SEP MANUAL - Rokyzx Only
SEP MANUAL - Rokyzx Only
SEP MANUAL - Rokyzx Only
Operations Manual
Full Edition
CONTENTS
1 General......................................................................................1–1
1.0 Introduction........................................................................................1–1
1.1 Staff Discord Regulations..................................................................1–1
1.2 Minimum Requirements for Staff....................................................1–2
1.3 Competence of Crew.........................................................................1–2
1.4 Activity and Medical Fitness............................................................1–2
1.4.1 Activity Requirements.....................................................................................1 –3
1.4.2 Mental Health..................................................................................................1–3
1.4.3 Leave of Absence............................................................................................1 –3
1 GENERAL
1.0 Introduction
Staff are required by the Company to refer to The Safety and Emergency
Procedures Manual for information relevant to duties of staff members. This
manual is available at the locations indicated below:
Regulations for the Staff Discord Server can be found in the “rules” channel.
These rules are an extension of the main Ryanair Discord Server rules, and are
subject to revision at any time. It is the responsibility of staff members to check
the rules periodically, and abide by them at all times. In short, the rules stipulate:
Staff must be at least 13 years of age before date of joining and complete an
initial medical examination or assessment as required and be medically fit to
complete the duties of their department. Staff must also meet the approved
requirements for English Language Proficiency. Hardware requirements differ
on a departmental basis, but the standard is that a computer, laptop or tablet
device is required. A mobile device (such as an iPhone or Samsung Galaxy) is a
device with a screen size of 7.5 inches or below, and is not permitted for use at
flights.
Staff are required to meet the standard levels of activity, and in instances
whereby this is not possible, appropriate actions must be completed to alert your
supervisors of a long absence. Refer to Section 2.1.3 for information on
reporting an absence for 1 flight. Refer to Section 1.4.3 for information on
organising a long-term Leave of Absence.
Staff members are required to attend a minimum of 4 flights each week. The
exception to this is when they have organised a Leave of Absence, outlined in
Section 1.4.3. Staff must also meet the physical and mental health requirements
in order to operate in their capacity as a member of staff.
The Chain of Command is used to decide who you should contact when you are
in doubt. You must not skip to senior staff when you have an issue. You must
first contact your Base Supervisor. Your Base Supervisor will escalate your issue
in seniority if required. Do not disturb senior management unless the issue is an
urgent emergency and only resolvable by them, such as a raid or major case of
admin abuse.
eCrew is used by supervisor staff and above to conduct reports and access LOA
requests, disciplinary information and more. It cannot be accessed by
unauthenticated users, and requires an authorised account.
about LOA requests and filed disciplinaries. Your eCrew page may look
different depending on your rank. Senior staff will have access to more services
on eCrew. For more information, read the eCrew Getting Started Guide.
1. 7 Common Language
CAT.GEN.MPA.120
The common language used in Ryanair is English. All staff members must be
fluent in both verbal and written English. All Operations Manuals are also
written in English. Whilst on duty, staff members are required to speak in
English at all times with the only exceptions being:
A/C. Aircraft.
AIRCREW. All crew required to operate a flight, including pilots and CC.
APU. Auxiliary Power Unit: Small engine below tail of aircraft which
provides electrical power while the aircraft is on the ground.
CABIN CREW. An Aircrew member other than Flight Crew Member, who
performs, in the interest of safety and customer service, duties
assigned by the operator or the Captain of the aircraft.
DIVERSION. When the aircraft doesn’t land at the intended destination. Can
be due to an exploiter, emergency, glitch, technical issue, etc.
FLIGHT DECK. The compartment from which the aircraft is flown. Also called
the cockpit.
GROUND CREW. Crew who operate on the ground, such as baggage handlers and
other ground agents.
LANDING GEAR. The wheels and associated components on which the aircraft
lands. Also called the undercarriage.
LJ. Lifejacket.
OFFLOAD. The removal of a passenger from the flight, along with their
baggage.
PAX. Passengers.
PIGS. Passenger Indication Guidance Systems. The tape and cone set
up around an aircraft.
PSU. Passenger Service Unit: The area above a row of passenger seats
which holds air vents, reading lights, oxygen masks, lifejackets
and seatbelt signs.
RTO. Rejected take-off: Stopping the aircraft on the runway during the
take-off.
A. ALPHA.
B. BRAVO.
C. CHARLIE.
D. DELTA.
E. ECHO.
F. FOXTROT.
G. GOLF.
H. HOTEL.
I. INDIA.
J. JULIET.
K. KILO.
L. LIMA.
M. MIKE.
N. NOVEMBER.
O. OSCAR.
P. PAPA.
Q. QUEBEC.
R. ROMEO.
S. SIERRA.
T. TANGO.
U. UNIFORM.
V. VICTOR.
W. WHISKEY.
X. X-RAY.
Y. YANKEE.
Z. ZULU.
1. Verbal – This is the first step for the first sight of a minor infringement or
department policy breach, including a mistake. This is to be issued by the
Base Supervisor in dialog and is logged on eCrew.
