RUNNING ACCOUNT BILL

(Referred to in Paragraph 10.2.10 and 10.2.12)

(Final Payment must invariably be made on forms printed on yellow paper which should not be used for intermediate payment)
[For contractor: This form provides for (1) advance payments (2) Payment for Measured Works. The form of
Account Secured advance which has been printed separately should be attached, where necessary]

Division: Jamnagar Division, CPWD., Jamnagar.

Cash Book Voucher No: Dated:

Name of Contractor: Sh. Ashok Kumar, Rajkot.

Name of work: - Day to day maintenance of office building for Custom Department at Jamnagar (Gujarat) FY
2023-24

Serial No. of this bill: 3rd RA Bill

No. and date of the previous bill of this work: 2nd RA Bill

Agreement No: 01 /EE/JD /2023-24

Date of written order to commence work: 20-12-2022.

Date of actual completion of work: Work is in progress.

ACCOUNT FOR WORK EXECUTED

Item of works (grouped under ‘sub- Unit Rate Quantity Payment on the basis of the Remarks
head’ and ‘sub-works’ of estimate) executed up- actual measurements
to-date as per
Up-to-date Since previous
measurement
bill
book
1 2 3 4 5 6 7
Rs. P. Rs. P.
1. The Contractor has been made his own arrangement for water and electricity.
2. The work in general has been carried out as per CPWD Specifications 2019 Vol. 1 & 2 with upto date correction
slip and terms and conditions of the arrangement.
3. Upto Date FLR’s has been submitted by the contractor.
4. No T&P issued to the agency.
5. No registered labour complaint has been received throughout the work.
6. No TPQA/ QC para pending for the work.

As per Attached Sheet

Carried over

1 2 3 4 5 6 7
Rs. P. Rs. P.
 2

Total value of work done to date (a)…………………….

Deduct value of work shown on previous bill…………..

Net value of work since previous bill (f)…………………….

Figure (f) in words Rupees………………………………..

N.B: When there are two or more entries in column 6 relating to each Sub Head of estimate they should, in case of
work the accounts of which are kept by sub heads, be totaled and the total recorded in column 7, for posting the work
abstract.

II. Certificate & Signature

1. The measurements on which are based the entries in column 1to6 of account were made by
on-----------------------------------and are recorded at page - of measurement book No:-

*2. Certified that in addition to and quite apart from the quantities of work actually executed as shown in column 4 of
the account 1, some work has actually been done in connection with several items and the value of such work (after
deducting there from proportionate amount ___________ of secured advance if any ultimately recoverable on
account of the quantities of the materials used therein) is in no case less than the advance payments as per item 2 of
the memorandum if payments made or proposed to be made for the convenience of the contractor in anticipation of
and subject to the result of detailed measurements which will be made as soon as possible.

**Dated Signature of Officer preparing the bill

(Rank)

Dated Signature of Officer authorising payment

(Rank)

Dated Signature of Contractor

*This certificate must be signed by the Sub-Divisional Officer or Divisional Officer.

**This signature is necessary only when the officer who prepares the bills is not the officer who authorise the
payment in
such case the two signatures are essential.

III. Memorandum of Payment

 3
Rs.
P.
1.Total value work actually measured, as per Account 1, column 5, entry (A)………………….

2.Total up-to-date, advance payment for work not yet measured, as per details given below:-
Rs. P.
(a) Total as per previous bill __________ (B)
(b) Since previous bill _______ as per page _______of M.B. No: ________ (D)

3. Total up-to-date secured advance on security of materials as per annexure (Form 25A) Col. 8, Entry
(C )
4. Total items (1+2+3)
5. Deduct amount with hold
Rs. P.
(a) From previous bill as per last Running Account bill…….

(b) From this bill….

6. Balance i.e. up-to-date payments (item4-5)…………………………...

Figures for
Works 7. Account bill No______ of______ forwarded with accounts for _______200 ____
Abstract
Rs. P. 8. Payments now to be made as detailed below:-
(a) By recovery of amount creditable to this work (a) Rs. P.
……………………………………………………..

Total 5(a) + 8(a)…………………..(G)

(b) By recovery amounts creditable to other work or

heads of accounts-
i) Income Tax recovery…..
ii)…………………………………………
iii)………………………………………..
iv)………………………………………..
v)…………………………………………..
vi) …………………………………………

(c) By cheque

Total 8(b) + (c ) =H

#Pay Rs. @ _____________________________________________________________________________ (by

cheque)

Dated initials of Disbursing

officer

Received
Rs.==……………………………………………………………………………………………………………
as per above memorandum on account of this work.

Dated: ____________ 2018

Witness: _____________ Signature of Contractor

Checked Account Clerk Divisional Account

Paid by me vide cheque No………………………………Dated. …………………..2018.

Dated initials of person actually making the

payment
 4
@
This figure should be tested to see that it agree with the total of item 7 & 8.

#If the net amount be paid is less than Rs.10 and it cannot be included in cheque the payment should be made in cash
this entry being altered suitably and the alteration attested by dated initials.
@
Here specify the net amount payable vide item 8(c)

== The Payee’s acknowledgement should be for the gross amount paid as per item 8 (i.e. a + b + c).

Payment should be attested by some known person when the payee’s acknowledgement is given by a mark seal or
thumb impression.

IV. Remarks

[This space is reserved for any remarks which the Disbursing Officer or the Divisional Officer may wish to record in
respect of the execution of the work, check of measurements or the state of contractor’s amount]

FOR USE IN DIVISIONAL OFFICE

Checked

Account Clerk Divisional Accountant

FOR USE IN ACCOUNTANT GENERAL’S OFFICE

Audited Reviewed

Auditor. Superintendent. Gazetted

Officer.