RFQ For Monroe Convention Hotel March 27 2024

REQUEST FOR QUALIFICATIONS for FULL-SERVICE HOTEL
Monroe Convention Center
ISSUED: March 26, 2024
DEADLINE FOR PROPOSALS: April 30, 2024, at 12:00 P.M. Eastern
PROPOSAL SUBMITTAL: See RFQ for submittal requirements
MAIL: Monroe County Capital Improvement Board of Managers

c/o James L. Whitlatch, Legal Counsel
BUNGER & ROBERTSON
211 S College Ave
Bloomington IN 47404
Contact Person: James L. Whitlatch, Legal Counsel

Email: [email protected]
Phone: 812-332-9295
Email inquiries/communications ONLY: [email protected]
REQUEST FOR QUALIFICATIONS:
The Monroe County Capital Improvement Board of Managers (CIB) seeks statements of
qualifications from qualified Respondents who are interest in and qualified to construct using the
design build method allowed by Indiana Code 5-30-5 et al.: a full-service hotel with a minimum
of 200 rooms to support an expanded convention center. See attached presentation regarding the
Monroe County Indiana market.
General:
1. Team experience with projects of this nature;

2. Organizational resources and depth;
3. Ability to comply with licensing requirements;
4. Financial strength and bonding capacity;
5. History of contracting with or hiring minority business enterprises and women’s business
enterprises;
6. Litigation and Dispute history; and,
7. Experience in dealing with bonding authorities.
Specifically with regard to the hotel: the Respondent should be affiliated with a recognized
brand with a national quality reputation and serve as the primary convention center event host
hotel which includes a group business agreement defining sales and booking policies.
Depending upon the final development agreement, the Respondent may serve as the manager of
the full-service hotel and, therefore, must be capable of performing such service.
A hotel and convention center marketing space must be available and, in addition to a minimum
of 200 sleeping rooms, the hotel must offer concierge, valet parking and bellhop services, in
addition to an independent restaurant, a lounge, and a fully developed room service. A roof-top
or exterior setting with a modern, adult-type atmosphere offering locally sourced food, beer,
wine, and spirits is preferred. The hotel must connect to the current, or expanded, convention
center space.
The Respondent must demonstrate capability of providing flexible ballroom space, attractive
corporate boardrooms, multiple breakout spaces, as well as an aesthetically pleasing, safe,
welcoming, enclosed, climate-controlled connection to the current convention center space.
Local art or art highlighting the local area should be used as a part of the hotel and convention
center space decoration.
The Respondent must be able to show the ability to and experience in developing projects that
are designed to a specific community with an iconic exterior and interior and not merely be a
generic off-the-shelf product. The more experience in developing such a product, the better.
Ultimately, CIB is seeking an end-product which will be a proud community landmark made in
part with locally sourced materials, tastefully decorated, which is highly visible, easily
accessible, and, which creates interior and exterior photo opportunities for end users.
SCHEDULE OF RFQ SUBMITTAL – REVIEW – CONTRACT AGREEMENT:
CIB shall attempt to adhere to the following schedule in the receipt, review, and evaluation of
RFQ Submittals. In order to clarify, CIB is intending to use the Transfer statute as found in IC
36-1-11-4.2. All dates are tentative and subject to change at CIB’s sole discretion. CIB
reserves the right to cancel or amend the process at its sole discretion.
March 27, 2024

RFQ Distribution
April 30, 2024
RFQ Submittal Due Date (12:00 PM ET)
May 1-7, 2024
Submittal Evaluation
* Board Meeting
May 17, 2024 RFP Distribution to Selected Respondents
June 10, 2024
RFO Submittal Due Date (12:00 PM ET)
June 12, 2024
Respondents Selected for Interviews
* Board Meeting
June 24, 2024
Interviews
July 10, 2024
Selection of Hotelier
RFQ SUBMITTAL REQUIREMENTS:
1. Identification of the Respondent(s). Name of the firm, or team of firms, contact