• Commercial – CM
• Customer Service – CS
• Flight Operations - FOPs
• Ground Operations – GOPs
• Human Resources - HR
• Inflight – IF
• Marketing, Communications and Digital – MCD
• Safety and Security – SS
• Lower Staff – LS (All ranks up to Base Supervisor)
• Upper Staff – US (European Bases Manager and above)
• Senior Management – SM (Chief Technology Officer and above)
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Staff report for duty no later than 50 minutes before departure. Exact reporting
location may vary between bases. Typically, staff will meet in the briefing
room or onboard an aircraft. Each department will operate a crew briefing,
designed to create and maintain a professional and open working environment.
Staff must arrive promptly at the designated flight report time. This is the time
that they join the game. Staff must then use the computers in the flight crew
room to log in.
2.1.3 Absences
Should a staff member be unable to fulfil their rostered duty, a reserve member
on SBY will be called in to take over this role. Replacement staff must
established communication with their crew, obtain the necessary details and
reaffirm any operating instructions. To leave an absence, you should post a
message with a reason no later than 1 hour before the flight report time (unless
an emergency) in the ‘flight-absences’ channel.
• All staff must wear a Hi-Viz jacket at all times while airside.
• Airside access is only permitted for staff whose duty requires them to do
so. Security must remain indoors unless permitted by a supervisor to enter
airside. Observers, misconnected passengers and all other ground-bound
personnel must remain indoors at all times unless given special exemption
by senior management. Where security and/or observers are permitted to
enter airside, a Hi-Viz jacket must be worn.
• All staff must be in possession of a valid Ryanair identification card and
accompanying lanyard.
• When entering or leaving an airport terminal building (airside) staff shall
ensure that all security doors are closed after use.
• All staff must be alert to the different types of ramp vehicles.
• When walking on the ramp staff must use the marked walkway signs on
the ground.
• The rotating beacon on top and below an aircraft fuselage indicates it is
about to or has its engines running. Never enter the blast radius of an
aircraft’s engines.
• Never walk on taxiways.
Staff must exercise discretion, maturity and common sense when using
administration commands. Due care and diligence must be paid to ensure that
any administration command will not result in a glitch or infringe safety,
privacy or security.
The Ryanair Administrative Guidelines govern the basic rules for the use of
administration commands. For the Administrative Guidelines, please refer to
Section 2.3.2.
• Staff mustn’t go over the speed of 20 when inside the terminal building,
and mustn’t go over the speed of 25 when outside. Ground Crew may go
up to the speed of 45 should they need to respond to an emergency only,
notably responding to a stolen vehicle or exploiter. Flight Crew may speed
if they are spawning an aircraft at a location which is not visible to PAX.
Permission from a Base Supervisor or higher is required if PAX are in-
game. If PAX are not in-game, you may speed without permission if you
need to get to a location in a short amount of time.
• Staff mustn’t fly in front of PAX as this is unrealistic and unprofessional.
Permission must be received from a Base Supervisor or higher to fly with
PAX in-game. Ground Crew and Flight Crew may fly without permission
to spawn their respective vehicles/aircraft, doing so carefully and in an
appropriate location. If PAX are not present, staff may fly without
permission only to access the staff base room or other location in a short
amount of time.
• Staff must receive permission to view or teleport to someone who isn’t a
low rank or passenger.
• For any person whom staff teleport to, staff must first view them and
check that they are not in a vehicle or an area which staff are not allowed
to enter.
• Staff may only give tools to players whom it merits under procedure. This
may include giving a Family Plus ticket to the family member of a Family
Plus ticket holder. Giving passengers any tool other than the
food/drink/amenity/ticket you are providing with them under your regular
service is prohibited without explicit permission from senior management.
• You should not use any command unless you need to use it to aid your job
and provided it is within your training and these guidelines.
• Staff must take extra care and attention when performing commands. You
should not perform the :give <user> command without also specifying a
tool name after the username. This gives the user every tool, including
security weapons, and will result in disciplinary action for the individual
who performed the command.
• Short usernames must be entered in full to prevent username mix ups.
Short usernames are classed as ones that are six characters or less.
Usernames longer than this must have at least 80% of them typed out.
• Passengers must not be refreshed once they have passed the scanners,
because their outfit will need to be rechecked at security. Instead, if
someone wishes to be refreshed, they must agree to be respawned and go
through security again. Do not teleport them past security.
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Persons are said to be disruptive when they are breaking any one of the rules
outlined on the robloxryanair.com website, or on the in-game terms and
conditions panel. They may also be disruptive if they are behaving
inappropriately, refuse to co-operate or challenge staff in other ways.
The police authorities have their own systems which may be used to record any
offloads and encounters with security members. Staff members can ask security
if necessary to check the record of a DPAX and see if they are a repeat
offender. If they are, this presents a case for the passenger to be permanently
banned, and so a permanent ban review should be forwarded to a Head of
Function or higher.
The use of the staff radio is permitted by all trained members of staff in
possession of valid SEP certification. The radio is to be used for
communication which requires the attention of one or more staff members who
are too far away from the staff member sending the correspondence to speak to
in person. When using the radio, the correct terminology is required at all
times. The correct terminology for keywords can be found in Section 1.8.
