: P1,220,442.76

BIDS AND AWARDS COMMITTEE

DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES

SECTION I. INVITATION TO BID ......................................................................................................... 6

SECTION IV. GENERAL CONDITIONS OF CONTRACT .................................................................. 20

SECTION VI. SPECIFICATIONS ......................................................................................................... 26

SECTION VII. DRAWINGS .................................................................................................................. 42

SECTION VIII. BILL OF QUANTITIES .............................................................................................. 44

SECTION IX. CHECKLIST OF TECHNICAL AND FINANCIAL ........................................................ 47

SECTION X. PRESCRIBED/SAMPLE FORMS ................................................................................. 522

furniture, stationery, materials for construction, or personal property of any

Section I. Invitation to Bid

10. The Schedule of Bidding Activities shall be as follows:

ACTIVITIES TIME VENUE

BAC Secretariat c/o Dianne G.

16 June 2021, (Wednesday) Online via Google Meet

BAC Secretariat Office, Annex

30 June 2021, (Wednesday) Online via Google Meet

(sgd.) NORLITO A. ENERAN, LL. M., CESO III

Section II. Instructions to Bidders

The Procuring Entity, Department of Environment and Natural Resources-Central

The Procurement Project (referred to herein as “Project”) is for the construction of

2.2. The source of funding is:

a. NGA, the General Appropriations Act.

4. Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices

A contract is considered to be “similar” to the contract to be bid if it has the

6. Origin of Associated Goods

The Procuring Entity has prescribed that Subcontracting is not allowed.

9. Clarification and Amendment of Bidding Documents

10. Documents Comprising the Bid: Eligibility and Technical Components

Contracting Parties to the Apostille Convention, only the translated documents

11. Documents Comprising the Bid: Financial Component

11.3. For Foreign-funded procurement, a ceiling may be applied to bid prices

12. Alternative Bids

13. Bid Prices

14. Bid and Payment Currencies

14.2. Payment of the contract price shall be made in Philippine Pesos.

15. Bid Security

16. Sealing and Marking of Bids

All envelopes shall:

TO : THE BIDS AND AWARDS COMMITTEE

(In Capital Letters, Indicate the Phrase):

17. Deadline for Submission of Bids

18. Opening and Preliminary Examination of Bids

18.2. The preliminary examination of Bids shall be governed by Section 30 of the

19. Detailed Evaluation and Comparison of Bids

20. Post Qualification

21. Signing of the Contract

Section III. Bid Data Sheet

Bid Data Sheet

7.1 Subcontracting is not allowed.

Key Personnel Experience License/Certificate

10.5 The minimum major equipment requirements are the following:

12 Alternative Bids shall not be accepted.

19.2 Partial Bid is not Allowed.

B. In case bidder submitted the Class “A” eligibility documents during