information for the person authorized to serve as point of contact during the RFQ
evaluation process and to negotiate on behalf of the firm or team if selected.
2. Project Approach. Describe the proposed methods which will be undertaken to perform
the requested conceptual scope of work. Include in your submission proposed timelines
and other exhibits illustrating the general schedule of activities.
3. Past Experience. Provide specific examples of projects that are relevant and similar to
the conceptual scope of work required for this project. Include methods utilized to receive
public comment.
4. Personnel and Staffing Plan. Identify and provide resumes for all personnel who will
have responsibility for performing the conceptual scope of work. Describe the
organization of the proposed team and designate the proposed Project Manager. If the
Proposal involves a team submission, explain its organization to ensure efficiency and
accountability to CIB during the course of the project. CIB is most interested in relevant
experience and qualifications related to this specific project.
5. References. Provide a list of past clients, with contact information, for which the
Respondent has performed work of a similar nature. Minimum three (3), maximum five
(5) referenced required.
FORMAT OF RFQ SUBMITTAL: CIB is limiting the size of the RFQ submittal. Please
submit one (1) hard copy, with one (1) electronic copy. All documents submitted must be clearly
identified with the name of the Respondent or Development Team submitting.
COSTS OF RFQ SUBMITTAL: Any costs incurred by the Respondent to this RFQ in
anticipation of receiving a contract award shall be the responsibility of the entity submitting the
response. CIB shall not reimburse the Respondent for any expenses.
OWNERSHIP OF RESPONSES: All responses submitted become the property of CIB and
will not be returned and be subject to Indiana’s Access to Public Records Act.
COMMUNICATIONS AND PROJECT MANAGEMENT: Communications from interested

Respondents to CIB during the RFQ submittal process shall be in writing only.
FINAL REVIEW AND SELECTION: CIB shall develop a final review and selection process
at its own sole discretion.
FUNDING: The determination on how the hotel shall be funded, if at all, is not complete and
will be a part of the negotiation process with the selected Respondent partner.
ACCEPTANCE: Joint partnerships or consultant teams submitting offers will not be

considered responsive unless it is established that contractual responsibility rests with one
individual, firm, or corporation. CIB will contract with one entity for services solicited in this
Request for Qualifications (RFQ).
CIB reserves the right to enter into further discussions with any or none of the Responders based
upon the initial response to the RFQ and the right to negotiate the cost with the selected
Responder(s) if it is deemed to be in the best interest of CIB.
January 17, 2024
Capital Improvement Board of Managers
presentation from:
Visit Bloomington – Destination Marketing
Convention & Visitors Bureau of Monroe
County Inc (DBA - Visit Bloomington).
Established in 1977.
Contract with Monroe County Convention

& Visitors Commission.
Marketing, sales, and events for leisure,

sports, and convention tourism.
www.visitbloomington.com
Strong Tourism Industry
“Check out Bloomington, Indiana for a fun trip to
one of America’s best university towns. There’s
great food and drink, college sports, outdoor
adventure, live music, cool art, and good times
to enjoy daily. Everyone is welcome here.”
People want to be here for both leisure and

BUSINESS (Sunday-Thursday) travel.
College destinations with facilities and cultural

amenities are post pandemic strong.
Monroe County Lodging Update
Market wide lodging demand exceeding
pre-pandemic levels.
Market up more than 40,000 room nights

sold in 2023 vs 2022.
Short term rental business continues to grow.
Currently 3,000 lodging beds in Monroe County.

Why Bloomington?
Indiana University’s direct connection
to walkable downtown Bloomington, with
hundreds of restaurants, nightlife spots, shops,
attractions, and hotel rooms, creates experiences
that can only be found here.
Meeting groups want the atmosphere created

by the combination of our university culture
and community personality.
Bloomington is easily accessible for Midwest

business travelers and beyond because of its
south-central location in Indiana along the I-69
corridor. Transportation from the Indianapolis airport
to Bloomington takes less than one hour.
Conference Sales & Marketing Efforts
#1 – personal sales calls.
#2 – involvement with associations.
#3 – advertising and promotions.
#4 – group services.
Monroe Convention Center Operations
DBI team and Convention Center
Management Company.
Daily operations since 1991.
Hosted over 13,000 events and one