Disciplinaries may be issued in instances whereby keywords are not being
utilised. Correct use cases for the radio include:
there are any inaccuracies with the LID/loadsheet, the No 1 will carry out a
headcount of all passengers.
• Unless purchased, VIPs may not receive upgraded tickets without arranged
permission from senior management.
• Unless a valid ticket holder, VIPs may not access the lounge or other paid
areas without arranged permission from senior management.
• Permission from senior management will be communicated by radio or
prior Discord or pre-flight briefing memo.
the INOP a/c straight away, guiding PAX to the replacement as they go.
The No 1 should inspect the INOP a/c for any remaining PAX. The L1 and
L2 doors of the INOP a/c should be closed as soon as all PAX are deemed
to be onboard the replacement a/c. The No 1 can then board the
replacement a/c, and all doors can close. Pushback can begin immediately.
If the safety demonstration was already completed, it does not need to be
repeated. If it was not completed, it should be played and started
immediately. The demonstration may continue throughout pushback and
taxi to make up time. The a/c should not idle or waste time to avoid
prolonging any delays.
The CC shall adopt the brace position on hearing the “BRACE, BRACE”
command from the flight crew and will continue to call “BRACE, BRACE” or
“HEADS DOWN GRAB ANKLES STAY DOWN” during a no time available
emergency until the aircraft has stopped completely.
Ground staff must plan for the incoming emergency. The Captain will use :h to
deliver their mayday and specify the airport they will be landing at and ground
staff must respond immediately. Stair vehicles should be prepared, as well as
two (2) shuttle buses. Ground staff should gather to brief each other on what
actions they will take and when, in preparation for the arrival of the aircraft. An
airside operations vehicle should greet the aircraft as it lands. If available,
licensed Rapid Response License drivers should also brief with the ground
staff. One fire truck and one ambulance should be prepared if possible. These
should be parked at the terminal for now.
failures of minor aircraft systems. Lethal emergencies are severe glitches such
as a loss of landing gear, fire or smoke.
All staff should be aware of basic first aid. First aid is seldom used, but it
should be known in case it is permitted. As a ro-airline, first aid is not the
Travel Sickness
Common travel sickness, such as motion sickness, can be treated by looking
straight ahead, breathing fresh air, drinking water, and distracting the person
with conversation. Tables, patches and acupressure bands are also available in
the onboard first aid kits to remedy motion sickness in severe cases.
Anaphylaxis
When someone has an adverse reaction to foods or a sting, an anaphylactic
shock may occur. Check if the person is carrying medication, and issue this
medication if possible. EpiPens, or adrenaline self-injectors may be available
on their person. Continue to look after the person until medical help arrives.
Bleeding
Provided nothing is embedded in the wound, maintain pressure and use a clean
dressing to bandage the wound firmly. If bleeding continues, place another pad
over the top.
Poisoning
If someone is experiencing nausea, loss of consciousness, pain or burning, they
may have ingested a poisonous substance. Do not give the person any food or
drink. Wait for the medical team to arrive.
Stroke
If someone’s face, arms or speech is altered, call a medical team immediately.
Radio Instruction
To call the medical team, you should use the radio and request them with a
phrase such as: “EMS to Bravo 22, cardiac arrest.”
All staff must protect the safety and security of their equipment. Pilots must
ensure that their aircraft are kept secure and out of the control of passengers.
Ground staff must ensure that vehicles are not stolen by passengers. Prevention
steps can include sitting in vehicles near passengers so that they cannot enter
them, or having security nearby to challenge thieves. Staff should remove any
unneeded vehicles so that they are not abandoned and left for passengers to
steal.
Stand planning is completed by the flight host. Flight hosts can access their
bulletin to find stand planning guidance, including access to a spreadsheet to
log the allocated stand. It is important that the most realistic stands are chosen,
and that where possible, different stands are chosen over time to prevent
repetition.
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To start, staff need to sit in the bag drop desk seat. You will then be presented
with two GUIs (Graphical User Interfaces) as shown. The GUI on the right has
the necessary control buttons, and the GUI on the left shows keyboard shortcuts
to complete the same actions as the buttons. Staff can use either the keyboard
shortcut binds or the GUI buttons.
To begin, press’ Enable/Disable Belt’ to enable the belt. Staff can then greet
passengers and instruct them to place their bag on the belt by clicking on the
translucent box without holding any gear in their hand. Their bag will then
appear on the conveyor. Press ‘Tag Suitcase’ to add a tag to the bag. Staff can
then press ‘Start Belt’ to send the bag on its way to the ground crew baggage
collection point.
Observe the conveyors for any stuck or mislocated baggage. Staff are required to
report any baggage problems on the radio, and ensure that a supervisor comes to
rectify the issue.
In the event that the bag drop is faulty, such as passengers being unable to drop
their bag on the translucent box, the bag drop facilities will need to be closed.
An announcement should be made by the supervising staff, and the queue should
be closed off if applicable. Passengers will then be able to take their bags on the
aircraft with them.
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