million attendees.
Contract with Monroe County

Commissioners and Monroe County
Convention & Visitors Commission.
Monroe Convention Center Current Events
Average 460 events per year.
80% repeat and 20% new groups.
90% originate in Indiana.
Event types - small meetings, banquets, assemblies, trade

shows, conferences/conventions, and more.
Event markets - associations, club/hobby, corporate, education,

government, medical, military, social, and religious.
Current space works best for conferences of 200

attendees or less.
Civic & Conference Events
Civic – currently 70% of business. They typically book less than
one year in advance.
Non-profit fundraisers, board meetings, annual gatherings,

educational summits, and socials.
Conferences – utilize entire facility. Sunday through Thursday

economic generators. Approximately 30% include overnight stays.
Booking window typically 1-3 years out. Experience the entire
community.
Bloomington is the second most desirable group destination

in the state but we have the smallest full-service center
(HVS 2012).
Event Planner Priorities
Safety.
Flexibility.
Affordability.
Sustainability.
Integrated technology.
Food & beverage.
Engage with local community.
Health & wellness.
Monroe Convention Center Lost Business
2010-2017: 303 events lost.
64% due to dates being unavailable

and size limitations.
2022-2023: 137 events lost.
95% due to dates being unavailable.

5% due to size limitations.
Bloomington/Monroe County Opportunities
Since the year 2000, Visit Bloomington

has submitted more than 600
proposals to host groups in the
Monroe County area and more than
100 of them chose other locations
due to lack of meeting space and/or
hotel room and space availability.
Expansion Estimated Economic Impact
Business traveler spends
$214 per person per day.
40,000 new annual

business visitor days =
$9 million.
Estimated economic impact =

$13-18 million annually.
Questions?
Talisha Coppock
Monroe Convention Center
[email protected]
812-360-3681
Mike McAfee
Visit Bloomington
[email protected]
812-325-5035

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REQUEST FOR QUALIFICATIONS for FULL-SERVICE HOTEL

Monroe Convention Center

ISSUED: March 26, 2024

DEADLINE FOR PROPOSALS: April 30, 2024, at 12:00 P.M. Eastern

PROPOSAL SUBMITTAL: See RFQ for submittal requirements

MAIL: Monroe County Capital Improvement Board of Managers

Contact Person: James L. Whitlatch, Legal Counsel

Email inquiries/communications ONLY: [email protected]

REQUEST FOR QUALIFICATIONS:

1. Team experience with projects of this nature;

SCHEDULE OF RFQ SUBMITTAL – REVIEW – CONTRACT AGREEMENT:

March 27, 2024

RFQ SUBMITTAL REQUIREMENTS:

1. Identification of the Respondent(s). Name of the firm, or team of firms, contact

COMMUNICATIONS AND PROJECT MANAGEMENT: Communications from interested

ACCEPTANCE: Joint partnerships or consultant teams submitting offers will not be

Contract with Monroe County Convention

Marketing, sales, and events for leisure,

People want to be here for both leisure and

College destinations with facilities and cultural

Market up more than 40,000 room nights

Short term rental business continues to grow.

Currently 3,000 lodging beds in Monroe County.

Meeting groups want the atmosphere created

Bloomington is easily accessible for Midwest

#1 – personal sales calls.

#2 – involvement with associations.

#3 – advertising and promotions.

Daily operations since 1991.

Hosted over 13,000 events and one

Contract with Monroe County

80% repeat and 20% new groups.

90% originate in Indiana.

Event types - small meetings, banquets, assemblies, trade

Event markets - associations, club/hobby, corporate, education,

Current space works best for conferences of 200

Non-profit fundraisers, board meetings, annual gatherings,

Conferences – utilize entire facility. Sunday through Thursday

Bloomington is the second most desirable group destination

64% due to dates being unavailable

2022-2023: 137 events lost.

95% due to dates being unavailable.

Since the year 2000, Visit Bloomington

40,000 new annual

Estimated economic impact =

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